Michigan Department Of Transportation

5100B (09/16) CHECKLIST TO DESIGNATE AREAS OF EVALUATION

FOR REQUESTS FOR PROPOSAL (RFP) Page 1 of 2

REQUISITION NUMBER DUE DATE TIME DUE

MDOT PROJECT MANAGER JOB NUMBER (JN) CONTROL SECTION (CS)

DESCRIPTION

MDOT PROJECT MANAGER: Check all items to be included in RFP

WHITE = REQUIRED ** = OPTIONAL

Check the appropriate Tier in the box below

CONSULTANT: Provide only checked items below in proposal When applicable, Best Value scoring criteria is listed separately in the RFP.

TIER 1 ($50,000 - $150,000)

TIER II ($150,000-$1,000,000)

TIER III (>$1,000,000)

Understanding of Service **

Innovations

Organizational Chart

Qualifications of Team

Quality Assurance/Quality Control **

Location: The percentage of work performed in Michigan will be used for all selections unless the project is for on-site inspection or survey activities, then location should be scored using the distance from the consultant office to the on-site inspection or survey activity.

N/A N/A Presentation **

N/A N/A Technical Proposal (if Presentation is required)

7 pages (MDOT Forms not counted)

14 pages (MDOT forms not counted)

Total maximum pages for RFP not including key personnel resumes. Resumes limited to 2 pages per key staff personnel.

PROPOSAL AND BID SHEET E-MAIL ADDRESS – mdot-rfp-response@michigan.gov

GENERAL INFORMATION

Any questions relative to the scope of services must be submitted by e-mail to the MDOT Project Manager. Questions must be received by the Project Manager at least five (5) working days prior to the due date and time specified above. All questions and answers will be placed on the MDOT website as soon as possible after receipt of the questions, and at least three (3) days prior to the RFP due date deadline. The names of vendors submitting questions will not be disclosed.

MDOT is an equal opportunity employer and MDOT DBE firms are encouraged to apply. The participating DBE firm, as currently certified by MDOT’s Office of Equal Opportunity, shall be listed in the Proposal.

MDOT FORMS REQUIRED AS PART OF PROPOSAL SUBMISSION

5100D – Request for Proposal Cover Sheet 5100J – Consultant Data and Signature Sheet (Required for all firms performing non-prequalified services on this project.)

(These forms are not included in the proposal maximum page count.)

3 pages (MDOT Forms not counted) Resumes will only be accepted forBest Value Selections

N/A

N/A N/A

MDOT 5100B (09/16) REQUEST FOR PROPOSAL Page 2 of 2

The Michigan Department of Transportation (MDOT) is seeking professional services for the project contained in the attached scope of services.

If your firm is interested in providing services, please indicate your interest by submitting a Proposal, Proposal/Bid Sheet or Bid Sheet as indicated below. The documents must be submitted in accordance with the latest (Consultant/Vendor Selection Guidelines for Services Contracts.”

RFP SPECIFIC INFORMATION

ENGINEERING SERVICES BUREAU OF TRANSPORTATION PLANNING OTHER THE SERVICE WAS POSTED ON THE ANTICIPATED QUARTERLY REQUESTS FOR PROPOSALS

NO YES DATED____________________ THROUGH ________________

Prequalified Services – See the attached Scope of Services for required Prequalification Classifications.

Non-Prequalified Services – If selected, the vendor must make sure that current financial information, including labor rates, overhead computations, and financial statements, is on file with MDOT’s Office of Commission AuditsThis information must be on file for the prime vendor andall sub vendors so that the contract will not be delayed.Form 5100J is required with proposal for all firmsperforming non-prequalified services on this project.

For all Qualifications Based Selections, the selection team will review the information submitted and will select the firm considered most qualified to perform the services based on the proposals. The selected firm will be asked to prepare a priced proposal. Negotiations will be conducted with the firm selected.

For a cost plus fixed fee contract, the selected vendor must have a cost accounting system to support a cost plus fixed fee contract. This type of system has a job-order cost accounting system for the recording and accumulation of costs incurred under its contracts. Each project is assigned a job number so that costs may be segregated and accumulated in the vendor’s job-order accounting system.

Qualification Based Selection / Low Bid – Use Consultant/Vendor Selection Guidelines. See Bid Sheet instructions for additional information.

For Qualification Review/Low Bid selections, the selection team will review the proposals submitted. The vendor that has met established qualification threshold and with the lowest bid will be selected.

Best Value – Use Consultant/Vendor Selection Guidelines, See Bid Sheet Instructions below for additional information. The bid amount is a component of the total proposal score, not the determining factor of the selection.

Low Bid (no qualifications review required – no proposal required.)

BID SHEET INSTRUCTIONS

Bid Sheet(s) are located at the end of the Scope of Services. Submit bid sheet(s) with the proposal, to the email address: mdot-rfp-response@michigan.gov. Failure to comply with this procedure may result in your bid being rejected from consideration.

MDOT and ACEC created a Partnership Charter Agreement which establishes guidelines to assist MDOT and Consultants in successful partnering. Both the Consultant and MDOT Project Manager are reminded to review the ACEC-MDOT Partnership Charter Agreement and are asked to follow all communications, issues resolution and other procedures and guidance’s contained therein.

Qualification Based Selection - Use Consultant/Vendor Selection Guidelines.

PARTNERSHIP CHARTER AGREEMENT

2017 Insurance Update – MDOT 3.9.17

At a minimum, the insurance types and limits identified below, may be required from the selected consultant, prior to contract award.

.

Required Limits Additional Requirements

Commercial General Liability Insurance

Minimal Limits:

$1,000,000 Each Occurrence Limit

$1,000,000 Personal & Advertising Injury Limit

$2,000,000 General Aggregate Limit

$2,000,000 Products/Completed Operations

Consultants must have their policy endorsed

to add “the State of Michigan, its

departments, divisions, agencies, offices,

commissions, officers, employees, and

agents” as additional insureds

Automobile Liability Insurance

Minimal Limits:

$1,000,000 Per Occurrence

Workers' Compensation Insurance

Minimal Limits:

Coverage according to applicable laws

governing work activities.

Waiver of subrogation, except where waiver is

prohibited by law.

Employers Liability Insurance

Minimal Limits:

$500,000 Each Accident

$500,000 Each Employee by Disease

$500,000 Aggregate Disease

Professional Liability (Errors and Omissions) Insurance

Minimal Limits:

$1,000,000 Per Claim

The Insurer shall provide at least thirty (30) days written notice of cancellation. The Prime Consultant will be responsible to verify subconsultant(s) compliance with MDOT’s insurance requirements.

Proposals must be submitted for this project electronically. Proposal Submittal Requirements Can Be Found At the Following Link http://www.michigan.gov/documents/MDOT_Consultant-Vendor_Selection_Guidelines-0106_145222_7.pdf?20150707153457 In PART IV – INSTRUCTION FOR SUBMITTING PROPOSALS NOTIFICATION E-VERIFY REQUIREMENTS E-Verify is an Internet based system that allows an employer, using information reported on an employee’s Form I-9, Employment Eligibility Verification, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. The E-Verify system is operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration. E-Verify is available in Spanish. The State of Michigan is requiring, under Public Act 200 of 2012, Section 381, that as a condition of each contract or subcontract for construction, maintenance, or engineering services that the pre-qualified contractor or subcontractor agree to use the E-Verify system to verify that all persons hired during the contract term by the contractor or subcontractor are legally present and authorized to work in the United States. Information on registration for and use of the E-Verify program can be obtained via the Internet at the DHS Web site: http://www.dhs.gov/E-Verify. The documentation supporting the usage of the E-Verify system must be maintained by each consultant and be made available to MDOT upon request. It is the responsibility of the prime consultant to include the E-Verify requirement documented in this NOTIFICATION in all tiers of subcontracts. 9/13/12

1 Final Posted Scope: 9/25/2017

Michigan Department of Transportation

SCOPE OF SERVICE

FOR

SPECIALTY SERVICES

Structural Fabrication Inspection

CONTROL SECTION (S): Various

JOB NUMBER (S): Various

PROJECT LOCATION: Various locations nationwide

DESCRIPTION OF WORK:

The Consultant must provide, to the satisfaction of the Department, Specialty Services as generally described herein: structural fabrication inspection, highway structure inspection, nondestructive testing inspection, technical consulting, administrative assistance, and laboratory testing. The Specialty Services are as follows: fabrication inspection of bridge and highway structure materials required to be accepted by “Fabrication Inspection” per MDOT’s Materials Quality Assurance Procedures (MQAP) Manual; field inspections of highway structures; bridge construction assistance; administrative assistance; technical consulting; and testing services. These services will require traveling to in-state and out of state fabrication shops to perform inspection during progression of fabrication and testing services. Additionally, these services will require in-state traveling to project sites to perform in-state field inspections of construction procedures, maintenance inspections, and testing services. Computer generated reports with electronic submittal is required. It is essential that the Consultant perform all inspections and reporting on a timely basis.

A maximum of four (4) Consultants may be selected for these Specialty Services. PRIMARY PREQUALIFICATION CLASSIFICATION: N/A SECONDARY PREQUALIFICATION CLASSIFICATION: N/A

Final Posted Scope: 9/25/2017 2

ANTICIPATED START DATE:

January 1, 2018

ANTICIPATED COMPLETION DATE:

December 31, 2020

(with possible two-year extension)

DBE PARTICIPATION:

N/A

MDOT PROJECT MANAGER:

Matthew J. Filcek, P.E.

Bureau of Bridges and Structures

Structural Fabrication Engineer

8885 Ricks Road

P.O. Box 30049

Lansing, Michigan 48909

Office Phone: (517) 322-5709

Cell Phone: (517) 282-9137

Email: filcekm@michigan.gov

QUALIFICATION REQUIREMENTS:

All inspectors and assistants must be qualified to perform the work and possess the certifications

listed for each pay rate below. In addition, all inspectors must have good grammar,

organizational, and communication skills and must be proficient in typing (20 wpm minimum),

Microsoft Office (latest version), and Adobe Acrobat Standard (latest version, similar program

may be approved by MDOT Project Manager), unless otherwise noted below.

a. Administrative Assistant: Excellent grammar, organizational, and communication skills.

Must be proficient in typing (40 wpm minimum).

b. Highway Structure Field Inspector: American Welding Society (AWS) Certified Welding

Inspector (CWI).

c. Highway Structure Field Inspector – Assistant: None.

d. Material Sampling Inspector: Qualified to visually inspect and randomly sample material,

verify material matches the MDOT Material Source List, and complete MDOT Form

1923 (Sample Identification). Technician must possess a Michigan Certified Aggregate

Technician (MCAT) Aggregate Sampling Certification - Endorsement A for sampling

aggregate.

e. Nondestructive Testing Inspector: AWS CWI (structural steel and aluminum) and Level

II or III in accordance with the American Society for Nondestructive Testing (ASNT)

Recommended Practice No. SNT-TC-1A for the type of NDT performed.

f. Non-Prestressed Structural Precast Concrete Fabrication Inspector: See section 4.11

Final Posted Scope: 9/25/2017 3

(Non-Prestressed Structural Precast Concrete Fabrication) of the MDOT MQAP manual

for additional qualification requirements.

g. Prestressed Structural Precast Concrete Fabrication Inspector: See section 4.04

(Prestressed Structural Precast Concrete Fabrication) of the MDOT MQAP manual for

additional qualification requirements.

h. Structural Steel Fabrication Inspector: See section 4.05 (Structural Steel Fabrication) or

4.06 (Lighting, Signal, and Sign Support Structure Fabrication) of the MDOT MQAP

manual for the material being inspected for additional qualification requirements.

i. Technical Consultant: Excellent grammar, organizational, and communication skills.

Must be proficient in typing (40 wpm minimum) and Adobe Acrobat Professional (latest

version, similar program may be approved by MDOT Project Manager). Familiar with

American Association of State Highway and Transportation Officials (ASHTO) Standard

Specifications for Transportation Materials and Methods of Sampling and Testing,

ASTM Standards, AASHTO/National Steel Bridge Alliance (NSBA) Steel Bridge

Collaboration Guidelines, AWS D1.1, D1.3, D1.4, and D1.5 Welding Codes.

GENERAL INFORMATION:

A. The Consultant must furnish all services and labor necessary to conduct and complete the

Specialty Services described herein. The Consultant must also furnish all materials,

equipment, supplies, training, and incidentals necessary to perform the Services (other than

those designated in writing to be furnished by the Department), and check and/or test the

materials, equipment, supplies, and incidentals as necessary in carrying out this work. The

Services must be performed to the satisfaction of the Department and consistent with

applicable professional standards.

B. The Consultant’s principal contact with the Department must be through the designated

MDOT Project Manager.

C. The Services described herein are financed with public funds. The Consultant must comply

with all applicable Federal and State laws, rules, and regulations.

D. The Consultant agrees to demonstrate knowledge of and performance in compliance with the

standard accounting practices of the Department, State of Michigan, Governmental

Accounting Standards Board, and generally accepted accounting principles.

E. The Consultant will notify the MDOT Project Manager, in writing, prior to any personnel

changes from those specified in the Consultant’s original approved proposal. Any personnel

substitutions are subject to the review and approval of the MDOT Project Manager.

F. Consultant must contact the MDOT Project Manager prior to beginning any work on an

authorized work assignment.

Final Posted Scope: 9/25/2017 4

CONSULTANT RESPONSIBILITIES:

The Consultant must perform field operations in accordance with the Department’s Personal

Protective Equipment (PPE) Policy as stated in the MDOT Guidance Document #10118 (found

at http://mdotcfintra.state.mi.us/interchange/guidocs/files/10118.pdf) and in accordance with

MDOT’s Accident Prevention Plan, MIOSHA regulations and accepted safety practices.

The Consultant must have the ability to provide Portable Document Format (PDF) files for

inspection reports and invoices, use MDOT’s web based Fabrication Inspection & Construction

System (FICS) computer program for receiving work authorizations, and use MDOT’s

ProjectWise computer program for submitting all invoices in accordance with MDOT’s Contract

Services Division invoicing process. Additionally, the Consultant must have access to and be

proficient with using a File Transfer Protocol (FTP) computer program (e.g. Drop Box) for

transferring large files (greater than 10 megabytes).

The Consultant must attend each of the following annual meetings with the Department. All

costs associated with attending these events will be assumed to be part of other pay items:

Structural Fabrication Workshop;

QA Training; and

Performance Review Meetings.

The Consultant must have the ability to provide high speed internet services to their inspectors at

the geographical location the inspector is assigned. High speed internet is defined to be 50

megabytes per second download speed.

The Consultant must provide annual training to all staff anticipated to perform work on this

contract. All costs associated with this internal training will be assumed to be part of other pay

items. MDOT must be provided a minimum four-week notification prior to the training so they

may attend in person or call in. Training must be based on and adequately cover the content of

the latest version of each of the following documents:

AWS D1.1 and AASHTO/AWS D1.5;

MDOT Structural Precast Concrete QAI Manual;

MDOT Structural Steel QAI Manual;

MDOT Standard Specifications for Construction;

MDOT MQAP and MSG Manuals;

MDOT Heat Straightening Program (applicable to vendors performing field assistance);

MDOT Welder Certification Program (applicable to vendors performing field assistance);

MDOT Pile Welding Program (applicable to vendors performing field assistance);

MDOT AASHTO/AWS Field Welding Plan (applicable to vendors performing field

assistance);

MDOT Heat Straightening Program (applicable to vendors performing field assistance);

MDOT Welder Certification Program (applicable to vendors performing field assistance);

MDOT Pile Welding Program (applicable to vendors performing field assistance);

MDOT AASHTO/AWS Field Welding Plan (applicable to vendors performing field

Final Posted Scope: 9/25/2017 5

assistance);

National Precast Concrete Association (NPCA) Quality Control Manual; and

Plant certification requirements (brief overview to understand responsibility of quality

control provided by the contractor):

o American Institute of Steel Construction (AISC):

Certification Program for Bridge and Highway Metal Component

Manufacturers;

Certification Program for Steel Bridge Fabricators;

Certification Standard for Shop Application of Complex Protective

Coating Systems; and

Code of Standard Practice for Steel Buildings and Bridges.

o Precast/Prestressed Concrete Institute (PCI) MNL-116, Manual for Quality

Control for Plants and Production of Precast and Prestressed Concrete Products.

Safety training (e.g. PCI Safety Loss Prevention Manual for prestressed concrete);

Special Provisions and Supplemental Specifications

Topics (new specifications, common issues, etc.) presented by MDOT at their annual

fabrication industry workshop;

Other topics selected by the Consultant.

Specialty Services work may include one or more of the following areas (pay rates). Note that

all administrative assistant services required to successfully perform and complete pay rates B

thru I are already included in those pay rates:

A. Administrative Assistant – Administrative assistant needs will be determined by the MDOT

Project Manager. Note this pay rate is not used to fulfill administrative assistant duties

associated with other specialty services shown below in work areas B thru I;

B. Highway Structure Field Inspector – In-service field inspection of highway structures in

accordance with MDOT’s highway structure inspection procedures (found at

http://www.michigan.gov/mdot/0,4616,7-151-9623_26663_56139_56173-278981--

,00.html#struct_fab);

C. Highway Structure Field Inspector - Assistant – Provide assistance to the Highway

Structure Field Inspector;

D. Material Sampling Inspector - Material sampling in accordance with MDOT’s MQAP

manual and MDOT Material Source Guide (MSG);

E. Nondestructive Testing Inspector – Shop and field inspection in accordance with the

project contract documents, approved shop drawings, or as directed by the MDOT Project

Manager;

F. Non-Prestressed Structural Precast Concrete Fabrication Inspector – Section 4.11 (Non-

Prestressed Structural Precast Concrete): Non-prestressed concrete culverts, prefabricated

bridge element systems, mechanically stabilized earth wall panels, sound walls, etc.;

G. Prestressed Structural Precast Concrete Fabrication Inspector – Section 4.04

Final Posted Scope: 9/25/2017 6

(Prestressed Structural Precast Concrete Fabrication) of the MDOT MQAP: Prestressed

concrete bridge beams, prefabricated bridge element systems, sound walls, and spun concrete

poles;

H. Structural Steel Fabrication Inspector – Section 4.05 (Structural Steel Fabrication): Steel

moveable bridges, arches, trusses, girders, beams, modular joints, bearings, grid decks,

bridge railing, miscellaneous steel bridge components, etc. Section 4.06 (Lighting, Signal,

and Sign Support Structure Fabrication): Traffic sign support structures (cantilever, truss,

dynamic message sign, bridge sign connections, and steel column breakaway), tower lighting

units, and traffic signal mast arm pole and mast arm;

I. Technical Consultant – Technical consulting needs will be determined by the MDOT

Project Manager and are unique from the responsibilities and duties for the above stated pay

rates; however, they will generally consist of assisting MDOT with the following

assignments:

a. Reviewing, writing or interpreting specifications;

b. Providing procedure recommendations;

c. Developing training material and/or presenting training material for specific

projects or on a statewide basis;

d. Performing quality assurance review on fabrication inspection folders;

e. Moderating prefabrication meetings;

f. Reviewing shop drawings;

g. Performing phased array ultrasonic testing (PAUT);

h. Investigating welding issues; and

i. Performing fabrication plant quality management system (QMS) and shop floor

audits for conformance with project specifications.

J. Testing Services – Testing must be performed in accordance with the project contract

documents using an A2LA accredited (or similar) testing lab and may consist of the

following tests:

a. MCAT Aggregate Inspection Level I;

b. MCAT Aggregate Inspection Level II;

c. Concrete Strength Testing (must be ACI Concrete Strength Testing Technician);

d. MDOT Welder Qualification endorsement (limited and unlimited thickness) in

accordance with AWS D1.1 and AWS D1.5;

e. MDOT Welder Certification endorsement in accordance with AWS D1.1;

f. Miscellaneous AWS D1.1 and D1.5 qualification testing (e.g. fillet weld

soundness test, macro-etch, T-test plate, procedure qualification record, etc.);

g. Qualification of a Welding Procedure Specification;

h. Metallurgy Chemistry; and

i. Metal testing including:

i. Anchor bolts;

ii. Charpy V-Notch toughness;

iii. High strength bolts;

iv. Fencing (coating, dimensions, tensile);

v. Mechanical splice;

vi. Prestressed strand;

Final Posted Scope: 9/25/2017 7

vii. Reinforcing bar (coated and uncoated); and

viii. Tensile.

MDOT RESPONSIBILITIES

A. Work Assignments - The MDOT Project Manager will provide work assignments to the

Consultant through FICS to initiate the work. Such work assignments will be in writing and

will include the following:

a. Project Identification (structure number, control section, job number, and location);

b. Pay Rate;

c. Duration of Services;

d. Scope of Services; and

e. Consultant Inspector.

B. Prefabrication Meeting - MDOT will be responsible for the prefabrication meeting when

required in the Materials Quality Assurance Procedures Manual, except if the Consultant is

authorized at the Technical Consulting rate to hold the prefabrication meeting for MDOT.

C. Traffic Control - Any traffic control required for field work will be provided by the

Department and coordinated between the MDOT Project Manager and Consultant.

CONSULTANT PAYMENT – Loaded Hourly Rate and Unit Price:

Compensation for this project shall be on a loaded hourly rate basis. This basis of payment

typically includes an estimate of labor hours by classification or employee, and a “loaded” rate

which includes an hourly labor rate, applied overhead, and fixed fee by classification or employee.

In addition, other direct costs and subconsultant costs may be proposed and authorized, if

necessary.

Compensation for this project shall be on a unit price basis. This basis of payment typically

includes a maximum quantity of units and a maximum reimbursable cost per unit.

All billings for services must be directed to the Department and follow the current guidelines. The

latest copy of the "Professional Engineering Service Reimbursement Guidelines for Bureau of

Highways" is available on MDOT's website. This document contains instructions and forms that

must be followed and used for billing. Payment may be delayed or decreased if the instructions

are not followed.

Payment to the Consultant for services rendered shall not exceed the maximum amount unless an

increase is approved in accordance with the contract with the Consultant. Typically, billings must

be submitted within 60 days after the completion of services for the current billing. The final

billing must be received within 60 days of the completion of services. Refer to your contract for

your specific contract terms.

Final Posted Scope: 9/25/2017 8

Direct expenses, if applicable, will not be paid in excess of that allowed by the Department for its

own employees in accordance with the State of Michigan’s Standardized Travel Regulations.

Supporting documentation must be submitted with the billing for all eligible expenses on the

project in accordance with the Reimbursement Guidelines. The only hours that will be considered

allowable charges for this contract are those that are directly attributable to the activities of this

project.

MDOT reserves the right to request services on other projects located in the Region/TSC area

that are not listed above, under the conditions of this “as needed” scope of services.

Full time services may not be required on all projects at all times. This scope is for “as needed”

services, based on the intermittent needs of MDOT. It must be noted that this is not a guarantee

that MDOT will use the Consultant’s services.

MDOT will reimburse the Consultant for vehicle expenses and the costs of travel to and from

project sites in accordance with MDOT’s Travel and Vehicle Expense Reimbursement

Guidelines, dated May 1, 2013. The guidelines can be found at

http://www.michigan.gov/documents/mdot/Final_Travel_Guidelines_05-01-

13_420289_7.pdf?20130509082418. MDOT’s travel and vehicle expense reimbursement

policies are intended primarily for construction engineering work. Reimbursement for travel to

and from project sites and for vehicle expenses for all other types of work will be approved on a

case by case basis.

MDOT will pay overtime in accordance with MDOT’s Overtime Reimbursement Guidelines,

dated May 1, 2013. The guidelines can be found at

http://www.michigan.gov/documents/mdot/Final_Overtime_Guidelines_05-01-

13_420286_7.pdf?20130509081848. MDOT’s overtime reimbursement policies are intended

primarily for construction engineering work. Overtime reimbursement for all other types of

work will be approved on a case by case basis.

PAYMENT SCHEDULE

A. Pay Rates - Payment for assistance, inspection, and technical consulting must be based on a

loaded hourly rate. Payment for testing services must be on a unit price basis for each type of

test. The following pay categories are required:

a. Administrative Assistant Regular Time

Overtime

b. Highway Structure Field Inspector Regular Time

Overtime

c. Highway Structure Field Inspector – Assistant Regular Time

Overtime

d. Nondestructive Testing Inspector Regular Time

Overtime

Final Posted Scope: 9/25/2017 9

e. Non-Prestressed Structural Precast Concrete Regular Time

Fabrication Inspector Overtime

f. Prestressed Structural Precast Concrete Fabrication Inspector Regular Time

Overtime

g. Structural Steel Fabrication Inspector Regular Time

Overtime

h. Technical Consultant Regular Time

Overtime

i. Testing Services* Unit Price – Regular

Unit Price – Expedited

*Provide Unit Price rates for regular and expedited turnaround time associated for each test and

provide regular and expedited turnaround time.

Regular time is defined as time worked less than or equal to eight hours per day during the week

(Monday through Friday) on non-holidays as defined below. Overtime is defined as time worked

more than eight hours per day during the week (Monday through Friday). Rates cited for

overtime, Saturdays, Sundays, and holidays (New Year’s Day, Memorial Day, Fourth of July,

Labor Day, Thanksgiving Day, and Christmas Day) may be up to 1.5 times the regular time rate

stated above.

Work authorized for consecutive inspection days will have roundtrip travel time and mileage

reimbursed once per week. Exceptions to this would be as follows:

a. If the work is placed on hold for an amount of time equal to the reimbursement for

roundtrip travel time and mileage; and

b. If reimbursement roundtrip travel time and vehicle mileage is less than

reimbursement for lodging and meals.

If the Consultant elects to commute to the work location and back to the Consultant’s OWS

daily, when consecutive days of inspection is required, then they will be reimbursed for the least

travel expense shown below:

a. Travel time and mileage commuting from work location to Consultant’s OWS; or

b. Lodging and meals.

B. Reporting Expenses - When performing services as requested by MDOT, the Consultant

must report the following information for travel expenses, mileage, regular time, and

overtime in the weekly time sheets:

a. Consultant’s OWS;

Final Posted Scope: 9/25/2017 10

b. When traveling by car or commercial airline, the Consultant must clearly show the

following information for each work day:

i. Consultant’s OWS;

ii. Start and end time of work day;

iii. Consultant’s total time on each project;

iv. Destination address;

v. Indication if Consultant has other work commitments during the same work

period (i.e. Are travel and overtime costs being split?); and

vi. Roundtrip mileage (Consultant’s OWS to work location to Consultant’s OWS).

c. When traveling by commercial airline for trips, the following must apply: Consultant

must document travel time and mileage to and from the airport as outlined above. In

addition to travel time and vehicle mileage to and from the airport, the Consultant will be

paid up to a maximum of one and one half (1½) hours before flight departure to allow for

check-in, and one (1) hour after flight arrival on the returning trip to allow for luggage

and rental car pickup. Hours of flight departure and arrival will be verified through the

travel itinerary, which must be submitted along with invoice submittal to MDOT for

expense reimbursement.

d. Consultant must submit invoices with weekly time sheets that are approved by the

Consultant’s supervisor.

e. When the Consultant performs work for MDOT and other clients on the same day and the

total number of hours worked by the Consultant for all projects is more than eight hours,

overtime must be pro-rated based on the number of hours worked for MDOT and other

clients. The Consultant must calculate overtime charged to MDOT when working for

other clients on the same day. Examples are shown below:

Example 1:

Consultant works for MDOT in the morning ..................................................... 5 Hours

Consultant works for other clients in the afternoon ........................................... 4 Hours

Consultant returns to MDOT project in the evening .......................................... 3 Hours

*Total hours worked ......................................................................................... 12 Hours

*This represents a total of 4 hours of overtime. Sixty-seven percent (8/12) of the overtime

must be charged to MDOT [(8/12) x 4 hours overtime = 2.7 hours of overtime and 5.3 hours

of regular time for a total of 8 hours must be charged to MDOT).

Example 2:

Consultant works for other clients in the morning ............................................. 7 Hours

Consultant works for MDOT in the afternoon ................................................... 6 Hours

*Total hours worked ......................................................................................... 13 Hours

Final Posted Scope: 9/25/2017 11

*This represents a total of five hours overtime (13 – 8 = 5). Forty-six percent (6/13) of the

overtime must be charged to MDOT [(6/13) x 5 hours overtime = 2.3 hours of overtime and

3.7 hours of regular time for a total of 6 hours must be charged to MDOT).

SCORING (150 points maximum)

A maximum of four (4) Consultants may be selected for these Specialty Services. MDOT will

use the following criteria and point system to evaluate Consultant proposals:

A. Understanding of Services (30 points) - State your understanding of project

requirements and familiarity with federal, state, and local standards. Describe your

technical approach to project scope in area of work to be performed by your firm.

B. Qualifications and Experience of Team (40 points) - List qualifications and experience

of the key staff inspectors and personnel who will be assigned to each component of

work to be done by your firm for this contract. State your ability to meet time demands

based on current workload with all clients. List current and expected clients that will use

the fabrication and field inspectors for this contract.

C. Past Performance and Experience with Similar Transportation Projects (20 points) -

List and briefly describe all bridge and highway structure (signs, luminaires, traffic

signals, sound walls, etc.) fabrication inspections performed by your firm in the last five

years. Also include structural precast (non-prestressed and prestressed) and structural

steel field construction assistance, technical consulting, laboratory testing, and other

assistance you have provided owners with their transportation projects. Include the name,

title, address, and telephone number of a knowledgeable person we can contact regarding

the work.

D. Price (40 points) –Completed bid sheet is required. Bid will be determined by averaging

the above stated hourly rate pay categories (all categories except Testing Services).

Points will be determined using the following CSRT approved formula:

(Low bid/bid) *Points assigned (40)

E. Quality Assurance/Quality Control Process (15 points) - Outline a plan for this

including background information of selected manager for this service, internal controls,

reports, testing, dissemination of information to PM, staff training, etc.

F. Location (5 points) - Location of office(s) from which work will be performed.

CONSULTANT BID SHEET - UNIT PRICE This bid sheet is required with the response to the Request for Proposal (RFP). All entries on this page must be

handwritten in ink or computer generated. Compensation for this project shall be on a Loaded Hourly Rate

and Unit Price basis.

Priced proposal costs will be required after selection, in accordance with MDOT’s Priced Proposal Guidelines

which can be found on the MDOT web page under Vendor/Consultant Services. Payment to the Consultant

for services rendered shall not exceed the total bid price.

Note: MDOT reserves the right to reject any or all bids.

PROJECT DESCRIPTION:

Structural Fabrication Inspection

Staff/Classification Person # Hours Fixed Hourly Rate

Administrative Assistant $____________

Administrative Assistant

(Overtime) $____________

Highway Structure Field Inspector $____________

Highway Structure Field Inspector

(Overtime) $____________

Highway Structure Field Inspector –

Assistant $____________

Highway Structure Field Inspector –

Assistant (Overtime) $____________

Material Sampling Inspector $____________

Material Sampling Inspector

(Overtime) $____________

Nondestructive Testing Inspector $____________

Nondestructive Testing Inspector

(Overtime) $____________

Non-Prestressed Structural Precast Concrete

Fabrication Inspector $____________

Non-Prestressed Structural Precast Concrete

Fabrication Inspector (Overtime) $____________

Prestressed Structural Precast Concrete

Fabrication Inspection $____________

Prestressed Structural Precast Concrete

Fabrication Inspector (Overtime) $____________

Structural Steel Fabrication Inspector $____________

Structural Steel Fabrication Inspector

(Overtime) $____________

Technical Consultant $____________

Technical Consultant

(Overtime) $____________

*Testing Services (Regular) $____________

*Testing Services (Expenses) $___________

ESTIMATED DIRECT EXPENSES: $_____________

(Listed by item at estimated actual cost)

TOTAL BID PRICE: $_________________

(All Unit Prices for Project)

* Provide complete description and Unit prices (regular and expedited turnaround) for all

available testing services.

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Legal Business Name:

Consultants Authorized

Legal Signer:

Consultant Address:

Date: