Meeting with the Deans’ Staff for Your MSPEmedicine.osu.edu/students/life/Documents/Match Talk...
Transcript of Meeting with the Deans’ Staff for Your MSPEmedicine.osu.edu/students/life/Documents/Match Talk...
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Meeting with the Deans’ Staff for Your MSPE 12 June 2014
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Purpose of Meeting
• Chance to review your MSPE letter • To make sure you are on target • To identify any additional support
needed • To provide a point of contact
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…to provide support and guidance for the match
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This is a benefit, not a punishment
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What is Discussed in the Meeting
• Review your progress Years 1-4 – Academic – Research – USMLE
• Discuss specialty preference • Review specialty database • Discuss faculty connections and letters of
recommendation
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What is Discussed in the Meeting • Couples Match? • Geographic preference • Number of applications planned • Number of interviews scheduled • Number of interviews planned • Likelihood of matching in specialty • Back-up plans • Further assistance needed
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If you have concerns, don’t ignore them; come and see us
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• If entering “early” Match or highly competitive field, email Julie Brim to let her know
• Early Match = Earlier Appointment • You will be assigned to review with an
Associate/Assistant Dean
Reviewing Your Letter
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• You will be contacted via email by Julie Brim regarding your review.
• Please don’t call until you receive an email. • Meetings: June, July, and August • Plan ahead based on your schedule (e.g., if
going to be away) • Come 5-10 minutes early to review MSPE. • Not permitted to take a copy with you
Reviewing Your Letter
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MSPE Production
Stacy Drake is the coordinator in the Student Life Office who helps put the MSPE draft together for your review. You may contact/ meet with her for advice / revisions, etc. She is in the same office with Financial Services. Phone: 292-6450
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MSPE Components
• Also known as the “Dean’s Letter”
• Detailed information and a sample letter can be found on the Student Life website under Career Advising: http://medicine.osu.edu/students/life/career_advising/ mspe/pages/index.aspx
• The MSPE has 5 sections + Appendices: Identifying Information; Unique Characteristics; Academic History; Academic Progress, and Summary
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Reviewing your letter
You will be assigned to review your MSPE with a dean or faculty member. Some of the reviewers work primarily with students in their own specialty.
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Section 1: Identifying Information
• Legal name
• Fourth-year medical student
• The Ohio State University College of Medicine
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Section 2: Unique Characteristics
• You provided this material in the MSPE Questionnaire (on MedSTAR)
• This section highlights your values, healthcare challenges, accomplishments; research, volunteer, and extracurricular activities; and student achievements.
• Please do not make any changes once you’ve submitted it. Email Stacy Drake if you have changes or additions. We can also make revisions when we meet.
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Section 3: Academic History
• Initial matriculation date
– Transfer students: Initial matriculation (prior medical school); date of transfer
– Dual/joint/combined degree students: Initial matriculation; expected graduation
– All require month, date, and year
• Expected graduation date…
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Section 3: Academic History Continued
• Explain any extensions, leaves of absence, gaps, or breaks in your educational program
• Any repeats or remediations of any course during your medical education, for example Med 1 or 2, CAPS, rotations. (This does not include exams that had to be remediated.)
• Meetings with an Academic Standing Committee or HPC that lead to the finding of a professionalism lapse.
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Section 4: Academic Performance
• Overall performance in IP/ISP and CAPS (i.e.
Satisfactory, Letter of Commendation, or Honors)
• Core clinical clerkships and elective rotations from July 2013 through August 2014 – Listed chronologically – (S, LoC, or Honors) and narrative
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September 2014 Clerkship Grades
• Due to the national MSPE deadline of October 1st, September grades will NOT be included on the MSPE.
• In cases where this grade is very important to a student’s application, exceptions to this rule may be made if the clerkship director can obtain evaluations quickly enough to generate the grade – we make no guarantees but will try!
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Class standing
• We are a nonranking institution. • A “Cluster Statement” will designate you as: • Outstanding, Excellent, Very Good, Good, or
Capable • Your performance compared to your peers will
only be demonstrated as shown in the appendix bar charts.
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Appendix Graphs
• Med 1 and 2 overall comparative performance Med 1 Basic Medical Sciences STUDENT NAME received a Satisfactory
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Appendix Graphs
• Med 3 core clerkship comparative performance
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Points to Remember
• Your MSPE is forever. Schools and Institutions may request it for residency/ fellowship applications in the future. So it does not mention your desired specialty.
• No letter goes out with an incomplete or unsatisfactory grade.
• The release date is October 1 (even for early Matches).
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What is it?
The MSPE Cluster designation is a student’s
relative position within their class Clusters are determined after all Med 3 grades
are submitted to the Office of Medical Education via MedStar
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Approximate Cluster Categories
Outstanding: 90 – 100 Excellent: 70 – 89.99 Very Good: 33 – 69.99 Good: 10 – 32.99 Capable: <10
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Cluster Method – Med 1 & 2
Med 1 and 2 = 12 points for each year 10 points for IP/ISP (score %/10) 1 point each for PD/PCM 1 = honors, .9 = letter, .8 = satisfactory
2 points for CAPS 2 = honors, 1.8 = letter, 1.6 = satisfactory
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Cluster Method – Med 3
Med 3 = 23 points 4 each for OB, Surgery, IM, and Peds 4 = honors, 2 = letter, 0 = satisfactory, -1 = unsatisfactory with remediation
2 each for Ambulatory, Neuro, Psych 2 = Honors, 1 = Letter, 0 = satisfactory, -1 = unsatisfactory with remediation
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Cluster Method – Med 3 continued
1 for Med 3 elective
1 = honors, .5 = letter, 0 = satisfactory, -1 = unsatisfactory with remediation
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Cluster summary
At the end of Med 3 you will have a total of 47
points that will be used to determine your cluster
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Cluster Questions
If you have questions, please refer to the
Student Life website or call Carla Granger at 292-7690
http://medicine.osu.edu/students/life/career_advising/MSPE/cluster/Pages/index.aspx
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Remember the MSPE is a fact-based statement, not a letter of
recommendation
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Introducing yourself: Photo/Appearance, CV and Personal Statement
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In general….
Skills that can, AND WILL, be assessed by those who read your application:
Attention to Detail Ability to follow directions Effectiveness as a communicator Comportment
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Picture: yes or no? Yes– it does make you
more memorable BUT: be careful what it
reflects…..
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Curriculum Vitae
Simply put: Follow the Directions Medical Education Education include study abroad or post bacc or other
degrees Membership and Honorary/Professional
Societies Member? Officer? Elected? Appointed?
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CV: Volunteer Experience
List from MOST important/involved to LEAST important/involved
Don’t list anything you can’t talk passionately
about
Don’t list the usual single episode events (e.g., car washes, bake sales)
Don’t list interest groups if you didn’t provide service to others– that is not volunteer work!! If you were the organizing individual, that is
different…
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CV: Research Experience
Your position/title Your mentor Brief Synopsis of the work “involved in a senior project to examine issues of
recruitment and retention in the breast cancer navigator patients”
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Hobbies and Interests
Here is where you can list interest group participation as a member (rather than a leader) Add any other interests that could prompt a
discussion that you would like to participate in in an interview. If you don’t want to talk about it, don’t list it. NRA advocacy group, PETA membership
Foreign Language Fluency?
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Other Awards and Accomplishments
Any merit scholarships count as an award Any Course/Clerkship Honors or Letters of
Commendation can be listed here FYI: Not “letter of accommodation”
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Personal Statement
Program Directors read lots of these. Make yours stand out (for good reasons).
Tell a story that made an impact on you and it will make an impact on them. A patient (use initials) that provoked an
emotion in you Tie it in to why you are pursuing the career
you have chosen.
Avoid “why I wanted to be a doctor”– that got you into medical school. Be more specific now.
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Personal Statement
Do not go over 1 page. I mean it. No matter how good the story, it isn’t worth it.
“Brevity is the soul of wit” Do not rehash what is on your CV unless it is
part of the story “so then I entered the lab where I soon learned
four thousand PCRs” is boring. “before my eyes, the band appeared. Now I knew
what this patient had” is not
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Personal Statement
IF you have a Red Flag, it is wise to discuss briefly Never blame someone else for your failure ▪ “the resident was incompetent and the clerkship
director hated the fact that I reported her to the University President”
Accept personal responsibility and describe how you learned from it. ▪ “The failure of my Medicine Shelf exam provided me
with the opportunity to rethink how to learn in the clinical environment. Since then, I have not only passed, I have aced all of my exams.”
Please talk with a Dean about how to address these issues.
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Personal Statement: BEWARE
Stereotypic descriptions “feisty” “swarthy” “cute” (except in reference to
kids) Disparaging medical speak “pimping”, “fleas”, “OSH”
Misspellings or Grammatical Errors Be careful of their, there, they’re
Gimmicks…. “D is for Dermatology” Plagiarism Please have someone else look at your statement
to help identify these things
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Don’t wait until the last minute
Write, set it aside, review and rewrite Let someone else read it for content, syntax,
grammar, and miscues Many of us are able to review if you like BUT we won’t write it for you……
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FREIDA
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Fellowship and Residency Electronic Interactive Database
Access System
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FREIDA Online
Sponsored by the AMA 8,700 GME Programs Searchable database
Specialty Information Program
Information Hospital Information
Do I want an orange green or yellow state?
https://freida.ama-assn.org/Freida/user/viewProgramSearch.do
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We are here to support you.