Michigan Department CHECKLIST TO DESIGNATE AREAS OF … · 2018-10-03 · michigan department of...

Michigan Department of Transportation

5100B (03/18) CHECKLIST TO DESIGNATE AREAS OF EVALUATION

FOR REQUESTS FOR PROPOSAL (RFP) of 2

REQUISITION NUMBER DUE DATE TIME DUE

MDOT PROJECT MANAGER JOB NUMBER (JN) CONTROL SECTION (CS)

DESCRIPTION

MDOT PROJECT MANAGER: Check all items to be included in RFP.

WHITE = REQUIRED ** = OPTIONAL

Check the appropriate Tier in the box below

CONSULTANT: Provide only checked items below in proposal When applicable, Best Value scoring criteria is listed separately in the RFP.

TIER 1 ($50,000 - $150,000)

TIER II ($150,000-$1,000,000)

TIER III (>$1,000,000)

Understanding of Service **

Innovations

Organizational Chart

Qualifications of Team

Quality Assurance/Quality Control **

Location: The percentage of work performed in Michigan will be used for all selections unless the project is for on-site inspection or survey activities, then location should be scored using the distance from the consultant office to the on-site inspection or survey activity.

N/A N/A Presentation **

N/A N/A Technical Proposal (if Presentation is required) 7 pages (MDOT

Forms not counted) 14 pages (MDOT forms not counted)

Total maximum pages for RFP not including key personnel resumes. Resumes limited to 2 pages per key staff personnel.

PROPOSAL AND BID SHEET E-MAIL ADDRESS – [email protected]

GENERAL INFORMATION

Any questions relative to the scope of services must be submitted by e-mail to the MDOT Project Manager. Questions must be received by the Project Manager at least five (5) working days prior to the due date and time specified above. All questions and answers will be placed on the MDOT website as soon as possible after receipt of the questions, and at least three (3) days prior to the RFP due date deadline. The names of vendors submitting questions will not be disclosed.

MDOT is an equal opportunity employer and MDOT DBE firms are encouraged to apply. The participating DBE firm, as currently certified by MDOT’s Office of Equal Opportunity, shall be listed in the Proposal.

MDOT FORMS REQUIRED AS PART OF PROPOSAL SUBMISSION

5100D – Request for Proposal Cover Sheet 5100J – Consultant Data and Signature Sheet (Required for all firms performing non-prequalified services on this project.)

(These forms are not included in the proposal maximum page count.)

N/A

N/A N/A

3 pages (MDOT Forms not counted) Resumes will only

be accepted for Best Value Selections.

The Consultants will receive an e-mail reply/notification from MDOT when the proposal is received. Please retain a copy of this e-mail as proof that the proposal was received on time. Consultants are responsible for ensuring that MDOT receives the proposal on time.* Contact Contract Services Division immediately at 517-373-4680 if you do not get an auto response.

mailto: [email protected]

MDOT 5100B (03/18) of 2

The Michigan Department of Transportation (MDOT) is seeking professional services for the project contained in the attached scope of services.

If your firm is interested in providing services, please indicate your interest by submitting a Proposal, Proposal/Bid Sheet or Bid Sheet as indicated below. The documents must be submitted in accordance with the latest (Consultant/Vendor Selection Guidelines for Services Contracts.”

RFP SPECIFIC INFORMATION

ENGINEERING SERVICES BUREAU OF TRANSPORTATION PLANNING OTHER

THE SERVICE WAS POSTED ON THE ANTICIPATED QUARTERLY REQUESTS FOR PROPOSALS NO YES DATED ____________________ THROUGH __________________

Prequalified Services – See the attached Scope of Services for required Prequalification Classifications.

Non-Prequalified Services – If selected, the vendor must make sure that current financial information, including labor rates, overhead computations, and financial statements, is on file with MDOT’s Office of Commission AuditsThis information must be on file for the prime vendor andall sub vendors so that the contract will not be delayed. Form 5100J is required with proposal for all firms performing non-prequalified services on this project.

For all Qualifications Based Selections, the selection team will review the information submitted and will select the firm considered most qualified to perform the services based on the proposals. The selected firm will be asked to prepare a priced proposal. Negotiations will be conducted with the firm selected.

For a cost plus fixed fee contract, the selected vendor must have a cost accounting system to support a cost plus fixed fee contract. This type of system has a job-order cost accounting system for the recording and accumulation of costs incurred under its contracts. Each project is assigned a job number so that costs may be segregated and accumulated in the vendor’s job-order accounting system.

Qualification Based Selection / Low Bid – Use Consultant/Vendor Selection Guidelines. See Bid Sheet instructions for additional information.

For Qualification Review/Low Bid selections, the selection team will review the proposals submitted. The vendor that has met established qualification threshold and with the lowest bid will be selected.

Best Value – Use Consultant/Vendor Selection Guidelines, See Bid Sheet Instructions below for additional information. The bid amount is a component of the total proposal score, not the determining factor of the selection.

Low Bid (no qualifications review required – no proposal required.)

BID SHEET INSTRUCTIONS

Bid Sheet(s) are located at the end of the Scope of Services. Submit bid sheet(s) with the proposal, to the email address: [email protected]. Failure to comply with this procedure may result in your bid being rejected from consideration.

MDOT and ACEC created a Partnership Charter Agreement which establishes guidelines to assist MDOT and Consultants in successful partnering. Both the Consultant and MDOT Project Manager are reminded to review the ACEC-MDOTPartnership Charter Agreement and are asked to follow all communications, issues resolution and other procedures and guidance’s contained therein.

Qualification Based Selection - Use Consultant/Vendor Selection Guidelines.

PARTNERSHIP CHARTER AGREEMENT

http://www.michigan.gov/documents/mdot/ACEC_PartnershipCharterAgreement_1-27-12_399925_7.pdf

http://www.michigan.gov/documents/mdot/ACEC_PartnershipCharterAgreement_1-27-12_399925_7.pdf

mailto:[email protected]

PROPOSAL REQUIREMENTS

Proposals must be submitted for this project electronically. Proposal submittal requirements are

listed in PART IV – INSTRUCTION FOR SUBMITTING PROPOSALS

at the following link Selection Guidelines for Service Contracts

FINANCIAL REQUIREMENTS FOR NON-PREQUALIFIED VENDORS

Financial Requirements for Non‐Prequalified Consultants/Vendors

E-VERIFY REQUIREMENTS

E-Verify is an Internet based system that allows an employer, using information reported on an

employee’s Form I-9, Employment Eligibility Verification, to determine the eligibility of that

employee to work in the United States. There is no charge to employers to use E-Verify. The E-

Verify system is operated by the Department of Homeland Security (DHS) in partnership with the

Social Security Administration. E-Verify is available in Spanish.

The State of Michigan is requiring, under Public Act 200 of 2012, Section 381, that as a condition

of each contract or subcontract for construction, maintenance, or engineering services that the pre-

qualified contractor or subcontractor agree to use the E-Verify system to verify that all persons

hired during the contract term by the contractor or subcontractor are legally present and authorized

to work in the United States.

Information on registration for and use of the E-Verify program can be obtained via the Internet at

the DHS Web site: http://www.dhs.gov/E-Verify.

The documentation supporting the usage of the E-Verify system must be maintained by each

consultant and be made available to MDOT upon request.

It is the responsibility of the prime consultant to include the E-Verify requirement documented in

this NOTIFICATION in all tiers of subcontracts.

DIGITAL SIGNATURE OF CONTRACTS

On January 4, 2018, Contract Services Division implemented the use of CoSign as the exclusive

software for digitally signing all consultant contracts and consultant contract related documents.

All other digital signing methods are no longer accepted.

Prior to using CoSign, all external partners must apply for a free digital signature user account by

submitting a MDOT Digital Signature Certificate Request Form.

http://www.michigan.gov/documents/MDOT_Consultant-Vendor_Selection_Guidelines-0106_145222_7.pdf?20150707153457

http://www.michigan.gov/documents/MDOT_Consultant-Vendor_Selection_Guidelines-0106_145222_7.pdf?20150707153457

http://www.michigan.gov/documents/mdot/Financial_Requirements_for_Non_Prequalified_Vendors_605817_7.pdf

http://www.dhs.gov/E-Verify

https://mdotjboss.state.mi.us/webforms/GetDocument.htm?fileName=2122.pdf

MDOT INSURANCE UPDATED 3.9.17

At a minimum, the insurance types and limits identified below, may be required from the selected

consultant, prior to contract award.

Required Limits Additional Requirements

Commercial General Liability Insurance

Minimal Limits:

$1,000,000 Each Occurrence Limit

$1,000,000 Personal & Advertising Injury Limit

$2,000,000 General Aggregate Limit

$2,000,000 Products/Completed Operations

Consultants must have their policy endorsed

to add “the State of Michigan, its

departments, divisions, agencies, offices,

commissions, officers, employees, and

agents” as additional insureds

Automobile Liability Insurance

Minimal Limits:

$1,000,000 Per Occurrence

Workers' Compensation Insurance

Minimal Limits:

Coverage according to applicable laws

governing work activities.

Waiver of subrogation, except where waiver is

prohibited by law.

Employers Liability Insurance

Minimal Limits:

$500,000 Each Accident

$500,000 Each Employee by Disease

$500,000 Aggregate Disease

Professional Liability (Errors and Omissions) Insurance

Minimal Limits:

$1,000,000 Per Claim

The Insurer shall provide at least thirty (30) days written notice of cancellation. The Prime Consultant

will be responsible to verify subconsultant(s) compliance with MDOT’s insurance requirements.

Revised Final Posted Scope: 10/1/2018 1

Michigan Department of Transportation

SCOPE OF SERVICE

FOR

DESIGN SERVICES

Intelligent Transportation Systems Revised on 10.1.18

Conceptual Layouts Added

CONTROL SECTION(S): 82072 and 82062

JOB NUMBER(S): 202534

PROJECT LOCATION:

This project is located on the following two corridors within the City of Detroit, Wayne County,

Michigan (see Attachment A for conceptual layouts):

• Gratiot Avenue (M-3) from Randolph St/Broadway St to Harper Ave, approximately 4.5

miles

• Michigan Avenue (US-12) from Cass Ave to I-94, approximately 5.3 miles

Potential project locations include the following signalized intersections:


ID Intersection

Gratiot Ave

1G 82072-01-006 M-3 (Gratiot Ave) @ Randolph St / Broadway St

2G 82072-01-007 M-3 (Gratiot Ave) @ Brush St

3G 82072-01-008 M-3 (Gratiot Ave) @ Beaubien St

4G 82072-01-009 M-3 (Gratiot Ave) @ St Antoine St

5G 82251-01-007 I-375 (Chrysler Fwy) SB Off-Ramp @ Madison St / St Antoine St

6G 82072-01-010 M-3 (Gratiot Ave) @ Antietam Ave

7G 82072-01-011 M-3 (Gratiot Ave) @ Russell St

8G 82072-01-050 M-3 (Gratiot Ave) @ I-75 Ramps / Jay St / Fisher Fwy

9G 82072-01-014 M-3 (Gratiot Ave) @ Vernor Hwy/Adelaide St

10G City of Detroit Vernor Hwy @ St Aubin St

11G 82072-01-015 M-3 (Gratiot Ave) @ St Aubin St

12G 82072-01-016 M-3 (Gratiot Ave) @ Chene St

13G 82072-01-017 M-3 (Gratiot Ave) @ McDougall St

14G 82072-01-018 M-3 (Gratiot Ave) @ Mack Ave

15G 82072-01-019 M-3 (Gratiot Ave) @ Mt Elliott St

16G 82072-01-020 M-3 (Gratiot Ave) @ Forest Ave

17G 82072-01-021 M-3 (Gratiot Ave) @ E Grand Blvd

18G City of Detroit E Grand Blvd @ Warren Ave

19G 82072-01-022 M-3 (Gratiot Ave) @ Warren Ave

20G 82072-01-023 M-3 (Gratiot Ave) @ Van Dyke Ave

21G 82072-01-025 M-3 (Gratiot Ave) @ Burns Ave

22G 82072-01-026 M-3 (Gratiot Ave) @ McClellan Ave

23G 82072-01-040 M-3 (Gratiot Ave) @ I-94 EB Ramps

24G 82072-01-041 M-3 (Gratiot Ave) @ I-94 WB Ramps

25G 82072-01-027 M-3 (Gratiot Ave) @ Harper Ave

ID Intersection

Michigan Ave

1M 82062-01-038 US-12 (Michigan Ave) @ Cass Ave

2M 82062-01-035 US-12 (Michigan Ave) @ 3rd St

3M City of Detroit 3rd St @ Bagley St

4M 82062-01-045 US-12 (Michigan Ave) @ 6th St

5M 82062-01-033 US-12 (Michigan Ave) @ Trumbull Ave

6M 82062-01-032 US-12 (Michigan Ave) @ Rosa Parks Blvd

7M 82062-01-031 US-12 (Michigan Ave) @ Vernor Hwy / 14th St

8M 82062-01-063 US-12 (Michigan Ave) @ I-96 EB Service Dr

9M 82062-01-067 US-12 (Michigan Ave) @ 24th St

10M 82062-01-028 US-12 (Michigan Ave) @ W Grand Blvd

11M 82062-01-027 US-12 (Michigan Ave) @ Clark Ave

12M 82062-01-025 US-12 (Michigan Ave) @ Junction Ave

13M 82062-01-023 US-12 (Michigan Ave) @ Livernois Ave

14M 82062-01-022 US-12 (Michigan Ave) @ Martin Rd

15M 82062-01-021 US-12 (Michigan Ave) @ Cecil Ave / Parkinson St

16M 82062-01-020 US-12 (Michigan Ave) @ Central Ave


PROJECT DESCRIPTION:

This scope is to provide design services for an Adaptive Traffic Signal Control (ATSC) system on Gratiot Ave and Michigan Ave. The ATSC system is part of the Pre-Stage Maintenance of Traffic (MOT) Freeway Active Transportation and Demand Management (ATDM) project for the I-94 Modernization Project and includes the following:

• Develop final design, specification, and estimate package based on 100% complete traffic signal plans and provide a cost estimate for construction. Services include traffic signal, connected vehicle, and sidewalk ramp design services; geotechnical services; subsurface utility engineering; and e-Proposal for 47 traffic signal locations listed above.

• The Consultant may be required to assist MDOT and MDOT’s Owners Representative Consultant (ORC) in the investigation, evaluation, selection, and implementation of an ATSC software that is operated and maintained from MDOT’s Southeast Michigan Transportation Operations Center (SEMTOC).

• The ATSC system may be required to interface with the future Pre-Stage MOT Freeway ATDM and Final Alignment ATDM systems to be designed under separate RFPs, see Background Information section of this RFP for additional information.

• ATSC system shall operate with a traffic signal controller than meets MDOT’s latest specifications and that is interoperable with MDOT’s central signal system software.

• Coordinate with MDOT, MDOT’s ORC, and Pre-Stage MOT Freeway ATDM Final Designer, as required, to achieve complete ATDM system functionality.

• Establish signal timing parameters for the ATSC system, including backup timing permits.

• Integrate ITS components (i.e. CCTV cameras) into the existing MDOT ATMS software. Other components of the ATSC system may require the inclusion of data inputs/outputs and/or the ability to execute limited control of the component from the ATMS software.

• The Consultant may be required to provide design services during the construction phase of this project. If design assistance during construction is required, then a separate

authorization for those services may be issued. The extent of the traffic signal upgrade at each intersection will vary based on existing infrastructure. Intersections have been separated into the following two categories:

• Full Traffic Signal Modernization – to include, but not be limited to, full traffic signal reconstruction, ADA ramps, signal heads, pushbuttons, vehicle detection, communications equipment, roadside units (RSU), closed-circuit television (CCTV) cameras, etc.

• Traffic Signal Modification – to include, but not be limited to, controller upgrade, vehicle detection, communications equipment, RSU, CCTV cameras, supporting traffic signal

equipment (i.e. cabinets, conduits, handholes), etc. All equipment installed shall be interoperable with MDOT’s communications network and existing traffic signal infrastructure. The quantities shown below are an estimate of equipment proposed as part of this project and are subject to change. Anticipated quantities and locations of the field

17M 82062-01-019 US-12 (Michigan Ave) @ Lonyo Ave

18M 82062-01-018 US-12 (Michigan Ave) @ Trenton St

19M 82062-01-017 US-12 (Michigan Ave) @ Addison Ave / St James St

20M 82062-01-016 US-12 (Michigan Ave) @ Weir St

21M 82081-01-015 US-12 (Michigan Ave) @ M-153 (Wyoming Ave)

22M N/A US-12 (Michigan Ave) @ Eastbound I-94 Off-Ramp


equipment are included in the conceptual layouts provided in Attachment A and will be further

refined by the Consultant during the design for this project.

Traffic Signal Upgrade Quantity

Full Traffic Signal Modernization 27

Traffic Signal Modification 20

Total 47

The Consultant will be responsible to refine locations of equipment, coordinate power service, engage stakeholders, develop plans and proposal information to 100% completion, develop cost estimate, define known or anticipated environmental issues, provide necessary geotechnical information, provide necessary survey information, define known or anticipated utility conflicts or traffic concerns, and develop a maintenance of traffic plan for the I-94 Pre-Stage MOT Arterial ATDM project.

The scope of work will be verified at a Scope Verification Meeting with MDOT personnel, the

MDOT Owner’s Representative Consultant (ORC) and the selected Consultant. The meeting will

be scheduled prior to the Consultant’s submittal of the Priced Proposal to the MDOT Project

Manager. The Consultant shall contact the Project Manager prior to beginning any work on the

project.

The Consultant project manager shall be an engineer licensed in the State of Michigan with

relevant experience in ATSC systems and traffic signal design services. The project manager shall

be an employee of the primary consulting firm responding to the RFP and not a sub-consultant.

ANTICIPATED SERVICE START DATE: December 2018

ANTICIPATED SERVICE COMPLETION DATE: December 2020

DBE PARTICIPATION REQUIREMENT: 7%

PRIMARY PREQUALIFICATION CLASSIFICATION(S): Design – Traffic: Signal Design – Traffic: ITS – Design & System Manager Design – Traffic: Signal Operations – Complex

SECONDARY PREQUALIFICATION CLASSIFICATION(S):

Design – Traffic: Work Zone Maintenance of Traffic

Design – Traffic: Work Zone Mobility & Safety

Design – Traffic: Pavement Markings

Design – Roadway: Intermediate

Design – Geotechnical

Design – Utilities: Subsurface Utility Engineering

Design – Utilities: Municipal (precautionary)

Surveying – Road Design

Surveying – Right of Way


PREFERRED QUALIFICATIONS AND CRITERIA (FOR NON-

CLASSIFIED SERVICES):

UTILITY COORDINATION

The Consultant, MDOT, and MDOT’s ORC shall share responsibilities for project Utility

Coordination. See “Consultant Responsibilities” item S for more information.

TRAFFIC CONTROL

The Consultant shall be responsible for all traffic control required to perform the tasks

outlined in this Project Scope of Design Services.

MDOT PROJECT MANAGER:

Aaron Raymond, P.E. SEMTOC Manager 1060 W. Fort St., Detroit, MI 48226 Phone: (313) 477-1044 Email: [email protected]

MDOT I-94 MODERNIZATION PROJECT MANAGER:

Terry A. Stepanski, P.E.

Senior Project Manager

MDOT Bureau of Highway Development

425 W. Ottawa Street Lansing, MI 48909

Phone: (517) 241-0233

E-Mail: [email protected]

All correspondence related to this Request for Proposals should be directed to Aaron Raymond

and Terry Stepanski using the contact information included above.

CONFLICT OF INTEREST:

MDOT’s ORC performing the role of lead consultant in the areas of road design, bridge design or

maintaining traffic will not be allowed to participate or join any design team on this project. HNTB

Michigan, Inc. and Alfred Benesch and Company are the lead consultants in these areas and will

not be permitted to join any design teams. Other MDOT ORC team members in non-lead roles

may participate. A sub-consultant to the ORC may be allowed to participate as a consultant but

will also be subject to a review for potential conflict of interest, determined on a case by case basis.

CONSTRUCTION COST:

A. The estimated cost of construction is: $12,700,000

B. The estimate cost of real estate is: $1,000,000

The construction total above is the amount of funding programmed for this project. The

programmed amount includes the cost of construction engineering and system manger services.

The Consultant is expected to design their portion of the project within the programmed amount.




If at any time the estimated cost of construction varies by more than 5% of the current

programmed amount, then the Consultant will be required to submit a letter to the MDOT

Project Manager justifying the changes in the construction cost estimate.

GENERAL INFORMATION

The Consultant shall be responsible for timely communication and coordination with the MDOT

ORC during the design phase of the project. The Consultant shall furnish all services and labor

necessary to conduct and complete the services described herein. The Consultant shall also furnish

all materials, equipment, supplies, and incidentals necessary to perform the Services (other than

those designated in writing to be furnished by the Department or ORC) and check and/or test the

materials, equipment, supplies and incidentals as necessary in carrying out this work. The Services

shall be performed to the satisfaction of the Department consistent with applicable professional

standards.

The Consultant shall comply with all applicable Federal and State laws, rules, and regulations. The

Consultant staff shall conduct themselves with professionalism in carrying out their duties.

The Consultant shall notify the Project Manager, in writing, prior to any personnel changes from

those specified in the Consultant’s original approved proposal. Any personnel substitutions are

subject to review and approval of the Project Manager.

REQUIRED MDOT GUIDELINES AND STANDARDS:

Work shall conform to current MDOT, FHWA, and AASHTO practices, guidelines, policies, and

standards (i.e., Road Design Manual, Standard Plans, Published MDOT Design Advisories,

Drainage Manual, Roadside Design Guide, A Policy on Geometric Design of Highways and

Streets, Michigan Manual of Uniform Traffic Control Devices, AASHTO LRFD Bridge Design

Specifications, etc.).

The communication and ATSC software portion of the project will be done using the Michigan

Department of Technology, Management & Budget (DTMB) project management methodology

(PMM), as applicable. Software work shall conform to current DTMB policies, standards,

procedures, and IT strategic plan. All field devices must adhere to the ITS Security Policy and

Procedures.

The Consultant is required to use the current MDOT_02 workspace version of Bentley

MicroStation for CADD applications and Bentley GEOPAK for road design. Consultant shall

comply with all MDOT CADD standards and file naming conventions.


BACKGROUND INFORMATION:

The I-94 corridor between I-96 and Conner Ave is being reconstructed as part of the I-94

Modernization project. The reconstruction process is proposed to be split into three segments,

constructed in a linear sequence based on improvement priorities and funding availability. Active

Transportation and Demand Management (ATDM) is recommended as part of the I-94

Modernization project to improve safety, support incident management, enhance travel time

reliability, mitigate congestion and provide traveler information. The following I-94 ATDM

systems are proposed to support the corridor in advance of major freeway construction and as part

of the corridors final configuration. This RFP is for a “Pre-Stage MOT Arterial” ATDM system to

improve arterial operations and accommodate an increase in traffic during major freeway

construction.

System to be designed as part of this RFP:

• Pre-Stage MOT Arterial: The Pre-Stage MOT Arterial ATDM system will be installed

prior to the start of construction of the first mainline segment. The Pre-Stage MOT Arterial

system will utilize ATSC technologies to optimize traffic signal timings based on real-time

conditions to improve safety, enhance local connectivity, and minimize delay. The ATSC

systems will include supporting traffic signal equipment (CCTV cameras, vehicle

detectors, controllers, etc.), traffic signal modernizations (as-needed) and accommodations

for future transit on the local arterial system. The ATSC corridors (as shown in Attachment

A) will adapt to increased demand during mainline I-94 construction and any advanced

construction packages.

Systems to be designed under a separate RFP:

• Pre-Stage MOT Freeway: The Pre-Stage MOT Freeway ATDM system will be installed

prior to the start of construction of the first mainline segment, and will be in place as

construction moves through the three segments. The Pre-Stage MOT Freeway ATDM

system includes a Traveler Information System which uses a combination of variable speed

advisories (VSA), queue warning, traveler information, and integrated corridor

management (ICM) to disseminate travel information to motorists on I-94 through a series

of DMS (see Attachment A for a Pre-Stage MOT Preliminary Conceptual Layout).

• Final Alignment: The Final Alignment ATDM system will be designed and constructed in

conjunction with each segment’s mainline construction to support I-94 in its final

configuration. The Final Alignment ATDM system will be similar to the Pre-Stage MOT

Freeway system. The mainline construction impacts will cause the removal of Pre-Stage

MOT Freeway infrastructure which will be salvaged (when possible) and reinstalled as part

of the Final Alignment ATDM system. In addition, the Final Alignment ATDM system

may include ATSC on future I-94 service drives.

MDOT’s ORC scope of work includes assisting MDOT with the review of the plans, special

provisions and cost estimates for the ATDM system included in this Request for Proposal (RFP)

to ensure consistency with the goals for the larger project and with the design included in this RFP.

Comments from MDOT’s ORC approved by the MDOT Project Manager shall be considered the

same as comments directly from MDOT, and must be addressed by the Consultant.


MDOT/MDOT ORC RESPONSIBILITIES:

A. Schedule and/or conduct the following:

1. Project related meetings

2. Base Plan Review

3. The Plan Review

4. Omissions/Errors/Check

5. Utility Coordination Meetings

6. Final Trnsport item cost estimates using Consultant supplied Stand Alone Proposal

Estimator’s Worksheet (SAPW) files.

B. Make decisions or provide input for the following items:

1. Resolve political issues

2. Resolve issues related to funding

3. Review of final packaging of the proposal after the Consultant’s review of the final

package

4. Determine letting date for the project

5. External communications

C. Furnish pertinent reference materials and existing plans.

D. Obtain all permits for the project as outlined in the next section using Consultant

supplied information.

E. Provide environmental clearance.

F. Provide I-94 mainline reconstruction schedule, maintenance of traffic concept, and

detour route information.

G. Provide draft I-94 Pre-Stage MOT Arterial ATDM Transportation Management Plan

(TMP).

H. Coordinate any necessary utility relocations with the exception of electrical and

communication feeds.

I. Furnish a base utility drawing in Microstation format showing the locations of known

existing utilities.

J. Distribute Consultant prepared plans and applicable special provisions to utility owners

within the project limits for the purpose of facilitating utility coordination and

scheduling utility coordination meetings.

K. Furnish the Concept of Operations, System Requirements, and High-Level Design

Documentation for the I-94 Pre-Stage MOT ATDM System (currently being completed

by the MDOT ORC).


L. Update the I-94 Pre-Stage MOT ATDM Concept of Operations, High-Level Design

Requirements, and/or Software Requirements to reflect changes to the arterial ATDM

system determined during the design process.

M. Furnish traffic signal layout request forms for the I-94 Pre-Stage MOT Arterial ATDM

System (currently being completed by the MDOT ORC).

N. Review and approve all budget, schedule, and design aspects.

O. DTMB will be responsible for IT work including hardware and software, as applicable

to the State of Michigan Network.

P. Furnish FTP site for software download and instructions for the MDOT SAPW.

Q. Support public involvement and stakeholder engagement.

CONSULTANT RESPONSIBILITIES:

Complete the design of this project including, but not limited to, the following tasks and

performance requirements:

A. The Consultant must adhere to all applicable OSHA and MIOSHA safety standards,

including the appropriate traffic signs for the activities and conditions for this job and

perform field operations in accordance with the Department’s Personal Protective

Equipment (PPE) policy as stated in the MDOT Guidance Document #10118.

B. Meet with the MDOT Project Manager and ORC to review project, location of data

sources and contact persons, and review relevant MDOT operations. The Consultant

shall review and clarify project issues, data needs and availability, and the sequence of

events and team meetings that are essential to complete the design by the project plan

completion date. Attention shall be given to critical target dates that may require a large

lead time, such as geotechnical requirements, ROW submittal dates, City of Detroit

coordination requirements, railroad coordination requirements, utility conflict

resolution, local agency meetings, etc.

C. The Consultant Project Manager will participate in regular coordination meetings with

MDOT, ORC, and other design consultants. The frequency and location of these

meetings will be determined prior to submittal of the Priced Proposal. Key staff for the

Consultant Team will participate in regular Over-The-Shoulder review meetings at the

I-94 Project office.


D. Prepare plans, details, and specifications required for design and construction of

electronic traffic control devices which may include the following:

1. Modernization plans

2. Modification plans

3. ADA ramp plans (with pushbuttons as required)

4. Right-of-way (ROW) plans including:

i. Preliminary ROW Plans

ii. Marked Final ROW Plans

iii. Property Legal Instruments

5. Temporary signal plans as required for maintaining traffic during construction

6. Signal staging plans as required for maintaining traffic during construction

7. Pedestrian detour plans (if typical pedestrian detour plan is insufficient) as required

for maintaining traffic during construction

8. Geotechnical engineering services

E. Submit proposed plans (as required), details (as required), and specifications (as

required) to MDOT and attend milestone meetings at the following design stages:

1. Base plans

2. Preliminary ROW plans

3. Preliminary plans

4. Final ROW plans

5. OEC plans

6. Final plans

F. In addition to above design stages, Consultant shall prepare for and participate in regular

Over-The-Shoulder (OTS) reviews consisting of “in progress” plan submittals showing

design progress. Note “in progress” plan submittals are not considered formal submittals

subject to QA/QC certification.

G. Schedule and attend any project related meetings as directed by the MDOT Project

Manager including, but not limited to the following:

1. Site review meeting

2. Kick off meeting

3. Radio Interconnect field survey (as required)

i. Document results on the Signal Radio Survey Form #1516

4. Utility coordination field meetings as required (coordinate scheduling with ORC)

i. The consultant will stake proposed foundation locations in the field prior to

any field utility coordination meeting

ii. Provide list of utility companies that should be invited for each location

iii. Provide summary of known or potential utility conflicts by quadrant for each

location

5. Right-of-way meeting, if needed


6. For design related meetings, the consultant is responsible for inviting the following

personnel:

i. All local and maintaining agencies

ii. The following MDOT personnel:

TSC Traffic & Safety Engineer, Region Development Engineer, TSC

Construction Engineer, Utility Engineer, Electrician, Maintenance

Supervisor, Region Traffic Safety & Operations Engineer, Environmental

Coordinator, Region Real Estate Property Manager, Lansing Signals Design,

Lansing Signals Operations, and Project Manager

H. The Consultant will be required to work with an ATSC software provider during the

development of the plans and specifications to incorporate requirements for the specific

ATSC system solution. The ATSC software provider may provide input on software

installation procedures, detection type/location, physical space within cabinets and on

poles, end-user hardware requirements, and communications (i.e. bandwidth, reliability,

latency).

I. The Consultant will be required to communicate any proposed changes to the arterial

ATDM system determined during the design process to the MDOT ORC to ensure the

I-94 Pre-Stage MOT ATDM Concept of Operations, High-Level Design Requirements,

and/or Software Requirements are updated. MDOT’s ORC will be responsible for

incorporating the provided updates.

J. Obtain design survey and subsurface utility investigation as defined in P/PMS Task

3330.

K. Obtain soil borings of sufficient depth and number for the scope of work being proposed.

Perform a geotechnical analysis as defined in P/PMS Task 3510.

L. Geotechnical Engineering to support the foundation design for traffic signal pole

foundations.

M. Prepare special provisions and staging plans for maintaining traffic during construction

of the I-94 Pre-Stage MOT Arterial ATDM system. The Consultant shall finalize the

provided draft TMP as defined in MDOT’s current Workzone Safety and Mobility

policy.

N. Perform required design and functional technical specification writing to connect the

traffic signal facilities in the project area. The proposed communications facilities shall

include, but not be limited to connections to traffic signal controller/cabinet, RSU,

CCTV, and communications infrastructure.

O. Connected vehicle technologies and infrastructure shall be included as part of this

project. This includes but not limited to all necessary equipment and communication

systems needed to operate and communicate with the RSU including connections to the

Southeast Michigan Transportation Operations Center (SEMTOC), vehicles, and other

infrastructure.


P. Prepare any unique special provisions required for the project and coordinate with other

consultants. The MDOT Project Manager must be informed of the need for any unique

special provisions and of the need to modify any previously approved special provisions

to apply to the project. Unique special provisions, including previously approved special

provisions that are modified to apply to this project, should be submitted for review and

approval a minimum of 6 weeks prior to the Preliminary Plan submittal for the project.

Q. Prepare required plans 100% complete including details, details of equipment in

cabinets, communications, functional requirements and specifications required for

construction. MDOT shall provide any existing details and specifications applicable to

the proposed work in electronic format.

R. Compute and verify all plan quantities for the bid package.

S. The Consultant shall be responsible for showing on the plans the location and names of

all existing utilities within the limits of the project utilizing the base utility drawing

furnished by the MDOT ORC. In the course of resolving utility conflicts, the Consultant

shall make modifications to the plans or design details and provide assistance as directed

by the MDOT ORC and/or Project Manager. The Consultant shall attend any utility

meetings called to ensure that the concerns are addressed on the plans involving utilities.

The Consultant shall assist in the review of utility permit requests to ensure

compatibility with the project as directed by the MDOT ORC and/or Project Manager.

T. The Consultant is responsible for determining the availability of electric and

communication service to the proposed facilities at the locations described previously,

and for accurately showing the sources and locations of such facilities on the plans. Any

potential problems with utility electric and communication service shall be brought to

MDOT’s attention as soon as they are known. Securing power for the equipment and

devices shall be the Consultant’s responsibility, including coordination of required

inspections and certifications.

U. The Consultant shall prepare and submit a technical memorandum to provide proposed

device location coordinates, method of communications, site configurations, power

source, and other applicable technology recommendations and solutions to be reviewed

by MDOT before they are designed and placed on the construction plans. The plan

should include impacts to any existing traffic signal infrastructure within the project

limits.

V. Prepare and incorporate all documents for E-Proposal Submittal.

W. Provide solutions to any unique problems that may arise during the design of this project.

X. Maintain a Design Project Record on MDOT’s ProjectWise system which includes a

history of significant events (changes, comments, etc.) which influenced the

development of the plans, dates of submittals and receipt of information.

Y. The Consultant shall be required to prepare and submit a CPM network for the

construction of this project.


Z. The Consultant will be responsible for the design of the ATSC system into SEMTOC

and integration of ITS components into MDOT’s statewide ATMS software for

complete ATDM system functionality. The Consultant will be required to coordinate

and collaborate with MDOT, MDOT ORC, ATSC Software Vendor, DTMB technical

lead, and other stakeholders for the integration of the system.

AA. The Consultant representative shall record and submit type-written minutes for all

project related meetings to the MDOT Project Manager within two weeks of the

meeting. The Consultant shall also distribute the minutes to all meeting attendees.

MDOT will provide and distribute official meeting minutes for the Plan Review

Meeting.

BB. The MDOT Project Manager shall be the official MDOT contact person for the

Consultant and shall be made aware of all communications regarding this project. The

Consultant must either address or send a copy of all correspondence to the MDOT

Project Manager. This includes all Subcontractor correspondence and verbal contact

records.

CC. The Consultant shall design the project to fit within the MDOT provided right-of-way.

The Consultant shall contact the MDOT Project Manager immediately whenever design

alternatives have the potential to require changes in the scope, limits, quantities, costs,

or right-of-way acquisition is required for the project. If problem parcels are

encountered by MDOT during the right-of-way acquisition process, the Consultant shall

provide design support to avoid parcel impacts and/or support a necessity challenge.

DD. On the first of each month, the Consultant Project Manager shall submit a monthly

project progress report to the Project Manager. The reports shall include work

accomplished during the previous month; anticipated work items for the upcoming

month; real or anticipated problems on the project; update of previously approved

detailed project schedule, including explanations for any delays or changes; items

needed from MDOT; copy of Verbal Contact Records for the period.

EE. If excavation is required, submit the excavation locations which may contain

contamination. Project Manager then can proceed in requesting a Project Area

Contamination Survey (PACS).

FF. All plans, special provisions, estimates, and other project related items shall meet all

MDOT requirements and detailing practices (i.e., format, materials, symbols, patterns,

and layout) or as otherwise directed by the Project Manager.

GG. All plans, specifications, and other project related items are subject to review and

approval by MDOT.

HH. The Consultant may be asked to assist with the public outreach by providing information

that will be used at Public Information Meetings. This may include, but is not limited

to, providing CAD drawings, prints of developed plan sheets and attending meetings to

answer questions related to the project.


II. The Consultant will provide to MDOT a letter with each submittal required for this

project certifying that the Project QA/QC plan has been followed and completed. The

QA/QC reviews must be completed before submitting the package to MDOT.

JJ. Prepare and submit electronically (native format or Adobe PDF) any information,

calculations, studies, or drawings required by MDOT for acquiring any permit approvals

and related mitigation. MDOT will submit permit requests.

KK. The Consultant shall be responsible for assembling plan review submittal packages and

shall closely coordinate this work with MDOT, the MDOT ORC and other MDOT

design consultants.

LL. The consultant shall include DTMB, MDOT, MDOT ORC, and MDOT’s ATMS

software vendor, Parsons Corporation, in all communications regarding the ATMS and

ITS and SOM networks.

All work shall conform to AASHTO specifications, MDOT specifications, and MDOT design and

detailing practices. All submittals (excluding in progress submittals) to MDOT shall require

quality assurance review and meet the attached quality assurance document. The Consultant shall

maintain office records, submit monthly progress reports to the MDOT Project Manager, and

submit MDOT vouchers with their billings. The Consultant is advised that MDOT considers plans

30% complete upon approval of the base plans, 70% complete when the preliminary plans are

distributed, and 100% complete when final plans are submitted for review.

All submittals to MDOT shall be dated and identified by control section, job number including

phase, MDOT contract number, route and location. An electronic copy of each submittal will

uploaded to MDOT’s ProjectWise system.

A file containing project related correspondence, design, and any information resulting from research shall be submitted to MDOT with final deliverables.

DELIVERABLES:

The Consultant shall deliver all computer files associated with the project in their native format

(spreadsheets, CADD files, GEOPAK files, Roadway Designer Templates etc.) on DVD, and

upload all files to ProjectWise system, as directed by the MDOT Project Manager.

All CADD/GEOPAK files shall be created and identified with standard MDOT file names in

conformance with MDOT’s I-94 Document Control Plan. It is the Consultant’s responsibility to

obtain up to date MicroStation and GEOPAK seed/configuration files necessary to comply with

MDOT’s CADD standards which are published monthly to the MDOT website. Any

CADD/GEOPAK files that do not conform to MDOT standards will be returned to the Consultant

for correction at the Consultant’s expense.

The proposed signal plans will typically require a scale of 1”=30’ when plotted to 11” x 17”. Full

traffic signals must also include quadrant details at a 1”=10’ scale showing all utilities and

proposed facilities.


All plan sheets required for this project shall be completed by the Consultant. These include, but are not limited to:

• Title sheet

• Sidewalk ramp plans with pushbuttons (as required) including existing and proposed grades

• Right-of-way plans including: o Section end government corners o Consents to reconstruct sidewalk o Grading limits

• Survey plans, including, but not limited to: o Requested map scale: 1” = 30’ o Topo and ADA ramp survey o Property government corners o Property legal ROW determination o For utility and drainage: surface manifestations only o For terrain mapping: hard surface shots with defining ADA ramp description o For requested project deliverables:

▪ CADD/Electronic files meeting MDOT standards/WorkSpace ▪ Survey reports & deliverables electronic portfolio ▪ Contours. Contours interval = 0.50 feet ▪ 3D Microstation files

o Additional survey comments: Topographic survey includes: Intersection geometry from tangent to tangent and 200' beyond tangents; All visible utilities and all MISS DIG utility markings (note surveyor must call in MISS DIG at least 14 days prior to survey to ensure they are marked. Please inform us when MISS DIG utilities are marked). Right of way survey includes: Defining location of existing ROW lines; ROW information must be sufficient for acquisition of additional ROW if needed; Topographic limits must include all existing ADA ramps, all traffic signal equipment, and 20' behind ROW line; ROW survey to include staking and/or painting of ROW lines (Please notify us prior to staking/painting). ADA ramp survey includes: Elevations of back of curb and gutter (edge and flowline) every 3' along the radii from tangent to tangent (and 20 feet beyond any existing ramps); Any drainage (or other) structures in or adjacent to the curb and gutter must be mapped to facilitate ADA ramp design.

• Communications and radio interconnect plan (as required), showing location of antennas,

masters, repeaters, and remotes per the completed radio survey.

• Construction staging and maintaining pedestrian access plans including: o Temporary signal plans for road or bridge projects o Signal staging plans for road or bridge projects o Pedestrian detour plans (if typical pedestrian detour plan is insufficient) may be

included as 8 ½”x11” sheets within the maintaining traffic special provision or in the plans as 11”x17” sheets.

• Pavement marking plans


• Utility contact sheet listing the contact names and phone numbers for each utility having facilities within the project limits

• Note Sheet

• Witness and benchmark sheet(s)

• Soil boring log sheet(s)

• Project Specific Special Details

Proposal documents shall be submitted in their native format with standard naming conventions

as well as combined into one Adobe PDF file in the sequence specified by MDOT. To provide text

search capabilities the combined proposal shall be created byconverting native electronic files to

PDF. Scanning to PDF is discouraged except in instances where it is necessary to capture a legally

signed document or a hard copy version of a document is all that exists.

Plan sheets shall be printed to an Adobe PDF set in 11” x 17” format. For final Plan Turn-In, a

title sheet shall be printed, signed, sealed, and then scanned for inclusion with the Adobe PDF set.

The original title sheet shall be sent to the MDOT Project Manager.

At final Plan Turn-In, Reference Information Documents (RID) shall be delivered to MDOT with

standard naming conventions and content in conformance with MDOT’s I-94 Document Control

Plan. The RID files included will depend on the design survey and work type of the project. These

files range from CADD, existing terrain, proposed cross sections, 3D models and files generated

for Automated Machine Guidance (AMG) and automated inspection/stakeout activities.

SAPW shall be used to generate the txt and csv files necessary for import into the Trns*port bid

letting software. The SAPW files shall be transmitted electronically utilizing MDOT’s

ProjectWise system.

The project removal, construction, and profile sheets will require a scale of 1”=80’or as approved

by the MDOT Project Manager.

All plans, special provisions, estimates, and other project related items shall meet all MDOT

requirements and detailing practices (i.e., format, materials, symbols, patterns, and layout) or as

otherwise directed by the Project Manager. All plans, specifications, and other project related items

are subject to review and approval by MDOT and/or MDOT’s ORC.

MDOT PERMITS: The Consultant shall be responsible for obtaining up to date access permits and pertinent information for tasks in MDOT Right of Way (ROW). This information can be obtained through the MDOT Utilities/Permits Section, Real Estate Division at (517) 373-7680.


PROJECT SCHEDULE:

Achievement of the project milestones will require a concentrated effort by the Consultant. Timely

communications, receipt of information, development and submittal of deliverables will be critical

to the success of the project.

The overall goal of the project is for the Pre-Stage MOT Arterial ATDM system to be operational

prior to mainline I-94 construction, which is proposed to begin in 2021. Therefore, it is critical the

milestones provided below are met to ensure the system is operational before I-94 reconstruction

begins in 2021. The start date for the consultant services will be immediately upon notice to

proceed (NTP). The anticipated scheduled is provided below:

• I-94 Pre-Stage MOT Arterial ATDM Final Plans Submittal – October 2019

• I-94 Pre-Stage MOT Arterial ATDM Pre-Bid Meeting – January 2020

• I-94 Pre-Stage MOT Arterial ATDM Bid Letting – February 2020

• I-94 Pre-Stage MOT Arterial ATDM Burn-In Completion – January 2021

The Consultant shall provide at the kick off meeting a detailed schedule of target dates for each

step of the design.

The Consultant shall use the following events to prepare the proposed implementation schedule as

required in the Guidelines for the Preparation of Responses on Assigned Design Services

Contracts. These dates shall be used in preparing the Consultant’s Monthly Progress Reports.


PROJECT SCHEDULE:

The Consultant shall use the following events to prepare the proposed implementation schedule as

required in the Guidelines for the Preparation of Responses on Assigned Design Services Contracts.

These dates shall be used in preparing the Consultant’s Monthly Progress Reports.

MDOT

Preconstruction Tasks Consultant Checklist

Planisware Form Only

MDOT PRECONSTRUCTION TASKS

CONSULTANT CHECKLIST

Version 15 Updated

09-11-2017

For questions on specific tasks, refer to the Preconstruction Task Manual located on the MDOT Website. For assistance in accessing this manual, please contact: Dennis Kelley: (517) 373-4614 Please indicate with a check in the box next to each task number whether you believe that task will require consultant involvement on the job. Milestones (a specific event at a point in time) are italicized and underlined. See the Preconstruction Task Manual for more details. Scheduling assistance may be accomplished with estimated completion dates. While not part of Planisware, an Authorization Milestone and Post-Design Tasks have been included for your reference.

STUDY (EARLY PRELIMINARY ENGINEERING)

PRECONSTRUCTION TASK NUMBER AND DESCRIPTION DATE TO BE

COMPLETED BY

(mm/dd/yyyy)

CONSULTANT CONTRACT AUTHORIZATION/EXECUTION / /

YES NO

INFORMATION GATHERING/STUDIES

1115 Traffic Data Collection for Studies / /

1120 Prepare Traffic Analysis Report for Studies / /

1125 Traffic Capacity Analysis for Studies / /

1155 Request/Perform Safety Analysis for Studies / /

1300 Traffic Impact Study / /

1350 Determine Need for Interstate Access Change Request / /

1400 Feasibility Study / /

1500 Corridor Study / /

1555 Interstate Access Change Request / /

155M FHWA Approval of Interstate Access Change Request / /

1600 Access Management Study Plan / /

1700 Other Miscellaneous Studies / /

EPE SCOPING ANALYSIS

2100 Scope Verification and Initiation of EPE Activities / /

2115 Prepare Traffic Analysis Report for EPE/Design / /

2120 Traffic Data Collection for EPE/Design / /

2125 Traffic Capacity Analysis for EPE/Design / /

2130 Prepare Project Purpose and Need / /

213M Concurrence by Regulatory Agencies with the Purpose and Need / /

http://www.michigan.gov/mdot/0,1607,7-151-9625_21540_36037_54503---,00.html

http://www.michigan.gov/documents/mdot/mdot_task_manual_297105_7.pdf?20130430065833


2140 Develop and Review Illustrative Alternatives / /

2155 Request/Perform Safety Analysis for EPE/Design / /

2160 Prepare and Review EIS Scoping Document / /

216M Public Information Meeting / /

MDOT PRECONSTRUCTION TASKS CONSULTANT CHECKLIST STUDY (EARLY PRELIMINARY ENGINEERING) (cont’d)


COMPLETED BY

YES NO (mm/dd/yyyy)

EPE DRAFT ANALYSIS

2310 Conduct Technical SEE Studies / /

2311 Cultural Resources Survey / /

2312 Recreational Survey – Section 4(f)/6(f) / /

EPE DRAFT ANALYSIS (cont’d)

2313 Endangered Species Survey / /

2314 Wetland Assessment / /

2315 Wetland Mitigation / /

2316 Other Technical Reports / /

2321 Prepare for Aerial Photography / /

2322 Finish/Print Aerial Photography / /

2330 Collect EPE Geotechnical Data / /

2340 Develop and Review Practical Alternatives / /

233M Aerial Photography Flight / /

2360 Prepare and Review EA / /

236M Approval of EA by FHWA / /

2370 Prepare and Review Draft EIS / /

237M Approval of Draft EIS by FHWA / /

2380 Distribute EA / /

238M Public Hearing for EA / /

2390 Distribute DEIS / /

239M Public Hearing for DEIS / /

EPE FINAL ANALYSIS

2510 Determine and Review Recommended Alternative / /

250M Concurrence by Reg Agencies with Recom Alternatives / /

2525 Prepare and Review Engineering Report / /

2530 Prepare and Review Request for FONSI / /

252M Approval of FONSI by FHWA / /

2540 Prepare and Review FEIS / /

254M Approval of FEIS by FHWA / /

2550 Obtain ROD / /

255M ROD Issued by FHWA / /


2570 ITS Concept of Operations / /

CONTAMINATION INVESTIGATION

2810 Project Area Contamination Survey (PCS) / /

2820 Preliminary Site Investigation (PSI) for Contamination / /

MDOT PRECONSTRUCTION TASKS CONSULTANT CHECKLIST

PRELIMINARY ENGINEERING - DESIGN


COMPLETED BY

YES NO (mm/dd/yyyy)

DESIGN SCOPE VERIFICATION AND BASE PLAN PREPARATION

3130 Verify Design Scope of Work and Cost / /

3310 Prepare Aerial Topographic Mapping / /

3320 Conduct Photogrammetric Control Survey / /

3321 Set Aerial Photo Targets / /

3325 Geotechnical Structure Site Characterization / /

3330 Conduct Design Survey / /

3340 Conduct Structure Survey / /

3350 Conduct Hydraulics Survey / /

3360 Prepare Base Plans / /

311M Utility Notification / /

3365 Pre-Conceptual ITS Design and Meeting / /

3370 Prepare Structure Study / /

3375 Conduct Value Engineering Study / /

3380 Review Base Plans / /

3385 Preliminary Load Rating / /

332M Base Plan Review (Pre-GI Inspection) / /

3390 Develop the Maintaining Traffic Concepts / /

PRELIMINARY PLANS PREPARATION

3500 Develop Transportation Management Plan / /

3510 Perform Roadway Geotechnical Investigation / /

3520 Conduct Hydraulic/Hydrologic and Scour Analysis / /

3522 Conduct Drainage Study, Storm Sewer Design, and use Structural Best Management Practices

/ /

3530 Geotechnical Foundation Engineering Report / /

3535 Conduct Str. Review for Arch. & Aesthetic Improvements / /

3540 Develop the Maintaining Traffic Plan / /

3551 Prepare/Review Preliminary Traffic Signal Design Plan / /

3552 Develop Preliminary Pavement Marking Plan / /

3553 Develop Preliminary Non-Freeway Signing Plan / /

3554 Develop Preliminary Freeway Signing Plan / /

3555 Prepare/Review Preliminary Traffic Signal Operations / /

3570 Prepare Preliminary Structure Plans / /


3580 Develop Preliminary Plans / /

3585 Final ITS Concept Design and Meeting / /

3590 Review The Plans / /

352M THE Plan Review Meeting / /

3595 Conduct ITS Structure Foundation Investigation / /


PRELIMINARY ENGINEERING - DESIGN (cont’d)


COMPLETED BY

YES NO (mm/dd/yyyy)

UTILITIES

3610 Compile Utility Information / /

3615 Compile ITS Utility Information / /

3650 Coordinate RR Involvement for Grade Separations / /

3655 Coordinate RR Involvement for At-Grade Crossings / /

3660 Resolve Utility Issues / /

360M Utility Conflict Resolution Plan Distribution / /

361M Utility Meeting / /

3670 Develop Municipal Utility Plans / /

3672 Develop Special Drainage Structures Plans / /

3675 Develop Electrical Plans / /

3680 Preliminary ITS Communication Analysis / /

3690 Power Design (Power Drop in Field) / /

MITIGATION/PERMITS

3710 Develop Required Mitigation / /

3720 Assemble Environmental Permit Applications / /

3730 Obtain Environmental Permit / /

FINAL PLAN PREPARATION

3815 Geotechnical Structure Design Review / /

3821 Prepare/Review Final Traffic Signal Design Plan / /

3822 Complete Permanent Pavement Marking Plan / /

3823 Complete Non-Freeway Signing Plan / /

3824 Complete Freeway Signing Plan / /

3825 Prepare/Review Final Traffic Signal Operations / /

3830 Complete the Maintaining Traffic Plan / /

3840 Develop Final Plans and Specifications / /

380M Plan Completion / /

3850 Develop Structure Final Plans and Specifications / /

3870 Hold Omissions/Errors Check (OEC) Meeting / /

3875 Final Load Rating / /

387M Omissions/Errors Checks Meeting / /

389M Plan Turn-In / /


3880 CPM Quality Assurance Review / /

3890 Final ITS Communication Analysis / /


PRELIMINARY ENGINEERING – RIGHT OF WAY


COMPLETED BY

YES NO (mm/dd/yyyy)

EARLY RIGHT OF WAY WORK

4100 Real Estate Pre-Technical Work (combines 411M, 4120) / /

4150 Real Estate Technical Work (combines 4130, 4140) / /

413M Approved Marked Final ROW / /

ROW APPRAISAL

4350 Real Estate Appraisals (combines 4411, 4412, 4413, 4420) / /

ROW ACQUISITION

4450 Real Estate Acquisitions (combines 4430, 4710, 4720) / /

4510 Conduct Right Of Way Survey & Staking / /

442M ROW Certification / /


POST LETTING/AWARD TASKS (for reference only)


COMPLETED BY

YES NO (mm/dd/yyyy)

4810 Complete Acquisition Process / /

4820 Manage Excess Real Estate / /

4830 Provide Post-Certification Relocation Assistance / /

4910 Conduct ROW Monumentation / /

5010 Construction Phase Engineering and Assistance / /

5020 Prepare As-Built Drawings / /


CONSULTANT PAYMENT – Actual Cost Plus Fixed Fee

Compensation for this project shall be on an actual cost plus fixed fee basis. This basis of

payment typically includes an estimate of labor hours by classification or employee, hourly

labor rates, applied overhead, other direct costs, subconsultant costs, and applied fixed fee.

The fixed fee for profit allowed for this project is 11.0% of the cost of direct labor and

overhead.

All billings for services must be directed to the Department and follow the current guidelines.

Payment may be delayed or decreased if the instructions are not followed.

Payment to the Consultant for services rendered shall not exceed the maximum amount unless

an increase is approved in accordance with the contract with the Consultant. Typically,

billings must be submitted within 60 days after the completion of services for the current

billing. The final billing must be received within 60 days of the completion of services. Refer

to your contract for your specific contract terms.

Direct expenses, if applicable, will not be paid in excess of that allowed by the Department

for its own employees in accordance with the State of Michigan’s Standardized Travel

Regulations. Supporting documentation must be submitted with the billing for all eligible

expenses on the project in accordance with the Reimbursement Guidelines. The only hours

that will be considered allowable charges for this contract are those that are directly

attributable to the activities of this project.

The hours provided are only an estimate. The Consultant will be reimbursed a proportionate

share of the fixed fee based on the portion of the authorized total hours in which services have

been provided to the Department. Fixed fee on “as needed” projects is computed by taking

the percent of actual labor billed to labor hours authorized, then applying that percentage to

the total fixed fee authorized.

MDOT will reimburse the consultant for vehicle expenses and the costs of travel to and from

project sites in accordance with MDOT’s Travel and Vehicle Expense Reimbursement

Guidelines, dated May 1, 2013. The guidelines can be found at

http://www.michigan.gov/documents/mdot/Final_Travel_Guidelines_05-01-

13_420289_7.pdf?20130509082418

MDOT will pay overtime in accordance with MDOT’s Overtime Reimbursement Guidelines,

dated May 1, 2013. The guidelines can be found at

http://www.michigan.gov/documents/mdot/Final_Overtime_Guidelines_05-01-

13_420286_7.pdf?20130509081848

http://www.michigan.gov/documents/mdot/Final_Travel_Guidelines_05-01-13_420289_7.pdf?20130509082418

http://www.michigan.gov/documents/mdot/Final_Travel_Guidelines_05-01-13_420289_7.pdf?20130509082418

http://www.michigan.gov/documents/mdot/Final_Overtime_Guidelines_05-01-13_420286_7.pdf?20130509081848

http://www.michigan.gov/documents/mdot/Final_Overtime_Guidelines_05-01-13_420286_7.pdf?20130509081848


ATTACHMENT A

CONCEPTUAL LAYOUTS


ATTACHMENT B

SCOPE OF SERVICE

FOR

DESIGN SURVEYS Version: June 2016

TYPE OF SURVEY:

Surveying: Road Design (3330)

Surveying: Right of Way (4510)

GENERAL REQUIREMENTS:

1. Surveys must comply with all Michigan law relative to land surveying.

2. Surveys must be done under the direct supervision of a Professional Surveyor licensed to

practice in the State of Michigan.

3. The selected Survey Consultant must discuss the scope of this survey with an MDOT

Survey Consultant Project Manager or an MDOT Region Surveyor before submitting a

priced proposal.

4. The selected Survey Consultant must contact the Region or TSC Traffic and Safety

Engineer for work restrictions and traffic control requirements. Costs for traffic control

must be included in the priced proposal in order to be reimbursed as a direct cost.

5. A detailed Survey Work Plan must be included with the Priced Proposal. A spreadsheet

estimate of hours by specific survey task such as horizontal control, leveling, mapping,

alignment determination, etc., must be included in the Priced Proposal.

6. It is the responsibility of the Survey Consultant to safeguard all corners of the United States

Public Land Survey System, published Geodetic Control and any other Property

Controlling corners that may be in danger of being destroyed by the proposed construction

project.

7. Surveys must meet all requirements of the MDOT Design Surveys Standards of Practice

(link: http://mdotwiki.state.mi.us/design/index.php/Chapter_1_-

_Survey_Manual_Introduction). Please contact the MDOT Design Survey Support Unit

to clarify any specific questions regarding these standards.

8. Survey Consultants must obtain all necessary permits required to perform this survey on

any public and/or private property, including an up-to-date permit from the MDOT Utilities

Coordination and Permits Section.

9. Prior to performing the survey, the Survey Consultant must contact all landowners upon

whose lands they will enter in accordance with the MDOT Design Surveys Standards of

Practice. A template letter can be found here:

http://mdotwiki.state.mi.us/design/index.php/File:EXAMPLE_Right_of_Entry.pdf

http://mdotwiki.state.mi.us/design/index.php/Chapter_1_-_Survey_Manual_Introduction

http://mdotwiki.state.mi.us/design/index.php/Chapter_1_-_Survey_Manual_Introduction

http://mdotwiki.state.mi.us/design/index.php/File:EXAMPLE_Right_of_Entry.pdf


10. The Survey Consultant must contact any and all Railroads prior to commencing field

survey on railroad property. The cost for any permit, flaggers and/or training that is

required by the Railroad will be considered as a direct cost, but only if included in the

Survey Consultant’s priced proposal.

11. The Survey Consultant must adhere to all applicable OSHA and MIOSHA safety standards,

including the appropriate traffic signs for the activities and conditions for this job.

12. The MDOT Project Manager is the official contact for the Survey Consultant. The Survey

Consultant must send a copy of all project correspondence to the MDOT Project Manager.

The MDOT Project Manager shall be made aware of all communications regarding this

project. Any survey related questions regarding this project should be directed to an MDOT

Survey Consultant Project Manager or MDOT Region Surveyor. The MDOT Project

Manager must be copied on any and all correspondence.

SURVEY PROJECT LIMITS:

If specific survey limits are not included, then the Survey Consultant must develop the survey

limits based on the needs of the design team. A description of survey limits detailing length, width

and cross roads must be included in the Survey Work Plan.

RESEARCH:

Survey Consultants are responsible for a comprehensive and conscientious research of all records,

including MDOT records, essential for the completion of this project. The MDOT Design Survey

Support Unit is available to assist in researching MDOT records.

CONTROL:

If not specified in this scope, Primary and Intermediate Horizontal Control Points and Benchmarks

established for this project must meet the requirements specified in Chapter 3 of the MDOT Design

Surveys Standards of Practice.

The Horizontal and Vertical datums and coordinate system must be clearly stated in the Survey

Work Plan and subsequent submittals. For acceptable datums and coordinate systems refer to

Chapter 3 of the MDOT Design Surveys Standards of Practice.

ALIGNMENT & ROW:

If not defined in this scope, the use of either a Legal or Non-legal Alignment and ROW must be

determined from the needs of the design team. If it is determined that MDOT will need to acquire

additional ROW with partial takes, then the Legal Alignment and ROW must be determined. If it

is determined that there will be partial takes, the Survey Consultant may need to prepare a Certified

Survey, refer to Chapter 4 Section 6: Certified Surveys for Real Estate Acquisition for

requirements.


MAPPING:

Mapping shall include the objects and features as needed to meet the requirements of the proposed

design. The Survey Consultant's Work plan shall clearly identify mapping items that will be

included in the project.

The following should be considered when determining the mapping needs for the project:

• Roadway improvements, curbs, sidewalks, signs, guardrail, light poles

• Intersection signalization equipment

• Building structures and improvements on property adjacent to project

• Drainage appurtenances including ditches, culverts, structures

• Surface manifestations of utilities and connectivity

• Terrain surface mapping

• Trees and brush classification

• Bridge structure elements, measurements, elevations, and underclearance dimensions

• Hydraulics Survey of watercourses

• Use of Static Terrestrial Laser Scanning(STLS)

• Use of Mobile Terrestrial LiDAR Survey(MTL)

• Use of Photogrammetric Mapping

TRAFFIC & SAFETY:

The Selected Survey Consultant, and the Selected Survey Consultant only, is advised to discuss

Traffic Control scenarios with the local MDOT TSC Traffic and Safety Engineer prior to

submitting a priced proposal. Traffic Control costs not included in the priced proposal will not be

paid by MDOT.

The Survey Consultant must submit an advanced notice 5-21 days prior to beginning any work

activity through the MDOT Construction Permit System (CPS) (http://www.michigan.gov/mdot/0,4616,7-151-9625_72410---,00.html).

The Survey Consultant must adhere to all work restrictions and traffic control requirements

detailed in the MDOT Advanced Notice Permit.

The Survey Consultant must have a vehicle with markings/logo that identifies the company within

sight distance of survey activity and must have a 360 degree flashing strobe light on the top of the

vehicle whenever they are working on or near the road.

Traffic control on city streets and county roads is under the jurisdiction of the local authorities

where the project is located.

http://www.michigan.gov/mdot/0,4616,7-151-9625_72410---,00.html


COORDINATION WITH OTHER CONTRACTS IN THE VICINITY:

The Survey Consultant shall coordinate operations with contractors performing work on other

projects within or adjacent to the Construction Influence Area (CIA).

MDOT maintenance crews and/or Contract Maintenance Agencies may perform maintenance

work within or adjacent to the CIA. The Maintenance Division of MDOT and/or Contract

Maintenance Agency will coordinate their operations with the MDOT Project Manager or

Designate to minimize the interference to the Survey Consultant.

The Survey Consultant must contact the Operations Engineer at the local MDOT TSC for

information regarding project coordination.

Other contracts or maintenance operations may occur during the life of the project. Contractors

and other consultants involved with construction projects have similar requirements of cooperation

and coordination of work as part of their projects as referenced in Article 104.08 of the 2012

Standard Specifications for Construction (http://mdotcf.state.mi.us/public/specbook/2012/).

Survey Consultants shall conduct their work with similar coordination efforts. The Survey

Consultant will not be allowed claims for extra compensation or extensions of deadlines due to

delays or failures of others to complete scheduled work.

POST SURVEY CLEAN-UP:

Once the survey is complete, all stakes must be removed from the MDOT median and ROW to aid

the maintenance crews and adjacent property owners. All benchmarks and control points and their

witnesses must remain in place.

DELIVERABLES:

The MDOT Survey QA/QC Checklist details the files that are to be submitted to MDOT (link:

http://mdotwiki.state.mi.us/design/index.php/File:MDOT_Survey_Project_Checklist_2016.xlsm)

. This document shall be signed and certified by the Professional Surveyor responsible for the

project QA/QC. Failure to use and include this document may result in the immediate return

of the project portfolio for completion.

Files submitted to MDOT may vary by project type and scope, the following files must always be

submitted to MDOT unless explicitly omitted in writing by the following MDOT personnel:

MDOT Region Surveyor, MDOT Survey Consultant Manager or MDOT Supervising Land

Surveyor:

• Survey Portfolio PDF (XXXXXX_Survey_20YY-MM-DD.pdf)

• Survey Information Sheet (S-XXXXXX_Survey_Info_Sheet_20YY-MM-DD.doc)

• Alignment and ROW CAD file (S-XXXXXX_Align_ROW_20YY-MM-DD.dgn)

• 3D project map (S-XXXXXX_Survey_3D_20YY-MM-DD.dgn)

http://mdotcf.state.mi.us/public/specbook/2012/

http://mdotwiki.state.mi.us/design/index.php/File:MDOT_Survey_Project_Checklist_2016.xlsm


• When Mobile Terrestrial LiDAR (MTL) or Static Terrestrial Laser Scanning (STLS)

techniques are used, three (3) copies of the entire point cloud must be delivered to the

MDOT Survey Support Unit on media with appropriate storage capacity to contain all the

data on one device.

• When Photogrammetric Mapping techniques are used, three (3) copies of the raw digital

imagery, ortho-imagery and photogrammetrically extracted points cloud data must be

delivered to the MDOT Survey Support Unit on media with appropriate storage capacity

to contain all the data on one device.

All submitted files must be scanned and/or converted to one PDF format file. A Table of Contents

in PDF format is required that has all PDF files bookmarked/linked so each place in the PDF

archive can be accessed with a single click. Items required to be included in the Survey Portfolio

PDF can be found in the QA/QC Checklist. Specified format files such as Microsoft Word and

MicroStation GEOPAK must have separate access in native format outside of the PDF file.

At the completion of this survey for this project, legible copies of all field survey notes, all

electronic data, and all research records obtained for this project will be considered the property

of MDOT. Please include MDOT’s Form 222(5/01) entitled “SURVEY NOTES: RECEIPT AND

TRANSMITTAL” for all transmittals. A copy of this transmittal form must be sent to the MDOT

Project Manager for Design and the MDOT Supervising Land Surveyor.

Electronic submittal only. Survey deliverables must be submitted using ProjectWise. For file

naming conventions and upload locations, refer to Chapter 10 of the MDOT Design Surveys

Standards of Practice.

Acceptance of this survey by the MDOT Project Manager and/or the MDOT Supervising

Land Surveyor does not relieve the Survey Consultant of any liability for the content of the

survey.


ATTACHMENT C

SCOPE OF SERVICE

FOR

SUBSURFACE UTILITY ENGINEERING (SUE)

DEFINITIONS:

SUE - A branch of engineering practice that involves managing certain risks associated with utility

mapping at appropriate quality levels, utility coordination, utility relocation design and

coordination, utility condition assessment, communication of utility data to concerned parties,

utility relocation cost estimates, implementation of utility accommodation policies, and utility

design. (ASCE Standard 38-02)

Utility Quality Level - A professional opinion of the quality and reliability of utility information.

Such reliability is determined by the means and methods of the professional. Each of the four

existing utility data quality levels is established by different methods of data collection and

interpretation. (ASCE Standard 38-02)

ASCE Standard 38-02, “Standard Guideline for the Collection and Depiction of Existing

Subsurface Utility Data” has been used as a guideline for the development of this Scope of

Services. Depending on the project, the Consultant may be asked to provide some or all the work

identified in utility quality levels A through D.

UTILITY QUALITY LEVEL D - Information derived from existing records or oral

recollections.

MDOT shall -

• Provide a preliminary list of utilities, with contact information, that may have facilities

located within the project limits. This list may not be 100% accurate and/or complete.

• Provide assistance, if necessary, in contacting utilities to obtain facility records.

• Provide Consultant with utility responses and facility records if utility information

solicitation has been performed.

• Organize and host a kick-off meeting including Consultant, MDOT and utilities prior to

Consultant beginning SUE services.

Consultant shall –

• Take appropriate steps to identify all known and unknown utility facilities within the

project limits. Some sources of information may include utility owners, visual site

inspection, internet search, Public Service Commission, County Clerk’s office, Miss Dig

Design Ticket, etc.


• Solicit utility information as outlined in Chapter 14 of the MDOT Road Design Manual,

section 14.16 (Request for Utility Information), if not already completed by MDOT.

• Attend and participate in kick-off meeting with MDOT and utilities. Consultant is expected

to provide an explanation of SUE services and what each participant’s role is in the SUE

process.

UTILITY QUALITY LEVEL C - Information obtained by surveying and plotting visible above-

ground utility features and by using professional judgment in correlating this information to utility

quality level D information.

Consultant shall -

• Complete utility quality level D, as necessary, in order to complete utility quality level C.

• Obtain all necessary permission or permits from MDOT, county, municipality, or other

entity, which allow the Consultant to work within the project limits.

• Survey visible above-ground utility facilities and correlate this information with existing

utility records.

UTILITY QUALITY LEVEL B - Information obtained through the application of appropriate

surface geophysical methods to determine the existence and approximate horizontal position of

subsurface utilities. Utility quality level B data should be reproducible by surface geophysics at

any point of their depiction. This underground information is surveyed to plus or minus one foot

accuracy and reproduced onto plan documents.

MDOT shall –

• Provide survey control for the purposes of tying the designated utilities to the State Plane

Coordinate System, and vertical system being North American Vertical Datum of 1988

(NAVD88).

• MDOT will also furnish existing highway plans showing topography, horizontal

alignments, etc. and/or design mapping using current MDOT Workspace, if available.


• Complete utility quality levels C and D, as necessary, in order to complete utility quality

level B.

• Provide materials, equipment and personnel necessary for traffic control as directed by the

appropriate MDOT Transportation Service Center (TSC) and the MDOT Workzone

Mobility Policy. Consultant may be required to work off peak hours. Consultant shall not

work on weekends, national holidays, state holidays, or days preceding said holidays

without written permission from the TSC.


• Provide materials, equipment and personnel, including surveying capability, to designate,

mark, and record, the horizontal location of all existing underground utilities and major

laterals. Storm sewers are not to be designated unless specifically required by MDOT.

Typically, horizontal designating of underground utilities shall be accurate to plus or minus

one foot.

• Prepare CADD files containing horizontal utility depictions using the conventions

indicated in the MDOT Road Design Manual.

UTILITY QUALITY LEVEL A - Precise horizontal and vertical location of utilities obtained

by the actual exposure (or verification of previously exposed and surveyed utilities) and

subsequent measurement of subsurface utilities, usually at a specific point. Minimally intrusive

excavation equipment is used to reduce the potential for utility damage. Precise horizontal and

vertical locations, as well as other utility attributes, are shown on plan documents. Accuracy is

typically set to 0.05 decimal feet (approximately 5/8”) vertical and to applicable horizontal survey

and mapping accuracy as defined or expected by the Project Manager.

MDOT shall –

• Furnish preliminary highway plans showing areas requiring test holes.


• Complete utility quality levels B, C, and D, as necessary, in order to complete utility quality level A.

• Comply with State law requirements prior to performing excavation activities.

• Coordinate with the utilities as required.

• Excavate test holes in a manner such as vacuum excavation, hand digging, etc. that prevents

damage to utility wrappings, coatings, or other protective coverings.

• Neatly cut and remove existing pavement, with cut area not to exceed 225 square inches,

using a method enabling vertical and horizontal utility exploration.

• Be responsible for any damage to the utility during excavation.

• Backfill and compact test holes with approved material.

• Provide a permanent pavement restoration for test holes performed through the roadway

pavement. If the test hole is performed in an area other than the roadway pavement, the

area disturbed shall be restored to equal or better than the condition before excavation.

• Tie all vertical elevations to a minimum of two checked benchmarks. The accuracy of these

benchmark checks shall be in accordance with surveying practices that ensure vertical

surveying of underground utilities is accurate to 0.05 decimal feet.

DELIVERABLES - The final deliverables shall be sealed by a licensed professional civil engineer

registered in the State of Michigan. The Consultant is responsible for the accuracy of all

information presented to MDOT. Deliverables shall be sent to the MDOT Project Manager.


• CADD files containing horizontal utility depictions shall be submitted to MDOT on

CD/DVD in CADD format utilizing MDOT’s current version of MicroStation and MDOT

Workspace.

• For all test holes performed, the following information shall be submitted to MDOT on

CD/DVD in CADD format utilizing MDOT’s current version of MicroStation and MDOT

Workspace:

• Elevation of top of utility tied to project vertical datum

• Elevation of existing grade over utility at the test hole

• Horizontal location referenced to project coordinate datum

• Outside diameter of pipe or width of duct banks and configuration of non-

encased multi-conduit systems

• Size, type and owner of utility facility

• Utility structure material composition and condition, when possible

Michigan Department CHECKLIST TO DESIGNATE AREAS OF … · 2018-10-03 · michigan department of...

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