METROPOLITAN REGIONAL HOUSING AUTHORITY · METROPOLITAN REGIONAL. HOUSING AUTHORITY. Removal Of...

METROPOLITAN REGIONAL HOUSING AUTHORITY

Removal Of Underground Fuel Storage Tanks At Gordon B. Isnor, Mckeen And Joe Howe Manors

Project #13-101

PROJECT MANUAL THIS CONTRACT IS TO PROVIDE FOR LABOUR AND MATERIALS RELATING TO THE REMOVAL OF UNDERGROUND FUEL STORAGE TANKS AT GORDON B. ISNOR, MCKEEN AND JOE HOWE MANORS ALL BIDDERS NOTE: THERE IS AN ORGANIZED SITE TOUR FOR

THIS TENDER. PLEASE MEET John Fleming (Cell: 237-6681) in the parking lot of Gordon B Isnor Manor (located at 5565 Cornwallis Street in Halifax) TOUR WILL BEGIN AT: 9:30 AM ON :Tuesday January 15th, 2013 CLOSING DEADLINE: Wednesday January 23 2013

METROPOLITAN REGIONAL HOUSING AUTHORITY JOB #13-101

Removal Of Underground Fuel Storage Tanks At Gordon B. Isnor, Mckeen And Joe Howe Manors

TABLE OF CONTENTS MANDATORY REQUIREMENTS

INSTRUCTIONS TO BIDDER

BID AND AGREEMENT

GENERAL CONDITIONS SPECIFICATIONS :

SECTION: 02 65 00 UNDERGROUND STORAGE TANK REMOVAL (Pages 1to 5)

DRAWINGS : Figure 3: Gordon B. Isnor Manor Figure 4: H.P. MacKeen Manor Figure 5: Joe Howe Manor GENERIC ASBESTOS MATERIALS INVENTORY

MANDATORY REQUIREMENTS

The following are the mandatory requirements of a formal bid and failure to meet one or more shall result in the bid being disqualified: a) The bid document shall be signed. b) When the bidders have been requested to provide bid

security, the bidders shall provide security in the form or amount required (e.g. a faxed bid bond or an uncertified cheque is not acceptable.)

c) All unit prices shall be included in unit price contracts. d) The bid package shall be on Housing Authority documents. e) Bids submitted by facsimile are only acceptable if they are

not required to be accompanied by original documents, such as a bid bond or other types of security.

f) A bid which contains qualifications on the General or

Supplementary Conditions as outlined in the contract documents shall be disqualified.

g) The Tender Submission shall contain all pages of the Bid

and Agreement.

METROPOLITAN REGIONAL HOUSING AUTHORITY INSTRUCTIONS TO BIDDERS MINOR CONSTRUCTION - BULK SUM 1 BID CLOSING

Bids addressed and delivered to the Authority, will be received at the Bid Closing Address up to the Bid Closing Date and Time as shown on Page 1 of the Bid and Agreement.

2 BID FORM

One copy of the Bid shall be submitted on the Bid and Agreement Form provided by the Authority. All spaces on the form must be filled in completely and correctly. Signatures are to be those of authorized signing officers and are to be witnessed.

The Bid submitted shall not contain any form of qualification, unless the Bid documents otherwise provide, for any unsolicited alternative to the Bid.

The completed form shall be without interlineation, alterations, or erasures.

3 RIGHT TO REJECT

The right to reject any or all Bids or to accept any Bid deemed most satisfactory is reserved by the Authority. The Authority reserves the right to waive any informality in any or all Bids.

The Housing Authority reserves the right to consider the following in the evaluation of tenders: .1 Housing Authority past experience with the bidder and/or its management, including, but not limited to the following: .1 compliance with the terms and conditions of past contracts between the Housing Authority or the Government of Nova Scotia and the bidder; and .2 timely completion of past tenders awarded to the bidder. .2 information received in response to enquiries of credit, customer and industry references; .3 the experience and qualifications of the bidders senior management and project management.

4 RECEIPT OF BIDS

.1 A Bid submitted by facsimile will not be accepted.

.2 Bids delivered to the Bid Closing Address must be in a sealed envelope marked "Bid" and bear the name of the bidder and the project "Description of Work". Bids are to be put in the Metro Housing Tender Submission Drop Box, in the front entrance of 2131 Gottingen St.

5 MODIFICATIONS TO BIDS

Modifications received by telephone shall not be considered.

Modifications may be made to Bids by telegram or facsimile (fax # 420-7586) message provided the modifications are received by the Authority prior to Bid Closing Time and subject to the conditions regarding receipt of facsimile transmissions contained in Clause 4.1 in these instructions.

Modifications should not include the total original or revised bid amount.

INSTRUCTIONS TO BIDDERS CONSTRUCTION - BULK SUM

PAGE 1 OF 2

6 EXISTING CONDITIONS

Bidders will be held to have examined the drawings, to have visited the site, and to have informed themselves of any and all existing conditions and limitations. Bids shall cover the execution of the whole of the work described in the specifications, as shown on the drawings, or both.

7 CONSTRUCTION SAFETY

Prior to contract award, the successful bidder must provide a Certificate of Recognition issued jointly by the Workers Compensation Board of Nova Scotia and an occupational health and safety organization approved by the Workers Compensation Board of Nova Scotia, or a valid Letter of Good Standing or Certificate of Recognition Pending from an occupational health and safety organization approved by the Housing Authority.

8. SECURITY REQUIREMENTS

.1 With Bid Bids must be accompanied by bid security in the form of a Bid Bond, a Certified Cheque payable to “Metropolitan Regional Housing Authority”, Government of Canada Bearer Bond(s), or an Irrevocable Letter of Credit drawn on a Canadian Chartered Bank, Credit Union or Trust Company. The amount of the security must be not less than 10 percent (10%) of this Bid. .1 Bid security is to be in Canadian funds .2 Security in the form of cash will not be accepted

.2 Upon Acceptance of Bid

If a Bid Bond was used, the successful bidder shall immediately upon award replace the Bid Bond with a Performance Bond and a Labour and Material Bond, each in the amount of 50 percent of the amount payable under the Contract or such other security as noted in Clause 8.1 in these instructions. Where other security has been submitted, the Authority will retain the deposit as security for the performance of the Contract.

9 CAPABILITY

The Authority may require of any Bidder, proof of financial and technical capability to undertake the work for which its Bid is submitted.

10 COMMUNICATIONS

.1 The Project Manager for this Contract John Fleming .2 Inquiries shall be directed to the Project Manager at (902) 420-6196 phone or

facsimile (902) 420-6186

INSTRUCTIONS TO BIDDERS CONSTRUCTION - BULK SUM PAGE 2 OF 2

Revised June 2010

METROPOLITAN REGIONAL HOUSING AUTHORITY BID AND AGREEMENT MINOR CONSTRUCTION - BULK SUM TENDER #13-101

TITLE Removal Of Underground Fuel Storage Tanks At Gordon B.

Isnor, Mckeen And Joe Howe Manors

DESCRIPTION OF WORK: THIS CONTRACT IS TO PROVIDE FOR LABOUR AND MATERIALS RELATING TO THE REMOVAL OF UNDERGROUND FUEL STORAGE TANKS AT GORDON B. ISNOR, MCKEEN AND JOE HOWE MANORS

BID CLOSING: Wednesday January 23 2013 2:00 pm, LOCAL TIME BID CLOSING ADDRESS: METROPOLITAN REGIONAL HOUSING AUTHORITY 2131 Gottingen Street, 2nd Floor Common Reception Area Halifax, Nova Scotia, B3K 5Z7

ACKNOWLEDGEMENT OF ADDENDA: ADDENDUM # DATED: ADDENDUM # DATED: 1 OFFER

The undersigned Bidder (hereinafter called the "Contractor") hereby offers to the Housing Authority (hereinafter called the "Authority") to furnish all necessary tools, plant, services, materials, and labour to execute and complete the work set out in the "Description of Work" for the Bulk Sum Price as set out in Clause 3 of this Bid and Agreement.

2 GENERAL AGREEMENT

The Contractor agrees: .1 to complete the work within 45 days from the date of acceptance of this Bid,

.2 to provide security with this Bid as specified under Clause 8.1 in the Instructions to Bidders and if

this Bid is accepted, such security will be forfeited if the Contractor refuses the Contract. .3 that this Bid and Agreement, the Instructions to Bidders, the Plans and Specifications and the

General Conditions included herewith shall be and are the complete Bid and this offer is made subject to the provisions contained therein.

.4 that this Bid supercedes and/or cancels all communications, negotiations, and agreements

relating to the work other than contained in the complete Bid.

.5 that this Bid may not be withdrawn for a period of 30 days following Bid Closing.

BID AND AGREEMENT - CONSTRUCTION BULK SUM PAGE 1 OF 3

#13-101– Removal Of Underground Fuel Storage Tanks At Gordon B. Isnor, Mckeen And Joe

Howe Manors

2 GENERAL AGREEMENT (cont) .6 that the acceptance letter shall be issued by:

.1 forwarding by Registered Mail a letter to the Contractor at the address set out in the Bid document, in which case acceptance shall be deemed to be on the day this letter is deposited in the mail, or;

.2 delivering a letter by hand to the Contractor at either: the address set out in the Bid document, the Head Office of the Contractor, or to any officer of the Contractor, in which case acceptance shall be deemed to be the day the letter is delivered.

.7 to provide security upon award of the contract as specified under Clause 8.2 in the Instructions

to Bidders and such security will be a Performance Bond, and a Labour and Material Payment Bond each in the amount of 50 percent (50%) of the Contract value or negotiable security in the amount of 10 percent (10%).

.8 that the complete Bid together with and subject to all the provisions contained therein shall, when

accepted and executed on behalf of the Authority, constitute a binding Contract between the Contractor and the Authority.

.9 that this Bid is made without connections with any other person or persons submitting Bids to

perform the work described herein.

3 BULK SUM PRICE

The Contractor agrees that the following is the Bulk Sum Price referred to in Clause 1 of Page 1 and includes all Federal, Provincial, and Municipal Taxes and fees.

Bulk Sum Price Including All Taxes $

4 THE AUTHORITY UNDERTAKES AND AGREES:

.1 to pay the Contractor in lawful money of Canada for the performance of the Contract, subject to additions and deductions as provided in the General Conditions of the Contract.

.2 to make payments on account as follows:

.1 Within a reasonable time of receipt by the Authority of a bona fide claim for payment, ninety percent (90%) of the value, proportional to the amount of the Contract, of labour and materials incorporated in the work or materials on the site to be incorporated in the work, as estimated by the Contractor and approved by the Project Manager less the aggregate of previous payments.

.2 Ten percent (10%) of the value of the work, service and materials shall be retained by the Authority for a period of 65 days after the Authority is of the opinion that the Contract is substantially performed as defined in the General Conditions.

.3 Sixty-five (65) days after the Contract is substantially performed, the Authority may reduce the amount retained to two and one-half (22) percent of the value of the work, services and materials, or the Authority may retain the full 10 percent (10%) until all required work is performed completely, as determined by the Authority.

.4 Notwithstanding the foregoing the Authority shall be entitled to retain a warranty (1 percent of the contract price) for a period of one year after the work is substantially complete.

.5 Notwithstanding the foregoing, the Authority is entitled to make other deductions as provided in the General Conditions of the Contract.

BID AND AGREEMENT - CONSTRUCTION BULK SUM

PAGE 2 OF 3

#13-101 Removal Of Underground Fuel Storage Tanks At Gordon B. Isnor, Mckeen And Joe Howe Manors

FAILURE TO PROPERLY SIGN THIS DOCUMENT WILL RESULT IN THIS BID BEING DISQUALIFIED.

CONTRACTOR CONTRACTOR'S FULL BUSINESS NAME FULL BUSINESS ADDRESS Print or Type

Fax Number Business Phone Submitted on behalf of the Contractor this day of , 2013 WITNESS SIGNATURE TITLE OF SIGNING OFFICER AUTHORIZED SIGNATURE ACCEPTANCE Accepted on behalf of Metropolitan Regional Housing Authority this day of , 2013 WITNESS SIGNATURE TITLE OF SIGNING OFFICER AUTHORIZED SIGNATURE

BID AND AGREEMENT - CONSTRUCTION BULK SUM PAGE 3 OF 3

Revised March 21, 2005

GENERAL CONDITIONS MINOR CONSTRUCTION 1 DEFINITION OF TERMS

.1 The Project Manager means such person as may be specifically designated by or on behalf of

the Authority upon the award of this contract and includes a person specifically authorized by the Project Manager to act on his/her behalf.

.2 Instructions shall be deemed to have been given to the Contractor if delivered in writing to the

individual or to a member of the firm or to an officer of the Corporation for whom it is intended, or if delivered at or sent by mail to the last business address known to the Authority.

.3 The term "Work" includes the whole of the works, materials, matters and things to be done,

furnished and performed by the Contractor under the contract. 2 ASSIGNMENT AND SUBCONTRACTING

The Contractor shall not assign the contract or any monies due or accruing under the contract under any circumstances without the written consent of the Authority. Every subcontract shall incorporate all the terms and conditions of the contract which can reasonably be applied. The Housing Authority reserves the right to approve all sub-contractors.

3 INDEMNIFICATION

The Contractor shall indemnify and save harmless the Authority from and against all claims, losses, costs, damages, suits, proceedings, or actions arising out of or related to the Contractor's activities in executing the work, including omissions, or improper acts in executing the work. The Contractor shall pay for and maintain liability insurance in an amount of not less than two million dollars in respect to any one accident or occurrence against claims for personal injury, death, or property damage or loss arising from any act, fault or omission of the Contractor. Certificates of insurance, showing the Housing Authority and the Minister/DCS as an additional named insured, shall be filed with the Authority before work commences.

4 WORKERS COMPENSATION

The Contractor shall carry Workers Compensation coverage on all employees engaged under this Contract. The Contractor shall supply the Authority with a Letter of Good Standing from the Workers Compensation Board and their Revenue Canada Business Number prior to commencing work.

5 GUARANTEE WARRANTY

The Contractor shall, in addition to any specific warranty or guarantee called for in the Contract, warrant and guarantee, for a period of one year from the date of completion, all work performed and called for on the drawings and the specifications including any additional work approved and accepted as an extra to the contract. The Contractor shall, at his/her own expense, rectify any defects that arise, as a result of poor or improper workmanship, or defective materials, fixtures or apparatus during this one-year period. The Authority may retain an amount equal to 1% of the contract price for the one year period as a performance guarantee. Neither the final certificate nor payment thereunder, nor any provisions in the contract shall relieve the Contractor from the responsibility for replacing faulty materials or correcting workmanship which shall appear during this one-year period.

CONSTRUCTION - BULK SUM

GENERAL CONDITIONS - 1

5 GUARANTEE WARRANTY (cont)

In the event that the Contractor places in use certain apparatus, machinery or equipment, prior to the completion date, it shall remain the Contractor's responsibility to maintain the guarantee period regardless of the possibility that the manufacturers' guarantee may have expired previously.

Notwithstanding the provisions of this clause, completion of the project shall be the latter of either the date of project handover, or the date of the certificate of substantial completion.

6 PERMITS, LICENSES, FEES, TAXES AND BY-LAWS

The Contractor shall comply with all Federal, Provincial or Municipal laws and regulations, relating to the work and shall pay for all permits, licenses, fees and certificates required for the execution of the work.

The Contractor shall include in the Bid all Federal, Provincial and Municipal taxes which are applicable to this Contract and the Contractor shall pay these taxes. No return of, or credit for taxes paid will be made to the Contractor.

7 SAFETY MEASURES

The Contractor shall take precautions to prevent accidents and injury to persons or property, about and adjacent to the premises where the work is performed.

The Contractor will be held responsible for the enforcement of all applicable provisions of the Nova Scotia Occupational Health and Safety Act and its Regulations and all other safety measures as required by authorities having jurisdiction.

Vehicular and pedestrian traffic shall be protected by the use of barriers supplied by the Contractor.

8 PROJECT MANAGER AND CONTRACTOR

The Project Manager shall have general supervision and direction of the work, but the Contractor shall have complete control of his/her organization subject to Clause 9.

9 THE PROJECT MANAGER'S DECISIONS

The Project Manager shall decide on questions arising from the contract documents, concerning the performance of the work or the interpretation of the specifications and drawings. Should the contractor find said decisions to be at variance with the contract documents, or involve changes in work already in place, in excess of the contract or to be given in error, he/she shall notify the Project Manager in writing before proceeding to carry it out.

10 FOREPERSON SUPERVISION

The Contractor shall keep on the site, during its progress of the work a competent foreperson and any necessary assistants, satisfactory to the Project Manager. The foreperson shall not be changed except with the consent of the Project Manager, unless the foreperson proves to be unsatisfactory to the Contractor and ceases to be in his/her employ. The foreperson shall represent the Contractor in his/her absence and directions on minor matters given to him/her shall be held to be given to the Contractor. Important directions shall be given in writing to the Contractor. The Contractor shall give efficient supervision to the work, using his/her best skill and attention.

CONSTRUCTION - BULK SUM GENERAL CONDITIONS - 2

11 MATERIALS, APPLIANCES, EMPLOYEES

Unless otherwise stipulated, the Contractor shall provide and pay for all materials, labour, water, tools, equipment, light and power necessary for the execution of the work.

Unless otherwise specified, all materials shall be new. Both workmanship and materials shall be of the quality specified.

The Contractor shall not employ on the work any unfit person or anyone not skilled in the work assigned him/her.

12 INSPECTION OF WORK

The Authority, the Project Manager, and their agents or representatives shall at all times have access to the work site and the Contractor shall provide proper facilities for such access and for inspection.

If the specifications, the Project Manager's instructions, laws, ordinances or any public authority require any work to be specially tested or approved, the Contractor shall give the Project Manager timely notice of its readiness for inspection, and if the inspection is by an authority other than the Project Manager, of the date and time fixed for such inspection. Inspections by the Project Manager shall be promptly made. If any such work should be covered up without the approval or consent of the Project Manager, it shall, if required by the Project Manager, be uncovered for examination, and made good at the Contractor's expense.

Re-examination of questioned work may be ordered by the Project Manager. If the work is found to be in accordance with the contract, the Authority shall pay the cost of re-examination and replacement. If the work is found not to be in accordance with the contract, through the fault of the Contractor, the Contractor shall pay such costs.

13 DEDUCTIONS FOR UNCORRECTED WORK

If in the opinion of the Project Manager, it is not expedient to correct defective work or work not done in accordance with the contract documents, the Authority may deduct from the contract price the difference in value between the work as done and that called for by the contract, the amount of which shall be determined by the Project Manager.

14 PROTECTION OF WORK AND PROPERTY

The Contractor shall maintain continuous adequate protection of all his/her work from damage and shall protect the Authority's property from all injury arising in connection with this contract. He/she shall make good any such damage or injury, except such as may be directly due to errors in the contract documents. He/she shall protect adequately adjacent property as required by law and the contract documents.

15 EMERGENCIES

The Project Manager has authority to stop the progress of the work whenever in his/her opinion such stoppage may be necessary to ensure its proper execution. In an emergency affecting or threatening the safety of life, or of the structure, or of adjoining property, he/she has authority to make such changes and to order such work extra to the contract or otherwise as may in his/her opinion be necessary.


16. CONTRACT SECURITY

The Contractor shall provide contract security. This may be in the form of a Performance Bond and a Labour and Material Bond each in the amount of 50% of the contract. Alternate acceptable security includes a minimum of 10% of the Contract amount in the form of a Certified Cheque, Government of Canada Bearer Bonds, Irrevocable Letter of Credit drawn on a Canadian Chartered Bank, Credit Union or Trust Company, or Term Deposit Certificate which has been fully paid for, assigned to the Authority and deposited with the Housing Authority in Trust.

If the work is taken out of the Contractor's hands, or if the contract is terminated pursuant to the General Conditions, or if the Contractor is in breach or in default under the contract, the Authority may negotiate the security deposit, in the case of bonds, or Term Deposit Certificate, or convert the security deposit to its own use, in the case of negotiable security and the amount realized by the Authority shall be deemed to be a debt payable by the Authority to the Contractor and the Authority shall have the right of set-off against the debt any sum or amount which the Contractor may be liable to pay to the Authority and the balance of the debt, if any, after the right of set-off has been exercised, and if such balance, in the opinion of the Project Manager, is not required for the purposes of the contract shall be paid by the Authority to the Contractor.

If the Contractor is not in breach of, or default under, the Contract at the time the Project Manager's Interim Certificate of Completion is issued, the Authority will return the security deposit to the Contractor. Notwithstanding the above and upon the recommendation of the Project Manager, the Authority may release the security deposit to the Contractor prior to 100 percent completion but in no event at less than 90 percent completion.

17 CHANGES IN WORK

The Authority or the Project Manager, without invalidating the contract may make changes by altering, adding to, or deducting from the work and the contract sum shall be adjusted accordingly. Such work shall be executed under the conditions of the original contract except any claim for extension or reduction of time caused thereby shall be adjusted at the time of ordering such change.

Except as provided in Clause 15, no change shall be made unless pursuant to a written order from the Project Manager, and no claim for an addition to or a deduction from the contract sum shall be valid unless it is in writing.

18 HOUSING AUTHORITY'S RIGHT TO DO WORK

If the Contractor neglects to perform the work properly or fails to perform any provisions of this contract, the Authority after three days' written notice to the Contractor, may without prejudice to any other remedy it may have, make good such deficiencies and may deduct the cost thereof from any payment due the Contractor.


19 OWNER'S RIGHT TO TERMINATE CONTRACT

If the Contractor should be adjudged as bankrupt, or if he/she should make a general assignment for the benefit of his/her creditors, or if a receiver should be appointed on account of his/her insolvency or if he/she should refuse or fail to supply enough properly skilled workmen or proper materials after having received seven days' notice in writing from the Project Manager to supply additional workers or materials, or if he/she should fail to make prompt payment to subcontractors for material or labour, or persistently disregard laws, ordinances or the instructions of the Project Manager, or otherwise be guilty of a substantial violation of the provisions of the contract, then the Authority may, without prejudice to any other right or remedy, by giving the Contractor written notice, terminate the employment of the Contractor and take possession of the premises and of all materials, tools and appliances thereof and finish the work by whatever method may be deemed expedient, but without undue delay or expense. In such case the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the contract price exceeds the expense of finishing the work such excess shall be paid to the Contractor. If such expense exceeds such unpaid balance the Contractor shall pay the difference to the Authority.

20 SEPARATE CONTRACTS

The Authority reserves the right to enter into other contracts in connection with the undertaking of which the work is a part and the Contractor shall connect properly and co-ordinate his/her work with that of other contractors. If any part of the Contractor's work depends for its proper execution or result upon the work of another contractor, the Contractor shall report promptly to the Project Manager any defects in the work of such other contractor as may interfere with the proper execution of the Contractor's work. Should the Contractor fail so to inspect and report he/she shall have no claim against the Authority except as to latent defects not reasonably noticeable at the time of the commencement of the Contractor's work.

21 CLAIMS AGAINST CONTRACTOR

The Contractor shall promptly pay for all labour, services and materials, in connection with his/her work. All such payments shall be made by the Contractor at least as often as payments are made by the Authority to the Contractor, and, in the event of failure by the Contractor at any time to do so, the Authority may retain from any monies due, or to become due to the Contractor, such an amount of money as the Project Manager may deem sufficient to make such payments. If the Project Manager believes that any such payments will not be promptly made by the Contractor, the Authority may pay for any such labour, services and materials, from any date to any date, and to any amount which may be payable, and the amount or amounts so paid shall be deducted from any monies that may be due or that thereafter may become due to the contractor.

Before final settlement is made for the work done and the materials furnished under the contract, the Contractor shall produce and furnish evidence satisfactory to the Authority that the said work and all its parts are free and clear from all lawful claims or liens under any law, for labour, workmanship, material or otherwise, and that no claim then exists, in respect to which a claim or lien upon the said work could, or might attach. The Contractor shall indemnify and save harmless the Authority from all liens arising from the labour and services performed, the materials furnished, and otherwise, in relation to the said work.


22 LIENS

The Housing Authority and the Contractor are both bound by the Builders Lien Act.

23 PAYMENTS

Payments equal to percentage stipulated in the agreement of the value of the work done, as valued by the Project Manager, will be made to the Contractor monthly, as the work progresses, on the written Certificate of the Project Manager that the work, for or on account of which the certificate is granted, has been duly executed to his/her satisfaction, and stating the value of such work as computed by him/her, and insurance policies for the project are in force; the said certificate shall be a condition precedent to the right of the Contractor to be paid the said percentage, or any part thereof. No such monthly payment shall be construed to be an acceptance of any defective work or improper materials.

Whenever the work is completed according to the Builders Lien Act and to the plans and specifications and to the satisfaction of the Project Manager, the Authority shall issue the final certificate. The Authority will then pay to the Contractor within 65 days of execution of the final certificate the balance of funds due; excepting such sums as may be lawfully deducted or retained under any of the provisions of the Contract. The written Certificate of the Project Manager certifying to the final completion of the said work to his/her entire satisfaction shall be a condition precedent to the right of the Contractor to receive or to be paid the balance due, or any part thereof. The right is reserved by the Authority to reject the whole or any part of the work, should the said certificate be found to be inconsistent with the terms of the Contract, or otherwise improperly given.

The Project Manager's progress certificates, and the payment of progress estimates based upon the same, shall not be construed as acceptance or approval of the work but only as temporary advances to the Contractor; and he/she shall be bound, notwithstanding such progress estimates, to well and truly complete, finish and hand over in good condition, and to the entire satisfaction of the Project Manager, by the time specified and in accordance with the terms and conditions of the specification, the whole of the work included therein; and all the percentage retained by the Authority shall be retained until the said full and satisfactory completion has been formally certified by the Project Manager.


Revised March 7, 2006

Metropolitan Regional Housing Authority LVM Maritime Testing Project No. 15543 Seven MRHA Buildings, Halifax/Dartmouth

Section 02 65 00 UNDERGROUND STORAGE TANK REMOVAL

Page 1

Part 1 General

1.1 SECTION INCLUDES

.1 Materials and procedures for removal of underground storage tanks. 1.2 REFERENCES

.1 Atlantic Risk-Based Corrective Action (RBCA)

.1 Atlantic RBCA for Petroleum Impacted Sites in Atlantic Canada, Version 3, July 2012.

.2 Canadian Council of Ministers of the Environment (CCME)

.1 CCME PN 1326-[2003], Environmental Code of Practice for Underground Storage Tank Systems Containing Petroleum Products and Allied Petroleum Products.

.2 CCME PN 1299-[2006], Canadian Environmental Quality Guidelines. .1 Chapter 7-[2006], Canadian Soil Quality Guidelines for the

Protection of Environmental and Human Health.

.3 Canadian Federal Legislation

.1 Canadian Environmental Protection Act (CEPA), 1999, c. 33.

.2 Canadian Environmental Assessment Act (CEAA), 1995, c. 37.

.3 Canada Labour Code (R.S. 1985, c. L-2). .1 Part II (September 2000) - Occupational Health and Safety.

.4 Transportation of Dangerous Goods Act (TDGA), 1992, c. 34.

.4 Nova Scotia Provincial Legislation

.1 Environment Act, 1994-95, c. 1, s. 1.

.2 Guidelines for the Management of Contaminated Sites in Nova Scotia, March 1996.

.3 Occupational Health and Safety Act (OH&S Act), 1996, c. 7, s. 1.

.4 Occupational Safety General Regulations

.5 Underwriters' Laboratories of Canada (ULC)

.1 ULC-S603-[2000], Standard for Steel Underground Tanks for Flammable and Combustible Liquids.

.2 ULC-S615-[1998], Standard for Reinforced Plastic Underground Tanks for Flammable and Combustible Liquids.

1.3 QUALITY ASSURANCE

.1 Site contractor must be a licensed/certified Petroleum Storage Tank Removal (Class 3) contractor, recognized by the Nova Scotia Environment for the removal of petroleum storage tanks.

.1 License/certificate, title and number must accompany tender document.



Page 2

.2 Regulatory Requirements: ensure Work is performed in compliance with

CEPA, CEAA, TDGA, NS Environment Act, Guidelines for the Management of Contaminated Sites, OH&S Act and Occupational Safety General Regulations.

1.4

DELIVERY, STORAGE AND HANDLING .1 Divert metal materials from landfill to metal recycling facility approved by

Consultant.

.2

Segregate and deliver non-salvageable or non-recyclable materials, including waste liquids and sludges, to Provincially licensed waste facility.

Part 2 Execution

2.1 PREPARATION SAFETY AND SECURITY

.1 Conform to or exceed Federal, Provincial and Territorial codes, local municipal by-laws, by-laws, and codes and regulations of utility authorities having jurisdiction.

.2 Protection:

.1 Meet safety requirements of OH&S Act, Canada Labour Code Part II and Regulations for Construction Projects.

.2 Disconnect or remove sources of ignition from vicinity of tank.

.3 Provide temporary protection for safe movement of personnel and vehicle traffic.

.4 Cut, braze or weld metal only in monitored areas established to be free of ignitable vapour concentrations.

.5 Ground and bond metal equipment, including tanks and transfer pipes, before operating equipment or transferring flammable materials.

.6 Use non-sparking tools and intrinsically safe electrical equipment.

.7 Smoking is not permitted.

2.2

.1

DRAINING

Drain and flush piping into tank.

.2

Pump out liquid (fuel oil +/- water) from tank. .1 Use explosion proof, air driven or hand pump. .3 Remove sludge from tank bottom. .1 Dispose of product and sludge in accordance with local and Provincial

regulations using waste disposal carrier licensed by Nova Scotia Environment having jurisdiction.



Page 3

2.3

.1

EXCAVATION TRENCHING AND BACKFILL

Do work in accordance with Part 14 – Excavation and Trenching of Occupational Safety General Regulations.

.2

Provide protective barricades/material around excavation.

.3

Identify all underground and above ground services and hazards on the subject property, especially in the area of the underground tank.

.4

Provide constant supervision during excavation and backfilling.

.5

Excavation: .1 Excavate until top of tank and connections and openings are exposed. .2 Disconnect piping: .1 Remove fill tube. .2 Disconnect fill gauge, product and vent lines. .3 Cap or plug open ends of lines that are not to be used further. .4 Remove piping from ground. .3 Temporarily plug tank openings. .4 Continue excavation until tank is completely exposed. .5 Temporarily stockpile on-site soil in vicinity of tank, until waste

classification can be established prior to final disposal. .6 Prevent movement, settlement or damage of adjacent structures, services,

walks, pavement, trees, landscaping and adjacent grades. Provide bracing and/or shoring as required.

2.4

TANK REMOVAL

.1 Remove tank in accordance with CCME Code of Practice PN 1326 and/or applicable Provincial standards and regulations, and place in secure location.

.2

Chock tank to prevent movement.

.3

Contact Environmental Consultant immediately if there is evidence of contamination in tank excavation and stop Work until further notice.

.4

Remove and replace contaminated soil and accumulated flammable or combustible liquid with clean fill common to local area, or as instructed by Environmental Consultant.

.5

Backfill and reinstatement: .1 In areas beneath walks or driveways, structural fill should be placed in

lifts not exceeding 0.6 metres in thickness and compacted in place to 95 percent standard Proctor maximum dry density. A higher level of compaction (i.e. 98 percent) is required within the top 0.3 metres of subgrade. Surficial features including asphalt/concrete walks, driveways, etc. shall be reinstated to match site conditions as they were prior to the tank removal work.



Page 4

.2 In areas beneath grassed or landscaped areas, clean common fill may be

used and should be placed in lifts not exceeding 0.6 metres in thickness and compacted in place to 90 percent standard Proctor maximum dry density. Surficial landscaping features shall be reinstated to match site conditions as they were prior to the tank removal work.

.3 Any underground utilities such as water lines, storm and sanitary sewer lines, electrical lines, gas lines, communications lines, etc. that are disturbed or altered during tank removal work shall be reinstated to match site conditions as they were prior to the tank removal work.

2.5

.1

VAPOUR REMOVAL

Purging: .1 Purge vapours to less than 1.4% of lower explosive limit (LEL). .2 Verify with combustible gas metre. .2 Inerting: .1 Displace oxygen to levels below necessary to sustain combustion

(oxygen concentration should be 6 to 7% by volume). .2 Verify with combustible gas meter. .3 Water Method: .1 Fill tank with water to expel vapours. .2 Remove and dispose of contaminated water in accordance with

regulations after tank is removed from site. .3 Verify with combustible gas metre. .4 Dry Ice Method: .1 Add 1 kg of solid carbon dioxide (dry ice) for each 500 litres of tank

capacity. .2 Crush and distribute ice evenly over greatest area to secure rapid

evaporation. Avoid skin contact. .3 Verify dry ice has vapourized. .5 Air Method: .1 Ventilate tank with air using small gas exhauster operated with

compressed air or other suitable means. .2 Air to enter opening at one end and to exit opening at other end to quickly

remove vapour. .3 Test interior of tank to determine when tank is free of vapour.

2.6

SECURING AND REMOVAL FROM SITE .1 Check vapour levels prior to transport: .1 Remove vapour if required. .2 Dispose of tank in accordance with local, Provincial or Federal regulations.

.3

Removal of tank by Truck:



Page 5

.1 Secure tank on truck for transport to disposal site.

.2 Spray paint markings ‘Not for re-use’ on the exterior ends of the tank to denote tank unusable.

.3 Ensure tank is vented at uppermost point on tank.

2.7

SITE REMEDIATION .1 The need for site remediation shall be determined by the Consultant.

.2

Site remediation work shall be conducted in accordance with the Guidelines for the Management of Contaminated Sites in Nova Scotia.

END OF SECTION

GENERIC ASBESTOS MATERIALS INVENTORY METROPOLITAN REGIONAL HOUSING AUTHORITY BUILDINGS

HALIFAX REGIONAL MUNICIPALITY, NOVA SCOTIA

Prepared for

Metropolitan Regional Housing Authority

Halifax, Nova Scotia

By

Maritime Testing (1985) Limited 97 Troop Avenue Dartmouth, N.S.

B3B 2A7

March 2009

1.0 INTRODUCTION Maritime Testing (1985) Limited (MTL) was retained by Metropolitan Regional Housing Authority (MRHA) to review information regarding buildings owned and operated by MRHA to address concerns about possible locations of asbestos containing materials. MRHA recognises that, although there are data available in some locations, there have not been comprehensive asbestos audits conducted in all buildings. This document was prepared to assist management with the following:

1. Provide information on the types of materials commonly found to contain asbestos in buildings constructed during the time when asbestos was routinely used,

2. Provide information on the relative risk associated with routine,

planned and accidental disturbance to these materials, 3. Provide a procedure to follow to ensure that the possibility of

accidental fibrous release does not occur to materials that have a high probability of containing asbestos.

Asbestos, a designated substance since 1982, is a family of fibrous silicate minerals that occur naturally. Commercially significant types include chrysotile, amosite and crocidolite. Tremolite, actinolite and anthophyllite are seldom encountered. Asbestos is typically associated with building components requiring a high degree of thermal resistance such as mechanical and thermal insulation; however, asbestos has also been identified within components of other building materials such as texture coat ceiling, acoustic ceiling tiles, roofing felts, cement board, sheet flooring and vinyl floor tiles.

2.0 BACKGROUND

The primary route and potential hazard associated with asbestos fibre is through inhalation. Therefore asbestos-containing materials in good condition pose little risk to building occupants if left undisturbed. The following considerations can be used to establish potential risk and to assign priorities to how asbestos-containing materials will be managed

Friability Asbestos releases fibrous dust only when disturbed. Friability is a term used to describe the ease with which this can happen. 1. Friable – Materials that are easily pulverised to dust by hand pressure

or which have already been pulverised to dust; 2. Non-friable – materials not easily turned to dust by hand pressure.

Note that non-friable materials can create dust if they are physically abraded or damaged.

Condition The condition of the material depends on several factors such as the surrounding environment, damage and the substrate in which the material adheres to. The condition of asbestos-containing materials is based on the following:

1. Good Condition - Fireproofing with no signs of delamination or fallout, mechanical insulation which is completely enclosed with canvas or metal jacketing, texture coat ceiling with no signs of deterioration or water damage;

2. Fair Condition - Repairable asbestos-containing materials such as parged elbow, minor cracking in texture coat ceilings; and

3. Poor Condition - Materials that is not repairable such as sprayed fireproofing with significant fallout.

Accessibility If the asbestos material can be reached, it is accessible and subject to contact damage. A material within reach is more likely to be disturbed and, therefore, is a contributing factor for potential exposure. Accessibility is assessed on the following:

1. Accessible - accessible to all building occupants (<8 feet in height);

2. Restricted - accessible to building maintenance or custodial staff only, above suspended ceiling systems or accessed with the use of a ladder; and

3. Non-accessible - Access is prevented by means of mechanical equipment or solid ceiling, wall, flooring, etc. Dismantling or demolition of building or mechanical components would be requirement in order to obtain access.

Priority Remediation priorities are assigned based on the below criteria. Priority is assigned based upon combinations of friability, accessibility and condition.

1. Asbestos requires immediate attention due to current or potential exposure;

2. Asbestos requires minor repair work and can remain in place until the work can be scheduled to cause minimize disruption to building staff;

and 3. No action is currently required; however, if renovations or other activities in the future will disturb this material, removal must be completed.

3.0 ASBESTOS USE

Asbestos was used in the following materials until the late 1970s although some materials stored in warehouses, such as drywall joint filling compound, floor tiles and sheet flooring, continued to be available for 10 years thereafter:

Exterior Shingles typically contain chrysotile, non-friable Siding panels typically contain chrysotile, non-friable Panels under entranceways typically contain chrysotile, non-friable Paints typically contain chrysotile, non-friable Shingles, tarred felts typically contain chrysotile, non-friable Stucco and texture coats typically contain chrysotile, non-friable

Walls and Ceilings Drywall joint filling compound may contain chrysotile, moderately friable when damaged Plaster scratch coat may contain chrysotile, moderately friable when damaged Stucco and texture coats may contain chrysotile, friable and easily damaged Fireproof panels (transite) typically contain chrysotile, non-friable Laid in ceiling tiles (transite style) typically contain chrysotile, non-friable Laid in ceiling tiles (fibrous style) may contain amosite Stick-on wall and ceiling panels may contain amosite, adhesive may contain chrysotile Fibrous fireproofing may contain amosite, crocidolite and/or chrysotile, extremely friable and easily damaged Vermiculite in attics may contain actinolite or tremolite asbestos as contaminant, dusty if disturbed

Flooring Vinyl floor tiles may contain chrysotile, non-friable Older style linoleum may contain chrysotile, non-friable Older style cushion flooring may contain chrysotile in backing, can be

dusty when removed Paper under hardwood floors may contain chrysotile, can be dusty when removed if stuck

to floor Tile adhesive may contain chrysotile, non-

friable when tacky, friable if dried out and scraped

Piping and Mechanical Systems Cement insulation on boilers may contain chrysotile, moderately friable and easily damaged Cement insulation on pipe fittings may contain chrysotile, moderately friable and easily damaged Cement insulation over canvas may contain chrysotile, moderately friable and easily damaged Gaskets on boilers, fittings, etc may contain chrysotile, non-friable Corrugated insulation on pipes may contain chrysotile, moderately friable and easily damaged White cardboard on pipes, ductwork may contain chrysotile, moderately friable and easily damaged White chalky blocks on boilers may contain amosite, crocidolite and/or chrysotile, extremely friable and easily damaged

Other Materials Caulking, glues, adhesives may contain chrysotile, non-friable Heat shields in incandescent lights may contain chrysotile, non-friable Drain pipes for roofs and sewer may contain chrysotile, non-friable

4.0 LIST OF MHRA BUILDINGS IMPORTANT: This is not to be considered a comprehensive list of all buildings owned or managed by MRHA. When working on MRHA properties, contractors shall use safe work practices. The following is a list of buildings owned or operated by MRHA together with the date of construction. Asbestos use in buildings constructed between the following dates is likely:

Before 1980 almost certain 1980-1985 possible 1985-1990 unlikely after 1990 very improbable other than transite

Name Address Date, Asbestos Use

ACADIA PLACE MOUNT HOPE AVENUE 8 1986, unlikely

ACADIA SQUARE NORTH DEVONSHIRE AVENUE 3450 1986, unlikely

ACADIA SQUARE SOUTH KENNY STREET 3340 1988, unlikely

AHERN MANOR GOTTINGEN STREET 2313 1968, almost

certain

ALDERNEY MANOR ALDERNEY DRIVE 1 1974, almost

certain

BEDFORD MANOR BRIDGE STREET 51 1981, possible

BRIDGEVIEW INN GOTTINGEN STREET 2560 2)pre 1980, almost

certain

CAPTAIN WILLIAM SPRY LODGE ARNOLD DRIVE 6 1980, possible

CONNOR LANE CONNOR LANE 109 1959, almost

certain

CORNWALLIS MORREAU LODGE MAIN STREET 103

1994, very improbable other than transite

COWIE HILL LODGE COWIE HILL ROAD 166 1984, possible

CRATHORNE PLACE I JAMIESON STREET 16 1980, possible

CRATHORNE PLACE II JAMIESON STREET 14 1982, possible

D A MACDONALD MANOR CALDWELL ROAD 1935


DR SAMUEL PRINCE MANOR NOVALEA DRIVE 3792 1972, almost

certain

EASTWOOD MANOR CRICHTON AVENUE 55 1977, almost

certain

EDGEMERE MANOR CRICHTON AVENUE 79


ELEANOR HUBLEY VILLA ELEANOR LANE 9


ELMHURST APARTMENTS ELMHURST DRIVE 14 1976, almost

certain

ENFIELD MANOR PARKER PLACE CRESCENT 41 1980, possible

FOREST GLEN APARTMENTS EAST PETPESWICK ROAD 19

1979, almost certain

FOREST HILLS I CIRCASSION DRIVE 20 1983, possible

FOREST HILLS II CIRCASSION DRIVE 16 1984, possible

FOREST HILLS III CIRCASSION DRIVE 18 1989, unlikely

FOREST HILLS IV CIRCASSION DRIVE 22


GLENDALE MANOR SMOKEY DRIVE 1 1981, possible

GORDON B ISNOR MANOR CORNWALLIS STREET 5565

1973, almost certain

HUBBARDS MANOR FOX POINT LANE 19 1980, possible

ISLANDVIEW APARTMENTS COW BAY ROAD 36 1978, almost

certain

JOSEPH HOWE MANOR VICTORIA ROAD 5515 1973, almost

certain

MACDONALD LAURIER PLACE FORD STREET 3


MACKEEN MANOR QUEEN STREET 1186 1979, almost

certain

MARGARET LATTER MANOR HEBRIDEAN DRIVE 144 1987, unlikely

MCDOUGALL MANOR MCDOUGALL AVENUE 20 1979, almost

certain

NANTUCKET PLACE OCTERLONEY STREET 45 1986, unlikely

NOVA COURT NOVA COURT 101 1970, almost

certain

RICHMOND MANOR NORTHRIDGE ROAD 5594 1982, possible

RICHMOND STREET RICHMOND ST 5261 1959, almost

certain

SACKVILLE MANOR OLD BEAVERBANK ROAD 51


SARAH JANE CLAYTON MANOR GOVERNORS ROAD 1 1980, possible

SIR JOHN THOMPSON MANOR LEPPERT STREET 7001 1978, almost

certain

SPRUCE GROVE JAMES ROY DRIVE 27 1979, almost

certain

SUNRISE MANOR GOTTINGEN STREET 2406 1970, almost

certain

TIMBERLEA MANOR BAY ROAD 1746 1985, unlikely

VALLEY VIEW VILLA ELM DRIVE 28 1979, almost

certain

VIMY ARMS GOTTINGEN STREET 2030 1983, possible

WAVERLEY MANOR FAUCHEAU LANE 12 1985, unlikely

WESTMOOR LODGE COOK AVENUE 6841 1978, almost

certain

WESTWOOD TOWER CHISHOLM AVE 6701 1)1964, almost

certain

WOODLYN MANOR WOODLYN DRIVE 2 1988, unlikely

1) revised April 2010 2) revised May 2010

5.0 SUMMARY OF POSSIBLE ASBESTOS CONTAINING MATERIALS Residential buildings, especially non-high rise single family structures or row housing, tend to have less use of asbestos than commercial or industrial buildings and generally include the following materials: Floor tiles and adhesives Sheet flooring Drywall joint filling compounds Plaster scratch coats Decorative interior stucco Insulation on heating and domestic water pipe systems Paper wrapped around heating ducts Paper pads under hardwood flooring Vermiculite in attics (not in MRHA buildings)

6.0 REMOVAL AND DISPOSAL OF ASBESTOS CONTAINING MATERIALS

Disturbance To Asbestos Building inspection and sampling programs are usually conducted in all areas of the building to which access was available. Inspection and sampling activities are only conducted in ceiling, wall and floor cavities that could be accessed without causing extensive permanent damage. This limits the survey in that materials that could contain asbestos might not be identified or sampled in areas that were not readily accessible. It is recommended that in areas scheduled for repairs or renovations that this report be consulted to determine if any material in that area might be identified to contain asbestos. If materials are encountered that are not know to contain asbestos, but there is reason to assume that they might contain asbestos, they should be tested for confirmation. The following sub-sections outline the generally accepted methods for the repair and/or removal of commonly encountered ACM’s. Since these sub-sections are intended to be generic descriptions of removal and repair procedures for a variety of common ACM’s, not all of these sub-sections are applicable to the types of asbestos containing materials encountered in the subject building. Also, these descriptions are not intended to be a specification of the requirements for removal of these materials.

Planned Extensive Removal of Friable Asbestos Containing Materials This procedure applies to the removal of large quantities of friable asbestos containing materials. This includes the removal of friable asbestos

containing materials 1 m2 or greater in size and/or the removal of large quantities of asbestos containing piping insulations. Some common asbestos containing materials that typically require removal using this method include;

- Removal of asbestos containing corrugated air cell or amosite piping insulation.

- Removal of asbestos containing parging cement insulated elbows, fittings and hangers.

- Removal of asbestos containing sprayed-on fireproofing or stucco.

- Removal of asbestos containing corrugated air cell wrap, parging cement or amosite on boilers, tanks, ventilation equipment, elevator equipment, etc.

- Removal of asbestos containing seamless vinyl flooring. Large-scale removal of friable asbestos containing materials is classified as a “Type 3” operation. In general, this method is the most stringent of the recognised methods and includes cautionary signage, worker protection (disposable clothing, approved CSA respirators, decontamination showers, site isolation (plastic enclosure, pressure differential), dust suppression (use of surfactant and air exchanges) and waste control (shipping manifests, proper transportation and disposal). Under no circumstances should removal be attempted by unqualified personnel or by personnel who will not follow specifications.

Planned Small Scale Removal of Friable Piping Insulations Small-scale removals of asbestos containing insulation on pipe work fittings, gaskets, flanges and/or pipe runs is

best removed using the glove bag method which is classified as a “Type 2” operation (Note that if a larger scale

removal of piping insulation is required, it may be more feasible to consider the “Type 3” method). As with any

planned removal of asbestos containing material, only suitably qualified personnel should conduct this sort of work.

Removal of this material will not be necessary unless:

1. It deteriorates appreciably (unlikely). 2. Renovations to the ceiling or wall space are planned that will impact

upon the asbestos. 3. The asbestos must be removed for some unspecified reason.

Planned Small Scale Removal of Friable Asbestos Containing Materials (1 m2 or less).

Small-scale removals of friable asbestos containing materials, such as those listed above of areas 1m2 or smaller, are classified as a “Type 2” operation. Note that if an area larger than 1m2 is to be removed, the work must be conducted using the “Type 3” method. As with any planned removal of asbestos containing material, only suitably qualified personnel should conduct this sort of work.

Planned Removal (>1m2) of Asbestos Containing Joint Compound and Plaster. Removal of asbestos containing drywall joint compound and/or plaster of an area 1 m2 or larger is classified as a “Type 2” removal. As these materials are generally considered to be of low friability, removal of plaster or drywall joint compound of areas <1 m2, can be conducted as a “Type 1” removal. As with any planned removal of asbestos containing material, only suitably qualified personnel should conduct this sort of work. Note that at times, circumstances may require these materials to be removed using a “Type 3” operation.

Planned Disturbance of Non-Friable Asbestos Containing Materials This procedure applies to the removal of materials considered to be non-friable. Some of these materials include:

- Asbestos containing floor tiles.

- Asbestos containing floor tile adhesives.

- Asbestos containing transite ceiling tiles, wall panels, transite drainpipes, etc.

- Asbestos wall tile adhesive.

Asbestos containing materials, considered non-friable, can be removed using the typical “Type 1” removal procedures provided the floor tiles are to be removed by non-mechanical means, in a manner that avoids cutting, drilling, abrading, grinding, sanding or vibrating the material. In general this requires the work area to be wet-wiped or HEPA vacuumed prior to any disturbance and the use of appropriate dust control measures to prevent dust from spreading from the work area. As a minimum, workers are required to wear disposable coveralls and a CSA approved respirator. The work area must be wet-wiped and/or HEPA vacuumed following the completion of the removal. If the removal is to involve cutting, drilling, abrading, grinding, sanding or vibrating of the asbestos containing material, then the material must be wetted to control the spread of dust fibres. If wetting of the material is not practical or possible, the removal must be conducted as a “Type 2” or under some circumstances a “Type 3” removal.

Accidental Disturbance of Asbestos Materials Accidental disturbance of small quantities of ACM's in the buildings will not pose a significant health risk. Minor disturbance of asbestos should be dealt with as follows by maintenance or custodial staff: 1. Consult the survey and attached test reports to determine if there is

reason to suspect that the damaged material contains asbestos. If the material is not included in the report, but there is reason to assume that it might contain asbestos, proceed on the premise that it is asbestos and have it tested for confirmation after it is cleaned up.

2. Moisten any fallen material and carefully place in waste bag. Clean

immediate area with wet paper towels. Do not use shop vacs or domestic vacuums. Avoid spilling material on clothing and avoid getting into treads on footwear.

3. Make temporary repair of damaged area with water resistant tape. 4. Notify the building owner/manager of the damage to make arrangements

for permanent repair or removal. Accidental disturbance of larger quantities of ACM's should be treated as follows by maintenance or custodial staff: 1. Consult the survey and attached test reports to determine if there is

reason to suspect that the damaged material contains asbestos. If the material is not included in the report, but there is reason to assume that it might contain asbestos, proceed on the premise that it is asbestos and have it tested for confirmation after it is cleaned up. Advise the building manager immediately of any disturbance.

2. Personnel should be evacuated from immediate area by building

management and temporary barricades (rope, chairs, etc.) erected to prevent entry and subsequent spread by foot traffic of ACM.

3. The building owner/management company, using consultants as required,

shall determine the extent of spread of ACM's. 4. Suitably qualified staff or asbestos abatement contractors may remove

fallen material, remove remaining material or make repairs as required, clean surrounding area, and dispose of ACM.

5. An air test should be arranged following completion of this work and

before barricades are removed to ensure that residual fibre concentra-tions are below 0.01 fibres/cc (as determined by NIOSH 7400 phase contrast microscopy method).

6. If applicable, the Occupational Health and Safety Committee(s) shall be

advised of the nature of any disturbance.

Routine Inspections of Asbestos Containing Materials All exposed ACM's noted in this survey, as per Ontario Regulation 278/05, shall be inspected for condition on a regular basis by maintenance staff or other suitable qualified individuals (at least annually). Any damage that is observed should be noted. Changes in condition should be brought to the attention of the building manager who will decide to either repair the material or have it removed. Materials in poor repair should be removed as soon as this can be conveniently arranged.

7.0 HAZARDS AND RISKS OF ASBESTOS CONTAINING MATERIALS Asbestos containing materials present a health hazard only when fibres are inhaled. Excessive airborne asbestos fibre concentrations may result from several factors. One form of asbestos, chrysotile, is naturally present in outdoor air at low concentrations in the order of 0.0005 f/cc. Within buildings, asbestos fibres may be released from the damaged surfaces of friable ACM's due to accidental damage; but by far the greatest source of disturbance arises from routine activities by janitorial, maintenance, and repair personnel who contact ACM's as part of usual work routines, and catastrophic damage resulting in major disturbance due to water damage and delamination. For environments such as residential apartment buildings, risk of accidental exposure to occupants of airborne asbestos containing materials is considered to be negligible. Risk of occupational exposure to resident custodial and maintenance personnel as well as outside trades contractors is minimal, except where exposure could be significant if unauthorised removal of asbestos occurred. Exposure to asbestos fibres might result from the following situations: 1. Accidental or intentional disturbance of damaged asbestos containing

materials identified in the survey report. Qualified personnel should remove such materials.

2. Use of improper removal techniques and procedures for the removal of ACM’s. 3. Careless removal of ceiling/wall gyproc resulting in exposure to

concealed and damaged insulation on pipe work in the space above, or damage and subsequent exposure to previously undamaged asbestos insulation.

4. Accidental or intentional disturbance of any friable materials not

identified in this survey that contain asbestos.

8.0 TRAINING OF PERSONNEL It should be the intention of the building owner and/or management company to have all but the most minor of asbestos abatement conducted by qualified

outside contractors. Work that could be done by custodial staff might include cleanup of fallen pipe insulation damaged by abrasion, clean-up of broken asbestos containing floor or ceiling tile, clean-up of minor damage to asbestos containing plaster or drywall joint compound, etc. Procedures outlined above will be sufficient to accomplish these tasks. This Management Plan should be presented to representatives of Occupational Health and Safety Committees, if applicable, who will then be responsible to ensure that all employees are aware of its existence and review it if required. Cleaning up and repairing more than the smallest of asbestos disturbances will entail the use of certain specialised materials and equipment including respirators, waste disposal bags, glove bags, garden sprayers, disposable clothing, HEPA vacuums, and purpose-made glues, encapsulants, and lagging compounds. Building owners or management companies may possess not all these materials. Accordingly, asbestos abatement should be conducted by outside asbestos abatement contractors for any disturbance resulting in greater than minor abrasions, or any disturbance that results in damage that cannot be suitably repaired with duct tape. 9.0 REVIEW OF RESPONSE PRIORITIES In the event of an accidental or planned disturbance, the following "chain of command" should be observed: All accidental disturbances shall be reported to the building owner/manager, who shall make appropriate arrangements or give suitable direction to ensure that it is properly cleaned up. All disturbances shall be reported to the owner or a representative of the building management company. The building owner or a representative of the building management company shall coordinate planned disturbances.

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