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Michigan Department of Education

Office of Great Start

February 23, 2015

Amanda Menzies, Senior Consultant

Public Sector Consultants Inc.

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Jacque Eatmon: Coordinator, Kalamazoo County Great Start Collaborative

Susan Clark: Coordinator, Calhoun County Great Start Collaborative

Mary Gehrig: Assistant Superintendent, Early Childhood Services, Calhoun Intermediate School District

Kathy Szenda Wilson: Co-Executive Director, BC Pulse

Maria Borden: Co-Executive Director, BC Pulse

KALAMAZOO COUNTY PRE- K

Kalamazoo County Great Start

Collaborative

DREAM BIG, START SMALL

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Why Joint Recruitment?

To offer “one stop shopping” for families, no wrong door

To insure that eligible families who need or want a tuition

free program for their child is informed of their options

To make sure the best staff resources are used

To ensure that all programs remain full

To establish a universal waitlist so families are enrolled in

programs according to mandated priorities

To establish a centralized recruitment number for families

To move the application through the process rather than parents having to chase the applications through the process

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Kalamazoo Resa Head Start

Great Start Readiness Programs

Kalamazoo County Ready 4s

Kalamazoo Private Providers

Child Care Scholarships

Northside Pre-K Programs

Partnership�

PUBLIC PRIVATE

Kalamazoo County Ready 4s / private; Kalamazoo RESA acquired Head

Start in addition to GSRP; Northside Preschool Programs�

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Slots Available�

Total number of children

• Total slots funded – 2094

age 4 in • Total public - 1266 Kalamazoo

County • Total private – 788

• % in private – 38.3% 3006

– (Community Based Organizations – CBO)

(2014)

From Network to Collaboration�

Network

• Exchanginginformationfor mutual benefit

• Sharing informationabout services

Coordination

• Exchanging information and alteringactivities for mutual benefit and to achieve a common purpose

• Sharing information about clients and services provided to them (with consent).

Cooperation • Exchanging

information, altering activities, and sharing resources for mutual benefit and to achieve a common purpose

• Sharing of resources with or without reimbursement (e.g., space, vehicles, etc.)

Collaboration • Exchanging

information, altering activities, sharingresources, and enhancing the capacity of another for mutual benefit and to achieve a common purpose

• A shared vision that incorporates responsibility for a shared population.Agreed upon outcomes

Child Plus training, enrollment flow chart; recruitment messaging; shared data

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Leveraging Dollars

•� In approximately 2012 Kalamazoo Great Start Collaborative became partners with the Learning Network of Greater Kalamazoo, a division of Kalamazoo Community Foundation

•� As a partner the GSC served as a convener for the local early childhood network.

•� With this partnership we had access to a backbone team and funding

•� Through this partnership the GSC was able to put dollars on the table to leverage additional funds for recruitment.

The Backbone Team for Recruitment

•� Public relations Dept of Kalamazoo Community Foundation

•� Graphic Artist of Kalamazoo Community Foundation

•� Public Relations Officer for Kalamazoo RESA

•� Graphic Artist for Kalamazoo RESA

•� Marketing Contractor for Learning Network

•� Evaluation Team for the Learning Network

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The Recruitment Team

•� The Back Bone Team

•� Great Start Parent Coalition (2)

•� Kalamazoo RESA’s Early Childhood Administrator

•� Head Start Director

•� Head Start Operations Director

•� Head Start Health Coordinator

•� Head Start Enrollment Coordinator

•� GSC Director

•� KRESA’s Early Childhood Administrative Assistant

•� Kalamazoo County Ready 4s Director

•� Kalamazoo Public Schools GSRP Early Childhood Director

Types of

Recruitment Activities�

•� Common application

•� Joint brochure

•� Common phone number

•� Joint video

•� Common software program

•� Ads on the back of busses

•� TV Morning news

•� Radio interviews (5)

•� Physician's Grand Rounds

•� Speakers bureau

•� Festivals and resource fairs

•� Mothers of Hope Picnic

•� Email signature line

•� Pre-k stickers

•� Facebook messages with pictures

•� Website

•� Project Connect

•� Flyers

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Where do I Start?

With the Application!

Kalamazoo County Pre-K

Common Application

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Schools

Churches

Where can you find us?

Early Childhood Offices

Private and Public Childcare Centers

WHERE TO TURN YOUR APP IN?

• Kalamazoo RESA – Service center

• 1819 E. Milham Ave

Portage, Mi 49002

– West campus

• 4606 Croyden Ave

Kalamazoo, Mi 49006

– KRESA Website – www.kresa.org

• Child Care Resources • 268 E. Kilgore Rd # D

Portage, Mi 49002

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Uploading documents by phone with the online

application

When do you enroll?

Now! 10

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Required paperwork for Pre-K registration

• Pre-K Application

• Birth Certificate

• Proof of County Residency

– driver’s license

– utility bill, lease/mortgage agreement

– currently homeless--a written letter from

the shelter where you are living

– a signed affidavit of residency in a

Kalamazoo County school district

• Documentation of all family income(parents/guardians supporting child)

– 2012 tax return or end of the year W-2

– Year to date paystub

– Proof of receipt of public

assistance/food stamps/ WIC/child

care assistance

– Proof of receipt of SSI

– College scholarships

New State guidelines for age eligibility

Focus groups were held

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- - - -

GSRP Age 4

on or before November 1st

Age 4 on or before October 1st

Age 4 on or before

September 1st

Age 4 on or before

September 1st

KINDERGARTEN

Age 5 on or before

November 1st

Age 5 on or before October 1st

Age 5 on or before

September 1st

Age 5 on or before

September 1st

Program 2013-2014 2014-2015 2015-2016 2016-2017

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GSRP Programs

• KPS-PEEP • Comstock – Greenwood Elementary School – Community Learning Center

3501 Moreland Street 1046 River Street Kalamazoo, Mi 49001 Kalamazoo, MI 49048

• Vicksburg-B4K • Parchment – Indian Lake Elem – Parchment Early Learning Center

11901 S 30th St. Northwood Elementary (East wing of the building) Vicksburg Mi 49097

600 Edison St.

• Portage Kalamazoo, MI 49004

– Woodland Elementary 1401 Woodland Dr. • Climax Scotts Portage, MI 49024 – Climax Scotts Elementary School

11245 East QR Ave

• Galesburg Scotts MI. 49088 – Galesburg-Augusta Primary School

315 W. Battle Creek St. • Learning Village Galesburg, MI 49053 – 215 Lake Street, Kalamazoo, MI 49048

• Gull Lake – Richland Elementary.

• Schoolcraft – Schoolcraft Early Elementary School

9476 E M-89 300 East Cass

Richland, 49083 Schoolcraft, Mi 49087

Head Start 3299 Gull Road

2nd Wing 3rd floor -- room 310

For application information, please call 269-373-5066.

Center Locations:

Comstock 5196 Comstock Ave, Kalamazoo MI (269) 345-1816 Portage

Eastside 325 E Centre Ave, Portage MI (269) 345-1816 1301 E Main St, Kalamazoo MI

(269) 373-5069 Richland

Lake Street 9476 East M-89, Richland MI (269) 978-5203 3616 Lake St, Kalamazoo MI

(269) 978-5203 St. Joe

Northglade 936 Lake St, Kalamazoo MI (269) 978-5203 1914 Cobb Ave, Kalamazoo MI

(269) 373-5069 Vicksburg

Parchment at Central 11901 S 30th St, Vicksburg MI (269) 345-1816 516 N Orient St, Kalamazoo MI

(269) 373-5069 Westwood

Peoples 538 Nichols Rd, Kalamazoo MI (269) 373-5069 1758 N 10th St, Kalamazoo MI

(269) 373-5069

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KC Ready 4s222 S. Westnedge Avenue (Michigan Works! Building, lower level)

Learning Village – Lake Street 215 Lake St. Kalamazoo, MI 49001

Nature’s Way Preschool Great Explorations Preschool 4442 Oakland Dr. 3355 Westcove Dr. Kalamazoo, MI 49008 Portage, MI 49024

TLC Licensed Childcare & Preschool Learning Village – Fairfax Street 10570 Stadium Dr. 202 Fairfax St. Kalamazoo, MI 49009 Kalamazoo, MI 49001

YWCA Children’s Center The Montessori School 353 E. Michigan Ave. 750 Howard St. Kalamazoo, MI 49007 Kalamazoo, MI 49008

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Recruiting Events All events run from noon to 6 p.m.

Tuesday, March 26th

KRESA West Campus

4606 Croyden Ave

Great Start Entrance off of Drake Rd.

Thursday, April 25th

Portage Community Center

325 E. Centre Ave

Tuesday, April 16th

Kalamazoo County Health & Community Services

3299 Gull Road

Thursday, May 16th

Kalamazoo Family Health Center

117 W Paterson St

Burdick & Patterson

The following agencies will be available at each event to provide free services:

• The Kalamazoo County Health Department

– Free Vision and Hearing screenings!

• The Kalamazoo Public Library

– Free children’s books and Library Cards!

• Michigan Works

– Free information and resources to assist job seekers in finding employment:

• Resume Assistance

• Job Search Assistance

• Work Readiness Workshops

• Employability Skills Classes

• Career Counseling

• Training Opportunities

Free T-Shirts

Kalamazoo County Pre-K It’s time to SIGN up for 2013/2014 Preschool

2013/2014 preschool programs are open to 3 & 4 year olds born on or before November 1, 2013

Head Start

PRIVATE PROVIDERS

Kalamazoo County Pre-K

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Calhoun County Birth to Five Services

Application

A little history… Back in 2007, Calhoun County’s Early Childhood Community faced

two of the same challenges many communities see today:

• 1. Preschool application process was difficult / not accessible for families

2. Not all eligible children were enrolled in preschool programs

3. Some families were not aware the programs were even available

•

•

• 1. Lack of coordinated communication between preschool programs

2. Unknown to the programs, children could be enrolled in two programs

3. Difficulty in assuring GSRP and Head Start enrollment guidelines were met:

(collaborative /coordinated enrollment process with informed family choice)

•

•

•

ACCESS

COORDINATION

Creation and Implementation of the COMMON APPLICATION

Data and Enrollment Hub

www.calhoungreatstart.org

FUNDING PROVIDED BY W.K. KELLOGG FOUNDATION AND CREATION BY CALHOUN INTERMEDIATE SCHOOL DISTRICT TECHNOLOGY DEPARTMENT

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The plan to bring that application ONLINE application was in place -In 2010…. the result of collaborative problem-solving by ISD, Head Start

and individual school district staff

Launched in 2011, the BIRTH TO FIVE (B-5) Services Application provides:

One place for families to access the application for early childhood services

The ability to assign or transfer applications to programs, classrooms, teachers

A data portal to track what services children receive prior to kindergarten

Mobile enrollment services – Laptops at enrollment events

Easier ACCESS for families – better COORDINATION of services

To complete the application, parents go to https://b25.calhounisd.org or go to the Calhoun Great Start webpage and click on the bulls eye

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Here is an example of what the parent will see when completing the application

Staff login to a separate password-secured site to access the applications.

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Children are assigned to programs based on age and income.

How is the B-5 system currently being used in Calhoun County?

• Child enrollment

• Identifying children living in Calhoun County

• Tracking address changes

• Assigning children to individual programs, classrooms or home visitors

Tracking child services and data collec�on

Genera�ng reports for grants, programs and quality improvement efforts

• Child program to program transfer

•

•

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Opportunities for Community Data Collection Literacy Data collected here and used for reporting and grant writing (i.e. WK Kellogg Foundation Raising a Reader grant, Community Literacy Collaborative and The Coordination Council Community Report Card.

Additional Benefits of the “Data Hub” Element of the B-5 Services Application in Calhoun County:

All children in the system assigned a UIC code - Enrollment in the online system is the start of the child's birth to graduation digital data portfolio

Digital program and service tracking, monitoring & transfer system – used to track ASQ scores, immunizations, hearing/vision screening for Early Childhood Connections home visiting participants

One application used for 3 and 4 year old preschool

Increased ACCESS and COORDINATION of Early Childhood Services

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Questions? .......�

Contact

Mary Gehrig or Susan Clark

Calhoun ISD Early Childhood Services

269-660-1606

gehrigm@calhounisd.org clarks@calhounisd.org

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mailto:clarks@calhounisd.orgmailto:gehrigm@calhounisd.org

Community Conditions

Align Policies & Practices

Increase Coordination & Connections

Improve Quality of Services

Increase Access

Engage Families in Decision Making

Shift Community Mindsets

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Early Child/Family Successes

Behaviors

Knowledge and Skills

Attitudes

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Goals

Healthy Kids

Educated Kids

Economically Secure Families

Nurtured & Safe Kids

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QUESTIONS?�BC Pulse

www.bcpulse.org

Maria Borden maria@bcpulse.org

Kathy Szenda Wilson kathy@bcpulse.org

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mailto:kathy@bcpulse.orgmailto:maria@bcpulse.orghttp:www.bcpulse.org

Shared Infrastructure in Early Childhood Programs: Common Applications and BeyondKalamazoo County--Dream Big, Start SmallCalhoun County Birth to Five Services ApplicationBC Pulse