MELJUN CORTES Working with Open Office

7/28/2019 MELJUN CORTES Working with Open Office

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WORKING WITH

OPENOFFICE.ORG BASE

MELJUN CORTES



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OPENOFFICE.ORG BASE

It is the Database component of theOpenOffice.org.

It is the counterpart of Microsoft Access.Allows the creation and manipulation of databases, and the building of forms and reportsto provide easy access to data for end-users.

It may be used as a front-end to a number of different database systems, including Accessdatabases (JET), ODBC data sources and

MySQL/PostgreSQL.



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CREATING A DATABASE IN

OPENOFFICE.ORG BASE



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In the Database Wizard, select the Create a

new database option and click the Next

button.



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Select the No, do not register the database

option and check the Open the database

for editing checkbox. Then, click the

Finish button.



In the Save in pull down box, choose the

folder where you will save the database.



OpenOffice.org Base window will now

appear on-screen.

DATABASE

PANE

TASK

PANE

FORM

PANE

STANDARD

BAR

TABLE BAR



CREATING TABLE USING

THE DESIGN VIEW

Click the Tables in the Database pane. Then inthe Task pane, click the Create Table inDesign View.

The Table Design view will appear. Type thefollowing fields, their data types anddescriptions as shown on the next Figure except

the Student ID. In their Field Properties change the Entry Required to Yes.

Click the File menu and Save command or click

the Save button to save your table.



A message box will appear asking if you want tocreate a primary key now. Click the Yes button.

Change the primary key field ID to StudentID.In the Field Properties, change the Field Formatexample to 0000-000000. Press theCtrl+Shift+S or click the Save button to resave

the table.

Click the File menu and Close command toclose the table. You will now go back to the

OpenOffice.org Base main window.Double click the table you previously saved andyou will now see the datasheet. Type the

following records:



Save and close your table. Then, make sure

to save your database before you quit

OpenOffice.org Base.



Click the Tables in the Database pane. Then in

the Tasks pane, click the Use Wizard to Create

Table. The Table Wizard will then appear.

CREATING TABLE USING

THE TABLE WIZARD



In the Table Wizard, select the Employees in

the Sample tables. Select the following fields:

EmployeeID, FirstName, MiddleName,LastName, Address, City, PhoneNumber

and EmailAddress. Then, click the Next>>

button.



In the Set types and formats, change the

EmployeeID field to StudentID. In the

PhoneNumber, change the field type toInteger. Change all the Entry Required to

Yes. Then, click the Next>> button.



In the Set primary key, select the Use an

existing field as primary key option and

StudentID in the Fieldname. Then, click theNext>> button.



In Create table, name your table. Select the

Insert data immediately and the Modify the

table design options. Then, click the Finish button.



The Table design view will appear. Change

the Format example to 0000-000000 in Field

Properties of StudentID. Click the Save button to resave the table then close the table.



Double click the 2nd table and type the following

records.

Make sure to press Ctrl+S or click the Save

Current Record button to save your table.

Close the table after typing.



MODIFYING THE FIELD

PROPERTIES

Click the Tables in the Database pane.Then, in the Tables pane, right click thefirst table (e.g. TB01RA28) then choose the

Edit command. The Table Design willthen appear.

In the Table Design, click each given fieldname and modify the field properties asshown in the next table.



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Modify the field properties on the second

table (e.g. TB02RA28). Save and close the

table design.



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CREATING QUERIES USING

THE DESIGN VIEW

Click the Queries in the Database pane. Then,

in the Tasks pane, click the Create Query in the

Design View. The Add Table or Query dialog

box will then appear.



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In the Add Table or Query dialog box,

make sure to select the Tables option and the

table you need. Then, click the Add button.

Once you see a miniature copy of the table

appear in the screen, click the Close button.



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Select the Fields, Tables, Sort, Visible and

the criteria that you need for the query.



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Click the Edit menu and Run Query command.

The output of query will now appear.



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Press Ctrl+S to save the query. Click the

OK button.

Close the query.



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Click the Queries in the Database pane. Then,

in the Tasks pane, click the Create Query in

the Design View. The Add Table or Query

dialog box will then appear.

CREATING QUERIES USING

THE QUERY WIZARD



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In the Query Wizard, make sure to select the

table you need in the Tables scroll box. To

select all the fields, click the Select All >> button. Then, click the Next button.



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Sort the table by City in ascending order and

by StudentID in descending order. Then,

click the Next button.



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Select the option Match all of the following.

Choose City in the Fields scroll box. Choose

is equal to in Condition and in the Value,type Manila. Then, click the Next button.



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Select the Detailed query option. Then, click

the Next button.



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In the Alias, do not change anything. Then,

click the Next button.



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In the Name of the query, type the query

name. Select the Display Query option. Then,

click the Finish button.



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The result of the query will now appear.

C A G A O S G



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CREATING A FORM USING

THE FORM WIZARD

Click the Forms in the Database pane. Then, in

the Tasks pane, click the Use Wizard to Create

Form. The text area of OpenOffice.org Writer

will then appear on the background together with the Form Wizard dialog box.



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In the Tables or queries, select the second table

(e.g. TB02RA28). Click the Select All >>

button in the Available fields. Then, click the

Next> button twice to ignore the Set up a

subform step.



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In the Arrange controls, select the Columnar -

Labels Left option. Then, click the Next>

button.



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In the Set data entry select the option The

form is to display all data. Check the Do not

allow deletion of existing data check box.

Then, click the Next> button.



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In the Apply styles, select the Violet style and

the 3D look option. Then, click the Next>

button.



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In the Set name, type the name for the second

form (e.g. FR02RA28). Select the Modify the

form option. Then, click the Finish button.



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The form design will now appear. Use the

Gallery button to add a logo. Use the Label

Field button in the Control Form bar to type

Triple A University.



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Modify all the labels and text boxes according

to the format that suits you. Then, save and

close the form.

Select the second form (e.g. FR02RA28) and

double click it. The form layout will now

appear showing the current record selected.

CREATING A REPORT USING



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CREATING A REPORT USING

THE REPORT WIZARD

Click the Reports in the Database pane. Then,

in the Tasks pane, click the Use Wizard to

Create Report. The Report Wizard will

appear.

h l h fi bl



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In the Tables or queries, select the first table

(e.g. TB01RA28). Click the Select All >>

button in the Available fields. Then, click the

Next> button.



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In the Labeling fields, do not change

anything and click the Next> button.



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In Grouping, select the StudentStatus and

Course. Then, click the Next> button.

I S t ti h St d tSt t d C



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In Sort options, the StudentStatus and Course

will be automatically arranged in ascending

order. Select the StudentID and ascending

order in the third option. Then, click the Next>

button.

I Ch L t l t th O tli



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In Choose Layout, select the Outline –

Compact data layout and the Bubbles headers

and footers layout. In Orientation, select the

Portrait option. Click the Next> button.

I C t t t th Titl f th t



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In Create report, type the Title of the report.

Select the Dynamic report and the Create

report now options. Click the Finish button.



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The output of your report will now appear.

Close the report and save the database.



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Right click the report in the Reports paneand choose the Edit command to modify the

report.

Select any object either in the Gallery or theDrawing bar to serve as the logo. TypeTriple A University as the company name.Change the format of the report according towhat you want. Save and close the report.

Close and save the database.

MELJUN CORTES Working with Open Office

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