MEMORANDUM TO: SUS Data Administrators and SUDS … · -Modified field length of SITE_NBR: Element...

Information Resource Management

325 West Gaines Street, Suite 1625

Tallahassee, FL 32399

Phone 850.245.0466

Fax 850.245.0419

www.flbog.edu

Florida A&M University | Florida Atlantic University | Florida Gulf Coast University | Florida International University

Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Terricka Washington, Database Administrator

DATE: December 28, 2016

RE: SUDS Production Release of RET – Annual 2015-2016 due 1/25/17)

The Retention File (RET) software due 1/25/2017 required no changes for this release.

Information Resource Management



Phone 850.245.0466

Fax 850.245.0419

www.flbog.edu


Florida State University | New College of Florida | University of Central Florida | University of Florida | University of North Florida

University of South Florida | University of West Florida

MEMORANDUM

TO: SUS Data Administrators and SUDS Community

FROM: Terricka Washington, Database Administrator

DATE: December 23, 2016

RE: SUDS BETA Release of RET – Annual 2015-2016 due 1/25/17)

The Retention File (RET) software due 1/25/2017 required no changes for this release.

Office of the Chancellor



Phone 850.245.0466

Fax 850.245.9685

www.flbog.edu


Florida Polytechnic University | Florida State University | New College of Florida | University of Central Florida

University of Florida | University of North Florida | University of South Florida | University of West Florida

MEMORANDUM TO: SUS Data Administrators and SUDS Community FROM: Terricka Washington, Database Administrator DATE: October 26, 2016 RE: SUDS Production Release of EMPL (Fall 2016 due 11/10, Spring 2017

4/10/2017)

EMPL Fall 2016 due 11/10; Spring 2017 due 4/10/17

PERSON_DEMO - Modified Edit 0493: Diagnostic message 0493 changed from a level 9 error to a level 8

tolerance.

- Modified Edit 5342: Diagnostic message 5342 changed from a level 9 error to level 8 tolerance.

- New Edit added 5817: A level 9 error when the 10 percent tolerance has been exceeded for

edit 0493. At least one of the race flags or the non-resident alien flag does not equal ‘Y’.


edit 5342. The no race reported flag must equal ‘N’ when pay plan number is 98 or 99.




Phone 850.245.0466

Fax 850.245.9685

www.flbog.edu




MEMORANDUM TO: SUS Data Administrators and SUDS Community FROM: Terricka Washington, Database Administrator DATE: October 19, 2016 RE: SUDS BETA Release of EMPL (Fall 2016 due 11/10, Spring 2017

4/10/2017)

EMPL Fall 2016 due 11/10; Spring 2017 due 4/10/17


tolerance.









Phone 850.245.0466

Fax 850.245.9685

www.flbog.edu




MEMORANDUM TO: SUS Data Administrators and SUDS Community FROM: Terricka Washington, Database Administrator DATE: September 23, 2016 RE: SUDS Production Release of SIFP (Fall 2016 due 10/14, Spring 2017 due 3/3/17) SIF (Summer 2016 due 10/3, Fall 2016 due 1/13/17, Spring 2017 due

6/9/17), SIFD (Summer 2016 due 10/10, Fall 2016 due 3/3/17, Spring 2017 due

6/22/17)

SIFP

COURSES_TAKEN - Modified field length of SITE_NBR: Element 10062 has been increased from 4 to 20 characters to

accommodate the data submitted in the new Space system.

- Edit ended 0012: Element 10062 Site number is no longer limited to numeric characters.

- Modified field length of BLDG_NBR: Element 01130 has been increased from 4 to 20 characters to


ENROLLMENTS

- Modified field length of NATION_CITIZ: Element 01110 has been increased from 2 characters to 3

to accommodate the ISO 3166 country codes.

- New Edit added 0328: A level 9 error if Nation of Citizenship is not 'USA' or a US territory American

Samoa (ASM), Guam (GUM), Northern Mariana Islands (MNP), Puerto Rico (PRI), Minor Outlying

Islands (UMI), Virgin Islands (VIR) and Fee Class Residency NOT IN ('A','R','E','T'). Uses the ISO

3166 country codes. Replaces edit 0321 which used the FIPS country codes.

- New Edit added 0813: A level 9 error on dually enrolled students (Stu_Recent_adm_typ = 'H' and

Dual_Enroll_Ind = 'H' or 'S') that are degree seeking.

- New Edit added 5322: A level 9 error if NATION_CITIZ = 'USA', and NON_RES_ALIEN_FLG =

‘Y’ on the person_demo table. Uses the ISO 3166 country codes. Replaces edit 0321 which used the

FIPS country codes.

SIF

BUILDINGS - This optional table has been removed from the SIF submission. Data is no longer submitted in SUDS;

data is submitted in the new Space system.

CAMPUS - This optional table has been removed from the SIF submission. Data is no longer submitted for

CAMPUS.

COURSES_TAKEN

- Modified field length of SITE_NBR: Element 10062 has been increased from 4 to 20 characters to





- New Edit added 0814: A level 9 error for all Continuing & Cooperative Education Courses where the Student Section Funding Flag cannot = ‘0’ and Course Budget Entity cannot = ‘1’.

- Modified Edit 5349: Edit is now a level 5 warning identifying classes with no matching site record in

the new Space system. Edit also modified to include generic codes for sites that are not owned or long

term leased.

- New edit added 5377: Edit is now a level 5 warning for no matching county found on the SITES table

in the new Space system. Edit also modified to include generic codes ZFLA, ZUSA, ZNUSA for sites

that are not owned or long term leased and generic codes (0000, ZZZZ, NFLA, NUSA) for course

section county.

ENROLLMENTS







-




‘Y’ on the person_demo. Uses the ISO 3166 country codes. Replaces edit 0321 which used the FIPS

country codes.

FEE_WAIVERS - Modify Edit 5237: Stu_Recent_Adm_Typ is 'H' or 'E' and Deg_Highest_Held is 'N', then

Fee_Waiver_Kind must be 'Q' or 'Q2'

- New value added to Fee_Waiver_Kind (01108): The value of ‘AM’ is the statutorily required

waiver of out-of-state fees for a person who is an active duty member of the Armed Forces of

the United States residing or stationed outside of this state.

COURSE_MEETINGS - Modified field length of SITE_NBR: Element 10062 has been increased from 4 to 20 characters to





- New edit added 5336: A level 9 error for no matching room record in the new space system. Replaces

edit 5255.

- Modified Edit 5349: Edit is now a level 5 warning identifying classes with no matching site record in

the new Space system. Edit also modified to include generic codes for sites that are not owned or long

term leased.

- New edit added 5367: A level 9 error for classes assigned to out-of-use rooms as reported in the new

Space system. Replaces edit 5356.

- New edit added 5377: Edit is now a level 5 warning for no matching county found on the SITES table

in the new Space system. Edit also modified to include generic codes ZFLA, ZUSA, ZNUSA for sites

that are not owned or long term leased and generic codes (0000, ZZZZ, NFLA, NUSA) for course

section county.

ROOMS

- This optional table has been removed from the SIF submission. Data is no longer submitted in SUDS;


SITES



SIFD

ENROLLMENTS











FIPS country codes.




Phone 850.245.0466

Fax 850.245.9685

www.flbog.edu




MEMORANDUM TO: SUS Data Administrators and SUDS Community FROM: Terricka Washington, Database Administrator DATE: September 22, 2016 RE: SUDS Production Release of TEI (Annual 2015 due 10/3), SFA (Annual 2015 due 10/10), IRD (Annual 2015 due 10/11), EA (Annual 2015 due 10/18), HTD (Annual 2015 due 10/18), CPC (Summer 2016 due 10/12, Fall 2016 due 1/13/17, Spring 2017 due 6/9/17)

TEI Annual 2015 due 10/03

TCHR_ED_MILESTONE - Edit 5376 Removed: We are ending this edit.

- Modify Edit 5370: Updating edit to a level 9 error on students missing an Admissions milestone.

SFA Annual 2015 due 10/10

FINANCIAL_AID_DEMO - New element 01046: FSAG Eligible Flag (FSAG_ELIG_FLG) was added to indicate whether the

student was eligible for the FSAG need-based aid.

- Added Level 5 edit 0005: A warning edit checking for valid values (Y – eligible and N – Not

Eligible).

IRD Annual 2015 due 10/11 The Instruction and Research file (IRD) software required no changes for this release.

CPC Summer 2016 due 10/12, Fall 2016 due 1/13/17, Spring 2017 due 6/9/17 The College Prep Completions file (CPC) software required no changes for this release.

EA Annual 2015 due 10/18 The Expenditure Analysis file (EA) software required no changes for this release.

HTD Annual 2015 due 10/18 The Hours to Degree file (HTD) software required no changes for this release.




Phone 850.245.0466

Fax 850.245.9685

www.flbog.edu




MEMORANDUM TO: SUS Data Administrators and SUDS Community FROM: Terricka Washington, Database Administrator DATE: September 20, 2016 RE: SUDS BETA Release of SFA (Annual 2015 due 10/10), IRD (Annual 2015 due 10/11), EA (Annual 2015 due 10/18), HTD (Annual 2015 due 10/18), CPC (Summer 2016 due 10/12, Fall 2016 due 1/13/17, Spring 2017 due 6/9/17)

CPC Summer 2016 due 10/12, Fall 2016 due 1/13/17, Spring 2017 due 6/9/17 The College Prep Completions file (CPC) software required no changes for this release.

SFA Annual 2015 due 10/10

FINANCIAL_AID_AWARDS - New element 01046: FSAG Eligible Flag (FSAG_ELIG_FLG) was added to indicate whether the

student was eligible for the FSAG need-based aid.

- Added Level 5 edit 0005: A warning edit checking for valid values (Y – eligible and N – Not

Eligible).

IRD Annual 2015 due 10/11 The Instruction and Research file (IRD) software required no changes for this release.

EA Annual 2015 due 10/18 The Expenditure Analysis file (EA) software required no changes for this release.

HTD Annual 2015 due 10/18 The Hours to Degree file (HTD) software required no changes for this release.




Phone 850.245.0466

Fax 850.245.9685

www.flbog.edu




MEMORANDUM TO: SUS Data Administrators and SUDS Community FROM: Terricka Washington, Database Administrator DATE: September 16, 2016 RE: SUDS BETA Release of SIFP (Fall 2016 due 10/14, Spring 2017 due 3/3/17) SIF (Summer 2016 due 10/3, Fall 2016 due 1/13/17, Spring 2017 due

6/9/17), SIFD (Summer 2016 due 10/10, Fall 2016 due 3/3/17, Spring 2017 due

6/22/17)

SIFP

COURSES_TAKEN - Modified field length of SITE_NBR: Element 10062 has been increased from 4 to 20 characters to





ENROLLMENTS











FIPS country codes.

SIF

BUILDINGS - This optional table has been removed from the SIF submission. Data is no longer submitted in SUDS;


CAMPUS - This optional table has been removed from the SIF submission. Data is no longer submitted for

CAMPUS.

COURSES_TAKEN

- Modified field length of SITE_NBR: Element 10062 has been increased from 4 to 20 characters to





- New Edit added 0814: A level 9 error for all Continuing & Cooperative Education Courses where the Student Section Funding Flag cannot = ‘0’ and Course Budget Entity cannot = ‘1’.

- New edit added 5349: A level 9 error identifying classes with no matching site record in the new Space

system. Replaces edit 5256.

- New edit added 5377: A level 9 error for no matching county found on the SITES table in the new


ENROLLMENTS







-




‘Y’ on the person_demo. Uses the ISO 3166 country codes. Replaces edit 0321 which used the FIPS

country codes.

FEE_WAIVERS - Modify Edit 5237: Stu_Recent_Adm_Typ is 'H' or 'E' and Deg_Highest_Held is 'N', then

Fee_Waiver_Kind must be 'Q' or 'Q2'

- New value added to Fee_Waiver_Kind (01108): The value of ‘AM’ is the statutorily required

waiver of out-of-state fees for a person who is an active duty member of the Armed Forces of

the United States residing or stationed outside of this state.

COURSE_MEETINGS - Modified field length of SITE_NBR: Element 10062 has been increased from 4 to 20 characters to





- New edit added 5336: A level 9 error for no matching room record in the new space system. Replaces

edit 5255.

- New edit added 5349: A level 9 error identifying classes with no matching site record in the new Space

system. Replaces edit 5256.

- New edit added 5367: A level 9 error for classes assigned to out-of-use rooms as reported in the new


- New edit added 5377: A level 9 error for no matching county found on the SITES table in the new


ROOMS



SITES



SIFD

ENROLLMENTS - Modified field length of NATION_CITIZ: Element 01110 has been increased from 2 characters to 3










FIPS country codes.




Phone 850.245.0466

Fax 850.245.9685

www.flbog.edu




MEMORANDUM TO: SUS Data Administrators and SUDS Community FROM: Terricka Washington, Database Administrator DATE: September 7, 2016 RE: SUDS BETA Release of TEI (Annual 2015-2016 due 10/3)

TEI Annual 2015-2016 due 10/3

TCHR_ED_MILESTONE

- New Edit added 5376: A level X error on students missing an Admissions milestone; excludes students with ‘A’ milestone or ‘P’ milestone (completion) and a DOE level of ‘E’ (Endorsement).




Phone 850.245.0466

Fax 850.245.9685

www.flbog.edu




MEMORANDUM TO: SUS Data Administrators and SUDS Community FROM: Terricka Washington, Database Administrator DATE: August 26, 2016 RE: SUDS PROD Release of Admissions ADM (Summer 2016 due 9/09, Fall 2017 due 9/23, Spring 2017 due

2/24/17)

ADM ADMISSIONS

- Modify Edit 5357: Edit modified to include revised 2016 SAT scores for Math and Evidenced-Based

Reading and Writing. If FINAL_ADM_ACTION is ‘A’ and STU_TYPE is ‘B’ or ‘E’ and

FEE_CLASS_RES is ‘F’, ‘T’, or ‘N’ and GPA_HIGH_SCHOOL > = 2.5 and GPA_HIGH_SCHOOL <

3 and STU_CLASS_LEVEL = ‘L’ and GPA/Admission Test scores < acceptable ADMISSION SCALE

then EXCEPTION_TYPE ‘F’ must exist.


Reading and Writing. When FINAL_ADM_ACTION is ‘A’ and STU_TYPE is ‘J’ or ‘U’ and

FEE_CLASS_RES is ‘F’, ‘T’, or ‘N’ and GPA_COLLEGE < 2, GPA_HIGH_SCHOOL > = 2.5 and

GPA_HIGH_SCHOOL < 3 and STU_CLASS_LEVEL = ‘L’ and GPA/Admission Test scores <

acceptable ADMISSION SCALE then EXCEPTION_TYPE of ‘T’, ‘M’, ‘G’ must exist.

- Modify Edit 0148: Level 9 error if STU_TYP not ‘G’, ‘L’, ‘M’, ‘D’, ‘V’, ‘R’, ‘S’, ‘K’ or ‘T’ and

EXCEPTION_TYPE = ‘G’.

TEST_REQS

- New value added to TEST_REQ_CD (02008): A new code, S2 has been added for the revised

2016 SAT.

- New values added to TEST_SCORE_TYP (02009): New values have been added to the TEST_SCORE_TYP field to capture the revised 2016 SAT.

rSAT Evidence-Based Reading and Writing – RW

rSAT Math – M

rSAT Reading Subscore – RS

rSAT Writing and Language Subscore – WL

rSAT Math Subscore - MS

- New values added to TEST_SCORE_N (02011): The following test score ranges have been added to the TEST_SCORE_N for the revised 2016 SAT. rSAT Evidence-Based Reading and Writing – 200-800

rSAT Math – 200-800

rSAT Reading Subscore – 10-40

rSAT Writing and Language Subscore – 10-40

rSAT Math Subscore – 10-40




Phone 850.245.0466

Fax 850.245.9685

www.flbog.edu




MEMORANDUM TO: SUS Data Administrators and SUDS Community FROM: Terricka Washington, Database Administrator DATE: August 19, 2016 RE: SUDS BETA Release of Admissions ADM (Summer 2016 due 9/09, Fall 2017 due 9/23, Spring 2017 due

2/24/17)

ADM ADMISSIONS


Reading and Writing. If FINAL_ADM_ACTION is ‘A’ and STU_TYPE is ‘B’ or ‘E’ and

FEE_CLASS_RES is ‘F’, ‘T’, or ‘N’ and GPA_HIGH_SCHOOL > = 2.5 and GPA_HIGH_SCHOOL <

3 and STU_CLASS_LEVEL = ‘L’ and GPA/Admission Test scores < acceptable ADMISSION SCALE

then EXCEPTION_TYPE ‘F’ must exist.


Reading and Writing. When FINAL_ADM_ACTION is ‘A’ and STU_TYPE is ‘J’ or ‘U’ and

FEE_CLASS_RES is ‘F’, ‘T’, or ‘N’ and GPA_COLLEGE < 2, GPA_HIGH_SCHOOL > = 2.5 and

GPA_HIGH_SCHOOL < 3 and STU_CLASS_LEVEL = ‘L’ and GPA/Admission Test scores <

acceptable ADMISSION SCALE then EXCEPTION_TYPE of ‘T’, ‘M’, ‘G’ must exist.

- Modify Edit 0148: Level 9 error if STU_TYP not ‘G’, ‘L’, ‘M’, ‘D’, ‘V’, ‘R’, ‘S’, ‘K’ or ‘T’ and

EXCEPTION_TYPE = ‘G’.

TEST_REQS

- New value added to TEST_REQ_CD (02008): A new code, S2 has been added for the revised

2016 SAT.

- New values added to TEST_SCORE_TYP (02009): New values have been added to the TEST_SCORE_TYP field to capture the revised 2016 SAT.

rSAT Evidence-Based Reading and Writing – RW

rSAT Math – M

rSAT Reading Subscore – RS

rSAT Writing and Language Subscore – WL

rSAT Math Subscore - MS

- New values added to TEST_SCORE_N (02011): The following test score ranges have been added to the TEST_SCORE_N for the revised 2016 SAT. rSAT Evidence-Based Reading and Writing – 200-800

rSAT Math – 200-800

rSAT Reading Subscore – 10-40

rSAT Writing and Language Subscore – 10-40

rSAT Math Subscore – 10-40




Phone 850.245.0466

Fax 850.245.9685

www.flbog.edu




MEMORANDUM TO: SUS Data Administrators and SUDS Community FROM: Terricka Washington, Database Administrator DATE: July 21, 2016 RE: SUDS PROD Release of OB (Annual 2016 due 8/15/2016), and SCD (OB

2016 due 8/15/16)

OB

OPERATING_BUDGET - New Value added to Revenue Type (01318): 000230-Excess Surcharge Hour Surcharge value

is intended to capture all surcharges for excess credit hours collected from students during the fiscal year per F.S. 1009.286 and Board of Governors Regulation 7.003(21).

SCD


tolerance.









Phone 850.245.0466

Fax 850.245.9685

www.flbog.edu




MEMORANDUM TO: SUS Data Administrators and SUDS Community FROM: Terricka Washington, Database Administrator DATE: July 15, 2016 RE: SUDS BETA Release of OB (Annual 2016 due 8/15/2016), and SCD (OB

2016 due 8/15/16)

OB

OPERATING_BUDGET - New Value added to Revenue Type (01318): 000230-Excess Surcharge Hour Surcharge value

is intended to capture all surcharges for excess credit hours collected from students during the fiscal year per F.S. 1009.286 and Board of Governors Regulation 7.003(21).

SCD


tolerance.









Phone 850.245.0466

Fax 850.245.9685

www.flbog.edu




MEMORANDUM TO: SUS Data Administrators and SUDS Community FROM: Terricka Washington, Database Administrator DATE: July 5, 2016 RE: SUDS PROD Release of LAP (Annual 2015 due 7/25/16)

The Limited Access Programs File (LAP) software due 7/25 required no changes for this release.

Office of the Chancellor 325 West Gaines Street, Suite 1614

Tallahassee, FL 32399 Phone 850.245.0466

Fax 850.245.9685 www.flbog.edu




MEMORANDUM TO: SUS Data Administrators and SUDS Community FROM: Terricka Washington, Database Administrator DATE: June 30, 2016 RE: SUDS BETA Release of LAP (Annual 2015 due 7/25/16) The Limited Access Programs File (LAP) software due 7/25 required no changes for this release.

MEMORANDUM TO: SUS Data Administrators and SUDS … · -Modified field length of SITE_NBR: Element...

Documents

Transcript of MEMORANDUM TO: SUS Data Administrators and SUDS … · -Modified field length of SITE_NBR: Element...