Methodology (Putrajaya)

8/13/2019 Methodology (Putrajaya)

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BRIEF DESCRIPTION ON THE CONCEPT FOR

INFRASTRUCTURE PLANNING AND DESIGN

1.0 INTRODUCTION

The Infrastructure development plan inclusive of planning and design for the

Project by the Consultant shall:

Fulfill the Projects needs Optimize on development cost

educe conflict of utilities and to achieve a !ell integrated plan of

infrastructure implementation

Comply to Perbadanan Putrajayas "PP# re$uirements

The approach to derive a concept for development of various infrastructure

components differs from each other as outlined in the follo!ing sections% Inessence the concept shall be a !or&able and efficient system design of

infrastructure utilities for the project%

2.0 EARTHWORK

The Consultant shall adopt the follo!ing processes for the development of

'arth!or& Plan:

(a) (ata collation

(b) Field reconnaissance and verification of data%

(c) e$uest for additional survey and investigation%


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(d) 'stablish the concepts that meet the design approach

(e) Conforming to PPs re$uirements

(f) Preliminary platforms levels setting

(g) Preliminary cost estimates

2.1 Data Collation

evie! all available information pertaining to

)% *urvey dra!ing for the area

+% Topographic map !ith scale ) :,-.--- from survey department

/% '0isting land use

1% *urrounding development

,% 2oundary conditions and constraints

3% 4vailable soil investigation reports

5% Proposed land use plan

2.2 Fiel Re!onnai""an!e an #e$i%i!ation o% Data

"a# Field trips shall be made to substantiate the data received. monitor itscorrectness and to understand the site characteristics. current conditions

and constraints%

"b# In addition. areas of unsuitable materials. soft ground. lo! lying areas.

natural !atercourse and flood plan shall be captured% The Consultant has

to ta&e note of any changes to the e0isting condition or landscape !hich

differs from the information received% 6erification of data is critical at this

stage as it has financial repercussion on the final design of earth!or&%


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2.& Aitional S'$#e( an in#e"ti)ation

"a# In the event discrepancies are found or omissions of certain crucial

information upon verification of data. the Consultant is to re$uest for

additional survey to be underta&en%

"b# *ubsurface e0ploration by means of boreholes and seismic refraction

survey may need to be carried out to determine the general bedroc&

profiles so as to determine the irregularities of the bedroc& profile in

various parts of the site. if sub7surface soil investigation by means of

boreholes reveals irregularities of bedroc& profile underlying the site%

2.* E"ta+li", t,e !on!e-t" t,at eet t,e e"i)n a--$oa!,

The concepts adopted in designing most economical and feasible earth!or& and

platform levels are as follo!s

)% Optimize8ma0imize on the volume of cut and fill "minimize earth!or

Ideally this shall follo! the natural terrain of the site+% 4chieve cut and fill balance in the overall development

/% To avoid cutting into hard material or roc&

1% 9inimize on the use of retaining !all by adopting split levels !ithin

building platform

,% 9a0imize on land use

3% Consider the implementation of the scheme in stages8parcels% This

aims to &eep the earth!or& movement !ithin the parcel at a

manageable level !ithout resorting to long haulage% Furthermore. it

enables the parcels to tie in !ith the overall development plan

5% To ensure interface !ith neighboring areas be it developed or e0isting

can be achieved%

% To consider the preferred locations to site utilities such as


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a% ;ater reservoir"s#

b% *uction tan&"s#

c% *e!age pump house"s#

d% *e!age treatment plant

e% 9ain drain reserve"s#

f% (etention pond"s#

2./ Con%o$in) to lo!al a't,o$itie" $e'i$eent"

In appreciation of the site natural land profile !hen developing the plan. the

policy and guidelines asserted by the relevant authorities shall be observed at all

times% The major guidelines pertaining to earth!or&s are as follo!s%

)#


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2. P$eliina$( -lat%o$ "ettin)

a3 Lan !la""i%i!ation

The Consultant shall carry out land classification using licensed 4uto Civil /( for

the !hole site to demarcate the categories of different classes of land !ithin the

development%

+3 Plat%o$ "ettin) an ea$t,4o$5 !o-'tation

2y considering the concepts outlined earlier and authorities re$uirements. the

Consultant shall come up !ith a preliminary layout for the earth!or&% The

earth!or& cut and fill volume for each pac&age are computed using 4uto Civil

/(% The computation !ould include the amount of roc& cutting. if any. based on

the inferred bedroc& profile%

!3 Slo-e "ta+ilit( anal("i"

To obtain approval from >? and I&ram. the Consultant needs to prepare@eotechnical 4ssessment eport to ascertain long term stability of cut and fill

slopes !ithin the development site%

2.6 P$eliina$( !o"t e"tiate

The Consultant shall come up !ith the preliminary costing for the earth!or& that

is inclusive of the use of retaining !all. brea&ing up of hard material. roc& blasting

and hauling and environmental protection measures. such as silt fences. earth

drains and sediments control basins and other ancillary !or&s%


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&.0 ROAD S7STE8

The Consultant shall adopt the follo!ing processes for the development of oad

system:

"a# (ata collection of e0isting main roads

"b# Field reconnaissance and verification of data%

"c# Apgrade or !idening of e0isting road in accordance !ith TI4 report

"d# Proposed road system that conforms to


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&.* P$o-o"e $oa "("te

The proposed road system shall conform to ?s

definition% They are as follo!s:

"a# '0press!ay

"b# 4rterial

"c# Collector

"d#


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&. P$eliina$( !o"t e"tiate"

Apon finalizing on the road system for the Project. the Consultant is to prepare

the preliminary costing for the implementation of the road system%

*.0 DRAINAGE S7STE8


(rainage Plan:

"a# (ata collation

"b# Field reconnaissance and verification of data%

"c# e$uest for additional survey and investigation%

"d# (efine boundary condition%

"e# (efine e$uirements and needs%

"f# 'valuate condition and capacity of e0isting infrastructure%

"g# Carry out Preliminary Bydrological 4nalysis

"h# Carry out Preliminary Bydraulic analysis

"i# (evelop (rainage Plan options% ecommend preferred option%"j# Preliminary Cost 'stimate%

*.1 Data Collation

The Consultant to obtain the follo!ing data:

"a# Topographic map !ith scale ):,-.--- from *urvey (epartment%

"b# Contour survey or grid survey of the project area%

"c#


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Conduct field trip to verify data received and to understand the site conditions.

constraints and problems% 6isit lo!7lying areas that are fre$uently flooded%

Formulate preliminary drainage concept and alternatives%

*.& Aitional S'$#e( an in#e"ti)ation

To identify the re$uirement as !ell as the scope of any additional survey and

investigation !or&s%

*.* De%ine Bo'na$( !onition

To define drainage catchments areas and drainage boundary condition for the

project areas%

*./ E#al'ate Conition an Ca-a!it( o% E9i"tin) In%$a"t$'!t'$e"

To compile inventory of all e0isting drainage infrastructures and to evaluate the

e0isting conditions as !ell as the current capacity of all drainage structures%

*. P$eliina$( H($olo)i!al Anal("i"

To carry out preliminary hydrological analysis for a preliminary assessment on

the rainfall7runoff relationship for the project area% 9athematical model such as

the 'P4 *torm ;ater 9anagement 9odel "*;99# dynamic rainfall7runoff

simulation model !ill be used for single event as !ell as multiple events

simulation of runoff for the catchments area% 4ctual time7varying rainfall based on

rainfall intensity obtained from I(F curve !ill be used to estimate the design

discharge at various locations of the project area% The steps for the analysis are

as follo!:

"a# (ata collection

"b# ainfall intensity and fre$uency analysis


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"c# 9odel calibration and verification using observed data

"d# 9odel simulation to obtain design discharge hydrograph

*.6 P$eliina$( H($a'li! Anal("i"

Bec7as model !ill be employed to obtain the preliminary hydraulic behavior of

the rivers and any main drainage outlet to determine the preliminary sizes and

reserves re$uirement for planning purposes% The steps are:

"a# (ata collection

"b# 9odel setup

"c# 9odel calibration and verification

"d# *imulation

*.: De#elo- D$aina)e Plan O-tion"

To develop and propose (rainage Plan options to obtain a most effective.

efficient. feasible and cost effective drainage system that meets drainage

re$uirement% (rainage alignments. drainage reserves. cross7drainage structures

and drainage control structures !ill be determined based on preliminaryhydraulics analysis% ecommend for implementation the most optimum drainage

plan option%

*.10 P$eliina$( Co"t E"tiate

To compute preliminary drainage infrastructure cost for the project%


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/.0 SEWERAGE S7STE8 PLANNING


*e!erage Plan:

"a# (ata collection of e0isting se!erage infrastructure

"b# Components of se!erage infrastructure

"c# Catchment profiling and Population e$uivalent estimate

"d# Intermediate *e!age Pumping *tation%

"e# Preliminary siting and sizing of se!erage treatment plant

"f# Preliminary cost estimates

/.1 Data Colle!tion

The Consultant to obtain the follo!ing data:

"a# Topographic map !ith scale ):,-.--- from *urvey (epartment%

"b# Contour survey or grid survey of the project area%

"c#


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2ranch se!ers

9ain se!ers

Trun& se!ers

*e!age Pumping *tation

*e!age Treatment Plant

*ludge Treatment and disposal facilities

/.& Cat!,ent -$o%ilin) an -o-'lation e'i#alent e"tiate

"a# (efine limits of se!erage catchment%

The objective is to define the area limits of a catchment for !hich

se!erage planning is to be carried out%

Factors defining the catchment limits are influenced by topography.

administrative borders and artificial or natural barriers that impede the flo!

by gravity to a centralized *e!erage treatment plant "*TP#

"b# Timing and staging of development

The development of the catchment profile is also influenced by the timing

and staging of the development% This gives an opportunity to gauge the

number of pump stations that !ill be re$uired. as !ell as to plan out the

number of permanent *TPs that !ill lead to an optimum se!erage

catchment plan%

Furthermore. this approach permits the consultant to e0amine the cash

flo! in the implementation% Baving conceived the layout. the Consultant

shall strategize on the implementation of the se!er net!or& in line !ith the

Project development plan%


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"c# @ravity se!er reserve

The locations. alignment and gradient of gravity se!ers !ithin a

catchment !ill be developed in conjunction !ith the plan and the

Consultants proposed earth!or& platform levels% *hould the need arise.

additional reserve for the se!er main shall be identified at the planning

stage for rerouting to avoid having deep manhole or introducing

intermediate se!age pumping station%

/.* Inte$eiate "e4a)e -'-in) "tation"

"a# To avoid deep manholes. !hich is common in catchment of relatively flat

terrain. the Consultant is to e0amine the possibility of introducing

intermediate se!age pumping stations% 4s a guide the location of such

pumping station is located at the lo!est area !ithin the catchment

"b# 4fter determining the location best suited to site the se!erage pumping

station. the Consultant proceed to prepare preliminary layout% This

enables the Principal Consultant to allocate the re$uired reserve area tothe pumping stations in the plan layout%

"c# In addition. provision of the necessary buffer zone shall also be allo!ed

for in the plan layout%

/./ Se4a)e t$eatent -lant

"a# Identify most suitable location to site centralized se!age treatment

plant%


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Factors determining its suitability are such as the location of a receiving

!atercourse. accessibility. topographical feature of the proposed site and

its location in relation to the overall se!erage net!or&%

"b# uality of effluent discharge

The $uality of effluent discharged by proposed *TP shall comply !ith the

discharge standard established by the (epartment of 'nvironmental

9alaysia "(O'#% The Consultant shall decide on the *tandard of effluent

discharge in compliance !ith the e0isting !atercourse condition%

"c# Class of *e!age Treatment Plant

The choice of class for the treatment plant varies depending to the

treatment capacity% This choice can only be made once the tentative

influent. !hich is the population e$uivalent for the development. to the

se!age treatment plant is obtained%

"d# The (@** (evelopers @uidelines on *e!erage Policy for =e!

(evelopments provides an empirical estimate of areal re$uirement for themechanized *TP% In addition provision of buffer zone surrounding the

treatment plant shall be allo!ed for in the plan layout in accordance !ith

the guidelines%

"e# The planning also re$uires the Consultant to e0amine the cash flo! in the

construction of the *TP% Baving conceived the layout. the Consultant is to

strategize the implementation of the *TP in line !ith the Project

development plan by introducing treatment facilities in modular form%

/. P$eliina$( !o"t e"tiate"


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"a# Apon finalizing on the se!erage system plan. the Consultant is to come

up !ith the preliminary costing for the implementation of the se!erage

system infrastructure.

"b# ;ith the development strategy made available. the Consultant shall be

able to estimate the cash flo! for the implementation of infrastructure in

stages%

.0 WATER SUPPL7 S7STE8 PLANNING

The Consultant shall adopt the follo!ing processes for the development of ;ater

*upply *ystem Plan:

"a# (ata collection

"b# Field reconnaissance and verification data

"c# ;ater demand projection

"d# Preliminary detail of ;ater *upply Plan

"e# Preliminary cost estimate and cash flo!

/.1 Data Colle!tion

evie! all available information pertaining to

)% *ource of ra!8treated !aterD

+% (etail of !ater treatment plant. balancing reservoir. service reservoir

"capacity. T;


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Field trips shall be carried out many times to re7access the suitability of the sites

chosen based on topographical maps% It is important to ascertain that the high

ground is sufficient to construct the service reservoirs% ;hile the pipeline routes

selected shall be ascertain from the inspection at site run along the sufficient

road shoulder or should any land ac$uisition is re$uired to provide strip of pipe

reserves% =ot only that. the main study shall start of finding the source of treated

or ra! !ater supply to be treated as !ell%

4ssistance from *tate ;ater 4uthoritypersonnel are also re$uired to verify data

such as details of the e0isting pipes. valves. pipeline alignment. etc%

The Consultant also needs their assistance in providing relevant as7built

dra!ings or reports to understand the general concepts and system of !ater

supply in vicinity of the area%

/.& Wate$ Dean E"tiate

Population and !ater demand projection are necessary to identify the e0tent ofproposed !ater supply system to satisfy current and future demands. if any% This

demand projection !ill be used in conjunction !ith the net!or& modeling to

simulate the effects of increased demand on the hydraulic capacity of the

systems%

/.* P$eliina$( Detail o% Wate$ S'--l( Plan

;ith the careful study of the terrain of the e0isting ground and propose platform.

the Consultant shall be able to come out !ith the !ater distribution system to be

introduce for the development%


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The selection of the type of distribution system depends on the topography.

location. e0tent of the distribution area and site conditions%

@enerally there are three "/# option for selection that is:7

"a# @ravity *ystem

"b# (irect Pumped *ystem

"c# Combination of @ravity and Pumped *ystem

@ravity system shall be proposed !ith utilizing the available ade$uate elevation

of the supply and !hen other site conditions permit% ;here the gravity type is

not feasible. the gravity and pumped combination shall then be considered%

Component of ;ater *upply Plan shall be as follo!ingD7

"a# *uction Tan&

"i# the !ater sourced from trun& main is delivered and stored into

suction tan&

"b# Pumphouse

"i# to house all pumping facilities and e$uipment

"c# *ervice eservoir

"i# It is usually situated in higher ground so that !ater can be

distributed to consumer through gravity%

"ii# In the absence of high ground. reservoir shall be elevated

structurally%

"iii# For planning purpose. the service reservoir re$uires a minimum

setbac& of 3m or Em "for elevated reservoir# from slope ground% 4n

access road combined !ith the pumping and falling main pipe


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reserve to8from the reservoir is re$uired to allo! for operation and

maintenance of the reservoir%

"iv# The service reservoir shall be as close and central as possible to

the distribution area it serves%

"v# ;here the service reservoir cannot be sited close to the demand

area. a t!in pipeline layout shall be given consideration% The t!in

pipeline !ill be connected at their e0tremities to form a ring main

through the distribution area% 2y this means not only !ill the system

be able to cope more effectively !ith pea& rates of flo! but. in

addition. should a repair be necessary on one main. at least some

flo! can be maintained to the distribution system%

"vi# The service reservoir can be built in phases in line !ith the phases

of development% In this situation. the service reservoir !ill be

constructed either in stages or in compartments%

"vii# ;here e0treme topographical conditions prevail in demand areas.

such as greater than 1- metres difference in elevation. pressure

zoning of service areas according to the ground elevations may be

necessary%

"viii# T!o separate !ater supply systems. eg% Bigh ;ater *upply *ystemand


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"ii# This main reticulation is the main s&eleton of the !ater reticulation

system%

"iii# The main reticulation comprises of trun& main pipe into suction

tan&. pumphouse. pumping main to service reservoir and falling

main pipeline bypassing the !hole of development%

"iv# (uring implementation of the project. usually the main reticulation

laid earlier and supported by the secondary reticulation to serve to

each phases of development%

"e# *econdary eticulation

"i# Pipeline shall be preferably be laid adjacent to roads as provide

easy access for maintenance% 4part from the space reserved for

pipe laying on the road shoulder. a clearance of )%- metre from

se!erage line is re$uired%

"ii# The reticulation pipes shall be laid as to form a net!or& system%

(ead ends shall be discouraged%

"iii# The pipelines shall be as short as possible. thus providing least

capital and operation costs%

"iv# The pipelines also shall be designed to suit the head available.ta&ing into consideration the designed flo!. residual head

re$uirements and the hydraulic gradient%

"v# The combination of secondary reticulations net!or& shall be studied

as !ell as to form the (istrict 9etering 4reas "(94# for *tate ;ater

4uthority to monitor and record the flo!% This (94 is part of the

=; activity to reduce number of lea&ages pipe% Therefore a

reliable and efficient distribution system can be provided to the

development area%

"vi# There are many types of pipes material to be used to distribute

!ater supply to the consumer% *election of the pipe material suiting

to the site condition. best option of pipe net!or& or reticulation shall

be studied especially in the escalating cost of pipe material recently%


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"vii# The pipelines of the distribution system normally comprise the

largest capital assets and underta&ing possesses% 4lthough the

cost of maintaining pipelines !ill be borne by the *tate ;ater

4uthorityupon the period of handing over. fre$uent disruption of

!ater supply due to lac&ing of pipelines design !ill become the

disaster to the consumer especially industrial consumer in the

development in the aspect of their economy and operation%

"f# Communication Pipelines

"i# e$uirement of communication pipeline also varies depending to

the *tate ;ater 4uthorityD

"ii# In certain state. it is compulsory to lay secondary main pipe parallel

!hen the number of houses to serve in a ro! is more than +- units%

"iii# ;ith this. communication pipes !ill be laid closer to the main pipe

at each side of road !ithout introducing too e0cessive number of

communication pipe crossing underneath the road carriage!ay%

Therefore. it !ould be easier for maintenance !ithout causing major

inconvenience "eg% road cutting# to the public%"iv# *election of communication pipes shall also be carefully considered

as it !ill contribute to the cost of the project development% For

e0ample to some *tate ;ater 4uthority. preference of using

stainless steel as communication pipe over B(P' pipe certainly

incurring higher cost to the developer%

4nalysis of the !ater supply system !ill be done using net!or& modeling

soft!are% The net!or& model representing the proposed distribution system !ill

be modeled using soft!are such as ;aterCad 3%- developed by Baestad

9ethod. A*4 to assess the system performance under a variety of supply and

operating conditions%


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/./ P$eliina$( Co"t E"tiation an Ca", Flo4

Apon finalizing the proposed !ater supply system for the development. the

Consultant shall come out !ith the financial analysis to study the feasibility

comparison to fe! options proposed% The Consultant shall be able to compute

the segment8stages and total amount of financial cost estimation as not to allo!

an e0cessive capital cost e0penditure at the early stage of !ater supply !or&s%

BRIEF DESCRIPTION FOR THE SUBSTRUCTURE PLANNING

AND DESIGN


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WORK 8ETHODOLOG7 FOR E Con!e-t an

Pe$%o$.an!e

S-e!i%i!ation"

Tene$ Callin)

Con"t$'!tion

P$o=e!t Final i"ation

DESIGN

STAGE

TENDER

STAGE

PRO?ECT

I8PLE8ENTATION

STAGE

Tene$ E#al'ation 2De"i)n

Re#ie43 @A4a$

De"i)n ;e$i%i!ation


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DESIGN STAGE

De"i)n an De#elo-ent Plannin)

P$o!e'$e

Plannin) an De"i)n In-'t

4t the outset of the planning. the Consultant shall prepare Project uality

Plan"PP# Part ) !hich captures the follo!ing details

Project Particulars Project Title

2ac&ground of the Project

*copes of ;or&s

Client

Project Organization

Project Team

(esign 4ctivities and Persons responsible

'mployer Particular


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In addition. at this stage. the Consultant must identify and obtain the necessary

design input that enables the Consultant to prepare the design concept% They

are summarized in the follo!ing table

Categories of (esign Input (esign Input Informationa% Client re$uirements 2udget

*chedule8 phasing plan

Type usage of building

(evelopment ideas8concepts

b% (esign Criteria (esign Code

@uidelines from 4uthorities


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4t the project init iation and preliminary stage. the Consultant shall confirm on

the project team8organization. !hich typical shall conform to the follo!ing

organization chart%


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Re"-on"i+ilit( A't,o$it( o% Pe$"onnel in t,e O$)aniation C,a$t

The follo!ing is an outline of the personnel and their respective responsibilities

in the project

C,ai$an

Provide policy. lead and chart the development of the firm together !ith

the 9anaging (irector

4pprove the 9ission *tatement together !ith the 9anaging (irector%

Chairs and leads the Consultants 2oard of (irectors

8ana)in) Di$e!to$

Co-an(" De#elo-ent Poli!(

Charts the companys development policy and e0pansion

programme%

?o+"

Prospecting for >obsD


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Formulate companys strategic investment policiesD

9aintains and revie! companys financial related statistics%

Re"o'$!e"

Plan and identify the companys manpo!er resources needs in line

!ith the companys gro!thD

Chart the companys employment programmeD

Identify companys space re$uirement in line !ith the companys

e0pansion and employment programmeD

'alit( A""'$an!e

4pprove the companys mission statement together !ith the

ChairmanD

Together !ith the I*OE--) Project (irector revie! and approve

uality *ystem Procedures%

Wel%a$e

Chart the companys staff remuneration and benefits policiesD

Together !ith !elfare committee identify and implement training

and !elfare programmes for employees at all levels%

P$o=e!t Di$e!to$

"Including 9( and other (irectors#

?o+" P$o"-e!tin)

Prospecting for jobs


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evie! of companys capability in accordance !ith the prospective

jobs re$uirement prior to the acceptance of the job appointmentD


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The Project Engineer shall report to the Project Director.

P$eliina$(


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Carry out design and drafting !or& including preparation of design

reports%

evie! and chec& dra!ings8calculations%

Co7ordinate and supervise all drafting !or&s%


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Site Sta%%

The site staff shall consist of esident 'ngineer8 *uperintending Officers site

representative and the Cler& of ;or&%

"a# esident 'ngineer8 *%O%s site representative

4ns!erable and responsible to the Consultant

;atch. supervise and inspect the Contractors ;or&s in

accordance to the *pecifications and (ra!ings%

Inspect any materials or goods to be used in connection !ith the

;or&s in accordance to the *pecifications and (ra!ings%

Inspect the !or&manship employed in connection to the ;or&s in

accordance to the *pecification and (ra!ings%

;itness all tests to be carried out on site in connection !ith the

;or&s%

Anderta&e joint measurement on site !ith the Contractor in

connection !ith the ;or&s in accordance to *pecifications and

(ra!ings%

"b# Cler& of ;or&

4ns!erable and responsible to the Consultant and esident

'ngineer%

4ssisting the esident 'ngineer8*%O%s site representative in his

responsibility as in Item "a# above%

In the event that there is no esident 'ngineer8*%O%s site

representative appointed for the project. he shall underta&e theresponsibility of the '8*%O%s site representative in Item "a#

above%


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De"i)n O't-'t

Types of design output include the follo!ing: 7

a# (esign Criteria for Civil and *tructuiral ;or&s

b# (esign @uidelines for Civil and *tructural ;or&s

c# (ra!ings "*chematic and Concept (ra!ings#

d# Performance *pecifications for Civil and *tructural ;or&s

The design concept output shall be translated into dra!ings "*chematic and

Concept# and performance specifications. design criteria and guidelines%

TENDER STAGE

P$o!e'$e"

Gene$al

@enerally . the Tendering procedure for design and build contract consists of the

follo!ing 1 stages:7

)% Tendering *tage


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+% Tender 'valuation " (esign evie!# 4!ard *tage

/% (etail design verification stage

1% Contract (ocument *tage

The Consultant shall discuss !ith the Client and confirm the date to carry out

the tender e0ercise% The date of tendering may be based on the schedule or

!or&s program. or instruction from the Client%

The effective Tender (ocument preparation procedures generally involve the

follo!ing process:7

)% Confirmation of Contract Particulars

+% Tender Concept (ra!ings and *&etches Preparation

/% Performance *pecification Preparation

1% Preparation of emaining Part of Tender (ocuments

The above Tendering stage process is to be carried out concurrently%

Con%i$ation o% Cont$a!t Pa$ti!'la$"

The Consultant shall prepare the Cont$a!t Pa$ti!'la$" Con%i$ation@A--$o#al

Li"t Fo$ and be for!arded to the Client for confirmation and approval%

The Consultant shall prepare the tender document based on the information

approved or comment by the Client in the Contract Particulars Confirmation8

4pproval


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The Consultant shall prepare the performance specifications according to the

(esign Control procedure that meet the design criteria%

P$e-a$ation o% Reainin) Pa$t o% Tene$ Do!'ent"

The Consultant shall prepare the remaining part of Tender (ocuments based on

the typical tender document table of content and the information in Contract

Particular Confirmation84pproval


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If there is verbal comment from the Client. the Consultant shall !rite to the

Client on confirmed understanding% The Tender (ocument shall be amended

accordingly%

The tender calling e0ercise shall be carried out upon completion of amendment%

Tene$ Callin) Clo"in)

The Consultant shall arrange to ma&e necessary copies of Tender documents%

@enerally there are + !ays of calling tender as determined by the Client:

)% Open Tender

+% Invited Tender

For Open Tender. the =otice for Tender !ill be published in local ne!spapers

approved by the Client%

For Invited Tender. the Consultant !ill send out the Tender Invitation


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Tene$ E#al'ation

The Consultant may evaluate the tenderers based on. but not limited to. the

follo!ing criteria "!here applicable# :7

Correctness and completeness of filling Form of Tender and *ummary of

Tender%

*ufficiency of document submitted%

*ubmission of tender deposit%

Formal $ualification re$uires%

(esign Concept Proposed and !or& methodologies%

Tender price proposed% Technical capability%

Financial capability

esource schedule

Plant 9achinery

Tenderers e0perience and trac& record

;or& method statement8@eneral approach

(esign *chedule

The Consultant shall foremost revie! the design proposal made by the tenderes%

The objectives of design revie! submitted by the Tenderers are toD

'valuate ability to meet design re$uirements8criteria8concept8performance

specifications

Identify problems and potential problems

Apon revie!ing the design concept and chec&ing on the remaining items

outlined above being complied !ith. The Consultant shall shortlist and

recommend the tenderers prior to the preparation of the Tender 'valuation

eport%


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The Consultant shall prepare a Tender 'valuation eport that shortlist and ma&e

recommendations% The Tender 'valuation eport shall be submitted together

!ith a covering letter to the Client for approval%

The follo!ings documents shall be attached to the Tender 'valuation eport as

a tendering record:7

Tender Invitation


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The Client or the Consultant "on behalf of the Client# !ill issue the


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Apon design chec&ing and fulfillment of all conditions in


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C3 PRO?ECT I8PLE8ENTATION CONTROL STAGE

P$o!e'$e"

Procedures are available to serve as a guideline for the follo!ings:

C.13 SITE AD8INISTRATION

8onito$in) Cont$a!to$ Co-lian!e o% Sa%et( an Healt, Re'i$eent>

Cont$a!t S-e!i%i!ation" an Ot,e$ Stat'to$( O+li)ation"

The esident 'ngineer "'# is to monitor and ensure that all Parties carry out

their obligations in the Contract%

*hould the ' detect any non7compliance. he is to issue a site instruction to the

Parties concerned%


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' is to bring up the matters of non7compliance to the attention of the

Consultant in the *ite meeting and copies of the site instructions should be sent

to the Consultant for reference%

' is to maintain proper records of all site instructions issued to the Parties

concerned%

Site Dia$( Re-o$t

The Contractor is to maintain a site diary report on site during the period of the

Construction Contract%

The Consultant shall approve format of the site diary report% The Consultant

shall have their o!n format. if the contractor chose to use the same%

esident 'ngineer is to sign his ac&no!ledgement in the site diary report at the

end of every !or&ing day or other specified period as agreed%

P$o)$e"" 8onito$in)

Contractor is to submit the proposed !or&s programme and resource schedule

for the contract !ithin 1* a("after the a!ard%

The Consultant shall revie! and comment the contractors !or&s programme

and resource schedule through formal correspondence or in the site meeting. if

necessary%

Contractor is to submit monthly8!ee&ly8fortnightly or other periodical progress

report and present to The Consultant during the *ite meeting or deliver to theConsultant as re$uired in the Contract%

The Consultant and the ' shall revie! all progress as reported in the Progress

eport%


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The ' may maintain his o!n progress record !here necessary as to counter

chec& on the Contractors records%

If the progress reported is satisfactory. the Consultant or ' is to file up the

reports for record purposes%

If any delay is observed. formal contractual correspondence to the Contractor

shall then be issued by the Consultant to notify the contractor of the delay and

re$uest for a recovery programme and method statement to catch up on the

delay%

E9ten"ion o% Tie

Apon it becoming apparent that the !or&s is delayed. the Consultant shall notify

the Contractor through formal correspondence and *ite meetings. re$uesting for

the cause of delay and the application of '0tension of Time%

The Consultant shall process the Contractors application for '0tension in

accordance !ith the provisions of the Contract !ith the assistance of the '%

The Consultant shall issue certificates of (elay and '0tension of Time if the

reasons for the delay as submitted by the Contractor are valid% The Parties

empo!ered in the Contract shall endorse the Certif icate% Copies of the

Certif icate shall be distributed to the 'mployer8*uperintending officer.

Contractor and for the Consultants records%

If the reasons for the delay are not valid. a final !arning letter on the *%O%s

intention to issue the Certificate of =on7Completion shall be issued to the

Contractor%

If the Contractor is not able to produce valid reasons for his delay !ithin seven

"5# days from the date of the letter. a Certificate of =on7Completion shall then be

issued to the Contractor% The Parties empo!ered in the Contract shall endorse


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the Certi ficate% Copies of the Certi ficate shall be distr ibuted to the

'mployer8*uperintending officer. Contractor and for the Consultants records%

The Consultant shall then notify the 'mployer on their rights in the Contract to

impose


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The ecommendation For Progress Payment Certificate shall then be sent to the

Client complete !ith all supporting documents !here necessary for the

'mployers8*uperintending Officers endorsement%

'ndorsed copies of the ecommendation For Progress Payment Certificate shall

be distributed to the 'mployer. Contractor and the Consultants filing%

Site 8eetin)

;here the Consultant is the *uperintending Officer or *uperintending Officers

representative. minutes of the *ite 9eeting shall be recorded in previous

minutes or =otes of (iscussion89eeting%

;here the Consultant is not the *uperintending Officer or *uperintending

Officers representative. the person !ho attends the *ite 9eeting representing

the Consultant shall ta&e notes of discussion in the *ite 9eeting by recording it

in previous minutes or =otes of (iscussion89eeting%

Site In"t$'!tion"

'8CO; is empo!ered to issue *ite Instructions on the ;or&s in the Contract%

The '8CO; *ite Instruction is not empo!ered to issue any instructions. !hich

constitutes a variation to the Contract%

6arious *ituations !hich permits the '8CO; to issue a *ite Instruction i%e

instructions to rectify8ma&e good. instructions to reject8stop !or&s !hich is not in

compliance !ith the *pecifications and (ra!ings. re$uest for opening of !or&s

!hich is not inspected. instructions on safety and health on site%

*ite Instructions issued shall be ac&no!ledged by the Contractors

representative on site and8or attached !ith the De%e!t Li"t if necessary% The

*ite Instruction shall then to be circulated to all parties%


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4ll verbal instructions must be confirmed !ith !ritten instruction accordingly%

'8CO; is to monitor the compliance of the instructions issued. re7inspect the

;or&s and sign off the (efect


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"a# Piled Foundation K 9aintained load test for preliminary piles

to confirm the pile capacity and the pile driving criteria%

"b# *hallo! Foundation 7 9ac&intosh probe or penetrometer test

to verify the soil bearing capacity for shallo! foundation

"c# Concrete 7 Trial mi0 and concrete cube test to validate the

concrete mi0 design%

esult of design validation and actions arising are recorded in the relevant test

report%

If the method statement submitted by the Contractor is in order. the Consultant

shall prepare and issue a G=o ObjectionH correspondence to the Contractor and

instruct the Contractor to proceed !ith the ;or&s% Instruction may also be

issued through site meeting%

C.23 ;ARIATION OF WORKS

6ariations to the Contract arise mainly due to the change in the project planning

by the Client. 4uthoritys re$uirement and conditions on site !hich are not

foreseeable during the tender stage. utilisation of provisional sums allo!ed in

the Contract and Contractors alternative proposals%

;here the Consultant is not the *uperintending Officer "*%O%# or *%O%s

representative to the Contract. the Consultant shall prepare an 'ngineers

Instruction% The '%I shall then be sent to the Contractor for ac&no!ledgement

and copied to all parties in the Contract%

;here the Consultant is the *%O% or *%O%s representative. the Consultant shallprepare the *%O Instruction attached !ith all support ing dra!ings and

information%

The *%O%I% shall then be sent to the *%O% or Client for endorsement complete

!ith all supporting dra!ings and information%


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The endorsed *%O%I shall be sent to the Contractor and an ac&no!ledgement is

obtained%

;here the *%O%I constitutes a variation to the Contract. the Contractor shall be

advised to submit their variation claim timely%

The Consultant shall verify all variation claims submitted by the Contractor and

prepare a Certificate of 6ariation of ;or&s accordingly% ;here necessary. the

Consultant may clarify the claim !ith the Contractor or see& the '8CO;s

assistance on the same%

4t no circumstances shall the Consul tant negotiate !ith Contractor on the rates

or $uantum of !or&s in the variation claim !ithout the authorisation of the Client%

The Consultant shall then endorse the finalised Certificate of 6ariation of ;or&s

and send to the 'mployer or the *uperintending Officer for 'ndorsement

completes !ith all supporting information%

The duly endorsed Certificate of 6ariation of ;or&s shall be distributed to the

Contractor and all parties in the Contract%

C.&3 PRO?ECT FINALIATION

A--li!ation %o$ Ce$ti%i!ate o% Fitne""

;hen the ;or&s8Contract82uilding is practically completed. i%e% after the

issuance of the Certificate of Practical Completion by the *uperintending Officer.

the Consultant shall ma&e an application to the relevant authorities for theissuance of the Certificate of Fitness%

The Consultant shall prepare all CF application forms and proceed to for!ard to

the authority accordingly%


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*ubse$uent to the application for CF. the authorities !ould issue notices to all

relevant local authorities and utilities department e%g% >?. >P*. >PP8I;?.

>248PA4*. Fire (epartment. Bealth department to see& their comments8support

on the CF application%

The Consultant shall then contact and organise !ith the relevant authorities for

joint inspection and submit all support ing documents8testing results. as7built

plans. structural plans8calculations. necessary forms in order to obtain their

support on the CF application%

>oint Inspection should preferably be carried out in the presence of the

Client8O!ner. contractor !ho carried out the relevant parts of the !or&s and the

'%

The Consultant should follo! up diligently for the issuance of the inspection

report%

If the !or&s is acceptable by the relevant authorities. then the same authority

!ill issue a letter in support of the CF applications%

Bo!ever if the !or&s is found to be not in order by the local authorities. then the

comments from the local authorities should be conveyed to the Consultant%

The Consultant shall then decide !hether the matter should be brought to the

attention of the *uperintending Officer. Client. Contractor and decide !hether

instruction is to be issued to the Contractor to rectify the defective !or&s or

proceed to appeal to the authorities on their comments%

4nother joint inspection shall be carried out until all !or&s are in order andacceptable to the authorities%

.2 A" B'ilt D$a4in)"


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4s7built (ra!ings !ill be produced and submitted by the Contractor !hen the

;or&s or Part of the ;or&s becomes complete%

*urvey !or&s to produce the as7built dra!ings shall be !itnessed by the ' or

CO;%

The as7built dra!ings shall be produced and endorsed by the


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If the ;or&s is found to be practically completed and !ithout substantial defects.

the Consultant shall prepare and endorse the Certificate of Practical Completion

if the Consultant is the *%O% or *%O% epresentative% 4 letter of G=o objectionH on

issuance of CPC shall be prepared by the Consultant if the Consultant is not the

*%O% or *%O% epresentative%

If there is substantial outstanding and defective !or&s to be found during the

CPC inspection. the Consultant shall record the result of the joint inspection and

produce a (efect


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Apon the issuance of CPC. the Consultant shall prepare a ecommendation For

Progress Payment certif icate for first moiety of the total amounts of the

etention Fund% This certif icate shall then be for!arded to the Client for

approval%

Together !ith '8CO;. the Consultant shall also verify all claims submitted by

the Contractor and prepare a *tatement of Final 4ccount% If the *tatement of

Final 4ccount is found to be in order. the Consultant shall present and discuss

!ith the Client on the same prior to the officially issuance of the *tatement of

Final 4ccount to the Contractor% If there is comment from the Client. the

Consultant shall amend according to the comments%

The final *tatement of Final 4ccount shall for!ard officially to the Contractor

and the 'mployer for their endorsement%

'ndorsed copies of the *tatement of Final 4ccount shall be distributed to the

'mployers office. Contractor and retain one copy by the Consultant

D'$in) De%e!t" Lia+ilit( Pe$io

4t any time !ithin the (efects liabi li ty Per iod. if the Consultant or the ' detects

any defect. or defect complaint received from the Client. the Consultant and '

shall investigate the defects or complaints and prepare a !ritten instruction

together !ith the (efect


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If the contractor had rectified the defects accordingly. the Consultant shall

confirm this by signing in the (efects oint Inspection should preferably be carried out in the presence of the

Client8O!ner. Contractor. the Consultant%

;here the joint inspection reveals no outstanding or further defects. the

Consultant shall prepare and issue the Certificate of Completion of 9a&ing @ood

(efects "CC9@(# to the Client and Contractor%

;here the joint inspection reveals outstanding or further defects. the Consultant

shall prepare a (efect


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This certificate shall then be issued to the 'mployer for approval% 4pproved

copies of the certificate shall be issued to the Contractor and distributed to the

'mployer and retain one copy by the Consultant

The Contractor shall prepare construction Programme% The Construction

Programme shall be revie!ed and approved by the Consultant%

To ensure sufficient information for *ite staff to perform their duties.

Construction (ra!ing. *pecifications and !here applicable. *hopdra!ings.

9ethod *tatements. 'ngineers Instructions. *uperintending Off icers

Instructions. correspondences and site meeting minutes shall be made available

at *ite office for easy reference%

Inspection Chec&lists are available as additional guidance for *ite staff to carry

out !or&s inspection% *ite staff shall carry out the necessary !or&s inspection%

*uitable e$uipment "such as computer. printer. fa0 machine. camera. vehicle#

shall be used by *ite staff as per contract re$uirements%

On fortnightly or monthly "or any predetermined interval#. Contractor shall

submit progress report% The Project 'ngineer shall evaluate the progress report%

The esident 'ngineer "'# representing the Consultant shall monitor the safety

practices and ContractorLs compliance to safety re$uirements. authority

re$uirements. contract specification and dra!ings% The ' or *ite

epresentative shall not issue any instruction !hich constitute a variation to the

Contract%

The Consultant shall evaluate the concrete design mi0. material samples. andshop dra!ing and method statements% The Consultant shall also revie!ed

material testing reports !hich had been evaluated earlier by esident 'ngineer

andl duly endorse formal correspondence on the acceptance of the

material8design8dra!ings8other submissions%


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esident 'ngineer shall monitor all testing program and evaluate the result of all

the test carried out by the contractor%

Methodology (Putrajaya)

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Transcript of Methodology (Putrajaya)