MICROSOFT ENVIRONMENT

Abalos, Windy M.Bonifacio, John AdrianEndaya, Jen Niefer P.Gamit, Vernie P.Villarico, ChristianCrim i-5

MICROSOFT WORDMS Word is an essential software tool in

creating a well presented document. Its ease of use has made Word as one of the most widely word processing applications currently on the market

It allows you to create attractive and professional looking documents quickly and easily. Word process offers many advantages compared to the traditional typewriter. Because of the information you enter in a word processing, your computer stores documents electronically. It is then easy to revise and reuse text documents.

PARTS OF MICROSOFT ENVIRONMENT

The RIBBONS holds on all the information in previous versions of Microsoft Office in a more visual stream line manner through a series of tabs that include an immense variety of program features.

HOME TAB is the most used tab, it incorporate all text formatting features such as font and paragraph changes.

INSERT TAB allows you to insert a variety of items into a document from pictures, clip art, tables, and headers and footers.

The PAGE LAYOUT TAB. This tab has commands to adjust page elements such s margins, orientation, inserting columns, page background, and themes.

REFERENCE TAB. This tabs has commands to use when creating a table of contents and citation page for a paper. It provides you with many simple solutions to create these typically difficult to produce documents.

MAILING TAB. This tab allows you to create documents to help when sending out mailings such as printing envelops, labels and processing mail merges.

REVIEW TAB. It allows you to create many changes to your document due to spelling and grammar issues. It also holds the track changes features which provides people with the ability to make notes and changes to a document of another person.

VIEW TAB. This tab allows you to change the view of your documents to a different tow page document or zoom.

PARTS OF M

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GETTING STARTED

OPENING OUTLOOK

Click the START button.

Highlights Programs Highlights Microsoft

Office Click on MS Word

2010.

You may have a shortcut to Word on your desktop, if so, double click your icon and MS Word will open. If not, follow the steps below:

CREATE A NEW DOCUMENT

Click the FILE TAB and then click NEW. Under AVAILABLE TEMPLATES, click BLANK

DOCUMENT. Click create.

OPENING DOCUMENT Click the File tab, an the

click open. In the left pane of the

open dialog box, click the drive or the folder that contains the document

In the right pane of the Open dialog box, open the folder that contains the document that you want.

Double click the document to Open.

FORMATTING TEXT

Highlights the text you would like to modify

Click on the drop down arrow of font style and font size and select the changes you would like to make.

While text is highlighted, you can also click on the color, bold, italics, or underline commands to modify the text even more.

Modifying Fonts

CHANGE TEXT CASE

Highlight the text for which you want to change the case

On the Home Tab, in the Font group, click change case.

Choose an option from the dropdown list which includes Sentence case, lowercase, UPPERCASE, Capitalize Each Word, and TOGGLE CASe

You can change the case of selected text in a document by clicking a single button called Change case on the ribbon.

ADDING TEXT EFFECTS

Select the text you want to add an effect to

On the Home tab, in the font group, click the Text Effect

Click the effects you want.

REMOVING THE TEXT EFFECTS

Select the text that you want to remove an effect form.

On the Home tab, in the Front Group, click Clear Formatting.

FORMAT PAINTER

Select the text or graphic that has the formatting that you want to copy.

On the Home Tab, in the clipboard group, single click format painter.

Bring your cursor to the text.

To stop formatting, press ESC or click the Format Painter command again

This allows you to quickly copy the format that you already applied on your document.

CLEAR FORMATTING

Select the text that you want to clear the formatting from. Or press CTRL+A to select everything in the document.

On the Home tab, in the Font group, click Clear Formatting.

To get rid of all the styles, text effects, and font formatting in your document, do the following:

FORMATTING DOCUMENTS

ADJUSTING LINE SPACING

On the Home Tab, in the Paragraph group, click Line Spacing.

Choose your wanted spacing for your documents.

PAGE ORIENTATION

On the Page Layout tab, in the Page setup group, click Orientation.

Click portrait or landscape.

Change the orientation of your entire document

USE DIFFERENT ORIENTATIONS IN THE SAME DOCUMENT Highlight the pages

or paragraph that you want to change to portrait or landscape orientation.

GETTING PREDEFINED PAGE MARGINS

On the Page Layout tab, in the Page Setup group, click Margins.

Click the margin type that you want to apply.

CREATE CUSTOM PAGE MARGIN SETTINGS On the Page

Layout tab, in the Page Setup group, click Margins.

At the bottom of the Margins gallery, click Custom Margins. The Page Setup dialog box appears.

Enter new values for the margins.

ADD HEADER OR FOOTER On the insert tab, in the

header & footer group, click Header Or Footer.

Click the header or the footer you want add on your document and your header or footer area will open.

Type text in the header or footer area

To return to the body of your document, click close header and footer on the design tab(under header and footer tools)

REMOVE PAGE NUMBERS, HEADER, AND FOOTER Click on the header,

footer or page number command

A drop down menu will appear

Click remove at the bottom of the menu.

BULLETED OR NUMBERED LIST Click the area where

you would like your list to appear or highlight the text you would like to be in a list

Go to home tab, in the paragraph group, click bullets, or numbering

A bullet(s) or number(s) will be inserted

TAB STOPS

WORKING WITH GRAPHICS

INSERTING SHAPES

On the insert tab, in the illustration group, click shapes

A drop down menu will appear, click the shape you want

Click anywhere in the document, and then drag to place the shape.

You can also reformat your selected shape and insert text on it.

ADD A TEXT BOX

WORDART

INSERT CLIP ART

INSERTING PICTURE

Click Insert > Picture.

Navigate to the image.

Click to select the file, and then click Insert.

Insert picture from a file

INSERTING PICTURE FROM WEB Open the document From the Web page, drag the picture that you

want into the Word document

SIZING GRAPHICS

ADVANCED FORMATTING TECHNIQUES

Go to the page lay out tab, in the page set up group, click columns

Click the lay out that you want. Your document will be formatted in columns.

CREATE COLUMNS

SMART ART GRAPHIC On the insert tab, in

the illustrations group, click smart art

In the choose a smart art graphic dialog box, click the type of lay out that you want

Enter your text.

INSERTING A TABLE Click where you

want to insert a table.

On the insert tab, in tables group. Click table

Click and hold your mouse then drag to select the number of your row and column.

FINALIZING DOCUMENT Put your cursor over the

misspelled word and right click. A drop box will appear with

correct spellings of the word. Highlight and left click the word

you want to replace the incorrect word with.

SPELLING AND GRAMMAR Click on the Review

Tab. Click on the Spelling

and Grammar Command. It will automatically appear once you click it.

You can correct any spelling or grammar issue with the box.

PRINT PREVIEW Click the File tab

and click Print. To go back to your document, click the File

A preview of your document automatically appears.

PRINT

The Print tab is the place to go to make sure you are printing what you want.

Click the File Tab. Click the print

command to print a document.

Click the Print button to print your document.

SAVING DOCUMENT

To save your document, click the icon Save (for new created document) and go to the folder you want to save your document then click SAVE.

To save a already created document (those document you just edited and you want to save it as a new file) Click Save us button on the File Tab and go to the folder you want to save your file and click Save.

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