MEETINGS Getting people together to talk/decide/train MEETINGS Getting people together to...
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Transcript of MEETINGS Getting people together to talk/decide/train MEETINGS Getting people together to...
MEETINGSGetting people together to talk/decide/train
MEETINGSGetting people together to talk/decide/train
attend a meeting be in/at a meeting set up/ hold/conduct/chair a meeting participate in a meeting
a) formal: chairperson
agenda
minutes
b) informal: sessions near the coffee maker
at lunch
Purposes
decision making brainstorming providing information delegating tasks or authority developing new skills (training meetings) motivating (sales) advising and counselling annual general meetings (AGM)
PEOPLE IN A MEETING
chairperson participants (attendees) minute-taker
WHAT SKILLS ARE HELPFUL FOR ATTENDING MEETINGS? (A) WHAT SKILLS ARE VITAL WHEN CONDUCTING A MEETING? (C)
Organizational skills _____
Flexibility _____
Listening skills ____
Time management ____
Asking questions ____
Discussion skills ___
STRUCTURE
AGENDA
date of meeting time of meeting venue / location items / topics to be discussed suggested time schedule for each topic names of participants reporting on topics
WHY SHOULD AN AGENDA BE DISTRIBUTED IN ADVANCE?
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_________________________________________
MINUTESrecording information to follow-up
the time / date / venue a short description of what the meeting was about
(Meeting to discuss the new recruitment procedure) attendees / absentees (Present/Apologies) the time the meeting ended all agenda items and decisions / conclusions / tasks the names of those responsible for follow-up action votes are usually recorded (e.g. It was decided by 7 votes to 2 to hire 3 new salespersons)
next meeting
WHAT IS THE DIFFERENCE BETWEEN THE AGENDA AND THE MINUTES?
__________________________________________
__________________________________________
__________________________________________
__________________________________________
__________________________________________
__________________________________________
__________________________________________
__________________________________________
INEFFICIENT MEETINGS(lack of planning)
too lengthy boring disorganized
TYPES OF MEETINGSDecide about the type of meeting:
team meeting board meeting brainstorming
annual general meeting kick-off meeting
1. A regular meeting of a company’s top directors. ______________________________________________________________
2. A meeting which is held when you are starting a project. ______________________________________________________________
3. A regular meeting of people who are working together. ________________________________________ _____________________
4. A meeting in which all the members of a group think very quickly of as many ideas as they can. ____________________________________________
5. A meeting with the people who own a company like a plc. _______________________________________________
GO to YouTube and write down the basic ideas suggested in the following video clip:
6 Secrets Of Effective Meetings
http://www.youtube.com/watch?v=ZSft2OeMmzQ&feature=related
1._____________________________________________________________
2. _____________________________________________________________
3.______________________________________________________________
4.______________________________________________________________
5.______________________________________________________________
6.______________________________________________________________
Watch and listen to the video clip and fill in the spaces:
http://www.youtube.com/watch?v=tMrFLofQeSw&feature=related
Good meetings give people a chance to __________________ with each other, to _________________ ideas, excitement, ________________ and _____________. Good meetings are a chance to __________ decisions and ___________ ideas forward. Good meetings should be __________ savers and __________ savers if you do them effectively.
Revise the vocabulary and practice the pronunciation.
Listen and repeat!
http://www.videojug.com/film/how-to-run-a-meeting ??http://www.youtube.com/watch?v=6mTu9y2fsT8&feature=related
http://www.youtube.com/watch?v=uyrL7o2qCoU&feature=related