METROPOLITAN UTILITIES DISTRICT Committee Meetingsrecommendation would diminish the risk in the...

METROPOLITAN UTILITIES DISTRICT

Committee Meetings

8:15 a.m. July 3, 2018 AGENDA

1. Safety Briefing 2. Roll Call 3. Open Meetings Act Notice

Construction and Operations – Frost, Cavanaugh, Friend, 1. Capital Expenditures [Ron Reisner, SVP – Chief Operations Officer] – Tab 5 2. Acceptance of Contracts and Payment of Final Estimates [Ron Reisner, SVP – Chief

Operations Officer] – Tab 6 3. Bids on Materials and Contracts [Jon Zellars, Director of Purchasing ] – Tab 7

Services and Extensions – Howard. Friend, Begley 1. Main Extensions [Ron Reisner, SVP – Chief Operations Officer] – Tab 9

Personnel Committee – Begley, Frost, Friend 1. Promotional Increases and Ratifications [Bonnie Savine, VP - Human Resources] -

Tab 10 2. Selection of Senior Vice President, Chief Information Officer [Bonnie Savine, VP -

Human Resources] - Tab 11


Regular Meeting

9:00 a.m. July 3, 2018

AGENDA

1. Roll Call 2. Open Meetings Act Notice 3. Pledge of Allegiance 4. Approval of Minutes for June 6, 2018 Committee Meetings and Regular

Board Meeting

CONSTRUCTION & OPERATIONS

5. 6. 7. 8.

Capital Expenditures Acceptance of Contracts and Payment of Final Estimates Bids on Materials and Contracts Notice of Purchases

SERVICES &

EXTENSIONS 9. Main Extensions

PERSONNEL 10.

11. Promotional Increases and Ratifications Selection of Senior Vice President, Chief Information Officer

BOARD 12. Other Matters of District Business for Discussion


Minutes of Committee Meetings

June 6, 2018

Vice President of Safety and Security Steve Ausdemore provided a briefing regarding the District's safety and security protocol for all individuals in attendance at the Committee Meetings and Board Meeting in the event of an evacuation of the building.

Roll Call

Chairman Friend called the Committee Meetings to order at 8:15a.m. On a roll call vote, the following members were present:

Mike McGowan Gwen Howard

Tim Cavanaugh Jim Begley Tom Dowd Dave Friend Jack Frost

Mark Doyle, Secretary and President

Also present were various members of the staff, representatives from IBEW #1521 and other members of the public.

Open Meetings Act Notice

Chairman Friend advised those in attendance that a copy of the Open Meetings Act was posted in the rear of the Board Room.

Chairman Friend reminded those in attendance that the Committee Meetings were being Jivestreamed.

Recognition of Partnership 4 Kids Mentors

President Doyle recognized 21 District employees who volunteer their time through Partnership 4 Kids to serve as mentors to children in the Omaha area. He introduced Deb Denbeck, Joanne Poppleton and Deb Shawn from Partnership 4 Kids. Ms. Denbeck gave an update on the program and presented the Star Mentor Advocate of the Year Award to the District.

Accounts, Expenditures. Finance & Rates - McGowan. Begley. Dowd

Senior Vice President, Chief Financial Officer Deb Schneider discussed the Renewal of the District's Unsecured Line of Credit as outlined in the June 4, 2018, Jetter to the Committee from Vice President of Accounting Joe Schaffart. Ms. Schneider stated that this is a $30 million line of credit for a three-year term and she discussed how having the line of credit positively affects the District's bond rating.

Committee Meetings & Regular Board Meeting June 6, 2018

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Ms. Schneider also discussed the Gas System Revenue Bonds Series 2018 Update. The current preliminary offering statement is almost final and June 13th is the targeted date to take the bonds to market. Bill Henderson, Managing Director of Piper Jaffray, gave un update to the Board. Mr. Henderson stated Moody's confirmed the gas system's rating at AA2 and commended the District on its inflection on strong financial management. After the sale is complete, Mr. Henderson will supply the Board with a very extensive update on results of the sale.

Insurance and Pensions - Howard. McGowan. Begley

Mr. Schaffart discussed the District's Insurance Renewal as outlined in his letter to the Committee dated May 25, 2018. He explained the process and the various coverages that the District has coupled with the related premiums and fees.

Mr. Schaffart then discussed the Revision to Investment Policy Statements for Pension Trust and Other Post-Employment Benefits (OPEB) Trust as outlined in his letter to the Committee dated May 25, 2018. He stated that Vanguard, the District's investment consulting firm, recommends changing just the equity portion of both portfolios to shift to more non-US equity. The Pension and OPEB have slightly different asset allocation relative to the equity portion. The recommendation would diminish the risk in the portfolio.

Construction and Operations - Frost. Cavanaugh, Friend

Senior Vice President of Operations Ron Reisner reviewed the proposed Capital Expenditures as outlined in his letter to the Committee dated May 18, 2018.

Mr. Reisner reviewed the proposed Acceptance of Contracts and Payment of Final Estimates letter to the Committee dated May 21, 2018.

Director of Purchasing Jon Zellars reviewed the proposed Bids on Materials and Contracts as outlined in his letter to the Committee dated May 25, 2018.

Services and Extensions - Howard. Friend. Begley

Mr. Reisner reviewed his letter to the Committee dated May 18, 2018, regarding proposed Main Extensions. Mr. Reisner briefly discussed the main extension regarding providing gas service to Mount Michael School.

Judiciary and Legislative - Dowd. Cavanaugh, Howard

Senior Vice President, General Counsel Mark Mendenhall discussed the Proposed Sale of Surplus Property as outlined in his letter to the Committee dated May 29, 2018. Mr. Mendenhall stated that the District is in negotiations with the Papio-Missouri River Natural Resources District to purchase approximately 152 acres near the Missouri River. The terms of the purchase agreement will be based upon an appraisal that has already been completed and he envisions the agreement to be entered into between the parties by the end of June.


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Personnel- Beglev. Frost. Friend

Vice President of Human Resources Bonnie Savine reviewed her letter to the Committee dated May 25, 2018, regarding District Employee Promotions and New Hire Ratifications.

Ms. Savine then reviewed her letter regarding Senior Vice President, Safety, Security and Field Operations as outlined in her letter to the Committee dated May 29, 2018.

Chairman Friend asked Board Members if they had any comments to share. There were none. He asked whether any members of the public wished to share their comments. There were none. Mr. Friend then announced the Committee Meetings had concluded and the regular Board Meeting would begin in 10 minutes at 9:25 a.m.

MED/sms

Secretary and President


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Minutes of Regular Board Meeting

June 6, 2018

The Board of Directors of the Metropolitan Utilities District of Omaha met in the Board Room of the Headquarters Building at 1723 Harney Street in regular session at 9:25 a.m. on June 6, 2018.

Advance notice of the meeting was posted on the first floor of the Headquarters Building from May 2, 2018 to June 6, 2018. Notice of the meeting was published in the Omaha WorldHerald on Sunday, May 27, 2018. The agenda of the meeting was available for public inspection at the office of the Secretary and President and delivered to Board Members on May 29, 2018. The agendas and accompanying Board documents were posted to the M.U.D. website on May 29,2018.

AGENDA N0.1 ROLLCALL

Chairman Friend called the meeting to order at 9:25 a.m. On a roll call vote, the following members were present:

Mike McGowan Gwen Howard

Tim Cavanaugh Jim Begley Tom Dowd Dave Friend Jack Frost

Mark Doyle, Secretary and President

Also present were various members of the staff, representatives from IBEW #1521 and other members of the public.

AGENDA NO.2 OPEN MEETINGS ACT NOTICE

Chairman Friend advised those in attendance that a copy of the Open Meetings Act was posted in the rear of the Board Room.

Chairman Friend reminded those in attendance that the regular Board Meeting was being livestreamed.

AGENDA NO.3 PLEDGE OF ALLEGIANCE

Chairman Friend invited those who wished to participate, to stand and recite the Pledge of Allegiance.


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AGENDA N0.4 APPROVAL OF MINUTES FOR PUBLIC HEARING, COMMITTEE MEETINGS AND REGULAR BOARD MEETING FOR MAY 2. 2018

Mr. Cavanaugh moved to approve the minutes for the Public Hearing, Committee Meetings and Regular Board Meeting for May 2, 2018, which was seconded by Mr. Begley and carried on a roll call vote.

Voting Yes: McGowan, Howard, Cavanaugh, Begley, Dowd, Friend, Frost Voting No: None

MINUTES FILE DOCUMENT NO. 137766

AGENDA NO.5 RENEWAL OF UNSECURED LINE OF CREDIT

Mr. McGowan moved to approve the Renewal of Unsecured Line of Credit as outlined in Mr. Schaffart's letter to the Committee dated March 27, 2018. The motion was seconded by Mr. Cavanaugh and carried on a roll call vote.


AGENDA NO.7 INSURANCE RENEWAL


Ms. Howard moved to approve the Insurance Renewal as outlined in Mr. Schaffart's letter to the Committee dated May 25, 2018. The motion was seconded by Mr. Begley and carried on a roll call vote.



AGENDA NO.8 REVISION TO INVESTMENT POLICY STATEMENTS FOR PENSION TRUST AND OTHER POST -EMPLOYMENT BENEFITS (OPEB) TRUST

Ms. Howard moved to approve the Revision to Investment Policy Statements for Pension Trust and Other Post-Employment Benefits (OPEB) Trust as outlined in Mr. Schaffart's letter to the Committee dated May 25, 2018. The motion was seconded by Mr. Frost and carried on a roll call vote.



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AGENDA NO.9 CAPITAL EXPENDITURES

Mr. Frost moved to approve the Capital Expenditures as outlined in Mr. Reisner's letter to the Committee dated May 18, 2018, which was seconded by Mr. McGowan and carried on a roll call vote.



AGENDA N0.10 ACCEPTANCE OF CONTRACTS AND PAYMENT OF FINAL ESTIMATES

Mr. Frost moved to approve the Acceptance of Contracts and Payment of Final Estimates as outlined in Mr. Reisner's letter to the Committee dated May 21, 2018, which was seconded by Mr. Cavanaugh and carried on a roll call vote.



AGENDA N0.11 BIDS ON MATERIALS AND CONTRACTS

Mr. Frost moved to approve Management's recommendations with regard to Bids for Materials and Contracts as described in Mr. Zellars' letter to the Committee dated May 25, 2018. The motion was seconded by Mr. Begley and carried on a roll call vote.


AGENDA NO. 12 MAIN EXTENSIONS


Ms. Howard moved to approve the proposed Main Extensions as outlined in the letter from Mr. Reisner dated May 18, 2018, which was seconded by Mr. McGowan and carried on a roll call vote.




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AGENDA N0.13 PROPOSED SALE OF SURPLUS PROPERTY

Mr. Dowd moved to approve the Proposed Sale of Surplus Property as outlined in Mr. Mendenhall's letter to the Committee dated May 29, 2018, which was seconded by Mr. Cavanaugh and carried on a roll call vote.



AGENDA NO. 14 PROMOTIONAL INCREASES AND RATIFICATIONS

Mr. Begley moved to approve the proposed Promotional Increases and Ratifications letter from Ms. Savine dated May 25, 2018, with the exception of the Plant Foreman position, which is to be held over. The motion was seconded by Ms. Howard and carried on a roll call vote.

Voting Yes: Howard, Cavanaugh, Begley, Dowd, Friend, Frost Voting No: McGowan


AGENDA NO. 15 SENIOR VICE PRESIDENT, SAFETY. SECURITY AND FIELD OPERATIONS

Mr. Begley moved to approve the proposed Senior Vice President, Safety, Security and Field Operations letter from Ms. Savine dated May 29, 2018. The motion was seconded by Mr. Cavanaugh and carried on a roll call vote.



AGENDA NO. 16 OTHER MATTERS OF DISTRICT BUSINESS FOR DISCUSSION

Chairman Friend asked Board Members if they had any further comments they would like to make. There were none. Chairman Friend then asked if any members of the public had any comments to make. There were none.

AGENDA NO. 17 REAL ESTATE MATTERS (CLOSED SESSION)

At. 9:39 a.m. Mr. Friend moved to go into Closed Session for the discussion of Real Estate Matters, which was seconded by Mr. Frost and carried on a roll call vote.


Page 7 of 8



Mr. Cavanaugh left the Closed Session meeting at 10:15 a.m.

At 10:25 p.m., Mr. Frost moved to return to Open Session which was seconded by Mr. Frost and carried on a roll call vote.

Voting Yes: McGowan, Howard, Begley, Dowd, Friend, Frost Voting No: None


Mr. Frost moved to adjourn the meeting which was seconded by Mr. McGowan and carried on a roll call vote.

Voting Yes: McGowan, Howard, Begley, Dowd, Friend, Frost Voting No: None

The meeting was adjourned at 10:26 a.m.

MED/sms



Page 8 of 8

METROPOLITAN UTILITIES DISTRICT lnter-Depsttment Communication

June 18, 2018

Subject: CAPITAL EXPENDITURES

To: Committee on Construction and Operations cc: all Board Members, Doyle, Mendenhall, Schneider, Ausdemore and all

Vice Presidents

From: Ron K. Reisner, Senior Vice President, Chief Operations Officer

The following items will be on the July 3, 2018, Committee Agenda for consideration and the July 3, 2018, Board Agenda for approval:

SYSTEM IMPROVEMENTS

1. 100054001000 and 100068000981 - $77,000 -Abandon 2,710 feet of gas main and install1,730 feet of gas main in Skyline Drive, 210th Street to Cumberland Drive. This work is required to eliminate conflicts with proposed grading being done as part of a City of Omaha project. This work is partially reimbursable as the existing gas main is in easement. Management is recommending providing the City of Omaha a firm cost of $13,000 for a portion of this work. Four residential gas services will be replaced at an estimated cost of $12,000.

2. 100053001318 and associated job numbers - $2,850,000 - Abandon 5,975 feet of various size water main and install6,710 feet of various size water main, 156th and Biondo Streets. This work is required to eliminate conflicts with proposed work on a City of Omaha project. In conjunction with this City project, the District will replace the existing 12-inch distribution water main with a 24-inch transmission main. The upsizing of this main is a vital component to improving future Zone 3 pressures and reliability. The water main work will be joint-contracted with the City of Omaha with construction to begin the spring of 2019. Joint contracting will avoid additional District costs associated with paving removals and replacement, barricading and traffic control, erosion controls and permitting, and landscaping and surface restoration. Joint contracting will also significantly reduce traffic disruption and overall project duration. The majority of this work is not reimbursable as the mains are in public right-of-way. Relocation of 1,500 feet of 12-inch water main and one hydrant is reimbursable from the City as the main and hydrant are within M.U.D. easements. The estimated reimbursement is $480,000. Approval for associated gas relocation work will be requested at a later date.

BUILDINGS, PLANTS AND EQUIPMENT

1. 100083001072 - $65,500 - Replace roof at 132"d Street Pump Station. The roof is approximately 2,700 square feet and will be replaced with a polyvinyl chloride (PVC) system. The roof was last replaced in 1989 and has begun to show signs of deterioration.

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2. 100071000679 - $367,000 - SUPPLEMENTAL - Professional services for annual wetlands and pond monitoring in and around the Platte West wellfield, and groundwater modeling of the Platte West and Platte South wellfields for 2018-2019. This request includes services necessary to provide the required annual wetlands and pond monitoring, and groundwater modeling analyses for the remainder of 2018 through March 2019. This work is required in the Platte West U.S. Army Corps of Engineers (USACE) Section 404 Permit. The requested services will also include investigation and additional initiatives to summarize the monitoring conducted to date, evaluating and determining how effective that monitoring has been in regards to the data and information needed, and determining whether conditions have taken place that could lead to changes in the monitoring protocols. Additional services will include groundwater modeling that will analyze the impacts to the Platte West and Platte South wellfields in the event of an extended drought. Management is recommending that approval of this expenditure will also authorize the President to extend the existing professional services agreement with Burns and McDonald for the required work. The District has utilized the services of Burns and McDonald for this USACE 404 permit related work since 2003.

SYSTEM STUDY

1. 100085000641 - $116,500- Professional Engineering Services- Study of a water main interconnection with the Lincoln Water System. The requested engineering study and evaluation will include system modeling, evaluation of connection points, conceptual design and an opinion of probable costs of a possible interconnection with the Lincoln Water System (LWS). The study will also include a financial evaluation to identify ownership and payback scenarios. It is intended to have the engineering consultant's fees separately invoiced and evenly divided between the LWS and the District. Management is recommending that with approval of this expenditure, the President be authorized to enter into a professional services agreement with HDR Engineering for the required evaluation, study and report.

Approved:

K. Reis er Senior Vice President, Chief Operations Officer (402) 504-7110

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METROPOLITAN UTILITIES DISTRICT Inter-Department Communication

June 21,2018

Subject: ACCEPTANCE OF CONTRACTS AND PAYMENT OF FINAL ESTIMATES

To: Committee on Construction and Operations cc: all Board Members, Doyle, Mendenhall, Schneider, Ausdemore and all Vice

Presidents


Work has been satisfactorily completed on the following contracts and final payments are recommended:

Contract Board Amounts

Approval Date *Unit Price Bid Actual Final

a. Est. 1 -FER-PAL Construction USA, 100093001243, Structural lining of existing steel water main May 3, 2018 $112,530.00 $112,530.00 $112,530.00 under Hwy. 75 and 1-480 interchange.

Comments: All work has been completed by the contractor, is acceptable and in compliance with the scope of work.

Contract Board Amounts Approval Date *Unit Price Bid Actual Final

b.Est. 2 - FER-PAL Construction USA, 100093001229, Structurally line 400 feet of 24-inch water January 26, 2018 $173,126.00 $168,126.00 $8,406.30 main in Dahlman Ave. between "D" and "F" Sts.

Comments: There was a reduction in unit quantities of $5,000.00.



c. Est. 2- Cedar Construction Co., 100055001238, Install water February 7, 2018 $97,408.00 $94,742.60 $8,971.76 mains in Antler View, 192"d St. and W. Maple Rd.

Comments: There was a reduction in unit quantities of $4,136.40 and an increase of $1,471.00 for erosion control matting, seeding and additional work to install a backing block due to poor soil conditions.

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Contract Board Amounts Approval Date *Unit Price Bid Actual Final

d. Est. 2 "Cedar Construction, 100055001189, Install water

May 3, 2017 $350,116.50 $354,086.00 $50,685.45 mains in Highland Hills 2, 168th St. and HWS Cleveland Blvd.

Comments: There was an increase in unit quantities of $1,494.50 and an increase of $2,475.00 to replace sod.



e. Est. 3 " Kersten Construction, 1 00055001200, Install water May 3, 2017 $203,868.00 $198,829.20 $40,558.25 mains in River Oaks Section Ill, 184th and Blackwalnut Sts.




f. Est. 2 M Hawkins Construction, 100055001232, Install water October 4, 2017 $209,105.50 $202,366.72 $35,240.97 mains in Kozol's Ponca Business Park, Hwy. 75 and Rainwood Rd.


*Based upon Engineering's estimated unit quantities.

~ .. £ ~· Senior Vice President, Chief Operations Officer (402) 504M7110

Approved:

Mark E. Doyle President

REVISED


July 2, 2018

Subject: BIDS ON MATERIALS AND CONTRACTS DURING THE MONTH OF JUNE

To: Construction & Operations Committee cc: All Board Members, Doyle, Ausdemore, Mendenhall, Reisner, Schneider, and all

Vice Presidents

From: Jon A. Zellars, Director, Purchasing

The following items will be on the July 3, 2018 Committee Agenda for consideration and the July 3, 2018 Board Agenda for approval. The recommended bid is balded and listed first.

WATER/GAS MAIN CONTRACTS

Install Water Mains in Falcon Pointe, 48th Street & Capehart Road 100055001258 100057000456 WP 1597 Engineering Estimate: $463,600.00

Bids Sent I Rec'd

24/3

Bidder

Tab Construction Cedar Construction Kersten Construction

Amount Bid

$469,572.40 482,708.10 498,420.60

(C&A for 100055001258 and 100057000456 approved June 6, 2018 in the amount of $609,499.00. A Supplemental C&A in the amount of $81,409.00 will be presented to the Board on July 3, 2018 for approval.)

Install Water Mains for 120th Street Storage Facility, 1201h Street & Valley Ridge Drive 100055001259 WP 1598 Engineering Estimate: $92,447.00

24/4 Tab Construction Cedar Construction Kersten Construction Neuvirth Construction

$102,450.75 113,666.00 120,002.60 120,764.00

(A C&A in the amount of $157,344.00 will be presented to the Board on July 3, 2018 for approval.)

Install Water Mains for Darling 24/1 Cedar Construction $58,372.50 Ingredients, 3505 S. 34th Street 100051001029 WP 1599 Engineering Estimate: $61,907.00 (C&A for 100051001029 approved June 6, 2018 in the amount of $150,000.00.)

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JOINT CONTRACT

Joint Contract- City of Omaha Project OPW 50677; 156th Street Improvements, Pepperwood Drive to Corby Street 100053001318 100053001356 100067001339 100067001348 R1616 Engineering Estimate: $2,000,376.00

Bids Sent I Rec'd

3/3

Bidder* Amount Bid

Judds Bro. (Vrana) $1,882,818.00** Hawkins Construction 1,584,900.53 L.G. Roloff Construction 2,069,785.73

*If different than the water main subcontractor, the general contractor of City of Omaha Project OPW 50677 is in parenthesis. **Second low bid for water main work recommended as part of the overall lowest bid for the joint contract. (A C&A in the amount of $2,850,000.00 will be presented to the Board on July 3, 2018 for approval.)

RATIFICATION

Bids Sent Item I Rec'd Bidder Amount Bid

Rolling Meadows, 180th and "Q" Streets - 2/1 Roto-Rooter $53,263.1 0* Interior Plumbing Preparation for New Water Meter Installation 100051001018 100055001194 100095001224 VVP1500 *Not to exceed amount (C&A for 100051001018, 100055001194 and 100095001224 approved May 2, 2018 in the amount of $349,885.00.)

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INFORMATION TECHNOLOGY

Managed Print Services (MPS} -Five Year Lease

Item

Ductile Iron Fittings (September 1, 2018 to August 31, 2019)

Ammonium Hydroxide (Aqua Ammonia) Extension #2 Florence- 384,000 lbs. Platte South- 240,000 lbs Platte West- 288,000 lbs. (September 1, 2018 to August 31, 2019)

Sodium Permanganate Extension #1 (90,000 lbs.) (September 1, 2018 to August 31, 20 19)

Bids Sent I Rec'd

8/7

ANNUAL

Bids Sent I Rec'd

13/3

1/1

1/1

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Bidder Amount Bid

Eakes Office Solutions $399,132.00 JQ Office 445,920.00 Access Systems 489,808.00 Konica Minolta 497,700.00 Midwest Office 526,966.00 Bishops Business 626,580.00 ARC Document 830,400.00

Bidder Amount Bid

Omaha Winwater $85,520.92 Utility Equipment 93,551.63 Core & Main 105,449.00

Hydrite $100,320.00

Carus Corporation $60,300.00

Ground Aluminum Sulfate (460 tons) (September 1, 2018 to August 31, 2019)

One Ton Cylinders of Liquid Chlorine (September 1, 2018 to August 31, 2019) Florence - 336 tons Platte South - 252 tons Platte West- 252 tons

18/1

ANNUAL

Bids Sent Item I Rec'd

Quicklime 12/2 Florence Water Treatment Plant (6,600 tons by rail) (September 1, 2018 to August 31, 2019)

Quicklime 12/5 Platte South Water Treatment Plant (3,500 tons by truck) (September 1, 2018 to August 31, 2019)

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Chemtrade Chemicals $269,560.00

DPC Industries $511 ,560.00

Bidder Bid/Bid Value#

Mississippi Lime $1,012,638.00/ $969,804.00

Graymont 1 ,042,800.00/ 1 ,069,332.00

Pete Lien & Sons* 1 ,826,550.00/ 1 ,890, 768.00

Lhoist North America* 1,465,200.00/ 1 ,890, 768.00

Mississippi Lime $581,000.00/ $556,990.00

Graymont 595,000.00/ 609,070.00

Pete Lien & Sons 777,000.00/ 815,955.00

L Hoist North America 963,550.00/ 997,605.00

Quicklime Platte West Water Treatment Plant (4,000 tons by truck) (September 1, 2018 to August 31, 2019)

12/5 Mississippi Lime $664,000.00/ $636,560.00

Graymont 680,000.00/ 697,200.00

Pete Lien & Sons 888,000.00/ 932,520.00

L Hoist North America 1,107,000.00/ 1,145,920.00

#Bid Value based on percentage of available calcium oxide (CaO) *Bid Rejected, does not meet specifications for rail delivery

Debra A. Schneider Senior Vice President, CFO

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June 22, 2018

Subject: NOTICE OF PURCHASES BETWEEN $25,000 - $50,000

To: All Board Members cc: Doyle, Ausdemore, Mendenhall, Reisner, Schneider and all Vice Presidents

From: Jon A. Zellars, Director, Purchasing

During the month of June the following items were purchased or contracted for and are being submitted to the Board to be placed on file. The purchase or contract was initiated with the low bidder which is bolded and listed first.

Remove Existing Ballasted EPDM Roof & Install New Polyvinyl-Chloride (PVC) Roof on 132nd Street Pump Station 100083001072 WP 1603

Bids Sent I Rec'd

6/3

Bidder

Independent Roofing Boone Brothers McKinnis Roofing

Amount Bid

$49,800.00 71,500.00 75,160.00

(A C&A in the amount of $65,500.00 will be presented to the Board on July 3, 2018 for approval.)

One (1) 150 Gallon Trailer Mounted 2/2 Ditch Witch $26,560.75 26,650.00 Vacuum Excavator w/ Two (2) Year Midwest Underground

Extended Warranty 100087000596 (C&A for 100087000596 approved May 22, 2018 in the amount of $30,000.00.)

Liquid Ferric Sulfate for the Platte South WTP (276,000 lbs.) (August 1, 2018 to July 31, 2019)

{&]V-Director, Purchasing (402) 504-7253

Approved:

9/2 Kemira Water Solutions $34,527.60 Chemtrade 50,011.20

Debra A. Schneider - a~Dyle~~ Senior Vice President, CFO President

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2.

METROPOLITAN UTILITIES DISTRICT lnter-Deparlment Communication

June 18, 2018

Subject: MAIN EXTENSIONS

To: Services and Extensions Committee cc: All Board Members, Doyle, Mendenhall, Schneider, Ausdemore and all Vice

Presidents


The following main extensions will be on the July 3, 2018, Committee Agenda for consideration and the July 3, 2018, Board Agenda for approval:

WATER

Job Number Project Cost Applicant Construction M.U.D. Cost Contribution by Applicant

100055001259 $157,344 Pioneer Main Fee 9.507

Total $166,851 $166,851 $0 $0

This main is being installed to provide domestic water service and fire protection to a commercial lot at 12tJh Street and Valley Ridge Drive. There are pioneer main fees due to the existing 12- and 16-inch water mains in 1201h Street in the amount of $9,507. (City of Papillion zoning, 120 Valley Ridge Road, LLC)

Job Number Project Cost Applicant Construction M.U.D. Cost Contribution by Applicant

100055001258 $97,114 100057000456 -15,705

Total $81,409 $81,409 $0 $0

SUPPLEMENTAL- These mains were originally approved at the June 2018 Board Meeting for $439,924 and $169,575 respectively to provide water service and fire protection to 156 single-residence lots and one park lot in Falcon Pointe Subdivision, 481h Street and Capehart Road. At the developer's request to meet their installation schedule, the original estimate was based on historical costs. This supplemental request reflects an actual contractor's bid. The total cost for the main extension is $690,908. (City of Bellevue zoning, Charleston Homes, LLC)

I

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Approved

GAS

Job Total Cost Revenue

Developer Developer Credits Total Deficiency Number Estimated Equivalent Estimate Developer

100060001308 $135,304 $124,198 $110,119 $130,310 $135,304 $0 1.

This main is being installed to provide gas service to 156 single-residence lots in Falcon Pointe Subdivision, 48th Street and Capehart Road. Management is recommending oversizing approximately 1,350 feet of approach main as a 4-inch main at an estimated District costof$11, 106. (City of Bellevue zoning, Charleston Homes, LLC)



100060001305 $103,644 $103,144 $91,452 $121,180 $103,644 $0 2.

This main is being installed to provide gas service to 146 single-residence lots in Arbor View Subdivision, 208th and Fort Streets. Management is recommending oversizing approximately 180 feet of approach main as a 4-inch main at an estimated District cost of $500. (City of Omaha zoning, Charleston Homes, LLC)



3. 100060001304 $153,310 $0 $135,931 $55,610 $153,310 $80,321

This main is being installed to provide gas service to 67 single-residence lots in The Preserve Subdivision, 222nd and "F" Streets. The applicant has agreed to pay the cost of the deficiency in the amount of $80,321. (City of Omaha zoning, 228 Skyline, LLC)

Approved:

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METROPOLITAN UTILITIES DISTRICT Infer-Department Communication

June 22, 2018

Subject: Promotion Increases and Ratifications, JULY 2018 Board Meeting

To: Personnel Committee members Begley, Friend, and Frost cc: Board Members Cavanaugh, Dowd, Howard, and McGowan; President Doyle, and

Sr. Vice Presidents Ausdemore, Mendenhall, Reisner and Schneider

From: Bonnie Savine, Vice President, Human Resources

The Human Resources Department is recommending that the Board of Directors approve the promotion increases set out below. All positions involve District employees earning more than $10,000 per year and therefore require your approval.

1. Bargaining Unit/OAC- Promotion Increases

The Human Resources Department is recommending that the Board of Directors approve wage increases for the following Employees within the Bargaining UniUOAC classification. These wage recommendations are based on a formal selection process, are in compliance with the collective bargaining agreement, and are made following the posting and application process for a job opening in the District. The effective date for these increases will be the beginning of the next OAC pay period following Board approval.

Employee: Current position (department): New position (department): Current rate; step/grade: Proposed rate; step/grade: Percent of increase: District hire date:



Shane Gouker Auto Service Person (Transportation) Fuel Truck Driver (Transportation) $19.73; Entry $25.37; Entry 28.59% October 23, 2017

Cory Grzebielski Water Maintenance Worker (Water Distribution) Valve Maintenance Mechanic (Water Distribution) $31 .38; Step 4 $33.54; Step 3 6.88% July 28, 2008

Deborah Haley Customer Service Clerk II (Customer Service) Administrative Clerk IV (Remittance Processing) $28.40; Step 4 $28.58; Step 4 0.63% September 9, 2013

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Promotion Increases and Ratifications Page 2




Michael Jacobson Apprentice Customer Service Technician (Field Services- Operations) Customer Service Technician- Fitter (Field Services- Operations) $29.08; Step 2 $31 .62; Entry 8.73% July 14, 2014

Robert Stewart Apprentice Customer Service Technician (Field Services- Operations) Customer Service Technician- Fitter (Field Services- Operations) $29.08; Step 2 $31 .62; Entry 8.73% October 10, 2011

Jacob Thomas General Maintenance Mechanic (Water Distribution) Valve Maintenance Mechanic (Water Distribution) $33.74; Step 4 $35.31; Step 4 ·4.65% June 11 , 2007

2. Bargaining Unit/OAC Wage Increases Due To Job Transfer

The Human Resources Department is recommending that the Board of Directors approve wage increases for the following Employees within the Bargaining Unit/OAC classification. A transferring employee who is at less than Standard Wage will be moved to an equal rate in the new job classification or, if there is not an identical wage rate, to the nearest higher wage rate in the new job classification. These wage recommendations are based on a formal selection process, are in compliance with the collective bargaining agreement, and are made following the posting and application process for a job opening in the District. The effective date for these increases will be the beginning of the next OAC pay period following Board approval.



James Marotta Pipe Layer Trainee (Construction) Customer Service Technician Trainee (Field Services- Operations) $25.22; Step 3 $26.23; Step 4 4.00% May 8, 2017

Lucas Matulka Water Maintenance Trainee (Water Distribution) Customer Service Technician Trainee (Field Services- Operations) $25.35; Step 3 $26.23; Step 4 3.47% December 22, 2014

Promotion Increases and Ratifications Page 3

3. Bargaining Unit/OAC Promotion Increases Due To Job Progression

The Human Resources Department is recommending that the Board of Directors approve the following wage increases for the Bargaining Unit/OAC employees who have successfully completed required training and who have been recommended by their supervisor for promotion as they progress within their job family. All increases are based on the bargaining unit wage structure. The effective date for these increases will be the beginning of the next OAC pay period following board approval.



Andrew Elvig Cossette Pipe Layer Trainee (Construction) Pipe Layer (Construction) $26.55; Step 4 $28.53; Step 2 7.46% January 12, 2015

Daniel Murphy Pipe Layer Trainee (Construction) Pipe Layer (Construction) $26.55; Step 4 $28.53; Step 2 7.46% June 6, 2016

4. Supervisory. Professional and Administrative - Increases

The following Supervisory, Professional and Administrative (SPA) employees have been promoted. It is recommended the President be authorized to increase the salary of these employees. These SPA positions have been evaluated, graded, appropriate job descriptions completed, and posting guidelines fulfilled. The effective date for these salaries will be the beginning of the next SPA pay period following board approval.



Michael Kerres Senior Customer Service Technician (Field Services- Operations) Field Foreman, Field Services (Field Services- Operations) $41.05; Step 4 $89,653; SPA 4 5.00% September 26, 2005

Steven Meinders Senior Customer Service Technician (Field Services- Operations) Field Foreman, Field Services (Field Services- Operations) $41.05; Step 4 $89,653; SPA 4 5.00% April10, 2000

Promotion Increases and Ratifications Page4



Timothy Mixan Utility Locator (Plant Engineering) Field Engineer I (Plant Engineering) $34.28; Step 4 $73,303; SPA 1 2.81% November 27, 2000

Michael Pedersen Water Plant Shift Foreman (Water Pumping) Plant Foreman, Florence (Water Pumping) $90,036; SPA 3 - C $93,112; SPA 4 3.42% July 20, 1992

5. Supervisory, Professional and Administrative- New Hire Ratification

Board of Director Ratification of salaries, for new SPA employees hired from outside the District, is required to confirm the salary within the grade established for the position. Authorization to ratify the annual salary of SPA employees hired from outside the District will be requested each month, if appropriate.

There are no recommendations for approval this month.

Date approved 4a_. : l7!(~

rk Doyle / President


June 22, 2018

Subject: Senior Vice President, Chief Information Officer

To: Personnel Committee members Begley, Friend, and Frost cc: Board Members Cavanaugh, Dowd, Howard and McGowan,

President Doyle and Senior Vice Presidents Ausdemore, Mendenhall, Reisner and Schneider

From: Bonnie Savine, Vice President, Human Resources

It is recommended that the Board of Directors approve the promotion of Raied N. Stanley from Interim Senior Vice President, Chief Information Officer to Senior Vice President, Chief Information Officer.

Mr. Stanley holds a Master of Business Administration Degree from Morehead State University. Mr. Stanley earned a Bachelor of Science Degree in Business Administration from Temple University. Mr. Stanley was hired by the District on July 06, 2009 as Senior Director, Information Technology Business Systems - SAP and has more than 20 years of experience.

Based on his education, credentials and proven work experience both within and outside of the District, Mr. Stanley is being recommended for the position of Senior Vice President, Chief Information Officer. Mr. Stanley's promotion would be from Grade SPA-11 to Grade SPA-13 on the Supervisory, Professional and Administrative Scale.

In view of the additional responsibilities of this position as the Senior Vice President, Chief Information Officer; it is recommended the President be authorized to increase the salary of Mr. Stanley from $161,219 to $169,280 P. ear, effective July 16, 2018.

APPROVED: Date: '/u. h

-.......o-,M~ark~. D-oyl~ -n{..L~~ President

E0121328

Approved

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