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MEMO TO: Athletic Department Personnel RE: Acknowledgement of Receipt – EDINBORO UNIVERSITY OF PENNSYLVANIA – ATHLETIC DEPARTMENT HANDBOOK – 2018-19 The EDINBORO UNIVERSITY OF PENNSYLVANIA – ATHLETIC DEPARTMENT HANDBOOK includes an overview of Edinboro University’s rules, regulations, policies and procedures and is not meant to be all-inclusive. It is designed to be a reference guide for Athletic Department employees. The statements contained within that notebook may be changed by the PASSHE and/or the University whenever appropriate. Nothing in this handbook in any way creates an expressed or implied contract of employment. Legal Plan Documents will govern any discrepancies that may arise. The Edinboro University of Pennsylvania – ATHLETIC DEPARTMENT HANDBOOK is in no way designed to contradict or supersede the collective bargaining agreement and/or University policy. The Constitution and Bylaws of the NCAA, PASSHE, and PSAC have not been printed in this manual. As active members of these associations, Edinboro University adheres to the rules and regulations of these conferences. All Athletic Department personnel should familiarize themselves with, and abide by, all rules and policies of the University, PASSHE, NCAA and PSAC. I affirm that I am obligated to report, to the director of athletics or the associate director of athletics at Edinboro University, any violations of NCAA regulations involving me or the institution. In the event that you have any questions pertaining to information contained in this handbook, please contact the Director of Athletics for clarification. My signature below confirms that I have received a copy of the EDINBORO UNIVERSITY OF PENNYSLVANIA – ATHLETIC DEPARTMENT HANDBOOK 2018-19. I will read and familiarize myself with this document. Athletic Department Employee Signature Date Printed Name Edinboro University of Pennsylvania is an equal opportunity education institution and employer and will not discriminate on the basis of race, color, national origin, sex, sexual orientation and disability in its activities, programs or employment practices as required by Title VI, Title VII, Title IX, Section 504, ADEA and the ADA.

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TABLE OF CONTENTS

ACKNOWLEDGEMENT 1 TABLE OF CONTENTS 2 ATHLETIC DEPARTMENT STRUCTURE

Staff Directory 5 Athletic Administrators Responsibilities 9 Admissions Office 10 Academic Success 11 Student Counseling Referral Form 13 EUP Athletic Department Philosophy 15 EUP Community Values 15 Diversity & Civility 16 Sex Discrimination & Sexual Misconduct 19 Sportsmanship 23 Anti-Hazing Policy 24 Concerns Committee / Compliance Committee 30 Statement of Academic Integrity 32 Faculty Athletic Representative 34 Senior Woman Administrator 35

FERPA 38 Athletic Hall of Fame Bylaws 39 PERSONNEL ISSUES Conduct of Coaches 47 Job Expectations & Duties of Coaches 47 Office Procedures and Policies 49 Volunteer Coach 50 RECRUITING Recruiting Travel 54 National Letter of Intent Policy 55 New Student-Athlete Policy & Procedure 58 Admissions Procedures 59 Recruiting Policy Process 61 ATHLETIC COMPLIANCE Compliance Statement 72 Dissemination of Rules Education 72 Certification of Eligibility 72 Compliance Planner 73 Self-Reporting NCAA Violation 75 Rules Education 78 ELIGIBILITY Academic Warning, Probation/Suspension 81 NCAA Eligibility Center 83 Eligibility for Practice 84 Eligibility for Competition 85 Requesting a National Letter of Intent 87 Declaring a Major 90 Transfers 93

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Athletic Excuses 95 Request for Waiver 96 Tryouts Checklist 97 FINANCIAL AID

Student Employment Guidelines 99 Procedures for Awarding Athletic Awards 105 Reduction or Cancellation of Athletic Awards 107 Awarding Institutional Financial Aid to Student-Athletes 113 Guidelines for Awarding Women’s International Tuition Waivers 114

SCHEDULING Class Delay & Cancellation 117 Scheduling Contracts 118 Scheduling Policy 118 Scheduling of Home Events 119 Change of Schedule Procedure/Form 120 Procedures for Complimentary Tickets 120 Honorary Captains 123 Procedure to Reserve Facility 123 Facility Rules 124 Monitoring of Playing and Practice Seasons 130 TRAVEL FOR COACHES 136

TEAM TRAVEL 144 EQUIPMENT PURCHASING 158 STUDY PROGRAM GUIDELINES AND EXPECTATIONS 164 FUNDRAISING 172

SPORTS MEDICINE General Procedures 179 Rules of Conduct 180 Insurance Information 181 Emergency Action Plan 184

Severe Weather Policy 188 Concussion Management 191 Pregnancy Policy 203

DRUG EDUCATION, SCREENING AND COUNSELING 209 SPORTS INFORMATION 229

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ATHLETIC DEPARTMENT STRUCTURE

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STAFF DIRECTORY

ATHLETIC DEPARTMENT FAX: (814) 732-2169 SPORTS INFORMATION FAX: (814) 732-2596 Administration Email Katherine Robbins 732-1823 krobbins@edinboro.edu Interim Director of Athletics Denise Dobos 732-1824 ddobos@edinboro.edu Athletic Business Director/ Senior Woman Administrator Gary Hanna 732-1860 ghanna@edinboro.edu Head Athletic Trainer/ Athletics Health Care Administrator Dave Higham 732-1825 dhigham@edinboro.edu Administrative Coordinator Todd Jay 732-1835 jay@edinboro.edu Associate Director of Athletics Compliance Coordinator Peggy McMillan 732-1839 pmcmillan@edinboro.edu Secretary Danielle Lodanosky 732-1861 dlodanosky@edinboro.edu Assistant Athletic Trainer Audra Neumann 732-1862 aneumann@edinboro.edu Assistant Athletic Trainer Roger Sargent rsargent@edinboro.edu Equipment/Maintenance Cindy Seth 732-1822 cseth@edinboro.edu Fiscal Assistant Bob Shreve 732-1834 rshreve@edinboro.edu Sports Information Director Dr. Shawn Reagan 732-1436 reagan@edinboro.edu Faculty Athletic Representative TBA 732- Assistant Athletic Trainer/Strength & Conditioning Coach

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Adaptive Athletic Program Jim Glatch 732-1875 jglatch@edinboro.edu Head Coach Men’s Basketball Pat Cleary 732-1858 jcleary@edinboro.edu Head Men’s Coach Chivas Whipple 732-1826 crwhipple@edinboro.edu Asst. Men’s Coach Women’s Basketball Callie Wheeler 732-1827 cwheeler@edinboro.edu Head Women’s Coach Chris Bess 732-1857 cbess@edinboro.edu Asst. Women’s Coach Cheerleading Lyndsay Lynch llynch@edinboro.edu Coach/Advisor Cross Country Clayton Foster 732-1870 ckfoster@edinboro.edu Head Men’s & Women’s Coach Football Wayne Bradford 732-1842 wbradford@edinboro.edu Head Coach

Jack Corey 732-1846 jcorey@edinboro.edu Asst. Coach Chris Limbach 732-1840 climbach@edinboro.edu Asst. Coach Colin Neely 732-1843 cneely@edinboro.edu Asst. Coach Joe Wanson 732-1845 jwanson@edinboro.edu Asst. Coach Women’s Lacrosse LeighAnn Stauffer 732-1849 @edinboro.edu Head Coach

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Women’s Soccer Gary Kagiavas 732-1876 gkagiavas@edinboro.edu Head Coach Jamie Sallie 732-1877 jsallie@edinboro.edu Assistant Coach Softball Dan Gierlak 732-1829 dgierlak@edinboro.edu Head Coach Swimming Chris Rhodes 732-1828 crhodes@edinboro.edu Head Men’s & Women’s Coach Tennis Kody Duncan 732-1867 kduncan@edinboro.edu Head Men’s & Women’s Coach Track & Field Anne Cleary 732-1866 acleary@edinboro.edu Head Men’s & Women’s Coach Volleyball Missy Soboleski 732-1831 msoboleski@edinboro.edu Head Coach Lee Anderson 732-1832 landerson@edinboro.edu Assistant Coach Wrestling Matt Hill 732-1855 mhill@edinboro.edu Head Coach

Mike DePalma 732-1856 mdepalma@edinboro.edu Asst. Coach TBA 732-1854 @edinboro.edu Asst. Coach

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ATHLETIC DEPARTMENT ORGANIZATIONAL CHART

President Dr. Mike Hannan

Secretary Fiscal Assistant Director of Athletics FAR (Dr. Shawn Reagan) Peggy McMillan Cindy Seth Katherine Robbins SAAC Compliance & Concerns Committee

Sports Information Director Head Athletic Trainer Strength & Conditioning Associate Administrative Business Director Bob Shreve Athletics Health Care Administrator Coach - TBA Director of Athletics Coordinator Senior Woman Admin Gary Hanna Compliance Coord. Dave Higham Denise Dobos Todd Jay Asst Athletic Trainer Asst Athletic Trainer Equipment/Ground Danielle Lodanosky Audra Neumann Roger Sargent COACHING STAFF Men’s Basketball Coach Women’s Basketball Coach Track & Field Coach Women’s Volleyball Coach Pat Cleary Callie Wheeler Anne Cleary Missy Soboleski Assistant Coach Assistant Coach Cross Country Coach Assistant Coach Chivas Whipple Chris Bess Clayton Foster Lee Anderson

Women’s Softball Coach Swimming Coach* Women’s Soccer Coach Men’s Wrestling Coach

Dan Gierlak Chris Rhodes Gary Kagiavas Matt Hill Assistant Coach Assistant Coach Assistant Coach Jamie Sallie Mike DePalma TBA (pt) Women’s Lacrosse Tennis Wheelchair Basketball Football Coach LeighAnn Stauffer Kody Duncan Jim Glatch Wayne Bradford Assistant Coach Assistant Coach Assistant Coach Assistant Coach Assistant Coach TBA Jack Corey Chris Limbach Colin Neely Joe Wanson Volunteer coaches report to head coach

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Athletic Administrators Responsibilities

Structure – address the person who is responsible

Director of Athletics – Katherine Robbins

Budgeting issues/approvals

Personal issues

Complaints

VP and President liaison

Housing liaison

Ideas/concerns/complaints/issues

Fundraising ideas & approvals

NCAA/PSAC liaison

Player/personnel issues

SAAC

Title IX Coordinator

SGA Liaison

Study Program

Associate Director of Athletics – Todd Jay

NCAA/PSAC compliance

Transportation

Endowed scholarships awarding

NCAA/PSAC reports

Admission/Financial Aid liaison

NCAA/PSAC liaison

Fan Program & Promotions

Fundraising

Career Athletes

Study Program & Academic Enhancement Program

Administrative Assistant – Dave Higham

Practice schedules

Facility usage

Event management

Camps

Maintenance Issues

UC/HPE liaison

Facility/equipment issues

Construction & maintenance issues

Fundraising

Business Manager/SWA – Denise Dobos

Fundraising documentation

Ticket sales

Comp tickets

Accounting/purchasing liaison

Tech & Comm liaison

Fundraising

Title IX gender equity

Athletics & Camp Billing

Pool/Dome Membership

Community Service Logs

Rental Agreements

Head Sports Medicine – Gary Hanna

Sports medicine

Team doctor liaison

Athletic insurance liaison

Health care administrator - NCAA health & safety-related legislation - Health & safety policies/practices - Independent medical care

Sport Information Director – Bob Shreve

Sports information

Department photographer & video liaison

Athletic Department Website

Fundraising

External media liaison

Internal media liaison

Fan program & promotions

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ADMISSIONS OFFICE (decisions on admission of all students) – 732-2761

Diane Rayback

Director of Undergraduate Admissions 814-732-1722 draybuck@edinboro.edu Melissa Manning Associate Director of Undergraduate Admissions 732-1757 mmanning@edinboro.edu Kyle Churman Undergraduate Admissions Recruiter 732-1751 kchurman@edinboro.edu Marisa Clark Assistant Director of Undergraduate Admissions/Diversity Recruiter 732-1759 mrodriguez@edinboro.edu Victor Hudson Undergraduate Admissions Recruiter 732-1771 vhudson@edinboro.edu Meighan Lloyd Assistant Director of Admissions 732-1768 mlloyd@edinboro.edu Rena McCartney Assistant Director of Undergraduate Admissions/Event Coordinator 732-1777 rmccartney@edinboro.edu Katie White Undergraduate Admissions Recruiter 732-1783 kwhite@edinboro.edu Sheila McCarthy Coordinator of Articulation/Transfer Admission 732-1756 smccarthy@edinboro.edu Allison Flynn Assistant Director of Undergraduate Admissions and Financial Aid – Porreco College 732-1711 aflynn@edinboro.edu

OFFICE OF RECORDS AND REGISTRATION – 732-5555

Timothy Pilewski Registrar ppilewski@edinboro.edu

Jess Albert Associate Registrar jalbert@edinboro.edu

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ATHLETIC DEPARTMENT Eligibility Certification

Katherine Robbins Interim Director of Athletics Todd Jay Associate Director of Athletics, Compliance

Academic Success Center Baron-Forness Library – second floor – 814-732-2218

Name Phone E-mail

Brenda Abreu-Baker 732-1744 babreubaker@edinboro.edu

LaTessa Black 732-1499 lblack@edinboro.edu

Aarron Hunsinger 732-1311 ahunsinger@edinboro.edu

George Morgan, III 732-1347 gmorgan@edinboro.edu

Ashley Wassel 732-1312 awassel@edinboro.edu

Academic Success Faculty Dr. Bridget Jeffery 732-1627 bjeffery@edinboro.edu

Peer Tutoring – Students should contact the department which houses the course in which they are having difficulty. Many departments post tutoring schedules within the department or on the website. Students may also contact their academic advisors for information and advice.

Diversity and Inclusion

Pertrina Marrero, Director 732-1561 pmarrero@edinboro.edu

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STUDENT AFFAIRS DIVISION STUDENT REFERRAL FORM

@ INCIDENT DATE INCIDENT TIME STAFF MEMBER STAFF OFFICE STAFF PHONE

CONCERN X CONTACT PHONE NUMBER DESCRIPTION WEBSITE

ACADEMIC SUCCESS CENTER

Baron-Forness Library – 2nd Floor 814-732-2218 Support services to help students

reach academic goals and succeed in classwork

http://www.edinboro.edu/directory/offices-services/academic-success-center

ALCOHOLICS ANONYMOUS

AA 24 Hour hotline Meetings held on campus

Contact Student Health for more info x 2743

814.452.2675 Alcoholics Anonymous Services www.aaeriepa.org

ALCOHOL AND DRUG COUNSELING

Gaudenzia Erie

Student Health Services McNerney Hall

814.734.8760 Individual Counseling; Assessment http://www.gaudenziaerie.org/

CRISIS SERVICES Safe Harbor

Erie, PA

800.300.9558 or

814.456-2014

24-hour a day, 7 day a week crisis services for Erie County

Telephone; walk-in; mobile; Crisis follow-up

https://www.shbh.org/?page_id=126

COUNSELING SERVICES

Counseling and Psychological

Services McNerney Hall

814.732.2252 Individual and Group Counseling;

Assessment; All services confidential

http://www.edinboro.edu/directory/offices-services/caps/index.html

CRIME VICTIM SERVICES

Crime Victim Center of Erie County

Also available through Student Heath x2743

814.455.9414 Reducing the impact of crime

through counseling, education and advocacy

http://www.cvcerie.org/

DIRECTOR OF SOCIAL EQUITY &

TITLE IX COORDINATOR

Reeder Hall – 3rd Floor 814.732.2167

University office that receives complaints and coordinates the

investigation of alleged federal civil rights violations.

http://www.edinboro.edu/directory/offices-services/social-equity/index.html

HEALTH CARE AND ASSESSMENT

Student Health Services

McNerney Hall 814.732.2743 Student Health Services

http://www.edinboro.edu/directory/offices-services/ghering/index.html

RESIDENCE LIFE & HOUSING

Residence Life Office

215 Pogue Student Center 814.732.2818

Temporary or continuous student housing on-campus

http://www.edinboro.edu/directory/offices-services/res-life/index.html

OMBUDSPERSON 312 Reeder Hall 814.732.1710

The Ombuds office provides a safe and neutral place for faculty, staff, students, parents and retirees to discuss conflicts,

concerns or problems.

http://www.edinboro.edu/directory/offices-

services/ombudsman/index.html /

SAFE JOURNEY Student Health Services

McNerney Hall 814.438.2675

Safe Journey provides dating and domestic violence counseling.

http://www.mysafejourney.org/

SAFENET CRISIS LINE: 814.454.8161

Student Health Services McNerney Hall

814.455.1774 SafeNet provides sanctuary,

support, education and advocacy http://www.safeneterie.org/

SPIRITUAL SUPPORT

Campus Ministry

2nd Floor McNerney Hall

814.732.2601 Spiritual support and guidance from

regional clergy and community members

http://www.edinboro.edu/directory/offices-services/campus-ministry/index.html

STUDENT JUDICIAL AFFAIRS

Office of Judicial Affairs/

Residence Life and Housing 215 Pogue Student Center

814.732.2920 Student discipline, mediation,

investigation of Code of Conduct violations

http://www.edinboro.edu/directory/offices-services/judicial-affairs/index.html

UNIVERSITY POLICE 911 Scotland Road

814.732.2911 (emergency) 814.732.2921

(non-emergency)

24 Hour a day; 7 days a week; Police Services, Investigations,

Parking

http://www.edinboro.edu/directory/offices-services/police/index.html

OTHER:

I have been provided with the above information related to a recent incident or concern. I am aware of the options available to me and have been made aware of the benefits of seeking assistance. Student Printed Name: _________________________________________________ Student Signature: _____________________________________________________ Date: _________ Time: __________ Staff Member Signature: _______________________________________________ Date the Title IX Coordinator was notified: Notified by whom:

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Updated 7/2017

Athletics Counseling Services Student Referral Form

Directions: When making a referral, please use this form to document your student concern and provide

important information to Counseling and Psychological Services (CAPS).

Date:

Referral Source and Title:

Referral Sport: Phone: Email:

Name of Student: Student ID:

Relationship to Student: □ Faculty □ Staff □ Coach □ Other

Purpose of Referral:

□ Personal concerns (family issues, current untreated mental illness, bereavement, etc.)

□ Recent crisis/trauma (domestic violence, victim of violent crime, etc.)

□ Alcohol or Substance Abuse concerns

□ Other, please specify:

□ CAPS Faculty member please call Referral Source for more detail

Additional Information/Request:

NOTE: It is the responsibility of the student to request and obtain verification of dates of attendance of services

at CAPS and provide documentation or verification to their Coach and the Athletic Department. Please remind

the student of his/her responsibility to do so.

Referral Source Signature: Date:

Note: Students may have legal rights to access their files, so please be objective in your observations and

statements on this form. You may view CAPS Confidentiality Policy and further information regarding

counseling services and student privacy on the CAPS website:

http://www.edinboro.edu/directory/offices-services/caps/index.html.

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NCAA DIVISION II VISION STATEMENT

The NCAA’s purpose is to govern competition in a fair, safe, equitable and sportsmanlike manner, and to integrate intercollegiate athletics into higher education so that the educational experience of the student-athlete is paramount. Through a shared effort, Division II intercollegiate athletics also seeks to provide value and significance for its members by supporting the mission of higher education and striking a balance among academic excellence, athletics competition and social growth while its colleges and universities prepare student-athletes to thrive in their lives and careers.

EDINBORO UNIVERSITY MISSION, VALUES AND VISION STATEMENTS

MISSION STATEMENT Distinguished by its focus on individual attention to student success, commitment to diversity, and responsiveness to the evolving needs of the broader community, Edinboro University provides the highest quality undergraduate, graduate and co-curricular education. VALUES Edinboro University is committed to creating opportunities for intellectual and personal growth in an inclusive environment. We value excellence, curiosity, respect, responsibility, and integrity. VISION Edinboro University will be the first choice among students, employers, and the community for excellence in higher education.

STUDENT AFFAIRS MISSION AND VISION STATEMENTS

MISSION The Division of Student Affairs fosters opportunities to engage students in an environment conducive to lifelong learning. Our people-centered approach promotes learning, social interaction and personal growth in a multicultural world. We are committed to developing empowered and responsible students in their progression towards graduation and global citizenship. VISION Our students thrive because we are radically passionate about student success. We aspire to be at the forefront of innovation to address contemporary student needs. We will be recognized as a premier Division of Student Affairs.

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ATHLETIC DEPARTMENT PHILOSOPHY The Edinboro University Student Athlete

A Proud Tradition

The philosophy of athletics at Edinboro University is considered an important part of the institutional program of education that provides experiences that will assist in the development of the physical, mental and emotional aspects of the student-athlete. As an institution of higher learning, we are committed to the development of the entire individual. Student-athletes are stimulated to excel but the principles of good sportsmanship prevail at all times to enhance the educational value of the athletic contest. We believe that participation is a privilege that carries with it responsibilities to the University, the community, the team and to the student-athletes themselves. These experiences also contribute to the knowledge, skill and emotional well-being that our student-athletes possess; thereby making them better citizens. Student-athletes will strive to be involved as upstanding members of the Edinboro community and learn as much as possible from the overall educational experience. This includes establishing and maintaining strong relationships with faculty members and fellow student-athletes as well as with the student body at large. Athletes understand that earning a degree is the primary goal of the student; that meeting all academic responsibilities, including regular class attendance and the completion of all assignments in a timely manner, is mandatory. The Edinboro University student-athlete will also understand that the assumption of personal responsibility is at the heart of the educational experience. Upperclass student-athletes should consciously strive to serve as role models for new student-athletes. The University promotes an environment in which fair and equitable distribution of overall athletic opportunities, benefits, and resources are available to men and women and one in which student-athletes, coaches and athletic administrators are not subject to gender-based discrimination. No individual shall be discriminated against on the basis of gender or race in intercollegiate athletics at Edinboro University.

COMMUNITY VALUES EDINBORO UNIVERSITY OF PENNSYLVANIA

Edinboro University is committed to the values of excellence, respect, integrity, leadership, and the creation of opportunities for success for members of our campus community. Therefore, choosing to join this community compels individuals to honor these values and make positive contributions to our community.

As a member of this community:

I agree to respect the dignity of all persons, and will strive to learn from the diversity of cultures, races, abilities, genders, ages, orientations, ideas, and opinions found within and beyond our community.

I agree to pursue academic and personal excellence by fully engaging myself in the learning that occurs both inside and outside of the classroom.

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I agree to avoid the abuse and/or illegal use of alcohol and other drugs, as they will hinder my academic and personal performance.

I agree to respect the rights and property of others, and will not invite guests to the campus who seek to degrade, vandalize, or deface our campus and host community.

I agree to do all that I can to ensure that my campus community is kept clean and attractive, knowing that such an environment is essential to both physical and emotional well-being.

Diversity and Civility Statement

Who We Are Edinboro University is an institution composed of individuals who are continuous learners and scholars. Our core values are excellence, curiosity, respect, responsibility, and integrity. We live, work, and learn in a campus community that strives for excellence in everything we do, while valuing the safety, security and productivity of our students, faculty, staff and administrators. We are a civil community demonstrating mutual respect for one another while cultivating mutual responsibility. We value academic freedom and an open exchange of ideas and opinions, but this freedom and exchange we cherish so deeply requires individual responsibility. Who We Are Not Even in the diverse and civil community, however, we recognize that there might be instances of behavior and conduct from members of our campus community that falls short of who we are as a civil community of continuous learners and scholars such that to a reasonable person the behavior or conduct clearly demonstrates intolerance, incivility and disrespect for others. Edinboro University does not and will not tolerate acts, behavior or conduct of harassment which includes bullying and cyber-bullying, or intimidation, either direct or by implied threat, or acts of violence or threatened violence against individuals or groups belonging to our campus community. The University also will not tolerate acts of seriously disruptive behavior. Such acts, behavior, or conduct by or against any member of our community violates our accepted community standards and our standards of excellence.

DISCRIMINATION, HARASSMENT, INTIMIDATION & INSTITUTIONAL VANDALISM

University policies unequivocally prohibit discrimination, harassment, intimidation and institutional vandalism. Established procedures for addressing such issues are in place and will be immediately employed as needed, including investigatory and disciplinary measures. The University seeks to resolve issues and concerns brought to its attention. There are times, however, when the investigation option is the more appropriate approach to resolving an issue of alleged harassment and discrimination. The Director of Social Equity/University Ombudsperson handles complaints of harassment and other forms of prohibited or illegal discrimination including situations covered under Title VI, Title VII, Title IX, ADA, and Section 504. Complaints against students are handled through the student judicial process. Complaints against employees are handled through the Office of

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Social Equity. Please note that under Title IX sexual harassment includes sexual violence and rape which are crimes. On behalf of President H. Fred Walker and the Edinboro University administration, members of the campus community are strongly encouraged to report incidents involving acts of discrimination, behavior or conduct of harassment and intimidation, institutional vandalism, acts or threats of violence, and other kinds of threatening or intimidating behavior. Incidents should be reported to one of the following campus offices:

University Police: 814-732-2921; Emergency 814-732-2911

Social Equity: 814-732-2167

University Ombudsperson: 814-732-1710

Human Resources and Faculty Relations: 814-732-2810

Student Affairs: 814-732-2729

Student Judicial Affairs: 814-732-2920 These campus offices communicate with one another as appropriate and, if necessary, will refer the report to the proper office for handling the incident. You are encouraged to click on the link below for a list of the University’s social equity policies relating to harassment and other forms of illegal or prohibited discrimination, as well as selected other policies and codes. Policies are updated periodically. Current policies appear on the University Policy Manual web page.

Social Equity Policies

Seriously Disruptive Behavior

Student Code of Conduct

Thank you for your individual contributions to building and maintaining a community of civility where the fair and equitable treatment, as well as the safety and security of our members is of utmost importance, and where all we do reflects our proud tradition and respect of diversity and excellence. Ronald Wilson, Director of Social Equity

---------- For Immediate Help On-Campus

University Police

24/7 Emergency 814-732-2911 or 911

Counseling & Psychological Services

814-732-2252

Student Health Services

814-732-2743

Student Affairs/Residence Life Emergency On Call Staff

– Contact the University Police

Other On-Campus Resources

Vice President Student Affairs

814-732-2729

Student Judicial Affairs

814-732-2920

Safe Zone Program

Contact any Safe Zone member listed on the website

Sexual Violence Victims Advocates

(Educational Programs About Sexual Violence)

814-732-2252

Human Resources & Faculty Relations

814-732-2703

Office of Social Equity

814-732-2167

Residence Life and Housing

814-732-2818

Campus Ministry

814-732-2601

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Local/Regional Resources

Crisis Services 814-456-2014 Edinboro Borough Police

814-734-1712

Safe Journey, Services for Women

814-438-2675 / 24 hour hotline

(collect calls accepted)

Call the main number and an appointment will be

scheduled at the on campus satellite site.

Safe Net Hotline

814-454-8161

Call the main number and an appointment will be

scheduled at the on campus satellite site.

Saint Vincent Health Center – Emergency

814-452-5000

Crime Victim Center of Erie County

814-455-9414 / 24 Hour Hotline

Call the main number and an appointment will be

scheduled at the on campus satellite site.

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Sex Discrimination and Sexual Misconduct

(Information provided here are excerpts from the University Policy Handbook on Sex Discrimination and Sexual Misconduct)

Edinboro University (EU) and the Athletic Department are committed to creating and maintaining a campus environment that is free of sex discrimination and sexual misconduct. Sex discrimination and sexual misconduct are violations of both Federal and State law as well as University policy. Sexual and gender-based harassment of students are forms of sex discrimination prohibited by Title IX. Acts of sexual violence are prohibited under Title IX, VAWA/Campus SAVE, and Title IV of the Violent Crime Control and Law Enforcement Act of 1994, Public Law 103–322. EU uses the term sexual misconduct to mean and include sexual and gender-based harassment and acts of sexual violence. Title IX protects all students at EU from sex discrimination and sexual misconduct. Sexual Violence

Title IX applies to student-on-student sexual violence, as well as employee-on-student sexual violence. EU recognizes that sexual misconduct, in particular, can result in trauma to the victim and other persons associated with the victim. Sexual violence is a crime – and while some survivors turn to the criminal justice system, others look to their schools for help or recourse.

Sexual violence is a form of sexual harassment and refers to physical sexual acts perpetrated against a person’s will or where a person is incapable of giving consent due to the victim’s incapacitation through the use of drugs or alcohol. A number of different acts fall into the category of sexual violence, including dating violence, rape, sexual assault, sexual battery, and sexual coercion.

Consent Consent is an informed decision made freely and actively by all parties. Conduct will be considered “without consent” if no clear consent, verbal or nonverbal, is given. Because sexual misconduct is defined as sexual activity that is undertaken without consent, each participant must obtain and give consent to each sexual act.

Consent is an affirmative decision to engage in mutually acceptable sexual activity, and consent is given by clear actions or words. People are strongly encouraged to talk with each other before and during any sexual interaction. Relying solely upon non-verbal communication can lead to miscommunication.

It should be noted that in some situations an individual’s ability to freely consent is taken away by another person or circumstance. Examples include when an individual is significantly impaired due to alcohol or other drugs, scared, physically forced, passed out, intimidated, coerced, mentally or physically impaired, beaten, threatened, isolated, or confined.

People with mental disabilities cannot give consent to sexual activity if they cannot appreciate the fact, nature, or extent of the sexual situation in which they find themselves. The mental disability of the victim must be known (or reasonably knowable) to the non-disabled sexual partner, in order to hold them responsible for the violation.

The following are clarifying points:

Consent is required each and every time there is sexual activity;

At any and all times when consent is withdrawn or not verbally agreed upon, the sexual activity must stop immediately;

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Consent to some levels of sexual activity does not imply consent to all levels of sexual activity. Each new level of sexual activity requires consent;

The person(s) who initiate(s) a new level of sexual activity is responsible for asking for consent;

A current or previous dating or sexual relationship with the initiator (or anyone else) does not constitute consent;

Being intoxicated does not diminish one’s responsibility to obtain consent;

Bodily movements and non-verbal responses such as moans are not consent;

Silence, passivity, or lack of active resistance is not consent;

Intentional use of alcohol/drugs does not imply consent to sexual activity;

Seductive dancing or sexy/revealing clothing does not imply consent to sexual activity;

Anyone under the age of 16 cannot give consent;

Use of agreed upon forms of communication such as gestures or safe words is acceptable, but must be discussed and verbally agreed upon by all parties before sexual activity occurs.

Incapacitation Incapacitated persons cannot give consent. One who is incapacitated as a result of alcohol or other drug consumption (voluntarily or involuntarily), or who is unconscious, unaware, or otherwise helpless, is incapable of giving consent.

One must not engage in sexual activity with another whom one knows (or should reasonably know) to be incapacitated. Physically incapacitated persons are considered incapable of giving effective consent when they lack the ability to appreciate the fact that the situation is sexual, and/or cannot rationally and reasonably appreciate the nature and extent of that situation.

Examples of incapacitation include

unconscious,

sleeping,

frightened,

physically or psychologically pressured or forced,

intimidated,

threatened Incapacitation can also result from

a psychological health condition,

voluntary intoxication,

involuntary use of any drug, intoxicant or controlled substance Retaliation Prohibited EU will take appropriate steps to prevent any retaliation against a student or employee who makes a complaint or any student or employee who provides information regarding the complaint. Anyone making a complaint, responding to a complaint, or participating in a fact-finding investigation or hearing will be informed of the prohibition against retaliation. Reporting Any person on or off campus can make a report to any one of the individuals listed below either by email, phone, mail, in-person reports.

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Victims of sexual violence are encouraged to discuss and report any actions with the University Police Department; however, under the VAWA/Campus SAVE, a victim has the right to choose not to report the act of sexual violence to law enforcement.

Anyone who has made a report or who otherwise believes that s/he has been subjected to sex discrimination and sexual misconduct is invited to provide the Social Equity Director/Title IX Coordinator with any recommendations regarding ways to improve the effectiveness of the campus’ implementation of its policies and procedures on these matters. To Report Sex Discrimination, Sexual and Gender-Based Harassment

Who By Email | Phone In Person

Ronald Wilson Social Equity Director/Title IX Coordinator

814-732-2167 rwilson@edinboro.edu

Office of Social Equity Room 207 Reeder Hall

To Report Sexual Violence

Who By Email | Phone In Person

Angela Vincent Interim Chief of Police

814-732-2921 vincent@edinboro.edu

University Police Department 911 Scotland Road 814-732-2921 Emergency 814-732-2911

Any Campus Police Officer 814-732-2921 Emergency 814-732-2911

University Police Department 911 Scotland Road

Ronald Wilson Social Equity Director/Title IX Coordinator

814-732-2167 rwilson@edinboro.edu

Office of Social Equity Room 207 Reeder Hall

Vice President for Academic & Student Affairs

814-732-2729

Office of Student Affairs Room 220 . Pogue Student Center

Counseling and Other Resources Upon request, counseling is available to any employee or student who believes that s/he has been subjected to any form of sexual harassment. Current University students may contact Counseling and Psychological Services located in the Ghering Health & Wellness Center, 300 Scotland Road at 814-732-2743. Current University employees may obtain counseling services through the State Employees Assistance Program (SEAP) at 800-692-7459. The following resources are available to assist for victims of sexual violence. It is important to utilize the resources to see medical treatment (for the possibility of pregnancy or transmission of sexual diseases), evidence collection, and for reporting the incident to campus authorities and local law enforcement. A promise of confidentiality for victims (as permitted by law) and a promise of discretion and dignity is a high

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priority. The resources below can also assist with providing information regarding risk education and personal protection.

On-Campus Confidential Resources

Counseling & Psychological Services McNerney Hall, 300 Scotland Road 814-732-2252 (licensed counselors only recognized by the university who act in the capacity as a licensed counselor)

Campus Ministry Ghering Health and Wellness Center McNerney Hall 814 732-2601 (pastoral counselors only)

Student Health Services McNerney Hall, 300 Scotland Road 814-732-2743 (licensed physicians only)

Confidential resources mean those resources where a victim of sexual violence may share an incident involving sexual harassment and other forms of sexual violence without their name being used in a report. These confidential resources, however, must provide a report of the incident to the Title IX Coordinator without providing the victim’s name.

Other On-Campus Resources

University Police (24 hour availability) 24/7 Emergency 814-732-2911 or 2911

Student Judicial Affairs 150 Perry Lane / Lawrence Towers 814-732-2920

Student Health Services McNerney Hall, 300 Scotland Road 814-732-2743

Student Affairs Emergency On Call Administrator – Contact the University Police (24 hour availability)

Vice President Student Affairs Dr. Frank G. Pogue Student Center 814-732-2313

Social Equity Director/Title IX Coordinator 219 Meadville Street, Room 207 Reeder Hall 814-732-2167

Human Resources & Faculty Relations 219 Meadville Street, Second Floor Reeder Hall 814-732-2703

University Ombudsperson Alumni House, 1st Floor 210 Meadville Street 814-732-1710

Residence Life and Housing Pogue Center, Room 215 814-732-2818

Off-Campus Local and Regional Resources

Crisis Services * 814-456-2014 or 800-300-9558

Edinboro Borough Police 814-734-1712

Safe Journey, Services for Women 814-438-2675 / 24 hour hotline (collect calls accepted)

Safe Net Crisis Line * 814-454-8161

Saint Vincent Health Center Crime Victim Center of Erie County *

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Emergency 814-452-5000

814-455-9414 (24 Hour Hotline)

(*indicates services also available at Ghering Health and Wellness Center) These off-campus resources have their own guidelines concerning confidentiality, whether or not these off-campus resources are available on campus.

Inquiries about Title IX should be directed to:

Ronald Wilson Social Equity Director/Title IX Coordinator

207 Reeder Hall, 219 Meadville Street, Edinboro PA 16444 Phone: 814-732-2167 | Fax: 814-732-2153 | Email: rwilson@edinboro.edu

Nondiscrimination Statement Edinboro University of Pennsylvania is an equal opportunity education institution and employer and will not discriminate on the basis of race, color, national origin, sex, sexual orientation and disability in its activities, programs or employment practices as required by Title VI, Title VII, Title IX, Section 504, ADEA and the ADA.

For information regarding civil rights or grievance procedures and for inquiries concerning the application of Title IX and its implementing regulations, contact Ms. Valerie O. Hayes, JD, MSW, Social Equity Director/Title IX Coordinator, 207 Reeder Hall, 219 Meadville Street, Edinboro, PA 16444 (814-732-2167). Additionally, inquiries concerning Title IX and its implementing regulation can be made to the U.S. Department of Education, Office of Civil Rights, Region III, 150 S. Independence Mall West, Suite 372, Public Ledger Building, Philadelphia PA 19106-9111 | Phone: 800-368-1019 | Fax: 215-861-4431 | TDD: 800-537-7697.

For information or assistance regarding services, activities and facilities that are accessible to and used by persons with a disability, contact the Office for Students with Disabilities at the Crawford Center (814-732-2462 V/TTY).

http://www.ncaa.org/sites/default/files/Staying+in+Bounds+Final.pdf

SPORTSMANSHIP First and foremost, Edinboro University athletes should keep in perspective that you are a representative of the university when competing in collegiate athletics. As far as sportsmanship and behavior, on and off the field, the athletes must be aware that they are a “walking public relations department” for Edinboro University and their teams. Actions and words are closely scrutinized by the public and the area media. When approached by the area media after a contest, the athletes should be cordial and cooperative, but always keeping in mind words and actions are being viewed by a great many people, and that those words not only reflect their own views, but also those of the university. Once a reputation is established with a university and its behavior, it is difficult to deviate from the norm, as far as the everyday spectator is concerned. Thus good sportsmanship and proper behavior is a must!!! Edinboro University and the Athletic Department have worked hard to run a first class organization, so good behavior is vital in keeping the desired image.

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In reference to behavior during tournament action, proper behavior is desired because Edinboro is in the eyes of our sister Pennsylvania State Athletic Conference schools. When hosting a conference championship, it is important to our reputation as an institution to uphold the image which we are trying to portray. The ability to win properly is as important as being a “good loser”. Athletes should keep the same frame of mind…in defeat, lose gracefully, in victory, be proud but don’t flaunt it. As far as behavior in rental, state vehicles or buses, it is apparent that the actions of the athletes once again carry the public relations tag. The vehicles are the University’s, but should be cared for as if they were owned by the individuals using them. They are used by all sports at the University, so athletes should take their peers into consideration in caring for vehicles.

The PSAC Policy on sportsmanship and ethical behavior can be found at www.psacsports.org; sportsmanship policy.

UNIVERSITY ANTI-HAZING POLICY

The Athletic Department does not condone any type of hazing as defined by the Edinboro University approved policy No. A045. Each coach should inform his or respective student-athletes about the general conditions of the approved policy as approved in 1993. An abbreviated description of hazing and the appropriate sanctions follows with the entire policy available for review on-line at www.edinboro.edu Anti-Hazing Policy. Hazing is defined as a violation of the Student Code of Conduct and is subject to the disciplinary sanctions listed in the Edinboro University of Pennsylvania Disciplinary Procedures and Student Code of Conduct, which include, but are not limited to, the imposition of probation, suspension, or dismissal. The term hazing shall include, but not be limited to, any brutality of a physical nature, such as:

whipping

beating

branding

forced calisthenics

exposure to the elements

forced consumption of food, liquor, drugs (legal or illegal) or other substances any other forced physical activity affecting the physical health and safety of the individual

The term hazing shall also include any activity which would subject an individual to extreme mental stress, such as: sleep deprivation forced exclusion from social contact forced conduct which could result in extreme embarrassment any other forced activity which could adversely affect the mental health or dignity of a student.

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PENALTIES

All penalties imposed under the exercise of University disciplinary authority are separate from any penalty imposed under the Anti-Hazing Law, other criminal laws or other Edinboro University Policy regulations, which apply. As of the date this policy was first initiated, conviction under the Anti-Hazing Law of the crime of hazing was a misdemeanor of the third degree and is punishable by a jail sentence of up to one year and/or a fine of up to $2,500.

Student-Athlete Statement Regarding Involvement In Internet-Based Social Networking Communities

Internet Social Networking Community Sites. Internet sites such as Facebook.com, MySpace.com and others provide individuals with an opportunity to interact with an extraordinarily expansive universe of new people and connect with current friends. Postings on personal profiles, groups, and chat rooms are in the public domain and easily accessible by anyone including reporters, parents, coaches, groupies, predators, employers, and graduate school admissions officials. Once information is posted, it can be retrieved by computer savvy individuals even after it has been deleted. Athletics Department Position. Participation in intercollegiate athletics at the Edinboro University is a privilege, not a right. While the Athletics Department does not prohibit involvement with internet based social networking communities, the high standard of honor and dignity expected from our student-athletes at all times encompasses comments and postings made to internet sites. The Athletics Department reserves the right to take action against any currently enrolled student-athlete engaged in behavior that violates University, Department, or team rules, including such behavior that occurs in postings on the internet. This action may include education, counseling, team suspension, termination from the team and reduction, cancellation, or non-renewal of any athletics scholarship. Recommendations. Immediately review any internet websites you may have posted on the internet to ensure that the postings are consistent with University, Department, and team rules and that they present you in a way you want to be portrayed. For your safety and privacy, you should refrain from posting and should promptly remove any personally identifiable information such as telephone number, address, class schedule and places frequented as well as any photos you may have posted. Alert the Associate Director of Athletics of any sites that falsely appear to be yours as this constitutes identify theft, and he will assist your efforts to have the offensive site removed. Be cautious about which chat groups you join to be sure you want to be publicly associated with that group. Once you become a member, you are linked to the discussion that takes place within that group. Only the group’s administrator is able to delete your group membership or postings made to a group site.

SOCIAL NETWORKING POLICY Student-Athletes

As representatives of the Edinboro University Department of Athletics, student-athletes should remember that they are held to a high standard of behavior. This includes any activities conducted on any social

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networking websites (e.g., Facebook, Twitter, Instagram) or any other online site (e.g., webshots.com). While we support and encourage individuals’ freedom of expression and First Amendment rights, we are concerned about your safety and the well-being of all of our student-athletes. Educating and protecting our student-athletes is our primary concern, so please keep in mind the following guidelines as you participate on social networking websites:

1. Before participating in any online community, understand that anything posted online is available

to anyone in the world. 2. Do not post your home address, local address, phone number(s), birth date or other personal

information (e.g., class schedule, social plans). 3. Do not post any information that would violate Edinboro University, Athletics Department or

student-athlete codes of conduct and/or state or federal laws. 4. Do not post any information, photos or other items online that could embarrass you, your family,

your team, the Athletics Department or Edinboro University. This includes, but is not limited to information, photos, quotes and other items that may be tagged to you from another user.

5. Do not add a “friend” unless it is actually someone you know. Many people are looking to expose student-athletes (e.g., badjocks.com) and/or gain information about your team that will assist in gambling activities or provide material for unsportsmanlike behavior from opposing fans. Do not comment publicly about any recruits that have not signed a National Letter of Intent with Edinboro University.

Commenting publicly includes communicating publicly on a prospect’s Facebook wall or mentioning them in a tweet. Doing so can result in an NCAA rules violation.

6. Do not endorse a commercial business of any kind – doing so can jeopardize your amateurism and NCAA eligibility. It is ok to check in or announce that you are at a commercial location, but it is not permissible to make a call to action (i.e., “I love Bluestone – everybody should try their BBQ chicken pizza)

7. If you discover any inappropriate information on the networking page of any Edinboro student-athlete you will immediately contact one of the following people: the student-athlete, a coach, the Director of Athletics, or any other member of Athletic Department’s senior staff.

Social networking websites may be regularly monitored by a number of sources within Edinboro University (e.g., Athletics Department, Student Affairs, University Police) as well as sources outside of Edinboro (e.g., potential employers, internship supervisors). In addition to potential employers, an increasing number of graduate programs and scholarship committees also search these sites to screen candidates. Edinboro student-athletes should be very careful when using online social networking sites and keep in mind that sanctions may be imposed if these sites are used improperly or depict inappropriate, embarrassing or dangerous behaviors. Those sanctions can include, but are not limited to public or private reprimand, suspension from practice or competition, dismissal from the program, and loss of athletics aid, if applicable.

Online Social Networking Guidelines The following information was developed to provide you with some guidance as to what type of behavior is appropriate relative to online social networking. These guidelines are not all inclusive; rather, they are intended to be used as a foundation for sound decision making. Text Guidelines – words and/or phrases not permitted anywhere on your networking page, regardless of who posted them, include (but are not limited to) the following:

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1. Any words or phrases considered to be harassing and/or discriminatory in nature on the basis of sex, race, color, religion, national origin, or sexual orientation.

2. Any demeaning statements about or threats to any third party. 3. Sexually explicit language. 4. Curse words not permitted over the airwaves (e.g., George Carlin’s 7 words). 5. Words or phrases to describe excessive social activities (e.g., partying, boozing and smoking

are not appropriate hobbies for student-athletes who maintain a leadership role in the community.)

6. Words or phrases you would not want attributed directly to you should they be released publicly (e.g., newspaper, television story).

Photo Guidelines – examples of inappropriate or offensive behaviors posted on social networking sites may include (but are not limited to) depictions or presentations of the following, regardless of who posted them:

1. Hazing, an activity that violates the Edinboro Student Code of Conduct. 2. Use of alcohol and drugs, regardless of age. 3. Lewd or lascivious behavior including sexually explicit pictures. 4. Photos meant to demean the individuals included in the photo. 5. Any photos you would not want publicly released on television or in a newspaper.

Sanctions Sanctions for failure to agree and adhere to this policy and the guidelines set forth above may result in actions including, but not limited to, public or private reprimand, suspension from practice or competition, dismissal from the program, and loss of athletics aid, if applicable. It is the Athletics Department’s intention to achieve a level of behavior that reflects positively on all of us Twitter Almost everybody is on Twitter. You are expected to hold yourselves to a higher standard that will best represent the team & the University. All it takes is one bad tweet to create a problem. So in that light Tom Satkowiak, the Associate Media Relations Director at the University of Tennessee, came up with 50 Twitter tips for student-athletes. Read them all and follow them!

1. Before you do anything else, read @Darrenrovell’s “100 Twitter Rules to Live By.” 2. Your Twitter account is one of many mediums through which you can build your “personal brand.”

When people decide to follow you, they are investing in your brand because they believe you can add value to their timeline. Don’t craft useless Tweets—you know the kind… they’re the ones you skip over every day while looking for something worthwhile.

3. After composing a Tweet, but before you hit send, ask yourself: “Would I be comfortable saying this in front of my parents, my grandmother, my pastor?” If the answer is no, discard it.

4. Turn off the “enable location data” option on your Twitter app. Do you really want everyone knowing where you are at all times?

5. Take pride in who/what you represent. In addition to representing your family, hometown and church, you also represent your university and your team.

6. The visual elements of your Twitter account (avatar, background) are how other Twitter users form a first impression of you. Put a shirt on. Don’t photograph yourself lying in bed—this isn’t soft-core porn.

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7. Twitter hasn’t made the text message obsolete. Tweet things worthwhile that are appropriate to share publicly. Don’t Tweet about the party you’re hosting tonight. Instead, text the party details to friends you want to show up.

8. It’s perfectly fine to display your sense of humor on Twitter. Fans in particular love it when student-athletes show their personality. But don’t Tweet at the expense of others. Making fun of people or Tweeting a photo of the overweight family in Wal-Mart just makes you appear shallow and cold.

9. Don’t allow the impersonal nature of Twitter lull you into a false sense of security. It’s easy for a thought that materializes in your head while you’re lying in bed or sitting on the couch to suddenly find its way into a Tweet.

But once you hit send, it’s there for the world to see.

10. Don’t use Twitter as an outlet to complain about how rough your life is. You are getting a college education, traveling to interesting places, getting free athletic shoes and apparel and more. Thousands of people would crawl over glass for the chance to enjoy the opportunities you have.

11. If a fan Tweets at you telling you how much they enjoy watching you play or how much their son/daughter looks up to you, ReTweet them and add a “Thx” at the start of the Tweet. You can make someone’s day just by granting them that simple, public acknowledgement.

12. Chances are there are some young kids who view you as a role model and follow you on Twitter. Do their parents a favor and keep your Tweets “family friendly.” Don’t type LMAO or LMFAO when LOL works just as well.

13. When you Tweet something clever or funny, try to leave around 15-20 characters free. This makes it easy for fans to ReTweet you without having to edit your original Tweet.

14. Don’t Tweet about how much you hate school. You chose to become a college student-athlete. If you hate school so much you should have joined the Marines.

15. Speaking of the Armed Forces, use Twitter as a way to engage the people who watch you on Saturday. Ask if any of your followers are in the military. Thank them for what they do, then ReTweet the ones who respond. The same goes for schoolteachers, police officers, firemen, etc.

16. Maintain a decent follower/following ratio. @JayBilas has the market cornered as far as Twitter snobs go. He makes up for it by having one of the most value-adding accounts in existence. You, my friend, are no @JayBilas (maybe one day…).

17. ReTweeting profanity is no different than using it in your own original Tweets. Don’t do it. 18. And while we’re on that topic, remember it’s not ok to Tweet about how that meal you just ate was

“good AF” or how your finance professor is “on some boring ish.” Assuming your followers don’t know what that ish means is insulting.

19. Avoid replying to or ReTweeting Twitter users with vulgar names. Do you really want to be associated with @BigPhatBooty or @herpesboy?

20. Don’t Tweet daily about how hard you’re working on the field/weight room/etc. If you were really working that hard, you wouldn’t be on Twitter to tell us all about it.

21. That’s an awfully nice Twitter background you have… looks like it was designed by a professional. Keep in mind that if the person who designed it for you for free typically charges for his/her design work, you may be receiving an improper benefit.

22. If you wouldn’t say something in a media interview, don’t Tweet it. You’re being naïve if you think the media isn’t keeping an eye on your Twitter feed (and locking your account is not a failsafe way of ensuring only your friends are following you).

23. Don’t Twitpic a photo of someone who doesn’t know they’re being photographed. You’d be angry if someone did that to you.

24. Look over your recent Tweets. Chances are you could delete one out of every 10 Tweets and not feel as though anything worthwhile was being lost. That said, don’t Tweet the worthless stuff to

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begin with. Numerous people who would be considered “social media experts” often compose a Tweet, read it over, think about it and then decide to discard it.

25. Follow at least one news feed that will keep you informed on major current events (such as @CNNbrk or @CBSNews).

26. Don’t allow yourself to be photographed while holding a drink. If you’re posing for a photo, put your drink behind your back or on a counter out of the frame. Even if you’re only drinking water.

27. Baby mama drama? Don’t air your dirty laundry on Twitter. 28. Don't Tweet after a tough loss. You pour your heart and soul into training to become a champion,

and losses are emotionally draining. Sleep on it. Your followers will still be there tomorrow. 29. Enjoying a big win? Take 30 seconds to Tweet a "Thank You" to the fans who were there to cheer

you to victory. 30. Don't allow a hater with 20 followers to bait you into a “Twitter beef.” Ignore them and remember

their actions are usually fueled by jealousy. 31. If you don’t like something a media member wrote about you, your coach or your teammate, ignore

it. Engaging in a public Twitter argument is a battle you won’t win. You’ll only end up looking foolish (you’ll also likely boost the other person’s follower count).

32. It’s the morning of a big game/match, you feel like you have the flu and it looks like you won’t be playing tonight. Don’t announce that on Twitter.

33. Next time you’re skimming the Internet while sitting on the toilet, do yourself a favor and do a Google search for “Marvin Austin” and “Twitter.” Apply the resulting lessons learned to your own personal Twitter usage.

34. You know that 10-second period after you type a Tweet during which you re-read it and ask yourself if you really ought to hit “send?” Take two more seconds to ask yourself, “Is this going to give my SID an ulcer?”

35. Consider polarizing topics off limits on Twitter. Avoid commenting on sexual orientation, race and religions you don’t understand.

36. Know the type of Tweets that are boring and painfully unoriginal. They include such gems as A) Just got a great workout in; B) I’m up early, finna get this money; C) Wattup Twitter??

37. Don’t Tweet about how much you respect your mamma and grandmamma if, 10 minutes later, you’re going to Tweet about the “juicy cakes” on the girl walking past you on campus. Twenty years ago, those “juicy cakes” belonged to your mamma. Do you see the irony?

38. Many Twitter users are only religious when they wake up. Do you Tweet thanks to God every morning? If the other 90 percent of your Tweets reflect a different attitude or lifestyle, people notice. So does Jesus—he’s on Twitter (but not yet verified).

39. There are many other teams and student-athletes at your school. Take the time to give them a shout-out on Twitter when they do big things. Ultimately, you’re all on the same team.

40. Smile in your avatar or background picture! 41. People want their experience on Twitter to be fun. Make a real effort to Tweet far more positive

content than negative. 42. What happens in the locker room stays there. Things that are said in private team settings should

never find their way onto Twitter. 43. Don’t Tweet during class. That’s like disrespecting someone (in this case, your professor) behind

their back. And always be mindful that your professors may be monitoring your Twitter account. 44. One of your Twitter followers may be in a position to hire (or draft) you someday. Evaluate your

Tweets from time to time and ask yourself, “Would I want to hire this person?” 45. If you feel like the Twitter guidelines your coaching staff and/or athletic administrators expect you to

comply with prevent you from “keeping it real,” then that should probably be your cue to re-evaluate your definition of “keeping it real.” Your team support staff has your long-term best interest in mind.

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46. Your athletic compliance office is monitoring your Twitter account. And the NCAA has acknowledged that it monitors student-athlete activity on Twitter as well. Even if you don’t compete in a major conference or a revenue sport, don’t be fooled into believing nobody is paying attention.

47. Share Twitpics when your team takes part in community outreach projects. But it’s important to remember that all students entering ninth grade and older are considered prospective student-athletes (PSAs), and should not appear in any Twitpic (for men’s basketball, PSAs are all students entering seventh grade and older).

48. It’s ok to Tweet once about what a great dinner you had at Red Lobster. But multiple mentions of the same business could be considered an endorsement, which is impermissible according to NCAA legislation.

49. Twitter can be a tattle-tale. For instance, you told your coach you missed a team meeting because your phone’s battery was dead and you didn’t get the call/text about the meeting. But if your Twitter timeline shows a Tweet from a mobile app during that time, you’re busted.

50. Don’t let these rules prevent you from enjoying your Twitter experience. It’s perfectly acceptable to show your personality and have fun on Twitter—it’s encouraged. But like anything else, the key is to enjoy it responsibly.

EDINBORO UNIVERSITY ATHLETIC DEPARTMENT CONCERNS COMMITTEE

The main responsibility and purpose of this committee is to hear and address specific concerns from the student-athlete. These concerns may arise from a particular relationship with a coach or an existing situation with a peer student-athlete. (i.e., removal from team). This committee will not hear appeals concerning the cancellation of athletic grant-in-aid scholarships or denied transfer release requests. All financial aid appeals will be heard by the Financial Aid Advisory and Appeals Committee Athletic Department Financial Aid Subcommittee.

Director of Athletics, Chairperson Associate Director of Athletics Athletic Administrative Coordinator Senior Woman Administrator Faculty Athletic Representative Athletic Coach* - Senior Student-Athlete – appointed by SAAC *An alternative coach will be selected if the senior coach is involved in any way with the hearing or situation being heard by the committee. At the discretion of the Vice President for Student Affairs and Success and the Director of Athletics additional member of the committee can be added.

EDINBORO UNIVERSITY COMPLIANCE COMMITTEE

The purpose of the committee is to provide campus-wide NCAA/PSAC rules education and updating of established policies and procedures within the athletic compliance area. The Director of Athletics will chair the committee which will meet approximately two times a year or more frequently if necessary.

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Each member of the committee is an integral part of Edinboro University’s athletic compliance efforts and is responsible for a portion of NCAA rules compliance.

Committee Membership

Associate Director of Athletics/Compliance Coordinator (Chair) Members: Director of Athletics Director of Admissions* Senior Woman Administrator Registrar* Athletic Administrative Coordinator Director of Financial Aid* Sports Information Director Faculty Athletic Representative Head Athletic Trainer Director for University Communications * or designee responsible for athletics – these areas can have more than one representative if director desires.

Compliance Committee Meeting Schedule

The Compliance Committee will meet twice yearly. The committee may elect to schedule additional meetings if necessary.

Compliance Committee NCAA Rules Education

NCAA Regional Rules Seminar : The Associate Director of Athletics/Compliance Coordinator should attend the NCAA regional rules seminar on a yearly basis. The representative from the following areas will attend the regional rules seminar on a rotating basis. Edinboro University will send a minimum of two committee representatives to the regional rules seminar each year; the compliance coordinator and one additional member. Financial Aid representative Admission representative Registration representative Faculty Athletic Representative NCAA Convention: The Director of Athletics will attend the NCAA Convention each year. While the Vice President for Student Affairs will attend the NCAA Convention every other year. PSAC/NCAA Rules Seminar: Edinboro University should send the following members of the Compliance Committee to the PSAC/NCAA rules seminar (when schedule permits). Director of Athletics Associate Director of Athletics/Compliance Coordinator Faculty Athletic representative Financial Aid representative Admission Representative Registration representative It is the responsibility of the committee members to disseminate all appropriate information received in the various rules education seminars to the entire compliance committee.

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SPOT CHECK OF ELIGIBILITY RECORDS

The compliance committee will spot check 25 student records generated randomly by the computer center.

Financial Aid will spot check financial aid eligibility issues.

Registrar will spot check continuing eligibility issues.

Admissions will spot check initial eligibility/transfer eligibility issues.

Director of Athletics will spot check all areas.

FAR will spot check all areas.

EUP Statement of Academic Integrity

In order to create an environment conducive to the legitimate pursuit of knowledge and to promote the highest level of academic excellence, the faculty of Edinboro University of Pennsylvania hold all students accountable for maintaining the highest standards of academic integrity. Students who participate in any form of academic dishonesty will be considered to be in violation of the Edinboro University’s academic integrity statement and will be subject to sanctions, up to and including dismissal from the University. Academic dishonesty is defined as follows: Cheating. Behaviors including, but not limited to, use of unauthorized notes or reference materials during examination; copying answers from another student’s paper during an examination; the unauthorized possession of academic materials, including exams; the unauthorized exchange of information or collaboration regarding tests, or other course assignments; aiding another to engage in cheating; and/or all other acts of academic dishonesty that any member of this academic community would reasonably understand to be a breach of this academic integrity statement will be considered cheating and an act of academic dishonesty. Plagiarism. Plagiarism may be defined as the act of taking the ideas and/or expression of ideas of another person and representing them as one’s own. This includes, but is not limited to, using ideas or passages from a work without properly attributing the source, paraphrasing the work of another without giving proper credit, and/or the sale, purchase, or exchange of papers or research. It is the student’s responsibility to know what plagiarism is and to properly cite the work of others. If a student is in doubt, it is their responsibility to resolve any ambiguity prior to submitting the work. Plagiarism is nothing less than an act of theft, and, as such, is subject to University disciplinary action. Students are expected to represent their personal work honestly in that the work students submit for evaluation in a course is their own. Honesty is expected in all facets of students’ academic lives and in their interactions with faculty regarding all aspects of their courses. Students involved in acts of cheating or plagiarism fail to meet the mission of the University and thus are subject to disciplinary action. Students who are in violation of the University’s academic integrity statement will be held accountable for their actions by the faculty member and the academic department, and be subject to the imposition of discipline. Such violations can result in the student receiving a lower grade or a failing grade for the assignment and/or the course, and/or other academic sanctions as deemed to be appropriate by the faculty member.

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Students engaged in dishonest academic behavior can also be held accountable for a violation of the Student Code of Conduct. Allegations by a faculty member of a student’s academic dishonesty can result in formal judicial charges being filed with the Office of Student Judicial Affairs, and a hearing before the Committee of Fact. Students who are found to be responsible for a violation of the University’s Statement of Academic Integrity will be subject to disciplinary sanctions, up to and including, University suspension or expulsion.

*Along with the director of compliance and a representative of the Registrar office, the FAR will review semester-by-semester academic records of student-athletes to ensure satisfactory progress requirements *Assist in the monitoring of coaches’ recruiting records for compliance purposes *Review annually the Athletic Study Program and advise the athletic department and Study Program representatives as to improvements *Represent the University at Pennsylvania State Athletic Conference and NCAA meetings and seminars when required

Clery Act and Your Security

In 1990, Congress enacted the Crime Awareness and Campus Security Act of 1990 (Title II of Public Law 101-542), which amended the

Higher Education Act of 1965 (HEA). This act required all postsecondary institutions participating in HEA’s Title IV student financial

assistance programs to disclose campus crime statistics and security information. The act was amended in 1992, 1998 and 2000. The 1998

amendments renamed the law the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act in memory of a

student who was slain in her dorm room in 1986. It is generally referred to as the Clery Act. On August 14, 2008, the Higher Education

Opportunity Act or HEOA (Public Law 110-3115) reauthorized and expanded the Higher Education Act o f1965, as amended. HEOA

amended the Clery Act and created additional safety-and security-related requirements for institutions.

To ensure your safety and to allow you to confidentially inform campus officials of any crime that you may have been witness to or experienced yourself, please know that the following University representatives are designated as campus security authorities. These individuals are available for you to report any activity that you feel needs to be brought to the attention of proper campus officials.

Vice President of Student Life

Director of Housing

Assistant Director of Residence Life and Housing

Director of Campus Life and Leadership Development

Director of Athletics

Associate Director of Athletics

Ghering Health Center staff

all RAs and area coordinators at Porreco

To review our campus’s annual security report, please keyword search “clery” from www.edinboro.edu or stop into our campus police office and request a printed copy.

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FACULTY ATHLETIC REPRESENTATIVE Dr. Shawn Reagan, 814-732-1436

As described in Article 6.1.3 of the NCAA Constitution, the faculty athletics representative (FAR) shall be “a member of the institution’s faculty or an administrator who holds faculty rank and shall not hold an administrative or coaching position in the athletics department.”

This position, appointed by the President, provides advice and oversight for the Intercollegiate Athletic Program, and is critically important in upholding the integrity of the University. A strong working relationship between the FAR and the chief executive officer, ensures a model of effectiveness in contributing to the institutional control of an athletic program. The duties of the FAR (but not limited to):

Ensure the academic integrity of the University

Assist in facilitating the institutional control of the intercollegiate athletics program

Enhance the overall academic and athletic experience of the student-athlete

Represent the faculty on review boards, appeal processes and the University’s Athletic Compliance Committee

Review of the initial eligibility of incoming freshman student-athletes

Along with the director of compliance and a representative of the Registrar office, the FAR will review semester-by-semester academic records of student-athletes to ensure satisfactory progress requirements

Assist in the monitoring of coaches’ recruiting records for compliance purposes

Review annually the Athletic Study Program and advise the athletic department and Study Program representatives as to improvements

Represent the University at Pennsylvania State Athletic Conference and NCAA meetings and seminars when required

Message from the Faculty Athletic Representative

Every college and university that is affiliated with the NCAA has designated a member of their faculty to serve as a liaison between their student-athletes, their faculty and administration, and the NCAA. I am proud to serve in this role and look forward to learning more about you. As a former Edinboro student-athlete myself, I’m familiar with the opportunities and challenges that each of you face. The ability to properly budget your time, maintain strong self-motivation, and stay healthy are just a few of the attributes necessary for being successful as a college athlete and student. By excelling academically, you help to dispel old stereotypes about college athletes, bring positive recognition to your team, your sport, and your University, and put yourself on a trajectory for a lifetime of success and happiness. There are a number of academic honors that I would like you to seriously consider. Edinboro University’s Scholar-Athlete banquet is held each spring to recognize student-athletes earning an overall GPA of 3.0 or higher. PSAC Scholar Athletes are recognized at the end of the academic year and for this honor, you need an overall GPA of at least 3.25. A solid percentage of our student-athletes meet these high standards each year, but you can take us even higher. There are also national academic honors by sport including Academic All-Americans (selected by a panel of Sports Information Directors) and All-Academic teams (selected by each sport’s coaches).

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Fighting Scots that came before you faced these same trials, and were able to achieve remarkable things by dreaming big, working hard, and being resilient. In 2010, Jarrod King, a national champion in Division I wrestling at 165 pounds became Edinboro’s first PSAC Male Student-Athlete of the Year Award. Kara Hopkins a standout swimmer and volleyball player, was Edinboro’s first PSAC Female Student-Athlete of the Year in 1990. Jarrod and Kara didn’t earn that recognition by accepting anything less than their best effort at whatever they did. When you walk through the lobby in McComb Fieldhouse, look at the their plaques and ask yourself what things you can do to become the best possible version of yourself. The Athletic Department staff, your coaches, and I will be communicating with you during the school year about how to maximize your success as a student-athlete (e.g., minimize scheduling conflicts between your athletic activities and your classes). I’m available to you when you have questions and look forward to watching you compete, and hearing and reading about your future achievements. Let’s Go Scots!

SENIOR WOMAN ADMINISTRATOR

Denise Dobos – 732-1824 As defined by the NCAA Constitution, the SWA is the highest-ranking female administrator involved with the conduct of a member institution’s intercollegiate athletics program. She should be a full-time institutional employee who has demonstrated an interest in athletics.

At Edinboro University, the SWA is a presidential appointment and reports to the Director of Athletics.

The duties of the SWA (but not limited to):

Acts as a key decision-maker instrumentally involved with the athletics department.

Participates on senior management team.

Strategizes ways to support and manage gender equity and Title IX plans and issues.

Advocates issues important to female and male student-athletes, coaches and staff.

Educates individuals on issues concerning both men and women.

Serves as a role model and resource for student-athletes, coaches, administrators and others.

Leads student-athletes in successfully balancing academics and athletics.

Reviews Equity in Athletics Disclosure Act Report and the Gender Equity Plan.

STUDENT ATHLETE ADVISORY COMMITTEE (SAAC)

The purpose of the SAAC is to streamline and promote efficient communication between the Athletic Department administration and the student-athlete population. The SAAC provides the student-athlete population with an opportunity to more effectively communicate with the Athletic Department administration and provide suggestions on programs designed to serve their needs. They actively encourage involvement of the student-athlete in campus and community projects. The SAAC will design and implement programs which will encourage academic achievement, health promotion, social responsibility, and general awareness.

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BYLAWS Article I. Purpose

1. To generate a student-athlete voice within the institution. 2. To solicit student-athlete response to proposed NCAA legislation. 3. To suggest potential NCAA legislation. 4. To organize community service efforts. 5. To create a vehicle for student-athlete representation on campus, conference-wide, and

nationally. Article II. Non-discrimination Statement This committee will not discriminate based on ethnicity, age, gender, sexual orientation, religion or sport. Article III. Membership

1. The SAAC will be made up of two representatives from each team.

Men’s Cross Country 2 Women’s Cross Country

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Men’s Basketball 2 Women’s Basketball 2

Football 2 Volleyball 2

Wheelchair Basketball 2 Soccer 2

Wrestling 2 Lacrosse 2

Men’s Swimming 2 Women’s Swimming 2

Men’s Track & Field 2 Women’s Track & Field 2

Men’s Tennis 2 Women’s Tennis 2

Softball 2

** Men’s and women’s track and field representatives should not be members of the cross country team.

2. Each representative will have only one voting privilege. 3. Each representative will must remain athletically and academically eligible. 4. Selection of members:

Outgoing SAAC member presents SAAC mission to teammates. The goal is to recruit interested teammates to join SAAC.

Team members will/can self-nominate – SAAC member and coach encourage quality candidates.

Coach/SAAC member make the first selection from self-nominated candidates.

If no self-nomination, coach/SAAC member select a quality candidate. Article IV. Executive Board Voting for the Executive Board will take place each spring. The terms for all positions on the board are 1 year commencing in the fall after spring election. Candidates nominate themselves with presentation of qualifications and will be voted in by majority. If there is a tie, all members will revote between the tied candidates. Candidates may run for multiple years if selected. When possible, the four executive positions should be from different sports (men and women’s sports are considered separate). At least one Executive board member should make every attempt to attend the PSAC and/or NCAA SAAC member meetings.

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1. Chair (must have served a full year on SAAC)

Presides over meetings

Serves as liaison to campus athletic department

Functions as spokesperson for campus

Attend one meeting held by athletic department each semester

2. Vice-Chair

Presides over meeting in absence of Chair

Exercises all functions of the Chair in absence of Chair

Keep attendance record

Keep meeting records/notes

Run election 3. Media/Promotion Director

Responsible for website

Responsible for posting meeting record/notes.

Promote SAAC activities

Promote home athletic contest

4. Special Projects/Events Coordinator

Coordinate community service

Organize student athlete inclusion events

Coordinate Make-A-Wish

Liaison to Super Fan Program

Article V. Meetings 1. There will be at least one meeting per month. There may be more held if deemed necessary. 2. Attendance at meetings is required. If a member must miss a meeting, they must email the Chair/

or AD BEFORE the meeting commences. 3. Three (3) unexcused absences – replace member.

Article VI. Additional Bylaws/Amendments Additional Bylaws/Amendments may be added to this constitution with 2/3 approval from all members.

Revised 3/22/18

CROWD CONTROL PROCEDURES

To provide a safe atmosphere at home athletic events, the following procedures will be followed each year:

Each August at Athletic Department staff meeting, the staff will be re-educated on the following: o Sportsmanship – The coaches should talk to their athletes about the importance of good

sportsmanship and the ramifications of poor sportsmanship (suspensions). o Review the emergency action plan and location of emergency phones. o All coaches should be first aid and CPR certified.

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o If a “fight” or “storming of the field” breaks out, the coaches should instruct their team to regress to a safe place.

Each year the event staff (student workers) will be instructed/educated on the following: o Wearing “event staff” shirts. o Review the emergency action plan and location of emergency phones. o Being polite and courteous. o A “fight” or “storming of the field” breaks out, the event staff should call the police immediately

and attempt to keep individuals safe and wait for instruction from event manager (paid staff).

Each year the athletic administration will review the crowd control and sportsmanship procedures. o All event managers should be aware of the emergency action plan. o All public address announcers should read the PSAC sportsmanship statement before each

event. o All game programs will contain the PSAC Sportsmanship Statement. o If a “fight” or “storming the field/court” occurs, the PA announcer should attempt to defuse the

situation. o The team video person should be instructed to keep the video camera running during the

incident (copy of the tape should go to event manager). o In a sport where there is no athletic administrator to act or event manager, the coach will act

as event manager. o The police will be kept informed when EUP is hosting a home event.

Sports specific issues: o Police should be on duty at all home football games. o Ambulance should be on-site at all home football games. o The police should be notified if a large crowd is anticipated at a home event or if the opposing

team has a history of violence.

PRE-GAME MUSIC GUIDELINES

All pregame music must be approved by the coach (coach should initial the CD as approved) and submitted to the Sports Information Director for final approval 48 hours prior to the event. Music should be free from profanity, suggestive content, and/or rude content. The music should not be offensive to young children, the athletic administration, or fans of all ages.

FERPA

From time to time, each of us has been asked to provide information about students. Many times, this is via the telephone. Please be aware that there is a Federal Law (Family Educational Rights and Privacy Act) which stipulates NO INFORMATION about a student other than directory information may be released to the public without the written consent of the student. Directory information:

1. Student name. 2. Campus, local, home address, email address and telephone number.

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3. Date and place of birth, weight and height of athletic team member. 4. Dates of attendance. The most recent previous educational agency or institution attended by the

student. 5. Major field of study 6. Student activity participation (including athletics). 7. Date of graduation and degrees and awards received; part-time/full-time status. 8. Information concerning alumni accomplishments. 9. Student photograph.

A student may stipulate that directory information may not be released to the public. When a student has done so in writing, my office codes the student’s file so that the message "CONFIDENTIAL” appears on the BANNER screen when you access that student's particular record. Absolutely NO INFORMATION may be released about a student with a public information hold. This notice is particularly important at this time of the school year as we begin another semester. My office has been (and will be) receiving calls from students, parents and others asking to give them grades, academic status, GPA, etc., over the phone. This is strictly forbidden under FERPA. Remember, when in doubt, don’t!!! If you are receiving similar phone calls, please refer these callers to my office at 732-3501.

FERPA

The Family Education Rights and Privacy Act of 1974 (FERPA) states that a student must authorize in writing the release of his/her educational records. Please complete and sign this form to authorize release of your educational, financial aid and bursar records by any University official to an individual indicating the relationship listed below and who is able to provide the security keyword listed below.

Access form with the following link:

http://www.edinboro.edu/directory/offices-services/records/registrar-forms/FERPA%20Consent%20to%20Release%20Information%20-

02082018.pdf

ATHLETIC HALL OF FAME BYLAWS

PURPOSE To recognize men and women who have distinguished themselves in the field of athletics at Edinboro University, either by virtue of their performance on athletic teams representing the University, or by meritorious efforts on behalf of athletics.

ATHLETIC ACHIEVEMENT AWARD

CRITERIA

1. An athlete must have graduated, from a four-year institution, and also earned a letter in a varsity sport from Edinboro University.

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2. A nominated candidate must have demonstrated good citizenship during their tenure while serving the University as well as time thereafter.

3. An athlete must have been out of school a minimum of ten years, however special consideration for

a graduate will be determined on an individual basis by the board. 4. Coach, athletic administrator, or other nominees, graduate or not, who have performed meritorious

service for or on behalf of the athletic program at the University. A current Athletic Department staff member must be employed for a minimum of 20 years before they are eligible to be considered for induction.

DISTINGUISHED SERVICE AWARD

CRITERIA

This award would be given to an individual in recognition for extended years of service to Edinboro University of Pennsylvania and its Athletic Department. This honor would be bestowed on a individual who has provided distinguished service (monetary or time) to the Athletic Department and its student-athletes. A current Athletic Department staff member must be employed for a minimum of 20 years before they are eligible for induction. Distinguished Service Award nominees must receive at least 51% of the tabulated vote (example; 6 of 11 committee members present, 6 of 10, or 5 of 9).

LIFETIME ACHIEVEMENT IN SPORTS AWARD

CRITERIA

Given to an individual in recognition of a lifetime contribution to the field of athletics including contributions upon leaving Edinboro University. This group may include former coaches and student-athletes who distinguish themselves either by virtue of their performance on Edinboro athletic teams or by meritorious efforts on behalf of athletics. Lifetime Achievement in Sports Award nominees must receive at least 51% of the tabulated vote (example; 6 of 11 committee members present, 6 of 10, 5 of 9).

PROCEDURES

1. No less than three nominees, nor more than eight, may be elected to the Hall of Fame in a single

year, excluding the first year which allowed the selection committee to select no more than twenty. Only one individual from the Distinguished Service and the Lifetime Achievement in Sports Award (total of 2) may be elected to the Hall of Fame each year. These are in addition to the maximum of eight that may be inducted by way of the Athletic Achievement Award category. It is NOT mandatory to induct a Distinguished Service Award of a Lifetime Achievement in Sports Award nominee each year. There is no limit, however, to the times a nominee may be considered for the Hall of Fame. Individuals who are voted into the Hall of Fame, but refuse induction for whatever reason, may not be reviewed and considered at a later date. A candidate can only be inducted in the Hall of Fame one time in a designated category whether it be the Athletic Achievement Award, Distinguished Service Award or the Lifetime Achievement in Sports Award.

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2. The nominating committee shall consist of the members of the Athletic Hall of Fame Board. The nominating committee shall solicit and receive written recommendations with the supporting evidence for the nominees by November 1 of each year.

3. Athletic Achievement nominees must receive at least 70% of the tabulated vote to be inducted. The

selection committee members can only vote for 70% of the nominees that are on the ballot at the time of voting. This percentage restriction includes each subsequent vote during the voting procedure. A nominee receives 90% vote on the first ballot will be insured induction to the Hall of Fame unless the eight member maximum is exceeded. If the eight maximum is exceeded, then a nominee with 100% of the vote on the first ballot would be inducted unless the eight member maximum is exceeded.

4. Assistance in acquiring supporting information for nominees should be obtained through the Sports

Information Office, Edinboro University. The Sports Information Director can be reached by phone at 814 732 1834 or email rshreve@edinboro.edu. The SID will be responsible for getting the necessary nominating information forms to the proper individuals and organizations in a timely manner to ensure that the forms meet the November 1 deadline.

5. The SID will also be responsible for organizing and distributing supporting information of nominees

to the selection committee for review prior to the actual voting meeting (November/December) that year.

6. The elected nominee must accept induction by January 1 of the year of their induction. They must

also attend the induction ceremonies the last Saturday in April of that year or have representation present to accept.

Current committee members as of August 2018: Michael Barnes Bruce Baumgartner Dave Higham Janet Bowker Todd Jay Janet Dean Jon Pulice Aubrey Dillon Roy Shinn Sue Goldthwaite Bob Shreve

SOX HARRISON/NANCY ACKER AWARDS

The Sox Harrison (men) and Nancy Acker (women) awards may be presented annually to the respective athletes who demonstrate extraordinarily high levels of athletic performance, academic progression towards graduation, and citizenship that honors their team and the university. The awards will be presented at the Hall of Fame Ceremony. (Awards do not necessarily have to be awarded if there are no eligible candidates for that year.) NOMINATION PROCESS

Nominations will be made in writing to the Sports Information Director on or before the designated deadline in the year that the award will be presented. Coaches, athletic administrators, or athletic support staff can make nominations (a person may nominate more than one person). The nominating staff member will have the opportunity to make a presentation to the entire athletic staff at a meeting that is specifically designated by the Director of Athletics for this purpose only. The meeting will take place outside the

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normal athletic staff meeting schedule. ALL members of the Athletic Department will be invited to attend. Nominators should limit their presentations to five minutes in length.

The student-athlete can only be nominated one time and must meet the following standards:

1. The student-athlete’s eligibility has expired or they are in their final season of eligibility, or they have completed their graduation requirements and received their degree.

2. The student-athlete must have completed a minimum of no less than 84 credit hours. 3. In the case of student-athletes who have transferred from other institutions; only those credits

that are earned at Edinboro University of PA and transfer credits that are accepted by Edinboro University of PA will be used to determine the 84 hour requirements.

The following guidelines should be considered for a nominee:

1. Athletic prowess: The student-athlete should have demonstrated extraordinary athletic performance in his/her sport.

2. Athletic honors: The student-athlete should have received honors at the conference, regional, or national level of competition; i.e., all-american team selection, all-regional team selection, national championship, national player of the year, all-conference team selection. Other honors in this category would be conference rookie of the year, conference MVP, national and conference statistic leader…

3. Academic achievement: The student-athlete’s progression toward a degree should be highly considered. Other qualifications would be academic honors such as dean’s list, scholar athlete awards, academic department honors, professional organization academic awards…

4. Community service. 5. Citizenship.

VOTING PROCEDURE Voting shall take place by secret ballot on the day of the nominee presentations. The vote should be cast for the best athlete based on the guidelines above. The individuals voting below are representing the Athletic Department not their own sport/interest. If an individual cannot vote based on the above guidelines, they may remove themselves from the voting. Votes will be accepted from the following: Director of Athletics 1 Softball 1 Associate Director of Athletics 1 Swimming (M&W) 1 Assistant to the Director of Athletics 1 Volleyball 1 Athletic Business Director 1 Tennis (M&W) 1 Adaptive Athletic Program 1 Track & Field (M&W) 1 Men’s Basketball 1 Wrestling 1 Women’s Basketball 1 Sports Information 1 Cross Country (M&W) 1 Head Athletic Trainer 1 Football 1 Faculty Athletic Representative 1 Lacrosse 1 Soccer 1 This list should be reviewed and revised as personnel and program changes are made.

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The votes will be tabulated by the Director of Athletics, Sports Information Director, and a person from the Student Affairs Division (outside the Athletic Department).

Updated 04/14/14

VARSITY AWARD GUIDELINES

An athlete can only earn a varsity letter for each year they participate in a varsity sport at Edinboro University. A transfer would not receive credit for letters earned at a previous school. An athlete would have to earn a first year letter at Edinboro University before they earn the second year letter at Edinboro University and so on. Each team can set their own criteria for earning a varsity letter but the varsity letters must be awarded in year order.

Academic Honors and Awards

National

CoSiDA/Capital One Academic All-America Criteria: GPA = 3.3, starter or significant reserve, participated in ≥ 50% of competitions, at least a sophomore, nominated by their institution, selected by a national panel of SIDs; categories for women include basketball, soccer, cross country/track & field, and at-large teams; categories for men include football, basketball, cross country/track & field, and at-large; selections are from all NCAA II teams NCAA Elite 89 Award Criteria: Sophomore or older (academically and athletically), with the highest GPA competing at the national championship Jim McKay Scholarship ($10,000) Criteria: one senior male and one senior female student-athlete with GPA ≥ 3.5, committed to enrolling in a graduate program within five years, potential to make a contribution to the sports communication industry, superior character and leadership, understanding and appreciation of Jim McKay NCAA Postgraduate Scholarships ($7500) Criteria: 29 men and 29 women student-athletes across all three divisions for each sports season (174 total), who excel academically and athletically, and in their final year of college eligibility Walter Byers Postgraduate Scholarship ($24,000) Criteria: GPA ≥ 3.5, student-athlete, senior or graduate student, plan to earn a professional degree (e.g., law or medical school), superior character and leadership, personal and intellectual development positively influenced by athletics and community service NCAA Degree Completion Award (tuition) Student-athlete who received athletic scholarship, has no remaining eligibility or athletic aid, is within 32 credits of first undergraduate degree, GPA ≥ 2.5 Ethnic Minority and Women’s Enhancement Postgraduate Scholarship for Career in Athletics ($7500) 13 ethnic minorities and 13 female college graduates, for graduate study in sports administration or other area related to athletics

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Coaches Associations’ All-Academic teams Basketball (NABC): Team: average team GPA ≥ 3.0; Individual: junior or senior academically, completed at least one year at current institution, varsity player, and GPA ≥ 3.2 Cross Country (USTFCCCA): Team: average team GPA ≥ 3.0; Individual: 1) GPA ≥ 3.25; 2) completed ≥ 12 credits during the season; and 3) placed in the top 50% at nationals or top 30% at regionals Swimming (CSCAA): Team: average team GPA ≥ 3.0; Individual: 1) ≥ 3.5 GPA cumulative or past semester; 2) competed at or qualified for the national championships Wrestling (NWCA): Individual: 1) ≥ 3.2 GPA; 2) win ≥ 60% of matches and/or qualify for the NCAA Championships Tennis (ITA): Team: average team GPA ≥ 3.2; Individual: 1) GPA ≥ 3.5 for current AY; 2) enrolled at current institution for ≥ 2 semesters; and 3) varsity letter winner Track and Field (USTFCCCA): Team: average team GPA ≥ 3.0; Individual: 1) GPA ≥ 3.25; and 2) reached provisional qualifying standard for NCAA II national championships Lacrosse (IWLCA): Team: average team GPA ≥ 3.0; Individual: 1) GPA ≥ 3.5; and 2) at least a junior Soccer (NSCAA): Team: average team GPA ≥ 3.0; Individual: GPA ≥ 3.3, starter for ≥ 50% of all games, junior or above academically Softball (NFCA): Team: average team GPA ≥ 3.0; Individual: GPA ≥ 3.5 Volleyball (AVCA): Team: average team GPA ≥ 3.3

Division II Director of Athleticss Association Academic Achievement Award: individual student-athletes with GPA ≥ 3.5, at least four semesters completed, and active members of team during the past year

Regional

CoSiDA/Capital One Academic All-District Criteria: GPA = 3.3, starter or significant reserve, participated in ≥ 50% of competitions, at least a sophomore, nominated by their institution, selected by a national panel of SIDs; categories for women include basketball, soccer, cross country/track & field, and at-large teams; categories for men include football, basketball, cross country/track & field, and at-large; selections are from all NCAA II teams in the region

PSAC

Female Scholar-Athlete of the Year Award Criteria: Top 10 award recipient

Male Scholar-Athlete of the Year Award Criteria: Top 10 award recipient

Top 10 Award (10 selected for each sports season or 30 per year) Criteria: GPA ≥ 3.5, starter or key reserve on team, and

Highest team GPA for each sport in the PSAC

Champion Scholar Award Criteria: Sophomore or older with the highest GPA in the sport at the conference championships

Scholar-Athlete Criteria: GPA ≥ 3.25

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Edinboro University

Scholar-Athlete (invited to banquet in February) Criteria: GPA≥ 3.0

Male Scholar-Athlete of the Year (awarded at Hall of Fame celebration) Female Scholar-Athlete of the Year (awarded at Hall of Fame celebration)

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PERSONNEL

ISSUES

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CONDUCT OF COACHES- Disciplinary process

As stated in the NCAA Constitution, Bylaw 11.2.1, Contractual agreements or appointments between a coach and institution shall include the stipulation that the coach may be suspended for a period of time, without pay, or that the coach’s employment may be terminated if the coach is found to be involved in deliberate and serious violation of NCAA regulations. If NCAA or PSAC rules violations occur, the procedure of discipline are addressed in the Coach’s Collective Bargaining.

JOB EXPECTATIONS AND DUTIES OF COACHES

Conduct practices, games, and attend work dressed in appropriate attire. Provide leadership, organization, and supervision for all practices and games.

Assist in fund-raising; all fund-raising activities must be approved by the Director of Athletics.

Conduct and develop an extensive recruiting program.

Assist in guiding student-athletes towards maintaining eligibility and meeting graduation requirements.

Comply with University, NCAA, PSAC, and all pertinent eligibility rules.

Determine practice times and locations in consultation with Director of Athletics before season’s practice begins. Approval for preseason and vacation period practices and costs must be from Director of Athletics.

Coordinate equipment and budget requests with the Director of Athletics.

Maintain an adequate inventory of equipment before season and at the end of the season.

Report road game results to Sports Information immediately after contests to aid in promoting your program.

Follow guidelines that have been established for usage of buses, mini-bus, van, and state cars.

Follow procedures that have been established by the Athletic Department and/or University for recruiting, equipment purchases, and physicals for athletes. In addition, procedures for using leased recruiting cars; completion of all required forms for in-state/out-of-state travel.

Distribute Student Athlete Handbook to each student-athlete who is a member of your squad.

Perform other reasonable duties as assigned by the Director of Athletics.

Mandatory attendance at Athletic Staff Meetings.

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Help implement the Edinboro University Athletic Drug Education, Screening, and Counseling Program for Intercollegiate athletes. This includes being a member of the drug screening team.

Work closely with athletic trainers and physicians concerning the care and prevention of athletic injuries. Give athletic trainers a copy of practice, travel, and game schedules.

Represent Edinboro University at all PSAC coaches meetings, alumni meetings, and clinics.

Schedule, with approval of the Director of Athletics, all home/away contests for your specific sport.

Secure information, through the Director of Athletics and the Associate Director of Athletics, regarding all NCAA & PSAC eligibility rules. Coaches are not permitted to phone the NCAA or PSAC.

Student athletes should be informed by the coach of the squad at their first team meeting of the rules, regulations, and training requirements of that particular squad.

The coaches should actively fund-raise in accordance with university policy.

COACHES CONDUCT: It is expected that all coaches (head, assistants, full-time, part-time, volunteers) should constantly strive to conduct themselves and the efforts of their teams in a manner that would reflect only positively on the coach, the squad, the Athletic Department, and the University. It is essential that each coach fashion his/her individual actions in such a manner as to set a high standard of behavior for their student-athletes to follow as well as developing a life/coaching style that would present itself as an excellent role model for all to appreciate/follow. In reaching these goals, all coaches would be expected to:

A. Not advocate or condone the use of alcohol by student-athletes. Coaches should refrain from

the personal consumption of alcoholic beverages, while they represent the University, at any game (home or away) or other functions of any type, while they are accompanied by, responsible for, or in the presence of student-athletes.

B. Be aware of the symptoms of drug use or abuse; the known practice of drug use by student-

athletes should not be tolerated by coaches. All coaches should make every effort possible to assist student-athletes positively identified as drug users, procedures, or distributors to obtain professional help and assistance in the process of rehabilitation. Coaches should be and remain drug-free.

C. Every effort should be made by all coaches to discourage student-athletes from using tobacco or tobacco products. Coaches must refrain from the personal use of tobacco products while in the presence of student-athletes during practice sessions, games, or other such athletic events (NCAA rule).

D. Unacceptable behavior (personal-moral-ethical) by student-athletes should not be accepted or tolerated by coaches while such student-athletes are on campus, traveling to, participating in or returning from athletic functions. Coaches, through positive personal actions, should strive to set a positive example for their student-athletes.

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E. The mode and style of dress by the student-athlete should be monitored closely by the coach. Clothing attire for all student-athletes and all coaches at all athletic functions (home and away) should reflect good style and proper taste. Coaches and student-athletes together create and project a positive image of and for their University.

F. The use of vile and abusive language by student-athletes should not be tolerated by the coaches. Coaches should refrain from the use of abusive language.

OFFICE PROCEDURES AND POLICIES 1. Honor all appointments and meetings. When an emergency necessitates cancellation, please make

every effort to inform the party concerned. 2. How you handle the telephone relates to our public image. Be professional and courteous at all times. 3. Offices must be secured when not in use. Log off your computer when you are not in your office. 4. When leaving the facility in the evening, please be sure that all doors are secured behind you. 5. Students should not be given keys to gain access to offices or any other facility, including the weight

room. Furthermore, students must not be permitted to use office telephones, equipment, or supplies for their personal use – NCAA RULE.

6. Copy machines are to be used by staff members ONLY. No more than 50 copies should be made on

the copy machine. If more copies are required, please have them duplicated at the Duplicating Center located in Ross Hall. Allow 3 working days.

7. If coaches are out of the office for extended periods, the Director of Athletics should have a phone

contact. Keys

Keys are the property of Edinboro University. DO NOT DUPLICATE OR COPY KEYS. When assigned to the athletic staff members, such become the responsibility of the individual. For the protection of the individual, as well as the Athletic Department, coaches and staff members are not to loan their keys to NON-DEPARTMENT MEMBERS or to STUDENT-ATHLETES.

Authorization and Issuance Keys to the Athletic Department offices, and other facilities will be authorized and assigned to coaches through the Director of Athletics. A Key Request Form must be completed and submitted to the Director of Athletics. You will be notified when the key is ready to be picked up at the Facilities Office.

Lost Keys Lost or stolen keys should be reported immediately to the Director of Athletics and the Facilities Office. In the event that additional keys are needed, such requests must be made through the athletic office. The duplication of the keys by coaches is prohibited.

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Return of Keys Upon termination of employment with the Athletic Department, coaches are required to return all keys to the Facilities Office.

Athletically Related Income – DIVISION I ONLY NCAA Bylaw 11.2.2 – Contractual agreements, including letters of appointments, between a full-time or part-time athletics department staff member (excluding secretarial or clerical personnel) and an institution shall include the stipulation that the staff member is required to provide a written detailed account annually to the president or chancellor for all athletically related income and benefits from sources outside the institution. In addition, the approval of all athletically related income and benefits shall be consistent with the institution’s policy related to outside income and benefits applicable to all full-time or part-time employees. Sources of such income shall include, but are not limited to, the following:

Income from annuities

Sports camps

Housing benefits (including preferential housing arrangements)

Country club membership

Complimentary ticket sales

Television and radio programs

Endorsement or consultation contracts with athletics shoe, apparel or equipment manufacturers

Volunteer Coach

Obtain Volunteer Approval Form for Athletics in the Director of Athletics Office. You must attach a detailed resume, a short statement of the volunteer’s qualifications/experience, proof that a reference check has been conducted, and a brief statement regarding what the assignment will entail. Return form to the Director of Athletic Office with all attachments to be processed.

Remember, volunteer coaches are not permitted to drive state or rental vehicles. . Before volunteer coaches may be involved in the program, they must have the appropriate background clearances received. These are obtained by completing the forms in the Athletic Office or on-line at the Human Resources website. You must allow 4-6 weeks for the clearances to process. Volunteer coaches cannot participate in the program without approved clearances! Below is a list of clearances required:

Pennsylvania Child Abuse History Clearance Form (CY 113 (UF) 6/11). This is the child abuse application.

Consent/Release of Information Authorization Form for Pennsylvania Child Abuse History Clearance. This is the consent they need to sign so the clearance comes directly to Human Resources.

Fair Credit Act Disclosure Form. This is the form that needs signed to do the criminal background clearances through Justifacts. Justifacts also needs the Date of Birth and Social Security number.

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Parking passes for volunteer coaches:

After all paperwork and clearances have been processed, the volunteer coach may obtain a parking permit by providing the Athletic Department Office with the following information: first and last name, cell number, license plate number, state issued, vehicle make/model.

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VOLUNTEER APPROVAL FORM

FOR ATHLETICS

SECTION I: This section is to be completed and signed by the immediate supervisor of the volunteer:

NAME OF VOLUNTEER SS#

ADDRESS

DATES OF ASSIGNMENT TO

Directions: Attach a detailed resume for the above-named volunteer and a short statement of the volunteer’s

qualifications/experience. Also, attach proof that a reference check has been conducted. A brief statement

regarding what the assignment will entail should be included as well. Please sign below to attest to the

completion of all of the above and forward to the Director of Athletics.

SIGNATURE DATE

SECTION II: To be completed by the Director of Athletics and forwarded to the appropriate Vice President.

The suggestion to assign the above volunteer is recommended for further consideration.

SIGNATURE DATE

SECTION III: To be completed by the Vice President. If so recommended, all materials mentioned in Section I

should be sent directly to the Human Resources Office. That office will be responsible for coordinating the

approvals of APSCUF (through the Faculty Relations Office) and the President.

I agree with the suggestion to recommend the above volunteer.

I disagree with this suggestion (return to Director of Athleticss Office).

SIGNATURE DATE

Date Received in Human Resources Office

SECTION IV: The Human Resources Office has prepared the necessary paperwork for the President’s review of the

assignment of the above-referenced volunteer. The above facts confirm that this assignment has been completed in

conjunction with collective bargaining language and university policy.

I authorize this assignment

I do not authorize this assignment

SIGNATURE OF PRESIDENT DATE

Return all materials to Human Resources, Reeder Hall, 2nd Floor…Thank you.

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RECRUITING

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RECRUITING

Edinboro University observes the recruiting regulations of the NCAA regarding student-athletes. Each coach has a copy of the rules and regulations of the NCAA policy manual and will be responsible for adhering to them. If there are any questions regarding these rules, please contact the Director of Athletics or Associate Director of Athletics. The following guidelines regarding recruiting procedures must be followed: COACHES RECRUITING TRAVEL:

As mandated by NCAA legislation, all Division I and II coaches are required to take a certification exam. These exams will be administered according to NCAA/PSAC guidelines.

1. Travel must be approved prior to the trip by the Director of Athletics (before any expenses

have been incurred i.e, airfare, hotel, car rental, etc.).

2. If you have a trip and plan on using only the State credit card for expenses, you do NOT need to enter the trip request in Travel Management (on-line) You will still need to get prior approval for the trip, so please complete the “paper” Request for Travel form for Bruce’s approval/signature (located in the athletic department handbook).

3. If you had to use cash/personal card for any reason and need to get reimbursed, you will need to submit a Travel Expense Report (TER) in Travel Management. You do not need to complete a Travel Request in TM. Instructions on doing so can be found here. You will still need to complete the credit card log with signed statement and receipts.

4. If you are planning on using cash/check on any given trip (recruiting) that you will need to be reimbursed for, you must complete the Request for Travel in Travel Management (on-line). When you return from the trip, complete the Travel Expense Voucher in Travel Management (on-line). The reimbursement will be deposited into your account.

5. This process is meant to eliminate the coach/staff from having to cancel trips when there are no “cash” reimbursements or having to process the on-line travel expense voucher with no expenses (zero spent).

6. Team travel will continue to be approved via a paper voucher and settled using a paper voucher. PERSPECTIVE STUDENT-ATHLETE RECRUIT TRAVEL: 1. To request reimbursement for expenses for a perspective recruit, a Direct Pay Form should be

completed with all original receipts attached and given the Director of Athletics secretary.

2. To request payment for expenses to a vendor for a perspective recruit, a Direct Pay should be completed with original invoice attached and given the Director of Athletics secretary.

3. Athletic Meal Passes are available in the Director of Athletics secretary office. The passes may

be used for recruit meals at the University Dining Hall. You must include the following information: recruit name, sport account code, date and coaches signature.

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RECRUITMENT OF STUDENT-ATHLETES

Edinboro University of Pennsylvania, its athletic department and staff, as well as those individuals

termed representatives of athletics interest, adhere to all rules and regulations as set forth in Bylaw 13 of the NCAA Constitution. Per NCAA rules and regulations, each coaching staff member is required to pass a certification examination, administered by a representative outside of the athletic department, before permission is granted to recruit off campus.

When recruiting potential student-athletes, the staff is required to adhere to not only all NCAA and conference regulations, but also to expected standards as established by the University. It is not permissible for a coach or student host to encourage, promote or condone the use of alcohol or illegal drugs at any time during the recruiting process.

The department IS NOT guaranteed any admissions slots at Edinboro University. All students, regardless of their association with athletics or not, have the same admission standards set forth by the University and it Admissions Office.

The coaching staff is encouraged to recruit the student-athlete who best fits the needs of their respective programs both financially and in terms of team unity. Each individual sport coach has a limit to the number of student-athletes they can recruit, due to budget constraints, but no coach is instructed to recruit, or not to recruit, a specific type of athlete to Edinboro University. For information on complimentary tickets to recruits, see Scheduling; Procedure for Complimentary Tickets for Home Events. NATIONAL LETTER OF INTENT POLICY

Edinboro University does utilize the National Letter of Intent (NLI) in securing prospective student-athletes. The Pennsylvania State Athletic Conference (PSAC) oversees the overall operation of the NLI.

Currently, Edinboro University does not have a policy that requires University admissions office

personnel review the academic qualifications of the prospective student-athlete (PSA) prior to our coaches seeking to sign that PSA to an NLI. With a limited number of admissions personnel available to administer such a task, this is logistically impossible at this time. Instead, our University coaches are responsible to adhere to all University admissions standards when reviewing the academic transcript, credentials and test scores of the PSAs they recruit. If there is any question or concern about admitting a PSA, the coaching staff has a direct liaison (assistant director of admissions) that will advise them as to the admission possibilities of that PSA.

As stated previously, our coaches know that no student is guaranteed admission to Edinboro University. Athletics does not get slotted spots for admission to the school.

RECRUITING PERIODS There are four recruiting periods; one of these will always be in effect:

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Contract Period Evaluation Period Quiet Period Dead Period Please refer to the chart below for assistance in determining the types of activities permissible during the appropriate periods.

CONTACT EVALUATION QUIET DEAD

Phone Calls Yes Yes Yes Yes

Written Correspondence Yes Yes Yes Yes

Evaluations Yes Yes No No

Official/Unofficial Visit Yes Yes Yes No

Off Campus Contact Yes No No No

MAILINGS Recruiting materials may be provided to a prospect (including general correspondence related to athletics) starting June 15 immediately preceding prospect’s junior year in high school (Bylaw 13.4.1). SPECIFIC RESPONSIBILITIES Athletic compliance: responsible for the following areas which include, but are not limited to:

Evaluate the dates on which recruiting materials are distributed to prospective student-athletes.

Ensure established procedures are followed by coaching staff.

NCAA INITIAL ELIGIBILITY CENTER

The certifying process is now being done by the NCAA Initial Eligibility Center (IEC). When recruiting, coaches are encouraged to take NCAA forms to each school they visit. If they have questions or need clarification, they can call the Associate Director of Athletics’ Office for assistance. The compliance officer must be given a lists of recruits to submit to the IEC. This should be done as early as possible. Coaches must submit a list of recruits that have committed to Edinboro University to the Athletic Office. This list should include correct spelling of the athlete’s name, date of birth, high school graduation date, high school, city, and state. Do not wait until your recruiting is over before submitting a list. This will avoid a massive amount of paperwork and will assist admissions in the certifying process. WALK ONS If they are freshman, they must apply to the NCAA IEC (www.initialeligibilitycenter.org); if they have been at Edinboro or are considered upperclassman; satisfactory progress requirements must be checked (24 hours) by the compliance coordinator to see if they would be eligible. They must also clear amateurism at the IEC.

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Must present, proof of a minimum test score (68 ACT sum or 820) to the compliance coordinator. They can obtain this from their transcripts submitted to our Admissions Office per their initial application. Must show proof of medical insurance to athletic trainers. Must have a current physical. Must fill out NCAA forms, including the Student Athlete Statement and the Drug Testing Consent Form as well as the attached walk-on form which requires signatures from the coach, compliance coordinator, and the athletic trainer.

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NEW STUDENT-ATHLETE POLICY AND PROCEDURE

First and foremost, head coach interviews potential student-athlete, in person, and determines whether there is a spot open on his/her current roster and whether that student-athlete can be a benefit to the program. Once that is determined and affirmed, the coach signs the form below: Head Coach or designee signature Date

After the coach has determined that the student-athlete will be part of the program, he/she will refer them to the compliance officer to talk with student and determine academic history and eligibility issues. Compliance officer instructs student athlete (if they have enrolled in a collegiate institution on or after August 2007) to go through the initial eligibility center www.initialeligibilitycenter.org. This is currently a $75.00-$85.00 fee. Compliance officer will also assess the student-athlete’s progress toward degree to determine the current eligibility for practice. It will also be determined at this time as to the pending and future eligibility of student-athlete to compete for the University. Compliance Office or designee signature Date

Once the student-athlete is determined to be eligible to practice or compete, the student-athlete will be referred to Sports Medicine for insurance verification and also confirmation of a proven physical within the last six months. Once the student-athlete is cleared physically with insurance and proof of physical, then the head athletic trainer or designee will sign off. Head Athletic Trainer or designee signature Date

The student-athlete will then sign to confirm that he/she had met with the head coach, the compliance officer and the athletic trainer to complete this process. Student-athlete signature Date

Route back to head coach; final copies for coach, compliance officer, and athletic trainer.

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ADMISSIONS PROCEDURES

Due to the volume of applications being processed annually by the Admissions Office, the following procedures/guidelines should make the response to prospective student-athletes as timely as possible.

1. Necessary application documents: a. completed application form (all questions fully answered); - students can apply on-line b. $30 application fee; list of “accepted” fee waivers:

“Early Advantage” students

Academic Sports League

Those who qualify for SAT/ACT fee waiver

Home school students

Those students who transfer under Academic Passport

CONAP students

GECAC students identified as Educational Talent Search or Upward Bound Programs

Those students who participate in the SSHE Partnership Programs, i.e., Philadelphia Partnership

Art Smart students

Students who have an Admissions Office or Athletic Department campus visit. c. official high school transcripts (and college, if applicable); d. SAT/ACT scores.

2. Criteria reviewed:

a. college major requested; b. high school curriculum; c. individual subject grades; d. overall GPA; e. class rank; f. SAT/ACT score; g. Supplemental information (awards, activities, attendance, letters of recommendation, part-

time jobs).

3. Length of admission process: After of all items listed in #1 are received, to the point of response, is three weeks or less. The student will receive a letter of acceptance, denial or request for additional information (e.g., updated senior grades, retake of SAT/ACT, change of major, etc.).

4. Typical freshman/transfer profile: The majority of freshman have a 3.0 grade point average, SAT score of 980 (combined new SAT) or 19 composite ACT socre, a class rank in the upper 2/5 of their class and are active in their school and community. The transfer student will have a minimum 2.0 GPA in their college level courses. Some majors (Education, Business, Nursing) will require a higher college GPA to be accepted into that particular major.

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5. Recruitment literature available: Viewbooks, brochures, and catalogs are available upon request from the Admissions Office. For large quantities, please make your requests two weeks before your recruiting needs.

6. Office/campus visits:

Visits for prospective student-athletes and their parents are welcomed by the Admissions Office. However, it is imperative that you give two weeks advance notice. You may also wish to arrange for group visits/presentations.

7. NCAA certification: Initial NCAA eligibility is determined by the NCAA IEC.

8. It is the coaches responsibility to have all proper documentation required by the NCAA before a student-athlete makes an official visit.

NOTE: All official academic transcripts should be sent directly from the high school or previous college to the Admissions Office.

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RECRUITING POLICY PROCESS

1. Each time a student-athlete hosts a recruit, they must sign an Athletic Student Host Regulation form

(Form 3). If host money is given to the student-athlete host, they must also sign the Student Host Instruction/Receipt form (Form 4).

2. The head coach or designee (must be a full-time coach) is responsible for monitoring accurate

recruiting records (preferably the Athletic Department recruiting folder). The Director of Athletics, Associate Director of Athletics and Faculty Athletic Representative will monitor recruiting records.

Form 1 must be signed by all Athletic Department personnel each year.

Form 2 must be signed by all student-athletes before they host a perspective student-athlete. This form should be signed after the student-athlete attended Recruiting 101 presented by an athletic administrator in the presence of the head coach.

Form 3 must be signed by the student-athlete host prior to hosting a recruit. Separate forms must be signed for each host/recruit.

Form 4 must be used by the coach when the NCAA permissible host money is issued to the student-athlete host.

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Edinboro University Athletic Department Official/Unofficial Visit Policy

1. All recruiting activities must abide by NCAA, PSAC and University rules and policies.

2. According to the NCAA handbook, 13.6.2 Academic Requirements for Official Visit PSAT, SAT, PLAN (or

PACT Plus) or ACT Score, a member institution may not provide an expense-paid visit to a high-school or preparatory school prospect who has not presented the institution with a score from a PSAT, an SAT, a PLAN (or PACT Plus) or an ACT test taken on a national testing date under national testing conditions. The score must be presented in writing through an official high-school or testing-agency document or through the use of the applicable testing agency’s automated-voice system. A foreign or learning-disabled prospect who requires a special administration of the PSAT, SAT, PLAN (or PACT Plus) or ACT may present such a score on the approval of the appropriate academic requirements committee. Division I requires a transcript with test scores.

3. Appropriate Forms must be used for the travel reimbursement and to provide the funds to the host.

4. All Student Hosts must be educated by a coach and an athletic administrator (and sign the appropriate form)

about his/her role and expectations. This orientation should include specific instructions as related to restrictions for official visits and policies relating to alcohol and drugs.

5. An Official/Unofficial Visit Itinerary and appropriate forms must be kept in the prospects student athlete file

for review by the Director of Athletics, Associate Director of Athletics and/or Faculty Athlete Representative.

6. Pennsylvania law prohibits the consumption of alcoholic beverages by individuals under the age of twenty-one (21). Edinboro University does not, and shall not, promote or condone the use of alcohol, drugs, paid escorts, strip clubs or other inappropriate activities as recruitment strategies designed to entice potential student-athletes to attend Edinboro. Further, Edinboro University policies prohibit general misconduct, including, but not limited to, sexual harassment, hazing and hate crimes.

I have read the above policy, understand and agree to the above regulations. Signature Print Name Position Date

Form 1

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Edinboro University Athletic Department Guidelines for Hosting Recruits on Official/Unofficial Visits (Must be signed before a student-athlete may host a recruit)

Listed below are general guidelines for hosting a recruit on an official/unofficial university visit. You must read and review these guidelines with your recruiting coach. At the bottom of this page, please sign and date to confirm that you have read and understood the parameters set forth below:

1. I understand that as a host, I am representing Edinboro University Athletic Department. I will act with this in mind in the presence of the recruit I have been chosen to host.

2. I have read and signed the NCAA student host form and will abide by all NCAA rules that govern hosting a

recruit.

3. I will abide by all rules set forth by Edinboro University in the student athlete handbook and the university code of conduct. I understand that as a guest on our campus, the recruit I am hosting must also abide by these rules.

4. As a host of a prospective student athlete (recruit), it is my responsibility to accompany my recruit at all times.

It is also my responsibility to personally check him/her back into his place of residence, after hosting the student athlete.

5. As a host, I have a role in determining whether or not a recruit is a good fit for our athletic program and our

university. I understand that the time spent with my recruit during the official visit is an important part of this process and character evaluation.

6. I understand that any violation of the above policies will be met with severe consequences that could include

the loss of my scholarship and/or suspension from the team.

7. Pennsylvania law prohibits the consumption of alcoholic beverages by individuals under the age of twenty-one (21). Edinboro University does not, and shall not, promote or condone the use of alcohol, drugs, paid escorts, strip clubs or other inappropriate activities as recruitment strategies designed to entice potential student-athletes to attend Edinboro. Further, Edinboro University policies prohibit general misconduct, including, but not limited to, sexual harassment, hazing and hate crimes.

I certify that I have read, understand and agree to the above regulations. Student-host signature Student-host printed name Date Coach’s Signature Coach’s Printed name Date Athletic Administrator’s Signature Athletic Administrator’s Printed Name Date

Form 2

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Edinboro University Athletic Department

Intercollegiate Athletics Student Host Regulations (To be completed prior to performing any host responsibilities)

Student Host ________________ Sport___________ Prospect Date/Time of Arrival Date/Time Departure __________________ Serving as a student host is an important service to Edinboro University Athletic Department and your team. Appropriate conduct is required of you by institutional, conference, and NCAA regulations.

A. You must be enrolled as a full time student at Edinboro University. If you are a freshman student, you must have been certified as a qualifier.

B. Funds may be provided to cover entertainment expenses for yourself, the prospect and the prospect’s legal guardians or spouse.

C. No cash may be given to the visiting prospect. D. You may not use student-athlete host money to purchase, or otherwise provide the prospect with gifts of

value (e.g. souvenirs or clothing). Funds may not be used to buy alcoholic beverages or drugs, nor shall a prospective student be taken to, or stay at, any function where alcohol/drugs is present.

E. On the Edinboro University campus, representatives of Edinboro University athletic interest (ex. Boosters) are also allowed to be involved in recruiting prospects. (Division II Only)

F. You may not use vehicles provided, or arranged for, by an institutional staff member or booster. You may not transport the prospect or anyone accompanying the prospect more than 30 miles from the campus.

G. The prospect is not permitted to take part in any athletic activities related to the sport for which they are being recruited unless a NCAA/PSAC approved tryout is arranged by the coach.

H. You may receive a complementary admission (not a hard ticket) when accompanying a prospect to a campus athletic event.

I. You are responsible for submitting a Student Host Expense Request Form. This should be accomplished on the day following the visitation.

J. Pennsylvania law prohibits the consumption of alcoholic beverages by individuals under the age of twenty-one (21). Edinboro University does not, and shall not, promote or condone the use of alcohol, drugs, paid escorts, strip clubs or other inappropriate activities as recruitment strategies designed to entice potential student-athletes to attend Edinboro. Further, Edinboro University policies prohibit general misconduct, including, but not limited to, sexual harassment, hazing and hate crimes.

K. Contact your coach in case of emergencies. Signature Date Print Name

Form 3

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Edinboro University Athletic Department RECRUITING – STUDENT HOST RECEIPT

Student Host: Sport: Prospect: Acting as a student host is an important service to the institution and the Athletic Department. Appropriate conduct is required of you by the institution, conference and NCAA standards.

1. You must be enrolled at this institution. If you are a freshman student at a Division I or II institution, you must have been a high school qualifier.

2. Only you shall be provided money with which to entertain only yourself, the prospect, the prospect’s parents (legal guardians) or spouse. Other students may assist with hosting the prospect but shall pay for their own entertainment.

3. A maximum of $30 per day may be provided with an additional $15 per day for each additional prospect entertained by you.

4. No cash may be given to the visiting prospect or anyone else. 5. You may not use entertainment funds to purchase, or otherwise provide the prospect with, gifts of value

(example: souvenirs or clothing). 6. You may not use vehicles provided or arranged for by an institutional staff member or booster of the athletics

interests. 7. You should not allow recruiting conversations to occur, on or off campus if Division I and off campus if

Division II, between the prospect and a booster of the athletic program. (If an unplanned meeting occurs, only an exchange of greetings is permissible.)

8. A prospect visiting a member institution may participate in physical workouts or other recreational activities during a visit to an institution’s campus provided such activities are not organized or observed by members of the Athletic Department’s coaching staff and are not designed to test the athletic abilities of the prospect.

9. You may receive a complimentary admission (not a hard ticket) when accompanying a prospect to a campus athletic event.

I certify that I have read the above instructions and hereby acknowledge the receipt of $ for the purpose of

hosting the above names prospect(s) on the date(s) of

Head Coach Date Student Host Date Director of Athletics Date

Form 4

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Sample Notification Letter for a Division I Prospect Making an Official Visit

[name of institution]

date

student name address Dear , We are very pleased that you have chosen to make an official visit to our campus to evaluate our academic and athletic program. Because it is an official visit, we will pay for your expenses. NCAA regulations require that we inform you in writing before your scheduled visit that you may make a maximum of five expense-paid visits to institutions that are in Division I or II. You cannot make more than one expense-paid visit to any institution. (You can make as many visits on your own as you wish; however, only one per institution and a total of five can be official, expense-paid visits.) NCAA rules also require that you limit your visit to 48 hours from the time you arrive on campus and that entertainment can be provided only to you, your parents (or legal guardians) and your spouse. We are eager to see you! We hope that you will enjoy your visit to our campus. Sincerely,

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Sample Itinerary for Official Visit Prospect Sport Arrival date Time Departure date Time Dead-period dates for sport Method of travel: Air Car Train/Bus Other Recruiting coach Student host Accompanied by others? Yes No If Yes: Name Relationship to prospect Complimentary admissions: Event Persons attending

Day 1 Meals Time Location Cost Breakfast Lunch Dinner Time Activities and meetings

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Sample Itinerary for Official Visit

Day 2 Meals Time Location Cost Breakfast Lunch Dinner Time Activities and meetings Day 3 Meals Time Location Cost Breakfast Lunch Dinner Time Activities and meetings NOTES:

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Sample Record of Official Visit

Prospect Sport

Address

City State ZIP

Telephone: Social Security No.

High-school senior at (school) (city, state)

High-school graduate at (college or university) (city, state)

Arrival date Time Departure date Time

Date Five-Visit Limitation Letter sent to prospect:

Official Visit Before Early Signing Period certified by the initial-eligibility clearinghouse

(Division I)? (Y/N)

Official Visit Subsequent to Early Signing Period (Y/N) If yes, complete next three lines

Reported score: PSAT SAT PLAN (or PACT Plus)_ ACT Date took/Score received: / Date academic transcript received:

Others accompanying prospect on visit:

Parent(s)_

Other (describe relationship)

Transportation provided:

Air $

Car Mileage ( miles at /mile) $

Train/Bus $

Other (describe) $

Meals (itemize with costs; include persons served):

Total cost of meals $

Lodging:

Off campus Cost $

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On campus Cost $

Persons receiving accommodations:

Total: Transportation, meals, accommodations $

Reimbursement to prospect: $

Student host:

Entertainment provided:

Complimentary admission (list date, event and persons)

Tour of facilities

Other (list date and activity)

Transportation used by host and prospect (list make of vehicle and ownership)

Signature of prospect Date

Signature of student host Date

Signature of recruiting coach Date

Signature of head coach Date

Attach itemized receipts to this form.

NOTES:

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ATHLETIC COMPLIANCE

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COMPLIANCE STATEMENT

Edinboro University’s reputation is one of upholding the highest degree of academic and athletic integrity. This adherence continues when all members of the University continually comply will all rules and regulations.

Edinboro University, its athletic department staff, coaches and student-athletes as well as those

individuals termed representatives of athletic interest, will adhere to all rules and regulations as set forth by the University, the National Collegiate Athletic Association (NCAA), and the Pennsylvania State Athletic Conference (PSAC) and by any governing body of which it is a member.

DISSEMINATION OF RULES EDUCATION MATERIALS/INTERPRETATIONS

Procedures

At bi-weekly Coaches’ meetings, materials are handed out in hard copy keeping them abreast of any rules and regulation changes in the conference and on the national level.

Input gathered from coaches concerning conference and NCAA legislation.

Role of the Associate Director of Athletics/Compliance Officer enhanced by mandating him/her to have an NCAA rules education session at each coach’s meeting.

Information must be produced to educate all coaches on staff. We are Division I in wrestling and Division II in all other sports.

All interpretations from the NCAA or the PSAC are put in writing from the Compliance Officer to the respective coaches. These interpretations, when received from the conference office, are then forwarded via e-mail to the coaches with the athletic administration copied on the correspondence.

CERTIFICATION OF ELIGIBILITY AND COMPLIANCE INITIATIVES

The athletic department has increased the use of campus constituents in the monitoring of initial eligibility standards and satisfactory progress requirements.

Enhance role of the Admissions office liaison in monitoring application progress of all potential student-athletes. A representative of the Admissions office has a continuous relationship with our coaching staff in monitoring established admission standards. No athletes have ever been granted slots from the Admissions office and this practice continues at Edinboro University.

Admissions Office continues to certify all transfer students. This has always been past practice but now the office is using a ‘transfer evaluation form’ which was constructed by the Compliance officer to better monitor the process. This was done simply by e-mail in the past.

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A representative of the Admission Office is now titled Coordinator of Transfer Evaluations and this is who the compliance office will work with in determining the eligibility of all transfer student-athletes.

Associate Athletic Director/Compliance officer’s expanded use of CAi to include the financial aid/travel squad aspect. Travel squads and equivalency reports distributed to campus constituents (financial aid representatives and select members of the compliance committee) for review and accuracy.

COMPLIANCE PLANNER

July/August

Meet with each head coach prior to campus arrival and collect anticipated team rosters.

Progress reports on NCAA clearinghouse information for freshmen and also satisfactory progress standards for returning student-athletes.

Conduct initial meeting with student-athletes to fill out required NCAA forms prior to the first date of competition.

File signed forms of eligible student-athletes. Signatures required include: Director of Athletics, Associate Director of Athletics/Compliance Coordinator and head coach.

File international student-athlete forms when applicable.

Monitor playing and practice seasons of the fall sports as established by the respective coaches.

Filing (ring bind) of historical questionnaires from student-athletes (mailed to athletes in June).

Secure and route financial aid materials for athletic scholarships.

September

Continue to monitor roster changes.

After the beginning of classes, maintain the monitoring of full-time enrollment; new system built in at University to inform compliance coordinator each morning electronically.

Compiling of NCAA compliance forms for walk-ons.

Compiling of historical questionnaires (current and walk-ons).

Continue to monitor materials centering on official visits

Check practice logs.

Check recruiting logs and folders.

Follow up on all financial aid issues with financial aid office and its athletic liaison.

Continue to monitor playing and practice seasons.

October

Continue to monitor roster changes.

Continue to confirm full-time enrollment.

Initial meeting with student-athletes of winter sports to fill out proper NCAA forms.

Continue to monitor playing and practice seasons.

Check practice logs.

Check recruiting logs and folders.

Monitor mid-term grades; projection list for coaches of student-athletes on academic probation or suspension.

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November

Review Letter of Intent procedures and information with coaching staff.

Continue to monitor any roster changes.

Compile participation lists for fall sports; to be submitted to the conference office.

Continue to confirm full-time enrollment status of student-athletes.

Continue to monitor playing and practice seasons.

Check practice logs.

Check recruiting logs and folders.

Review NCAA legislation in preparation for the convention.

Director of Athletics and Vice President confirm University’s voting procedures and stance with the University President.

December

Continue to monitor any roster changes.

Continue to confirm full-time enrollment status of student-athletes.

Continue to monitor playing and practice seasons.

Check practice logs.

Check recruiting logs and folders.

Confirm eligibility status of student-athletes after the posting of grades.

Confirm, if necessary, any winter term participants.

Check six-hour rule.

Compliance committee meeting. January

Continue to monitor any roster changes.

Continue to confirm full-time enrollment status of student-athletes.

Continue to monitor playing and practice seasons.

Check practice logs.

Check recruiting logs and folders.

Check transfer status of any mid-year transfers.

Monitor official visits.

February

Continue to monitor any roster changes.

Continue to confirm full-time enrollment status of student-athletes.

Continue to monitor playing and practice seasons.

Check practice logs.

Check recruiting logs and folders.

March

Continue to monitor any roster changes.

Continue to confirm full-time enrollment status of student-athletes.

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Continue to monitor playing and practice seasons.

Check practice logs.

Check recruiting logs and folders.

April

Continue to monitor any roster changes.

Continue to confirm full-time enrollment status of student-athletes.

Continue to monitor playing and practice seasons.

Check practice logs.

Check recruiting logs and folders.

May

Continue to monitor any roster changes.

Continue to confirm full-time enrollment status of student-athletes.

Continue to monitor playing and practice seasons.

Check practice logs.

Check recruiting logs and folders.

Collect student-athlete participation records for submission in June.

June

Submit compliance forms to conference office: o Participation grids o Scholar-athlete forms o Squad lists and equivalency reports

Update compliance manuals and forms.

Update booster information in hard copy form and on line.

Mail brochures to boosters.

Compliance committee meeting.

SELF-REPORTING NCAA VIOLATIONS

NCAA states that each institution shall comply with all applicable rules and regulations of the Association in conduct of its intercollegiate athletics programs. It shall monitor its programs to assure compliance and to identify and report to the Association instances in which compliance has not been achieved. In any such instance, the institution shall cooperate fully with the Association and shall take appropriate corrective actions. Members of an institution’s athletics shall comply with the applicable Association rules, and the member institution shall be responsible for such compliance. Philosophy of Self-Reporting Rules Violations An important aspect of NCAA compliance is the self-reporting of secondary rules violations. At some point, violation of NCAA rules and/or regulations will occur. Self-reporting these violations reflects a solid program of institutional control.

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Secondary violations result in minor, if any, penalties, especially if they are infrequent and correctable. Therefore coaches and athletics staff should take a proactive stance in reporting such violations. Self-reporting is important for several reasons. Immediate awareness of a possible violation provides an opportunity for the department to correct the situation before it develops into a major infraction. Immediate awareness also identifies areas that can be addressed in departmental policy and/or continuing education programs. Unidentified problems, on the other hand, cannot be corrected. Depending on the nature of an alleged violation, a speedy, objective and thorough investigation will be completed by the Associate Athletic Director/Compliance Coordinator. In some instances, the Director of Athletics and/or Faculty Athletic Representative may be involved in the investigative process. In the event of an alleged violation investigation initiated by NCAA enforcement staff, the athletics department, university staff, student-athletes and any representatives of athletics interests who may be involved or called on, are to cooperate fully with investigators. When appropriate, the institution will conduct its own investigation simultaneously and will turn in all pertinent finds to the conference or NCAA investigators. Types of Violations Once a violation has been discovered, it is categorized as a “major” or “secondary” violation. All major violations are reported directly to the NCAA enforcement and all secondary violations are reported to the LSC office. All violations other than secondary violations are major violations, specifically including those that provide an extensive recruiting or competitive advantage. A secondary violation is a violation that is isolated or inadvertent in nature; provides or is intended to provide only a minimal recruiting, competitive or other advantage; and does not include any significant recruiting inducement or extra benefit. Multiple secondary violations by a member institution may be collectively considered a major violation. Once a violation is determined to be a secondary violation, it must be categorized as a Level I or Level II secondary violation. NCAA Level I and Level II secondary violations are to be submitted to the LSC office as they occur and are discovered. These submissions shall be completed online. Violations will be processed by the LSC office and reports will be forwarded to the NCAA Enforcement Staff and/or NCAA Student-Athlete Reinstatement for adjudication (LSC Compliance Operating Guidelines). Procedures for Reporting NCAA Violations In accordance with NCAA rules and regulations, all suspected or alleged violations of NCAA rules shall be investigated. Information concerning alleged violations will be forwarded to the Associate Athletic Director/Compliance Coordinator who will examine the situation and communicate with the Director of Athletics and the Faculty Athletic Representative. When it is determined that a violation of the rules has occurred, Edinboro University will report the violation and correct the situation that led to the problem. Reporting a Violation

Any individual (e.g., athletic department staff member, student-athlete, university employee,

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representative of athletics interest, member of the community) may report an alleged, rumored or suspected violation. The report of an alleged, rumored or suspected violation may be submitted verbally or in writing. Any individual may report an alleged violation anonymously via email or text. To Whom Shall an Alleged Violation be Reported If an alleged or rumored violation is communicated to any athletic department staff member, the staff member has an obligation to notify the Associate Athletic Director/Compliance Coordinator of the violation immediately.

Individuals other than athletic department staff members may report all alleged violations to any or all of the following persons:

- The Associate Athletic Director/Compliance Coordinator - The Director of Athletics (AD) - The Assistant Director of Athletics (Assistant AD) - Senior Woman Administrator (SWA) - The Faculty Athletic Representative (FAR)

Conducting an Investigation of an Alleged Violation The Associate Athletic Director/Compliance Coordinator is responsible for conducting investigations into alleged Level II violations to be assisted by the FAR, AD and President if needed. The Director of Athletics is responsible for overseeing institutional investigations. The Director of Athletics may request the assistance of the FAR and the university’s legal counsel to conduct or to assist in the conducting of any investigation into alleged violations.

The infractions committee shall be comprised of individuals who are knowledgeable in the area(s) in which an alleged violation(s) has/have taken place. These individuals shall not be involved in the alleged violation(s). Associate Athletic Director/Compliance Coordinator The Athletic Compliance Office shall maintain a written record of all alleged violations. The record shall consist of the following:

- Date that the alleged violation was reported and by whom (if not reported anonymously). - Detailed summary of the nature of the alleged violation, including the names of all persons

involved in the alleged violation. - Chronology of actions taken by the university in the investigation of the alleged violation. - Rationale for concluding whether the allegation was or was not determined to be a

violation of NCAA regulations. - If a violation has occurred, they will keep on file a copy of the report of the violations and

subsequent correspondence with the conference and the NCAA staff. The Faculty Athletic Representative will be notified of the violation.

- The Associate Athletic Director/Compliance Coordinator will maintain all reports of alleged violations and confirmed violations in the office’s permanent files.

Finding a Violation Occurred It shall be the responsibility of the Director of Athletic Compliance and/or the Faculty Athletic Representative to assess the evidence and determine what weight and credibility will be given to the alleged violation. The Director of Athletic Compliance and/or Faculty Athletic Representative shall determine that a violation occurred whenever the evidence, considered as a whole, establishes the occurrence of the violation.

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Sanctions Institutional staff members found in violation of NCAA regulations shall be subject to disciplinary or corrective action as set forth in the provisions of the NCAA enforcement procedures, whether such violation occurred at the certifying institution or during the individual’s previous employment at another member institution (Bylaws 11.1.2). The head coach of each sport is responsible for the actions of his/her coaching staff, and will be included on all rules violations and administered sanctions for the respective sport (Bylaw 11.1.2.1). Level II Violations The Associate Athletic Director/Compliance Coordinator will head the investigation unless otherwise noted.

- First offense: Memo of reprimand - Second offense: Memo of reprimand and an extra hour of compliance education. - Third or more offense: Memo of reprimand and review and recommendations by EUP’s

Infractions Committee.

Level I Violations The Associate Athletic Director/Compliance Coordinator will head the investigation and the EUP’s Infractions Committee will be immediately notified and involved. Whom to Call with NCAA Questions For questions regarding NCAA rules, please contact the Associate Athletic Director/Compliance Coordinator before doing something that may jeopardize a student-athlete’s eligibility to participate in intercollegiate athletics. Do not be afraid to ask! Please contact: Todd Jay 732-1835 jay@edinboro.edu

RULES EDUCATION

Rules Interpretations To request an interpretation, an individual must submit written or emailed request to the Associate Athletic Director/Compliance Coordinator The will research the questions using the NCAA Division II Manual (Division I wrestling), the Legislative Services Database, the PSAC, and the NCAA. The Associate Athletic Director/Compliance Coordinator will respond in writing with the official interpretation from the NCA to the individual who requested the interpretation, and if applicable, to the entire athletic department. All requests and responses will be kept on file by NCAA Bylaw in the Athletic Compliance Office. Proposed Legislation In August the NCAA will post the Initial Publication of Proposed Legislation. It is the responsibility of the Director of Athletic Compliance to provide the Faculty Athletic Representative with a copy. The Associate Athletic Director/Compliance Coordinator shall be available to answer any questions that may arise. The Associate Athletic Director/Compliance Coordinator and FAR are encouraged to attend the Student-Athlete Advisory Committee meeting used to review and vote on the second publication of proposed legislation. The FAR will present the faculty’s perspective on the proposed legislation, and the DAC will answer any questions regarding current legislation.

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NCAA Regional Rules Representatives with compliance responsibilities from Financial Aid, Admissions and the Registrar’s Office should attend the NCAA Regional Rules Seminars each year as budgets allow. When representatives are unable to attend, the Associate Athletic Director/Compliance Coordinator is responsible for providing these individuals with the necessary information and support received from the NCAA Regional Rules Seminar.

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ELIGIBILITY

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Feel free to contact 814-732-3501 if you have questions concerning this matter.

Academic Warning, Probation and Suspension (policy No. A023)

1. A minimum cumulative grade point average (GPA) of 2.00 is required of undergraduate students to be in good academic standing, and is required of students to graduate from certificate, associate degree, and baccalaureate degree programs at the University. A GPA higher than 2.0 is required for some degree programs. Students on Academic Warning or Probation may continue at the university under conditions developed by the Academic Success Center.

Academic standing will be adjusted for any student according to performance in summer or winter sessions.

2. Academic Warning Any degree seeking student earning a cumulative GPA of 2.00 or higher AND a semester SPA below a 2.00 in their most recent term (fall semester, winter session, spring semester, summer session) will be placed on Academic Warning. Students on Academic Warning may attend summer or winter sessions.

3. Academic Probation Any degree seeking student earning a cumulative GPA of less than a 2.00 will be placed on Academic Probation. If the student on Academic Probation earns a semester GPA of at least a 2.00 without their cumulative GPA reaching a 2.00 or better, they will continue on Academic Probation. This status will continue for each term, including summer or winter sessions, until their cumulative GPA reaches or surpasses 2.00. Students on Academic Probation may attend summer or winter sessions.

4. Students Admitted on Academic Probation Students admitted to the University on Academic Probation are subject to the same guidelines as stated above.

5. Academic Suspension Any student on Academic Probation who fails to meet both the 2.00 semester and 2.00 cumulative GPA standards will be placed on Academic Suspension/

6. Repeating Failed Coursework Undergraduate students may repeat failed coursework at another institution. Students should utilize a transfer articulator, such as the PA TRAC, to assist in selecting transferrable courses from another institution. It is strongly suggested that students consult with their academic advisor or Dean prior to registering for classes. Following completion of the coursework, the student must have an official transcript sent to the Edinboro University Admissions Office. If the student earns a grade of “C-“or better, the credits are added to the academic record. If the student is repeating failed coursework, the failed course at Edinboro will be excluded from the student’s GPA calculation.

7. Reinstatement Students who are reinstated to the University following Academic Suspension are subject to the Academic Reinstatement Policy. The academic standing of reinstated students will be determined using the guidelines outlined in this policy. If satisfactory academic progress is not made following reinstatement from suspension, the student will be suspended again. Students are ineligible for

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reinstatement after a second suspension. Students in this circumstance should consult University Policy A30: Fresh Start for possible future options.

8. Academic Probation/Suspension for Transfer Students Transfer student progress is determined the same as for non-transfer students. The cumulative GPA for transfer students is computed only using hours attempted at Edinboro University.

9. When, in the judgment of the Provost and Vice President for Academic Affairs, extenuating circumstances prevail, exceptions to this policy may be made.

Related Policies: PASSHE Board of Governors Policies, System Academic and Financial Procedures: SA043, Academic Standing; EUP Policies: A031, Academic Reinstatement; A022, Repeating Courses; A019, Transfer Standards; EUP Procedure: 22. Rev. 7.20.2015

APPEAL OF ACADEMIC SUSPENSION

Objective: The objective of this procedure is to specify the conditions under which students who have been placed on academic suspension may file an appeal and the procedure for processing appeals. Process:

1. A student placed on academic suspension may appeal the suspension immediately due to an error in records or an extraordinary extenuating circumstance (e.g., health emergency, death in family). The appeal must be filed in writing and received at the Office of Records and Registration by the date specified in the student’s letter of suspension. The Residence Life Office is notified of appeals made by students who live in University residence halls so that their rooms will not be reassigned prior to the conclusion of the appeal process. Other students who have been suspended may appeal their suspension during their first regular semester of suspension.

2. The Registrar’s staff will review each appeal and check for holds that may prevent reinstatement

(i.e., financial or judicial). If holds exist, the student will be informed and required to clear these holds before his/her appeal is considered. Appeals from suspension will be reviewed 4 times per year; January 1, March 15, June 1, and October 15th. Should a student miss a deadline, the appeal will be held until the next scheduled suspension review date.

3. The Registrar will forward the list of appellants to the Vice President for Student Affairs for review and recommendations. The Vice President of Student Affairs will respond to the Registrar’s request within one week.

4. The Registrar will then forward the list of appellants, including input from Student Affairs, to the Academic Success Center for review and recommendation. The Academic Success Center will respond to the Registrar’s request within one week.

5. The Registrar will then forward a recommendation to the appropriate Dean, including the reviews and recommendations by Student Affairs and the Academic Success Center. The Dean will decide for or against reinstatement of the student, including any conditions associated with the reinstatement. The Dean will notify the Registrar of the decision within one week.

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6. The Registrar will receive the Dean’s decision and update the student’s record, prepare a class schedule (to include any mandatory repeating of courses) per the Dean, and communicate with the student. The advisor and chairperson will be informed of the conditions for reinstatement or the denial thereof.

NCAA ELIGIBILITY CENTER

All students initially enrolling at an NCAA Division I or II institution on or after August 1, 1994 as an entering freshman with no previous full-time college attendance must have their initial eligibility status determined by the Eligibility Center. The Eligibility Center must certify international students the same as domestic students. Learning-disabled students and home-schooled students must register with the Eligibility Center. All students initially enrolling at an NCAA Division I or II institution on or after August 1, 2007 must have their amateurism-eligibility status determined by the Eligibility Center. Non-recruited and recruited student-athletes may practice for more than 45 days without final certification. Specific Responsibilities Athletic Compliance: Responsible for the following areas which include, but are not limited to:

Maintain the Institution Request List (IRL) for each sport sponsored by EUP.

Communicate with the coaching staff what is missing or needed by the respective prospective student-athletes.

Ensure established procedures are followed by coaching staff. Coaching Staff: Responsible for the following areas which include, but are not limited to:

Communicate with the Associate Athletic Director/Compliance Coordinator any updates to the respective sport’s IRL.

Communicate with the prospective student-athletes what is missing or needed by the NCAA Eligibility Center to complete the certification process.

Ensure established procedures are followed by prospective student-athletes. Any prospective student-athlete can be submitted to the Eligibility Center for a status check at any time during the recruiting process by submitting their social security number to the Associate Athletic Director/Compliance Coordinator. Prospect Responsibilities:

Register with the NCAA Eligibility Center at http://initialeligibilitycenter.org.

Request that testing agency send scores to the NCAA Eligibility Center (code 9999).

Confirm that high school has sent 48-H form and request that an official transcript be sent to the Eligibility Center (from each high school attended). After graduation, request an official, final transcript with proof of graduation be sent to the Eligibility Center.

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Fill out the amateurism questionnaire and request final authorization by the first day of practice or the first day of class, whichever occurs first.

High School Responsibilities:

Complete/update the core course listing and submit to the NCAA Eligibility Center.

Submit official transcripts of prospective student-athletes to the NCAA Eligibility Center.

ELIGIBILITY FOR PRACTICE

At the beginning of each academic year, the Associate Athletic Director/Compliance Coordinator will meet with each team at a time that is scheduled with the Head Coach. In this administrative meeting, the student-athlete, under the supervision of the Associate Athletic Director/Compliance Coordinator will complete paperwork required by the NCAA and Edinboro University.

NCAA Compliance Paperwork

Student-Athlete Statement

Drug Testing Consent Form

HIPPA/Buckley Amendment Consent Waiver/Form

Eligibility Form – International Student-Athlete Edinboro University Compliance Paperwork

Edinboro University Drug Testing Consent Form

Emergency Contact List

Insurance Form

Pre-Season Physical Examinations

Any student-athlete (including walk-ons) who does not complete a pre-season physical exam scheduled by the athletic department is financial responsible for completing a physical BEFORE permission to participate will be granted. The Associate Athletic Director/Compliance Coordinator will provide the athletic training staff and head coaches a list, by team, of individuals who are eligible for practice. Full-Time Enrollment

To be eligible for practice or competition, student-athletes must maintain full-time enrollment of 12 undergraduate hours per semester (9 graduate hours per semester) unless in the last semester and needing less than 12 hours to graduate. All student-athletes are “coded” in the university student records system preventing their dropping below full-time status without proper authorization. However, various times throughout the semester, some student-athletes may “slip through the cracks.” It is the Associate Athletic Director/Compliance Coordinator responsibility to ensure that the student-athletes understood dropping below full-time status renders ineligibility. The Associate Athletic Director/Compliance Coordinator will pull a report daily to ensure all student-athletes are maintaining full-time enrollment status. Procedure for Dropping a Class

After the schedule change time period has ended, a student-athlete must receive permission (signature) from their head coach or the Director of Athletic Compliance before dropping classes. If a student-athlete drops a class without permission, he/she may be deemed ineligible for practice or competition.

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Participation Before Certification

If a recruited or a non-recruited new student-athlete at EUP for athletics participation before their academic and/or amateurism record has been certified, the student-athlete may participate in countable athletically related activities, but not compete, for a maximum of 45 days consecutive calendar days. After this 45-day period, the student shall have established the minimum eligibility standards required for practice in order to continue participation in countable athletically related activities, otherwise all participation must stop immediately. An academic record includes, but is not limited to, acceptance to EUP and receipt of official transcripts from all previous institutions.

Eligibility for Competition

Academic eligibility certification will occur in the fall of each academic year. Only those student-athletes who are not academically eligible in the fall will be certified in the spring, provided they have gained academic eligibility. Freshman Eligibility

The Eligibility Center will determine the academic and amateurism certification of all incoming freshman. The Eligibility Center must certify international students to the same standards as domestic students. Transfer Eligibility

Official transcripts from all previous institutions must be submitted to the Admissions Office before any transfer will be permitted to compete. Transferrable hours and GPA used to determine academic eligibility will be determined by the Admissions Office and the Office of Records and Registration. Two-Year College Transfer The basic transfer rule requires that transfers serve a one-year residency at the certifying institution. If two-year transfers meet specific criteria, they may be eligible for competition in their first year of enrollment at EUP. Two-year college transfers who have not previously attended an NCAA Division I or II institution must register and request final certification of their amateurism with the NCAA Eligibility Center. Please refer to Bylaw 14.5.4 for the two-year college transfer requirements. Four-Year College Transfer The basic transfer rule requires that transfers serve a one-year residency at the certifying institution. If four-year transfers meet specific criteria, they may be eligible for an exception or waiver. Four-year college transfers who have not previously attended an NCAA Division I or II institution must register and request final certification on their amateurism with the NCAA Eligibility Center. Please refer to Bylaw 14.5.5 for the four-year college transfer requirements.

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Continuing Eligibility The continuing eligibility of returning student-athletes will be determined by the certifying officer. The certifying officer will determine the continuing eligibility during the completion of the first four full-time semesters of a student-athletes academic career.

TEAM ROSTERS

Submitting Roster It is the responsibility of the Head Coach of each sport to submit preliminary rosters to the Director of Athletic Compliance no later than July 1. The preliminary rosters should include a banner ID # and NCAA ID. Adding Student-Athletes to Roster If the coaching staff wants to add a student-athlete to the roster AFTER the team compliance meeting at the beginning of the year, the student-athlete must go through the authorization process. The Head Coach should initiate this process when he/she adds a student-athlete to the team. The individual should not be allowed to participate in activities until the Associate Athletic Director/Compliance Coordinator and the Head Athletic Trainer have signed the Practice Authorization Form and a signed copy has been returned to the Head Coach. Under no circumstances should an individual be allowed to participate in any supervised activities until this form and all other paperwork (including physicals) have been completed. This information is also vital for determining eligibility for practice and competition. Dismissals and Withdrawals Once rosters have been submitted and/or eligibility has been certified, individuals who voluntarily withdraw from the team as well as individuals who are dismissed from the team must sign the Withdrawal/Dismissal form. The Head Coach, upon withdrawal or dismissal of a student-athlete, should initiate this process. The form should be completed and signed by the student-athlete and Head Coach. The form should be forwarded to the individuals listed on the bottom of the form. Under no circumstances should an individual cease to be a member of a team without written notification to the Associate Athletic Director/Compliance Coordinator. A completed Withdrawal/Dismissal form is required for all student-athletes who cease to be a member of an athletic program. This is vital information for the NCAA squad list and drug testing as well as student records. Written notification should be submitted to the Associate Athletic Director/Compliance Coordinator within 24 hours of the withdrawal/dismissal.

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REQUESTING A NATIONAL LETTER OF INTENT

Specific Responsibilities Athletic Compliance: Responsible for the following areas which include, but are not limited to:

Upon receiving a the New Athletic Scholarship Request Form and transcripts from the head coach, add the prospective student-athlete to the respective sport’s IRL with the NCAA Eligibility Center (Bylaw 13.9.1) if not done already.

Associate Athletic Director/Compliance Coordinator processes NLI.

Secure the signature of the Director of Financial Aid and the head coach on the EUP Athletic Aid Agreement.

Sign the EUP Athletic Aid Agreement.

Send the National Letter of Intent letter with the NLI Agreement, the EUP Athletic Aid Agreement and the EUP Student-Athlete Information Sheet. This information may be sent by mail, fax, or email. If mailed, two copies of each the NLI Agreement and the EUP Athletic Aid Agreement will be sent with a return envelope.

When mailing send 2-Day Air using UPS in order to track the mailing unless otherwise requested by the coaching staff.

If faxing or emailing, save original documents for original signatures. Save the fax confirmation page and the outgoing email message for documentation.

Upon receipt of the faxed copy of the NLI and EUP Athletic Aid Agreement, copy and mail to the LSC office within 21 days.

Communicate with Athletic Associate Athletic Director/Compliance Coordinator and coaching staff, names of all prospective student-athletes approved for publicity.

Associate Athletic Director/Compliance Coordinator communicates to coaching staff and missing paperwork regarding the NLI and EUP Athletic Aid Agreement.

Associate Athletic Director/Compliance Coordinator communicates to the prospective student-athlete, head coach, and conference office any null and void or invalid NLI agreements.

Associate Athletic Director/Compliance Coordinator ensures established procedures are followed by coaching staff.

Coaching Staff: Responsible for the following areas which include, but are not limited to:

For a National Letter of Intent (NLI) to be sent, a New Athletic Scholarship Request Form must be submitted to the DAC for each individual. If the NLI is to mailed to an address other than the home address (e.g., high school, ect.) this address must also be indicated on the form. If the NLI is to be faxed, a fax number must be submitted.

The Associate Athletic Director/Compliance Coordinator will populate NLI. Coaching staff members are expressly prohibited from personal contact with media representatives at the site of the signing or at any other prearranged site when a prospect signs the NLI (Bylaw 13.10.7.2). Institutional staff members may not deliver the NLI, attend off-campus signing or other activities related to the signing of the NLI.

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Prospects may sign the NLI on campus as long as the media is not present and parents or guardians are available to sign when necessary.

STUDENT ELIGIBILITY

Student-athletes are declared eligible to compete in intercollegiate athletics at Edinboro University when they:

1. Have completed the required NCAA and Edinboro University eligibility forms.

2. When they have met the requirements of NCAA Bylaw 14.3.1 (entering freshmen). 3. Are cleared by the NCAA Initial Eligibility Center (entering freshmen).

4. Have met all satisfactory progress requirements (ongoing students).

5. Have met all University requirements of the Drug Screening, Testing, and Education Program.

The required NCAA eligibility forms are administered by the Associate Director of Athletics at the first team meeting of each sport.

Individuals who have previously participated in athletics at Edinboro University, and who have missed the first team meeting, must see the Associate Director of Athletics to complete the required NCAA forms. They are declared “ineligible” to compete until these forms are completed.

Freshmen WALK-ONS (non-recruited) must have met all the requirements of Bylaw 14.3 as certified by the IEC. It is the student’s responsibility to be cleared by the IEC. ELIGIBILITY – PROGRESS TOWARD DEGREE – FULFILLMENT OF CREDIT-HOUR REQUIREMENTS – SIX CREDIT HOURS This latest legislation shall require the University to being certifying completion of the 9-hour requirement for transfer students, continuing students and students first entering a collegiate institution on or after fall 2016. Every student-athlete must successfully complete at least nine-semester hours in the previous regular academic TERM of full-time enrollment to be eligible to participate in the next regular academic TERM. (We are on semester currently at Edinboro University.) Example 1: Student-athlete is enrolled full-time and earns nine hours in the fall term. This student-athlete would satisfy the requirement for competition in the spring semester. Example 2: Student-athlete is enrolled full-time and earns four hours in the fall semester. This student-athlete would NOT be eligible for the following term. Example 3: Student-athlete is enrolled full-time and earns five hours in the spring term. This student-athlete would NOT be eligible for competition in the fall term. NOTE: Winter session and summer school hours may NOT be used to satisfy the96-hour

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requirement. Although we can continue to use winter session and summer session classes toward the 24-hour regulations, they cannot be used in this case because the NCAA is using the language of an “academic term” – as we are on semesters (fall and spring). Shall be enrolled in a minimum full-time program of studies leading to a Baccalaureate or equivalent degree as defined by the regulations of the certifying institution.” Edinboro University declares a full-time program of studies to be 12 semester hours of undergraduate credit or 9 hours of graduate credit. NCAA Bylaw 14.1.7.1 (Full-Time Enrollment - Requirement Program 12-hour Requirement) “At the time of competition, the student-athlete shall be enrolled in not less than 12 semester or quarter hours, regardless of the institution’s definition of a minimum full-time program of studies.” Edinboro University declares a full-time program of studies to be 12 semester hours of undergraduate credit or nine hours of graduate credit. NCAA Bylaw 14.1.7.1 Requirements for Practice or Competition To be eligible for practice or competition, a student-athlete shall be enrolled in at least a minimum full-time program of studies leading to a baccalaureate or equivalent degree as defined by the institution, which for purposes of this bylaw and its subsection shall not be less than 12-semester or –quarter hours, regardless of the institution’s definition of a minimum full-time program of studies. NCAA Bylaw 14.1.7.1.1 Drop/Add Course A student-athlete no longer shall be considered enrolled in a minimum full-time program of studies (after dropping a course that places the student below full-time status) when the dropped course becomes official in accordance with procedures determined by the institution for all students. A student-athlete who is adding a course to reach full-time status shall become eligible for practice and competition once the course has been approved by the appropriate department head (or designated representative) and submitted to the registrar. NCAA Bylaw 14.4.3 Eligibility for Competition 14.4.3.4 Fulfillment of Credit-Hour Requirements Eligibility for competition for a midyear transfer student-athletes, or for a student-athlete after the student-athlete’s first academic year in residence, or after the student-athlete has used one season of eligibility in any sport at the certifying institution shall be determined by the student-athlete’s academic record in existence at the beginning of the fall term or at the beginning of any other regular term of that academic year, based on: (Revised: 1/10/92)

a. Satisfactory completion before each fall term of a cumulative total of academic semester or quarter hours equivalent to an average of at least 12 semester or quarter hours during each of the previous academic terms in academic years in which the student-athlete has been enrolled in a term or terms; or

b. Satisfactory completion of 24 semester or 36 quarter hours of academic credit since the beginning of the previous fall term or since the beginning of the certifying institution’s preceding regular two semesters or three quarters.

A student-athlete’s eligibility under either satisfactory progress option (per 14.5.4) shall be determined on the basis of the student’s academic record in existence at the beginning of the fall term of

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the regular academic year. If the student-athlete is ineligible at the beginning of the fall term, eligibility may be reinstated at the beginning of any other regular term of that academic year, based upon:

A. A cumulative total of semester of quarter hours of academic credit that is equivalent to the completion of an average of at least 12 semester or quarter hours during each of the previous academic terms in academic years in which the student-athlete has been enrolled in a term or terms, OR

B. Satisfactory completion of 24 semester or 36 quarter hours of academic credit during the certifying institutions preceding regular two semesters or three quarters.

NCAA Bylaw 14.4.3.5 Fulfillment of Minimum Grade-Point Average Requirements To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete must achieve a minimum cumulative grade-point average of 2.000 prior to the beginning of each fall term. The eligibility of a student-athlete who does not satisfy the grade-point average requirement prior to the fall term may be recertified prior to the next regular academic term.

DECLARING A MAJOR

According to NCAA Bylaw 14.4.3.6 “A student-athlete shall designate a program of studies leading toward a specific baccalaureate degree at the certifying institution by the beginning of the third year of enrollment (5th semester or 7th quarter).” In addition to the continuing student, this subparagraph shall be applicable to the eligibility of a transfer student from a four-year or two-year collegiate institution who is entering his or her third year of collegiate enrollment even if the student has completed an academic year in residence or utilized a season of eligibility in a sport at the certifying institution. NCAA Bylaw 14.5 Transfer Regulations 14.5.1 Residence Requirement - General Principle 14.5.2 Conditions Affecting Transfer Status 14.5.3 Conditions Not Constituting Transfer Status 14.5.4 Two-Year College Transfers 14.5.4.5.3.2 Calculation of Grade Point Average for Transferable Credits 14.5.4.6 Exceptions or Waivers for Transfer from Two Year Colleges 14.5.4.6.2 Non-Recruited Student Exceptions 14.5.5 Four-Year College Transfers 14.5.5.3.9` One-time Transfer Exception NCAA Bylaw 13.1 Contacts and Evaluations Recruiting calendars are available on the NCAA web site at www.ncaa.org 13.1.7 Contact Restrictions at Specified Sites 13.4 Recruiting Materials 13.5 Transportation of Prospective Recruits

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13.6 Official (paid) visit 13.7 Unofficial (nonpaid) visit 13.9 Letter of Intent Programs, Financial Aid Agreements 13.11 Tryouts 13.12 Sports Camps and Clinics NCAA Bylaw 17 Playing and Practice Seasons 17.01 General Principles 17.02 Definitions and Applications 17.02.1 Countable Athletically Related Activities 17.02.8 Intercollegiate Sport 17.1 General Playing-Season Regulations 17.1.1.1 Playing Season-Athletically Related Activities 17.1.6.1 Daily and Weekly Hour Limitations-Playing Season 17.1.6.2 Daily and Weekly Hour Limitations-Outside Playing Season 17.1.6.4 Computation and Recording of Hour Limitations 17.1.6.5 Required Day Off-Playing Season 17.1.6.5.1 Travel Day 17.1.6.5.2 Canceled Competition 17.1.6.8 Additional Restrictions Figure 17-1 Maximum Number of Contests and Dates of Competition for Each Sport Figure 17-2 Divisions I and II Playing and Practice Seasons 17.3 Basketball 17.6 Cross-Country 17.10 Football 17.14 Lacrosse 17.19 Soccer 17.20 Softball 17.21 Swimming 17.22 Tennis 17.23 Track and Field Indoor/Outdoor 17.25 Volleyball 17.27 Wrestling (Division I Manual) Renewal of Athletic Grant 15.5.5 *According to NCAA Bylaw 15.5.5.1: INSTITUTIONAL OBLIGATION The renewal of institutional financial aid shall be made on or before July 1 prior to the academic year on which it is to be effective. The institution shall promptly notify in writing each student-athlete who received an award the previous academic year and who has eligibility remaining (under Bylaw 14.2) whether the grant has been renewed or not renewed for the ensuing academic year. Notification of athletics aid renewals and nonrenewals must come from the institution’s regular financial aid authority and not from the institution’s athletic department. 15.5.2.4 Hearing Opportunity Required The institution’s regular financial aid authority shall notify the student-athlete in writing, within 14 consecutive calendar days from the date the student-athlete has been notified of the decision to reduce or cancel athletics aid during the period of the award or the reduction or nonrenewal of athletics aid for the

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following academic year, of the opportunity for a hearing when athletics aid is reduced or canceled during the period of the award, or not renewed. The hearing shall be conducted by an institutional entity or committee outside of the athletics department (e.g. financial aid review committee, the office of student affairs, office of the dean of students or a committee composed of the faculty athletics representative, student-athletes and nonathletics faculty/staff members). The notification of the hearing opportunity shall include a deadline by which a student-athlete must request the hearing. The institution shall conduct the hearing within 30 consecutive calendar days of receiving a student-athlete’s request for the hearing. Red Shirt A red shirt is defined as a student-athlete who is withheld from competition (at urging of coach) for a season for reasons other than academic ineligibility or injury. The attached form must be completed by each head coach if they plan to red shirt an athlete. This should be done as soon as a decision is made, preferably before the end of their season. The student’s name, sport, year of red shirt, and season for red shirt must be completed for each student-athlete. Coaches must sign form and return to Associate Director of Athletics for documentation and record keeping. This information is then submitted to the PSAC Office. Hardship Waiver NCAA Bylaw 14.2.5 A student-athlete may be granted an additional year of competition by the conference for reasons of “hardship.” Hardship is defined as an incapacity resulting from an injury or illness that has occurred under all of the following conditions:

A. The incapacitating injury or illness occurs in one of the four seasons of intercollegiate competition at any two-year or four-year collegiate institution;

B. The injury or illness results in an incapacity to compete for the remainder of that playing season;

and

C. The injury or illness occurs when the student-athlete has not participated in more than two contests or dates of competition (whichever is applicable to that sport) or 20 percent (whichever number is greater) of the institution’s scheduled contests or dates of competition in his or her sport. Only scheduled competition (excluding scrimmages and exhibition contests) against outside participants during the playing season that concludes with the NCAA championship, or, if so designated, during the official NCAA championship playing season in that sport shall be countable under this limitation in calculating both the number of contest or dates of competition in which the student-athlete has participated and the number of scheduled contests or dates of competition during that season in the sport.

14.2 Seasons of Competition: Five-Year/10-Semester Rule

A student-athlete shall not engage in more than four seasons of intercollegiate competition in any one sport. 14.2.2 Ten-Semester Rule-DIVISION II. A student-athlete shall complete his or her seasons of participation during the first 10 semesters in which the student is enrolled in a collegiate institution in at least a minimum full-time program of studies, as determined by the regulations of that institution.

Five-Year Rule-DIVISION I. A student-athlete shall complete his or her seasons of participation within five calendar years from the beginning of the semester or quarter in which the student-athlete first registered for a minimum full-time program of studies in a collegiate institution, with time spent

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in the armed services, on official church missions or with recognized foreign aid services of the U.S. government being excepted. For foreign students, service in the armed forces or on an official church mission of the student’s home country is considered equivalent to such service in the United States.

14.2. Intercollegiate Competition A student-athlete is considered to have engaged in a season of intercollegiate competition when he or she competes in an athletic event involving any one of the conditions characterizing intercollegiate competition.

14.2.4.2.1.2 Organized Competition. Athletics competition shall be considered organized if any one of the following conditions exists:

a. competition is scheduled and publicized in advance; b. official score is kept; c. individual or team standings are maintained; d. official timer or game officials are used; e. admission is charged; f. teams are regularly formed or team rosters are predetermined; g. team uniforms are utilized; h. a team is privately or commercially sponsored; or i. the competition is either directly or indirectly sponsored, promoted or administered

by an individual, an organization or any other agency.

Transfers

Specific Responsibilities Athletic Compliance: Responsible for the following areas which include, but are not limited to:

Communicate with the coaching staff, the status of any transfer prospective student-athletes

and what is needed for their eligibility certification.

Secure and provide copies to the coaching staff of “permission to speak” on any four year.

Ensure the responsibilities of the coaching staff are being met.

Coaching Staff: Responsible for the following areas which include, but are not limited to:

Four-year Transfers: Notify the Associate Athletic Director/Compliance Coordinator if

contacted by a four-year transfer student-athlete so a release form can be sent for

“permission to speak” with the prospect. This completed form must be on file before any

contact can be made, whether it is a phone call, email, etc.

Two-Year Transfers: Notify the Athletic Compliance Office if you would like an information

form to be sent to the student-athlete’s institution before contacting the student-athlete.

Secure a current transcript from all institutions the transfer prospective student-athlete has

attended (including part-time and summer enrollment).

Visit Transfer Services in the Admissions Office for a preliminary evaluation of transferable

degree credit.

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Communicate with the transfer prospective student-athletes what is needed for eligibility

certification.

Make sure all official transcripts from all schools have been requested by the transfer

prospective student-athlete to be sent from the registar’s office of the previous institution(s) to

the registar’s office at Edinboro University.

Student-Athletes Who Want to Transfer From EUP If the Associate Athletic Director/Compliance Coordinator gives a “Permission to Contact” form, the Head Coach will be consulted before responding. EUP usually does not grant general releases. Transferring Within the PSAC EUP WILL NOT approve the use of the one-time transfer exception to the residency requirement for transfer to any of the member schools of the PSAC, unless there are extenuating circumstances. An appeal is available through the Director of Athletics. Transferring Outside the PSAC EUP reserves the right to deny permission to contact and/or deny a transfer release. Denied Permission to Contact and/or Transfer Release: If EUP denies permission to contact and/or transfer release in response to an institutions request, the student-athlete may submit a written request for permission to contact and/or transfer release to the Director of Athletics. The letter must contain:

Specific reason(s) for leaving EUP

Name of the institution(s) the student-athlete would like to transfer to

If the student-athlete’s written request is denied, he/she will be notified by the Director of Athletics (or designee) in writing within 14 consecutive calendar days from the receipt of the request of the right to an appeal hearing by a committee outside the athletic department. Appeal Process for Denied Permission to Contact and/or Transfer Release Student-athletes who have been denied permission to contact and/or a transfer release may request in writing a hearing opportunity to appeal the decision of the Athletic Department. The written request must be received by the Director of Athletics by the deadline outlined in the written notification of denial. The hearing will be conducted within 30 consecutive calendar days of receiving a student-athlete’s request for the hearing. The EUP Athletic Department will comply with the decision of the hearing committee. The decision of the committee is final.

SUMMER SCHOOL ATTENDANCE When student-athletes fail to acquire the mandatory 24 semester hours, summer school is available in order to remain academically eligible for their next sport season. Registration for summer school occurs in April of each academic year. If a student-athlete has an overall QPA above a 2.0, it is permissible to take summer course work at other institutions for transfer credit to their programs of students at Edinboro. Before enrolling in such

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courses, written permission must be obtained from your Academic Advisor, Department Chairperson, and the Dean responsible for the program in which the student is majoring. Forms can be obtained at the Office of Records and Registration in Hamilton Hall.

ATHLETIC EXCUSES

1. Two weeks before a scheduled event, athletes, managers, scorers, statisticians, and other team personnel are responsible for informing their professors that they will be absent from class to participate in an intercollegiate athletic event.

2. All material (lecture notes, exams, quizzes, etc…) missed during the absenteeism is a direct responsibility of the student-athletes.

3. Athletic excuses are the responsibility of each sport coach. DO NOT submit to the athletic secretary for completion.

PROCEDURES FOR COACHES - ATHLETIC EXCUSES

1. Coaches will provide athletic excuses to team personnel at least 10 class days in advance of contest. This permits ample time for processing.

2. The athlete’s name, sport, professor, course, and class time must be listed. In addition, each coach must list the day and date of contest, their opponent, site and departure time from campus.

3. Coaches must then sign and date form before distribution to team personnel.

4. Coaches may wish to have professors sign this form and return to them for verification.

5. Once again, please make sure all team personnel submit these athletic excuses well in advance to avoid any class conflicts that may occur.

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REQUEST FOR WAIVER APPLICATION FROM THE NCAA

The head coach, or an assistant coach, will NOT discuss the initial eligible waiver or the hardship waiver option with the student-athlete or parent/guardian until first discussing the case/situation with Edinboro University Director of Athletics, Associate Director of Athletics/Compliance Coordinator, or the Faculty Athletic Representative. If the student-athlete, parent, or high school representative initiates the topic of a waiver, the coach should inform all parties that the option to initially consider the waiver is weighed by a University committee (see below) and not the decision of the coach or the NCAA/Initial Eligibility Center. All inquiries at that point should be referred to the Associate Director of Athletics. When requesting a waiver consideration/option by the University committee for a potential student-athlete, a coach should:

Determine if it is in the best interest of the student-athlete to receive a waiver and practice/compete. NCAA rules are in place to protect the student-athlete and help them progress toward a degree.

Determine whether the student-athlete is a potential scholarship athlete.

Consider them as a roster athlete and its effect, if any, on roster size and management.

Determine whether the student-athlete will be a practice player only, in their initial season of eligibility (if granted the waiver), or will they be a potential starter or impact player.

Determine whether there are extenuating/special circumstances in the case of the student-athlete that would warrant an option waiver.

Head Coach Signature: Date:

(All of the above information has been reviewed and understood.)

University Committee

Director of Athletics Signature: Date: Associate Director of Athletics’s Signature: Date: Faculty Athletic Representative Signature: Date: Approved Denied

All information concerning this case/consideration will be attached to this document.

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TRYOUTS FOR PROSPECTIVE STUDENT ATHLETE (CHECKLIST) DIVISION II ONLY

1. Provide Associate Director of Athletics with a tryout form for each student who would like to tryout

along with SAT scores. (Students do NOT need to be admitted, however, SAT score are required per NCAA rules.)

2. Forms and supporting documentation must be received by the Associate Director of Athletics one week prior to tryouts

TRYOUTS: Edinboro University may conduct a tryout of a prospective student-athlete only on Edinboro University’s campus or at a site which it normally conducts practice or competition and only under the following conditions:

No more than one tryout per potential student-athlete (PSA) at Edinboro University per sport.

Tryout may be conducted only for high school seniors who are enrolled in a term other than the term in which prospective student-athlete’s high school traditional season in the sport occurs or who have completed high school eligibility in the sport.

- For a two-year college student, after the conclusion of the sports season anytime, provided the student has exhausted his or her two-year college eligibility in that sport.

- For a four-year college student, after the conclusion of the sports season, provided written permission to contact the student-athlete is granted.

Prior to participation in a tryout, a PSA is required to undergo a medical examination or evaluation administered or supervised by a physician. Examination must be administered within six months prior to participation in the tryout. Examination may be conducted by team or other designated physician.

The tryout may include tests to evaluate the PSA’s strength, speed, agility and sport skills. - Except in the sports of football and lacrosse, the tryout may include competition. - In football, the PSA shall not wear helmets or pads.

Competition against Edinboro team is permissible if the competition occurs during the academic year and is a countable athletically related activity.

Must show proof of insurance.

Consent form signed by PSA or enrolled student-athlete.

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FINANCIAL AID

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STUDENT EMPLOYMENT

The University offers part-time employment to degree-seeking students enrolled half-time or greater, as

well as Graduate Assistantships, as available. Students seeking employment must be in good academic

standing with at least a 2.0 cumulative GPA. Student employment opportunities are limited to students

seeking their first undergraduate degree. This includes employment opportunities during summer.

Student employment opportunities are offered through three programs: Federal Work Study, Institutional

Work Study and Graduate Assistantships. To receive student employment, all U.S. citizens and eligible

non-citizens are required to complete the FAFSA. However, students who receive student employment

awards are not guaranteed a job. To receive a job opportunity, students are required to actively engage in

acquiring employment.

To view all jobs available on campus, students must log into the myEdinboro portal and click the “Jobs” tab

on the navigation bar at the top. Please check this often, as jobs are posted when they become available.

Depending on the position, students may work up to 15 hours per week at no less than minimum wage.

Students are limited to no more than two jobs are campus and cannot work more than 15 hours a week

between all jobs. Students are also limited to 7.5 hours in one day.

The Federal Work Study (FWS) program is a need-based employment opportunity and may be given

priority hiring. Students generally work 15 hours per week at minimum wage. In most cases, the

Institutional Work Study program is based on need. Students generally work 15 hours per week at

minimum wage.

Graduate Assistantships (GA) are awarded by the School of Graduate Studies and Research. The number

of hours is dependent on the appointment. The hourly rate is above minimum wage. In addition to the

stipend, GA’s receive a waiver of tuition proportioned to their appointment. Graduate Assistants may work

during periods of non-enrollment (Winter and Summer break as long as they are still degree seeking

students) in the same area as their assistantship depending on department budgets.

Students who decline student employment with the Financial Aid Office are not able to gain employment

until the next academic year. All awards are final.

Students who are receiving a dependent tuition waiver are allowed to work on campus, but cannot work in

the same division as their family member, regardless of supervisory role.

If you have any additional questions or concerns, please feel free to contact the Payroll Office or the

Financial Aid Office.

1. Student employment is awarded to all undergraduate students who are in good academic standing with a minimum cumulative GPA of 2.0.

2. The awarding of federal work study would stop after we have reached 200% of the allocation. The process continues with the awarding of institutional work based on the same criteria.

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3. All students must file a FAFSA and apply for employment each year. Departments who wish to continue employing one or more of their current student employees must strongly encourage these students to file a Free Application for Federal Student Aid (FAFSA) by December 15th to ensure their records are counted in annual institutional federal aid reports and for priority consideration for employment opportunities. Students must also apply for employment, or update previous applications to indicate their acceptance of work-study awards. Students may also submit a letter to the Financial Aid office requesting student employment. Students who decline their work study award forfeit the opportunity to work on campus for the academic year.

4. All departments must post their vacancies on the student employment portal for a minimum of three business days and select students from the approved list of eligible students.

5. Departments may interview eligible students for summer, fall and/or spring employment; however, the departments must immediately refer students hired through this process to the Payroll Office in Reeder Hall (room 213) for Employment Eligibility Verification and payroll system activation. No Student may begin working until authorization is documented by the FAO and verified for employment by the Payroll Office.

6. Student work hours may not exceed 15 hours per week during periods of enrollment. This includes the week of spring break.

7. Student work hours may not exceed 37.5 hours per week during break/summer periods unless student is taking classes. They are limited to 20 hours per week during enrollment.

8. Nepotism – Department supervisors should not hire family members.

Student Hiring Procedures

1. Departments who wish to hire student employees must post all student jobs (including positions

held for continuing students) to the PeopleAdmin student employment website on myEdinboro.

Provided in this handbook is a Request to Hire Student-Worker(s) form. You must complete the

form. Give the completed form to Peggy McMillan and she will post the job(s).

2. Departments will select student applicants for interview using PeopleAdmin system tools; the online

selection criteria can be tailored to meet the requirements of each position. It is your responsibility

to review the applicants, contact and interview the individuals.

3. Offers of employment will be contingent on student award amounts and department budget

allocation. You will need to supply Peggy McMillan with the individual’s name, banner ID#, and

number of hours per week they will be working.

4. Students who are currently employed by university departments must reapply each year.

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5. Student eligibility is determined through the FAFSA and financial aid employment award. Please

note that students may file a FAFSA after January 1st each year. Estimated income data may be

used on their FAFSA and finalized later after Federal taxes are filed.

6. Student employment awards are normally made by March 15th, at which time students can begin to

access Student Employment (i.e, term 2017-2018) to peruse the available campus job postings.

7. Students who want to be employed during the summer before July 1, 2018 must also have the

2017-2018 FAFSA on file.

8. New student employees (not working during FY18) must complete the required documents for

Payroll Office before students may be hired.

Payroll The purpose of this procedure is to accurately record, submit and track all student work-study hours performed. The procedure is as follows:

1. All student workers must report to the Payroll Office before their work commences. Please instruct your new student workers to bring with them:

(a) A valid document that establishes their identity.

Examples: driver’s license, school identification card with photograph, passport. (b) If the student has not provided a social security card, the Payroll Office will need to see the

original card. (c) LST (local service tax) – “if continuing to work for previous employer”. If they have stopped

working for a previous employer, they can be exempt here. (d) A voided check (for a checking account) or a deposit slip (for a savings account) for their

active bank account for direct deposit.

2. All student worker supervisors are to approve their student worker’s e-time no later than noon on the Monday following the end of the pay period.

Termination or Resignation of Student Employees Students desiring to resign their work position under the Student Employment Program should do so by informing the Financial Aid Office as well as their work supervisor of their intent to quit their job. Such procedure represents the official manner in which to terminate employment. By following this procedure, the student will continue to be eligible for future employment under the Student Employment Program. If the student fails to report to work for an extended period of time without notifying the supervisor, the supervisor should inform the Director of Financial Aid of this situation, and may terminate the student in writing with the cause documented. It is the policy of the Financial Aid Office to provide a “Second Chance” job placement were practicable. Satisfying students fiscal needs in other program areas may also result.

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Departmental Problems Arising From Student Employees Occasionally a supervisor will notice that a certain student worker is incompatible with either the job or the people with whom the student is working. In such a case, the supervisor should personally notify the Director of Financial Aid. The appropriate action, such as reassignment or termination of employment will be taken.

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REQUEST TO HIRE STUDENT-WORKER(S)

Requestor Name: Requestor Sport:

Position Title

Contact Name

Contact Phone #

Contact E-mail

Site Supervisor

Department Name

Cost Center Code

# of Positions

Number of hours per week

Days of the week

Between hours of

Full-time or part-time

Employment start date

Employment end date

Description of ongoing/new duties

Minimum qualifications

GPA Requirements

Major Requirements

Minimum earned (EUP) credit hours

Preferred qualifications

Other Details

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Driver’s license required

3-year clean driving record required

Criminal background clearance required

Does this job require confidentiality?

Applications accepted from date

Applications accepted to date

Keep open until filled

To hire a student-worker(s), this form must be completed and given to Peggy McMillan. Once the job is posted, it is your responsibility to contact, interview, and hire the student-worker.

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AWARDING OF ATHLETICS GRANT-IN-AID Edinboro University of Pennsylvania grants no state appropriations for athletic scholarships. The Athletic Department Scholarship Account, housed under the umbrella of Edinboro University, is the main source of funding for student-athletes in terms of athletic grant-in-aid. Athletic endowments are also available for distribution and are determined by an established University scholarship committee. The Alumni Association and the University Foundation also assist the athletic department in the area of securing athletic scholarship money. All athletic scholarship dollars are channeled through the Financial Aid Office with the Financial Aid Office responsible for the disbursement of funds. In addition, the University’s Student Government Association funds the department for some operational costs but no athletic scholarship allotment. All awards are strictly monitored by the Financial Aid Office and the Director of Athletics and fall under NCAA Bylaw 15.02.1- Administered By. The amount of the award is determined by each individual sport coach and is guaranteed for one-year. The following are procedures for awarding athletic awards as written.

PROCEDURES FOR ATHLETIC SCHOLARSHIP CONTRACTS (subject to revision) Before any athletic monies can be paid to a student-athlete, an Athletic Scholarship Award Form (contract) must be completed. The athletic scholarship award forms are available in the Athletic Department Dropbox (Student-Athlete folder – scholarship form-coach fill in portion). Entering Freshman/Transfer Student:

1. A contract is prepared by the coach, providing the name, EU banner ID# and demographic information of the student, the value and type of award by term and athlete/name of endowment. The form must be typed. Email the form to the Athletic Director’s secretary. The secretary will process the form and print out for signature by the Director of Athletics and coach.

2. The contract is then presented to the Associate Vice President for Student Financial Support and Services (or designee) for signature. The Financial Aid Office will return the form to the Athletic Department.

3. Once the scholarship form is signed by the Director of Athletics, coach and Financial Aid Office designee, the signed contract is forwarded to the student for signature by the student and parent (if under 18 years of age).

4. After the student and/or parent signs the scholarship form, it must be returned to the Associate Athletic Director (can be forwarded electronically).

5. The Associate Athletic Director will forward the signed contract to the Financial Aid Office to be credited to the student account.

Returning Upperclass Student:

1. A contract is prepared by the coach, providing the name, EU banner ID# number and demographic information of the student, the value and type of award by term, athlete/name of endowment, and signed by the coach and the Director of Athletics. All lines must be complete.

2. The contract is then presented to the Associate Vice President for Student Financial Support and Services (or designee) for signature. The Financial Aid Office will return the form to the Athletic Department.

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3. Once the scholarship form is signed by the Director of Athletics, coach and Financial Aid Office designee, the signed contract is forwarded to the student for signature by the student and parent (if under 18 years of age).

4. After the student and/or parent signs the scholarship form, it must be returned to the Associate Athletic Director (can be forwarded electronically).

5. The Associate Athletic Director will forward the signed contract to the Financial Aid Office to be credited to the student account.

ATHLETIC SCHOLARSHIPS When a student-athlete accepts an athletic scholarship, in any dollar amount, they certify that:

They will enroll as a full-time student each semester and will meet the institutional and NCAA academic requirements.

They will participate as a member of the identified Edinboro University athletic team.

They will attend all practice sessions, meetings, and off-season programs, abide by all training rules and maintain conduct which is no way detrimental to Edinboro University, the Athletic Department, the teams, the coaches, and themselves.

They understand that the athletic award may be canceled during period of its award if they voluntarily render themselves ineligible for intercollegiate athletes, voluntarily discontinue participation in the sport, fraudulently misrepresent any information, engage in misconduct warranting disciplinary action by head coach or other college officials or suffer any injury in a non-athletic activity which renders them incapable of participation in the sport which they are receiving financial assistance.

They understand that all Edinboro University athletes are subject to the Edinboro University Drug

Screening, Testing, and Education Program, NCAA championship, and year-round drug testing policy. Failure to comply with these policies or testing positive for banned substances under the defined policies may terminate this award.

Failure to become eligible in accordance with NCAA academic eligibility rules is considered

voluntarily rendering yourself ineligible. They understand that Edinboro University and NCAA regulations require all athletic financial

assistance to be issued on a year to year basis and may be adjusted to state and federal regulations and guidelines.

The award may be subject to federal and state income tax. It is the student-athlete’s responsibility

to determine and declare all tax responsibilities. Injury If a student-athlete is injured in a practice or a game sanctioned by Edinboro University and is unable to continue, the athletic scholarship will remain in effect. The determination for continued participation will be made by the university physicians. The student-athlete would be expected to be involved and to assist in the program.

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REDUCTION OR CANCELLATION OF ATHLETIC AWARD

If an athlete voluntarily withdraws from a sport for personal reasons or graduates, cancellation of aid may occur immediately.

Financial aid may be reduced or cancelled in the term during which it is awarded if the athlete fails to meet the terms of the award as outlined in Section III Terms and conditions of the Award a-e or Section IV Injury in the Athletic Scholarship Form. Failure to meet the terms of the Athletic Scholarship Award form could result in immediate reduction or cancellation of aid.

If an athlete quits the team, stops coming to practice, becomes ineligible for academic or disciplinary reasons, their aid may be reduced or cancelled immediately. It is the athlete’s responsibility to communicate with the coach to insure they are meeting all requirements set forth by the Athletic Scholarship Award.

Aid cannot be increased, reduced, or cancelled during the period of award because of the student-athlete’s athletic performance and/or ability. In addition, if any athlete performs better than expected, his/her aid cannot be increased during the period of the award.

An athlete will receive written notification if their aid will be reduced or cancelled with justification of such action. The athlete is entitled to an appeal hearing if they wish.

Awarding of athletic scholarships including the reduction or cancellation of awards must meet NCAA Bylaw 15 and existing PSAC and University policy.

PROCEDURE FOR CANCELLATION OF THE ATHLETIC AWARD

If a coach cancels an athletic award for any reason, the following steps must be taken:

1. Justification for cancellation must be submitted to the Director of Athletics and Associate Director of Athletics/Compliance Coordinator before cancellation occurs.

2. Justification for cancellation must include student’s name, reason for cancellation and amount of

award being cancelled.

3. All written documentation must be completed before award will be cancelled.

4. The student-athlete must be informed in writing of reduction, a cancellation of, and a hearing must be offered. The Director of Athletics and Financial Aid Officer must be copied. Sample letter follows.

5. Cancellation of aid letter must be mailed to the university and home address.

6. The Associate Director of Athletics/Compliance Coordinator will then notify the Financial Aid Office

of the cancellation.

7. Student’s athletic grant will be marked “VOID”.

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FINANCIAL AID ADVISORY AND APPEALS COMMITTEE ATHLETIC DEPARTMENT FINANCIAL AID SUB COMMITTEE - COMMITTEE MAKE-UP

Financial Aid Director (chairperson).

Financial Aid employee assigned to the Athletic Department.

Academic Representative – FAR, or selected by chairperson if not available.

Admissions Representative.

Records & Registration Representative.

Director of Athletics, or designee - non-voting.

HEARING PROCESS

After the student-athlete requests an appeal hearing in writing, the appeals chairperson arranges meeting – supplies all appropriate information to all parties (committee members, coach of sport removing aid, student-athletes requesting appeal).

1. Meeting called to order – supplies appropriate information to all parties.

2. Coach states case for reducing aid – may call witnesses (committee may ask questions).

3. Student states case for appeal – may call witnesses (committee may ask questions).

4. Committee may ask questions of either party individually.

5. Student-athlete and coach are dismissed.

6. Committee deliberation and votes – simple majority.

7. Committee chair notifies student-athlete and coach in writing.

8. Director of Athletics or designee notifies student-athlete and coach verbally.

PROCEDURE FOR STUDENT-ATHLETES RECEIVING FREE ACADEMIC BOOKS

1. One week prior to the beginning of each semester, the head coach must submit a list of student-athletes names who are to receive free academic books, according to their athletic grant contract, to the Compliance Officer.

2. The Associate Athletic Director/Compliance Coordinator or Athletic Business Director will then

forward these names on to the Campus Bookstore for academic book charges.

3. The Campus Bookstore will then remit an invoice to the Athletic Business Director office for payment. The Business Office Director will then forward the invoices on to the head coaches to review the individual book charges of each of his/her athletes against their class schedule to ensure no other charges were made. Once the head coach has approved the book charges, the Athletic Business Director will submit an expenditure request for payment.

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4. No other charges such as paper or office supplies will be allowed.

5. In the event that an unauthorized charge was made, the student-athlete must make restitution to the

book store immediately as the Athletic Business Office will not make any such payments for unauthorized charges.

6. In the event that a student-athlete would sell his/her books at the end of the semester book

exchange, the money must be turned back into the Athletic Business Office. All academics books that are not sold, particularly those pertaining to the athletes’ major course of study, may be kept by the student-athletes.

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SAMPLE

ATHLETE FINANCIAL AID TERMINATION LETTER

DATE Student-Athlete’s Name Student-Athletes Address Dear Student-Athlete, Please accept this letter as notification that your Athletic Scholarship Award from Edinboro University of Pennsylvania for participation on the (team) team has been canceled for the (semester/date of termination) school year. This action is due to your voluntarily quitting the program or by not adhering to any rule set forth in the signed athletic scholarship contract (include reason for termination). If you wish to questions this process, NCAA Bylaw 15.3.5.1.1, Hearing Opportunity Required, permits you to appeal this ruling before an established board at Edinboro University. If you have any questions, please feel free to contact me or the Director of Athletics for further information. Sincerely, Coach’s Name C: Director of Athletics Associate Director of Athletics Financial Aid Officer

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PROCEDURE TO HOLD A STUDENT ACCOUNT

If the situation cannot be rectified and a coach requests a hold (example; unable to schedule, or receive

a copy of academic transcript, etc.) be put on the student’s account, the following procedure must occur:

1. Coach contacts the Director of Athletics or the Associate Director of Athletics to inform them of the situation that has created the problem (not returning equipment or owing money to Edinboro University, etc.)

2. The Athletic Administration will then contact the Office of Records and Registration, and in particular the Registrar directly, to request a hold on the student’s account.

3. Verbal justification to the Registrar is all that is necessary at this time 4. Registrar confirms or denies the request 5. If the request is granted, the lifting of the block will only occur when the athletic administrator

verbally requests it be taken off

STUDENT-ATHLETE VOLUNTARILY QUIT FORM

With my signature below, I declare that I have voluntarily quit

participation on the ________________________ team at Edinboro University of

Pennsylvania and surrender any privileges as a student-athlete including my

financial aid package if applicable.

Date ________________________

Student-Athlete signature ________________________

Coach signature ________________________

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ATHLETIC E D I N B O R O U N I V E R S I T Y SCHOLARSHIP OF PENNSYLVANIA No. AWARD FORM MUST BE SIGNED AND RETURNED BY

NAME DATE

HOME ADDRESS BANNER ID # OR SS#

LOCAL ADDRESS SPORT

LOCAL TELEPHONE HOME TELEPHONE ACADEMIC YEAR

I. The total financial award for this period is:

TYPE OF SCHOLARSHIP: FALL SPRING TOTAL

$ $ $

$ $ $

II. This award is finalized contingent upon the student-athlete’s final formal acceptance for admission to Edinboro University and qualifies for participation per NCAA Bylaw 14 Eligibility and Bylaw 12 Amateurism.

III. Terms and Conditions of the Award: I accept the contract and certify that:

a. I will enroll as a full-time student each semester and shall meet the institutional and NCAA academic requirements. b. I will participate as a member of the identified Edinboro University athletic team. c. I will attend all practice sessions, meeting and off-season programs, required study programs, abide by all training rules and maintain

conduct which is no way detrimental to Edinboro University, the athletic department, the team, the coaches and myself. d. I understand that the above athletic award may be cancelled during the period of its award if I voluntarily render myself ineligible for

intercollegiate athletics, voluntarily discontinue participation in the sport, fraudulently misrepresent any information, engage in misconduct warranting disciplinary action by the head coach or other college official or suffer any injury which renders me incapable of participation in the sport from which I am receiving financial assistance.

e. I understand that all Edinboro University athletes are subject to the Edinboro University drug/alcohol testing, NCAA Championship, and year-round drug testing policy. Failure to comply with these policies or testing positive for banned substances under the defined policies may terminate this award.

IV. INJURY

If the student-athlete is injured in an official practice or a game sanctioned by Edinboro University and is unable to continue, the Athletic Scholarship will remain in effect. The determination for continued participation will be made by the University physicians. The student-athlete would be expected to continue to be involved and to assist in the program.

V. I understand Edinboro University and NCAA regulations require all athletic financial assistance to be issued on a year to year basis and may be adjusted to state and federal regulations and guidelines.

VI. This award may be subject to federal and state income tax. It is the student-athlete’s responsibility to determine and declare all tax

responsibilities.

ACCEPTANCE Signed

Accepted Director, Financial Aid Office

Student

Signed Accepted Director of Athletics Parent Return complete form to:

Accepted Todd V. Jay, Associate Director of Athletics Coach Edinboro University of Pennsylvania 455 Scotland Road Date Edinboro, PA 16444

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Awarding Institutional Financial Aid to Student-Athletes

Specific Responsibilities Director of Financial Aid: Responsible for the following areas which include, but are not limited to:

Award all institutional financial aid to student-athletes.

Determine institutional cost of attendance.

Review athletics aid recommendations from the athletic department.

Assemble, offer and award financial aid packages to prospective and enrolled student-athletes.

Promptly process requests for hearings from student-athletes whose athletic aid was not renewed or was cancelled or reduced during the period of the award. (Bylaw 15.3.2.4)

Ensure established procedures are followed by coaching staff. Designated Financial Aid Employee: Responsible for the following areas which include, but are not limited to:

Provide written statements of the amount, duration, conditions, and terms of the athletic aid awards to student-athletes. (Bylaw 15.3.2.3)

Send student-athletes written notification of renewal and non-renewal of institutional financial aid. (Bylaw 15.3.5.1)

Certify that financial aid was granted without regard in any degree to athletics ability where applicable in certifying noncounters. (Bylaw 15.5.1.8)

Verify and document all noncountable aid.

Enter NCAA financial aid data into CA for each student-athlete.

Monitor team financial aid limits according to NCAA and PSAC rules.

Monitor individual financial aid limits; include making determinations of whether all aid is countable toward the full grant-in-aid and cost of attendance limit.

Determine criteria for outside awards and permissibility of such sources of aid under NCAA rules.

Determine student-athlete’s eligibility to receive financial aid according to NCAA and PSAC rules. Athletic Compliance: Responsible for the following areas which include, but are not limited to:

Provide Financial Aid Office training and resources regarding NCAA legislation on financial aid.

Provide Financial Aid Office interpretive support for NCAA legislation regarding financial aid.

Provide Financial Aid Office with up to date rosters on all teams.

Provide Financial Aid Office with all necessary athletic aid information, including the EUP Athletic Aid Agreement for each student-athlete.

Provide Head Coaches with financial aid information on their student-athletes from Banner (read only access).

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Head Coaches Responsible for providing the Compliance and Student-Athlete Services office with all necessary information on prospective and current student-athletes who have been offered athletic aid. ONLY the Director of Athletics and Associate Athletic Director/Compliance Coordinator will have direct contact with the Financial Aid Office regarding issues dealing with athletic aid. Coaches may NOT request changes without the approval of the Associate Athletic Director/Compliance Coordinator or the Director of Athletics. Coaches may only contact a Financial Aid Counselor in regards to other aid a student-athlete or prospective student-athlete may qualify for. Squad List Process: The following is the process used by the Financial Aid office for awarding financial aid:

The Associate Athletic Director/Compliance Coordinator will submit all Aid Agreements to the

Director of Financial Aid for signature.

The designated financial aid employee will copy completed athletic aid agreements for student-

athletes’ financial aid file and return originals to the Compliance and Student-Athlete Services office

for the student-athlete’s athletic file.

The designated financial aid employee will enter athletic aid in Banner for each student-athlete’s

financial aid package.

Associate Athletic Director/Compliance Coordinator will enter all student-athletes, regardless of

eligibility status, including transfer student-athletes, redshirts and medical hardships in CA on a

continual basis, and will notify the designated financial aid employee of any additions or updates.

The designated financial aid employee will enter in CA all financial aid awarded for the Fall and

Spring semester to each student-athlete. All entries must be completed by November 15 of each

year. All entries, updates and/or changes to be completed by May 15 of each year for submission to

the PSAC by June 15 of each year.

The Associate Athletic Director/Compliance Coordinator will print the mid-year squad lists and

acquire all necessary signatures; originals will be filed in Compliance and Student-Athlete Services

office, copies in Financial Aid office, copies in Director of Athletic’s office, copies in each team’s

athletic file and copies to each head coach.

The Associate Athletic Director/Compliance Coordinator will print the final squad lists and acquire all

necessary signatures; originals will be filed in Compliance and in Financial Aid office.

Guidelines for Awarding Women’s Athletics International Tuition Waivers

1. The coach would recruit the international prospective student athlete (IPSA).

2. The IPSA must apply through the regular international student admissions process (Admissions Office, International Student Office, and the NCAA Initial Eligibility Center initialeligibilitycenter.org).

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3. After the IPSA has been accepted, the Head Coach, with approval from the Director of Athletics, will officially offer the financial aid package to the accepted IPSA. The international tuition waiver can be combined with other university and athletic financial aid. All athletic related aid, including the international tuition waiver, must be issued on an NCAA approved scholarship form and abide by all NCAA rules. The Financial Aid Office must sign the scholarship form per NCAA rule before it is issued to the IPSA.

4. All appropriate forms and MasterCards must be secured. The International Office, Admissions Office, and Head Coach will assist in this process.

5. After all paperwork, forms, and scholarship agreement are complete, the Financial Aid Office, Athletic Department, Accounting/Bursar Office and International Office will make sure the IPSA account is credited for the scholarship amount. This process would be similar to the method that athletic scholarships are awarded.

The international tuition waiver will be offered using the following guidelines (each women’s sport will receive one international tuition waiver {9 total}):

1. Female student-athletes preferably with 3 or 4 years of eligibility in her sport.

2. High quality student.

3. High degree of athletic ability.

4. The waiver would be considered athletic aid by the university, coach and athlete. Athletic participation on the team the student signed the waiver for is a requirement.

5. All NCAA, University, and Athletic Department policies must be followed in the awarding of the waiver.

6. The women’s athletic international tuition waiver may not be split/divided; it must be awarded to one

student. If the student leaves or quits the team, the waiver may be reissued based on above

established guidelines.

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SCHEDULING

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Athletic Department Procedures in Case of Class Delay and Cancellation

The university has procedures and policies for delays and cancellations due to extreme weather conditions. Attempts are made to make determinations about any adjustments to the university’s schedule of operations as early in the morning as possible. Changing weather conditions sometimes challenge the ability to make timely decision; but the goal is always to make closing or delay decisions by 5:30 a.m. in order to get the message to the media, on the university web page, and on the university hotline no later than 6:00 a.m. Changes to the university’s operating schedule will be posted on the university telephone hotline (814-732-BORO) as well as the web page (www.edinboro.edu). In the event that the university does alter the schedule of operations, the Athletic Department will make the following adjustments. 1. Classes are Cancelled

a. University response – university teaching faculty and students should not report to class. Student employees, including graduate assistants, should not report to work. All other employees shall report to work according to their regular schedules or as indicated by their supervisors.

b. Athletic Department response – student employees, including graduate assistants, should not report to work. All other employees shall report to work according to their regular schedules. Office hours, team practices and athletic events will continue as scheduled unless altered by the Director of Athletics.

2. Classes are Delayed

a. University response – university teaching faculty and students should not report to classes scheduled before (TBA). Student employees, including graduate assistants, should not report to work until after (TBA). All other employees shall report to work according to their regular schedules.

b. Athletic Department response – student employees, including graduate assistants, should not report to work until after (TBA). All other employees shall report to work according to their regular schedules. Office hours, team practices and athletic events will continue as scheduled unless altered by the Director of Athletics.

3. University Operations are Cancelled

a. University response – only individuals identified as “Essential Personnel” should report to campus according to their regular schedules (unless directed otherwise by their supervisors). Other staff may be directed to report to their work site to address matters of safety, maintenance or other issues as determined necessary by management.

b. Athletic Department response – all office hours, team practices and athletic events will be cancelled and only those employees deemed as “essential personnel” should report to work.

4. University Operations are Cancelled after the School/Work Day has Started

a. University response – only individuals identified as “essential personnel” should continue at their work site through the end of the regular workday (unless directed otherwise by their supervisors). Other staff may be directed to remain at the work site to address matters of safety, maintenance or other issues as determined necessary by management.

b. Athletic Department response – All office hours, team practices and athletic events will be cancelled from the time the university cancels operations and only those employees deemed as “essential personnel” should remain at the work site.

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5. Opening of University is Delayed a. University response – only individuals identified as “essential personnel” should report to campus

according to their regular schedules or as indicated otherwise by their supervisors. Other staff may be directed to report to campus to address matters of safety, maintenance or other issues as determined necessary by management.

b. Athletic Department response – only individuals identified as “essential personnel” should report to campus according to their regular schedules. Office hours, team practices and events scheduled prior to the start of university operations will be cancelled. All office hours, team practices and events scheduled for after the initiation of university operations will proceed as scheduled. Alterations of scheduled practices and event times must be approved by the Athletic Department administration.

SCHEDULING CONTRACTS

1. All coaches are responsible for their own sport scheduling.

2. The Assistant Director of Athletics will coordinate game availability and work with the coaches concerning home contracts.

3. All schedules must first meet approval of the Director of Athletics before confirmed with opponent.

4. The Associate Director of Athletics and Assistant Director of Athletics will forward completed

schedules to the Director of Athletics for final approval.

5. The Director of Athletics’s Office will then type and process all home game contracts and process away contracts from opponents.

6. After contracts have been received, and there needs to be a change, the Director of Athletics must

first approve of the schedule change. The PSAC form must be completed and faxed to the PSAC office for approval.

7. Scheduling must follow institutional policies in accordance with the guidelines established by the

NCAA and PSAC. Any questions on scheduling must be directed to the Director of Athletics.

8. All contracts that have been signed will be honored, unless otherwise noted by the Director of Athletics.

9. All contracts are housed in the Director of Athletics’s Office.

SCHEDULING POLICY

As is current policy at Edinboro University, the athletic coaches are responsible for building their own sport schedules. Due to budget limitations/restrictions, the Director of Athletics must first approve all scheduled events, home and away. Coaches must also keep themselves informed about any updates to their respective Pennsylvania State Athletic Conference operating procedures including mandated schedules as dictated by the Presidents of the respective institutions and the Commissioner of the conference. In addition, the

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limits/requirements of the NCAA must also be taken into consideration when constructing a schedule. The coaches will be kept informed by the Director of Athletics or the Associate Director of Athletics as to any NCAA legislation that directly affects the scheduling opportunities/requirements of our athletic teams. Whenever possible, teams should not travel during Homecoming. Coaches should consider missed class time when scheduling contests.

SCHEDULING OF HOME EVENTS

In an effort to provide consistent start times for our home events, the following start times will be used for home events. Deviation from these times will need to be approved on an individual basis. All schedules should be submitted to Dave Higham for review, and ultimately forwarded to me for approval. Please avoid scheduling events on Sunday. Weekday Events (Monday – Friday) Soccer 4:00PM before daylight savings 2:30PM after daylight savings Men’s & Women’s Basketball Double-Header 5:30 & 7:30PM Basketball Single Game 7:00PM Wrestling 7:30PM Softball 2:00PM before daylight savings 2:30PM after daylight savings Volleyball 7:00PM Swimming 5-6:00PM Weekend Men’s & Women’s Basketball Double-Header 1:00 & 3:00PM Basketball Single Game 3:00PM Volleyball, Wrestling, Soccer* * Football Noon (Homecoming- 2:00PM) Softball 1:00PM Swimming 1:00PM**

* Time can be based on gym availability and other events in the Athletic Department ** Swimming meets can be schedule in accordance with pool availability and type of meet.

NON-TRADITIONAL COMPETITION AND SCRIMMAGES

All non-traditional competition and scrimmages must be approved in the scheduling process. The following guidelines should be followed:

1. No non-traditional competitions or scrimmages on Sunday.

2. No non-traditional competitions or scrimmages should start after 7:00pm.

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3. Non-traditional competitions or scrimmages will be treated as a practice unless the coach request a facility set up a week in advance with Dave Higham, Administrative Coordinator.

PRACTICE & COMPETITION CANCELLATION PROCEDURES

It is the Head Coach’s responsibility to notify (complete form) the individuals listed below concerning all practice and competition schedule changes/cancellations.

Assistant Director of Athletics – Dave Higham

Head Athletic Trainer – Gary Hanna

Sports Information – Bob Shreve

Associate Director of Athletics – Todd Jay

The form should be completed sent as soon as possible to provide adequate time to make proper notification to all parties necessary (media, bus company, other teams, etc.). Practice and/or competition may not be rescheduled without approval of the athletic administration.

CHANGE OF SCHEDULE PROCEDURES (PRACTICE & COMPETITION)

Form is available in Athletic Drop Box

1. The coach wanting to change their practice, tournament, and/or non-conference schedule must complete the form.

2. Home event/practice: Submit to Administrative Coordinator to review facility availability and approve change.

3. Away event: Submit to Associate Athletic Director for compliance and travel review. 4. Submit to Athletic Training to approve availability of coverage. 5. Home or Away Event: Submit to Sports Information to approve availability of coverage and website

updates. 6. Form should then be submitted to the Athletic Director for review and final approval. 7. All signature must be included before a change can be approved by the Athletic Department.

PROCEDURE FOR COMPLIMENTARY TICKETS FOR STUDENT-ATHLETES

AT HOME ATHLETIC CONTEST

1. Each student-athlete, according to the NCAA, may be granted up to a maximum of four (4)

complimentary tickets for each of their participating sport athletic contests. The issuance of more than four (4) complimentary tickets is prohibited and is in violation of NCAA Reg. 16.2.1.1.

2. Each student-athlete’s request for complimentary tickets must be made in advance through the

signing of a complimentary ticket list issued by the Head Coach. All complimentary ticket requests must be submitted no later than three (3) hours prior to game time.

3. Complimentary tickets shall be distributed to the student-athlete’s guests upon proof of photo

identification and signature by the recipient.

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4. Under no circumstances will complimentary tickets be issued to those whose names are not placed

on the complimentary ticket list. It is the responsibility of the student-athlete to make arrangements with his/her guests in advance of the athletic contests.

5. Any high school or preparatory school who wants a team to attend a home athletic event must

contact the EUP ticket office for information regarding group tickets. Coach must forward all request to Business Director prior to agreeing.

6. Any youth team or organization (members are 8th grade and younger) who would like to attend a home athletic event must first be cleared by the DAC before tickets can be issued.

7. NO complimentary ticket will be issued to PSAC away teams. Complimentary tickets are issued to home team athletes only.

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DATE __________________________ SPORT __________________

OPPONENT _____________________

EDINBORO UNIVERSITY COMPLIMENTARY LIST

TICKETS LEFT BY: RECIPIENT OF TICKET SIGNATURE OF RECIPIENT

(LIST ALPHABETICALLY)

______________________

_________________________ ________________________

_________________________ _________________________

_________________________ _________________________

______________________

_________________________ ________________________

_________________________ _________________________

_________________________ _________________________

______________________

_________________________ ________________________

_________________________ _________________________

_________________________ _________________________

______________________

_________________________ ________________________

_________________________ _________________________

_________________________ _________________________

______________________

_________________________ ________________________

_________________________ _________________________

_________________________ _________________________

______________________

_________________________ ________________________

_________________________ _________________________

_________________________ _________________________

______________________

_________________________ ________________________

_________________________ _________________________

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HONORARY CAPTAINS

The head coach should recruit and recommend those faculty, staff, alumni or donors who they believe will benefit their program.

If the FAR (Faculty Athletic Representative), the athletic administration or Advancement Office personnel request an honorary coach for a game, please email the head coach for approval at least a week prior to the event.

Head coach please email the FAR and copy the Sports Information Director with contact information of the honorary captain a week prior to the event, and the FAR will make sure to email the honorary captain with details of their role.

If you have a write up, the Sports Information Director will need a copy three (3) days before the event so the person can be properly introduced.

The person arranging the honorary captain, can assist in hosting, but coaches and players should make that individual feel welcome.

If the honorary coach does not show up for the event, notify the PA announcer immediately.

PROCEDURES TO RESERVE A FACILITY *subject to change*

Facilities included in this procedure McComb Field House Sox Harrison Stadium (field and track) Softball Field Zafirovski Dome Football and Soccer Practice Fields Campus Athletic (Soccer) Fields

The Director of Athletics and/or their designee will be responsible for scheduling the athletic related facilities.

*Presidential events have priority

*Athletic Department practices and competition have priority. (6am-8:30am and 3-8pm weekdays and all weekend)

*Classes have priority from 8:30 am to 3:00 pm weekdays

*Other activities can be scheduled based on availability. Priority will be given to EUP student groups, EUP recreational sports, and EUP-SGA sponsored events. Possible uses:

Rec Sports Homecoming Events Greek Week Events Club Sport Events Band Events Community Services events Youth Football YMCA Events

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PIAA Events High School Events Charity Events Other Other reasonable uses

*camps will have priority in the summer months

All requests must be made in writing to the Athletic Department Letter or email

Athletic Department and university rules must be followed at all times

After date is pre approved a Facility Request Formed must be completed, signed and all proper paperwork (proof of insurance) submitted to the Athletic Department

The Athletic Department will provide all approved groups a signed facility request form, a facility usage permit and a facility rules and regulations

Groups are responsible for arranging with the Athletic Department and/or Maintenance Department to arrange for necessary setup and other requirements (tables, electrical hook up, housekeeping, floor covering, etc.) and the payment of the costs associated with the setup.

The following issues will be considered *Appropriate supervision must be present at all times

*Proper footwear must be worn in McComb, on the track and on the football field *Certified lifeguard must be on deck in the pool at all times *McComb Field House gym and weight room will not be used for open rec *Fees may be assessed to non university groups *Events may be cancelled because of weather *This procedure can be altered on an as need basis by the Director of Athletics

USE OF ATHLETIC FACILITIES

All countable or required athletic related activities held in any of the EU athletic facilities must have proper supervision. Proper supervision would be: head coach, assistant coach, volunteer coach, graduate assistant and/or work study student. Graduate assistant and work study student must be within working hours (on payroll) to supervise. All individuals who will be supervising must have all necessary training (CPR, first-aid, AED and dome school).

McCOMB FIELD HOUSE RULES

The use of this facility is at one’s own risk. The University will not be responsible for any accidents or injuries.

Use of McComb Field House is by written permission only.

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No pets are permitted in McComb Field House.

Bikes, skateboards, rollerblades, cleats, skates, and vehicles of any kind are prohibited.

Alcohol, tobacco products, guns, weapons, and glass containers are prohibited in McComb Field House.

Artificial noise makers are not permitted in McComb Field House.

Edinboro University scheduled events (classes, practices, matches or approved events) have priority.

Individuals violating any of the above rules are subject to removal from McComb Field House.

Weight Room Use Policy

The use of this facility is at one’s own risk. The University will not be responsible for any accidents or injuries.

The weight room is for Athletic Department personnel and student-athletes ONLY (separate summer camp rules).

No one may use the weight room without proper supervision (no one including coaches or staff should work out alone).

Do not prop the weight room doors open.

All approved supervisors must be on the approved supervisor list and carry appropriate identification. List will be posted on weight room bulletin board. Proper supervisors include:

o Full or part time coaches o Volunteer coaches (appropriate forms must be completed) o Work study student on the payroll and working when supervising the weight room

Equipment should be wiped down after use.

Weights should be placed on storage racks after use.

Coaches should report all broken machines/equipment to Dave Higham.

The posted weight room schedule must be followed.

If a coach unlocks the weight room, they are responsible for locking the weight room.

Athletes should NEVER be left unattended in the weight room.

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All Athletic Department employees should help monitor the weight room and order unsupervised individuals to leave the weight room and lock the door.

Athletic Department employees are professional and must follow these rules to protect themselves and the university. NEVER leave the weight room unsupervised.

MIKE ZAFIROVSKI SPORTS & RECREATIONAL CENTER RULES

The use of this facility is at one’s own risk. The University will not be responsible for any accidents or injuries.

No pets are permitted.

Skateboards, floor hockey, rollerblades, scooters, bikes or any like items are prohibited.

Only clean athletic footwear may be worn. No spikes.

Outside food and beverages are not permitted.

Alcohol, tobacco, guns, weapons, and glass containers are prohibited.

The Dome equipment (baskets, nets, hurdles, mats, and air diverter) may not be moved or altered in any manner.

Use of and jumping on the pole vault equipment, mats, and high jump equipment is prohibited.

Edinboro University scheduled events (classes, practices, matches or approved events) have priority.

Individuals violating any of the above rules are subject to removal from the Dome.

SOFTBALL FIELD RULES

The use of this facility is at one’s own risk. The University will not be responsible for any accidents or injuries.

Use of softball field is by written permission only.

No pets are permitted in the softball field area.

Bikes and vehicles of any kind are prohibited on the field.

Alcohol, tobacco, guns, weapons, and glass containers are prohibited in the softball field area are prohibited.

Edinboro University scheduled events (classes, practices, matches or approved events) have priority.

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Individuals violating any of the above rules are subject to removal from the softball field area.

TENNIS COURT RULES

The use of this facility is at one’s own risk. The University will not be responsible for any accidents or injuries.

Only tennis shoes may be worn on the tennis courts.

Bicycles, rollerblades, skateboards, floor hockey and like items are not permitted on the courts. No ball playing of any kind other than tennis is permitted.

Pets are not permitted on the courts.

Sitting or leaning on the nets is damaging to the nets and net straps and is strictly prohibited.

Alcohol, tobacco, food, guns, weapons, and glass containers are prohibited.

This facility may not be altered in any manner (adjusting of nets, altering wind screens, tape on court).

Edinboro University scheduled events (classes, practices, matches or approved events) have priority.

Individuals violating any of the above rules are subject to removal from the tennis courts.

SOX HARRISON STADIUM Artificial Turf and Track Guidelines

The use of this facility is at one’s own risk. The University will not be responsible for any accidents or injuries.

No gum chewing or sunflower seeds on the field.

No tobacco products on the field.

“Long” track spikes may not be used on the field.

As soccer goals are set, they must not be dragged on the turf. Be sure to lift the goals into place. Goals must be secured properly with sandbags for safety.

Repetitive drills/exercises should be rotated so they do not create wear marks on field.

Golf is not permitted on field.

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No carts or wheeled vehicles on track or field.

No animals allowed on the track or field. Assistant dogs are permitted.

No shot put, javelin, hammer or discus on field.

No tables, chairs or other objects allowed on field.

Enter through the south-west gate (by main ticket booth).

Turf field use is by permit only. All groups without a permit will be asked to leave the field.

MIKE ZAFIROVSKI SPORTS AND RECREATION DOME

Usage Orientation and Safety Program The Mike Zafirovski Sports and Recreation Dome is an air-supported structure designed for sports, recreation, and educational use. All individuals using the facility are responsible for respecting the facility and its proper use. The following rules and guidelines must be read and understood before using the facility.

1. Use is by request only and Athletic Department approval.

2. Proper athletic footwear should be worn at all times: a. “clean” athlete footwear; no dirty outside shoes b. No spikes are permitted in the center area

3. All activities must be supervised.

4. All participants should show respect to the facility and those using it.

5. No “sharp or pointy” objects may be thrown or used in the dome. Care should be taken not to throw

balls into the lights or dome fabric.

6. All participants must enter and exit through the main revolving door and air locks through the dome administration building. All other emergency doors or revolving doors should not be used without special permission or an emergency.

7. Equipment may not be moved or used without appropriate Athletic Department approval.

8. The Dome should be locked at all times except for open recreation time or special events.

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Safety Procedures

1. There is an AED and emergency phone located in the dome.

2. This is an air-supported structure. If the inflation system malfunctions, a voice-activated evacuation message will be generated through the speaker system located in the Dome. The message will state “A DOME INFLATION SYSTEM MALFUNCTION HAS BEEN DETECTED. PLEASE EXIT THE BUILDING IN AN ORDERLY FASHION THROUGH THE REVOLVING DOORS LOCATED AT THE BUILDING ENTRANCE AREA”. If this voice is heard, please have your group exit in an orderly manner through the revolving doors and air locks. This is not an emergency. All activity should stop and participants should exit. The appropriate individuals will automatically be notified if the inflation system malfunctions.

3. In the case of an emergency, the following message will be heard “MAY I HAVE YOUR ATTENTION, MAY I HAVE YOUR ATTENTION PLEASE. AN EMERGENCY HAS BEEN DISCOVERED IN THE BUILDING. RESPONSIBLE PERSONNEL ARE RESPONDING. YOU ARE INSTRUCTED TO REMAIN CALM AND ORDERLY AND TO LEAVE THE BUILDING BY WAY OF THE NEAREST EXIT. LOOK FOR THE NEAREST EXIT SIGN AND PROCEED TO LEAVE THE BUILDING. Please have your group exit in an orderly manner through any exit door and move away from the building.

In an effort to provide a safe sports/recreational/educational activity, I have read this orientation sheet and have received the dome orientation session from an appropriate University personnel. I will abide by the dome policies and procedures. Group Supervisor Signature Date Print Name University Personnel Signature Date Print Name Edinboro University Emergency Numbers: Campus Police 814-732-2912 Emergency 911 Athletic Department Contract Number for Event: Name: Tel #:

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PRACTICE SCHEDULE GUIDELINES

MONITORING OF PLAYING AND PRACTICE SEASONS

As defined in NCAA Bylaw 17, Edinboro University adheres to the rules and regulations established by the NCAA. Attached are the practice logs that are required by each sport to fill out, sign, and turn into the Associate Director of Athletics to ensure compliance with the practice season limitations.

The Director of Athletics previously approves all athletic sport schedules for travel and logistical purposes while the Associate Director of Athletics checks for compliance with the number of allowable contests.

The attached forms are signed not only by the coaches but also a student representative from the respective squads and submitted to the Associate AD every Tuesday. These are then kept on file in the Associate AD’s office.

MCCOMB

Winter schedule: (Oct 15th)

Fall 2017 Fall 2018 Fall 2019 Fall 2020

3-5:30pm WBB MBB VB VB

5:30-8:00pm MBB VB WBB WBB

8:00-10:30pm VB WBB MBB MBB

This schedule rotates every fall. The early slot will practice in the later time allotment and everyone else will

move down one slot.

Pre season conditioning

Depending when volleyball practices both basketball teams should be done with conditioning by 6:00 pm.

They would have to use a combination of McComb Field House and the Mike Zafirovsky Dome for pre-

season conditioning.

SOX HARRISON (FALL)

In season fall sports that use the stadium. Non traditional sports that need stadium

Football, Soccer, Cross Country (track only) Lacrosse, Track, Softball

Fall Schedule

2:30-5:30pm Football

5:30-8:00pm Soccer

Lacrosse can schedule practice and games when the soccer and football teams are off or competing away or on

the grass fields.

Track can practice during any of the in season practice times.

*Coaches using the field or track should replace all equipment in the location they found it.

SOX HARRISON (SPRING)

In season spring sports that use the stadium Non traditional sports that need stadium

Lacrosse, Softball, Track Football, soccer

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Spring Schedule

3:00-5:30pm Track

5:30-8:00pm Lacrosse

Football and soccer can now practice on alternating days from 3:00-5:30 when track is practicing.

DOME (Fall) – Sept 1-Oct 15

Open Gym Times

12:00 – 1:00pm

9:30-12:00pm

Class times 9:00-11:30am and 1:30-2:30pm

In Season sports Our of Season sports

Football, Soccer, Volleyball, Cross Country Wrestling, Men’s Basketball,

Women’s Basketball, Track

Practice Times ( Bad weather days)

2:00-4:00pm

4:00-6:00pm

6:00-8:00pm

Night of events in McComb Fieldhouse

Earliest starting in season sports have priority

2:30-3:30pm – schedule as needed

3:30-5:30pm

5:30-7:30pm

DOME (WINTER SPRING) Oct 15-Apr 15

Open Rec 12:00-1:00pm Monday through Friday

9:30-12:00am Monday, Wednesday & Thursday

Class time 9:00-12:00pm and 1:00-2:30pm

Track Rental 7:30-9:30pm Tuesday – all practices adjusted 3-4:30; 4:30-6:00; 6:00-7:30

In season sports

Track, softball, lacrosse, tennis

Out of season sports

Football, soccer

Practice times

2017-2018 2018-2019 2017-2018 2018-2019

2:30-3:30pm

3:30-5:30pm lacrosse track softball/tennis lacrosse

5:30-7:30pm track softball/tennis lacrosse track

7:30-9:30pm softball/tennis lacrosse track softball/tennis

These sports will be put on a rotating schedule.

Out of season sports can schedule practices on off days or weekends.

*** McComb will have some availability also.

The Dome can be divided so more than one sport can practice at a time.

Events in Dome should be scheduled well in advance so that practice schedule can be adjusted accordingly.

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NOTE:

All non-traditional season practices should be concluded by 8:00pm – all venues.

Weekend practices scheduled in advance each year with the Administrative Coordinator (Dave Higham).

Teams should avoid practicing during varsity contests.

Coaches should inform their athletes in advance of practice times so classes can be scheduled accordingly.

Coaches are responsible for unlocking and locking the Dome. The Dome must be supervised when in use.

Coaches are responsible for leaving the practice facility clean.

Coaches should report all damages or issues with the facilities to the Administrative Coordinator (Dave

Higham).

Efforts will be made to keep Saturday and Sunday available for rentals.

Revised 4/15/10

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EDINBORO UNIVERSITY

PLAYING AND PRACTICE SEASON DECLARATION FORM

17.1.1.1 - Declaration of Playing Season. Each member institution shall determine the playing season for each of the

sports referenced under NCAA Bylaw 17.02.13. Declaration of the institution's playing season in each such sport

shall be on file in writing in the department of athletics before the beginning of the institution's playing season for that

sport. Changes in the declaration for a particular sport are permissible and also shall be filed in writing in the office

of the institution's director of athletics.

17.1.1.2 Segments of Playing Season.

Traditional Segment: The portion of the playing season that concludes with the NCAA championship.

Nontraditional Segment: The remaining portion of the playing season.

17.1.1.3 Length of Playing Season.

Fall Sports: Length of playing season shall not exceed 18 weeks.

Winter Sports: Length of playing season shall not exceed 19 weeks. (Note: Combined season for indoor and

outdoor track and field shall not exceed 24 weeks).

Spring Sports: Length of playing season shall not exceed 19 weeks.

Sport: Practice (preseason) Start Date:

First Regular Season Date of Competition:

Non-Segmented Seasons:

Basketball

Championship: From ____________ to ____________

Cross Country, Football, Lacrosse, Soccer, Softball, Tennis, Volleyball

Championship: From ____________ to _____________

Non-Championship: From ____________ to _____________

Segmented Seasons:

Swimming, Wrestling (144 days), Track and Field (156 days)

Championship: From ____________ to _____________

*When counting the number of consecutive days, six days must be counted during any given week that a team practices or competes. Even if

a team only practices Monday through Friday and has Saturday and Sunday off, six days must be counted for that week as part of the total

consecutive day limit.

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Signature of Head Coach Date

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COUNTABLE ATHLETIC RELATED ACTIVITIES

Sport: VOLLEYBALL Week of ________________________ MM/DD/YY

____ In-Season ____ Out-of-Season Signature of Head Coach _______________________________

Signature of Captain ___________________________________

During the playing season, NCAA Bylaw 17.1.5.1 indicates that a student-athlete’s participation in countable athletically related activities shall be limited to a

maximum of four hours per day and 20 hours per week with one required day off. During the off-season, student-athletes are limited to not more than eight

hours per week of conditioning.

Instructions: You must record the hours for each student athlete on a daily basis along with the abbreviation for which type of activity or activities the student

athlete participated in. Record and total the exact hours spent on each activity noted in the proper “day” column. At the end of each week, record and total hours

(competition always counts as three hours). Return the completed form to the Director of Athletics.

C = Competition L = Lifting F = Film I = Individual Session

P = Practice CO = Conditioning M = Meeting O = Other on-court/on-field Activities

Student-Athlete Sunday Monday Tuesday Wednesday Thursday Friday Saturday Total Hours

per Week

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STATE TRAVEL

FOR COACHES

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TEAM TRANSPORTATION

Team bus transportation is arranged by the Associate Director of Athletics through the bid process. All team travel will require the proper coach and team paperwork. If you need to cancel or change a scheduled trip, notify the Associate Director of Athletics, Sports Information Director, and Sports Medicine Department immediately. As part of the Coach’s Collective Bargaining Unit, you are entitled to transportation provided for your team. If you would like to drive a van or car to a competition, please complete the Request for Waiver form. Coaches driving to and from team varsity competitions will be governed by the following guidelines

Coach Travel

(all travel information/forms can be found at the EU Accounting Office Website under “accounting forms”) http://www.edinboro.edu/directory/offices-services/accounting/common-forms/

Create travel request in TM (Travel Management). If other than team travel, attach travel calculator for mileage reimbursement if using personal car.

Within two week of trip, create travel expense report for reimbursement of expenses.

Enterprise Rental Procedures For EUP Faculty and Staff

OBJECTIVE:

To establish the procedures for travel by University employees on University-related business under the PASSHE vehicle rental contract. This procedure also creates a program for safe vehicle operation and guidelines for their use. Reservation Process Employees will go to EUP Facilities vehicle reservations web page to initiate the Travel Calculator, which is an online program to determine the most economical means of automobile travel. The most economical means available, including automobile rentals, is consistent with the Board of Governors Policy 1986-07-A: Travel Expense Regulations. Employees will complete the data requested within the Travel Calculator (i.e. total miles round-trip, total number of days, automobile type and average cost of fuel per gallon) and press the “Calculate” button on the web page. The estimated trip expense is displayed. The Travel Calculator page should be printed and attached to the employee’s Request for Travel Form. The vehicle information and estimated cost should be entered on the Request for Travel Form.

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Employees select the least expensive option (between the rental vehicle and the state/personal vehicle) displayed through the Travel Calculator and press the appropriate “Reserve a State Vehicle” or “Reserve a Rental Vehicle” button at the bottom of the web page. For rental vehicles, the following information is required:

Name of Renter

Name of any additional approved employee drivers

Delivery date

Delivery time

Expected return date

Cost Center/WBS for vehicle charge

Department name

Phone number of renter

Print copy of vehicle confirmation page when finished. Note:

Student employees may drive cars or mini-vans at age 21 or older; they must have a valid driver’s license. 12-passenger vans must be driven by individuals over the age of 25.

Travel authority and procedures for use by University employees on University-related business are governed by Vehicle Use Policy C022.

12-passenger rental vans may not be driven by anyone on highways of New York, Connecticut, Vermont, Washington DC, Florida, Iowa, Maine, Massachusetts, Rhode Island or Canada

Vehicles are insured for collision and vehicle liability. Delivery Procedure

1. Enterprise meets renter at Enterprise reserved parking spot at Crawford/Reeder Hall parking lot (middle row has assigned spaces) at specified start time requested on car reservation. Renter must meet Enterprise at requested time to receive vehicle. *

2. Car will be delivered with a full tank of gas and must be returned full. 3. Faculty/staff renter must show valid driver’s license (no copy required). 4. (Student employee drivers must give a copy of valid driver’s license to Enterprise and must be at least

21 years of age). 5. Renter inspects vehicle, signs rental agreement signature sections. 6. Pink copy of rental agreement is given to renter and must be kept in vehicle at all times; it serves as

the vehicle registration. Enterprise will also give renter a copy of procedure sheet (breakdown info, vehicle return instructions, etc.).

7. Enterprise informs renter to return car to Enterprise parking location and to deposit keys into Enterprise drop box outside of Crawford Hall upon return from the trip.

8. Renter may not leave their personal vehicle in Enterprise parking spot. *Alternate arrangements can be made for vehicle pickup/dropoff at other locations. Please call Enterprise at 814-864-6899 to make alternate arrangements

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Emergency Procedures

For Breakdowns: Contact branch directly (814-864-6899) during business hours (M-F 8 a.m. – 6 p.m. & Sat. 9 a.m.-12 p.m.). After business hours, get to a safe location and call Enterprise 24 Hour Roadside Assistance at 1-800-307-6666. Roadside assistance will help to determine the best course of action depending on your situation. However, if this is not acceptable to you, please find a hotel to stay in overnight. If a tow truck was dispatched by Roadside Assistance, the driver may be able to give you a ride to the hotel. If not, please find transportation to the hotel. Call the branch at 814-864-6899 in the morning. KEEP ALL RECEIPTS FOR HOTEL, TOWING, ETC. ENTERPRISE WILL REIMBURSE FOR THESE CHARGES IF RECEIPTS ARE TURNED IN.

For Accidents: Contact local police and Erie rental branch (814-864-6899) immediately. Obtain name of the investigating police dept. (with police report number), the name, address, driver’s license number, license plate number, insurance carrier and policy number of the other vehicle operator(s).The pink rental agreement serves as the registration card. Enterprise vehicles are self-insured by Enterprise so there is no insurance card in the vehicle. If after hours and vehicle is not driveable, follow procedure above and locate a hotel to stay overnight and call the Erie branch office in the morning. Save all receipts.

Return Vehicle Procedure 1. Fill vehicle with gas before returning to campus. Enterprise will charge additional fees for cars returned

with less than full tank. Employees purchase fuel on their own and turn in receipts for reimbursement through their travel expense voucher form.

2. Return vehicle to designated spot in Crawford parking lot. If all Enterprise spaces are taken, inform police where the vehicle is parked so it is not ticketed.

3. Remove all personal items from vehicle and lock it. 4. Deposit keys in Enterprise drop box outside of Crawford Hall. 5. Pink form should be turned in with travel expense voucher. 6. Call Enterprise at 814-864-6899 when you return the car to inform them that it is ready to be

picked up. If after hours, leave a message. Charges to your Department will accrue until vehicle return is called in to Enterprise.

Billing Procedure Invoices will be sent to Accounts Payable, 216 McNerney Hall, 300 Scotland Road, Edinboro University, Edinboro, PA 16444 and the appropriate EUP Department will be charged accordingly. Renter should complete travel expense voucher and include a copy of the Travel Calculator page (see reservation process above) and receipts for any rental vehicle gasoline purchases to be reimbursed.

ATHLETIC DEPARTMENT VAN REQUEST

See Denise Dobos, Athletic Business Director, to schedule the van. Drivers must follow all University and Athletic Department rules and policies. Check vans for cleanliness and damages before departing. Report all damages to Denise Dobos, Athletic Business Director. You are responsible for cleaning the van at the conclusion of each trip. Please remove all paper products, food, etc. from the van. This will make it easier for the next individual. This is not

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an option, it is mandatory. All student drivers (Graduate Assistants, student-athletes on work study, etc.) must complete an on-

line request under BoroSync and be approved before being permitted to drive the vans. This clearance procedure takes approximately 3 days. Student drivers must have a valid driver’s license to be cleared and approved to drive vans. Only students that are on the payroll (being paid) may drive a state vehicle. If students have been previously cleared, they MUST REAPPLY AGAIN before being given permission to drive. (their clearance expires one year from date of issuance.) Only students on the payroll may drive state vehicles.

ATHLETIC DEPARTMENT TRANSPORTATION POLICY

REQUEST FOR WAIVER

All transportation to athletic competitions will be provided by the Athletic Department. No coach will be required to drive athletic competitions without completing the following waiver and appropriate approvals. NAME: DATE: SPORT: I request to drive a state vehicle (car/van) to the Competition on . I am of good health and physically able to perform

the operation of such vehicle. I will use good judgment if fatigue, stress, weather, or other conditions become

an issue. I will abide by all state, local and federal motor vehicle laws.

Reasons for request:

I have voluntarily requested this waiver.

Requestor’s Signature: Date Approval Signature: Katherine Robbins/Todd Jay Date

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ATHLETIC DEPARTMENT TRANSPORTATION POLICY

VEHICLE USE FOR PRACTICE REQUEST FORM

All transportation to athletic competitions will be provided by the Athletic Department. No coach will be required to drive athletic competitions. NAME: DATE: SPORT: I request to drive a state vehicle (car/van) to the practice at on (date) . I am of good health and physically able to

perform the operation of such vehicle. I will use good judgment if fatigue, stress, weather, or other conditions

become an issue. I will abide by all state, local and federal motor vehicle laws.

Reasons for request:

I have voluntarily requested this waiver.

Requestor’s Signature: Date Approval Signature: Katherine Robbins/Todd Jay Date

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TRAVEL POLICY

The intent of the travel policy is to set guidelines for team travel with emphasis on maximizing athletic performance, minimize missed class time, and efficient use of resources. TEAM TRAVEL

One Day Trip o Single day event o 11:00AM or later start at Clarion, California, Indiana, Pitt-Johnstown, Seton Hill, Slippery Rock,

West Virginia University, or Cleveland, Buffalo, and Pittsburgh areas (less than 3.5 hours). o Single day event at Lock Haven with a start time later than 2:05PM. o Football, at the discretion of the coach and approval of the athletic administration, may elect to

leave on Friday after dinner for a Saturday 1:00PM game at Lock Haven and California.

Overnight Trip o Single day event more than 3.5 hours travel time from campus o Multi-day event more than 35 miles from campus

MEN’S & WOMEN’S BASKETBALL

One Bus o On weekend and when school is not in session o During week (Slippery Rock & Clarion [Mercyhurst & Gannon shuttle])

Departure time should be after 2:00PM whenever possible to minimize missed class time. All efforts should be made to miss as few classes as possible without compromising competitive preparedness.

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TEAM TRAVEL

(Athletic Fee Account)

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TEAM TRAVEL

COMPLETE THE TRAVEL PAPERWORK TWO WEEKS IN ADVANCE!!

1. You must complete a Travel Advance Form. Under name, use “your name” for “team name”. Example: Stan Swank for Women’s Basketball Team.

2. You must complete a Request for Travel Form. Under name, use “your name” for “team name”.

3. You must complete a Cash Advance Budget Form. This form describes the breakdown of advance

money requested.

4. Hotel: Coach is responsible for arranging all hotel accommodations. You can try to make arrangements for direct billing with the hotel, use your personal credit card and get reimbursed, or include the cost on your Travel Advance Form.

5. A Travel Expense voucher must be completed within five working days upon return. Be sure to include

all receipts, hotel voucher, and any monies not spent to the Athletic Department Secretary.

6. If a reimbursement is owed, it will take approximately two weeks to process.

7. A detailed travel itinerary including names of people traveling, hotel, and departure and return times must be submitted prior to departure.

Travel Card Procedures

Coach & Team Travel

1. Complete Travel Request form for all trips – one form for coach, one form for team (current policy). You can save time and paperwork by combining trips. Per example, complete the Travel Request form and attach your schedule to include travel location, depart and return times, and approximate cost.

2. Hotel should be charged to “fee credit card” – for team

You must get a receipt when checking-out. Do not rely on the hotel to mail a receipt to you or the university.

On your Travel Expense form, the team and coach travel needs to be separated and a copy of the receipt attached. For example: coach – 1 room, team – 8 rooms, athletic trainer – 1 room.

3. Meals

Use fee credit card when you can. Make sure you get an itemized receipt. o Receipt must be attached to the Travel Expense form for each credit card charge.

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Travel Advance – you can combine trips on one cash advance (example: one travel advance per month). For expensive trips (Southern Trips) do a separate travel advance. All current procedures must be followed.

Coach meals – you can pay cash and get reimbursed within 10 business day by completing the Travel Expense form. Coaches must follow all PASSHE policies when using meal money.

The goal is to reduce the use of “large” travel advances and put more travel expenses on the credit card. Although this may not reduce the amount of paperwork at this time, it will reduce the financial risk to the coach. Keep a copy of all receipts and send all original receipts with the MasterCard Activity Log form found under Equipment Purchases. EMERGENCY CONTACT An emergency contact listing must be completed at the beginning of each academic year for each athlete. The emergency contact would be the person the athlete would like the University to call if there was a serious issue during the travel. The listing will include the contact person, relationship, and phone number.

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TA#

TRAVEL ADVANCE FORM

I. TRAVELER: NAME

DEPT

PURPOSE OF TRAVEL EMPLOYEE SAP #

PHONE # COST CODE

DESTINATION DATE OF TRIP

Agreement for Advancement of Funds: The undersigned employee understands and agrees to the travel advance for university related

travel in the amount of $ must be repaid to the university by the employee by

or, if attached and initialed by the university and the employee, pursuant to the attached payment

schedule (only the portion of the advance not expended for authorized travel must be repaid). The monetary amount stated above (or

unused travel advance) is an advance payment of salary. In the event that repayment is delayed by the employee, and/or repayment

is not received by the university by the date repayment is due, whether or not the employee is at fault in any way whatsoever, the

university may reduce, in whole or in part, the employee’s next net pay by the amount due; or, in the event that the next net pay is

insufficient to repay the advance salary payment, one or more of the next several pays may be kept entirely or reduced by the university

to repay the debt owed to it, until repayment is complete. The employee will execute all documents and take all steps necessary or

desirable, at the request of the university, to effectuate repayment to the university of the advance payment owed pursuant to this

understanding. The employee intends to be legally bound hereby. (The requested advance cannot exceed the approved in-state or

out-of-state travel request total less any Commonwealth Transportation Voucher.)

Signature of Employee Date

II. AUTHORIZATION: The following individuals approve use of the Travel Advance Account for the purpose state and acknowledge

that adequate cost center travel funds exist.

Signature/Dept Chairperson Date

Signature/Dean-Director Date

Signature/Vice President Date

Please forward a copy of your Travel Request and this completed form to Office of the Associate V.P. for Financial Operations.

ROUTING:

Traveler

Dept Chairperson

Dean/Director

Vice President

Associate V.P for Financial Operations

III. FOR FINANCIAL OPERATIONS ONLY:

In-State or Out-of-State Travel Approval form on file yes no

Estimated Trip Cost (less any Commonwealth travel voucher) $

Amount Approved $ * Denied: Reason

Authorization Signature Date

*If less than amount requested, explanation:

IV. RECEIPT:

Check No. Date Amount $

I acknowledge receipt of the above identified travel expense advance check.

Signature of Traveler Date

V. REPAYMENT:

Travel Expense Voucher No. Date

University Travel Expense Check Date Check No. Amount $

Repayment Check No. Date Amount $

Signature of Accounts Payable Officer

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EDINBORO UNIVERSITY OF PENNSYLVANIA

REQUEST FOR TRAVEL FORM

IN-STATE TRAVEL OUT-OF-STATE TRAVEL (Vice-President Approval Required)

Please provide detailed information and justification including a copy of the conference announcement or other appropriate documentation. The

original document with original signatures must be on file with the Travel Clerk

prior to departure.

TRAVELER’S NAME: DEPARTMENT:

PHONE #: SAP Per No:

ORGANIZATION TO BE CHARGED:

Travel Classification:

RECRUITMENT 7170X DEPARTURE DATE

ADMINISTRATIVE 7172X

PROFESSIONAL RETURN DATE

MODE OF TRANSPORTATION:

**State Car Must Be Scheduled With the Campus Garage x2488

DESTINATION: (City, State)

PURPOSE OF TRIP AND JUSTIFICATION:

Estimated Authorized

COST COST

*Transportation $ $ Voucher Requested

Lodging $ $

Subsistence $ $ Not to Exceed State Mandated Maximums

Conference Fee $ $

Miscellaneous $ $ *A transportation order must be used whenever possible. The

forms may be obtained from Accounting by checking the box

TOTAL $ $ after the authorized cost.

Traveler Date Dean/Director Date

Department Head Date Vice President Date

A.M.

P.M.

PROFESSIONAL TRAVEL

EXPECTED OUTCOMES:

YOUR ROLE IN THE ACTIVITY:

ANTICIPATED FOLLOW-UP:

TRAVEL CLERK USE: T.O.#

Rv. 08/09/11 Routing: Send original signed copy (with any attachments) to Accounting

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EDINBORO UNIVERSITY ATHLETIC DEPARTMENT

CASH ADVANCE BUDGET FORM

DESTINATION_________________________ COST CENTER CODE _______________

DATE CASH ADVANCE NEEDED______________ ADVANCE AMOUNT________________

TRANSPORTATION: ________VAN ________BUS ________ STATE CAR

EXPENSES RELATED TO CASH ADVANCE ONLY

Meals: Number of students

Number of days

Amount per day $

TOTAL $

Gas: $ $

Lodging: Number of rooms

Number of nights

Amount per room $

TOTAL $

Miscellaneous:

$

$

$

TOTAL $

TOTAL CASH ADVANCE $

COACH (please print) SIGNATURE DATE

DIRECTOR OF ATHLETICS (please print) SIGNATURE DATE

PLEASE NOTE:

Every effort should be made to use credit cards for rooms.

A Travel Expense Voucher should be completed within seven (7) days of the completion of the trip.

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150

TRAVEL EXPENSE VOUCHER

OBJECT AMOUNT TRAVELER'S NAME (PRINT CLEARLY)

DELIVER CHECK TO (STREET OF OFFICE ADDRESS)

TRAVELER'S SAP EMPLOYEE NUMBER

CITY AND STATE

ZIP CODE

UNIVERSITY PHONE NUMBER

COST CENTER

CC#

TOTAL

> ITINERARY HOTEL FOOD TRANSPORTATION MISCELLANEOUS

TOTAL PURPOSE DATE TIME

LEAVE/RETURN LIST

LOCATIONS

NAME OF

HOTEL & H.O.

NUMBER

CASH

YOU PAID

CASH

YOU PAID

NAME OF

CARRIER & T.O.

NUMBER

CASH

YOU PAID

PERS

AUTO MILES

EXPLANATION CASH

COMMENTS

TOTALS

I CERTIFY THAT THE STATEMENTS AND EXPENSES CLAIMED ARE

CORRECT, REASONABLE AND WERE INCURRED IN THE PERFORMANCE

OF UNIVERSITY DUTIES AND THAT I HAVE NOT AND WILL NOT ACCEPT REIMBURSEMENT OF ANY OF THESE EXPENSES FROM ANY OTHER

SOURCE. I FURTHUR CERTIFY THAT IF MY PERSONAL AUTOMOBILE

WAS USED FOR UNIVERSITY BUSINESS DURING THE PERIOD OF

TRAVEL CLAIMED, INSURANCE COVERAGE WAS IN EFFECT.

TRAVEL CLASSIFICATION

PERSONAL AUTO

MILES AT

RECRUITING

40XX

LESS TRAVEL ADVANCE

#TA ___________________ ADMINISTRATIVE

41XX

PROFESSIONAL

DEVELOPMENT

42XX

TOTAL REIMBURSEMENT CLAIMED

OFFICE USE ONLY

TRAVELER

SIGNATURE: DATE

SUPERVISOR WITH COST CENTER CONTROL CHECK BOX, SIGN AND DATE

DATE

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EDINBORO UNIVERSITY STUDENT ATHLETE RECEIPT FORM

DATE _______________ COST CENTER CODE _______________

DESTINATION _________________________________________

I have received the sum of $ _____________________ for meals.

SIGNATURES:

1. ___________________________

2. ___________________________

3. ___________________________

4. ___________________________

5. ___________________________

6. ___________________________

7. ___________________________

8. ___________________________

9. ___________________________

10. ___________________________

11. ___________________________

12. ___________________________

13. ___________________________

14. ___________________________

15. ___________________________

16. ___________________________

17. ___________________________

18. ___________________________

19. ___________________________

20. ___________________________

21. ___________________________

22. ___________________________

23. ___________________________

24. ___________________________

25. ___________________________

26. ___________________________

27. ___________________________

28. ___________________________

29. ___________________________

30. ___________________________

ONLY CURRENT EDINBORO STUDENTS MAY SIGN THIS FORM (ATHLETES & STUDENT SUPPORT STAFF

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TEAM TRAVEL MANIFEST Sports Team Travel Manifest form that MUST be completed for each away trip. The procedures are as follows:

All appropriate Edinboro University of Pennsylvania Request for Travel forms and budget must be complete at least 2 weeks in advance.

All appropriate travel itineraries must be filed with Todd Jay to schedule the transportation.

The attached Sports Team Travel Manifest must be completed 100% accurately for each trip and emailed to Todd Jay, Katherine Robbins and Cindy Seth prior to departing the university.

A hard copy of the attached Sports Team Travel Manifest must be completed (100% accurate) and dropped off at the Campus Police Station as you leave campus. The police will sign the manifest and make you a copy. This may take a few minutes while the copy is made.

Place your copy in a red folder and keep it on the bus.

Student athletes that represent Edinboro University (your team) must travel to the competition/practice with the team on university provide transportation. No student-athlete may drive to the event in their owl vehicle or someone else’s vehicle. An athlete that travels with the team must return home with the team unless they are released, in writing, to their parent or legal guardian. They may not be released to anyone else but their own parent or guardian. No other student athlete can “go along with” another student athlete’s parent or guardian. In addition, the EU campus police have to be contacted with any changes to the manifest for the ride home.

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SPORT TEAM TRAVEL MANIFEST Team Date

Destination

NOTE: A final passenger manifest with a correct and complete

roster of passengers MUST be provided to the Edinboro

University Police Department as you are exiting campus. Failure

to do so may result in disciplinary action and the loss of future

travel privileges.

All students are REQUIRED to read and abide by the Student

Travel Agreement.

Did you remember to:

Fill out the top portion of each page?

Have all student travelers read the Student Travel Agreement?

Sign the form?

Complete the hotel/lodging information requested?

Submit a final copy of this form to the EUP Police when departing

campus?

Include a daily travel itinerary if your trip involves multiple cities?

Submit the red folder (athletic travel only)?

Dates of Trip: Coach: Coach Phone #:

Place of Competition(s): Time of Competition(s):

Please check one:

University Vehicle SGA Vehicle Personal Car Rental Car Commercial Travel (Please Specify)

Vehicle 1 License Plate #: Vehicle 2 License Plate #: (Additional vehicles, please list license plate numbers on an attached separate sheet.)

Traveler & Title

* PLEASE PRINT CLEARLY * ID# Phone # Emergency Contact/Relationship

Emergency Contact

Phone #

Ex. John Doe/Coach @000123456 (814) 123-7890 Maggie Doe/mother (814) 123-4567

1. @

2. @

3. @

4. @

5. @

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8. @

Traveler

* PLEASE PRINT CLEARLY * ID# Phone # Emergency Contact/Relationship

Emergency Contact

Phone #

9. @

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Traveler

* PLEASE PRINT CLEARLY * ID# Phone # Emergency Contact/Relationship

Emergency Contact

Phone #

28. @

29. @

30. @

31. @

32. @

33. @

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I certify that this is an accurate list of individuals present on this trip. I understand that providing false information on this form is a violation of University policy and will result in disciplinary action.

Coach Signature University Police Confirmation

Total # of travelers, including coach/volunteers/others

Hotel/Lodging Information – Date(s) of stay

Hotel/Lodging Name

Hotel/Lodging Phone

Hotel/Lodging Address

Hotel/Lodging Information – Date(s) of stay

Hotel/Lodging Name

Hotel/Lodging Phone

Hotel/Lodging Address

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EQUIPMENT PURCHASING

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EQUIPMENT PURCHASE

1. Complete an Expenditure Request Form. Give a complete description of the item, quantity, cost, vendor information, justification for the purchase and any special instructions that might apply.

2. The Expenditure Request is given to the Director of Athletics Office for approval. It is then

input on-line (SAP) . The Purchasing Office will send the Purchase Order to the Vendor.

3. After the equipment has been received and you receive an invoice from the vendor, it should be forwarded to the Director of Athletics Office so payment may be made to the vendor.

4. All purchases should receive a Purchase Order Number BEFORE the order is place with the

vendor.

5. Allow sufficient time for the paperwork to be processed. If you have an emergency situation, you should discuss it with the Director of Athletics.

6. The Purchasing and Accounting Office will now allow direct purchases for amounts under $500. Complete a Director Payment Form and attach all receipts.

7. Edinboro University colors are RED and WHITE.

The wearing of black uniforms in competition is prohibited.

All travel suits, sweat shirts, warm-ups, and sideline apparel purchased with university, fundraised and athletic fee money must be red and white.

It is permissible to wear black practice equipment such as reversible jerseys.

Some uniform bottoms/pants, travel suits and coaches apparel are exempt from the red and white policy on an individual approval basis. Please see me for approval.

It is the head coaches responsibility to make sure their team is in compliance with department policy.

BIDDING

Bidding is done on the basis of the professional judgment of the Director of Purchasing dependent upon an estimate of savings which may be realized for the University. Written bids are preferred but oral bids may be used in emergency situations. Expenditure requests will not be artificially “divided” in a manner designed to avoid bidding requirements. The Purchasing Office is the only department authorized to issue an invitation for bids, and subsequently create purchase orders or contracts to purchase items requested.

Please consider early planning and preparation of your expenditure requests to allow the

Purchasing Office adequate time to issue/advertise bid invitations and evaluate vendor responses in preparation of contracts and purchase orders.

OTHER EXPENDITURES Other expenditures such as subscriptions, memberships, dues, officials, reimbursements for host fees, recruiting meals, etc., are to be done by completing a Direct Payment Form. Attach all receipts

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and give to the Athletic Department Secretary for processing. Direct Pay Forms are available in the EU Drop Box.

PURCHASING CARD POLICIES AND PROCEDURES GUIDE FOR CARDHOLDERS

EDINBORO UNIVERSITY OF PENNSYLVANIA Purchasing Card Program - Policy No. F017 INTENT Edinboro University's Purchasing Card Program is designed to improve efficiency in processing low dollar value purchases ($500 or less). POLICY The University Purchasing Card (UPC) can be used to make purchases with any merchant who accepts MasterCard. University Departments may participate in the program with the recommendation of the divisional vice president and approval of the Vice President for Finance and Administration. Each UPC is issued to a named University employee (active status) who is responsible for the integrity and accuracy of their UPC purchase information. The credit card is identified as a "Procurement Card" and the Edinboro University of PA name and logo are clearly displayed on the card. Use of the UPC will not affect the employee's personal credit. The UPC cardholder and the department they represent are responsible for charge slips, shipping orders and receipts. Appropriate maintenance of the purchasing receipts and other documentation are essential to the success of the program. All transactions are approved or declined at the point of sale based on the UPC authorization criteria, including a monthly credit limit assigned to the department, approved merchant commodity code, and approved type of business (Merchant Category Code). Once the transaction has been approved, the charge is automatically posted to the University's bank account and payment for all UPC transactions is performed electronically, eliminating the need to process vendor invoices and issue checks for each invoice. University funds are committed whenever the UPC is used; purchases will be posted to the cardholder department's budget. The person whose name appears on the card (UPC cardholder) is responsible for protecting the card and is accountable for all purchases made using the card number. All purchases processed against a UPC must be made by the person to whom the card is issued. The card is for University-related purchases only; personal charges are not to be made to the card. Fraudulent use or misuse of the UPC may result in disciplinary action, up to and including termination of employment. All charges are billed directly to and paid by the University. Any personal charges on the card could be considered misappropriation of Commonwealth funds since the cardholder cannot pay the bank directly The VPC may not be used for the following transactions • Cash advances • Alcoholic beverages or tobacco products • Personal items or services (regardless of intent to reimburse the University), gifts or gift certificates • Annual contract maintenance Construction and renovation

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• Consulting services Cardholders are expected to comply with internal control procedures in order to protect University assets. This includes keeping receipts, reconciling UPC monthly memo statements, and following proper security measures. Cardholders are responsible for resolving discrepancies by contacting the supplier (vendor) and the University's Accounting Office. Original receipts and supporting documentation must be documented on the Department Activity log and sent to the Accounting Office at the end of each month. A cardholder must surrender the card upon termination of employment (i.e. retirement or voluntary/involuntary separation) or at any time either the University or the Bank requests. At this point, no further use of the UPC account is authorized. A UPC may be revoked at any time by the University for any reason. The UPC is not an entitlement nor reflective of title or position. Purchasing Cardholders - FAQs WHO DO I CALL -- for Card Related Problems? Q. What is my account verification code? The account verification code consists of nine digits; the first five are ‘9’s, the last four are the last four of your social security number. Q. When do I call the Program Administrator @ 814-732-1304 or 732-2725? You should call Accounting when you experience: 1. Declined charge due to credit line increases/exceeding credit limits. 2. Declined charge and you need vendor-type blocking removed from your card. 3. Refer a NEW SUPPLIER to add to the Purchasing Card Program. Q. When do I call the Global Card services on the back of the Card @ 1-888-449-2273, available 365 days/year, 24-hours/day? Most Service Issues can be handled through the Global Card services line at 1-888-449-2273. These service issues could include: - Transaction disputes or LOST OR STOLEN CARDS. - Spending availability and status of a disputed transaction. Q. What should I do if FRAUD or a charge I didn’t authorize appears on my statement? Contact Global Customer services immediately. If there is a chance of fraudulent activity, the account will be closed, and a new account number will be issued to you immediately. Q. What should I do if my card is DECLINED at the vendor/merchant? When your card is declined, the first thing you should do is call your Program Administrator to find out if the charge can be put through. Quite frequently cards are declined because the merchant is coded with an incorrect vendor classification. For example, if you are shopping for a software program in a computer supply store, the store may be coded inadvertently as a utility. Other reasons for declined charges include exceeding spending limits and merchant blocking (certain types of merchants are not allowed within policies). Some of these problems can be resolved by calling the Program Administrator who may follow-up with Customer Service.

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Q. How do I DISPUTE the charge on my statement? When your goods are LOST in-transit from the supplier, or your charges are posted incorrectly, goods may be Damaged or Returned due to receipt of an incorrect item or quantity, take the following action: 1. Attempt to correct the error with the vendor. 2. If you cannot resolve the problem with the vendor, call the Customer Service Hotline Immediately. 3. Federal regulations require that you notify Bank of America in writing within 60 Days of the first statement date which the disputed charge occurred. 4. Global Card Service can FAX you a Dispute Form to place the item in dispute. After you complete the form, you can fax it back. Notify Accounting. Q. What kind of restrictions or controls are placed on my card? Monthly Spending Limits: $2,500 Single Transaction Limits: $500 Merchant Blocking: Certain category codes are blocked at the Program level. Types of merchants excluded/blocked from Purchasing Program includes: Cash, Furriers, Clocks, Jewelry, Watches, Repair Shops, Casinos and Utilities. Q. How do I report my purchases? How will this affect my University budget? You must attach all original copies of card receipts and invoices or packing slips to the credit card Memo Statement (described below) and send these to the Accounting Office at the end of each month. The Department Activity Log form can be used to track purchases throughout the month. The Accounting Office will compare your Memo Statement report you send to them each month with the transactions appearing on the Bank of America bank statements. The charges appearing on the statements will then be posted to your departmental budget. You must make sure there are sufficient funds available in your budget BEFORE you use your purchasing card. If your credit card purchases exceed the funds available in your budget, your credit card will be VOIDED. Q Will I receive a report of my purchase? Credit Card MEMO Statements will be mailed to the cardholder every month. The memo statements will itemize all card purchases made since the last statement. You should review these statements for accuracy and report any discrepancies or disputed charges. Match each transaction against your card receipts, attach the receipts that appear on the statement to the statement, and send the statements to the Accounting Office. You may want to copy statements and receipts for your records. Q. Who is responsible for returning goods purchased on the credit card? You should make arrangements to return merchandise to the vendor. You should also review the credit card memo statements to ensure that proper credit was received for the returned goods. NO CASH REFUNDS ARE PERMITTED.

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SAMPLE OF FORM – form available in EU Athletic Drop Box

Mastercard Purchasing Card - Department Activity Log

DATE VENDOR DESCRIPTION AMOUNT ORG # NCAA CODE

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

Please examine all receipts for accuracy before signing them. Keep a copy of all receipts and send all original receipts with this log to the Accounting Office at the end of each month. You must not make purchases in excess of the monthly spending limit or your department’s operating budget. The card is for University-related purchases only; personal charges are not to be made to the card. A lost or stolen Purchasing Card should be reported immediately by telephone to the bank’s commercial card customer service at 800-270-7760 and the University’s Accounting Office at 732-2725.

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EDINBORO UNIVERSITY

OF PENNSYLVANIA

EXPENDITURE REQUEST

REQUESTOR____________________ DATE _____________________PHONE _______________ ORG. CODE_____________________ ACCOUNT CODE ______________

ORDER DATE DELIVERY DATE FOB TERMS PREPAY FL CONF. BID NO. QUOTE DATE

DESCRIPTION VENDOR WITH COMPLETE ADDRESS QUAN. UNIT UNIT COST TOTAL COST

IF GOODS ARE TO BE DELIVERED 0THER THAN TO REQUESTOR, PLEASE SPECIFY BELOW:

PURPOSE & JUSTIFICATION (REQUIRED)

CAMPUS DELIVERY INSTRUCTIONS:

NAME _______________________________________

BLDG.__________________ ROOM_________

DEPT_____________

NEEDED BY:

REQUESTOR SIGNATURE: DATE

DIRECTOR OF ATHLETICS DATE

ON-LINE APPROVALS:

REG. NO

PO/CONTRACT NO.

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STUDY PROGRAM

GUIDELINES &

EXPECTATIONS

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ATHLETIC STUDY PROGRAM GUIDELINES AND EXPECTATIONS

EDINBORO UNIVERSITY CODE OF CONDUCT

Coordinators: Chris Bess 732-1857 and Chris Rhodes 732-1828

ATHLETIC STUDY PROGRAM

GUIDELINES AND EXPECTATIONS

The Edinboro University Athletic Study Program is directed toward the promotion of academic success of the participating student-athletes. The program is designed to assist the students involved in their progress toward a degree while insuring the academic integrity of the University. The basic guidelines for and expectations of the participants are as follows: Participants This year’s Study Program will be offered 4 days a week, Monday through Thursday, 8:30-10:00pm in

the Learning Commons on the 2nd Floor of the Baron-Forness Library The participating group at the Athletic Study Program will be composed of:

RETURNING STUDENT-ATHLETES

Below 2.10 3 Nights of Study Tables

3 Hours of Additional Outside Academic Support

2.11 – 2.30 2 Nights of Study Tables

2 Hours of Additional Outside Academic Support

2.31 – 2.50 2 Nights of Study Tables

Additional Outside Academic Support Recommended but not required

FRESHMAN STUDENT-ATHLETES

Below 910 SAT or Below 68 ACT

3 Nights of Study Tables

3 Hours of Additional Outside Academic Support

911 SAT – 980 SAT 69 ACT – 76 ACT

2 Nights of Study Tables

2 Hours of Additional Outside Academic Support

***Exceptions

Student-Athletes may be assigned to the Athletic Study Program by their coaches or the athletic administration

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Student-Athletes may have different Night/Hour requirements then above if recommended by their coaches or the athletic administration

ADDITIONAL OUTSIDE ACADEMIC SUPPORT

Type of Academic Support Accepted Documentation

Academic Enrichment Program/Peer Mentoring Program

Starfish

Email from Faculty Mentor or Peer Mentor

Professor Office Hours Starfish

Email from Faculty Member

Learning Commons (When Available) Starfish

Email from Academic Success/Learning Commons staff

Academic Success Center Counselors (2nd Floor of Library)

Starfish

Email from Academic Success Staff

Writing Center (2nd Floor of Library) Starfish

Boro Sync/Swipe Card

Paper Log (Writing Center uses a special form)

Academic Department Tutors Weekly Log

Starfish or Boro Sync/Swipe Card if available

OSD or Academic Department Peer Mentoring

Starfish

Email from Faculty Mentor or Peer Mentor

Academic Success Center Workshops Starfish

Sign-In Sheet

Email from Academic Success Staff

Boro Sync/Swipe Card

SmarThinking 24/7 Online Tutoring Tracked electronically thru Academic Success

Additional Information Regarding Outside Academic Help:

It is the responsibility of the student-athlete to make sure that their time spent is documented accordingly and appropriately

Types of academic support that student-athletes may use can be changed or altered by the Study Table Coordinators, Your Coach, or Athletic Administration as deemed necessary

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Outside Academic Help not listed on the above chart may be used with PRIOR APPROVAL from the Study Table Coordinators

Study Table Coordinators and the Athletic Administration will use our judgement in regards to calculating and rounding time spent receiving outside help (EX. 40 minutes with a professor, may be rounded to 1 hour, 45 minutes in the Writing Center may be rounded up, etc…)

Location and Time Monday, Tuesday, Wednesday, and Thursday that the University is officially in session 8:30 p.m. to 10:00 p.m. each evening. Primary location is the Learning Commons, but will be announced at the beginning of each semester and subject to change. Changes in facility and/or days being offered is also subject to change and will be communicated through your coaches and announced throughout the week. Academic Evaluation An evaluation checklist and reporting form will be sent to the teaching professors of all the student-athletes participating in the Athletic Study Program to monitor academic progress. The evaluation form, when sent to the professors, will be accompanied by a brief description of the design purpose of the Athletic Study Program and requesting the cooperation and assistance of/from our faculty. Any responses on the evaluation checklist, when returned, will be reported to the individual student involved, the appropriate coach, and the Athletic Director. Attendance/Hour Policy Attending required weekly study program sessions and meeting weekly hour requirements for the ENTIRE SEMESTER is mandatory. Student athletes must attend the program before, during, and after sport season. Student athletes arriving to the study program between 8:30 and 8:45 will be marked late. Students who have been marked late three times will be given one absence. Students arriving after 8:45 will be marked absent if they do not have a valid excuse. The student-athlete who has

One (1) unexcused absence from the Athletic Study Program will have to meet with his/her Head Coach;

Two (2) unexcused absences will meet with his/her Head Coach and the Athletic Director;

Three (3) unexcused absences will be suspended from team practice for one week but still be eligible to compete;

Four (4) unexcused absences will be suspended from team practice for one week and not be permitted to compete in his/her teams next competition;

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Five (5) unexcused absences from the Athletic Study Program will become ineligible for athletic participation from the date of the occurrence of the fifth unexcused absence through the remainder of that current season and through the next participating season as well. The student-athlete would not be permitted to practice, workout, or be involved with any team during ineligibility.

Student athletes must remain at the study program for the whole session. If a student leaves they will be marked with an unexcused absence and possible dismissal from the study program. All excuses presented for absences from the Athletic Study Program by student athletes will be reviewed by the Athletic Study Program Coordinators to be validated. All excuses not validated will be recorded as unexcused absences. Participants requesting an excused absence from the Athletic Study Program, other than extreme emergencies, should be given to the Athletic Study Program Coordinator before the absence. All physical injuries occurring during official practice sessions and/or actual game competition, that are serious enough in nature to prohibit the student athlete involved from attending the Athletic Study Program, must be reviewed, approved and reported by the EUP Director of Sports Medicine to the Athletic Study Program Coordinator in order for such absence(s) to be recorded as excused absences from the Athletic Study Program. Attendance records from the Athletic Study Program will be given to the appropriate coaches and the Athletic Director and the Associate Athletic Director every day after the study program. Duration of Attendance Any student-athlete not meeting the duration of attendance/grade point average would become athletically ineligible at that point for the remainder of that current season and for the next participating season as well. During the time of ineligibility, the student-athlete involved would not be permitted to practice/work-out/participate with any athletic team at Edinboro. Basic Guidelines In order for the student-athlete to gain maximum benefit from the Athletic Study Program a number of basic rules have been established that must be followed by all participants.

All Athletic Study Program participants should bring study materials to each session. Casual reading is not acceptable. Any computer being used must be for academic use. Anyone using a computer for gaming or viewing non-academic sites on the internet will lose the use of the computer. ALWAYS HAVE WORK TO DO.

Excessive talking and socializing, unruly behavior and the use of vulgar language by student athletes during Athletic Study Program hours will not be tolerated.

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Light food, snacks, and drinks are allowed to be brought into study tables; Be mindful of others, clean up after yourself, and take care of the facility

Headphones are allowed but keep volume to a minimum

NOTHING IS ALLOWED TO BE BROUGHT IN! Failure to comply to these rules will result in an unexcused absence for that day. Continual disruptions will result in dismissal from the Athletic Study Program. Participants will obtain approval from the Athletic Study Program Coordinator before leaving the Athletic Study Program area for any reason. On special occasions, student athletes are permitted to leave an Athletic Study Program if the Athletic Study Program Coordinator has been notified in advance by the student athletes coach. Any student athlete taking advantage of this privilege in a negative way will receive an unexcused absence. Continual problems will lead to dismissal from the Athletic Study Program. Student-athletes are allowed to have personal tutors at the Athletic Study Program. Tutors must observe and practice the rules of the Athletic Study Program. Athletic Study Program participants will not work in the evening as a resident assistant in the Residence Halls, attend fraternity/sorority meetings, participate in intramural activities, or any other similar activities that conflict with the Athletic Study Program. Hours missed at the Athletic Study Program will not be allowed to be made up at a later date. The rules and regulation of the Athletic Study Program are not meant to replace academic rules and regulations set forth by the office of Academic Affairs of Edinboro University. Any student who is being a disruption at Athletic Study Program will be dismissed from the program and marked as having an unexcused absence. If you are dismissed from Athletic Study Program twice you will be permanently removed from the program. Reminder All members of the Athletic Department are ready to assist the student athlete in any way possible. The academic advisor that has been assigned to the student athlete by the Office of Records and Registration of Edinboro University should always be consulted for official recommendations. Review Committee A Review Committee has been established to settle disagreements and receive complaints concerning decisions made and actions taken according to the Athletic Study Program Guidelines and Expectations. The Review Committee consists of the Athletic Director, Associate Athletic Director, two (2) head Coaches, and the Athletic Study Program Coordinators.

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ATHLETIC STUDY PROGRAM

COMPLIANCE FORM

As a student athlete attending the Edinboro University Athletic Study Program I have read all of the guidelines and expectations of the Athletic Study Program and understand them. Therefore, as a student-athlete I will comply with the guidelines and expectations of the Athletic Study Program. ___________________________ NAME DATE ________________________ STUDENT ID # SPORT _________________________ Phone # E-MAIL

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FUNDRAISING

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PROCEDURE FOR INDIVIDUAL SPORTS’ FUNDRAISED ACCOUNTS

1. When a coach desires to make a purchase out of his/her fundraised account, he/she must

FIRST complete an expenditure request with a detailed descriptive of the items to be purchased. If purchasing equipment, please read the equipment procedures.

2. Submit expenditure request to the Director of Athletics for approval. Once approved,

expenditure request will be forwarded to the Purchasing Office.

3. The Purchasing Office will then find the most cost effective vendor to provide the items requested. At that time, a purchase order # will be assigned and sent to the vendor.

4. Under no circumstances are purchases to be made without securing a purchase order # first.

5. In the event that needed items are under $100, an athletic department credit card is available.

This is the only time a purchase order is not required. A receipt of purchase is required when making a credit card purchase. Failure to provide a receipt can result in the coach assuming the cost of the item(s) purchased.

6. Whenever collecting checks for fundraised events, be sure that all checks are made payable to

“Edinboro University”. All cash and checks are to be made directly to the Athletic Business Office. At that time a receipt will be given to coach in the amount of deposit. Coaches must sign receipts whenever cash is involved.

PROCEDURES FOR EXECUTION OF ENDOWED SCHOLARSHIP OR GRANT FUNDS FOR STUDENT-ATHLETES

1. The Director of Athletics should be informed of all dollars generated. 2. All dollars generated or endowed for athletic scholarships or grants should be channeled through

the Director of Athletics’s Office. The stipulations or restrictions of the endower should be documented and should accompany the fiscal transfer.

3. The Athletic Department has a screening committee that will establish the criteria by which

applicants are identified, within the stipulations of the endower and develop the procedure whereby applications are devised, distributed, received, reviewed, ranked or scored, and dollars are committed to individual students.

4. Selection must be approved by the Director of Athletics.

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PROCEDURE FOR COACHES FUND RAISING

1. Coaches are to complete the Fundraising Request Form and submit to the Director of Athletics for approval forms may be obtained in the Athletic Drop Box.

2. The Fundraising request will then be forwarded to the Advancement Office for approval. Once

approved, the signed request will be returned to the Athletic Business Director’s Office. At this time, the Athletic Business Director will notify the requestor that the fundraiser has been approved.

3. No fundraising activity may take place without prior approval. 4. Coaches are mandated to keep accurate records of all monies collected (both cash and checks

should be accounted for). If merchandise sales are involved, coaches must keep record of merchandise inventory. A list of student-athletes’ names and the amount of merchandise they received to sell and the amount they collected are to be part of the inventory record keeping.

5. All monies are to be given to the Athletic Business Director for deposit. At such time, coaches will

receive a receipt for their deposit. All checks are to be made payable to Edinboro University. Monies will be deposited in the appropriate sport account.

6. All invoices for merchandise or costs incurred by the fundraiser are to be submitted to the Athletic

Business Director to submit expenditure request. Merchandise orders must be taken in advance or student-athletes required to sell a certain number of items before the order is placed. (There must be some safe-proof guarantee that monies will be collected to pay for the merchandise invoice.) Proper expenditure request or direct pay form must be used and all policies followed.

7. Coaches are required to keep a ledger sheet of income and expenses incurred by their fundraiser.

They must also keep on file the inventory sheets and any other information (i.e., flyers, tickets, publicity) concerning the fundraiser. Detailed records should be kept on file for auditing purposes. All record keeping methods should be approved by the Athletic Business Director.

8. Final fundraising reports must be submitted to Athletic Business Director 9. All equipment/fundraising purchases must follow guidelines set in Equipment Purchasing section

of handbook. 10. It is the head coach’s responsibility to complete the Final Fundraising Report at the completion of

the fundraising event. Money will not be released to the sport until the final report is complete.

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Edinboro University of Pennsylvania

Fund Raising Request

NOTE: Only one fund raising event per form. Please print clearly.

Name & Address of

Organization/Team: ____________________________________ Date: ___________________

____________________________________

Name of Requestor: ____________________________________ Telephone #: ____________

Purpose of Fund Raiser: _________________________________________________

What is the Financial Goal: _________________________________________________

How will Funds Be Raised: _________________________________________________

Location (s) of Fund Raising Event: _________________________________________________

Date(s) & Time(s): of Event: _________________________________________________

Name of Position in

Organization: _________________________ Organization: ________________________

Local Address: _________________________ Telephone: __________________________

List All Persons Involved with Fund Raiser: ___________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

_________________________________ ____________________________________

Signature of Requestor Date Signature of Responsible Party Date

_________________________________ ____________________________________

Department Head Date Vice President Date

_________________________________ ____________________________________

Dean/Director Date Institutional Advancement Date

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Edinboro University Athletic Department

Final Fundraising Report

___________________________________ _______________________________ Sport Coach/Advisor Name Description of Fundraiser: _______________________________________________________ Purpose of Fundraiser: __________________________________________________________ Date(s) of Fundraiser: ___________________________________________________________ List Revenue and Amount: List Expense and Amount: ___________________________ _____________________________ ___________________________ _____________________________ ___________________________ _____________________________ ___________________________ _____________________________ ___________________________ _____________________________ ___________________________ _____________________________ Total Revenue: __________ Total Expenses: __________ Net Profit: _________

Did you meet your fundraising goal? □ Yes □ No

Where were funds deposited? _____________________________________________________ Where are records for this fundraiser located? ________________________________________

______________________________________________________________________________ Comments/Suggestions for improving the fundraiser? __________________________________

______________________________________________________________________________

______________________________ _________ Coach/Advisor Signature Date ______________________________ _________ Business Director Signature Date

Return to:

Denise Dobos

Business Director

McComb 114

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Operation of Internal & External Sport Camps & Clinics

The operation of internal and external sport camps must be approved in writing by the athletic department administration or appropriate university official. All external camps must complete an Edinboro University Facility Use Camp/Clinic Agreement. All camps and clinics, internal and external, must follow all appropriate NCAA, Edinboro University and Pennsylvania State rules, guidelines and laws. This includes the Edinboro University Protection of Minors Policy #DO53 http://www.edinboro.edu/directory/offices-services/social-equity/protection-of-minors/. All camp employees, workers and volunteers, including athletic team members, must have the three required criminal background checks, proper supervision, and all required forms must be complete through Human Resources PRIOR to working the camp or clinic. Anyone interested in hosting an internal or external camp should contact the Director of Athletics for a full explanation of the camp requirements and paperwork. Internal Camps and Clinic Requirements

1. Discuss event with Dave, Denise and Athletic Director for pre-approval. 2. Complete fundraising request form (Dropbox) for approval. Be sure to allow for enough time for

the form to go through the approval process. 3. Complete facility request form. 4. Complete hiring process and payroll for any paid student workers. 5. Review University Protection of Minors Policy Handbook 6. All minor participants must have a completed

a. Application/registration form and method of payment. b. Medical history and consent form signed with emergency contact information (in Dropbox). c. Medication tracker form (in Dropbox) d. Signed Informed Consent Release (in Dropbox) Must be customized to your activity. e. Signed Insurance and Physical Activity Form (in Dropbox) Must be customized to your

activity. f. Receive and read camp/clinic rules/code of conduct.

7. All clinic/camp staff: volunteer coaches, coaches, counselors, student workers and graduate assistants must have the three (3) appropriate clearances – see Denise.

a. One staff member will need to have first aid, CPR and AED certification. b. Staff should read the camp/clinic rules/code of conduct. c. Staff should read and sign the “Stop It Now” Protection of Minors literature and Title IX

information. d. Staff should complete online Protection of Minors course.

8. All records/forms must be kept for seven (7) years. 9. All checks should be made payable to Edinboro University; cash should be receipted and all

cash and checks should be turned into Denise as soon as possible after it is collected. Contact Denise for credit card payment and online options.

10. All expenditures are required to follow university procedures and completed through Denise’s office.

11. At the end of the internal camp/clinic, a fundraising final report form should be completed and turned into Denise. Include a $10 per camper fee for any sport receiving athletic aid as an expense.

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178

SPORTS MEDICINE

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SPORTS MEDICINE AND HEALTH PROBLEMS The following information is intended to resolve any misunderstandings and to give direction to you regarding the health program at Edinboro University of Pennsylvania. Philosophy We feel that the student athletes at EUP constitute the single most important segment of the entire athletic program; for without them, the rest of us would have no purpose for being here. With this in mind, the guidelines herein will enable the athletic training staff to ensure that our athletes remain in the best physical condition possible. Medical Autonomy In accordance with the NCAA Independent Medical Care legislation, the athletics health care team (team physicians and athletic trainers) shall have unchallengeable autonomous authority to determine medical management and return-to-play decisions related to student-athletes. The athletics health care administrator will serve in an administrative capacity to support the delivery of independent medical care for the university’s athletes. General Procedures The center of our operation will be the athletic training room at McComb Fieldhouse. Treatment and rehabilitation for all sports will take place in that facility. Also, pre-practice taping and treatments for all sports will take place there. The head athletic trainer will also be available at almost any time to answer your questions. The Athletic Training Room will be closed for recognized major holidays, including:

a. New Year’s Day b. Memorial Day c. Independence Day d. Labor Day e. Thanksgiving Day f. Christmas Day

Please plan practices and contests accordingly.

Therapy Treatments 1. Each athlete will change into shorts for below the waist treatments. 2. No shoes will be worn during treatments. 3. An athlete must plan to stay in the athletic training room for at least 30 minutes for his/her treatment

care. Resumption of Practice or Play Following an injury or illness, no athlete will resume participation until complete approval has been granted by the athletic trainer. NO EXCEPTIONS!!

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Athletic Training Room Hours Hours of operation will be set by the Head Athletic Trainer based upon available staff and practice/competition schedules. Equipment All equipment and non-expendable supplies (i.e., crutches, slings, wraps, braces, and sleeves) will be assigned to student-athlete as needed. Failure to return these items will mean that student-athlete will be billed through the business office at the prevailing hospital rate. Appointments

1. Never break or be late for an appointment – student-athlete must call the doctor or dentist if he/she must be late or cannot keep the appointment.

2. Never be late or miss practice or a meeting because of a doctor or dental appointment unless

cleared by the head athletic trainer. Rules of Conduct in the Athletic Training Room

1. No cleats in athletic training room.

1. All players must wear shorts and a shirt in the athletic training room.

2. No profane language.

3. Players will be taped and treated on first come, first serve basis.

4. Failure to report for scheduled therapy will be reported to athlete’s head coach.

5. Do not remove any supplies from the athletic training room unless you ask first. This also applies to athletic training kits.

6. Do not sit on athletic training kits or ice containers.

7. No use of tobacco products in the athletic training room will be permitted.

8. Use of cellular phones is prohibited.

Please remember that the athletic training room is a work place and not the players lounge. If student-athletes are ill or injured, please stop by, otherwise, we will see student-athlete on the field, court, or mat.

INSURANCE INFORMATION Edinboro University provides a supplemental (secondary) accident insurance that will cover

athletic injuries sustained by student athletes involved in supervised play or practice sessions, including travel to and from these functions. This coverage is offered on an “Excess” basis only. Under the terms of the policy, the coverage is considered secondary to all other valid and collectable medical insurance policies. Due to the fact that our policy is a supplemental (secondary) coverage, all athletes must have a primary medical insurance that covers athletic injuries before they will be permitted to practice or compete. To avoid delays in injury management and claims processing, it is imperative

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that the personal insurance information requested in the ATS system be completed accurately and in its entirety.

A. Primary Insurance Coverage

1. All student-athletes MUST be covered by a “Primary” health insurance policy that covers

intercollegiate related athletic injuries. Please check with your insurance carrier to be sure of this provision. Due to federal regulations, government funded insurance plans (PA Access, Medicaid, Tricare) provide only secondary benefits if there is any other insurance plan coverage. Such policies do not satisfy the University’s requirements for primary insurance coverage. Holders of these types of insurance will be required to obtain primary accident insurance.

2. If there is a change in your primary insurance coverage, please notify the Sports Medicine staff immediately to avoid delay in service.

3. If there is a lapse in insurance coverage, the student-athlete will be declared ineligible for practice and competition during this lapse. Please note, federal regulations provide that dependent coverage can be extended up to twenty-six (26) years of age.

4. If the student-athlete is covered by an HMO based outside of the Erie or Crawford County area, they may be required to return home for medical care in order to be covered by the HMO.

B. Supplemental/Secondary Coverage and Provisions

Edinboro University carries a supplemental accident insurance policy for its Department of Intercollegiate Athletic student-athletes. This policy is used for outstanding balances not covered by the student-athletes’ primary insurance or any other valid and collectable medical insurance policy.

This policy covers only those accidental injuries that occur during Authorized Covered Activity, which includes specific sport practice sessions and competitions as defined by the Director of Athletics in accordance with the NCAA. It also includes traveling to and from said scheduled practice or competition.

This policy DOES NOT COVER the following:

1. Injuries which are not a direct result of intercollegiate athletic related activity.

2. Pre-existing conditions identified by the student-athlete on their Athletic Medical History form or at the time of their pre-participation physical examination.

3. Disease and Illnesses including pregnancy.

4. Any injury occurring outside the respective traditional sport season or off-season practice/conditioning session, as allowable by the NCAA. The Edinboro University Department of Athletics reserves the right to define these periods.

C. Additional Athletic Department Policies Regarding Payment of Athletic Related Medical Expenses

1. Medical expenses will be covered up to the Maximum Benefit Amount ($90,000 per accident) if the injury causes the student-athlete to first incur medical expenses for care and treatment for the injury within ninety (90) days after the onset of injury.

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2. Medical expenses for services provided by “Off-Campus” non-University Affiliated Physicians or “Outside Medical Specialist” as defined by the Head Athletic Trainer/Team Physician will not be covered by the Department of Athletics Supplemental Accident Insurance plan unless they are referred and have received prior written approval by the Sports Medicine staff.

3. Any athlete requesting that medical service or treatment be performed by an Off-Campus non-EUP Affiliated Physicians or “Outside Medical Specialist” must be referred or receive prior written approval by a member of the Sports Medicine staff. In all cases the student-athlete will also be required to follow their primary insurance policy’s specific referral procedures for “In-Network” Providers. Procedures or services rendered without following these processes will be the sole financial responsibility of the student-athlete.

4. In cases where a student-athletes’ primary insurance does not provide benefits for EUP Affiliated Physicians, the student-athlete may be required to be seen by their In-Network Providers once an EUP Sports Medicine referral has been obtained. Out-of-Network services must have prior approval from the EUP Sports Medicine staff and will be determined on a case-to-case basis.

5. Dental Injury Policy: Coverage is for injuries to the mouth and to sound, natural teeth, while participating in an official practice or game. Coverage includes repair or replacement of teeth as a result of a "covered accident" up to a maximum of $10,000 per accident. In those sports where protective devices (mouthpieces) are mandatory and provided for use in official practice sessions and games, the University and its Supplemental Accident Insurance will provide coverage only if the device is worn by the student athlete in accordance with the guidelines set by the manufacturer.

6. Tattoos/Body Piercings: Edinboro University Athletics will NOT cover any medical expenses related to tattoos, brands or body piercings.

7. Two Year Benefit Period: Only those medical expenses incurred within a period of two years from the date of injury, as a result of an athletic-related injury, are covered. If the injured student-athletes medical bills exceed the $90,000 athletic policy limits, which must also be met within the two year period, then the NCAA’s catastrophic plan takes effect up to one million dollars for long term catastrophic injury.

8. Exit Evaluation Policy

a. Following completion of participation it is the student-athlete’s responsibility to appear before the Athletic Training staff within fourteen (14) days to complete an Exit Evaluation. At that time, the student-athlete will complete this form declaring any unresolved injuries/illnesses s/he feels are a direct result of participation in Intercollegiate Athletics at Edinboro University and his/her desire to consult with an Edinboro University Team Physician.

b. If an Exit Examination is requested, the athletic training staff will coordinate a physician

appointment with the appropriate Team Physician. The Team Physician will specify medical care necessary to resolve injuries sustained as a direct result of participation in Intercollegiate Athletics at Edinboro University.

c. The athlete will have a period of six (6) months from the date of their last competition to complete all care related to injuries/illness that require follow-up care. Any extension of this time period must be authorized by the Head Athletic Trainer.

d. The athlete will have two (2) years from the injury to ensure payment has been processed

on all unpaid claims. Edinboro University Athletic Department is not responsible for unpaid claims after 2 years from the date of the injury. Unpaid claims after two years are the responsibility of the student-athlete/parent/guardian to resolve with the provider. If unsure, you are advised to contact the Edinboro University Athletic Training Department.

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ATHLETIC TRAINING FORMS

All student athletes will be required to complete and annually review all athletic training forms on the ATS Athlete Web Portal (https://edinboro2.atsusers.com). Completion of these forms is mandatory prior to any practice or competition and is required by the NCAA, PSAC, and Edinboro University. Instructions are available on the Athletic Department website and the Edinboro University Athletic Training Facebook page.

PRE-PARTICIPATION EVALUATION/PHYSICAL EXAMS

In compliance with NCAA regulations, all student athletes on entering the University shall have a pre-participation physical examination performed by a physician. It is the responsibility of the student athlete to obtain this exam preferably from their family physician. The forms necessary are obtained on the ATS Athlete Web Portal (https://edinboro2.atsusers.com) and needs to be returned to the Athletic Training Department prior to any practice or competition. Returning athletes need only to complete all athletic training forms on the ATS Athlete Web Portal annually.

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EDINBORO UNIVERSITY

EMERGENCY ACTION PLAN FOR INTERCOLLEGIATE ATHLETICS

This plan is to serve as a guide for emergency action during functions of the Edinboro University intercollegiate

athletic program. This plan applies to all athletes involved in the official play or practice of an intercollegiate

sport sponsored by the Edinboro University Athletic Department. The athletic trainer or coach at the scene will

render immediate first aid and cardiac emergencies will require CPR/AED administered by certified personnel.

Athletic trainers must maintain current CPR/AED for the Professional Rescuer and coaches must maintain

current certification in First Aid/CPR/AED for the Workplace – Adult). An AED will be accessible to the public

in McComb Fieldhouse and the Zafirovsky Sports and Recreation Center (Dome). In a life-threatening situation,

the athletic trainer and coach’s responsibility would be to provide care to the limits of first aid and CPR

certification and to activate the local EMS system if necessary.

Serious injury: A serious injury is one in which the athlete will obviously need to be hospitalized and there is

little or no time to consult with the athletic training staff or team physician before taking action.

Examples:

stoppage of breathing

severe bleeding

obvious serious fracture

possible head or neck injury

Procedure: I. Athletic trainer or coach in charge attends immediately to the injured athlete following those

techniques taught via their respective certification (American Red Cross CPR/AED for the

Professional Rescuer, American Red Cross First Aid/CPR/AED for the Workplace – Adult).

II. If an AED is needed, they are located in the McComb Fieldhouse lobby, Zafirovsky Sports and

Recreation Center (Dome), Athletic Training, and in the Campus Police vehicles.

III. Athletic trainer or coach in charge instructs someone (preferably another athletic trainer/or

coach) to immediately perform the following actions:

A. Activate the EMS system by calling 9-1-1 on any university, community, or pay

phone. (Phone locations on the back of this document.) Relay the following

information to the 911 operator.

1. Your name and title

2. The phone number and location of where your calling including

address of the building

3. Nature of the injuries to the athlete

4. Location of the athlete (be specific)

5. Request an ambulance be dispatched

6. Request Campus Police be dispatched

7. Where someone will meet the EMS personnel

B. Return to field and assist at the accident scene unless there is a need to remain by

the phone or to direct incoming EMS.

IV. Continue to care for the athlete and monitor their condition until EMS arrives.

V. Relay the information concerning this accident to the athletic training staff at your earliest

convenience.

VI. If referral is made to a location other the EUP Athletic Training; relay the information regarding

the referral to the athletic training staff at your earliest convenience.

Injuries of moderate severity: An injury that will require a physician's care but not considered to be life or

limb threatening. When in doubt, always consider the injury to more severe and treat accordingly.

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Examples:

lacerations that may require suturing

possible fractures

orthopedic injuries (sprains/strains)

sickness

heat illness

Procedure: I. Athletic trainer (if available) or coach in charge attends immediately to the injured athlete following

those techniques taught via the American Red Cross First Aid and CPR or Sport Safety Training.

II. Refer the athlete to the Athletic Training Staff. If they are not available or cannot be reached by phone,

call/refer the athlete to Ghering Health Center.

III. If referral is made to a location other the EUP Sports Medicine, relay the information regarding the

referral to the athletic training staff at your earliest convenience.

Phone Locations, AED, and EMS Access

McComb Fieldhouse, 455 Scotland Road

Main Gym, Classroom 112, Pool

Phone: Campus Phone - Main lobby

Pool office

EMS: Front doors (Scotland Road)

AED: Main Lobby, East Wall, Athletic Training Room

Weight room, wrestling room, Room 031, Room 032, Athletic Training Room G104, Locker

rooms, aerobic room, batting cage

Phone: Campus phone - west hallway

EMS: South doors (parking lot) by Athletic Training

AED: Main Lobby, Athletic Training

Zafirovsky Sports and Recreation Center (Dome), 300 Scot Road

Phone: Campus Phone – Lobby of Administration Building

Emergency call box 1- south wall by Administrative Building entrance

Emergency call box 2 – north wall by North West corner (long/triple jump area)

EMS: Access through Administrative Building entrance only. Airlock on left will

accommodate stretcher and EMS equipment.

AED: South wall next to Administration Building entrance.

Note: All additional exterior doors are alarmed and should be used in case of

emergencies only. Use may compromise the inflation of the Dome.

If alarms sound, listen to instructions given for evacuation.

Softball field, Scot Rd practice fields

Phone: Emergency call box - east wall (outside) of visitor’s softball dugout

EMS: Scotland Rd at intersection with Scot Rd

AED: Athletic Training, Campus Police

Sox Harrison Stadium, 500 Scotland Road

Phone: Emergency call box - south doorway of old stadium locker room

EMS: Stadium - southeast gate

AED: Athletic Training, Campus Police

North practice fields, soccer field, tennis courts

Phone: Emergency call box – north wall of the ticket booth at the northeast Stadium gate

by tennis courts

EMS: Scotland Road or Perry Lane

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AED: Athletic Training, Campus Police

University Center

Gymnasium

Phone: Emergency call box - Hallway outside south east corner

EMS: North doors (parking lot)

AED: Athletic Training, Campus Police

Aerobic room

Phone: Emergency call box - Hallway outside aerobic room

EMS: Main doors to elevator (second floor)

AED: Athletic Training, Campus Police

Crawford Gym

Gymnasium

Phone: Emergency call box - Main lobby by the elevator, Multipurpose Room 119

EMS: Main entrance off Glascow Road

AED: First floor by OSD, Campus Police

Other locations

Phone: Upon arrival at a site, the athletic trainer or coach should determine access to the nearest

land line or cell phone. If this phone is located in a business or private residence, check

the availability of this phone each time you visit the site.

EMS: Upon arrival at a site, the athletic trainer or coach should determine the most appropriate

access for EMS personnel.

Emergency Phone Numbers

EMS……………………… 9-1-1 from any campus, office, or pay phone

University Police………… 2921

EUP Athletic Training

Gary Hanna……………… 1860 - office

(814) 434-7931 – cell

(724) 588-6636 -home

Audra Neumann……… 1862 - office

(814) 464-7345 – cell

Danielle Lodanosky…….. 1861 – office

(412) 302-6156

Ghering Health Center…… 2743

Athletic Injury Information (HIPPA)

Edinboro University Athletic Training is an Allied Health Profession that is subject to the federal

HIPPA laws. As such, protected health information (PHI), which includes any and all athletic injuries, cannot

be shared with Parents, Coaches, Media, Sports Information, or Athletic Administration without prior

written consent from the legal adult student-athlete. Disclosure of PHI will be determined on an individual basis

with the consent of the athlete in conjunction with the athletic trainer. The athletic trainer will then notify the

determined parties of the health information.

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Examinations of the student athletes by the Team Physicians is considered to be confidential. No

coaches, media, sports information, or athletic administration will be permitted to attend such examinations.

The results will be discussed with respective parties with permission of the student athlete at the completion of

the exam.

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Edinboro University Athletic Training Severe Weather Policy

Lightning According to the NCAA (2007), lightning is the most consistent weather hazard that may affect outdoor intercollegiate athletics. As a special addition to the emergency action plan, the Edinboro University (EUP) Department of Athletics has developed the following guidelines and policy with regards to lightning safety and emergency action plan. This lightning policy is in accordance with the National Athletic Training Association (NATA) recommendations, the NCAA recommendations and the Pennsylvania State Athletic Conference (PSAC) policy. 1. Edinboro University subscribes to the MxVision WeatherSentry by Telvent. This service allows the EUP athletic training office to monitor severe weather in the area.

Mobile alerts concerning lightning and severe weather are available through this service.

All outdoor head coaches, administrative staff members, athletic trainers, and athletic training

graduate interns/students will be on the notification list to receive these alerts

The service will alert the athletic trainer and all subscribers when there is a lightning strike

within 30 miles and again when lightning strikes within 8 miles of the surrounding area.

o If a message is received that lightning is within 30 miles coaches and officials shall be

notified there is potential for severe weather and/or lightning in the area. BE

PREPARED to suspend play and seek shelter. This notification should be considered a

warning that dangerous weather is in the area.

o If a message is received that lightning is within 8 miles of the area ALL ACTIVITIES

WILL BE STOPPED AND YOU MUST SEEK SHELTER.

o The weather service also will provide the athletic trainer with a message when the

lightning has left the area. The all clear message is set for the NATA (2000) and the

NCAA (2007) recommendation for a minimum of 30 minutes.

o This is the only method the athletic training staff will use to monitor lightning activity in

the area.

o All decisions about lightning and the continuation of competition or practice will come

from the athletic trainer. As per the PSAC policies and procedures “The host certified

athletic trainer will have the unchallengeable authority to suspend or postpone

competition in the event of lightning. The certified athletic trainer and game

official or/game administrator must consult and agree as to the time of

resumption of play.”

2. In the event that lightning is identified as a threat and the athletic activities are suspended the following will occur:

Football/Soccer/Lacrosse/Outdoor Track/ Tennis Complex: All players, coaches and officials will return to their respective locker rooms until notified by the athletic trainer that play or practice can safely resume.

If locker rooms are not available, players should seek shelter in the stadium restroom, a team bus or

their vehicles.

Softball Complex: All players, coaches, and officials will return to their locker rooms, the Mike S. Zafirovski Sports and Recreation Dome, or a team bus for shelter. The dugouts at the softball complex are not considered a safe environment and are not considered appropriate shelter for severe weather.

Cross Country Course: In the event of severe weather, seek shelter in the nearest available facility, team buses, or personal vehicles. Appropriate locations for shelter in severe weather are:

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Frequently inhabited buildings

Buildings that have electric & telephone wiring and plumbing pathways which aid in the grounding of a building and increase the safety from lightning.

3. In the event that the MxVision WeatherSentry service fails to deliver notifications or is otherwise unavailable, secondary procedures are in place for emergency procedures.

The NATA policy of the flash-to-bang method will be utilized o To use the flash-to-bang method, the observer begins counting when a lightning flash is

sighted. Counting is stopped when the associated bang (thunder) is heard. Divide this count by 5 to determine the distance to the lightning flash (in miles). For example, a flash-to-bang count of 30 seconds is equal to a distance of 6 miles (NATA, 2000).

Once activities are suspended, activities can not resume until at least 30 minutes after the last sound of thunder or lightning flash.

The athletic trainer on site will be the sole person responsible to determining when play can continue.

Tornado

While tornados are not a frequent occurrence in this geographic area, they do present a significant risk for severe injury and structural damage. The Athletic Department has developed the following policy for athletes, coaches, and administrative staff in case of a severe weather emergency. The Athletic Department Severe Weather Policy is in accordance to the Edinboro University Emergency Response Guide which can be found at: http://www.edinboro.edu/departments/university_comm/emergency-guide.dot#tornado. All coaches should be aware of the weather forecasts and should also be cognizant of the following National Weather Service terms.

Tornado Watch - Conditions are right for a tornado to develop. Tornado Warning - Radar or weather spotters have identified a tornado in the area. 1. Edinboro University subscribes to the MxVision WeatherSentry by Telvent. This service allows the EUP athletic training office to monitor severe weather in the area.

Mobile alerts concerning lightning and severe weather are available through this service.

All outdoor head coaches, administrative staff members, athletic trainers, and athletic training graduate interns/students will be on the notification list to receive these alerts

The service will alert the athletic trainer and all subscribers when there is a tornado watch or tornado warning in the monitored area (30 miles).

o If a message is received that a tornado watch has been issued , coaches and officials shall be notified there is potential for severe weather in the area. BE PREPARED to suspend play and seek shelter.

o If a message is received that a tornado warning has been issued, ALL ACTIVITIES WILL BE STOPPED AND YOU MUST IMMEDIATELY SEEK APPROPRIATE SHELTER.

Edinboro University will activate the Campus Emergency Alert System, which may include any or all of the following, e2 Campus Alerts, mass e-mail, broadcast voice mail, desktop pop-ups to network accounts. Additional updates will be provided as necessary. The all clear will be sent when it is safe.

During a period of tornado warning, a public warning will be signaled by the Edinboro Volunteer Fire Department siren. The warning is a three-minute up-and-down tone. The all clear signal is a long, even tone.

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2. In the event that a tornado is identified as a threat and athletic activities are suspended, the following will occur:

Football/Soccer/Lacrosse/Outdoor Track/ Tennis Complex: All players, coaches and officials will return to their respective locker rooms until notified by the authorities (AT Staff, Campus Police) that play or practice can safely resume.

o If locker rooms are not available, players should seek shelter in the Sox Harrison Stadium

restroom.

Softball Complex: All players, coaches, and officials will return to their locker rooms in the Sox Harrison Stadium. The dugouts at the softball complex are not considered a safe environment and are not considered appropriate shelter for severe weather.

McComb Fieldhouse: All players, coaches, and officials shall seek shelter in the lower level of McComb Fieldhouse in an area that has no windows (interior room, locker room). DO NOT REMAIN IN THE MAIN GYM OR POOL AREA. The most dangerous locations are generally large rooms with large expansive roofs such as gymnasiums, pools, and auditoriums.

Mike S. Zafirovski Sports and Recreation Dome: All players, coaches, and officials will vacate the Dome and attempt to take shelter in the lower level of McComb Fieldhouse in an area that has no windows (interior room, locker room). If not possible, take shelter in the Dome administrative building restrooms.

Cross Country Course: In the event of severe weather, seek shelter in the nearest available facility. Persons caught outside who cannot reach shelter safely should seek a nearby ditch or depression and lay flat, shielding their head with their arms.

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Edinboro University Athletic Training Concussion Management Guidelines

1. EUP Athletics will require student-athletes to sign a statement in which student-athletes accept the

responsibility for reporting their injuries and illnesses to the sports medicine staff, including signs and

symptoms of concussions. During the review and signing process student-athletes will be provided with

educational material on concussions. (Attachment A).

2. EUP Athletics will have on file and annually update an emergency action plan for each athletics venue to

respond to student-athlete catastrophic injuries and illnesses, including but not limited to concussions, heat

illness, spine injury, cardiac arrest, respiratory distress (e.g. asthma), and sickle cell trait collapses. The

policy will be located in the EUP Athletic Department Coaches’ Handbook. All athletics healthcare

providers and coaches shall review and practice the plan annually. These sessions will be conducted prior

to the start of the sport season.

3. EUP Athletics shall have on file a written team physician–directed concussion management plan that

specifically outlines the roles of athletics healthcare staff (e.g., physician, certified athletic trainer, nurse

practitioner, neuropsychologist). In addition, the following components have been specifically identified

for the collegiate environment:

a. EUP Athletics coaches will attend an in-service presentation; receive a copy of the concussion

management plan and a fact sheet on concussions in sport annually. Each coach will acknowledge

receipt of these materials and this acknowledgement (Attachment B) will be kept on file in the

Athletic Director’s office.

b. EUP Athletics sports medicine staff will provide an annual educational component for faculty on

concussions. This may take the form of a brochure provided by the conference and distributed by

the Vice-President.

c. EUP Athletics sports medicine staff members and other athletics healthcare providers will practice

within the standards as established for their professional practice (e.g., team physician, certified

athletic trainer, physical therapist, nurse practitioner, physician assistant, neurologist,

neuropsychologist).

d. EUP Athletics sports medicine staff shall record a baseline assessment for each student-athlete.

The same baseline assessment tools will be used post-injury at appropriate time intervals. The

baseline assessment will consist of the use of: 1) symptoms checklist (ImPACT); 2) standardized

balance assessment (BESS, Attachment E) and; 3) neuropsychological testing (computerized

ImPACT test or C3 Logix). Neuropsychological testing has been shown to be effective in the

evaluation and management of concussion. However, neuropsychological tests will not be used as

a standalone measure to diagnose the presence or absence of a concussion as EUP Athletics uses a

comprehensive assessment by its sports medicine staff.

e. When a student-athlete shows any signs, symptoms or behaviors consistent with a concussion, the

athlete will be removed from practice or competition, by either a member of the coaching staff or

sports medicine staff. If removed by a coaching staff member, the coach will refer the student-

athlete for evaluation by a member of the sports medicine staff. During competitions, on the field

of play injuries will be under the purview of the official and playing rules of the sport. EUP staff

will follow such rules and attend to medical situations as they arise. Visiting sport team members

evaluated by EUP sports medicine staff will be managed in the same manner as EUP student-

athletes.

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f. A student-athlete diagnosed with a concussion will be withheld from the competition or practice

and not return to activity for the remainder of that day. Student-athletes that sustain a concussion

outside of their sport will be managed in the same manner as those sustained during sport activity.

g. The student-athlete will receive serial monitoring for deterioration. Athletes will be provided with

written home instructions (Attachment C) and a patient concussion information sheet (Attachment

D) upon discharge; preferably with a roommate, guardian, or someone that can follow the

instructions.

h. The student-athlete will be evaluated by a team physician or the physician’s designee as outlined

within the concussion management plan. Once asymptomatic and post-exertion assessments are

within normal baseline limits, return to play shall follow a medically supervised stepwise process.

i. An official notification from the Sports Medicine office will be sent to all of the student-athlete’s

professors and FAR that the student-athlete has sustained a concussion. Academic

accommodations will be determined as per the Return-to-Learn Concussion Management protocol.

j. Final authority for Return-to-Play shall reside with the team physician or the physician’s designee

as noted in the Concussion Management flowchart.

4. EUP Athletics sports medicine will document the incident, evaluation, continued management, and

clearance of the student-athlete with a concussion. Aggregate concussion numbers per sport will be

reported to the Director of Athletics annually.

5. Athletics staff, student-athletes and officials will continue to emphasize that purposeful or flagrant head or

neck contact in any sport should not be permitted.

Reference Documents 1. NCAA and CDC Educational Material on Concussion in Sport. Available online at www.ncaa.org/health-safety

2. NCAA Sports Medicine Handbook. 2009-2010.

3. National Athletic Trainers’ Association Position Statement: Emergency Planning in Athletics. Journal of Athletic Training, 2002;

37(1):99–104.

4. Recommendations and Guidelines for Appropriate Medical Coverage of Intercollegiate Athletics. National Athletic Trainer’s

Association. 2000. Revised 2003, 2007, 2010.

5. Consensus Statement on Concussion in Sport 3rd International Conference on Concussion in Sport Held in Zurich, 2008. Clinical

Journal of Sport Medicine, 2009; 19(3):185-200.

6. Concussion (Mild Traumatic Brain Injury) and the Team Physician: A Consensus Statement. 2006. Publication by six sports

medicine organizations: AAFP, AAOS, ACSM, AMSSM, AOSSM, and AOASM.

7. National Athletic Trainers’ Association Position Statement: Management of Sport-Related Concussion. Journal of Athletic

Training, 2004; 39:280-297.

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Edinboro University Athletic Training

Concussion Management Plan

Obtain Baseline Testing:

Symptom checklist, SCAT 2 Balance and Coordination Examination and ImPACT testing

data obtained for athletes in high-risk sports for concussion basketball, football, lacrosse, pole

vaulting, soccer, softball, and wrestling or student athletes with pertinent medical history of

concussion

Concussion Identified and Assessed:

Physical examination and assessment of concussion symptoms by medical staff (athletic

trainer and/or physician).

o If emergent, athlete should be transported to closest emergency department

Athlete held from all physical activity

o Athlete is given patient concussion information sheet and a home instruction sheet

o Notify designated competent adult and provide home instruction sheet.

o Athlete’s professors notified of concussion

Athlete repeats baseline testing with SCAT 2 and ImPACT (within 24 hours of injury if

possible)

Concussion Management:

Athlete held from all physical activity

Implement DHA Omega-3 supplementation 3 grams daily for 30 days or until asymptomatic if

longer)

Re-assess athlete daily by medical staff

o Administer symptom checklist daily until asymptomatic;

Athlete Asymptomatic:

Athlete repeats baseline testing with ImPACT (unless directed otherwise by physician and/or

neuropsychologist)

Test Results Return to Baseline:

Perform exertional testing

Re-evaluation by physician

or designee for return to

play decision

Test Results NOT Returned to Baseline:

When medically cleared by physician,

repeat test battery; consider neuropsych

consult with more detailed test battery

When medically cleared by physician, repeat

exertional testing; re-evaluation by physician

for return to play decision

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Edinboro University Athletic Training

Post-Concussion Exertional Testing Protocol

If no change or increase in symptoms, final return to play decision made by medical staff.

Symptom checklist, (SCAT 2) and ImPACT

Asymptomatic Symptomatic

Light aerobic conditioning

10 -15 min stationary bike ( 40% max

intensity )

24 hour complete rest

Light to Moderate aerobic conditioning

10-15 min continuous jogging on treadmill

Strength Training

Push-ups, sit-ups, lunges, squats

Sport Specific Exertional Training (non-contact)

Advanced cardiovascular training: sprint

activities

Advanced strength training: weight lifting

exercises

Sport specific agility drills (no risk of contact

Non-contact practice

Full contact practice

195

Edinboro University Athletic Training

Return-To-Learn Concussion Management Protocol

The Edinboro University Return-To-Learn protocol will be managed in a stepwise program that fits the needs of the individual. Upon

determination that a student-athlete has sustained a concussion, Athletic Training staff will notify the student-athlete’s professors,

Dean of Students, Faculty Athletics Representative, and the respective coach via email. A copy of the PSAC Faculty Education Flyer

on Concussion will be attached. Cognitive stressors such as academic work, video games, reading, texting, and watching television

should be avoided for rest. If there is a need for academic accommodations, they will be recommended by the EU Team Physician and

or his designee. Academic accommodations (if any) will be detailed on an EU Academic Accommodations Form (attached) The form

will be emailed to the above mentioned parties and a hard copy will be given to the student-athlete. This information is considered

to be confidential and is under the guidelines of HIPPA.

The guideline below will be followed on an individual basis:

If the student-athlete can’t tolerate light cognitive activity, s/he should remain at home or in the residence hall.

Once the student-athlete can tolerate cognitive activity without the return of symptoms, s/he may return to the classroom,

typically in gradual increments.

A holistic multidisciplinary team of EU faculty and staff will aid in the adjustment of an individual’s educational plan. These

individuals may include:

Team Physician

Athletic trainer

University Physician (Ghering)

Counselor

Speech-Language Pathologist

Learning Specialist (ASC and OSD)

The multidisciplinary team can establish an individual’s educational plan based on concussion signs and symptoms for up to two

weeks. Student-athletes found to need further accommodations due to concussion-related signs and symptoms greater than two weeks,

will be re-evaluated by the EU team physician and may require the engagement of other campus resources.

Attachment A

196

Edinboro University Athletic Training

Student-Athlete Concussion Statement

☐ I understand that it is my responsibility to report all injuries and illnesses to my athletic trainer

and/or team physician.

☐ I have read and understand the NCAA Concussion Fact Sheet.

After reading the NCAA Concussion fact sheet, I am aware of the following information:

(Please initial after each statement)

________ A concussion is a brain injury, which I am responsible for reporting to my team

physician or athletic trainer.

________ A concussion can affect my ability to perform everyday activities, and affect

reaction time, balance, sleep, and classroom performance.

________You cannot see a concussion, but you might notice some of the symptoms right away.

Other symptoms can show up hours or days after the injury.

________ If I suspect a teammate has a concussion, I am responsible for reporting the injury to

my team physician or athletic trainer.

________ I will not return to play in a game or practice if I have received a blow to

the head or body that results in concussion-related symptoms.

________ Following concussion the brain needs time to heal. You are much more likely to have

a repeat concussion if you return to play before your symptoms resolve.

________In rare cases, repeat concussions can cause permanent brain damage, and even death.

__________________________________ _____________

Signature of Student-Athlete Date

__________________________________

Printed name of Student-Athlete

Attachment B

197

Edinboro University Athletic Training

Coaches Acknowledgement Statement

I have received, reviewed and understand the NCAA Concussion fact sheet for coaches.

I have received and reviewed the EUP Concussion Management Policy

I have attended a mandatory annual in-service on concussion management.

______________________________ ________________________ Signature of Coach Date

_______________________________________

Printed name of Coach

Attachment C

198

Edinboro University Athletic Training

Concussion Information: Home Instruction Sheet

Name____________________________________ Date________________________________

You have had a head injury or concussion and need to be watched closely for the next 24-48 hours.

It is OK to: There is no need to: DO NOT

Use Tylenol (Acetaminophen)

Use an ice pack to head/neck for

comfort

Eat a light meal

Go to sleep

Check eyes with a light

Wake up every hour

Stay in bed

Drink alcohol

Eat spicy foods

Drive a car

Use asprin, Aleve, Advil or other

NSAID products

Special Recommendations:

____________________________________________________________________________________________________________

________________________________________________________________________________________

WATCH FOR ANY OF THE FOLLOWING PROBLEMS:

Worsening headache Stumbling/loss of balance

Vomiting Weakness in one arm/leg

Decreased level of consciousness Blurred Vision

Dilated Pupils Increased irritability

Increased Confusion

If any of these problems develop, call your athletic trainer or go to the Emergency Room immediately.

Athletic Trainer____________________________ Phone__________________________

Athletic Trainer____________________________ Phone__________________________

Athletic Trainer____________________________ Phone___________________________

You need to be seen for a follow-up examination at ________ Am/Pm at:_____________

Recommendations provided to_________________________________________________________________

Recommendations provided by_________________________________________________________________

Attachment D

199

Patient Concussion Information Sheet

Name: _______________________________________________: You have had a concussion and need to be watched

closely for the next several days until you have completely recovered. The following information is regarding your

treatment and recovery.

What is a concussion? A concussion is a brain injury that is caused by a blow to the head or body. It may occur from

contact with another player, hitting a hard surface such as the ground, floor, being hit by a piece of equipment such as a

bat or ball, or a motor vehicle accident. A concussion can change the way your brain normally works. It can range from

mild to severe and presents itself differently for each athlete. A concussion can happen even if you do not lose

consciousness.

What are the symptoms of a concussion? You can’t see a concussion, but you may notice some of the symptoms right

away. Other symptoms can show up hours or days after the injury. Concussion symptoms may include:

• Amnesia

• Confusion

• Headache

• Loss of consciousness

• Balance problems or dizziness

• Double or fuzzy vision

• Sensitivity to light or noise

• Nausea (feeling that you might vomit)

• Feeling sluggish, foggy or groggy

• Feeling unusually irritable

• Difficulty getting to sleep or disrupted sleep

• Slowed reaction time

• Concentration or memory problems

(Forgetting game plays, facts, meeting times)

How do you recover from a concussion? Your brain needs time to heal. Until you completely recover from your concussion, you

will be held from all athletic activity. Exercise or activities that involve a lot of concentration, such as studying, working on the

computer, or playing video games may cause concussion symptoms (such as headache or tiredness) to reappear or get worse. While your

brain is still healing, you are much more likely to have a repeat concussion. In rare cases, repeat concussions can cause permanent brain

damage, and even death. Severe brain injury can change your whole life. You will be evaluated by your physician initially and undergo

some testing to determine how the concussion is affecting your ability to balance (SCAT II test) and process information (IMPACT

test). You will be followed daily by your athletic trainer to monitor your symptoms. When your symptoms are completely gone and your

concussion testing results have returned to a normal level, you will perform some exertional tests under the supervision of your athletic

trainer. Before returning to your sport, you must be re-evaluated by your physician and medically cleared for return.

What to watch for? If you develop any new symptoms or increases in current symptoms, contact your athletic trainer or

physician immediately at: ______________________________________________________________________________________

Medications: You have been given two medications to take as follows:

as needed for headache.

(supplement found at a local pharmacy)

Additional Instructions: DO NOT drive a car or motor scooter, drink alcohol, eat greasy or spicy foods, or take aspirin, Aleve, Advil

or other anti-inflammatory medications!

Follow-up: You will be seen for follow-up examination by ________________________ on _______________ at________________.

200

A concussion is a type of brain injury that changes the way the

brain normally works. A concussion is caused by a bump, blow or jolt to

the head. Concussions can also occur from a fall or blow to the body that causes the head and brain to move rapidly back and forth. Even what seems to be a mild bump to the head can be

serious. Proper recognition and

response to concussion can prevent further injury and help with

recovery. The symptoms of concussion can show up right after an injury or may not appear or be noticed until hours or days after the injury

(U.S. Dept. HHS/CDC)

focus

THE FACTS

ALL CONCUSSIONS ARE SERIOUS

MOST CONCUSSIONS OCCUR WITHOUT LOSS OF

CONSCIOUSNESS

RECOGNITION AND PROPER RESPONSE TO CONCUSSIONS WHEN THEY FIRST OCCUR CAN HELP AID RECOVERY AND PREVENT FURTHER INJURY. OR EVEN DEATH

The universities that comprise the Pennsylvania State Athletic Conference include: Bloonishurg, California, Cheyney, Clarion,

East Stroudsburg, Edinboro, Gannon, I UP, Kutztown, Lock Haven, Mansfield, Mercy hurst, Millersville, Pitt-Johnstown, Seton Hill,

Shippensburg, Slippery Rock and West Chester. Passion. Pride. Pennsylvania! www.psacsports.org

A FACT SHEET FOR FACULTY, ADMINISTRATORS, COACHES AND STAFF

PRESENTED BY THE PENNSYLVANIA STATE ATHLETIC CONFERENCE

CARING FOR OUR STUDENT-ATHLETES THAT

HAVE BEEN DIAGNOSED WITH A

CONCUSSION SO THEY CAN RETURN TO

LEARNING, PRACTICE AND COMPETITION

What is a Concussion?

201

What do I need to know about a student-athlete returning to activities?

Student-athletes with a concussion should NEVER return to

practice or competition on the same day the injury occurred.

They should delay returning to activities until a health-care

professional says they are symptom-free.

Supporting a student- concentration, such as • Receive help with )UN;.f%» —' 30 W i athlete recovering from a studying, working on the

computer, or playing video

classwork, and/or • Reduce

time spent on the concussion requires a THINKING / REMEMBERING

collaborative approach games, may cause computer, reading or • Difficulty thinking clearly

among professionals, as concussion symptoms to writing. • Difficulty concentrating or

s/he may need reappear or get worse. Remembering

accommodations during It is normal for student • Feeling more slowed down

recovery. Student-athletes who -athletes to feel frustrated, • Feeling sluggish, hazy,

return to learning after a sad, and even angry foggy or groggy

Services and concussion may need to: because they cannot return PHY^ICAI

accommodations for • Student-athletes may to play and practice right riii wiwr\L • Headache or "pressure" in

student-athletes may require a step-wise away or cannot keep up Head

include environmental approach to the return to with their classwork. A • Nausea or vomiting

adaptations, curriculum learn environment, student may also feel • Balance problems or dizzi-

modifications, and similar to their return to isolated from peers or Ness behavioral strategies. play environment. social networks. Talk with • Fatigue or feeling tired

C * * • Take rest breaks, as

student-athletes about • Blurry or double vision • Sensitivity to light or noise

Student-athletes may Needed these issues and offer • Numbness or tingling

need to limit activities • Spend fewer hours in support and • Does not "feel right"

while they are recovering Class encouragement. As the

from a concussion. • Be given more time to symptoms decrease, the EMOTIONAL

Exercising or activities take tests or complete extra help or support can • Irritable • Sad • More emotional than usual

that involve a lot of Assignments be removed gradually.

• Nervous

NCAA REQUIREMENTS H3ll3aS^|

• Drowsy The NCAA Concussion Policy and Legislation mandates that institutions implement the • Sleep less than usual

following: • Sleep more than usual

1. An annual process that ensures student-athletes are educated about the signs and

symptoms of a concussion;

• Has trouble falling asleep /// o r\**t^i LJ LJ c*/r* r\f~*\

2. A process that ensures a student-athlete who exhibits si gns, symptoms or behaviors (U. o. Uepi. ritio/UUU)

consistent with a concussion shall be removed from athletics activities and evaluated by a medical staff member with experience in the evaluation and management of For more information visit:

concussions; 3. A policy that precludes a student-athlete diagnosed with a concussion from returning to www.cdc.gov/concussion

athletic activity for at least the remainder of that calendar day; and

4. A policy that requires medical clearance for a student-athlete diagnosed with a Or

concussion to return to athletics activity as determined b\ a physician or the physician's

designee. www.ncaa.org

Information contained in this flyer obtained from the U.S. Dept of HHS/Centers for Disease Control & Prevention and The NCAA

SYMPTOMS REPORTED BY THE STUDENT-

ATHLETE

202

Edinboro University Athletic Training Concussion Management Academic Accommodations for Student Athletes Diagnosed with Concussion

Student Name: _____________________________

Dates Requested for Accommodations ______________________________

• Class attendance restrictions:

_____ full day as tolerated

_____ half day as tolerated

_____ classes / hours per day

_____ no school until: ____________, then attempt half / full days as tolerated

• Testing:

_____ extra time to complete tests

_____ testing in a quiet environment

_____ test across multiple sessions

_____ reduce length of tests

_____ postpone tests

• Note taking:

_____ allow student to obtain class notes or outlines ahead of time to aid organization and reduce

multitasking demands. Alternatively, copies of another student’s notes could be provided

• Workload reduction:

_____ reduce overall amount of make-up work, class work, and homework, by 50%;

_____ allow student extended deadlines or turn in assignments late.

• Breaks: _____ take breaks as needed to control symptom levels

_____________________________________

Edinboro University Athletic Training

Gary Hanna, LAT - 1860

Audra Neumann, LAT - 1862

Danielle Lodanosky, LAT - 1861

_____________________________________

Team Physician

203

Edinboro University Pregnancy

And Parenting Policy

Edinboro University Athletic Department is committed to the personal health and development of all our

student athletes and to the educational mission of our school. We strive to provide an environment that respects

all pregnancy and parenting decisions and urges all participants to work cooperatively toward degree

completion. This Policy sets forth the protections that should be provided for pregnant and parenting students,

including those with pregnancy related conditions. We want to protect every student-athlete’s physical and

psychological health, and their ability to complete their education.

Federal Laws

Title IX of the Education Amendments of 1972 bars discrimination on the basis of sex, which includes the

guarantee of equal educational opportunity to pregnant and parenting students. This means that our student-

athletes cannot be discriminated against because of their parental or marital status, pregnancy, childbirth, false

pregnancy, termination of pregnancy or recovery therefrom. In addition, a student’s medical information may

be protected by other federal laws. Some actions that may be permissible under NCAA rules are impermissible

under federal law, and our institution adheres to federal law.

In order to comply with federal law:

• The athletic department will only require a pregnant or parenting student-athlete’s physician to certify

physical and emotional fitness as a condition for participating in athletics when such certification is

required of student-athletes who experience other temporary disabilities.

• The athletics department will allow a pregnant or parenting student-athlete to fully participate on the

team, including all team-related activities, unless the student-athlete’s physician or other medical

caregiver certifies that participation is not medically safe.

• Medically necessary absences from team activities due to pregnancy shall be considered excused

absences.

• No coach or other athletic department personnel shall suggest to any student-athlete that his or her

continued participation on a team will be affected in any way by pregnancy or parental or marital status.

• The athletic department will not allow a hostile or intimidating environment on the basis of pregnancy

or parental status to exist. Acts or statements that are hostile toward pregnancy or parenting, or that shun

or shame the student-athlete because she is pregnant or parenting will not be tolerated. Such conduct

prevents an individual from effectively participating in, or denies a person the benefits of, the

educational opportunities provided by this institution.

• The athletic department will not terminate or reduce a student-athlete’s athletic aid because of the

student-athlete’s pregnancy, marital or parental status during the term of the award.

• Students may take a medical pregnancy leave, and at the end of that leave they will be reinstated to the

same status they had before the leave.

• The athletic department will renew a pregnant, formerly pregnant, or parenting student athlete’s award,

so long as the student-athlete is in good standing academically, remains engaged with our athletic

department and meets NCAA eligibility standards. Returning students may be evaluated in the same

manner as any other team member to determine their specific position on the team, such as a starter or as

a forward.

204

• The athletic department will not permit the use of any written or verbal contract that requires a student-

athlete to not get pregnant or become a parent as a condition of receiving an athletics award or a member

of a team.

• The athletic department will not provide health benefits for pregnancy, including counseling, physical

examinations, medical treatment, surgical expenses, medication, rehabilitation and physical therapy

expenses and dental expenses, as those benefits are not supplied to student-athletes who experience

other temporary disabilities that are not accidental injuries. Edinboro University Athletic Department’s

medical insurance coverage policy for student-athletes can be found in the Student Athlete Handbook

and at http://www.gofightingscots.com/documents/2014/11/6/Athletic_Department_Handbook_rev_110414.pdf?&tab=3 • Our pregnant and formerly pregnant students who wish to continue to participate in athletics are

entitled to assistance and rehabilitation on the same basis as such assistance is provided to student-

athletes with other temporary disabilities.

In order to assist our student-athletes:

• The athletics department will assist the student-athlete to access the pregnancy and parenting support

resources that are available to all college students.

• The athletic department will help the pregnant or parenting student-athlete plan for his or her continued

academic progress, in accord with the university’s educational mission.

• The athletic department will help the student-athlete return to sport after pregnancy and during

parenting, if the student-athlete so desires.

• The athletics department will publish this Policy in the Student-Athlete

Handbook, make this Policy available to student-athletes and their families on-line, and provide specific

education on this Policy for all student-athletes and their families.

• The athletic department, in conjunction with the Team Physician, the Faculty Athletics

Representative, the Senior Woman Administrator, Licensed Athletic Trainers will regularly review

student-athlete pregnancy and parenting cases as they occur to monitor compliance with this Policy.

Reporting

• The athletic department will not require any student-athlete to reveal pregnancy or parenting status.

Our department will work to create an environment which encourages the student athlete to voluntarily

reveal her pregnancy and his or her parenting status, in order for our institution to provide optimal

support for physical and mental health with professional health care. The sports medicine staff will

respect the student-athlete’s requests for confidentiality until such time when there is medical reason to

withhold the student-athlete from competition.

• No athletic department personnel will publicly release personally identifiable health information about

pregnancy without written, timely authorization from the student-athlete.

• When a student-athlete reveals her pregnancy or parenting status to athletic department personnel, they

should direct the student-athlete to this Policy. They should reiterate the department’s protection of the

student-athlete’s team membership status and financial aid. Athletic department personnel should refer

the student-athlete to the team physician, to the student-athlete’s personal physician, or to Student

Health Services who are trained in providing information about pregnancy and parenting support

options.

• Athletic department personnel who suspect that a student-athlete is pregnant may report their concerns

to the Athletic Training staff, to the Team Physician, or to Student Health Services who are trained in

pregnancy and parenting support options.

• Teammates of pregnant student-athletes may report their concerns to the Athletic Training staff, to the

Team Physician, or to Student Health Services who are trained in pregnancy and parenting support

options.

205

Enforcement and Non-Retaliation

• Any member of the athletic department found to have violated this policy by threatening to withhold or

withholding athletic participation or an athletic award, by harassing a student athlete on the basis of

pregnancy or parenting status, or by breaching medical confidentiality, will be subject to disciplinary

action from the university. The athletics department will also take appropriate remedial action to correct

the situation.

• Any member of the athletics department who becomes aware of conduct that violates this policy

should report the conduct to an appropriate official, such as the Director of Athletics, the Compliance

Officer, the Faculty Athletics Representative, or the Equal Opportunity Officer. The athletic department

and university will make every effort to prevent public disclosure of the names of all parties involved,

except to the extent necessary to carry out an investigation.

• Retaliation is specifically prohibited against anyone who complains about pregnancy or parental status

discrimination, even if the person was in error about the lawfulness of the conduct complained about.

The athletic department will take steps to prevent any retaliation against the individual who made the

complaint.

206

EDINBORO UNIVERSITY ATHLETIC DEPARTMENT

EXIT POLICY and EVALUATION

Policy Edinboro University, Department of Athletics realizes that some injuries/illnesses incurred as a direct result of participation in intercollegiate athletics may need follow-up evaluation, treatment, rehabilitation and occasionally surgery after the student-athlete concludes his/her participation on an athletic team. Edinboro University will arrange and provide medical care for accidental injuries sustained as a direct result of practice or competition for the University. The Athletic Department will take responsibility to provide financial assistance in the form of a secondary insurance plan for these athletic related medical issues so long as the student-athlete maintains usable health insurance coverage. If a student-athlete terminates his/her intercollegiate participation to pursue a professional sport experience, and/or passes a pre-participation physical examination for a professional or post-collegiate team, this will signify termination of the Athletic Department’s customary financial support and medical responsibility for all of the student-athlete’s medical issues (accidental injury). If the student-athlete does not follow-through with his/her responsibility to present for his/her Exit Evaluation, the athletic trainer will attempt to contact the student-athlete. If the athletic trainer does not receive the completed form from the student-athlete within fourteen (14) days, this will signify termination of the Athletic Department’s customary financial support and medical responsibility for all of the student-athlete’s athletic related medical issues (accidental injury). Student-Athlete’s Responsibility Following completion of participation it is the student-athlete’s responsibility to appear before the athletic training staff within fourteen (14) days to complete an Exit Evaluation. At that time, the student-athlete will complete this form declaring any unresolved injuries/illnesses s/he feels are a direct result of participation in Intercollegiate Athletics at Edinboro University and his/her desire to consult with an Edinboro University Team Physician. If an Exit Examination is requested, the athletic training staff will coordinate a physician appointment with the appropriate Team Physician. The Team Physician will specify medical care necessary to resolve injuries sustained as a direct result of participation in Intercollegiate Athletics at Edinboro University.

I understand that I have a period of six (6) months from the date of my last competition to complete all care related to injuries/illness that require follow-up care. Any extension of this time period must be authorized by the Head Athletic Trainer.

Initials:

I understand that it is my responsibility to attend the physician appointment. Failure to attend the physician appointment assigned to me will signify termination of the Athletic Department’s customary financial support and medical responsibility for all of the student-athlete’s athletic related medical issues (accidental injury).

Initials:

I understand that the Athletic Department, with prior approval of medical services, will continue to provide a secondary insurance for this care so long as I maintain usable health insurance. I understand that the Edinboro University Athletic Department is not obligated to pay for treatment of injury (athletic related or not) if the student-athlete does not have usable health insurance OR if the care is not coordinated by the Medical Staff at Edinboro University

Initials:

I understand if I terminate or at the conclusion of my intercollegiate participation, I pursue a professional sport experience, and then pass a pre-participation physical exam for a professional team, this will signify termination of the Athletic Department’s customary financial support and medical responsibility for all of the student-athlete’s medical issues (injury and/or illness).

Initials:

I understand that I have TWO (2) years from the injury to ensure payment has been processed on all unpaid claims. I understand Edinboro University Athletic Department is not responsible for unpaid claims after 2 years from the date of the injury. Unpaid claims after 2 years are the responsibility of the student-athlete/parent/guardian to resolve with the provider. Student-athletes, if unsure, are advised to contact 814-732-1860, the Edinboro University Athletic Training Department.

Initials:

207

EDINBORO UNIVERSITY ATHLETIC DEPARTMENT

EXIT POLICY and EVALUATION

1. List any injuries you have sustained from participating in athletics that you feel are athletic related and are not yet completely resolved or healed.

2. From the above listed conditions, which would you like to have examined by your team physician in an Exit Examination, and/or those conditions above which you feel may need follow-up care, treatment, rehabilitation or surgery:

3. I would like my Certified Athletic Trainer to arrange for an Exit Examination by an EUP Team Physician:

Yes No

By signing this document, I certify that the answers to the above questions are correct and true to the best of my knowledge. The policy and the questions above have been explained to me fully and to my satisfaction. I further certify that I have listed all existing medical conditions and injuries that fit the policy criteria to the best of my knowledge. Unless an exception is otherwise granted, I understand that I have SIX (6) MONTHS from the date of my last competition to initiate all care related to injuries/illness that require follow-up care. These injuries must have occurred while participating for Edinboro University Department of Athletics. I also understand that I must have usable health insurance during this time frame with all care to be coordinated through the Edinboro University Athletic Training and Medical Staff. I understand that Edinboro University is not financially responsible for costs incurred from physician visits or medical consultations unless pre-approved by the Head Athletic Trainer or his/her designee. I fully recognize that the Department of Athletics will not be responsible for any injuries sustained after the date that this document is signed, or injuries that are not listed on this form or otherwise noted in my medical chart. I understand this policy clearly and I unreservedly sign this document.

Student-Athlete Print Name: Sport:

Student-Athlete Signature: Date:

This student athlete has not presented for an exit interview and evaluation with the team certified athletic trainer. An

attempt was made to contact the student-athlete at the below dates and times:

Date: Date: Date:

Time: Time: Time:

The student-athlete did not report for the exit evaluation after the above attempts were made to contact the student-athlete. Therefore this signifies closure of the above stated student-athlete’s Injury/Illness file.

The student-athlete presented for his/her exit evaluation. The physicians’ prescribed plan of care has

been met which signifies the closure of the above stated student-athlete’s injury/illness file.

Athletic Trainer: Date:

Team Physician: Date:

The staff athletic trainer shall attach a copy of physician dictations pertaining to injuries/illnesses in which they were referred per this exit physical.

Referral Necessary: No Yes (please list injuries that require referral):

Athlete is Referred to:

Physician Appointment Date: Time:

208

DRUG EDUCATION

& SCREENING

209

EDINBORO UNIVERSITY ATHLETICS

DRUG EDUCATION, SCREENING AND COUNSELING

PROGRAM FOR INTERCOLLEGIATE ATHLETICS

A. INTRODUCTION

The improper use of drugs and alcohol has become a matter of deep concern within our

society. Many lives are being damaged, and in some cases destroyed, by drug abuse. Edinboro

University of Pennsylvania is determined to help all student-athletes avoid such hazard, through

its established policies on drug and alcohol abuse that apply to all members of the academic

community. However, this program is specially designed for the members of our intercollegiate

athletic teams. It is based on the premise that drugs, alcohol, and athletics do not mix.

First, many drugs, when used in connection with athletic activities or physical

conditioning programs, can pose serious risks to the health of the athlete and may endanger other

persons in contact with the drug user. Symptoms of illness, temporary or permanent injury, and

even death can be caused by such drug use.

Second, the use of certain drugs may temporarily improve athletic performance and

thereby create an unfair competitive advantage for the person using them. Such uses of drugs

violate the basic principles of sportsmanship.

Third, intercollegiate athletes frequently become highly publicized role models and their

abuse of drugs and alcohol can negatively influence other young people as well as damage the

reputation of Edinboro University of Pennsylvania.

B. BASIC PROGRAM REQUIREMENTS

The purpose of this drug and alcohol education, screening, and counseling program is:

(1) to help student-athletes avoid improper involvement with drugs and alcohol by insuring that

they are well informed about drug and alcohol abuse; (2) to detect possible prohibited drug use

through a screening program based on periodic testing designed to reveal the use of drugs;

(3) to assist in the rehabilitation of student-athletes found to be misusing drugs and alcohol; and

(4) in appropriate cases, to remove from our athletic program any student-athlete who is found to

have violated the requirements of this policy.

To become and remain a participant in the intercollegiate athletic program at Edinboro

University of Pennsylvania, athletes must comply with the terms of this program on drug and

alcohol education, screening, and counseling. Accordingly, athletes should read these

requirements carefully, and if they are willing to abide by them, they should sign their names in

the space provided on the last page. If athletes decide not to sign, they will not be permitted to

participate in EUP’s intercollegiate athletic program.

210

C. EDUCATIONAL PROGRAM

The most important part of this program is an ongoing educational effort designed to help

student-athletes avoid any involvement in prohibited uses of alcohol, tobacco products, and other

drugs. Each member of every intercollegiate athletic team at Edinboro University of

Pennsylvania shall be required to participate in prescribed drug education activities.

D. PROHIBITED DRUGS

Some of the drugs about which we are concerned are illegal (that is, the law prohibits

their sale, purchase, and possession) while others may be obtained by medical prescription.

Some may be purchased lawfully “over the counter” in retail stores or in health food stores, but

all such drugs are incompatible with the integrity of our athletic program.

A student-athlete, during the period of his or her athletic eligibility, may not use the drugs

specified in the list compiled by the NCAA. This list is published each year in the NCAA

manual. If an otherwise prohibited drug is prescribed by a physician, the patient may continue to

participate in athletics provided that: (1) regarding possible risks to the health of the patient, the

attending physician certifies in writing that specified athletic activity may be undertaken safely,

and the patient executes a prescribed waiver which relieves Edinboro University of Pennsylvania

of any responsibility for illness or injury attributable to engagement in athletic activity while

under the influence of the prescribed medication; and (2) regarding possible performance-

enhancing effects, the patient’s attending physician, in consultation with Edinboro University of

Pennsylvania medical and athletic authorities, can and does implement a schedule of medication

that precludes such performance-enhancing effects during times relevant to intercollegiate

athletic competition.

For a complete update listing of banned drugs, see the NCAA web page at NCAA.org.

E. SCREENING PROGRAM

By agreeing to participate in this program, a student-athlete agrees to submit to any tests

prescribed by Edinboro University of Pennsylvania to reveal the use of any of the drugs banned

by the NCAA. No such test will be administered unless the affected person first has signed an

individual notification form (see Appendix A) which expressly identifies the specific test that he

or she will be asked to undergo, at s specific time on a specified date. The basic test to be used

for drug screening is a urinalysis. However, other types of tests, from time to time, may be

utilized to determine the presence of banned substances.

The testing based on urinalysis will be implemented as follows:

1. When test will be administered:

a. Entrance Screening

All student-athletes will be subject to drug screening as a part of their pre-

participation exam for athletics. (Appendix C) The Entrance Screening must be

performed before the student athlete’s first competition at Edinboro University. A

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coach may request that their team be entrance screened at the beginning of practice

each year. The Drug Screening Committee will approve all requests.

b. Pre-NCAA Championships

All student-athletes that qualify for NCAA Championships will be subject to drug

screening. This screening will take place prior to the beginning of the NCAA

Regional competition and include only those members of the team that actually may

take part in the competition. (Appendix D)

c. Unannounced random testing

All student-athletes may be subject to periodic unannounced random testing.

Specifically, on various occasions during the academic year, student-athletes will be

selected at random to be tested. The selection of individuals will be made through a

computer generated blind drawing. The Director of Athletics or his/her designee will

notify each affected student-athlete of the date on which testing is to be conducted.

Each affected student-athlete shall be given written notice at the time of notification.

Such notification shall be accomplished by delivery to the affected student-athlete a

copy of a signed statement (Appendix A) prepared by the Director of Athletics or

his/her designee, listing the student-athlete as one who was duly selected, at random,

to be tested on a date specified. The notification also shall include the time and

location of the test and shall be signed by the student-athlete and submitted to the

Director of Athletics or his/her designee, at the time specified for conducting the test.

d. Testing in response to individualized reasonable suspicion

A student-athlete/team may be subject to testing at any time when, in the judgment of

the Director of Athletics, the Head Coach of the student-athlete’s/team sport, and a

third member (appointed by the Director of Athletics) from the Athletic

Administration preferably the Head Athletic Trainer (Drug Screening Committee),

there is reasonable cause to suspect the student/team is engaged in the use of any of

the drugs prohibited by this policy. Such individualized or team reasonable suspicion

may be based on information from any source deemed reliable by the Drug Screening

Committee, including but not limited to: (1) observed possession of substances that

reasonably appear to be drugs of the type prohibited; (2) arrest or conviction for a

criminal offense; (3) University Disciplinary cases related to the possession, use or

trafficking in drugs of the type prohibited. Additionally such arrest and convictions

may be considered to be a first occasion of impermissible drug use as described in

section F; (4) University Disciplinary cases observed abnormal appearance, conduct

or behavior, including unusual patterns of absence from training or competition,

reasonably interpretable as being caused by the use of drug of the type prohibited.

Upon receipt of such information, the Director of Athletics shall confer with the Drug

Screening Committee representatives in determining whether there is reasonable

cause to suspect that the student-athlete is engaged in prohibited drug use.

Individualized reasonable suspicion means: if the available facts were conveyed to a

reasonable person unfamiliar with the student-athlete or the athletic program, that

person would conclude that there is a factual basis for determining that the student-

athlete is using prohibited drugs.

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If individualized reasonable suspicion is found to exist, the Director of Athletics, or

his/her designee will meet with the student-athlete. At that meeting, the Director or

his/her designee will provide written notice specifying the date, time and place at

which the student-athlete will be tested unless the student provides an explanation for

his/her behavior which is satisfactory to the Director of Athletics or his/her designee.

The test will be conducted in the same manner in which other drug screenings are

performed in this section. The consequences of failure to participate in or cooperate

with such testing and the consequences of impermissible drug use discovered through

such testing shall be the same as those applicable to unannounced random testing.

(Appendix B)

e. Alcohol Screening

Screening for alcohol abuse MAY be conducted by the Athletic Department as a part

of the drug screening process. Testing positive for alcohol would have the following

consequences:

(1) Student-athletes that test positive will meet with the Drug Screening Committee.

At that meeting it will be decided what course the student-athlete will follow to

determine the extent and treatment of this problem.

2. Consequences of failure to participate in or cooperate with testing

a. If the student declines to execute the required individual notification form (Appendix

A, B, C and D), eligibility to participate in intercollegiate athletics will be canceled

for the balance of the academic year. The procedures prescribed in Section G apply

to such a cancellation.

b. If the student-athlete fails to appear at the designated time and place for testing

without a verified excuse acceptable to the Director of Athletics, eligibility to

participate in intercollegiate athletics will be canceled for one calendar year, subject

to the procedures prescribed in Section G.

c. If the student-athlete fails, within a reasonable period of time, to produce a required

urine specimen, eligibility to participate in intercollegiate athletics will be suspended

until the student-athlete produces the required specimen under conditions prescribed

by the Director of Athletics or his/her designee. The period of suspension may be

extended indefinitely upon failure to produce the required specimen on subsequent

rescheduled testing dates. The procedures prescribed in Section G apply to any such

suspension exceeding one week.

d. A cancellation of eligibility or a suspension exceeding one week under the provisions

of Section 2, shall be deemed to be an “occasion” of impermissible drug use within

the meaning of Section F, for the purposes of cumulating sanctions in response to

multiple violations of this policy.

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F. DRUG TEST SCREENING PROTOCOL

1. The Director of Athletics or his/her designee at Edinboro University of Pennsylvania will

establish the screening dates, times, and sample size for the individual testing sessions.

2. The testing team, will be informed of the screening schedule. All parties will keep this

information CONFIDENTIAL. This information must be kept CONFIDENTIAL between

the above parties (AD, Athletic Trainer, test administrators).

3. The student-athletes will be notified by the Director of Athletics or his/her designee or

coaching staff member of the exact location and time of the drug screening. This will be done

no earlier than 8:00 p.m. the day prior to screening.

4. The Director of Athletics, or his/her designee, will ensure that the Edinboro University of

Pennsylvania “Notification of Scheduled Random Drug Screening by Urinalysis” Form has

been distributed to the student-athlete for signature.

5. The Screening Team will consist of two members of the Athletic Department staff assigned

by the Director of Athletics.

6. Drug Test Protocol

a. The screening test will take place in a secure area on the campus of Edinboro University

of Pennsylvania.

b. The student-athlete will be required to show a valid student identification card and will be

required to be dressed in tight fitting shorts and tee shirt. No backpacks, purses, etc. will

be allowed into the collection area.

c. A drug screening team member will check the student-athletes ID.

d. The student-athlete will be required to wash his/her hands. Males will be asked to

remove shirts and females will be asked to pull their shirt up to under the bra line.

e. The student-athlete will then be asked to select a drug screening kit randomly from a box.

The screen bags will be numbered. All drug screens administered will be required to be

checked with a urine adulteration test strip.

f. Student-athlete will open the kit. The student-athlete will produce the urine sample.

g. The student-athlete will then return to a drug screening table, and while sitting in the

presence of a drug screening team member, administer the test. NOTE---The test card in

the sealed foil packet should not be opened until the actual test is ready to be conducted.

The drug testing administrator will open the foil packet and place the screening strip into

the urine sample.

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h. The student-athlete and the drug screening team member will read the results of the

screen.

7. If a student screens positive at the pre-screening, he/she will have the option to sign a form of

admission or have a confirmation drug test (Appendix E).

a. If the student-athlete signs the admission form, the Director of Athletics and the Drug

Screening Committee will meet with the student-athlete to determine the proper course of

action within the drug testing policy.

b. The Drug Screening Committee will previously obtain written lab request for urinalysis

from the Team Physician. These will be kept in a secure area. A drug screening team

member or his/her designee will then transport the student-athlete to a predetermined

collection site (ACL Labs); WITHOUT DELAY, with the student-athlete in the presence

of the drug screening member at all times. At this point, the student-athlete will be asked

to sign chain of custody papers and produce another urine specimen. This specimen will

be mailed to a certified laboratory for analysis. Results of this test will be submitted to

the Director of Athletics at Edinboro University through a medical review officer.

If the test is determined positive, the student-athlete will meet with the Director of

Athletics and the Drug Screening Committee to determine the proper course of action

within the drug testing policy.

G. CONSEQUENCES OF IMPERMISSIBLE DRUG USE

When an Edinboro University student-athlete tests positive for a banned substance

subsequent to the initial drug screening, the individual may choose to sign an admission

statement (Appendix E), thus negating the need to continue further testing to determine the

validity of the screening.

When prohibited drug use has been verified through positive test results or a signed

admission statement, the following consequences will apply:

1. FIRST OCCASION

a. Notification of Parents

If the student-athlete is a minor or is a "dependent student" as defined in Section

152 of the Internal Revenue Code of 1954 (viz., essentially, one who is

financially dependent on the support of his or her parents, which would include

most undergraduate students), his or her parent will be informed by the Director

of Athletics or his designee of the known facts concerning drug abuse and the

conditions to be imposed by the institution in response to the facts.

b. Evaluation of Drug Involvement

Confidential meeting to evaluate the nature and extent of drug involvement. The

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student-athlete will be required to meet privately with the Director of Athletics,

and the Drug Screening Committee to ascertain the facts about the nature, extent,

and history of the problem. In eliciting information from the student-athlete,

responses are to be oral, are not to be given under oath, and are to be revealed

only to University officials, persons authorized by the student, and the parents of

the student-athlete if he or she is a minor. No other persons or agencies will be

given information except in response to a valid subpoena or court order.

c. Counseling and Rehabilitation

The nature and extent of the institutional counseling and medical interventions

that may be required by the Director of Athletics and the Drug Screening

Committee as a condition of continued athletic eligibility will depend on the

nature of the student-athlete’s drug involvement. The student-athlete may be

required to be cleared by the Team Physician or his/her designee and by a

qualified counselor before he/she returns to practice or competition. As a

minimum, the student-athlete may be required to enroll in a drug education

program prescribed by the institution.

d. Follow-up testing

The student-athlete may be subject to weekly testing for as long as deemed

appropriate by the Director of Athletics and the Drug Screening Committee for

one calendar year.

e. Suspension or permanent cancellation of athletic eligibility and financial aid

Even regarding a first known occasion of drug or alcohol abuse, if the problem is

deemed by the Director of Athletics and the Drug Screening Committee to be

sufficiently serious, the student may be suspended from athletic participation for a

stated interval of time or may have his or her eligibility canceled by the

institution. If eligibility is canceled, a student will not be eligible for renewal of

any athletic scholarship and an existing scholarship may be subject to

cancellation. The student athlete may have financial aid reduced or permanently

cancelled. Any such suspension or cancellation may be imposed only in

accordance with the procedures specified in Section G. The parents of minor

student-athletes and dependent student-athletes will be notified of any such

cancellation of eligibility and financial aid.

2. SECOND OCCASION

a. Notification of Parents

If the student-athlete is a minor or is a “dependent student” as defined in Section

152 of the Internal Revenue Code of 1954 (viz., essentially, one who is financially

dependent on the support of his or her parents, which would include most

undergraduate students), his or her parent will be informed by the Director of

Athletics of the known facts concerning drug abuse and the conditions to be

imposed by the institution in response to the facts.

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b. Suspension or loss of eligibility

The student-athlete will be suspended from participation in intercollegiate athletic

activities for a minimum of one athletic contest. The student-athlete may have

athletic financial aid reduced or permanently canceled. If eligibility is

permanently canceled, a student-athlete will not be eligible for renewal of any

athletic scholarship, and an existing scholarship may be subject to cancellation.

Any such suspension or cancellation may be imposed only in accordance with the

procedures specified in Section G.

c. Counseling and rehabilitation

Appropriate medical and psychological monitoring and counseling may be

required of the student-athlete, for the duration of any period of suspension, and

thereafter for as long as the Director of Athletics and Drug Screening Committee

deem appropriate.

d. Follow-up testing

During the period of suspension and at any time following reinstatement, the

student-athlete may be subject to weekly testing for as long as is deemed

appropriate by the Director of Athletics and the Drug Screening Committee for a

minimum of one calendar year.

3. THIRD OCCASION

a. Cancellation of eligibility

The athletic eligibility of the student-athlete will be cancelled permanently; and

the student-athlete will not be eligible for renewal of any athletic scholarship, and

any existing scholarship. Any such cancellation may be imposed only in

accordance with the procedures specified in Section G.

b. Counseling and rehabilitation

A student-athlete whose eligibility has been cancelled may seek assistance from

established University counseling and medical resources otherwise available to

students enrolled at Edinboro University of Pennsylvania. Such services will not

be initiated or supervised by the Athletic Department, since the student-athlete’s

affiliation with athletic programs of the institution will have ended.

In the event that a student-athlete test positive for impermissible drug use and does not

comply with the consequences outlined in Section G, or quits the team before complying with

the consequences outlined in Section G, the student-athlete will be deemed ineligible for

practice, competition or financial aid. If the athlete decides at a later date to comply with the

consequences outlined in Section G, they will be subject to all appropriate consequences outlined

in that section.

If a person does not consent to laboratory test after positive screen and quits the team,

this will constitute a positive test and all appropriate consequences in Section G will apply before

the student-athlete will be reinstated in the team at a later date.

The University reserves the right to delay the third occasion consequences if it is

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determined that it is in the best interest of the student athlete and/or they are in the care of

professional services.

H. PROCEDURES FOR IMPOSING SERIOUS SANCTIONS

Sections E and F of this policy provide notice of circumstances under which suspension

or permanent cancellation of eligibility to participate in intercollegiate athletic activities may be

imposed. Such sanctions may be imposed only in accordance with the procedures here

prescribed.

1. Written Notice

Before any suspension or cancellation is imposed, the student-athlete will be given

written notice by the Director of Athletics of the intention to suspend or cancel

eligibility, of the reasons for the proposed action, and of the right of the affected

student-athlete to request a hearing. The preliminary determination of improper drug

use that may threaten the health of the student-athlete in athletics, athletic

participation (training, practice, or competition) shall be discontinued immediately

pending a medical determination as to the fitness of the athlete. This determination,

designed to protect the health of student-athletes, shall be made as promptly as

possible.

a. Hearing Committee

If an affected student-athlete requests a hearing, it shall be afforded before a

standing committee consisting of three persons appointed by the Vice President

for Student Service and Student Success. No officer, employee, or agent of the

Athletic Department shall be eligible to serve on such a committee.

b. Conduct of Hearing

The hearing shall be convened within 5 working days after it is requested. The

hearing shall be conducted in private, attended only by the members of the

committee, the affected student-athlete and a person of his or her choice, and any

witnesses who are present to give testimony. The Director of Athletics, or his/her

designee, shall present evidence in support of the proposed suspension or

cancellation. The affected student-athlete, accompanied by a person of his or her

choice, may be present to hear and review all evidence presented in support of the

proposed sanction, to challenge such evidence, and to present other evidence in

his or her own defense. The burden shall be on the Director of Athletics to prove,

preponderance of the evidence that the impermissible drug use in fact occurred.

After hearing all such evidence as deemed relevant, the committee shall deliberate

in private for the purpose of making findings of fact. The findings and

conclusions shall be based exclusively on information supplied in the hearing.

Within 3 working days after it concludes its inquiry, the committee shall report its

conclusions concerning the facts, as well as any advice concerning the severity of

the sanctions proposed, to the Director of Athletics, who shall decide what

sanction, if any shall be imposed. The Director of Athletics, within 3 working

days, will notify the student-athlete in writing as to his/her conclusion of the

committee’s decision and any sanctions, if appropriate.

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c. Appeals

Within 5 working days, the affected student-athlete my appeal the decision of the

Hearing Committee to the Vice President for Student Services and Student

Success. Cancellation of eligibility (with attendant cancellation of any athletic

scholarship) may not be imposed until appeals through the level of the Vice

President have concluded.

I. CONFIDENTIALITY OF INFORMATION CONCERNING DRUG USE

Any information concerning a student-athlete’s alleged or confirmed improper use of

drugs, solicited or received pursuant to implementation of this program, shall be restricted to

institutional personnel and to parents of minors or dependent student-athletes. No other release

of such information will be made without the student-athlete’s written consent, unless in

response to appropriate judicial process. The institution cannot guarantee that law enforcement

or prosecutorial authorities will not gain access to information in the possession of the

institution, since valid subpoena or other enabling court order might be issued to compel

disclosure; the institution, however, will not voluntarily disclose such information in the absence

of a court order.

J. IMPROPER PROVISION OF DRUGS BY INSTITUTIONAL PERSONNEL

No officer, employee, or agent of Edinboro University of Pennsylvania may supply to

any student-athlete any drug that may endanger an athlete or affect athletic ability or

performance, or otherwise encourage or induce any student improperly to use drugs, except as

specific drugs may be prescribed by qualified medical personnel for the treatment of individual

student-athletes. Any person who has information about a possible violation of this prohibition

should report such information promptly to an appropriate University official, who shall have the

authority to investigate the allegation and to report the results of any investigation to the

President, for appropriate disciplinary proceedings against anyone who is charged with having

violated this prohibition.

Revised 7/25/17

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Appendix A

EDINBORO UNIVERSITY OF PENNSYLVANIA

Notification of Scheduled Random Drug Testing by Urinalysis

TO: _________________________________________________

(Name of Student-Athlete)

FROM: _________________________________________________

(Director of Athletics)

DATE: _________________________________________________

RE: Scheduled Urinalysis

Your name has been selected, by anonymous random sample, from the members of the

______________ (athletic team). You are to report to ____________________ (designated

location) at __________________ (time) on _________________(date). You will be

required to provide a urine specimen at that time, consistent with the policies and procedures

established by Edinboro University of Pennsylvania Drug Education, Screening and

Counseling Program.

Signed:

_____________________________________________ __________________

(Student-Athlete) (Date and Time)

Witnessed:

_____________________________________________ __________________

(Designated University Official Delivering the Notice) (Date and Time)

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Appendix B

EDINBORO UNIVERSITY OF PENNSYLVANIA

Notification of Special Drug Testing by Urinalysis

TO: _____________________________________________

(Name of Student-Athlete)

FROM: _____________________________________________

(Director of Athletics)

DATE: _____________________________________________

RE: Scheduled Urinalysis

Based on individualized reasonable suspicion that you may be engaging in the impermissible

use of drugs prohibited by the Drug Education, Screening and Counseling Program for

Intercollegiate Athletes at Edinboro University of Pennsylvania, you are to report to

____________________(designated location) at _________(time) on

______________(date). You will be required to provide a urine specimen at that time,

consistent with the policies and procedures established by Edinboro University of

Pennsylvania Drug Education, Screening and Counseling Program.

Signed:

_____________________________________________ _____________________

(Student-Athlete) (Date and Time)

Witnessed:

_____________________________________________ _____________________

(Designated University Official Delivering the Notice) (Date and Time)

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Appendix C

EDINBORO UNIVERSITY OF PENNSYLVANIA

Notification of Scheduled Entrance Screening

TO: _________________________________________________

(Name of Student-Athlete)

FROM: _________________________________________________

(Director of Athletics)

DATE: _________________________________________________

RE: Scheduled Urinalysis

The members of the team have been selected for their entrance

screening. You are to report to ____________________ (designated location) at

__________________ (time) on _________________(date). You will be required to provide

a urine specimen at that time, consistent with the policies and procedures established by

Edinboro University of Pennsylvania Drug Education, Screening and Counseling Program.

Signed:

_____________________________________________ __________________

(Student-Athlete) (Date and Time)

Witnessed:

_____________________________________________ __________________

(Designated University Official Delivering the Notice) (Date and Time)

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Appendix D

EDINBORO UNIVERSITY OF PENNSYLVANIA

Pre NCAA Championship Testing Notification of Special Drug Testing by Urinalysis

TO: _____________________________________________

(Name of Student-Athlete)

FROM: _____________________________________________

(Director of Athletics)

DATE: _____________________________________________

RE: Scheduled Urinalysis

Based on your qualifying for an NCAA sponsored event, you are to report to

____________________(designated location) at _________(time) on

______________(date). You will be required to provide a urine specimen at that time,

consistent with the policies and procedures established by Edinboro University of

Pennsylvania Drug Education, Screening and Counseling Program.

Signed:

_____________________________________________ _____________________

(Student-Athlete) (Date and Time)

Witnessed:

_____________________________________________ _____________________

(Designated University Official Delivering the Notice) (Date and Time)

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Appendix E

EDINBORO UNIVERSITY OF PENNSYLVANIA STUDENT-ATHLETE

DRUG USE ADMISSION STATEMENT

I , do hereby admit that I used

on (or about) , without proper medical authorization in the form of a valid

prescription or physician’s instructions.

This admission of drug use is made voluntarily and without threat or promise, and I

understand that it can be used in determining the consequences of my impermissible drug

use under section F of this drug education, screening and counseling program.

This statement is made as a direct result of the urine test to me on .

Offender Date

Witness Date

Collector Date

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Appendix F EDINBORO UNIVERSITY OF PENNSYLVANIA

Notification of Positive Testing I have been informed of my positive laboratory test

for on . The Director of Athletics, Head Coach, and

Head Athletic Trainer or their designee met with me and explained the consequences of impermissible drug use as

outlined in the Edinboro University Athletics Drug Education, Screening and Counseling Program for

Intercollegiate Athletics.

Occasion

Follow-Up Action:

1.

2.

3.

4.

5.

Student Athlete Signature: Date

Student Athlete Printed Name: Date

Director of Athletics or Designee Date

Drug Screening Committee Member Date

Head Coach or Designee Date

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NCAA BANNED DRUGS It is your responsibility to check with the appropriate or designated athletic staff before using any

substance.

The NCAA bans the following classes of drugs:

a. Stimulants

b. Anabolic Agents

c. Alcohol and Beta Blockers (banned for rifle only)

d. Diuretics and Other Masking Agents

e. Street Drugs

f. Peptide Hormones and Analogues

g. Anti-estrogens

h. Beta-2 Agonists

NOTE: Any substance chemically related to these classes is also banned. The institution and the student-athlete shall be held accountable for all drugs within the

banned drug class regardless of whether they have been specifically identified.

Drugs and Procedures Subject to Restrictions: a. Blood Doping

b. Local Anesthetics (under some conditions)

c. Manipulation of Urine Samples

d. Beta-2 Agonists permitted only by prescription and inhalation

e. Caffeine if concentrations in urine exceed 15 micrograms/ml

NCAA Nutritional/Dietary Supplements Warning:

Before consuming any nutritional/dietary supplement product,

review the product with the appropriate or designated athletics department staff!

Dietary supplements, including vitamins and minerals, are not well regulated and

may cause a positive drug test results.

Student-athletes have tested positive and lost their eligibility using dietary

supplements.

Many dietary supplements are contaminated with banned drugs not listed on the

label.

Any product containing a dietary supplement ingredient is taken at your own

risk.

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NOTE TO STUDENT-ATHLETES: There is no complete list of banned substances.

Do not rely on this list to rule out any supplement ingredients.

Check with your athletics department staff prior to using a supplement.

Some Examples of NCAA Banned Substances in Each Drug Class

Stimulants:

Amphetamine (Adderall); caffeine (guarana); cocaine; ephedrine; fenfluramine (Fen);

methamphetamine; methylphenidate (Ritalin); phentermine (Phen); synephrine (bitter

orange); methylhexaneamine, “bath salts” (mephedrone) etc.

Exceptions: phenylephrine and pseudoephedrine are not banned.

Anabolic Agents (sometimes listed as a chemical formula, such as 3,6,17-androstenetrione):

Androstenedione; boldenone; clenbuterol; DHEA (7-Keto); epi-trenbolone;

etiocholanolone; methasterone; methandienone; nandrolone; norandrostenedione;

ostarine, stanozolol; testosterone; trenbolone; etc.

Alcohol and Beta Blockers (banned for rifle only):

Alcohol; atenolol; metoprolol; nadolol; pindolol; propranolol; timolol; etc.

Diuretics (water pills) and Other Masking Agents:

Bumetanide; chlorothiazide; furosemide; hydrochlorothiazide; probenecid;

spironolactone (canrenone); triameterene; trichlormethiazide; etc.

Street Drugs:

Heroin; marijuana; tetrahydrocannabinol (THC); synthetic cannabinoids (e.g., spice, K2,

JWH- 018, JWH-073).

Peptide Hormones and Analogues:

Growth hormone (hGH); human chorionic gonadotropin (hCG); erythropoietin (EPO); etc.

Anti-Estrogens:

Anastrozole; tamoxifen; formestane; ATD, clomiphene etc.

Beta-2 Agonists:

Bambuterol; formoterol; salbutamol; salmeterol; etc.

Additional examples of banned drugs can be found at www.ncaa.org/drugtesting

Any substance that is chemically related to the class,

even if it is not listed as an example, is also banned!

It is your responsibility to check with the appropriate or designated athletics staff before

using any substance.

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EDINBORO UNIVERSITY OF PENNSYLVANIA

DEPARTMENT OF ATHLETICS

I have received, read and been given opportunity to ask questions about the Drug Education,

Screening and Counseling Program for Intercollegiate Athletics at Edinboro University of

Pennsylvania. I understand the policy and my responsibilities under it. I have voluntarily

decided to participate in the intercollegiate athletic program to which this policy applies.

______________________________________________ ____________________

(Signature of Student-Athlete) (Date)

(Print Name) (Banner ID #)

(Date of Birth) (Sport or Sports)

My parent(s) DO / DO NOT claim me as a dependent on their Federal Income Taxes.

(circle one)

______________________________________________ ____________________

(Signature of at least one parent or guardian if the (Date) student-athlete is a minor under Pennsylvania law)

August 2016

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SPORTS INFORMATION

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SPORTS INFORMATION

Publicity

1. ALL student-athletes, regardless of seniority, must complete and sign a sports information publicity form which will be used to publicize/promote their athletic and academic accomplishments. The Sports Information Department will either meet with each team’s student-athletes or provide the forms to each head coach to be completed. The Student-Athlete Questionnaire should be completed by ALL team members either within the first few days of arrival to training camp (fall sports) or prior to the start of preseason practice (winter and spring sports).

2. Team pictures and individual shots for publication will be taken at the beginning

of each season. This will preferably be done during the first week of practice, although the SID office will work with the respective coach to arrange an appropriate time that minimizes lost practice time. Due to new NCAA rules, each student will be asked for his/her permission for use of image in certain materials such as fundraising pieces, annual athletic fund drive brochures, etc. This permission statement will be included on Student-Athlete Questionnaire as of July 1, 2012.

3. After each athletic event, final scores and statistics, along with appropriate

highlights, must be reported to the Sports Information office, or some instances, to media outlets for prompt and efficient coverage of the sporting event. The Sports Information Office is responsible for reporting all HOME events to appropriate media outlets. For AWAY contests, the Sports Information Director will pre-arrange with the head coach to ensure that the results are reported in an appropriate manner. Realize that the SID office no longer has the ability to send a representative on many trips. In most instances, arrangements will be made to have the coach call back to the SID office with all pertinent information. Many times the SID office will work in conjunction with the home SID to receive results. However, under no circumstances do you assume that the other team is taking care of things. There will be times when a coach will be asked to contact media outlets directly with the results. Please remember to report all the results from the site of competition, whether calling directly to the media or forwarding information to the SID office. Do not wait until you return home. Under most circumstances, the general sports information extension should be used to call in results: (814) 732-1834

4. It is the responsibility of the head coach to contact the SID office immediately

with changes in rosters, schedules, etc. When an addition is made to a roster, the new player must complete in full the Student-Athlete Questionnaire (see number one). Please have new player come to the Sports Information Office immediately upon addition to roster to do so.

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5. It would be advantageous to the head coach to contact the Sports Information Director when hosting, or considering hosting, special events, tournaments, and fund-raising projects.

6. Community service is becoming more and more visible. Please let the Sports

Information Director know any time you or members of your team are involved in a community service project. Please notify us ahead of time as it may be advantageous for a member of our staff to accompany you and take photographs when appropriate.

7. It is clearly evident what your student-athletes do in their respective sports. It is not nearly as evident what they do off the court. Many times your student-athletes could be involved in an outside activity that would be very noteworthy. This includes school internships, volunteer work, community service (see #6), a medical history, etc. Please communicate with us in this regard.

8. The SID office works in conjunction with the website company to update the athletic website. The head coach is to contact the Sports Information Director with any desired additions or changes to the website. We realize that athletic websites have become a huge tool in regards to recruiting and publicizing athletic programs. By working together we can have a website that provides appropriate information to assist you in many areas.

The Sports Information Department is the intermediary between Athletic Department, its coaches and student-athletes, and the media. We are here to work hand in hand with you to properly publicize your programs and student-athletes. With that in mind, we expect you to follow these guidelines.

Each year ALL student-athletes will be expected to fully complete a Student-

Athlete Questionnaire which will provide us with valuable background necessary

in promoting their accomplishments and compiling a website bio. These forms

will be distributed through the head coach prior to the season.

ALL MEDIA REQUESTS should be arranged through the sports information

department. It is the goal to have all telephone interviews done within the sports

information office or head coach’s office. We may have to be flexible in certain

circumstances, but it is our goal to maintain the privacy of the student-athlete.

Student-athletes are greatly discouraging from handing out home phone

numbers or cell phone numbers to media, including on-campus student media.

That being said, the sports information office will not disseminate any such

numbers without the consent of said student-athlete.

If you are contacted by a member of the media, you should immediately notify

your head coach and the sports information director, no matter what time of day.

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The student-athlete has a responsibility to the media. We realize that this can be

difficult after a close loss, etc., but it is your responsibility to meet with attending

members of the media afterwards. Remember that a member of the sports

information staff will be in attendance, as well. Please follow these guidelines

during all interviews:

o If conducting an in-person interview, be dressed appropriately. Following

a game it is best to be in game uniform. Please remember to wear

Edinboro issued practice gear or game attire/warm up. If accepting at an

awards presentation, remember to wear Edinboro attire with school colors

(red and white) and proper team name.

o Be positive, particularly in regards to your opponents and the officials.

Remember the old saying, “If you don’t have anything good to say, don’t

say anything at all.” This saying does not, however, give you the right to

avoid an interview.

o Don’t use slang or offensive language.

o Contact you’re the sports information director and your head coach

immediately if the interview turns from one regarding your athletic

endeavors to one probing in a “dirt-digging manner” or if an interviewer

tries to lead you to say something not intended. We understand that the

media has a right to information. But they must understand that as

student-athletes you have privacy acts, as do your teammates.

Remember that in MOST instances these interviews are not live. If you are not

comfortable with something you said, kindly ask the member of the media if you

repeat the interview or at least that question. Most members of the media will

have no problem with that.

The social media has become a very big part of students’ lives. At the same

time, the media uses these very methods to find information. Please be careful

what you post on Facebook and Twitter, etc. What you think is private can

become public very quickly, and could ultimately serve to embarrass you, your

coach and your teammates. This is particularly true in the posting of

photographs.

LINEUPS IN SCOREBOOK (Men’s & Womens’ Basketball)

To assure that the lineup in the scorebook is correct at men’s and women’s home basketball games, the following procedures will be followed:

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1. The Sports Information Director or an appropriate representative will meet with the coaching staff of the appropriate team and confirm those players who will be dressing and those who won’t.

2. This information will be passed along to the appropriate scorebook keeper for inclusion in the scorebook. The scorebook keeper will be responsible to count the number of individuals in the book and compare to the number of individuals dressed and on the floor in pregame warm-ups.

3. Prior to the 10-minute mark on the clock in pregame warm-ups, either the head coach or assistant coach of said team will review the same - - compare the number of players in the book and the number of players dressed and warming up. That coach will coordinate any changes and initial the scorebook to confirm that is has been checked and approved.

Public Relations in Athletics The Athletic Department of Edinboro University is constantly in the public eye. As a general rule, all Athletic staff members must do whatever possible to create a positive image without exception. In addition, any instances where negative publicity may arise are to be reported to the Director of Athletics and the Sports Information Director, immediately. It is understood that the President’s Office and, in certain instances, the Director of Athletics will serve as spokesperson’s in these events.