MEMORANDUM To: From: Subject: Date

Voluntary Action Center Ph: 815-758-3932

1606 Bethany Rd. www.vacdk.org

Sycamore, Il, 60178

MEMORANDUM

To: DeKalb County Executive Committee From: Mike Neuenkirchen, VAC V.P., Operations Subject: TransVAC Rebuild Il. Grant Application Date: 11/8/2021

Voluntary Action Center taking a unique opportunity presented by the State of Illinois’ Rebuild Illinois capital program to request $5.5 Million in funding for upgrades and potential expansion to the VAC transit facility on 1606 Bethany Rd., Sycamore. As the TransVAC program has changed over the years, staff recognize the need to address needed space and facility modernization requirements. The request for $5.5 Million will offer VAC options for planning and eventual construction of additional administration space as well as upgrades to the current facility. These planned upgrades include electrical, façade, and storage space improvements. Additionally, VAC is including a request for funding in this grant to acquire an electric bus as part of IDOT’s initiative to encourage growth of electric transit vehicle usage in the state. As part of this grant application, IDOT is requiring DeKalb County to hold a public hearing and pass a resolution related to the project. I am submitting those items for your consideration. Thank you for your consideration of this request.

11/10/2021 Committee of the Whole / Executive Committee of 16

Appendix A: Public Hearing Notice

Notice of Public Hearing

DeKalb County

RE: Capital Assistance Grant Application, Improvements to public transport infrastructure located in

DeKalb County, IL

I. Notice is hereby given that a public hearing will be held by the County of DeKalb.

Date: November 10, 2021

Time: 7:00 pm

Room: Gathertorium

Place: DeKalb County Legislative Center, 200 N. Main St., Sycamore, IL

For the purpose of considering a project for which financial assistance is being sought from the Illinois

Department of Transportation, pursuant to its Capital Grants Program. The project is generally described

as follows:

A. Project Description:

• New 3,000 square foot administration building budgeted for $4,000,000.00 • Electrical upgrades to existing facility including emergency backup generator, budgeted

for $500,000.00 • Electric Expansion vehicle, budgeted for $300,000.00

• Exterior renovations at 1606 Bethany Rd facility budgeted for $500,000.00

• New maintenance garage budgeted for $200,000.00

B. Relocation: Relocation Assistance will not be required.

C. Environment: This project is being implemented to minimize environmental impacts.

D. Comprehensive Planning: This project is in conformance with comprehensive transportation

planning in the area.

E. Elderly and Handicapped: All new facilities included in this project will be accessible to the elderly

and handicapped.

II. At the hearing, the County of DeKalb will afford an opportunity for interested persons or agencies to

be heard with respect to the social, economic, and environmental aspects of the project. Interested persons

may submit orally or in writing evidence and recommendations with respect to said project.

III. The County of DeKalb requests that any hearing-impaired person wishing to attend this Public Hearing

notify the County Administration Office (815) 895-1630 at least one week before the scheduled hearing date

so that arrangements can be made to provide an interpreter.

IV. A copy of the application for a state grant for the proposed project will be made available for public

inspection at DeKalb County Administration Office, 200 N. Main St., Sycamore, IL 60178

Administration Office

200 North Main Street, Sycamore, IL 60178

(815) 895-1630


RESOLUTION

R2021-xx

Resolution Authorizing Submittal of the Application Dated November 17, 2021, for a Public

Transportation Capital Assistance Grant Under the Illinois Department of Transportation’s

General Authority to Make Such Grants

WHEREAS, The provision and improvement of public transportation facilities, rolling stock,

equipment and services is essential to the development of safe, efficient, functional public

transportation; and

WHEREAS, The Illinois Department of Transportation has the authority to make such Grants

and makes funds available to offset eligible capital costs required for providing and improving

public transportation facilities, rolling stock, equipment and services; and

WHEREAS, Grants for said funds will impose certain obligations upon the recipient.

NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF THE

County of DeKalb:

Section 1. That an application be made to the Division of Public & Intermodal

Transportation, Department of Transportation, State of Illinois (The Department), for a financial

assistance grant under the Illinois Department of Transportation’s general authority to make such

Grants, for the purpose of off-setting eligible public transportation capital costs of the County of

DeKalb.

Section 2. That the County Administrator of the County of DeKalb is hereby authorized and

directed to sign and submit such application on behalf of the County of DeKalb.

Section 3. That the County Administrator of the County of DeKalb is authorized to furnish

such additional information as may be required by the Department in connection with the

aforesaid application for said Grant.


directed to execute on behalf of the County of DeKalb the Grant Agreement or subsequent Grant

Agreement Amendments resulting from aforesaid application.


directed to sign such documents as may be required by the Department to request payment for

the project funding authorized under aforesaid Grant Agreement.

PASSED AT SYCAMORE, ILLINOIS, THIS 17TH DAY OF NOVEMBER, 2021 A.D.

ATTEST: SIGNED:

_________________________ _________________________

Douglas J. Johnson John Frieders, Chairman

DeKalb County Clerk DeKalb County Board


RESOLUTION

R2021-xxx

RESOLUTION AUTHORIZING EXECUTION AND AMENDMENT

OF DOWNSTATE OPERATING ASSISTANCE GRANT

AGREEMENT

WHEREAS, the provision of public transportation service is essential to the people of

Illinois; and

WHEREAS, the Downstate Public Transportation Act (30 ILCS 740/2-1 et seq.) (“Act”)

authorizes the State of Illinois, acting by and through the Illinois Department of Transportation, to

provide grants and make funds available to assist in the development and operation of public

transportation systems; and

WHEREAS, grants for said funds will impose certain obligations upon the recipient,

including provision by it of the local share of funds necessary to cover costs not covered by funds

provided under the Downstate Public Transportation Act.

NOW, THEREFORE, BE IT RESOLVED by the DeKalb County Board that:

Section 1. That DeKalb County Government enters into a Downstate Public

Transportation Operating Assistance Agreement (“Agreement”) with the State of Illinois

and amend such Agreement, i f necessary, for fiscal year 2022 in order to obtain grant

assistance under the provisions of the Act.

Section 2. The County Administrator of DeKalb County is hereby authorized and

directed to execute the Agreement or its amendment(s) on behalf of DeKalb County for

such assistance for fiscal year 2022.

Section 3. The County Administrator of DeKalb County is hereby authorized to provide

such information and file such documents as may be required to perform the Agreement

and to request and receive the grant funding for fiscal year 2022.

Section 4. That while participating in said operating assistance program DeKalb County

shall provide all required local matching funds.

PASSED THIS 17TH DAY OF NOVEMBER, 2022 AT SYCAMORE, ILLINOIS

ATTEST: SIGNED:

Douglas J. Johnson John Frieders

DeKalb County Clerk DeKalb County Board Chairman


Health&HumanServices

EconomicDevelopment

FinanceCommittee

HighwayCommittee

CommitteeoftheWhole

ExecutiveCommittee

FullCountyBoardMeeting

Law&JusticeCommittee

ForestPreserveCommittee

Planning&Zoning

1stMon 1stTues 1stWed 1stThurs 2ndWed 2ndWed 3rdWed 4thMon 4thTues 4thWed@6:30pm @7pm @7pm @6pm @7pm FollowingCoW @7pm @6:30pm @6pm @6:30pm

Jan 01/03 01/04 01/05 01/06 01/12 01/12 01/19 01/24 01/25 01/26

Feb 02/07 02/01 02/02 02/03 02/09 02/09 02/16 02/28 02/22 02/23

Mar 03/07 03/01 03/02 03/03 03/09 03/09 03/16 03/28 03/22 03/23

Apr 04/04&04/11 04/05 04/06 04/07 04/13 04/13 04/20 04/25 04/26 04/27

May 05/02 05/03 05/04 05/05 05/11 05/11 05/18 05/23 05/24 05/25

Jun 06/06 06/07 06/01 06/02 06/08 06/08 06/15 RECESS RECESS RECESS

Jul RECESS RECESS RECESS RECESS RECESS RECESS RECESS 07/25 07/26 07/27

Aug 08/01 08/02 08/03 08/04 08/10 08/10 08/17 08/22 08/23 08/24

Sep NoMtg. 09/06 09/07 09/01 09/14 09/14 09/21 09/26 09/27 09/28

Oct 10/03 10/04 10/05 10/06 10/12 10/12 10/19 10/24 10/25 10/26

Nov 11/07 11/01 11/02 11/03 11/09 11/09 11/16 NoMtg. NoMtg. NoMtg.

Dec **12/14 **12/14 **12/14 **12/14 **12/14 **12/14 *12/05 **12/14 **12/14 **12/14

Gathertorium Gathertorium Gathertorium HwyConfRm Gathertorium Gathertorium Gathertorium Gathertorium Gathertorium GathertoriumSycamore Sycamore Sycamore DeKalb Sycamore Sycamore Sycamore Sycamore Sycamore Sycamore

*12/05OrganizationalMeeting(NoBoardMeeting12/21)

**12/14CountyBoardWorkshop‐CommitteeOrientationNight(AllCommitteesMeet)

DeKalbCountyBoard

AsofNovember10,20212022RegularMeetingSchedule

All Meetings are Subject to Change,Please Check Weekly Agendas for Updates


DEKALB COUNTY GOVERNMENT COUNTY BOARD MEETING

November 17, 2021 7:00 p.m.

DeKalb County Legislative Center

Gathertorium 200 N. Main Street

Sycamore, IL 60178

AGENDA

1. Roll Call

2. Pledge to the Flag

3. Approval of Agenda

4. Approval of Minutes: a. October 20, 2021

5. Communications & Proclamations: a PUBLIC HEARING: On Proposed Levy and Fiscal Year 2022 Budget b. Employee Service Awards

6. Public Comments

7. Appointments for this Month: a. Emergency Telephone Systems Board (E-911): David Byrd appointed immediately

to fill the unexpired term of Bob Redel until December 31, 2023; Jason Leverton and Colleen McAllister reappointed for four-year terms beginning January 1, 2022 until December 31, 2025; Jenny Willis, Glenna Johnson and Van Bomar all newly appointed for four-year terms beginning January 1, 2022 until December 31, 2025.

b. Regional Planning Commission: John Ecker (Waterman) appointed immediately to fill the unexpired term of Linda Swenson beginning September 14, 2021 until March 31, 2022.

c. Community Mental Health Board: Robert Cook, Susan Plote, and Marilyn Stromborg all reappointed for four-year terms beginning January 1, 2022 and expiring December 31, 2025.

8. Reports of Standing Committees with Ordinances & Resolutions

PLANNING & ZONING COMMITTEE

a. Ordinance O2021-11: An Ordinance Approving a Zoning Map Amendment and a Special Use Permit for a Gas Pipeline Facility in DeKalb Township. The DeKalb County Board hereby approves a Zoning Map Amendment and a Special Use Permit, with conditions as outlined in the Ordinance, for Natural Gas Pipeline of America, LLC (NGPL), to allow for the expansion of a pipeline facility located on property on North First Street, in DeKalb Township. Committee Action: Moved by Mr. Plote, seconded by Mr. Bagby and approved unanimously.


b. Ordinance O2021-12: An Ordinance Granting Special Use Permits to Owens Creek

Solar, LLC, for a Solar Farm on Various Properties in Mayfield and South Grove Townships. The DeKalb County Board hereby approves to grant nine (9) Special Use Permits (MY-21-13, MY-21-14, MY-21-15, MY-21-16, SG-21-17, MY-21-18, MY-21-19, MY-21-20, MY-21-21), with conditions as outlined in the Ordinance, to Owens Creek Solar, LLC in order to build and operate a 500MW solar farm, which will also include a 345kV project substation and a 345kV ComEd substation, said solar farm will be spread out over forty-two (42) separate parcels, said properties being zoned A-1, Agricultural District, and covering approximately 3,557.51-acres, in Mayfield and South Grove Townships. Committee Action: Moved by Mr. Roman, seconded by Mr. Frieders. After several amendments, a roll call vote was held on the amended motion, the motion carried four (4) yes to three (3: Bagby, Osland, West) no.

c. Ordinance O2021-13: An Ordinance Granting Special Use Permits to Red Maple

Solar, LLC, for a Solar Farm on Various Properties in Afton and Pierce Townships. The DeKalb County Board hereby approves to grant seven (7) Special Use Permits (AF-21-06, AF-21-07, AF-21-08, AF-21-09, AF-21-10, AF-21-11, AF-21-12), with conditions as outlined in the Ordinance, to Red Maple Solar, LLC in order to build and operate a 300MW solar farm, which will also include a 138kV project substation, a 30MV battery energy storage system, and potentially a ComEd substation, said solar farm will be spread out over twenty-two (22) separate parcels, said properties being zoned A-1, Agricultural District, and covering approximately 1,839.49-acres, in Afton and Pierce Townships. Committee Action: Moved by Mr. Bagby, seconded by Mr. Roman. After several amendments, a roll call vote was held on the amended motion, the motion carried six (6) yes to one (1: West) no.

d. Ordinance O2021-14: An Ordinance Granting Special Use Permits to DK Solar,

LLC for a Solar Farm on Various Properties in Milan Township. The DeKalb County Board hereby approves to grant two (2) Special Use Permits (MI-21-22 and MI-21-23), with conditions as outlined in the Ordinance, to DK Solar, LCC in order to build and operate a 90MW solar farm, which will also include a project substation, said solar farm will be spread out over seven (7) separate parcels, said properties being zoned A-1, Agricultural District, and covering approximately 643.59-acres, in Milan Township. Committee Action: Moved by Mr. Osland, seconded by Mr. Roman. After a couple amendments, a roll call vote was held on the amended motion, the motion carried six (6) yes to one (1: West) no.

COUNTY HIGHWAY COMMITTEE

a. Resolution R2021-131: Fund Balance Resolution. The DeKalb County Board hereby

notes that the Federal Highway Matching Tax Fund fund balance on December 31, 2021 is estimated to be approximately $3,100,000 and is encumbered for the projects, as outlined in the Resolution, anticipated to be completed in the next three fiscal years, and further recognizes that many necessary additional projects are already in the planning stages for years 2021 through 2026 that will take additional money from what is available in the existing fund balance and those are delineated on the attached scheduled with notice made to the public that the County Board, will, as reasonably practical, seek to begin saving money in order to address those future needs. Moved by Vice-Chair Luebke, seconded by Mrs. Emmer and approved unanimously.


b. Resolution R2021-132: MFT General Maintenance Resolution for 2022 Expenditures. The DeKalb County Board hereby authorizes the expenditure of MFT funds in the total amount of $1,862,700.00 for the purpose of maintaining streets and highways under the applicable provision of the Illinois Highway Code from January 1, 2022 to December 31, 2022. Committee Action: Moved by Mr. Osland, seconded by Ms. Willis and approved unanimously.

Maintenance Project

MFT Funds Programed

Salary $737,200Equipment Rental $500,000Salt $400,000Seal Coat $115,000Pavement Striping $110,000TOTAL $1,862,700

c. Resolution R2021-133: Amendment to Resolution R2021-24: Appropriation of MFT

Funds for Chicago Road, South First Street, Perry Road and Waterman Road Paving Projects. The DeKalb County Board hereby approves to amend Resolution R2021-24 to reduce the approved total project amount of $2,303,622.00 to $1,607,177.00, with $696,445.00 appropriated from Rebuild Illinois Bond funds and $87,258.00 appropriated from MFT funds for Chicago Road from Shabbona Road 6.78 miles to Illinois Hwy 23. Committee Action: Moved by Mrs. Emmer, seconded by Vice-Chair Luebke and approved unanimously.

ECONOMIC DEVELOPMENT COMMITTEE

No Actionable Items

HEALTH & HUMAN SERVICES COMMITTEE

No Actionable Items

LAW & JUSTICE COMMITTEE

No Actionable Items

FINANCE COMMITTEE

a. Resolution R2021-134: Delinquent Property Tax Sale Resolution. The DeKalb County Board hereby authorizes the Chairman of the Board to execute a deed of conveyance of the County’s interest or authorizes the cancellation of the appropriate Certificate(s) of Purchase, as the case may be, on parcel # 18-32-477-010, for the sum of $815.00 to be paid to the Treasurer of DeKalb County Illinois, to be disbursed according to law. Committee Action: Moved by Mr. Luebke, seconded by Mr. Cummings and approved unanimously.

b. Claims to be Paid in October 2021: Move to approve the payment of claims for

last month, and the off-cycle claims paid during the previous month, including all claims for travel, meals, and lodging, in the amount of $7,826,041.90.

c. Claims to be Paid in November 2021: Move to approve the payment of claims for

this month, and the off-cycle claims paid during the previous month, including all claims for travel, meals, and lodging, in the amount of $______________.


d. Reports of County Officials: Move to accept and place on file the following Reports of County Officials:

1. Cash & Investments in County Banks – October 2021 2. Public Defender’s Report – October 2021 3. Adult & Juvenile Monthly Reports – October 2021 4. Pretrial Report – October 2021 5. Sheriff’s Jail Report – October 2021 6. Building Permits & Construction Reports – October 2021

EXECUTIVE COMMITTEE

a. Resolution R2021-134: A Resolution Authorizing the Submittal of a Public

Transportation Capital Assistance Grant. The DeKalb County Board hereby authorizes and directs the County Administrator to sign and submit a Public Transportation Capital Assistance Grant with the Illinois Department of Transportation to offset eligible capital costs required for providing and improving public transportation facilities, rolling stock, equipment, and services on behalf of the County of DeKalb, Illinois, in cooperation with the Voluntary Action Center of Norther Illinois. Committee Action: TBD

b. Resolution R2021-135: A Resolution Authorizing the Execution & Amendment of a Downstate Operating Assistance Grant Agreement for FY2022. The DeKalb County Board hereby authorizes and directs the County Administrator of DeKalb County to execute and file a Downstate Public Transportation Operating Assistance Agreement with the State of Illinois and amend such Agreement, if necessary, for Fiscal Year 2022 in order to obtain grant assistance under the provisions of the Downstate Public Transportation Act. Committee Action: TBD

c. Resolution R2021-136: Resolution for the Appropriation of American Rescue

Plan Act of 2021 (ARPA) Funds to Local DeKalb County Municipal Bodies for Water, Sewer, and Broadband Infrastructure Projects. DeKalb County Board hereby supports and approves the plan to reserve and distribute a total of One-Million Four-Hundred Thousand Dollars ($1,400,000) in increments of One Hundred Thousand Dollars ($100,000) to each of the fourteen municipalities within the County, including Cortland, DeKalb, Genoa, Hinckley, Kingston, Kirkland, Lee, Malta, Maple Park, Sandwich, Shabbona, Somonauk, Sycamore and Waterman to be utilized for qualified ARPA water, sewer and broadband infrastructure projects. Committee Action: TBD

d. Resolution R2021-137: Approval of the County Board 2022 Regular Meetings

Schedule. The DeKalb County Board has reviewed the recommendation from the Executive Committee and hereby approves the DeKalb County Board Regular Meetings Schedule for the 2022 calendar year, as attached to this Resolution. Committee Action: TBD


9. COUNTY BOARD REDISTRICTING a. Resolution R2021-138: Approval of County Board Redistricting Map. 10. Reports of Special Committees with Ordinances & Resolutions – None 11. Old Business

a. *TABLED ITEM* Resolution R2021-129: A Resolution Approving a Letter of Support for the Shab-eh-nay Reservation Act Settlement Legislation. The DeKalb County Board hereby approves the attached Exhibit “A”, which a letter of support for Shab-eh-nay Reservation Act Settlement Legislation as requested by the Prairie Band Potawatomi Nation and its Chairman Joseph Rupnick. Moved by Ms. Crawford, seconded by Mr. Faivre and approved unanimously.

12. New Business & Referral of Matters to Committee a. EXECUTIVE SESSION b. Appointments scheduled to be made in the month of December 2021: 1. Board of Health – 4 positions 2. Rehab & Nursing Center Operating Board – 3 positions 3. DeKalb County Nursing Home Foundation Board – 3 positions 13. Adjournment 11/10/2021 Committee of the Whole / Executive Committee of 16

DEKALB COUNTY FOREST PRESERVE DISTRICT COMMISSIONERS MEETING

November 17, 2021 Immediately following the 7:00 p.m. County Board Meeting

DeKalb County’s Legislative Center

Gathertorium 200 N. Main Street

Sycamore, IL 60178

AGENDA

1. Roll Call 2. Approval of Agenda 3. Approval of Minutes

a. October 20, 2021 4. Communications & Proclamations a. PUBLIC HEARING: Notice of the Proposed Property Tax Increase for the

DeKalb County Forest Preserve District 5. Public Comments 6. Reports of Standing Committees with Ordinances & Resolutions:

a. Claims to be Paid in October 2021: Move to approve the payment of claims for last month, and the off-cycle claims paid during the previous month, including all claims for travel, meals, and lodging, in the amount of $112,113.82.

b. Claims to be Paid in November 2021: Move to approve the payment of claims for

this month, and the off-cycle claims paid during the previous month, including all claims for travel, meals, and lodging, in the amount of $_____________.

7. Reports of Special Committees with Ordinances & Resolutions 8. Old Business 9. New Business & Referral of Matters to Committee

10. Adjournment


MEMORANDUM To: From: Subject: Date

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