Mentee Packet - Meetup. BNI Mentee Packet.pdf · Complete Before Your Fourth Meeting With Your...

Mentee Packet

Mentee Packet Copyright © BNI 2008

TABLE OF CONTENTS

Introduction

Top Ten Benefits of Having A Mentor 3

Mentee / Mentor Action Plan 4

Section One -Open Networking 6

Open Networking Questions 7

Section Two –One-to-One’s 8

One-on-One Planner 9

One-to-One Questions 10

GAINS Worksheet 11

One-to-One Follow-up 12

Section Three -Sales Manager Minute 13

Mentee Launching Pad 14

Anatomy of a Sales Manager Minute 15

Basic Introduction Worksheet 16

Section Four –Referrals, Testimonials and Thank You 17

Referrals 18

Testimonials 19

Thank You for Closed Business 20

Section Five –Showcase Presentation 21

Anatomy of a Showcase Presentation 22

Section Six -Personal Visitor Day 23

BNI Personal Visitor Day Procedure 24

BNI Personal Visitor Day Confirmation Sheet 25

Section Seven -Additional Information 26

Regional Resources 27

10 Ways To Make Your BNI Membership Work For You 28


TOP TEN BENEFITS OF HAVING A MENTOR

1. You will gain a great pleasure of being a member of the chapter and a greater sense

of mission.

2. You will develop a clear plan for growth.

3. You will gain a greater knowledge regarding the different aspects of your membership.

4. You will gain a great knowledge of the organizational aspects of BNI as an organization and within your chapter.

5. You will achieve high visibility.

6. You will attain high productivity.

7. You will achieve high performance skills.

8. You are likely to reach higher levels in the chapter in a shorter amount of time.

9. Your monthly revenues will be higher.

10. You will gain greater membership satisfaction.

Some Characteristics of a Successful Mentee

Commitment: Willing to make time to meet regularly

Availability: Willing to take the initiative to contact Mentor via phone, e-

mail or live chat.

Resourcefulness: Willing to use the support material that BNI provides Accepting Willing to listen and use constructive feedback for improvement.

Goal Setter Able to formulate goals and identify specific areas for growth.

Self-Awareness Willing to assess strengths and weaknesses and share those with Mentor.


MENTEE / MENTOR ACTION PLAN

Induction Date: _________________ Complete Before Your Second Meeting With Your Mentor

1. One-to-One Meeting with mentor (using the One-to-One Question Sheet)

2. Prepare Your Launching Pad

3. Schedule Your Personal Visitor Day for (6 weeks from induction date): __________

4. Register for Member Success Program on: ________________

5. ________________________________________________________________ At Your Next Chapter Meeting Date: ____________________

1. Present Your Launching Pad During the Sales Manager Minute Section of the meeting

(2 minutes)

2. President announces your Personal Visitor Day date to the Chapter Complete Before Your Third Meeting With Your Mentor

1. Review the One-to-One Section with your Mentor

2. One-to-One Meeting with the Chapter Growth Coordinator (using the One-to-One

Question Sheet)

3. Compile a list of people whom you will be inviting to your Personal Visitor Day, using the Personal Prospect List (Minimum of 10 Invitations).

4. ________________________________________________________________ At Your Next Chapter Meeting Date: ____________________

1. Give a copy of your guest list to your Mentor and Chapter Growth Coordinator.

2. Chapter Growth Coordinator will work with you and show you how to invite the guests

on your list.


Complete Before Your Fourth Meeting With Your Mentor (Week 3) 1. Review the Sales Manager Minute section with your Mentor

2. Address and mail invitations

3. Have a One-to-One Meeting with 1 member of your chapter (using the One-to-One

Question Sheet)

4. Schedule to attend the Advanced Member Success Program _____________

5. _______________________________________________________________ At Your Next Chapter Meeting Date: ____________________ 1. Announce how may invitations were mailed Complete Before Your Fifth Meeting With Your Mentor

1. Review the Referral / Testimonial section with your Mentor

2. Call all guests for “yes/no” for Personal Visitor Day

3. Have a One-to-One with 1 member of your chapter (using the One- Question Sheet)

4. ___________________________________________________________________ At Your Next Chapter Meeting Date: ____________________ 1. Announce how many people will be attending your Personal Visitor Day Complete Before Your Sixth Meeting With Your Mentor 1. Review the Showcase Presentation section with your Mentor

2. Make the reminder phone call to all “yes’s” for your Personal Visitor Day

3. Have a One-to-One with 1 member of your chapter (using the One-to-One Question

Sheet)

4. __________________________________________________________________ At Your Next Chapter Meeting Date: ____________________

1. Have a great Personal Visitor Day – Make sure you greet your visitors and make them

feel welcome.


Section One

Open Networking


OPEN NETWORKING QUESTIONS

1. Tell me about your goals with your company. 2. What are your accomplishments with them? 3. What are your strengths within the company? 4. Describe 3 of your best clients. 5. Who are your power team professions not in the chapter yet? 6. Are you comfortable with your sales manager minute/memory hook?

Yes or No. If no – would you like some help or ideas? 7. What "Phrases do I listen for" on your behalf to find you a referral? 8. How can I "Qualify" a person for you, to know if they are serious or not? 9. What is NOT a good referral for you?

10. In what other ways can I help you?


Section Two

One-to-One Meetings


One-to-One Dance Card Planner Be Systematic and Increase Your Referrals

Date / Time Partner Location

Week 1

Week 2

Week 3

Week 4

Week 5

Week 6

Week 7

Week 8

Week 9

Week 10

Week 11

Week 12

Week 13

Week 14

Week 15

Week 16

The One-to-One Dance Card, really just a way to schedule one-to-one meetings, is a great tool to use to get to know the other members of your chapter – outside of your regular meetings! The better rapport you have with each member, the more referrals you will both be able to give to each other. By systematically developing your relationships with each other, you will also be systematically developing your referrals in future meetings! Use the planner to schedule your one-to-one dance card meetings.


ONE-TO-ONE QUESTIONS

The BNI One-to-One meeting is the new member’s door opener to get to know individual members by meeting them outside of a BNI meeting. By scheduling individual time with each member, the new member can get to know their businesses better and be in a better position to understand what an ideal referral for them would be. For your initial one-to-one, begin with the following questions: 1. History of the company and your background in the profession: ________________

___________________________________________________________________

___________________________________________________________________

2. Future Goals: Next 12 months: ________________________________________

___________________________________________________________________

___________________________________________________________________

3. Future Goals: 1 - 3 years: ______________________________________________

___________________________________________________________________

___________________________________________________________________

4. Types of business and/or clients you are looking for (be specific): _______________

___________________________________________________________________

___________________________________________________________________

5. How would I recognize someone who needs your business now: _______________

___________________________________________________________________

___________________________________________________________________

6. How would I recognize someone who needs your business in the next 3 - 6 months:

___________________________________________________________________

___________________________________________________________________

7. Opening Statements that could be used to start a conversation that could lead to a

referral:_____________________________________________________________

___________________________________________________________________

8. How would I recognize someone who needs your business now: ______________

___________________________________________________________________

___________________________________________________________________

Tips: Be respectful of each other's time, be a good listener, always be positive and give encouragement, stay focused on what you are discussing, and most of all, once you have learned this information, be sure to go out and WORK at finding your partner a quality referral.


GAINS Worksheet Goals Goals are the business or personal objectives you want or need to meet for yourself or the people who are important to you. You need to define your goals and have a clear picture of the other person’s goals. The best way to build a relationship with someone is to help them achieve their goals!

Goals

Accomplishments People like to talk about the things they are proud of. Remember, some of your best insight into others comes from knowing what goals they have already achieved. Your knowledge, skills, experiences and values can be surmised from your achievements. Be ready to share your accomplishments with the people you meet.

Accomplishments

Interests Your interests can help you connect with others. Interests are things like playing sports, reading books and listening to music. People like to spend time with those who share their interests. When you and your network source share the same interests, it will strengthen your relationship.

Interests

Networks You have many networks, both formal and informal. A network can be an organization, institution, company or individual you associate with.

Networks

Skills The more you know about the talents and abilities of the people in your network, the better equipped you are to find (and refer!) competent affordable products and services when the need arises. And when you’re trying to round up business opportunities, the more people know about your skills, the better your chances.

Skills

REMEMBER! – How well do you know the people you want to include in your network? Chances are you have a little work to do. Spend more time with the people you already know and concentrate on learning these five essentials - their goals, accomplishments, interests, networks and skills. Make sure you give back the same kind of information. The more they know about you, the faster your name will come to mind when an opportunity arises in which your products, services, knowledge, skills or experience might play a part.


One to One Follow up

Purpose: This form is to track one-to-one meetings between members as a source document to BNINet. Completion: The member who initiated the One-to-One should be the person completing the form and is responsible for submitting it to the Vice President at the chapter meeting following the One-to-One appointment. The Vice President then credits in BNINet each member who was present at the One-to-One. Note: This does increase the number of One-to-One’s done in the chapter, but it is important to recognize and give credit to each member. This form will be light blue in color, single sheet pad form and the same size as the Referral Slips.


Section Three

Sales Manager Minute


MENTEE LAUNCHING PAD


Congratulations! Now that our BNI chapter has reviewed your application and approved you as a new member, please prepare a 2 minute introductory speech for the next meeting. This introduction is a way for the members to be better acquainted with you and what you do, so that referrals start flowing quickly. The speaking schedule for the showcase presentations is determined 6 weeks in advance. Your full presentation will be scheduled 6 weeks after your induction providing that you have attended the Member Success Program. Please be prepared to present your "Launching Pad" speech at the next meeting at the beginning of the Sales Manager Minutes. The presentation can be read from the sheet, if you like. Launching Pad Questions My 3 best customers are: 1. ______________________________________________________________

2. ______________________________________________________________

3. ______________________________________________________________

Examples of referrals that work well for me are: 1. ______________________________________________________________

2. ______________________________________________________________

3. ______________________________________________________________

My best contact sphere professions are: 1. ______________________________________________________________

2. ______________________________________________________________

3. ______________________________________________________________

New doors I'd like to open are: 1. ______________________________________________________________

2. ______________________________________________________________

3. ______________________________________________________________


SALES MANAGER MINUTE

The Sales Manager Minute (SMM) is your weekly opportunity to educate and train your fellow chapter members about your business so that they can act as an extension of your sales force. The “Anatomy” is one of several methods for the Sales Manager Minute. At the Member Success Program you will be taught other methods. The Sales Manager Minute will help you in three ways: (1) to build better relationships by instilling trust and confidence with your fellow members; (2) educate your fellow members on how you do business; and (3) train your fellow members to recognize business for you. Anatomy of a Sales Manager Minute A good Sales Manager Minute consists of 5 sections. Each section is designed to allow you to share specific information about you and your business with the members of your chapter. Use this worksheet to develop a memorable Sales Manager Minute. Section 1: (Introduction (18 seconds) Name: ________________________ Position and Company Name: _____________________

Briefly describe your business: ___________________________________________________

Overview of products and services including:

1. ________________________________________________________________________

2. _________________________________________________________________________

3. _________________________________________________________________________

What type of business or clients do you currently have: _______________________________

____________________________________________________________________________

Section 2: Tell a story (20 seconds) What makes you different from your competition: _____________________________________

Share a specific, recent story that exemplifies what makes you different: __________________

____________________________________________________________________________

Section 3: Ask for the Business (10 seconds) A good referral for me is (be very specific) __________________________________________

____________________________________________________________________________

Section 4: Call to Action (5 seconds) “So if you see/hear/know of ____________________________________________ please give

him/her my card.”

Section 5: Memory Hook (7 seconds) My memory hook is ____________________________________________________________

After you say your memory hook, conclude with your name and company.

BASIC INTRODUCTION WORKSHEET

Hello, my name is _______________________________________________________

I’m with _______________________________________________________________

Did you know___________________________________________________________

______________________________________________________________________

Well, we help people/companies by _________________________________________

______________________________________________________________________

Remember (use memory hook) ____________________________________________

______________________________________________________________________

Hello, my name is _______________________________________________________

I’m with _______________________________________________________________

Did you know___________________________________________________________

______________________________________________________________________


______________________________________________________________________


______________________________________________________________________

Hello, my name is _______________________________________________________

I’m with _______________________________________________________________

Did you know___________________________________________________________

______________________________________________________________________


______________________________________________________________________


______________________________________________________________________


Section Four

Referrals, Testimonials and

Thank You


REFERRALS

The definition of a referral: The opportunity to do business with someone who is in the market to buy your product or service. (It is not a guaranteed sale, but an open door to discuss your business.) A good referral in BNI means that I have already spoken with the person to whom I am referring you, and they are interested in speaking with you about doing business. It does not mean that they are ready to buy, but they are willing to speak with you further about your products or services. The Referral Slip

From: Your name To: The BNI member you are passing the referral to Referral: The name of the person who is expecting the call from the BNI member receiving the referral. Make sure you include the phone number. Hot Referral: Someone has a need and is in the market for your products and/or services. A member of BNI has spoken to him about your business and he is expecting your call. Warm Referral: Someone will be looking to purchase your product and/or services in the near future. A member of BNI has given them your information and they will be calling you. Tepid Referral: Someone is shopping around for a company to supply the same products and/or services that you provide. A member of BNI has given them your information and they would like to receive a quote. White Copy: Goes to the receiver of the referral. Yellow Copy: For you to keep for your follow-up Pink Copy: Goes to the Chapter Vice President for tracking purposes.


How to Give a Good Referral


1. Listen for a need from someone you have met.

a. A good networker has two ears and one mouth and uses them both

proportionately.

2. Tell the individual you know someone who can provide that service.

3. If you have done business with the member, tell about your experience.

4. Give out the business card of the person that you are referring and ask for the individual’s card.

5. Ask if it is okay to have the member call.

6. Only If the answer is yes, fill out a referral slip and give it to the chapter member at the next meeting.

How to Give a Good Testimonial Giving good testimonials can be just as powerful as giving referrals if they are done correctly. This is where you, as a fellow member, can add credibility to the other member and their business. There are some simple rules to testimonials which are:

1. Don’t just speak about the testimonial. Put it in writing. Use your company letterhead. The person you are giving the testimonial for can then add it to their portfolio, hang it in their place of business, and show it to potential future clients.

2. Give only one testimonial at a meeting. Giving too many testimonials at one

meeting will dilute the sincerity of each testimonial.

3. Be specific with your testimonial.

4. Be excited to give the testimonial.

“Thank You” for Closed Business

One of the best ways to thank the members of BNI who pass you a referral that closes in business is to use the “Thank You for Closed Business” program. This is an anonymous program which provides the proper recognition to the people who deserve it, the ones who are working to bring closed business to the chapter.

Purpose: This form is to track revenue from completed business generated from a BNI referral as a source document to BNINet. Thank you to: This should be the member that gave the referral that resulted in closed business. Income reported in the amount of: This is not meant to be an exact science for reporting purposes. There are a number of ways to report “income” from a referral. Below is a general explanation based on the type of business you are in.

1. If you are commissioned, put down your commission figure.

2. If you bill on an hourly basis, the total received for the contract should be stated.

3. If you have a position which you do not get compensated based on the actual business you generate, then give the dollar value of the referral. (Example: If a banker receives a referral for a $50,000 commercial loan that should be considered as $50,000 worth of business for the bank.)

Vice President will then input the dollar amount in BNINet to the individual who’s name is on the “Thank you to:” line. Note: By assigning this amount to the person who gave the referral resulting in the business, this will preserve confidentiality on each individual’s income. In addition, this will show each member’s value as a “referral giver” to the other members of the chapter. This form will be light green in color, single sheet pad form and the same size as the Referral Slips.


Section Five

Showcase Presentation


Showcase Presentation

Each week a member gives a Showcase Presentation. This is a further opportunity to train and educate your extended sales force - the members of your BNI chapter. The frequency of your opportunity to have a Showcase Presentation will be dependent on the size of your chapter. As you will be added to the speaker’s rotation schedule after you have attended the Member Success Program, it is to your advantage to attend the earliest session as possible. Additionally, you will receive instruction on how to make an educational and constructive Showcase Presentation. Anatomy of a Showcase Presentation

1 to 2 minutes about yourself (education, credentials, experience in the field)

1 to 2 minutes about the company (where business is conducted, unique services, hot products, how the company is innovative)

Tell a short story about a client who had a problem and how you solved the problem. Describe what type of company it was and the type of industry that the company is in. What was the problem. How did you solve it? What was the end result?

Consider discussing industry myths and some benefits of your service (1 minute)

5 types of referrals you are seeking Door Prize It is the responsibility of the person giving the Showcase Presentation to bring a door prize; something of value between $15 -$20. Bring something that is a reflection of you. Some suggestions include a gift certificate, gift basket, etc. Don’t give a $20 dollar bill or pick up someone’s breakfast tab. Give your door prize some thought.


Section Six

Personal Visitor Day


BNI PERSONAL VISITOR DAY PROCEDURE


Things to remember when talking to a prospective guest

BNI is the largest business referral organization in the world. There are __ chapters in the ______________________ area and over 5,000 all over the world.

BNI is a results oriented organization with a focus on making money through referrals.

Only one person per profession per chapter is allowed, so once you join BNI your competitors are locked out of your chapter.

Currently our chapter is looking for a good (occupation) to whom we can refer business to.

I would like to personally invite you to one of our meetings on _____________, so you can learn more about our organization.

Since each new member may not be able to give referrals for up to 60 days, they should have their own Mini Visitor Day within one month of joining BNI. Pick a date 5 weeks from the date of induction. WEEK #1: _______________ (Date) Your Chapter Growth Coordinator will give you a Personal Prospect Chart and the Top 10 Professions List for your chapter. Use the Personal Prospect Chart to record names of prospective guests. WEEK #2: _______________ (Date) Bring in copies of your Personal Prospect Chart for your Growth Coordinator and Mentor. Your Growth Coordinator will give you the letter to be mailed to the prospects on your list. Please complete a minimum of 10 of these letters correctly and mail within 24 hours of the end of the meeting. WEEK #3: _______________ (Date) Call your prospective guests to remind them of the meeting in two weeks. Continue to fill out and update your prospect list. If you need help or have any questions, please call your Growth Coordinator or Mentor for support. WEEK #4: _______________ (Date) Call to confirm your prospective guests one day before your Mini Visitors Day. Get a count of the guests who will or will not attend and those who are undecided. Finish filling out your prospect list. WEEK #5: _______________ (Date) Have a great Visitors Day. Remember to make follow-up phone calls to those who attended the meeting, and also those who said they would come to the meeting and didn’t. Invite them to the next meeting.

SUCCESSFUL VISITORS DAY!! CONFIRMATION SHEET

YOUR NAME: _____________________YOUR CHAPTER: __________________

NAME COMPANY/PROFESSION PHONE # CALLED

__/__/___ CALLED -__/__/____

Y or N Y or N


Section Seven

Additional Information


Regional Resources

1. Regional Website www.bni________.com

a. Events Calendar

b. Chapter Roster

c. Download Section

2. SuccessNet Newsletter – Monthly newsletter filled with tools and tips/

a. Subscribe at www.bni.com/successnet/subscribe/

3. BNI Podcast – Weekly postings and interviews by BNI Founder, Dr. Ivan Misner.

a. www.bnipodcast.com

4. BNI Books and Tapes

a. Masters of Networking

b. Masters of Sales

c. Masters of Success

d. The World’s Best Known Marketing Secret

e. Business By Referral

f. Truth or Delusion

5. BNI Audio CD Library


http://www.bni________.com/

http://www.bni.com/successnet/subscribe/

http://www.bnipodcast.com/

10 WAYS TO MAKE YOUR BNI MEMBERSHIP WORK FOR YOU

1. Put your BNI meeting on your calendar as a recurring appointment. This avoids scheduling

conflicting appointments during your BNI meeting time. Being at your meeting regularly is the first step to success.

2. Identify a substitute to take your place when you can't be there. Life happens. It's important to

consistently get your message out to your BNI sales team. Have several Sales Manager Minutes written out to email or fax to your substitute who can give your message effectively.

3. Schedule a BNI hour outside your meeting each week. This can be done 15 minutes at a time or

a whole hour at one time. Some uses for this BNI hour can be inviting visitors, honing your Sales Manager Minute, or doing one-to-ones appointments with other members.

4. Set a goal to bring at least 1 visitor a month to your BNI meeting. Who do you do business with

that should be introduced to your BNI members? If you like and trust this professional, wouldn't you want to help them increase their business this year?

5. Do a one-to-one or schedule a one-to-one appointment at least twice a month with a member

you haven't brought a referral for yet. The one-to-one time will give you new ideas about how to bring referrals or who to introduce them to. In addition, it will probably help the member to target what they are expecting or how to express it more effectively to help other members as well.

6. Participate in at least one networking event a month at a chamber, professional organization or a

service organization. This will not only potentially expand your business, but be a source for BNI visitors. Review the Ten Commandments of Networking a Mixer in the World's Best Known Marketing Secret for hints on how to make this time worthwhile.

7. Participate as a Leadership Team member in your chapter. As a Leadership Team member, you

get to exercise the leadership muscles you already have. Decide which position fits your work style and "shadow" the current person in that position so you're prepared to take training and perform the duties and responsibilities in April.

8. Attend all BNI trainings, workshops and conferences held in your area. School is never out for

the professional. In addition to the new ideas you'll receive at these events, they're a continuing opportunity to meet other BNI members and guests outside your chapter that can expand your sphere of influence and could result in additional business for you.

9. Set a goal to bring at least one referral a week to a member of your chapter. BNI is about

"Giver's Gain." When you are a regular contributor of quality referrals, the members will look harder for ways to help you build your business. To help you achieve this goal, take notes during each member's sales manager minutes and showcase presentation. This will help keep them top-of-mind through committing ideas to paper.

10. Create 5 or 6 meaningful Sales Manager Minute presentations. Remember, that during this time

each week, you are teaching your marketing staff about who you want to be introduced to, what needs you can fill and the words or phrases people might say that can help your BNI members identify good referrals for you.

The keys to success in BNI are the same as for your business: plan, prepare, execute and evaluate. Too many of us see our BNI participation as separate from our business when in fact the way we present ourselves at the BNI meeting is the model our members see as how we do business.


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