Microsoft Dynamics GP Tips & Tricks - velosio.com · gained from your investment in your Microsoft...

Microsoft Dynamics GP Tips & Tricks

Session ObjectivesProvide tips to help you to maximize the value gained from your investment in your Microsoft

Dynamics GP solution

Session Agenda

• Introduction

• System Setup and Design

• Business Functionality

• Business Intelligence and Reporting

• Popular 3rd Party Add-Ons

• Your Suggestions

System Setup and Design

Copy Home Page and Area Pages

Streamline the setup of new users

• Copy home page and area page settings from one user to another

• Copy security access

• Save time when replacing or adding new staff

• New with GP 2015


PSTL Company Copy

Easily copy data from one company to another

• Makes new company setup easier

• Helps with development of test companies

• Can copy selected data and reporting options• By module


Dynamics GP Web Client

Use Dynamics GP via a web browser

• Eliminates the need for client installations

• Full Dynamics GP functionality available

• Supports GP Self Service licenses –Human Resources, Requisitions, Time and Expense

• Moving from Silverlight to HTML 5 with Dynamics GP 2016

Socius Cloud Deployment with O365

Security in the Socius Cloud

Access applications (CRM & ERP) in the cloud on mobile devices, securely and reliably.

Enhance the Office 365 experience with Socius Cloud Services

• No future or ongoing hardware investment

• All updates and hot fixes applied as necessary

• Current & compliant on all required licensing

Why the Socius Cloud

• Data compliance• Named user- authentication• SSAAE-16• HIPPA• SOX• EU Safe Harbor

• Greater Reliability• Off-premise• Data center redundancy & internet

connectivity• 24/7/365 monitoring & resolution

• Improved mobility / productivity• Access via RDP / web client• Access via reliable internet connection

• Hotspots, hotels, coffee shops, home

It’s Easier in the Socius Cloud

+ =Learn more about Socius Cloud Services by visiting the SOCIUS booth in the Expo area


Workflow

Workflow provides greater process control

• Available in GP 2013 R2 and greater

• The following workflows are available:• Requisitions• Purchase Orders• Vendors• Vendor Invoices• Payables Batches• Receivables Batches• General Ledger Batches• Project Time and Expenses• Timesheets• HR Self Service

Business Functionality

Copy and Paste Journal Entries

Make entering of journal entries easier

• Allows user to copy a journal entry from Excel and paste it into the Transaction Entry window in Dynamics GP

• Bank Reconciliation and Inventory were added in GP 2013 R2


Analytical Accounting

Better manage your chart of accounts while providing important business reporting

• Transaction Dimensions allow you to track business activities without expanding your chart of accounts (i.e. projects, grants, etc.)

• Integrates with Management Reporter

• Reporting available using Excel Pivot Tables


Reconcile to GL

Streamline reconciliation between your sub-ledgers and general ledger

• Includes Payables Management, Receivables Management, Bank Reconciliation and Inventory

• Provides spreadsheet view of reconciling items

• Bank Reconciliation and Inventory were added in GP 2013


Reconcile to GL (Continued)

Reports designed to reconcile sub-ledgers to the general ledger

• Historical Received/Not Invoiced Report• New with GP 2015 R2• SSRS Report

• Historical Aged Trial Balance (Payables Management and Receivables Management)

• Fixed Asset to General Ledger Reconciliation

• Historical Inventory Trial Balance


Prevent Account Entry

Control General Ledger entry and posting

• Streamline reconciliation process

• Control journal entry posting to selected accounts


Revenue and Expense Deferrals

Automate revenue and expensed deferrals

• Works with: • General Ledger• Receivables Management• Payables Management• Sales Order Processing• Invoicing• Purchase Order Processing

• Multiple spread methods and period of time definitions

• Examples: Prepaid expenses, contract revenue


Smartlist - Financial

Find Who, What and When• Determine who posted the transactions

• Control journal entry posting to selected accounts


SafePay

Prevent fraud • Positive Pay functionality

• Send file to bank recording all payments


Electronic Bank Reconcile

Save time reconciling your bank statements

• Integrate cleared transactions from the bank to eliminate manual clearing of checks and deposits


Purchasing All-in-One Document View

View all related purchasing documents for a single transaction in one window

• Select a purchasing invoice and the window will refresh to show POs, receipts, payments, etc.

• Accessible from Vendor Maintenance, many purchasing inquiry windows, navigation lists and the home page

• New in GP 2015 R2

• Inventory and Sales All-in-One Document View in GP 2016


Vendor Modifier and Combiner

Modify or combine Vendor ID’s• Eliminate duplicate vendors

• Assure consistent numbering for lookups and reporting

• Move all historical transaction data to new vendor ID

• Included in GP licensing


Payables Transaction Approval Workflow

Workflow approval for a single transaction in Payables Transaction Entry

• Define workflow process for Payables invoices, charges, credit memos, and returns

• Provides spending controls by requiring validation

• New in Dynamics GP 2015 R2


National Accounts

Manages customer parent/child relationships

• Consolidated statements

• Streamline cash receipts


Write-Offs on the Fly

Write-off underpayments while entering cash receipts

• Save time

• Example: short pay sales tax if exempt

• Set default write-off accounts


Customer/Vendor Consolidation

Consolidate balances for organizations that are customers and vendors

• Save time

• More efficiently manage financial relationships


Customer Scheduled Payments

Maintain customer payment plans

• Age only the portion due

• Charge interest


Receivables Transaction Unapply

Unapply transactions in history and move back to open tables

• Included in PSTL

• Even if discounts and write-offs are associated

• Replaces history removal and rekeying


Affordable Care Act

Assure ACA compliance• All businesses with 50 or more full-time

equivalent employees must provide health insurance for its full-time employees

• Leverages Dynamics GP Payroll and Human Resources modules

• Delivers mandated forms and reports

• 3rd party applications are also available


Self Service – View W-2

Empower your staff using HR Self-Service

• With Employee Self-Service W-2, the employee can now view and print their own W-2

• The action will display on the Time Management home page part

• Available in GP 2015 R2


Time Management App

Empower your staff using HR Self-Service

• The Time Management app will allow GP Employees to enter Vacation and Sick time in Payroll or time-off against Benefit Timecodes within HR

• The app is available for Windows 8, iOS iPad devices, and Android tablets

• Available in GP 2015 R2


Inventory Sites GL Distribution

Distribute to Site-Specific Inventory Accounts• Assign a specific segment code to each site in

inventory

• All inventory transactions will distribute to that business unit


Landed Cost

Calculate the true cost of your inventory

• Include shipping, tariffs, handling charges, etc. in the cost of your items

• Include vendor invoice costs

Business Intelligence and Reporting

Business Analyzer

Cross Platform

Content Management Improvements

Support for Management Reporter Content

Get access to important business metrics wherever you are

• Available in 3 ways: GP home page, desktop application, and tablet

• Provides dashboard presentation of Dynamics GP and other application data

• Available on iOS, Android and Windows platforms for mobile access

• Supports SQL Reporting Services and Management Reporter reports


Excel Reports and Dashboards

Get access to important business metrics using Excel

• 200+ pre-defined reports available with GP installation

• Reports and dashboards available

• Reports are refreshable

• Leverage Office 365 for easy access anywhere


SQL Reporting Services

• 250+ pre-defined reports available with GP installation

• Reports and dashboards available

• Reports are refreshable

• Reports are available through the GP home page, navigation lists, Business Analyzer and via the web

• Reports can be output to Excel

Get access to important business metrics using SQL Reporting Services


Cash Flow Management

Closely monitor your cash flow• Interface with:

• Payables Management• Purchase Order Processing• Receivables Management• Sales Order Processing

• Cash Flow transactions available to account for predicted inflows/outflows

• Drill down functionality allows users to see details that make up cash flow predictions

• Guidelines can be set regarding module interfaces


Cross Reference Reports

Give your auditors the reports they need using the Cross-Reference reports

• Reports are available by journal entry, source document and audit trail code

• Source documents and audit trail codes can be edited to streamline reporting using ranges of reports


Navigation Lists

• Pick and chose records to review

• Drive activities from data selected

• Links to Business Analyzer views

• Links to workflow available in GP 2013 and 2015

• Views are customizable

Provides easy access to GP data


Power BIBring your data to life

• Cloud-based analytics service

• Predictive data analysis

• Visualize, explore and derive insights from your data

• Pull data together from different sources

• Create data models

• Interact with the data

Popular 3rd Party Add-Ons

SmartView

Take SmartLists to the next level• Totals and subtotal functionality

• Internal or External options

• Improved performance


Extender

Provides an easy way to collect user-defined data

• Custom

• Windows

• Forms

• Activities

• Menus

• Lookups


Flexicoder

Drive sales account distribution based on defined variables

• Customer/Customer Class

• Salesperson/Territory

• Extender Fields


Smartfill

Find data much faster• Google-style search tool

• Quickly find customer, vendor, account or other records buy using part of the name, ID or related data


Auditor

Provides data change management tools

• Protect data integrity

• Address compliance audits


SalesPad

Streamline your sales process

• Greater access to customer, order/invoice, and item data at your fingertips

• Workflow

• Mobile options

• Enhanced functionality including Matrix inventory, special pricing, etc.


Collections Management

Manage your receivables process more effectively

• Track customer interactions

• Define collection plans

• Create collector task lists

• Send collection letters

Your Suggestions

Share your ideas that save you time and improve efficiencies

• Tips

• Tricks

• Shortcuts

• Processes

Thank you for your attendance!

Jeff Smith

[email protected]

Microsoft Dynamics GP Tips & Tricks - velosio.com · gained from your investment in your Microsoft...

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