MEETING OF COUNCIL Agenda June
Transcript of MEETING OF COUNCIL Agenda June
BREWARRINA SHIRE COUNCIL
MEETING OF COUNCIL
Agenda June
Brewarrina Shire Council 57 Bathurst Street
Brewarrina NSW 2839
Friday 28th June 2019 Commencing at 10.00am
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The Council of the SHIRE OF BREWARRINA
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NOTICE OF ORDINARY MEETING
NOTICE is hereby given that an ORDINARY MEETING of the Council of Brewarrina will be held on Friday 28th June 2019 at the Brewarrina Shire Council commencing at 10.00 am for the transaction of the following business.
1. Opening Prayer & Acknowledgement of Country
2. Apologies / Leave of Absence
3. Declaration of Interest Page 5
4. Confirmation of MinutesMinutes of the Ordinary Meeting held on 24th May 2019 Page 9
5. Mayoral Minute
6. Reports of Committees1. Council Safe Minutes May 2019 Page 23 2. BSC Council Report Safe Sydney Page 33 3. Orana Regional and Safety Management Page 35 4. BSC Council Report Orana Risk Group Page 43 5. BSC WHS Committee Page 45
7. Reports to Council For Action1. Local Government Conference Page 51 2. Bank Reconciliation & Investments Page 53 3. Making And Levying Of 2019/2020 Rates & Charges Page 55 4. Brewarrina Memorial Pool Page 61 5. Department Of Planning & Environment Final Far West Regional
PlanPage 63
6. Wild Dogs Page 65 7. Flag Raising Policy Page 69 8. Economic Development policy Page 73 9. Integrated Planning & Reporting Delivery Program 2019/20
Operational Plan 2019/20Page 77
8. Reports for Information• Reports for Information Covering Report Page 81 • Status Report, Page 85 a. General Manager / Mayor Diary Page 99 b. Roads Page 103
All communications to be addressed to the General Manager SHIRE OFFICE
57 Bathurst Street BREWARRINA NSW 2839
PO Box 125 BREWARRINA NSW 2839 Telephone: (02 6830 5100
Fax: (02) 6839 2100 Email: [email protected]
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c. Plant Page 107 d. Utilities Page 111 e. MEHB Page 113 f. CSM Page 117 g. Childcare Page 121 h. Library Page 125 i. Human Services Page 127 j. Tourism Page 129 k. CDC Page 135 l. Youth Page NA m. Human Resources Page 139 n. Property & WHS Page 141 • Items of Correspondence Page 145
9. Notice of Motion / Questions with Notice
10. Confidential MattersCONF 1 Debt Recovery Major Outstanding Debtors Page 153 CONF 2 Earthworks - Pavement Stabilisation - Sealing Goodooga – Hebel Rd
Page 225
CONF 3 Currawah School Closure Page 231 11. Conclusion of Meeting
Delegations: Nil Jeff Sowiak General Manager
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The Council of the SHIRE OF BREWARRINA
DISCLOSURE OF INTEREST AT ORDINARY COUNCIL MEETING
Meeting Date: ............................................
Item Number: ............................................
Subject:
...................................................................................................................................................
...................................................................................................................................................
I, ............................................................... declare the following interest:
Pecuniary:Must leave Chamber; take no part in the discussion and voting.
Non-Pecuniary - Significant Conflict:Recommended that affected person leaves Chamber, takes no part in discussion and voting.
Non-Pecuniary - Insignificant Conflict:Affected person may choose to remain in Chamber and participate in discussion and voting.
For the reason that:
...................................................................................................................................................
…………………………………….................................................................................................
Signed: .......................................................... Date: .............................(Definitions are provided on the next page)
All communications to be addressed to the General ManagerSHIRE OFFICE
57 Bathurst StreetBREWARRINA NSW 2839
PO Box 125BREWARRINA NSW 2839Telephone: (02 6830 5100
Fax: (02) 6839 2100Email: [email protected]
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Definitions(Local Government Act and Code of Conduct)
Pecuniary - An interest that a person has in a matter because of a reasonable likelihood or expectation or appreciable financial gain or loss to the person or another person with whom the person is associated.(Local Government Act, 1993 Sections 442 and 443).
A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of thatinterest to the meeting as soon as practicable.
The Councillor or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter.(Section 451)
Non-Pecuniary - A private or personal interest the council official has that does not amount toa pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).
If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict. The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with. You must deal with a non-pecuniary conflict of interest in at least one of these ways.
It may be appropriate that no action is taken where the potential for conflict is minimal. However, Council officials should consider providing an explanation of why they consider a conflict does not exist.
Limit involvement if practical (for example, participate in discussion but not in decision making or vice-versa). Care needs to be taken when exercising this option.
Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).
Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in Section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).
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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD AT SHIRE COUNCIL CHAMBER ON
FRIDAY 24th MAY 2019
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Meeting commenced at 10.05 am
PRESENT: Councillors
Phillip O’CONNOR William LOUGHNAN Angelo PIPPOS Mark BROWN Vivian SLACK-SMITH Thomas STANTON David WHEATLEY
General Manager Executive Assistant
Jeff SOWIAK Belinda LOUGHNAN
Apologies
RESOLVED on MOTION by Councillor Pippos seconded by Councillor Slack-Smith that Council grant the leave of absence for Councillor Jeffries and Councillor Chapman for the 24th May 2019 Ordinary Business Meeting. The MOTION upon being PUT to the meeting was declared CARRIED.
Confirmation of the Minutes of the Ordinary Meeting of Tuesday 30th April 2019
RESOLVED on MOTION by Councillor Wheatley seconded by Councillor a Loughnan that the Minutes of the Ordinary Meeting of 30th April 2019 covered by resolutions 53/19 to 71/19 action request be adopted.
The MOTION upon being PUT to the meeting was declared CARRIED.
Request To Address Council In A Public Forum
Declaration Of Pecuniary Or Non-Pecuniary Conflict Of Interest
Confirmation of Minutes
72/19
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Status Report RESOLVED on MOTION by Councillor Slack-Smith seconded by Councillor Wheatley that the Status Report be received as information. The MOTION upon being PUT to the meeting was declared CARRIED.
• NIL
RESOLVED on MOTION by Councillor Pippos seconded by Councillor Loughnan that the following minutes of the; Aged Care Committee, Local Liquor Accord and The Orana Risk and Safety Management Group be received and noted. The MOTION upon being PUT to the meeting was declared CARRIED.
Mayoral Minute
• NIL
Notice of Rescission Motion
RESOLVED on MOTION by Councillor Slack-Smith and seconded by Councillor Wheatley that Council move to close the meeting to the public as per section of the Local Government Act 1993: 10A(2)(a) Personal Matters concerning particular individuals( other than Councillors) 10A(2)(b) the personal hardship of any resident or ratepayer Section 10A(2)(d) of the Local Government Act 1993, commercial information of a confidential nature that would, if disclosed: (i) May prejudice the commercial position of the person who supplied it; (ii) Confer a commercial advantage on a competitor of the Council, or; (iii) Reveal a trade secret
The MOTION on being PUT to the meeting was declared CARRIED
• Council went in to Closed session to discuss the notice of motion to rescind resolution 71/19 from the April Council Meeting. Item CONFD 1 PUSHING & CRUSHING GRAVEL GOODOOGA – HEBEL RD, refers to the amended motion.
RESOLVED on MOTION by Councillor Pippos seconded by Councillor Slack-Smith that Council move into open session. The MOTION on being PUT to the meeting was declared CARRIED.
Councillor Action Request
Reports from Advisory Committees
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76/19
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Notice of Motion
• NIL
• NIL
Petition if tabled
• NIL
Reports of the General Manager
Item 1 INTEGRATED PLANNING & REPORTING OPERATIONAL PLAN 2019/20
The purpose of this report is for Council to approve and adopt 2019/2020 Draft Operational Plan for publication. RECOMMENDATION: That Council Approve the DRAFT operational plan 2019/2020 for public exhibition. RESOLVED on MOTION by Councillor Loughnan seconded by Councillor Wheatley, that Council approved the DRAFT operational plan 2019/2020 for public exhibition. The MOTION on being PUT to the meeting was declared CARRIED.
Item 2 INTEGRATED PLANNING & REPORTING BUDGET 2019/20
The purpose of this report is for Council to approve the Draft 2019/20Annual Budget - Revenue Policy, Fees and Charges, and Capital Works Program. RECOMMENDATION: That Council:
1. Approve the Draft 2019/20Annual Budget - Revenue Policy, Fees and Charges, and Capital Works Program and
2. Place the Plan on public exhibition for 28 days from Monday 27th May 2019 to Monday 24th June 2019 and accept submissions from the public during this period.
RESOLVED on MOTION by Councillor Pippos seconded by Councillor Stanton; That Council
Request to Address Council in a Public Forum
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1. Approve the Draft 2019/20Annual Budget - Revenue Policy, Fees and
Charges, and Capital Works Program and
2. Place the Plan on public exhibition for 28 days from Monday 27th May 2019 to Monday 24th June 2019 and accept submissions from the public during this period.
The MOTION on being PUT to the meeting was declared CARRIED.
Item 3 POLICY CODE OF MEETING PRACTICE
The purpose of this report is to review the new Model Code of Meeting Practice for Local Councils and consider the adoption of changes required to be made to the Council’s code of meeting practice comply with new legislative prescription. RECOMMENDATION: That Council resolve:
1. That following the required period of public exhibition of the Draft Code of Meeting Practice and having not received any public submissions concerning the draft Council Code of Meeting Practice, Council formally adopts the Council Code of Meeting Practice as policy of the Council.
RESOLVED on MOTION by Councillor Pippos seconded by Councillor Slack-Smith that Council resolve:
1. That following the required period of public exhibition of the Draft Code of Meeting Practice and having not received any public submissions concerning the draft Council Code of Meeting Practice, Council formally adopts the Council Code of Meeting Practice as policy of the Council.
The MOTION on being PUT to the meeting was declared CARRIED.
Item 4 LOCAL GOVERNMENT REMUNERATION TRIBUNAL REPORT FOR 2018
The purpose of this report is to advise Councillors of the Local Government Remuneration Tribunal Report for 2019.
RECOMMENDATION:
That Council:
1. Note the information contained in the Report titled “Local Government Remuneration Tribunal Report for 2019”; and
2. Apply the maximum allowable annual fee for Councillors and the maximum additional fee for the Mayor for 2019/2020 as determined by the Local Government Remuneration tribunal.
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RESOLVED on MOTION by Councillor Pippos seconded by Councillor Loughnan that;
That Council:
1. Note the information contained in the Report titled “Local Government Remuneration Tribunal Report for 2019”; and
2. Apply the maximum allowable annual fee for Councillors and
the maximum additional fee for the Mayor for 2019/2020 as determined by the Local Government Remuneration tribunal.
The MOTION on being PUT to the meeting was declared CARRIED.
Item 5 BANK RECONCILIATION & INVESTMENTS
The purpose of this report is to present the reconciliation of Council’s cash book and bank statement as at 30th April 2019. The presentation of this information is not a requirement of any Act, however it has been provided historically for the information of Councillors.
RECOMMENDATION:
That:
1. The bank reconciliation report is received as information.
2. The Certification of the Responsible Accounting Officer for compliance with the Investment Policy and the Ministerial Investment Order dated 28 April 2017 be received and noted.
RESOLVED on MOTION by Councillor Wheatley seconded by Councillor Loughnan, That:
1. The bank reconciliation report is received as information.
2. The Certification of the Responsible Accounting Officer for compliance with the Investment Policy and the Ministerial Investment Order dated 28 April 2017 be received and noted.
The MOTION on being PUT to the meeting was declared CARRIED.
Item 6 QUARTERLY BUDGET REVIEW STATEMENT 3rd QUARTER 2018/2019
The purpose of this report is to submit to Council a report detailing the variances to the budget for the 2018/19 financial year as presented in the Quarterly Budget Review Statement for the quarter ended 31 March 2019.
RECOMMENDATION:
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The Quarterly Budget Review Statement for the quarter ended 31 March 2019 be received and accepted and authorisation be given for the adjustments indicated therein.
RESOLVED on MOTION by Councillor Loughnan seconded by Councillor Pippos that the Quarterly Budget Review Statement for the quarter ended 31 March 2019 be received and accepted and authorisation be given for the adjustments indicated therein. The MOTION on being PUT to the meeting was declared CARRIED.
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Information Reports a) General Manager
b) Roads
c) Utilities
d) Plant
e) Childcare
f) Environment, Health & Building
g) Human Services
h) Tourism
i) Human Resources
j) Youth
k) Property & WHS
RESOLVED on MOTION by Councillor Wheatley seconded by Councillor Pippos that the information reports have been received and noted. The MOTION on being PUT to the meeting was declared CARRIED. Correspondence for Action
• NIL
Correspondence for Information
RESOLVED on MOTION by Councillor Loughnan and seconded by Councillor Wheatley that the following correspondence have been received and noted.
• The Hon. John Barilaro • The Hon. Bronnie Taylor • Tim Hurst Office of Local Government NSW
The MOTION on being PUT to the meeting was declared CARRIED.
Late Reports
1. Refer to closed session
Closed Session
84/19
85/19
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RESOLVED on MOTION by Councillor Wheatley and seconded by Councillor Slack-Smith that Council move to close the meeting to the public as per section of the Local Government Act 1993: 10A(2)(a) Personal Matters concerning particular individuals( other than Councillors) 10A(2)(b) the personal hardship of any resident or ratepayer Section 10A(2)(d) of the Local Government Act 1993, commercial information of a confidential nature that would, if disclosed: (i) May prejudice the commercial position of the person who supplied it; (ii) Confer a commercial advantage on a competitor of the Council, or; (iii) Reveal a trade secret The MOTION on being PUT to the meeting was declared CARRIED. The meeting moved into closed session at 11:05am RESOLVED on MOTION by Councillor Slack-Smith seconded by Councillor Wheatley that Council move into open session. The MOTION on being PUT to the meeting was declared CARRIED. The Meeting moved into open session at 11:18am
Opened Session The Mayor reported back to the open session of the Council meeting that the following resolutions were moved in closed session.
CONFD 1 PUSHING & CRUSHING GRAVEL GOODOOGA – HEBEL RD
RESOLVED on the MOTION by Councillor Stanton and seconded by Councillor Pippos That Council accept tender received from Regional Quarries Pty Ltd for pushing and crushing gravel for the Goodooga Hebel Road for a total price of $746,900 + GST. The MOTION on being PUT to the meeting was declared CARRIED.
CONFD 2 GRAVEL PIT ROYALTY CHARGES GOODOOGA – HEBEL RD
RESOLVED on the MOTION by Councillor Pippos and seconded by Councillor Stanton that Council approves delegating the authority to Council General Manager to: 1. Sign an agreement with the land owner of the Mungalby Pit to access their land in exchange for $0.8 per m3 for the material extracted. 2. Negotiate a rate of payment with Balonne Shire to access their pit at Hebel if required. The MOTION on being PUT to the meeting was declared CARRIED.
86/19
87/19
88/19
91/19
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CONFD 3 COMMUNITY WORKING PARTY LEGAL ADVICE
RESOLVED on the MOTION by Councillor Loughnan and seconded by Councillor Pippos that Council receive the report The MOTION on being PUT to the meeting was declared CARRIED.
CONFD 4 FENCING – MINRAMAR GOODOOGA RD
RESOLVED on the MOTION by Councillor Slack-Smith and seconded by Councillor Pippos delegating the authority to Council General Manager to sign an agreement with the current land owner Mr David Currey in relation to the following: 1. Council to install two new fences on either side of Minramar station on Goodooga Rd as part of the road upgrade and bridge replacements, with no costs to the land owner Mr David Currey. The fencing to comply with the following: Maximum width between fencing either side of the road is 60 m; Fencing will be for the full length of the Minramar Property Council will be responsible for any damages to the Telstra cable (on the eastern side) as a result of installing the new fencing Fencing will be Hinge Joints 7 line - 900 mm High 7/90/30 All access gates are double The material used in 2014 and any other reusable materials will be returned to Minramar house No road construction, fence removal till new fence is in place All cross fences to be reconnected properly 2. Council to remove four double grids on the Goodooga Rd by the Minramar property. The works to be fully funded from the grid program - drought community funding.
3. If this recommendation is not accepted by Mr Currey, no further correspondence will be entered into by Council.
4. All Fencing done on the Goodooga Road is to be of the same standard.
The MOTION on being PUT to the meeting was declared CARRIED.
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COUNCILLOR D. WHEATLEY Question: The gates that have been put on with the replacement Grid program, have not been welded on but have been bolted on and this has resulted in theft. Can we see if the contractor can weld the gate on? Answer: Transport Manager to follow up. COUNCILLOR S. CHAPMAN Question: Answer: COUNCILLOR W. LOUGHNAN Question: I would like to say thank you to two of the water and Sewer Crew; Chris Frail and Dekean Boney for helping me dig out a dog, they were very cautious and so willing to lend a hand. Answer: Noted.
COUNCILLOR D. JEFFRIES Question:
Answer: COUNCILLOR A. PIPPOS Question: Answer: COUNCILLOR M. BROWN Question: Answer:
COUNCILLOR T. STANTON Question: Before the Goodooga Bore Baths are up and running, I think it is important that Council have an information day with the Goodooga locals to give them information on how to care for the bore baths, so we can keep it clean and tidy for tourist and community members. Answer: COUNCILLOR P. O’CONNOR Question: Answer: COUNCILLOR V. SLACK-SMITH Question: Is it possible if Council will allow the Historical Society to use Council photocopy to copy historical documents. Answer: Yes Council will allow the Historical Society to use their photocopier.
Questions With Notice
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The next Ordinary Meeting of the Council will be held on 28th June 2019 at Brewarrina Shire Council Chambers. There being no further business, the meeting closed at 11:32AM
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REPORTS OF COMMITTES
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NSW CouncilSafe Advisory Network C/- Wendy Ablott– StateCover
PO Box R1865 ROYAL EXCHANGE NSW 1225 Phone: 02 8235 2830 Fax: 02 8004 8253
Email: [email protected]
Minutes of the NSW CouncilSafe Advisory Network Meeting held in Sydney on 16th May 2019 at 9:30am
1. Attendance and Apologies
Roland Mann from Campbelltown Council kindly offered to chair the meeting in the absence of our chair people.
1.1. Attendance Andrew Olivares LGNSW Industrial Officer
Rob McAnally Brewarrina Council (ORANA)
Roland Mann Campbelltown Council
Wendy Ablott StateCover (Secretary)
Bryan Cropley City of Ryde Council (Chair)
Heather Taferner Shellharbour City Council (SEROC)
Lance Breen RMS
Daniel Adler LGNSW
Sally Hall Lithgow Council (WESROC)
Stephen Parlevliet Rous County (North Coast WHS Group)
Jessica Doyle StateCover
1.2. Apologies Scott Webster Mid Coast Council
Cameron Pearce RMS
Zulima Painter SafeWork NSW
Michelle Koopman Berrigan Shire
Gary Fish SafeWork NSW
Mel Olennick City of Parramatta
Carina Jakobsen IPEWA
Lorayne Jackson SafeWork NSW
Charmaine Bennett Orange City Council (CENTROC) (Co Chair)
Sharon Sidney Lismore Council
Tony Fuller RMS
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NSW CouncilSafe Advisory Network C/- Wendy Ablott– StateCover
PO Box R1865 ROYAL EXCHANGE NSW 1225 Phone: 02 8235 2830 Fax: 02 8004 8253
Email: [email protected]
Madlin Snell Cootamundra-Gundagai Council (Riverina East)
Paul Mewing Central Coast Council
Michael Milczarek Fairfield City Council
Andrew Theakstone SafeWork NSW
2. Confirmation of minutes:
The confirmation of the minutes of the previous meeting, proposed by Roland Mann, seconded by Rob McAnally. Request to amend the spelling of Rob’s name and also the incident on Tweed valley way
Current version Brewarrina (Rob McNally)
○ The drought continues to be a safety issue with stock grazing on the road side○ The fire risk is also a problem (although there is little vegetation to burn)○ Heard about a safety incident that involved a truck failing to stop at roadworks that resulted in
the truck, a four-wheel drive, caravan and Council truck being incinerated. Fortunately, no onewas seriously injured. This occurred on Tweed Valley Way
Revised version Brewarrina (Rob McAnally)
○ The drought continues to be a safety issue with stock grazing on the road side○ The fire risk is also a problem (although there is little vegetation to burn)○ Heard about a safety incident that involved a truck failing to stop at roadworks that resulted in
the truck, a four-wheel drive, caravan and Council truck being incinerated damaged beyondrepair. Fortunately, no one was seriously injured. This occurred on Tweed Valley Way
3. Matters arising:
Refer to the actions list (section 10)
4. Asbestos Project Update:
Daniel Adler –
Apologies for not being at last meetings
Model Asbestos Policy review: total councils with an asbestos policy or guideline (127/128) councils with asbestos information on websites (125/128) complying development certificates citing asbestos (49/128)
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NSW CouncilSafe Advisory Network C/- Wendy Ablott– StateCover
PO Box R1865 ROYAL EXCHANGE NSW 1225 Phone: 02 8235 2830 Fax: 02 8004 8253
Email: [email protected]
councils that have included asbestos controls in their LEP’s (11/128) Assistance from CouncilSafe members CouncilSafe members offered to assist Daniel with obtaining information in regard to Councils development of Asbestos policies. See information below: The ‘Model Asbestos Policy for NSW Councils’ was released in 2012 as a guideline under section 23A of the Local Government Act 1993. This means that councils must consider the Policy when developing, adopting and implementing asbestos policies for their local government areas. At present the following councils have not provided evidence that this has occurred.
Balranald Shire Council Mid-Coast Council Bellingen Shire Council Mosman Municipal Council Broken Hill City Council Murrumbidgee Council Campbelltown City Council Muswellbrook Shire Council Coffs Harbour City Council Narrandera Shire Council Coolamon Shire Council Newcastle City Council Cowra Shire Council Parkes Shire Council Edward River Council Randwick City Council Griffith City Council Temora Shire Council Gwydir Shire Council The Council of the Municipality of Kiama Ku-ring-gai Council Tweed Shire Council Kyogle Council Uralla Shire Council Lachlan Shire Council Walgett Shire Council Lake Macquarie City Council Warrumbungle Shire Council Lane Cove Municipal Council Woollahra Municipal Council Yass Valley Council
For those councils on this list that say they have considered the model policy as per section 23A, then they would need to send Daniel a copy of their policy or policies that have been developed or revised based on the model asbestos policy for NSW Councils. For those councils that have not considered the model policy as per section 23A they will need to provide an explanation as to why not. Ideally, LGNSW would like to discuss with them what help they need, to consider the Policy when developing, adopting and implementing asbestos policies for their local government areas. It is Daniel’s role at LGNSW to assist in this and he is available to do so as requested by councils. Best Practice Asbestos Management Forums: Forums at Wingecarribee and Singleton well attended and feedback positive –
○ starting a working group to develop a generic management plan and register, occ hygienist, competencies, contracting specifications etc
Griffith May 19,
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NSW CouncilSafe Advisory Network C/- Wendy Ablott– StateCover
PO Box R1865 ROYAL EXCHANGE NSW 1225 Phone: 02 8235 2830 Fax: 02 8004 8253
Email: [email protected]
Queanbeyan Aug 19, Shellharbour Oct 19, Blacktown Nov 19
LG Procurement Request for tender for asbestos removal services is now closed. Planned for October launch to
Councils. Updates to follow
Other LGNSW Asbestos update LGNSW burnt out and abandoned properties with asbestos survey, many councils in Western NSW
report significant issue. LGNSW lobbying the HACA to provide assistance
Bush fire recovery Northern NSW, many properties effected by asbestos. Significant cleanup and impact on councils waste facilities. Councils urged to review their preparedness for this including WHS considerations for council staff.
Heavy vehicle laws, councils need to review management systems to ensure compliance. LGNSW in talks with EPA and roads regulators to provide advice.
C&D waste reforms and waste transport. New standards effective 15 May 2019 https://www.epa.nsw.gov.au/your-environment/waste/industrial-waste/construction-demolition/construction-and-demolition-waste . Councils urged to determine if there is an impact on their facilities.
LGNSW organizing a working group to produce standardized documentation to manage asbestos registers and asbestos management plans.
LGNSW & OLG review and update of the model asbestos policy
Round table asbestos discussion
RMS – Are okay managing their asbestos registers for their buildings, the current challenges are managing registers for infrastructure e.g. bridges with Council pipes, Telstra pits etc
A number of Councils reported the challenge of documenting lintel posts which contain asbestos
LGNSW: A reminder all asbestos needs to be on the asbestos registers
Discussion on the use of “Asbestos guns” to identify asbestos
Ryde Council are currently updating their buildings register. Looking at other areas e.g. drains etc. Challenge is different areas own the assets so multiple registers are required.
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NSW CouncilSafe Advisory Network C/- Wendy Ablott– StateCover
PO Box R1865 ROYAL EXCHANGE NSW 1225 Phone: 02 8235 2830 Fax: 02 8004 8253
Email: [email protected]
Asbestos Eradication Authority are developing a strategy including a “Pipe group” – who are developing resource materials.
AC pipes cutting guidelines – advice is available from the Water Director on cutting and removing pipes.
5. Traffic control training
Gary Fish – SafeWork NSW was an apology for this meeting but advised Wendy Ablott that there is no new update at this stage on the traffic control training
6. RMS Update
Lance Breen – RMS
Discussion on the “Lessons Learnt” from the Tipper Incident that was discussed at last meeting. Of note for the CouncilSafe group was the management of the following: ○ See attached Lessons Learnt○ risks associated with separating people and plant○ prevention of overload by management of CoR risks○ design and maintenance of plant○ PPE and first aid for asphalt
Refer to link for bitumen burn card information https://www.aapa.asn.au/technology-publications/bitumen-burns-cards/
Safety alert for recent whipper snipper incident ○ See attached Safety Alert
RMS will become part of Transport NSW on the 1st July 2019
Question regarding Ausroads changes that were discussed at last meeting. Advised that Ausroads are still pushing for changes to temporary traffic control, guidance plans, training, management plans. Some documentation will come out for consultation shortly.
7. Local Government Sector Plan
SafeWork have advised that the Local Government Sector plan remains on an indefinite hold at this stage.
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NSW CouncilSafe Advisory Network C/- Wendy Ablott– StateCover
PO Box R1865 ROYAL EXCHANGE NSW 1225 Phone: 02 8235 2830 Fax: 02 8004 8253
Email: [email protected]
8. SafeWork NSW update
No update provided The group discussed the importance of having a representative from SafeWork to attend these
meetings to advise on new programs etc so that members can update and consult with Councils throughout NSW. See action item
9. General Business
Metro (Ryde – Bryan Cropley)
HR Manager has requested information about procedures Council has in place for serious incident and/or fatality. Council has internal procedures. Found an old document from SafeWork. Contacted SafeWork regarding this information advised, Council should have their own procedure.
Discussion on what is currently in place or things to consider: Induction process, Council contact family, next of kin. RMS - escalation process, serious incident within 5 minute to Director, SafeWork etc. BCP’s Accessing “personal information” can be a challenge Internal processes – does your procedure state who would contact the family in the event of a
fatality or serious incident. What about other workers e.g. Volunteers do you have information on their next of kin etc
North Coast Region - (Rous County –– Stephen Parlevliet)
The North Coast group have been discussing Contractor management including inductions, procedures, reviewing contractor documentation and the management of contractors
○ Ryde discussed their procedures and processes○ Shellharbour – uses B&G and discussed the joint induction process for a number of Councils in the
region. Happy to share – contact Heather
WESTROC – (Lithgow Council - Sally Hall) Nothing to report.
ORANA – (Brewarrina – Rob McAnally) Nothing to report.
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NSW CouncilSafe Advisory Network C/- Wendy Ablott– StateCover
PO Box R1865 ROYAL EXCHANGE NSW 1225 Phone: 02 8235 2830 Fax: 02 8004 8253
Email: [email protected]
SIA – (Campbelltown – Roland Mann) Converting Injury Management from Figtree to Solve Safety Ranger assaulted – trialling WolfCam video cameras Notifiable incident involving an animal care facility handler who was bitten by staffy – Council are
currently investigating – looking at when you do a “animal behaviour assessment” and what control e.g. poles etc need to be in place
SEROC – (Shellharbour- Heather Tafener)
Implemented Vault Notify Currently trialling checks and daily risk assessments All crews are using iPads, SMS will also be loaded onto the iPads so these can be accessed Sponsored safety message program for Executive each month – this month vehicle incident, next
month sharps, slips trips and falls, electrical safety etc. Program has generated a lot of support at this stage
10. Action list
Action No Details Who Status Aug 2018/001 Review the current version of the
constitution and advise if the term is different.
Bryson Rees Closed
Aug 2018/002 Provide a copy of the SafeWork audit tool to CouncilSafe that was developed for the Govt Sector Plan
Andrew Theakstone Closed 16/05/2019 Please see attached audit tool that was provided by SafeWork NSW 21/2/2019 No update. Wendy Ablott to follow up to advise the status 22/11/2018 SWNSW advise that the audit tool is currently being tested and will be shared with CouncilSafe once it has been finalised
Aug 2018/003 Arrange a meeting with CouncilSafe
members to commence the development of the LG sector plan
Andrew Theakstone & Wendy Ablott
Closed 16/05/2019 SafeWork NSW have advised that the LG sector plan remains on hold,
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NSW CouncilSafe Advisory Network C/- Wendy Ablott– StateCover
PO Box R1865 ROYAL EXCHANGE NSW 1225 Phone: 02 8235 2830 Fax: 02 8004 8253
Email: [email protected]
however resources and programs relevant to LG available on SafeWork’s website
21/2/2019 No update. Wendy Ablott to follow up to advise the status
22/11/2018 SWNSW advise that due to resourcing this will probably commence early 2019
Aug 2018/004 Review SWNSW sector plans to consider which model plan would suit the LG sector plan
CouncilSafe members Open
Aug 2018/005 Follow up the issue of members not receiving updates on new codes of practice or legislation updates from SWNSW
Andrew Theakstone Closed 16/05/2019 - SafeWork NSW advises that updates are made available on SafeWork NSW’s website. 21/2/2019 No update. Gary Fish to look into this and advise
22/11/2018 SafeWork are looking into this
Aug 2018/006 Pass on the issue raised from CouncilSafe regarding the reliance of SWNSW using social media to communicate information
Andrew Theakstone Closed
15/06/2019 SafeWork NSW advises - Resourcing limitations in SafeWork require use of social media and SafeWork’s website to communicate information. Face-to-face or individual communication to PCBUs is limited but can be arranged on request
21/2/2019 No update. Wendy Ablott to follow up to advise the status
22/11/2018 SafeWork are looking into this
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NSW CouncilSafe Advisory Network C/- Wendy Ablott– StateCover
PO Box R1865 ROYAL EXCHANGE NSW 1225 Phone: 02 8235 2830 Fax: 02 8004 8253
Email: [email protected]
Nov 2018/001 Investigate the requirements for accreditation of WHS systems for RMS RMCC contracts
Lance Breen Closed. 22/2/2019 Councils are advised that the need to follow the requirements G22 (see attached)
Feb 2019/001 NBN services assistance. If any Councils can assist with the issues raised by our Lake Macquarie representatives could you please contact Casey Penman at [email protected]
CouncilSafe members Open
May 2019/001 Refer LGNSW’s asbestos policy items to members listed in section 4
CouncilSafe members Open
Meeting closed at 11:53 am
Next Meeting: 15th August Level 8, 28 Margaret St Sydney 9:30 am
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1
Brewarrina Shire Council (BSC)
WHS/Property/Risk Officer’s Report CouncilSafe Sydney 16 May 2019
The WHS/Property/Risk Coordinator attended the CouncilSafe Meeting in Sydney, May 2019. The following is a brief record of relevant matters from the meeting; minutes will follow when they are available.
SafeWork: SafeWork NSW is conducting investigation into the ‘most at risk workers’; including those who work with Asbestos, those with other languages plus limited or no English and Labourer Hire Workers. There is a SafeWork report that shows Local Government Workers having a very high injury rate. These figures are being questioned and SafeWork will be asked for the source, as the statistics do not match other reports and investigations.
StateWide:
97 NSW councils are currently known to have an Asbestos Policy. Help is Requested with improving this number by
o Councils adopting Policy (there is a model Policy on the WorkSafe Website), or o Providing evidence of an existing Policy and Procedure, if it is a recent introduction. As part of the increasing ‘push’ in the Risk area; over the next few months Councils will be ask to show evidence of o A five year asbestos management plan including o evidence of the plan being reviewed (or redeveloped as necessary) at the maximum, 5 yearly.
Many Asbestos Registerers only cover buildings or do not cover all Asbestos in an area e.g. pipes, in bridges and even raised reflector stands along sides of a length of highway. The Boland Review (of the WHS Act etc.) has recommendations regarding Asbestos.
Chain of Responsibility (CoR):
CoR was discussed, some areas affecting Councils are o Paper trails (documentation) o Risk Assessments around aspects of the CoR o Dealing with Contractors and CoR
RMS:
The RMS will be absorbed into the Department of Transport as of 30 June; the practical effects on Councils remain to be seen. There was further discussion regarding the previously reported incident when a worker was injured by being buried to the waist in hot asphalt (at 170°c)
o The tailgate failed due to the weight of the load when the truck’s bin was raised o There was no safety device on the tailgate e.g. safety chains
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2
o It is now recommended; reducing loads by releasing content via grain chutes to be banned; this is effectively in force on any RMS job.
There is a move towards eliminating Traffic Controllers on road works, replacing them with Traffic Lights and barrier arms.
General Business:
There was discussion on how HR departments can handle informing next of kin of serious incidents o there is a clear moral obligation to inform next of kin o there have been examples of next of kin’s details not being available when HR staff are on
leave or after hours when HR staff are not at work o an up to date hard copy of contacts being held by the GM or other Senior Management to
cover these circumstances, was recommended as an option o Police are generally involved I contacting next of kin of a fatality (unfortunately there have
been instances of members of the media, going to next of kin’s address before any formal notification has taken place).
o It was recommended that the Business Continuity Plan cover contingencies for these issues Safety Alerts:
A council staff member received an injury when the head of a wipper-sinpper flew apart and a segment struck the person on the face. The injured person was 20m from where the machine was being used. It is reported that the rotating head had become tangled in fishing line which put it under pressure before it disintegrated.
o wipper-sinpper heads should be regularly inspected for wear, cracks, signs of stress etc. o operators should ensure there is a safe distance from other people o often operators do not notice people moving into a potential danger area
operators need to regularly pause momentarily and glance around to check no one has moved into the danger area other staff nearby should help out operators by watching and ensuring safe distances are maintained
There have been a number of examples where volunteers and/or community organisations have held events where there has been illegal, improper wiring installed; this has occurred at sites owned by council’s. These ‘quick fixes’ have been completed by unqualified people. An example was extra power outlets rigged for a row of fridges at an event. Councils need to guard against this happening as they are likely to be held responsible in spite that they have not been directly involved.
RRob McAnally 23/5/19 Brewarrina Shire Council WHS/Property/Risk Coordinator
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Orana Risk and Safety Management Group Meeting Minutes of meeting held at Dubbo on Thursday, 9th May 2019
_________________________________________________________________________ Members: Bogan Shire Council, Bourke Shire Council, Brewarrina Shire Council, Central Darling Shire Council, Cobar Shire Council, Coonamble Shire Council, Dubbo Regional Council, Forbes Shire Council, Gilgandra Shire Council, Lachlan Shire Council, Mid-Western Regional Council, Narromine Shire Council, Parkes Shire Council, Walgett Shire Council, Warren Shire Council, Warrumbungle Shire Council Attendees:
Skye Stephenson Dubbo Regional Council David Matthews Dubbo Regional Council Andrew Green Dubbo Regional Council David King Dubbo Regional Council Rob McAnnally Brewarrina Shire Council Paul Hennock Statewide Mutual Mel Chapple Warrumbungle Shire Council Sharon Brock Central Darling Council Steven Speer Lachlan Shire Council Sarah Godwin Warren Shire Council Matthew Bailey Parkes Shire Council Carolyn White Cobar Shire Council Letiticia Tiffen Bourke Shire Council Chris Horan Gilgandra Shire Council Ashley Bullock Narromine Council Veronika Barry Mid-Western Regional Council Chris Archer StateCover David Ginpil StateCover
Start Time: 10:02 am
1. Welcome: Chairperson David Matthews welcomed all members to the ORANA
Risk and Safety Management Group meeting including invited guests 2. Apologies:
Michael Ferguson Dubbo Regional Council Susan Wade Dubbo Regional Council Nicole Griffiths Jardine Lloyd Thompson Chris Kennedy Warrumbungle Shire Council Summer Patterson Cobar Shire Council Marion Truscott Narromine Council Belinda Hollingworth Narromine Council Scott Murray SafeWork NSW Michael McGuiness Coonamble Shire Council Martin Tighe Roads and Maritime Services
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3. Confirmation of Minutes: 7th February 2019
Moved: Letiticia Tiffen Seconded: Rob McAnnally
4. Business Arising: Nil 5. Confirmation of Chairperson and election of secretary:
David Matthews was confirmed unanimously by the group for chairperson. It was advised that April Richards the secretary left Dubbo Regional Council
shortly after the last meeting. Skye Stephenson has filled in since then but is unable to take on the job. Elections were called.
Ashley Bullock advised that he can take the job back on for 12 months. The group agreed with this decision.
Outcome:
1. David Matthews confirmed as Chairperson. 2. Ashley Bullock confirmed as Secretary.
6. NSW Council Safe Update: Rob McAnnally – Brewarrina Shire Council
Meeting next week. Traffic Control Training will be handed over to WorkCover. Advised about AusRoads and the prosed concept that is being discussed. More
information will come out in the future. 7. Statewide Mutual Update:
See presentation attached for further information. Steve Eckert is enjoying his role in the South Coast. CIP workbooks templates have gone out to everyone. Final workbooks are due
end of May. There will be 2 risk initiatives that Council’s will need to choose in the online
renewals this year. Additional risk profiling questions will also be included in the online renewals. There will be a 5 year risk plan – where each Council would like to be in 5 years
for Risk Management. Encouraged Council’s to use the board initiatives. There will be a shopping list of board initiatives. A document will be sent out
shortly to Councils explaining this new approach. 2019 Statewide Risk Management Conference will be held 29-30 August 2019.
There will be more breakout rooms and classes. Audit and Risk Improvement Committees – everyone will have to have one by
December 2020. LGNSW will be running training that you may wish to look into. Online member’s centre – Statewide are looking at having one login for each
Council. Statewide are currently trailing a mentoring program for new Council workers
within risk to help them understand how risk works in local government. The
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group feedback was that it was a good idea, however, they were not sure how it would be put into practice.
Paul will be making appointments to come around to the Council’s soon before June 30.
8. Chain of Responsibility Workshop
Mid-West: Has created their procedure and started training staff this week. Advised that level 1 and 2 training cost about $10,000 and they have used
“INTO Training”. See contact details below: Mick Ryan Business Development Manager Mobile: 0421 830 306 [email protected]
Looking at putting all staff through to loading and unloading training. Recommends Council’s to sign up for and read the NHVR fortnightly “On the
Road” Newsletter. You can sign up at the below link: https://www.nhvr.gov.au/news-events/industry-updates
Parkes:
Created a risk register for COR. Have placed stickers on all trucks. Trucks going to weight transfer stations to monitor weight of trucks each
month. Have updated SWMS to cover COR. Have asked the highway patrol to come and look at how the Council is
loading/unloading trucks to get their view on possible improvements required. Worked out load angles for loading. Ramps they had were not up to scratch. 12mm is the smallest rope you can use to tie down items. Containers have to have a weight declaration.
Brewarrina:
Made sure that load restraints are up to speed. Bourke:
Roads manager wants to organise some training within the next few months. Central Darling:
A few gaps were identified in regards to dangerous goods. Lachlan:
Making sure trucks have the correct stickers on them. Everyone has done load restraint training but they want to make sure that
new people don’t miss out on the training as they come in. A few employees have received person fines of $500 which they have to pay
themselves.
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Warrumbungle:
A procedure was done for the Executive a while ago. They are still reviewing it.
They are looking into Load Restraint Training resulting from an incident where a dozer fell off a loader in the main street.
The group advised to have a look at the load restraint guide as it can be downloaded. (https://www.ntc.gov.au/Media/Reports/(9E12B22A-6156-41B0-F382-136A34520AF8).pdf)
Narromine:
Changed their documents / procedures to include chain of responsibility. Dubbo Regional Council:
Dubbo got legal advice for Chain of Responsibility as it received a notice at their saleyards the outcomes are as follows;
o The legal advice stated that Council isn’t the loading manager that the stock agents are.
o The saleyards induction needs to include chain of responsibility. o Have to place signs around the saleyards to include chain of
responsibility. o Management plans are currently getting updated. o Senior management are looking at placing chain of responsibility into
staff’s capabilities. 9. StateCover Update: See attached Presentation
Vault System update o 13 new checklists – 40 in total o 45 SWMS o 4801 Audit Checklist o Consultation Committee
Self-Audits – Possible change of platform. Self-audits will be distributed by email in Early July and must be completed by
End of July. Workplace Risk Team Changes – as per presentation. Heather Williams will be taking on Joe’s responsibilities for this area. Spoke about the Macquarie Park Scaffolding incident where one worker was
killed and one critically injured 01/04/2019. Boland review of the Model WHS Laws. Spoke about the first prosecution / jail sentence handed out for an incident
that occurred in Victoria. Another company director was also jailed in Queensland over a fatality due
to lack of safety railings. The company was also fined $1m.
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10. Around the grounds – Update on current projects to improve safety or risk Narromine:
Developing operational risk register through Vault. There is a push for contractor management. Still rolling out tablets for staff to use Vault. Had a notifiable incident when a contractor struck a gas pipe. 20 staff are being x-rayed for dust and silica.
Warrumbungle:
Lung bus is coming in early June. Currently reviewing their drug and alcohol policy. Looking at training for HR for post incident drug and alcohol testing. Had a notifiable incident where an employee ran over himself. Having issues where staff are finding needles. They are looking into sharps
training. Setting up a new WHS Committee. Discussion on their lone worker policy as at present only two people get emails
and they are not able to contact staff quickly. Warren:
Currently having issues with their jetty. It hasn’t been inspected in a while. Staff have placed signs around it advising people not to use it but it hasn’t been successful.
Currently updating the emergency management policy and procedures. New WHS Committee. Revitalisation of Council’s Macquarie Park. Had an incident where the town water was shut down for a few hours.
Lachlan:
Looking at engaging a better communication system for the Shire. Have engaged NSW health to do health monitoring and immunisations. Have an issue where staff are not trained in chlorine gas. It was suggested that it may be worthwhile to get Royal Lifesaving in to do a
review of the pools. Central Darling:
Just booked in for fitness medical test, audio, Hepatitis A and B, Q Fever and Spirometry.
Have completed chemical training for pools. Completed Road management training. Working with Maari Ma to do no smoking signs around the town. Maari Ma is
paying for the signs and Council is putting them up.
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Bourke:
Just completed return to working training and program. Starting the CIP workbooks. Currently at Level 5 water restrictions. Currently using bore and river water. Council is having a second river clean-up whilst the water is low. Looking into Mental First Aid Training. Road safety and Audit training in June.
Gilgandra:
Next conference will be 24-25 October for Health and Wellbeing pursuant to the SafeWork Enforceable Undertaking.
New code of conduct training to commence in August. Flu Vaccinations completed. Had a needle stick injury at the tip. Asked the group if anyone is running or has run Consultancy Committee
Training. If so, can you please let Chris from Gilgandra know details. Dubbo:
Had Flu Vaccinations done which covered about 190 staff done. Had a few notifiable incidents including a truck which breaks failed. Lung bus coming later in the year. WHS Monitor system went live.
Brewarrina:
Went to the StateCover Symposium. Cobar:
Currently reviewing policies and procedures. Has WHS Monitor. Trying to get WHS Committee Meeting going again. Asked the group if other Councils have working in adverse weather conditions
for outdoor workers. If so, please email it through to Carolyn White at Cobar. Doing flu vaccinations next week. Looking at doing Manual handling training.
Mid-Western:
Looking at moving away from ChemAlert for chemical management. Looking at using Appenate Doing risk registers through pulse. Going to WHS Roadshow. Had one notifiable incident where a person cut their leg with a chainsaw – all
is okay. Had a splash pad installed in Mudgee. Had an incident where granular chlorine melted the plastic lining and then
bucket that was holding it.
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Parkes:
Updated SWMS in February and is currently ready for sign off. Undertaking an internal audit. Working towards 45001 to be tested by SAI Global at the end of the year. Need to look at competency checks. Put 20 staff through mental health 1st Aid.
11. Forward Planning – Topics for presentations / Council member presentations:
Group decided that they would like to see a Vault Training Demo from StateCover.
Mid-West to do training on LITMOS. Group decided that they are still happy with quarterly meetings. Group decided that they would like to see someone from EPA to talk about
Chemical Management.
12. Other business and items for next meeting:
Next meeting dates are: 15 August 2019 in Dubbo. 14 November 2019 in Narromine
Meeting closed: 2:07pm
Attachments: NSW Council Safe Meeting Minutes 21/02/2019 StateWide Mutual Presentation StateCover Mutual Presentation
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Brewarrina Shire Council (BSC)
WHS/Property/Risk Officer’s Report Orana Risk Group (ORG) The WHS/Property/Risk Coordinator attended the Orana Risk Group in Dubbo 9 May 2019. The following is a brief record of relevant matters from the meeting; minutes will follow when they are available. StateWide Mutual: Paul Hennock.
CIP Booklets are due before 31 May 2017 Next year CIP will focus on:- Footpaths, Trees and Stormwater, Risk Management and Contractor Management. Councils are required to have a 5 year Risk Management Plant with clear documented of strong involvement and commitment from Senior Management. o Paul Hennock has offered help to councils to set up this plan – visits can be organised. The Conference is on 29/30 August 2019 Audit Risk Improvement Committees (ARICS’s) must be up and running by 2020.
StateCover: Vault Update; 45 New Swims Available. There is a 4801 Audit Template also Available along with Questionnaires for Contractors. Boland Review: WHS Legislation, Regulations: The planned review has been completed; the 3 level system is working well (WHS Act, WHS Regulations and Codes of Practice). Recommendations include:
a reduction in complexity allowance for changes to cover new developments e.g. the ‘Gig Model’ of employment Identifying Physiological Risk and ‘Injury’. Asbestos management.
Ideas from other Councils:
Use of the Lung Bus to test workers Test Quarries and Gravel Pits for Silica Ensure there is an Inclement Weather Policy (after a recent death by lightning strike)
OHSAS Standard 45001 replaces 18001 over 3 years from March 2018 RRob McAnally 20/5/19 Brewarrina Shire Council WHS/Property/Risk Coordinator
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Brewarrina Shire Council (BSC)
Work Health Safety Committee Minutes for Meeting 21 May 2019 Council Chambers 10:00am
Present: Chair: Danielle Caruana Managers: Tara Byrnes, Dave Kirby, Kim Talbert Staff: Robbie McDonald, Col Kiely, Alana Peattie Facilitator: Rob McAnally
The Chair; Danielle Caruana opened the meeting at 10:05am and welcomed those present.
Matters Arising: Previous Minutes from 26 February 2019. Col Kiley is to be the outdoor member to attend training for Health and Safety Representatives. The RTO providing the course need the details of those attending, as M Wilson was absent Col was appointed to attend.
Previous Minutes Accepted. Dave Kirby and Col Kiely
Items of Business:
1. External Communications and Complaints.No external communications or complaints were received.
2. Work Health Safety Reports and Issues:The HR M and WHS/Property/Risk Coordinator attended the StateCover Symposium held in Sydney 1to 4 April 2019.
Included in the meetings was a demonstration of VAULT which is an application that can be used on smart phones, tablets and computers for running WHS Systems. StateCover has made VAULT available to Councils who are members of the StateCover/StateWide Mutual.
Action: HR M Tara Byrnes and Rob McAnally are to continue investigating the possible introduction of VAULT to be used at Brewarrina Shire Council.
Status: Ongoing:
Apologies: Amer Tawfic Chris Frail
Martin Wilson
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Incident Reports:
There have been two minor soft tissue injury reports; there was no lost time in either case. One case of property damage caused by strong winds and one lost council property, have also been reported.
Other Items:
The WHS/Property/Risk Coordinator Rob McAnally attended the Orana Risk Group Meeting in Dubbo 9 May and the CouncilSafe Meeting in Sydney 16 May 2019. Minutes are awaited from both these meetings. The annual round of 1st Aid servicing has been completed. The Depot Store has a stock of 1st Aid equipment; these supplies are available for use as needed for the coming months. The HR Department continues to increase the proportion of WHS work being carried out, with the goal of achieving at least 50% for WHS work. Last year Property was 65% of jobs and WHS 35%; final statistics for the 2018/2019 year will be available after June and it is expected that WHS will achieve in excess of 40% of all jobs completed.
3. Items Impacting Safety: Plant:
A new tractor has been purchased, suitable for the large slasher. A smaller Slasher will be obtained to suit the older tractor which will then be stationed in Goodooga. There are new Trailers and caravans purchased for a variety of tasks.
Insurance: A question around the suitability of contractor insurance, for work being completed at the land fill has arisen.
Action: MEHB, Kim Talbert and UM Dave Kirby will follow up on this matter Status: Ongoing: Processes:
RMS require WHS documents like SWMS, Risk Assessments to be site specific, that is generic documents are not acceptable. RMS has also conducted an Audit of Workers on foot on their construction sites. The results were poor; while there is room for improvement, RMS is generally happy with the proactive approach taken by BSC.
Action: The HR Department has obtained a copy of this audit; it will be used as a template for creating a form that will allow internal inspections to ensure BSC is operating as safely and with full compliance.
4. HR Reports and Issues: Training: Traffic Control and 1st Aid training is being Organised.
A Customer Service course will shortly be available; this will also cover working with the public and also difficult people. Anyone interested in accessing this training please contract Tara Byrnes, HR M.
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The Meeting Chair has requested some training as to how to chair a meeting. The HR Manager has asked everyone to assist with Mental Health Wellbeing. This topic is quickly becoming one of the biggest issues in Work Health Safety. Staff are encouraged to speak to friends supervisors, managers and/or the HR Department if they have any concerns for themselves or others. Anyone who requires help can approach HR for contacts for various agencies if speaking to a work colleague is not appropriate.
5. General Business: - Staff wearing baseball type caps while working outdoors, rather than the Policy required broad
brimmed hats, has become an issue again. Formal verbal warnings have been issued and documented. This situation will continue to be monitored. (Managers and WHS)
- The Transport Department states that some vehicles and plant are not being cleaned often enough. This is an important part of maintaining a vehicle and is part of standard procedure when staff have control of a vehicle. Action will take place if there is not improvement in this area. (Managers)
- There is a security camera pole in the approach to the landfill cell; relocating this pole is on the ‘to do’ list for outdoor staff. (UT Dave and Staff)
- Storage of the small amount of chemicals, welding equipment and fuel is an Issue in Goodooga. This will shortly be solved with the addition of an extra workshop that is located across the road from the Goodooga Depot. (UT Dave and Goodooga Staff)
- Alana Peattie, Tourism Officer, discussed the condition of the VIC Veranda decking, which has had a number of comments from the Public.
- Notification to HR; of staff including trainees who are absent needs to be improved. Informing staff when supervisory staff are absent would be helpful for all staff. (HR Manager and all other Managers and Supervisors).
The HR Manager, Tara Byrnes is looking for ideas from both indoor and outdoor for spending a small amount of funding in the area of staff amenities (but not infrastructure). There was considerable discussion and initial ideas included:-
- Table Tennis and Pool tables - Regular BBQ’s with positive feedback - Comfortable seating - Tidying up or painting staff areas
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The meeting also suggested that the next event or item take place in conjunction with the upcoming long weekend in June.
Action: The HR Manager Tara Byrnes (with help from conscripted volunteers) is to organise a suitable staff activity or event.
Status: To be organised for Friday 7 June
The WHS/Property/Risk Coordinator gave a brief account of the Boland Report commissioned to evaluate the success and progress of the WHS ACT. The report stated that the three tier system (WHS Act, WHS Regulations and Codes of Practice) is largely successful. The report’s author K Boland made the following recommendations:
- A reduction in complexity in some areas - Providing capability for flexilibility for changes in employment, not considered when the Act was written e.g. the ‘gig’ economy. - Provision in the Act for Psychosocial issues and injuries.
Next Meeting: Tuesday 23 July 2019
The meeting concluded at 10:50am
Approved for Distribution:
Signed: D Caruana WHS Committee Chair
22/5/19
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BREWARRINA SHIRE COUNCIL
Agenda Submission for Ordinary Meeting to be held on Friday 28th June 2019
TITLE: LOCAL GOVERNMENT CONFERENCE NSW 2019
DOC REF:GM 1
REPORT BY:
Jeff SowiakGeneral Manager
DATE:5th June 2019
IP&R REFERENCE: Theme 4: A Community with Integrated Leadership
L4. Benchmarking Quality of Life and Reporting
PURPOSE:The purpose of this report is to provide for the approval of voting delegates and attendance at the Local Government NSW (LGNSW) Annual Conference 2019.
RECOMMENDATION: That Council approve or
1. That Council authorise the Mayor, General Manager and interested Councillorsto attend the LGNSW annual conference in Sydney and that the votingdelegates and alternates for the Local Government Conference be the Mayor orthose nominated by the Mayor and attending the conference.
2. That Council endorse the submission of motions with respect to the mattersraised at the meeting.
CONTENT:The Local Government Annual Conference is to be held in Warwick Farm, Sydney from 13th
to 16th October and Council is requested to approve of voting delegates, who must also be registered for attendance at the conference, as well as any issues for motions to go to Conference.The Conference is the pre-eminent event of the Local Government year where local Councillors come together to share ideas and debate issues that shape the way we are governed.The Mayor, a small number of Councillors and the General Manager have attended previous Local Government Annual Conferences and the cost of Conference attendance is included in the budget. At this early stage a preliminary accommodation booking has been made for the Mayor, Deputy Mayor, General Manager and one other Councillor; however the bookings can be changed or expanded to accommodate Council’s requirements.Council should also note that if circumstances change, the Mayor has delegated authority from Council to authorise Councillor attendance at Conferences.In terms of motions for conference the Council should discuss and decide on any issues which are already not part of LGNSW policy positions may be of relevance for consideration at the State level.There is an opportunity for Councillors to suggest issues for conference consideration.In terms of voting delegates, it is proposed that the Mayor be Council’s main voting delegate
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and that the Mayor be authorised to nominate alternates from the Councillors who are attending the conference.
CONSULTATION:Consultation with Council for resolution.
GOVERNANCE IMPLICATIONS: Costs of registration, accommodation and transport for the conference are included in Councils’ budget.
CONCLUSION:As per previously it is proposed that The Mayor, Deputy Mayor, General Manager attendand if either the Mayor or Deputy are unable to attend an alternate Councillor is nominated by the Mayor.
______________________Jeff Sowiak
General Manager
ATTACHMENT:LGNSW Conference Program
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Agenda Submission for Ordinary Meeting held on Friday 28th Jun 2019
TITLE: BANK RECONCILIATION & INVESTMENTS
DOC REF:
REPORT BY: Rizwan MushtaqAssistant Accountant
DATE:4th June 2019
IP&R REFERENCE:
Objective 5.2.2 - Timely and accurate reporting for efficient management and accountability
RECOMMENDATION:That:
1. The bank reconciliation report is received as information.2. The Certification of the Responsible Accounting Officer for compliance
with the Investment Policy and the Ministerial Investment Order dated 28April 2017 be received and noted.
CONTENT:
1. BANK RECONCILIATION
PURPOSE:The purpose of this report is to present the reconciliation of Council’s cash book andbank statement as at 31th May 2019. The presentation of this information is not a requirement of any Act, however it has been provided historically for the information of Councillors.
Bank Reconciliation for 31 May 2019Cash bookOpening Cashbook balance 635,771.24 Add: Receipts 2,894,038.22Add: Recalled investments 519,553.00Less: Payments 3,795,583.35 Current Cashbook Balance 253,779.11
Council Operating AccountOpening Statement Balance 652,147.61 Add: Receipts 2,870,913.34Add: Recalled investment 519,553.00Less: Payments 3,699,551.80 Current Statement Balance 343,062.15Add: Unpresented Receipts 7,806.96 Less: Unpresented Payments 97,090.00 Reconciliation Balance 253,779.11 Difference -
BREWARRINA SHIRE COUNCIL
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2. INVESTMENTS PURPOSE In accordance with Clause 212 of the Local Government (General) Regulation 2005, the responsible accounting officer must provide the Council with a written report (setting out details of all money that the council has invested under Section 625 of the Act) to be presented to the ordinary meeting each month.
Ref Institution Amount Term & Rate Maturity Date 476 (50) NAB 1,000,000.00 90 days @ 2.44% 09/07/2019
82 NAB 2,000,000.00 90 days @ 2.40% 22/07/2019 84 NAB 1,100,000.00 90 days @ 2.45 % 26/06/2019 90 CBA 1,000,000.00 91 days @ 2.34% 01/07/2019 94 CBA 1,000,000.00 92 days @ 2.25 % 16/08/2019
At call CBA 2,400,000.00 at call - variable Total $ 8,500,000.00
Certification – Responsible Accounting Officer I hereby certify that the investments listed above have been made in accordance with Section 625 of the Local Government 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy. ______________________ Ang Pasang Rai Responsible Accounting Officer GOVERNANCE IMPLICATIONS: Compliance with Local Government (General) Regulation 2005- Clause 212:
The responsible accounting officer of a council must provide the council with a written report (setting out details of all money that the council has invested under section 625 of the Act) to be presented;
If only one ordinary meeting of the council is held in a month, at a meeting , or
If more than one such meeting is held in a month, at whichever of those meetings the council by resolution determines.
__________________ Jeff Sowiak
General Manager
ATTACHMENTS: Nil
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BREWARRINA SHIRE COUNCIL
Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: MAKING AND LEVYING OF 2019/2020 RATES &CHARGES
DOC REF:GM 3
REPORT BY:
A Rai, Finance & Administration ManagerH. Hertslet, Rates Officer
DATE:19th June 2019
IP&R REFERENCE:Theme 4: A Community With Integrated Leadership
PURPOSE:The purpose of this report is to recommend to Council the proposed rates and charges to be levied in 2019/20.
RECOMMENDATION:Whereas the draft estimates of income and expenditure of the consolidatedfunds of the Council for the year 2019/2020 were adopted by the Council onthe 24 May 2019 and following the due public notice of Council’s intention tolevy rates and charges through its Delivery Program 2017/2021 andOperational Plan 2019/20 exhibited for a period of 28 days and whereas theCouncil has considered submissions relating to the publicly exhibited DeliveryProgram and Operational Plan, it is hereby RESOLVED that in accordancewith Section 535 of the Local Government Act 1993, the Council does nowmake and levy the rates and charges for all ordinary rates, water charges,sewer charges and waste charges for the financial year commencing on thefirst day of July, Two Thousand and Nineteen as specified hereunder:
A. ORDINARY RATES
(i) Adopt the maximum rate-pegging limit of 2 . 7 % increasein General rate income for the year 2019/20.
(ii) Residential (Brewarrina) rate of 2.55931¢ in the dollar in termsof Section 516 and 529 of the Local Government Act 1993calculated on the land value in respect of rateable land thedominant use of which is for residential purposes situated inthe town of Brewarrina.
A minimum rate of $131.50 for each parcel of land asprescribed under Section 548 of the Local Government Act1993 shall apply for this rate.
(iii) Residential (Goodooga) rate of 9.42733¢ in the dollar in termsof Section 516 and 529 of the Local Government Act 1993calculated on the land value in respect of rateable land the dominant use of which is for residential purposes situated in the village of Goodooga.
A minimum rate of $104.00 for each parcel of land as prescribed under Section 548 of the Local Government Act
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1993 shall apply for this rate.
(iv) Residential (Angledool) rate of 1 . 48 06 4 ¢ in the dollarterms of Section 516 and 529 of the Local Government Act1993 calculated on the land value in respect of rateable landthe dominant use of which is for residential purposessituated in the village of Angledool.
A minimum rate of $79.50 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply for this rate.
(v) Residential (Gongolgon) rate of 1.48064¢ in the dollar interms of Section 516 and 529 of the Local Government Act1993 calculated on the land value in respect of rateable landthe dominant use of which is for residential purposessituated in the village of Gongolgon.
A minimum rate of $79.50 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply for this rate.
(vi) Business (Brewarrina) rate of 2 . 9 0 5 7 ¢ in the dollarcalculated on the land value of all rateable land in the townof Brewarrina in terms of Section 518 and 529 of the LocalGovernment Act 1993 excluding land defined as residentialand farmland.
A minimum rate of $131.50 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply for this rate.
(vii) Business (Goodooga) rate of 12.11944¢ in the dollarcalculated on the land value of all rateable land in the villageof Goodooga in terms of Section 518 and 529 of the LocalGovernment Act 1993 excluding land defined as residentialand farmland.
A minimum rate of $104.00 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply for this rate.
(viii) A farmland rate of 0.36299 in the dollar calculated on theland value of all rateable land which qualifies as farmland asdefined in Section 515 of the Local Government Act 1993.
A minimum rate of $79.50 for each parcel of land as prescribed under Section 548 of the Local Government Act 1993 shall apply to this rate.
B. WATER CHARGES
(i) A standard 20 mm filtered water access charge for eachassessment in the town of Brewarrina be $476.70 except forthose with a 25 mm connection the charge to be $744.10, forthose with a 32 mm connection the charge to be $1,220.80, for those with a 40mm connection the charge to be $1,907.70,for those with a 50 mm connection the charge to be $2,981.60,for those with a 80 mm connection the charge to be $6,202.30
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and for those with a 100 mm connection the charge to be $11,926.80 in accordance with the provisions of Section 552 of the Local Government Act 1993.
(ii) A standard 20 mm raw water access charge for eachassessment in the town of Brewarrina be $413.50 except forthose with a 25mm connection the charge to be $413.50, forthose with a 32 mm connection the charge to be $1,056.60, forthose with a 40mm connection the charge to be $1,651.10, forthose with a 50mm connection the charge to be $2,579.70, forthose with an 80mm connection the charge to be $5,367.80and for those with a 100mm connection the charge to be$10,323.30 in accordance with the provisions of Section 552 ofthe Local Government Act 1993.
(iii) A standard 20 mm filtered water access charge for each assessment in the village of Goodooga be $359.20 except forthose with a 25 mm connection the charge to be $559.70,for those with a 32 mm connection the charge to be $919.60,for those with a 40 mm connection the charge to be $1,437.10,for those with a 50 mm connection the charge to be $2,246.00,for those with an 80 mm connection the charge to be$4,670.20, and for those with a 100 mm connection thecharge to be $8,981.30 in accordance with the provisions ofSection 552 of the Local Government Act 1993.
(iv) A standard 20 mm raw water access charge for eachassessment in the village of Goodooga be $386.20 except forthose with a 25 mm connection the charge to be $386.20, forthose with a 32 mm connection the charge to be $1,100.60, forthose with a 40 mm connection the charge to be $1,544.50, forthose with a 50 mm connection the charge to be$2,412.00, for those with an 80 mm connection the charge tobe $5,018.90 and for those with a 100 mm connection thecharge to be $9,425.50 in accordance with the provisions ofSection 552 of the Local Government Act 1993.
(v) A standard 20 mm bore water access charge for each assessment connected in the village of Angledool be $372.00,and a standard water access charge for each assessment not connected in the village of Angledool be $186.00 in accordance with the provisions of Section 552 of the Local Government Act 1993.
(vi) A filtered water usage charge of $2.03 per kilolitre in the townof Brewarrina and the village of Goodooga.
(vii) A raw water usage charge of $1.23 per kilolitre in excess of1,500 kilolitres per annum in the town of Brewarrina and thevillage of Goodooga on those assessments with a 50mm, 80mmor 100mm connection; and a bore water usage charge of $1.23per kilolitre in excess of 1,000 kilolitres per annum in the village of Angledool.
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C. SEWERAGE CHARGES
(i) An access charge for each assessment in Brewarrina be $856.20 on connected occupied lands with each additional connection access charge to be $428.40 with an access charge of $428.40 on unoccupied lands in accordance with the provisions of Section 552 of the Local Government Act 1993.
(ii) An access charge for each assessment in Goodooga be $371.50on connected occupied lands with each additional connection access charge to be $186.00 with an access charge of $186.00on unoccupied lands in accordance with the provisions of Section 552 of the Local Government Act 1993.
(iii) A charge for each additional water closet in excess of one, this charge being $216.30 for each additional service to five and $72.50 for each additional service in excess of five, plus a charge of $72.50 for each urinal installed.
D. WASTE MANAGEMENT CHARGES
(i) A Domestic Waste Management charge of $414.80(ii) per service for a once weekly service rendered in the town of
Brewarrina within the scavenging areas as defined in thattown charged in accordance with the provisions of Section 496of the Local Government Act 1993.
(iii) A Domestic Waste Management charge of $353.00 per servicefor a once weekly service rendered in the village of Goodoogawithin the scavenging areas as defined in that village chargedin accordance with the provisions of Section 496 of the LocalGovernment Act 1993.
(iv) A Domestic Waste Management charge of $303.60 per servicefor a once weekly service rendered in the village of Gongolgonwithin the scavenging areas as defined in that village chargedin accordance with the provisions of Section 496 of the LocalGovernment Act 1993.
(v) A Waste Management charge of $23.10 for vacant lots in thescavenging areas of the town of Brewarrina and the village ofGoodooga. Such charges being levied in accordance with theprovisions of Section 496 of the Local Government Act 1993.
(vi) A Tip Access Charge of $68.30 for occupied assessments inthe town of Brewarrina outside the scavenging area as definedin that town. Such charge being levied in accordance with theprovisions of Section 501 of the Local Government Act 1993.
(vii) A Tip Access Charge of $68.30 for occupied assessments in thevillage of Angledool. Such charges being levied in accordancewith the provisions of Section 501 of the Local Government Act1993.
(viii) A Commercial Waste Management charge of $486.40 per binfor a once weekly service rendered in the town of Brewarrinaand the village of Goodooga for commercial properties. Suchcharges being levied in accordance with the provisions of
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Section 501 of the Local Government Act 1993.(ix) A Rural Waste Management charge of $9.00 per 240 litre service
plus $3.00 per km return, such charges being levied in accordance with the provisions of Section 502 of the Local Government Act 1993.
E. EXTRA CHARGE (INTEREST) ON OVERDUE RATES
That in accordance with Section 566 of the Local Government Act 1993 interest on overdue rates and charges shall accrue on a daily simple basis at the maximum rate per annum as allowed by the Division of Local Government, being 7.5% for the period 1st July 2019 to the 30th June 2020.
F. RATES
Making and Levying 2019/2020 Service of Rate Notice
That the General Manager be directed to prepare and serve the 2019/2020rates and charges as expeditiously as possible.
CONTENT:Under the Local Government Act 1993 Section 494 ordinary rates must be made and levied annually.
GOVERNANCE IMPLICATIONS:Financial: To formally make the rates and charges for the year 2019/20 so as
to enable the rates be levied and the notices served by the final date of31 July 2019.
Legal: As required by the Local Government Act 1993
_____________________ Jeff Sowiak
General Manager
ATTACHMENTS:
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BREWARRINA SHIRE COUNCIL
Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: BREWARRINA/PUBLIC POOL ADDITIONAL COSTS COVERING PURCHASE AND
INSTALLATION OF STARTER BLOCKS
DOC REF: GM 4
REPORT BY:
Kim Talbert Manager Environmental Health and Building
DATE: 7th June 2019
IP&R REFERENCE: Deliverable and sustainable Shire infrastructure and services.
PURPOSE: The purpose of this report is to inform Council on the additional costing of the purchase and installation of ‘starter blocks” at the Brewarrina War Memorial District Pool is estimated to be an additional $5,000.00.
RECOMMENDATION : That Council support the purchase and installation of the starter blocks at the Brewarrina Memorial Pool for an additinonal cost of $5000.00 to the project budget.
CONTENT: The depth of the water associated with the height of the diving blocks suggests that this specific height designed block was appropriate for the pool. I did some researched through Royal Life Saving Australia prior to requesting quotes covering the appropriate merchandise. The starting platform is a select market consisting of high grade stainless steel frame with a high grade plastic foothold. The stainless steel frame is held in place with two holes drilled into the pool coping fitted with special plugs to permit the removal of the starter platform when not in use. These new starting blocks will allow the Youth within the area have similar facilities to other Council pools within the regional area that they may be competing with at swimming carnivals.
GOVERNANCE IMPLICATIONS: Original estimate: $12,000.00 The Brewarrina Shire Council has sufficient funds within the current budget to cover the financial implications $18,000.00. However the difference in the costing to purchase the starter platforms are an extra $5,612.70 plus another $400.00 for installation costs, this will contribute towards this current financial year’s budget.
CONCLUSION: Council has budgeted to install a pool starter platform system, and now wishes to inform council of the difference in costing, even though significant difference in costing does exist, there is sufficient funds are available within the budget and can be allocated as towards the pool improvement.
_____________________ Jeff Sowiak
General Manager
ATTACHMENTS: Picture of Starting Platform.
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BREWARRINA SHIRE COUNCIL
Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: WESTERN REGION TEAM DEPARTMENT OF PLANNING & ENVIRONMENT
FINAL FAR WEST REGIONAL PLAN 2036
DOC REF:GM 5
REPORT BY:
Kim TalbertManager Environmental Health and Building
DATE:7th June 2019
IP&R REFERENCE:Deliverable and sustainable shire infrastructure and services.
PURPOSE:The purpose of this report is to advise the Councillors and the Community of current trends towards population change and to build the capacity of Council to respond effectively from that situation.
RECOMMENDATION :That council receive this report.
CONTENT:Project Workshops:The plan is to hold two community workshops in the Local Government Area for approximately one and a half hours.
1. Demography Workshop
The focus of the demography workshop is to develop a better understanding of the population change across the LGA (with in both Council and the Community) and to build the capacity of Council to respond effectively to population change.
2. Community Action Forum
The community action forum focuses on recognising opportunities for the community, and in the process, focus on the valuable contribution people play on steering positive out-comes for their communities.
3. Local Strategic Planning Statement (LSPS)
The key output of these workshops is a LSPS that sets a vision and recommends actions for your local government area. The LSPS will be developed by Council and the community, with the support of DPE, and is intended to be integrated with Council’s strategic plans including the Community Strategic Plans.
Council Participation
Council’s involvement and commitment of relevant Council Staff and Councillors and will include:
Attendance at an initial workshop with relevant Council staff and Community leaders to acknowledge population change and discuss the factors influencing change.
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Involvement in the Community Action Forum which will assist in the development of and inform the recommendations of Councils LSPS.
Working collaboratively with Department, Council and key stakeholders to develop a LSP.
Council’s involvement and commitment of relevant Council Staff and Councillors and will include:
1. Attendance at an initial workshop with relevant Council Staff and community leaders to acknowledge population change and discuss the factors influencing change.
2. Involvement in the Community Action Forum which will assist in the development of and inform the recommendations of Councils LSPS.
3. Working collaboratively with Department, Council and key stakeholders to develop a LSPS.
GOVERNANCE IMPLICATIONS: This project will be led by the Western Region Team of the Department of Planning and Environment, and there will be is not expected to involve any financial expense for Council. The meetings described above will be arranged for mutually convenient time and location.
CONCLUSION:Council has an obligation under Integrated Planning Reporting to undertake Strategic and Local Environment Plan review within a three to five year duration period. This would be perfect timing to carry out this function with the community involved for their future planning requirements.
_____________________ Jeff Sowiak
General Manager
ATTACHMENTS:
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BREWARRINA SHIRE COUNCIL
Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: BREWARRINA/GOODOOGA WILD DOGS AT LARGE CREATING SIGNIFICANT STOCK
LOSSES TO PROPERTY OWNERS
DOC REF:GM 6
REPORT BY:
Kim TalbertManager Environmental Health and Building
DATE:14th June 2019
IP&R REFERENCE:
PURPOSE:The purpose of this report is to report on the social issues from property owners experiencing dog attacks on sheep and to report on the two day free dog micro-chipping exercise conducted at Goodooga Village. To seek council views concerning the current situation with the Dog Control Review and offer a solution towards resolving this significant cruelty to livestock and economic burden of property owners.
RECOMMENDATION :
Proposed Course of Action:
Council have employed authorised officers who have delegated authority under the Companion Animals Act 1998 to control and regulate dogs and cats within all of council’s villages. Under the legislation it is proposed to carry out a door to door inspection of all village residential properties, to ascertain if any cats and dogs over the age of 12 weeks of age had been micro-chipped and any of the above animals over the age of 6 months are registered.
Where Persons denying access to inspect any dogs or cats on the residential property:
Council will issue a letter informing the occupier that councils Ranger will require access to the property at a certain date and reasonable time of the day.
Aboriginal Reserves:
Council will be issuing notification to the CEO of the Local Aboriginal Lands Council informing of council intention to inspect properties within the Aboriginal Reserve area under the Companion Animals Act 1998 to identify cats and dogs required to be micro-chipped identified and registered on the individual residential property lot.
Consequences:
Where a person refuses access and/or responds to possible dog issues this will require a further warning letter or possible call for police support if warranted.
Failure for pet owner with possible non-compliance with requests and access to the property: This may require issuing an Infringement Notice or interviewing the pet owner
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and possible instituting legal proceedings against the person as an offence under the Act.
Benefits:
The registration and microchipping of dogs will enable a possible out-come concerning livestock losses where a farmer who captures or shoots a dog on the property will be able to identify the owner of the dog and this allows the livestock owner the avenue of seeking costs from stock loss from the identifiable dog owner or possible civil action for the costs against stock loss. It may assist with a legal avenue for creating greater responsible pet owners.
CONTENT:To inform council of the Council conducted a two day free micro-chipping for dogs carried out at Goodooga, and to carry out this task required the employment of two contract Rangers to carry out the Micro-chipping. The and with this the intention was s to of trying to ensure that all dogs within the Goodooga village are identifiable, which will would hopefully ensure that greater responsibility and care will be taken with the camp dogs. The costing associated with this exercise amounted to in excess: $5,735.40.The two day seven (7) hours per day resulted in nine (9) dogs being micro-chipped, the actual costs associated with the exercise will exceed $637 per dog.
The action was initiated by correspondence concerning Brewarrina, and Goodooga Rural Properties complaints over the past six years: Complaints from a number of pastoral property owners surrounding especially Goodooga, Weilmoringle and Brewarrina regional areas, recently received, where local dogs killed and maimed 30 head of sheep.
Department of Industry, Local Land Service response has been that property owners are provided with Baits for Wild Dogs., In from discussing the issue with the property owners, this not an effective way for the control of village dogs, the dogs prefer to attack mainly sheep and local wildlife, which offer the least amount of defence towards dog attack.
The property owners have been advised that they have the wright to shoot straying dogs on their property, this has happened on several different occasions over the past years, however, it is the extent of damages installed to onto the livestock with their unwelcome short visit s that, making it difficult to offer any form of effective control that can be put in practise.
Council has loaned dog traps to property owners in the past, which resulted in no dogs being captured. Council have analysed a number of dog carcases that the from local property owners who have shot and killed dogs, however none of the dogs had any form of identification on them, even though that it is perfectly obvious that the dogs originated is from the local villages.
The local police from Brewarrina and Walgett Lightning Ridge have contacted Council over the numbers of years concerning this issue and offer the same advice towards the property owners, to shoot the dogs concerned.
CONCLUSION:
Council has an obligation under Integrated Planning Reporting to Enforce Companion Animal Strategy and Local Government Act and to undertake random “Blitz” on non-compliant owners of animals.
The use of allowing the public the freedom to comply with the requirements set-out under 66
the legislation and to become more responsible pet owners does not appear to work, so the only way to offer any form of control and regulation within this matter, will in future entail a progressive task of carrying a door to door investigation of properties with dogs in the area to ensure that they are micro-chipped and registered.
The provisions of the Companion Animals Act 1998, the council is required : to promote awareness within in its area of the requirements of this Act with respect to responsible pet ownership of companion animals, and to take such steps as are appropriate to ensure that it is notified or otherwise made aware of the existence of all dangerous menacing and restricted dogs(including dogs that might reasonable be considered to be the subject of a declaration under Division 1 or 6 of Part 5) that are ordinarily kept within it’s area.
Compulsory Identification and registration of Companion Animals. Any dog of the age of 12 weeks is required to be Microchipped or has been sold (even less than 12 weeks of age).
Registration: Required for dogs from age of 6 months other than working class dogs that are kept permanently on land categorised as farmland and other Government Official Agencies Animals usage.
GOVERNANCE IMPLICATIONS:
_____________________ Jeff Sowiak
General Manager
ATTACHMENTS:
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GENERAL MANAGER MAYOR
Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: FLAG RAISING POLICY REVIEW DOC REF:GM 7
REPORT BY:
Jeff Sowiak General Manager
DATE:13th June 2019
IPR REFERENCE:Theme 4: A Community With Integrated Leadership - L4.3.3 Ensure council’s operations comply with all government legislation.
PURPOSE:To allow Council to review and adopt the Flag Raising Policy
RECOMMENDATION:That Council adopt the reviewed Flag Raising Policy.
CONTENT:This policy was established to provide guidelines and a uniform and harmonized protocol for the raising, displaying and half-masting of flags at all properties and facilities owned and operated by Brewarrina Shire Council.
This policy was adopted in 2001 and reviewed to ensure it was current and applicable to Brewarrina Shire Council.
GOVERENANCE IMPLICATIONS: Review of Council policies ensures concurrence with Legislation and Regulations.
CONCLUSION:
______________________ Jeff Sowiak
General Manager
ATTACHMENT:Flag Raising Policy
BREWARRINA SHIRE COUNCIL
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___________________________________________________________________
1 Flag Raising Policy
Council Policy Manual
FLAG RAISING
Policy, procedure protocol Policy
Document version 3
Policy number CORP4/1
Obsolete Number
Keyword classification
Adoption date 28th June 2019
Resolution
Review due dateThis policy will be reviewed at thetime of any relevant legislative changes, or may be reviewed at a minimum, every three years.
Date revoked
Documents superseded 21/03/2014 45/1522/06/2001 307/01
Related Documents Flags Act 1953
Relevant delegations
Responsible Directorate Community Services Manager
Responsible officer
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___________________________________________________________________
2 Flag Raising Policy
Council Policy Manual
Purpose
1. To establish guidelines for the raising and flying of flags outside Council offices.
2. To provide a uniform and harmonized protocol for the raising, displaying and half-masting of flags at all properties and facilities owned and operated by Brewarrina Shire Council.
Statement
1. The Australian national flag be flown in the position of honour as defined by international flag protocol.
2. That three (3) flags are to be flown at the Shire Council Administration Building every working day throughout the year. These three flags will be the Australian flag, NSW State flag and the Aboriginal flag.
3. That flags be flown at half-mast on the following occasions:a. On days of mourning.
b. Until noon on Anzac Day (25 April) and then at the peak until the normal time for the closure of business.
c. On Remembrance Day (11 November) flags shall be flown at the peak until 10.30am and then at half-mast between 10.30am and 11.03am. After 11.03 am they shall again be flown at the peak.
4. That flags that have become dilapidated and unsuitable for use be disposed of in accordance with government guidelines.
5. On occasions when direction is given by the Australian government for all flags to be flown at half-mast.
6. That requests to fly flags other than in accordance with this policy be a matter for determination by the full Council.
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BREWARRINA SHIRE COUNCILAgenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: PROPOSED ECONOMIC DEVELOPMENT POLICY
DOC REF:GM 8
REPORT BY:
Jeff SowiakGeneral Manager
DATE:12 June 2019
IPR REFERENCE:Theme 1 – A Growing Economy
The outcome we seek is to increase population, expand businesses and grow the community to achieve sustainability.
PURPOSE:The purpose of this report is for Council to readopt the Brewarrina Shire Council Economic Development Policy.
_____________________
Jeff Sowiak General Manager
ATTACHMENT:Draft Economic Development Policy
RECOMMENDATION:
That Council, readopt the Economic Development Policy.
CONTENT:Brewarrina Shire Council Economic Development Policy states Council’s commitment to economic development in the Brewarrina Local Government Area.The attached policy outlines Council’s position in relation to the attraction and retention of economic opportunities for the Brewarrina Shire.
CONCLUSION:Once Council has adopted an economic development policy and established a policy, Council can promote this policy to the community and potential investors so there is a clear understanding and expectation of support provided by Council.
GOVERNANCE IMPLICATIONS: Nil
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___________________________________________________________________
Economic Development Policy 1
Council Policy Manual
ECONOMIC DEVELOPMENT POLICY
Policy, procedure protocol Policy
Document version 1
Policy number GOV4/14
Obsolete Number
Keyword classification Economic Development
Adoption date 28th June 2019
Resolution
Review due date June 2022
Date revoked
Documents superseded 109/13 28/06/13
Related Documents Economic Development and Tourism Plan 2011
Relevant delegations
Responsible Directorate General Manager
Responsible officer
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___________________________________________________________________
Economic Development Policy 2
Council Policy Manual
Economic Development Principles Council will aid economic development by identifying opportunities and playing a lead
role in facilitating economic development for the community and the region.
Council will work towards;Ensuring the Local Environment Plan is supportive of new ventures to attract
industry
Developing the built and natural infrastructure and services to retain and
attract new residents and businesses.
Advocate on behalf of local enterprises and business the benefits of our
community lifestyle to attract skilled workers
Supporting the diversification of the economy through the Local Environment
Plan and Community Strategic Plan
How does Council facilitate Economic Development?Council’s Economic Development function provides a range of support for economic
initiatives throughout the Region. Council is working closely with the community,
business and investors to improve business opportunities, services for the
community and stimulate economic growth.
Economic growth is important in mitigating the impacts of drought on the economy,
creating a stable livelihood and improves lifestyle opportunities. Economic
Development supports social reform by reducing unemployment and improving the
socio-economic demographics of the shire.
Council promotes and attracts investment to the Shire by building and maintaining
partnerships with government, business and industry consistent with the objectives of
the Economic Development and Tourism Plan 2011.
In addition Council will provide stakeholders and enquirers, with key local and
regional information necessary for assessing projects and development and consider
the needs of each prospect on merit, resources available and expected outcomes.
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___________________________________________________________________
Economic Development Policy3
Council Policy Manual
Future Direction
The Economic Development Strategy identifies the major areas for attention and
effort until 2021. It incorporates the following:
In rolling out the Economic Development Strategy and facilitating projects and
development, the Economic Development Officer will continue to:
Implement the Brewarrina Shire Economic Development and Tourism Plan
Work with business and peak industry bodies to foster and promote economic
development within the Brewarrina Shire
Promote the benefits of Brewarrina to attract new and sustainable businesses
Encourage collaboration with relevant departments of the Federal and State
governments regarding economic development issues
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Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE:INTEGRATED PLANNING & REPORTING
DELIVERY PROGRAM 2017/21 OPERATIONAL PLAN 2019/20
DOC REF:GM
REPORT BY: Ang Pasang RaiFinance & Administration Manager
DATE:21st June 2019
IP&R REFERENCE:Community Strategic Plan, Resourcing Strategy, Delivery Program and Operational Plan (Revenue Policy, Fees and Charges, Budget, Capital Works Program)
PURPOSE:For Council to approve and adopt the Delivery Program and Operational Plan that has been on Public Exhibition since 27th May 2019.
Note: in an attempt to save paper the Delivery Program and Operational Plan 2019/20, including Revenue Policy, Fees and Charges and Budget were provided at the May 2019 Council meeting. A new copy with minor amendments as discussed is available at Councils front counter, council’s website www.brewarrina.nsw.gov.au or on request.
RECOMMENDATION:That Council:
1. Approve and adopt the Delivery Program and Operational Plan 2019/20,Long Term Financial Plan including the Revenue Policy, Fees and Charges,Making and Levying Rates & Charges and Budget as amended.
CONTENT:No responses have been received from the public as of this report is prepared. If the responses are received during the exhibition period then they will be reported during the council meeting.
Staff have made changes to the Fees and Charges as follows:Companion Animals Registration Fees CPI Increase 2019 have been updatedas per the circular received from Office of Local Government
Staff have made only the following changes to the Budgets: Fringe Benefit Tax (FBT) from $14,000 to $34,000Contribution To NSW Rural Fire Brigade from $118,000 to $133,000
The surplus for each of the fund has not changed and is as follows:
General (18,000)Water (369,000)Sewer (176,500)
(Surplus)/Deficit (563,500)
BREWARRINA SHIRE COUNCIL
77
CONSULTATION:Draft placed on public exhibition on 27th May 2019.
GOVERNANCE IMPLICATIONS:Nil at this stage
CONCLUSION:Council will discuss the adoption of the Draft Delivery Program and Operational Plan at the Council meeting on 28 June 2019.
__________________Jeff Sowiak
General Manager
ATTACHMENTS: Long Term Financial Plan 2019/20- 2028/29
78
79
THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK
80
BREWARRINA SHIRE COUNCIL
Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: REPORTS FOR INFORMATION DOC REF:Item o
REPORT BY:
Jeff Sowiak General Manager
DATE:15th June 2019
IP&R REFERENCE:Objective 5.2: A Council that provides quality service to ratepayers and residents and delivers cost-effective services to these customers
PURPOSE:The purpose of this report is for Councillors to receive the Status Report, Councils Information Report and the items for
RECOMMENDATION:That Council receive the following reports as information.
CONTENT:As per the New Code of Meeting Practice, that is now in place. This report will cover the status report items and information reports have been compiled during the May/ June reporting period and the Correspondence for Information. The reports will be received in the following order.
Status Report a. General Manager / Mayor b. Roads c. Plant d. Utilitiese. MEHBf. CSM g. Childcare h. Libraryi. Human Services j. Tourism/ Newspaper k. CDCl. Youth m. Human Resourcesn. Property & WHS
Items for Correspondence a. The Hon Adam Marshall – New Western NSW Ministry b. The Hon Adam Marshall – Thankyou Letter c. The Hon Shelly Hancock – Thankyou Letterd. The Hon Melinda Pavey - Planning for Critical Water Shortages e. Browyn Goodwin – Principal of Currawah Education Centre
GOVERNANCE IMPLICATIONS: NA
81
CONCLUSION:To inform Council of the monthly activities undertaken by the various departments with Council.
_____________________ Jeff Sowiak
General Manager
ATTACHMENTS:Status Report
a. General Manager / Mayor b. Roads c. Plant d. Utilitiese. MEHBf. CSM g. Childcare h. Libraryi. Human Services j. Tourism/ Newspaper k. CDCl. Youth m. Human Resourcesn. Property & WHS
Items for Correspondence a. The Hon Adam Marshall – New Western NSW Ministry b. The Hon Adam Marshall – Thankyou Letter c. The Hon Shelly Hancock – Thankyou Letterd. The Hon Melinda Pavey - Planning for Critical Water Shortages e. Browyn Goodwin – Principal of Currawah Education Centre
82
83
THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK
84
Stat
us R
epor
t: C
ounc
il R
esol
utio
ns a
nd ta
sks
to b
e fin
alis
ed.
Res
. N
o:O
ffice
r Ac
tion
Info
Actio
nTa
ken
27 O
ctob
er O
rdin
ary
Cou
ncil
Mee
ting
2017
197/
17U
MR
ESO
LVED
on
MO
TIO
N b
y C
ounc
illor
Sta
nton
sec
onde
d by
C
ounc
illor
Whe
atle
y th
at C
ounc
il re
solv
e to
: Se
ek c
onse
nt
from
the
Bre
war
rina
Abor
igin
al L
and
Cou
ncil,
the
Com
mon
Tr
uste
es a
nd th
e M
inis
ter f
or In
dust
ry, l
ands
and
For
estr
y fo
r th
e co
mpu
lsor
y ac
quis
ition
of
land
on
th
e B
rew
arrin
a C
omm
on, a
s in
dica
ted
on t
he a
ttach
ed “
Plan
A”,
sub
ject
to
any
min
or a
men
dmen
ts a
s re
quire
d, f
or t
he p
urpo
ses
of
esta
blis
hing
cle
ar t
itle
to s
uch
land
, fo
r cu
rren
t an
d fu
ture
C
ounc
il pu
rpos
es
and
auth
oris
e th
e ex
ecut
ion
of
any
nece
ssar
y do
cum
ents
, the
pub
licat
ion
of n
otic
es, c
ompl
etio
n of
land
sur
vey
and
obta
inin
g le
gal a
dvic
e in
rela
tion
ther
eto.
The
MO
TIO
N
on
bein
g PU
T to
th
e m
eetin
g w
as
decl
ared
C
ARR
IED
.
14/0
6/20
19-O
ngoi
ng
13/0
5/20
19-O
ngoi
ng16
/04/
2019
-Ong
oing
12
/03/
2019
-Aw
aitin
g co
nfirm
atio
n fro
m C
row
n La
nds.
12/0
2/20
19 a
ntic
ipat
ing
furth
er in
form
atio
n re
gard
ing
acqu
isiti
on e
nd o
f Feb
ruar
y.
30/1
1/20
18 A
wai
ting
conf
irmat
ion
from
the
Cro
wn.
16
/10/
2018
-Lan
d co
unci
l und
erta
king
sur
vey
13/0
8/20
18 L
and
Cou
ncil
has
sent
lette
r of s
uppo
rt to
C
ounc
il.
18/7
/201
8 A
ppro
val f
rom
BAL
C re
ceiv
ed. N
eed
to s
urve
y to
def
ine
area
and
initi
ate
proc
ess
for c
ompu
lsor
y ac
quis
ition
. 22
/6/2
18 C
ounc
il ha
s re
ceiv
ed p
ositi
ve s
uppo
rt fro
m
BALC
aw
aitin
g le
tter.
No
resp
onse
from
Com
mon
C
omm
ittee
.17
/04/
2018
–N
o fu
rther
pro
gres
s12
/03/
2018
–N
o fu
rther
pro
gres
s13
/02/
2017
–Fo
llow
up
lette
rs h
ave
been
sen
t and
follo
w
upen
quire
s m
ade.
14/1
1/20
17 –
In p
rogr
ess.
Lette
rs h
ave
been
sent
to th
e lis
ted
parti
es.
27 A
pril
Ord
inar
y C
ounc
il M
eetin
g 20
18
66/1
8G
MR
ESO
LVED
on
MO
TIO
N b
y C
ounc
illor
Jef
frie
s se
cond
ed b
y C
ounc
illor
Cha
pman
Th
at C
ounc
il, i
n co
njun
ctio
n w
ith L
ocal
Abo
rigin
al C
ultu
ral
grou
ps s
eek
Com
mon
wea
lth G
over
nmen
t end
orse
men
t for
the
listin
g of
the
Bre
war
rina
Abor
igin
al F
ish
trap
s /
Bai
ame’
s
14/0
6/20
19-O
ngoi
ng
13/0
5/20
19-O
ngoi
ng
16/0
4/20
19-O
ngoi
ng.
7/3/
2019
Mee
ting
with
OE
H E
xc M
anag
er S
ydne
y ad
vise
d m
ust h
ave
100%
sup
port
for p
roje
ct a
nd p
roce
ss
take
s ab
out 5
yea
rs. M
PRA
adv
ised
mat
ter m
ust b
e
85
Stat
us R
epor
t: C
ounc
il R
esol
utio
ns a
nd ta
sks
to b
e fin
alis
ed.
Ngu
nnhu
on
the
Wor
ld H
erita
ge L
ist.
The
MO
TIO
N o
n be
ing
PUT
to th
e m
eetin
g w
as d
ecla
red
CAR
RIE
D.
proc
esse
d th
roug
h lo
cal W
P. M
eetin
g be
twee
n P
hil
Sulli
van
OE
H B
ourk
e an
d W
P m
embe
rs c
ance
lled
at la
te
notic
e.12
/02/
2019
-Mee
ting
was
hel
d w
ith th
e O
ffice
of
Envi
ronm
ent a
nd H
erita
ge, t
wo
thin
gs c
ame
out o
f tha
t m
eetin
g; It
will
be
a fiv
e ye
ar p
roce
ss to
get
the
Fish
Tra
ps
wor
ld h
erita
ge li
sted
and
Cou
ncil
will
nee
d 10
0% s
uppo
rt fro
m th
e C
omm
unity
to m
ake
it ha
ppen
. 15
/12/
2018
-GM
to d
raft
a le
tter t
o M
urdi
i Paa
ki R
egio
nal
Asse
mbl
y se
ekin
g cl
arifi
catio
n of
the
Brew
arrin
a C
omm
unity
Wor
king
Par
ty’s
pos
ition
in re
gard
s to
Wor
ld
Her
itage
list
ing.
30/1
1/20
18 A
wai
ting
Cor
resp
onde
nce
from
CW
P2/
11/2
018
Lette
r to
CW
P se
ekin
g re
spon
se.
16/1
0/18
-The
Tou
rism
and
Cul
tura
l Com
mitt
ee w
rote
to
the
Nge
mba
Wor
king
Par
ty, t
he le
tter i
s to
be
sign
ed b
y th
e Br
ewar
rina
Loca
l Lan
d C
ounc
il an
d th
e Br
ewar
rina
Mus
eum
Com
mitt
ee.
17/9
/201
8 ap
proa
ched
Dep
t Pre
mie
r and
Cab
inet
for
assi
stan
ce in
iden
tifyi
ng th
e co
rrec
t per
sons
in S
tate
G
over
nmen
t who
are
resp
onsi
ble
forp
repa
ratio
n of
cas
e to
Com
mon
wea
lth. L
ette
r fro
m N
gem
ba W
orki
ng p
arty
not
su
ppor
tive
of C
ounc
il’s p
ositi
on.
22/6
/201
8 –
Rec
eive
d po
sitiv
e em
ail s
uppo
rt fro
m B
ALC
, BA
C, M
elis
sa K
irby
and
had
mee
tings
with
Dor
een
Mc
Hug
h an
d N
atal
ie E
astw
ood
expe
ctin
g su
ppor
t fro
m
Nge
mba
Wor
king
Par
ty.
22 J
une
Cou
ncil
Mee
ting
2018
110/
18G
M/C
SM
Res
olve
d on
MO
TIO
N b
y C
ounc
illor
Lou
ghna
n se
cond
ed b
y C
ounc
illor
Pip
pos
That
C
ounc
il en
dors
e th
e fo
rmat
ion
and
cont
inue
d in
volv
emen
t w
ith a
Cro
ss B
orde
r To
uris
m in
itiat
ive
invo
lvin
g th
e C
ounc
ils o
f B
ourk
e B
rew
arrin
a, C
obar
, Wal
gett,
Bal
onne
, Pa
roo
and
Bul
loo
Shire
s.
The
MO
TIO
N o
n be
ing
PUT
to th
e m
eetin
g w
as d
ecla
red
CAR
RIE
D.
14/0
6/20
19-O
ngoi
ng
13/0
5/20
19-O
ngoi
ng.
16/0
4/20
19-O
ngoi
ng.
12/0
2/20
19-O
ngoi
ng15
/12/
2018
-GM
to s
eek
feed
back
from
par
ticip
atin
g S
hire
on
the
prog
ress
of t
he C
ross
Bor
der T
ouris
m In
itiat
ive.
30/1
1/20
18 In
pro
gres
s18
/7/2
018
Not
ed a
wai
ting
furth
er in
volv
emen
t.
27 J
uly
Cou
ncil
Mee
ting
2018
86
Stat
us R
epor
t: C
ounc
il R
esol
utio
ns a
nd ta
sks
to b
e fin
alis
ed.
134/
18G
MR
ESO
LVED
on
MO
TIO
N b
y C
ounc
illor
Pip
pos
seco
nded
by
Cou
ncill
or C
hapm
an.
That
Cou
ncil
acce
pt th
e gr
ant f
rom
the
Offi
ce o
f Loc
al
Gov
ernm
ent a
nd n
ote
the
requ
irem
ent t
o ut
ilise
the
fund
ing
for t
he p
urpo
ses
of d
evel
opin
g co
mpl
iant
pla
ns u
nder
the
Cro
wn
land
s M
anag
emen
t Act
for c
row
n re
serv
es.
The
MO
TIO
N o
n be
ing
PUT
to th
e m
eetin
g w
as d
ecla
red
CAR
RIE
D
14/0
6/20
19-O
ngoi
ng
13/0
5/20
19-E
ngag
ed C
ontra
ctor
with
the
assi
stan
ce
Dub
bo R
egio
nal C
ounc
il to
pre
pare
pla
ns.
16/0
4/20
19-O
ngoi
ng.
7/3/
2019
GM
dis
cuss
ed w
ith G
M o
f Dub
bo R
egio
nal C
ity
rega
rds
join
t pro
ject
to p
rodu
ce p
lans
.12
/02/
2019
-Gen
eral
Man
ager
to m
eet w
ith D
ubbo
City
C
ounc
il to
pur
sue
join
t pro
ject
.30
/11/
2018
Fun
ding
Rec
eive
d 16
/10/
2018
-In
Prog
ress
13/0
8/20
18 –
Aw
aitin
g ac
tion
plan
.
24th
Augu
st C
ounc
il M
eetin
g
154/
18M
EHB
RES
OLV
ED o
n M
OTI
ON
by
Cou
ncill
or C
hapm
an s
econ
ded
by
Cou
ncill
or S
lack
-Sm
ith
1.
That
Cou
ncil
cont
inue
to
wor
k w
ith t
he L
and
Cou
ncil
and
resi
dent
s of
W
eilm
orin
gle
to
prov
ide
an
acce
ptab
le a
ltern
ativ
e w
aste
dis
posa
l
solu
tion
for
the
colle
ctio
n of
hou
seho
ld w
aste
and
to o
ffer
to p
rovi
de
such
ser
vice
on
a co
st r
ecov
ery
basi
s, a
s w
ell
as t
o se
ek c
onse
nt fr
om
Cro
wn
Land
to u
se th
e la
nd a
s an
w
aste
dis
posa
l site
as
an e
xist
ing
use
right
.
The
MO
TIO
N o
n be
ing
PUT
to th
e m
eetin
g w
as d
ecla
red
CAR
RIE
D.
14/0
6/20
19 –
A m
eetin
g w
as h
eld
with
Cro
wn
Land
s,
Cou
ncil
was
ada
man
t on
thei
r sta
nce
that
they
wou
ld n
ot
take
con
trol o
f the
Wei
lmor
ingl
e W
aste
Dep
ot.
7/3/
2019
Let
ters
rece
ived
from
WLA
LC a
nd S
tate
Lan
ds
Cou
ncil
tabl
ed a
t Feb
Cou
ncil
mee
ting,
Cou
ncil
advi
sed
no c
hang
e in
pos
ition
and
Cou
ncil
not t
o ac
cept
or a
cqui
re
owne
rshi
p of
Wei
lmor
ingl
e Ti
p. L
ette
rs to
Cha
irman
ad
visi
ng is
sue
for W
LALC
to s
ort o
ut w
ith C
row
n la
nds.
12/0
2/20
19-C
row
n La
nds
advi
sed
of is
sues
and
see
king
to
shi
ft ow
ners
hip
of th
is to
Cou
ncil
not L
and
Cou
ncil
as
sugg
este
d so
una
utho
rised
tip
will
rem
ain
on C
row
n La
nd.
30/1
1/20
18 R
epor
t goi
ng to
the
Dec
embe
r Cou
ncil
Mee
ting.
16
/10/
2018
-Ong
oing
12/0
9/20
18-L
ette
r sen
t to
the
Dire
ctor
Far
Wes
tern
R
egio
n D
epar
tmen
t Ind
ustry
Cro
wn
Land
s re
ques
ting
a pa
rcel
of l
and
surr
ound
ing
the
pre-
exis
ting
was
te c
ells
and
ve
hicl
e ac
cess
cor
ridor
be
esta
blis
hed
to tr
ansf
er la
nd ti
tle
to th
e La
nd C
ounc
il, a
t the
ir ex
pens
e co
verin
g su
rvey
ing
and
conv
eyan
cing
cos
ts.
26th
Sept
embe
r 201
8
190/
18G
M
RES
OLV
ED o
n M
OTI
ON
by
Cou
ncill
or B
row
n an
d se
cond
ed b
y C
ounc
illor
Cha
pman
that
Cou
ncil
advi
se M
r Dav
id C
urre
y th
at it
w
ill c
onsi
der
payi
ng th
e $1
9,00
0.00
for
the
fenc
e in
stal
latio
n, if
16/0
6/20
19-C
ompl
eted
refe
r to
May
Min
utes
13
/05/
2019
-May
or a
nd T
rans
port
Man
ager
to m
eet w
ith
Mr C
urre
y.
87
Stat
us R
epor
t: C
ounc
il R
esol
utio
ns a
nd ta
sks
to b
e fin
alis
ed.
Mr
Cur
rey
can
prov
ide
supp
ortin
g ev
iden
ce f
or t
he o
f co
st o
f th
e fe
ncin
g m
ater
ials
use
d an
d gi
ve h
is c
onse
nt to
the
rem
oval
of
the
ram
ps.
The
MO
TIO
N o
n be
ing
PUT
to th
e m
eetin
g w
as d
ecla
red
CAR
RIE
D.
12/0
2/20
19-N
othi
ng fu
rther
to re
port.
30
/11/
2018
Ong
oing
16/1
0/20
18-A
lette
r has
bee
n se
nt to
Mr C
urre
y.
23rd
Nov
embe
r 201
8
218/
18G
MR
ESO
LVED
on
MO
TIO
N b
y C
ounc
illor
Whe
atle
y se
cond
ed b
y C
ounc
illor
Pip
pos
That
Cou
ncil;
1. W
rite
to L
ocal
and
Fed
eral
Mem
bers
to s
ee if
ther
e is
any
as
sist
ance
ava
ilabl
e fo
r a L
otto
Fra
nchi
se fr
om th
e G
over
nmen
t to
min
imis
e th
e co
st.
2. L
obby
to th
e Lo
tto F
ranc
hise
for a
sub
sidi
sed
rate
for t
he
Bre
war
rina
tow
n sh
ip3.
Writ
e to
bus
ines
s ho
uses
ask
ing
them
to c
onsi
der t
akin
g on
th
e lo
tto a
genc
y.
The
MO
TIO
N o
n be
ing
PUT
to th
e m
eetin
g w
as d
ecla
red
CAR
RIE
D.
18/0
6/20
19-N
o Fu
rther
Pro
gres
s13
/05/
2019
-Inf
orm
atio
n ha
sbe
en p
asse
d on
to th
e su
pplie
r, w
ho s
hare
d an
inte
rest
. 12
/02/
2019
-Hav
e ha
d en
quiri
es fr
om a
loca
l bus
ines
s.
Info
rmat
ion
and
cont
acts
sup
plie
d.30
/11/
2018
Let
ters
hav
e be
en s
ent t
o re
leva
nt p
artie
s
22nd
Febr
uary
201
9
7/19
GM
RES
OLV
ED o
n M
OTI
ON
by
Cou
ncill
or J
effr
ies
seco
nded
by C
ounc
illor
Sla
ck-S
mith
that
Cou
ncil
note
s th
e ca
ll fo
r m
otio
ns fo
r inc
lusi
on in
the
Nat
iona
l Gen
eral
Ass
embl
y’s
agen
da b
y 29
Mar
ch 2
019
and
that
Cou
ncil
cons
ider
s an
ym
otio
ns a
t its
firs
t mee
ting
in M
arch
The
MO
TIO
N o
n be
ing
PUT
to th
e m
eetin
g w
as d
ecla
red
CAR
RIE
D.
18/0
6/20
19-M
otio
n Su
bmitt
ed a
nd A
ccep
ted
13/0
5/20
19-M
otio
n Su
bmitt
ed7/
3/20
19 M
otio
n dr
afte
d.
10/1
9C
SMR
ESO
LVED
on
MO
TIO
N b
y C
ounc
illor
Lou
ghna
n se
cond
ed b
y C
ounc
illor
Pip
pos
that
Cou
ncil
appr
ove
the
prop
osed
brie
f for
te
nder
to
tour
ism
con
sulta
nts,
to
deve
lop
a cu
ltura
l to
uris
m
and
econ
omic
dev
elop
men
t pla
n fo
r the
Bre
war
rina
Shire
with
th
e in
clus
ion
in th
e br
ief o
f the
nee
d to
inve
stig
ate
a ra
nge
of
fund
ing
sour
ces
and
how
to a
cces
s th
ose
sour
ces.
16/0
6/20
19-B
riefin
g af
ter J
une
Cou
ncil
Mee
ting
and
Com
mun
ity M
eetin
g on
29th
June
201
914
/05/
2019
-Con
sulta
nt m
et w
ith C
omm
unity
Mem
bers
an
d w
ill pr
ovid
e dr
aft f
or C
ounc
ils C
onsi
dera
tion.
16
/04/
2019
-Ten
der a
war
ded
to J
enny
Ran
d an
d As
soci
ates
. 12
/03/
2019
-The
tend
er fo
r the
tour
ism
brie
f clo
ses
on th
e 29
thof
Mar
ch 2
019
88
Stat
us R
epor
t: C
ounc
il R
esol
utio
ns a
nd ta
sks
to b
e fin
alis
ed.
The
MO
TIO
N o
n be
ing
PUT
to th
e m
eetin
g w
as d
ecla
red
CAR
RIE
D.
27/1
9U
MR
ESO
LVED
on
the
MO
TIO
N b
y C
ounc
illor
Jef
frie
s an
dse
cond
ed
by C
ounc
illor
Pip
pos
that
Cou
ncil
acce
pts
the
tend
ered
offe
r by
Hol
z Tr
ade
Serv
ices
for t
he D
etai
led
Des
ign
and
Con
stru
ctio
n of
th
e G
eoff
New
Ova
l Clu
bhou
se/G
rand
stan
d fa
cilit
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r a to
tal
excl
udin
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ST $
956,
200.
00
The
MO
TIO
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n be
ing
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as d
ecla
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CAR
RIE
D
14/0
6/20
19 –
Fina
l des
igns
will
be h
ande
d to
MEH
B at
the
end
of J
une
for c
onst
ruct
ion.
13
/05/
2019
–W
orks
to c
omm
ence
the
mid
dle
of J
une.
17
/04/
2019
-Dra
ftD
etai
led
Des
ign
to b
e co
mpl
eted
by
the
29th
of M
ay 2
019,
wor
ks a
re to
com
men
ce s
hortl
y af
ter
appr
oval
. 12
/03/
2019
-Det
aile
d de
sign
pha
se c
omm
ence
d.
28/1
9U
MR
ESO
LVED
on
the
MO
TIO
N b
y C
ounc
illor
Jef
frie
s an
d se
cond
ed
by C
ounc
illor
Pip
pos
that
Cou
ncil:
Acc
ept t
he te
nder
ed o
ffer b
y Lu
kas
Bui
ldin
g an
d Ex
cava
tion
for t
he C
onst
ruct
ion
of th
e G
oodo
oga
Bor
e B
aths
Con
trac
t 201
9-03
for t
otal
$33
5,60
9.10
Ex
cl G
ST.
The
MO
TIO
N o
n be
ing
PUT
to th
e m
eetin
g w
as d
ecla
red
CAR
RIE
D
14/0
6/20
19-O
ngoi
ng.
13/0
5/20
19-O
ngoi
ng.
17/0
4/20
19-C
onst
ruct
ion
has
been
com
men
ced.
12
/03/
2019
-D
etai
led
desi
gn p
hase
com
men
ced.
29/1
9C
SMR
ESO
LVED
on
the
MO
TIO
N b
y C
ounc
illor
Jef
frie
s an
d se
cond
ed
by C
ounc
illor
Lou
ghna
n th
at B
rew
arrin
a Sh
ire C
ounc
il ac
cept
s th
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nder
from
M &
K C
onst
ruct
ion
Gro
up fo
r the
You
th C
entr
e R
oof a
nd B
athr
oom
Fac
ilitie
s U
pgra
de
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MO
TIO
N o
n be
ing
PUT
to th
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eetin
g w
as d
ecla
red
CAR
RIE
D
14/0
6/20
19-W
orks
Com
plet
ed.
14/0
5/20
19-W
orks
are
nea
ring
com
plet
ion.
16
/04/
2019
-Wor
k C
omm
ence
d.7/
3/20
19 C
ontra
ctor
on
site
pla
ns a
ppro
ved
and
22nd
MAR
CH
201
9
41/1
9G
MR
ESO
LVED
on
MO
TIO
N b
y C
ounc
illor
Whe
atle
y se
cond
ed b
y C
ounc
illor
Jef
frie
s th
at C
ounc
il se
ek a
men
dmen
ts to
the
leas
e th
at w
ould
ena
ble
Cou
ncil
to re
nt o
ut u
nits
for s
hort
term
co
mm
unity
bas
ed p
urpo
ses.
The
MO
TIO
N o
n be
ing
PUT
to th
e m
eetin
g w
as d
ecla
red
CAR
RIE
D
14/0
6/20
19-F
ACS
advi
sed
Cou
ncil
that
the
units
are
not
to
be
rent
ed o
ut fo
r priv
ate
use
and
you
have
to m
eet t
he
crite
ria to
mov
e in
. 16
/04/
2019
-Ong
oing
.
48/1
9TM
RES
OLV
ED o
n th
e M
OTI
ON
by
Cou
ncill
or S
tant
on a
nd s
econ
ded
by
Cou
ncill
or
Jeffr
ies
that
C
ounc
il ap
prov
ed
the
quot
atio
n re
ceiv
ed
from
C
hris
O
’Brie
n &
C
ompa
ny
PTY
LTD
fo
r un
dert
akin
g ge
otec
hnic
al i
nves
tigat
ions
and
det
aile
d st
ruct
ural
de
sign
as
liste
d be
low
:
14/0
6/20
19–
2019
des
igns
to b
e co
mpl
eted
in J
uly.
13
/05/
2019
-Con
cept
des
ign
com
plet
ed, G
eote
chw
ill
com
e ou
t on
24th
May
201
9, a
nd w
orks
will
sta
rt 3rd
June
20
1917
/04/
2019
-Wor
ks o
ngoi
ng, d
esig
ns s
houl
d be
fini
shed
in
Augu
st.
89
Stat
us R
epor
t: C
ounc
il R
esol
utio
ns a
nd ta
sks
to b
e fin
alis
ed.
Dum
ble
Brid
ge$5
5,00
0 +
GST
Muc
kera
wa
Brid
ge
$65
,000
+ G
ST
The
MO
TIO
N o
n be
ing
PUT
to th
e m
eetin
g w
as d
ecla
red
CAR
RIE
D.
49/1
9G
MR
ESO
LVED
on
the
MO
TIO
N b
y C
ounc
illor
Whe
atle
y an
d se
cond
ed b
y C
ounc
illor
Sla
ck-S
mith
that
Cou
ncil
rece
ive
the
repo
rt a
nd c
ontin
ue to
wor
k w
ith th
e Ad
min
istr
ator
to p
ursu
e re
cove
ry o
f the
deb
ts o
utst
andi
ng a
nd to
ens
ure
a cl
ean-
up o
f th
e O
urgu
nya
Wom
ens
inco
rpor
ated
pro
pert
y.
The
MO
TIO
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n be
ing
PUT
to th
e m
eetin
g w
as d
ecla
red
CAR
RIE
D.
14/0
6/20
19-R
epor
t to
the
June
Cou
ncil
Mee
ting
13/0
5/20
19-N
othi
ng fu
rther
to re
port.
17/0
4/20
19-O
ngoi
ng.
50/1
9G
MR
ESO
LVED
on
the
MO
TIO
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y C
ounc
illor
Whe
atle
y an
d se
cond
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y C
ounc
illor
Pip
pos
that
Cou
ncil
rece
ive
the
lette
r an
d ad
vise
Ms
Gor
don
that
the
prop
osal
is n
ot la
wfu
l and
doe
s no
t add
ress
the
outs
tand
ing
issu
es.
The
MO
TIO
N o
n be
ing
PUT
to th
e m
eetin
g w
as d
ecla
red
CAR
RIE
D.
14/0
6/20
19-C
ompl
eted
13
/05/
2019
-Ong
oing
17
/04/
2019
-Ong
oing
.
30th
APR
IL 2
019
55a/
19G
MR
ESO
LVED
on
MO
TIO
N b
y C
ounc
illor
Sla
ck-S
mith
sec
onde
d by
C
ounc
illor
Pip
pos
that
Cou
ncil
seek
lega
l adv
ice
on w
hat
Cou
ncil
oblig
atio
ns a
re w
hen
cons
ultin
g w
ith th
e B
rew
arrin
a C
omm
unity
Wor
king
Par
ty a
nd B
rew
arrin
a Lo
cal A
borig
inal
La
nds
Cou
ncil.
The
MO
TIO
N u
pon
bein
g PU
T to
the
mee
ting
was
dec
lare
d C
ARR
IED
.
14/0
6/20
19-C
ompl
eted
. 13
/05/
2019
-Leg
al a
dvic
e so
ught
, rep
ort t
o C
ounc
il
56/1
9G
MR
ESO
LVED
on
MO
TIO
N b
y C
ounc
illor
Lou
ghna
n se
cond
ed b
y C
ounc
illor
Pip
pos,
tha
tC
ounc
il w
rite
to a
ll th
e fo
rmer
mem
bers
of
the
Ora
na R
egio
nal O
rgan
isat
ion
of C
ounc
il’s
to s
eek
inte
rest
in
the
refo
rmat
ion
of th
e vo
lunt
ary
grou
p.
The
MO
TIO
N o
n be
ing
PUT
to th
e m
eetin
g w
as d
ecla
red
CAR
RIE
D.
14/0
6/20
19-D
ubbo
City
Cou
ncil
is th
e on
ly th
at h
as g
iven
a
posi
tive
repl
y to
refo
rm th
e vo
lunt
ary
grou
p.
13/0
5/20
19-L
ette
rs h
ave
been
writ
ten
Cou
ncil
are
awai
ting
resp
onse
.
90
Stat
us R
epor
t: C
ounc
il R
esol
utio
ns a
nd ta
sks
to b
e fin
alis
ed.
62/1
9M
EHB
RES
OLV
ED o
n M
OTI
ON
by
Cou
ncill
or J
effr
ies
seco
nded
by
Cou
ncill
or B
row
n th
atC
ounc
il ap
prov
e th
e va
riatio
n of
the
D
evel
opm
ent
Con
trol
Pla
n 20
12 f
or t
he c
arpo
rt (
truc
k-po
rt)
encr
oach
men
t of
2.8
met
res
on t
he f
ront
bui
ldin
g al
ignm
ent
with
in a
t Lo
ts 3
2 &
33
DP
2272
32 C
ulgo
a St
reet
Bre
war
rina
and
give
s de
lega
tion
to
Cou
ncil’
s M
anag
er
Envi
ronm
ent
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lth &
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ldin
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rove
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elop
men
t ap
plic
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nstr
uctio
n of
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carp
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hed
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MO
TIO
N o
n be
ing
PUT
to th
e m
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g w
as d
ecla
red
CAR
RIE
D.
14/0
6/20
19-O
ngoi
ng.
13/0
5/20
19-
Dev
elop
men
t App
licat
ion
now
app
rove
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d aw
aitin
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ruct
ural
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inee
rs d
etai
ls to
issu
e of
the
Con
stru
ctio
n C
ertif
icat
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MO
TIO
N b
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pos
and
seco
nded
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row
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ree
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sur
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arra
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and
16 A
dam
Str
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oodo
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harg
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full
and
auth
oris
e th
e ex
ecut
ion
of n
eces
sary
tran
sfer
doc
umen
ts
unde
r Cou
ncil
seal
The
MO
TIO
N o
n be
ing
PUT
to th
e m
eetin
g w
as d
ecla
red
CAR
RIE
D.
14/0
6/20
19-O
wne
r has
bee
n ad
vise
d an
d aw
aitin
g th
e fin
alis
atio
n of
out
stan
ding
rate
s.
13/0
5/20
19-I
n pr
ogre
ss
69/1
9TM
RES
OLV
ED o
n th
e M
OTI
ON
by
Cou
ncill
or B
row
n an
d se
cond
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by C
ounc
illor
Jef
frie
s th
at C
ounc
il ap
prov
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nder
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ived
fr
om M
urra
y C
onst
ruct
ion
for t
he re
plac
emen
t str
uctu
re fo
r the
B
irrie
Brid
ge w
ith 1
00 m
long
str
uctu
re u
sing
thei
r pro
pose
d al
tern
ativ
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sign
with
a to
tal c
ost o
f $1,
849,
260
+ G
ST.
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TIO
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n be
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eetin
g w
as d
ecla
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CAR
RIE
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14/0
6/20
19-C
urre
ntly
bui
ldin
g ap
proa
ches
. 13
/05/
2019
-In
prog
ress
70/1
9TM
RES
OLV
ED o
n th
e M
OTI
ON
by
Cou
ncill
or W
heat
ley
and
seco
nded
by
Cou
ncill
or L
ough
nan
that
Cou
ncil
appr
oved
the
purc
hase
of t
he fo
llow
ing
by a
ccep
ting
the
tend
er re
ceiv
ed fr
om
Con
plan
t PTY
LTD
:
Thre
e Sm
ooth
Dru
m R
olle
r Am
man
n AS
C15
0DT3
$469
,950
+ G
STO
ne R
emov
al P
adfo
ot S
hell
Kit
-
$10,
350
+ G
STTo
tal
$480
,300
+ G
ST
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TIO
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n be
ing
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g w
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ecla
red
CAR
RIE
D.
14/0
6/20
19-C
ompl
eted
13/0
5/20
19-R
olle
rs to
be
deliv
ered
nex
t wee
k
91
Stat
us R
epor
t: C
ounc
il R
esol
utio
ns a
nd ta
sks
to b
e fin
alis
ed.
24th
May
201
9
78/1
9G
MR
ESO
LVED
on
MO
TIO
N b
y C
ounc
illor
Lou
ghna
n se
cond
ed b
y C
ounc
illor
W
heat
ley,
th
at
Cou
ncil
appr
oved
the
DR
AFT
op
erat
iona
l pla
n20
19/2
020
for
publ
ic e
xhib
itio
n.
The
MO
TIO
N o
n be
ing
PUT
to th
e m
eetin
g w
as d
ecla
red
CAR
RIE
D.
14/0
6/20
19 C
ompl
ete
79/1
9FA
MR
ESO
LVED
on
M
OTI
ON
by
C
ounc
illor
Pi
ppos
se
cond
ed
by
Cou
ncill
or S
tant
on;
That
Cou
ncil
1.Ap
prov
e th
e D
raft
2019
/20A
nnua
l B
udge
t -
Rev
enue
Po
licy,
Fee
s an
d C
harg
es, a
nd C
apita
l Wor
ks P
rogr
am
and
2.Pl
ace
the
Plan
on
publ
ic e
xhib
ition
for
28
days
fro
m
Mon
day
27th
May
201
9 to
Mon
day
24th
Jun
e 20
19 a
nd
acce
pt s
ubm
issi
ons
from
the
publ
ic d
urin
g th
ispe
riod.
The
MO
TIO
N o
n be
ing
PUT
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eetin
g w
as d
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raft
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ting
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and
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draf
t C
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ting
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t: C
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ernm
ent R
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Trib
unal
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ort f
or 2
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; and
2. A
pply
the
max
imum
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wab
le a
nnua
l fee
for
Cou
ncill
ors
and
the
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imum
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ition
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ee f
or t
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ayor
for
201
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e ba
nk re
conc
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ion
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rt is
rece
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as
info
rmat
ion.
2.Th
e C
ertif
icat
ion
of t
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espo
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le A
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ntin
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ffice
r fo
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nce
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stm
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ated
28
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os
and
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at
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ncil
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anag
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:
14/0
6/20
19-C
ontra
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in p
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93
Stat
us R
epor
t: C
ounc
il R
esol
utio
ns a
nd ta
sks
to b
e fin
alis
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1. S
ign
an a
gree
men
t with
the
land
ow
ner
of th
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unga
lby
Pit
to a
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s th
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ate
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/19
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OTI
ON
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ncill
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orki
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arty
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al A
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ncil
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ager
to
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emen
t w
ith t
he
curr
ent
land
ow
ner
Mr
Dav
id
Cur
rey
in
rela
tion
to
the
follo
win
g:
1.
Cou
ncil
to
inst
all
two
new
fe
nces
on
ei
ther
si
de
of
Min
ram
ar
stat
ion
on
Goo
doog
a R
d as
pa
rt
of
the
road
up
grad
e an
d br
idge
rep
lace
men
ts, w
ith n
o co
sts
to t
he la
nd
owne
r M
r D
avid
Cur
rey.
Th
e fe
ncin
g to
com
ply
with
the
fo
llow
ing:
Max
imum
wid
th b
etw
een
fenc
ing
eith
er s
ide
of th
e ro
ad is
60
m;
Fenc
ing
will
be
for t
he fu
ll le
ngth
of t
he M
inra
mar
Pro
pert
y
Cou
ncil
will
be
resp
onsi
ble
for
any
dam
ages
to
the
Tels
tra
cabl
e (o
n th
e ea
ster
n si
de)
as a
res
ult
of i
nsta
lling
the
new
fe
ncin
g
Fenc
ing
will
be
Hin
ge J
oint
s 7
line
-900
mm
Hig
h 7/
90/3
0
14/0
6/20
19-N
o Fu
rther
Act
ion.
94
Stat
us R
epor
t: C
ounc
il R
esol
utio
ns a
nd ta
sks
to b
e fin
alis
ed.
All a
cces
s ga
tes
are
doub
le
The
mat
eria
l us
ed i
n 20
14 a
nd a
ny o
ther
reu
sabl
e m
ater
ials
w
ill b
e re
turn
ed to
Min
ram
ar h
ouse
No
road
con
stru
ctio
n, fe
nce
rem
oval
till
new
fenc
e is
in p
lace
All c
ross
fenc
es to
be
reco
nnec
ted
prop
erly
2.C
ounc
il to
rem
ove
four
dou
ble
grid
s on
the
Goo
doog
a R
dby
the
Min
ram
ar p
rope
rty.
The
wor
ks t
o be
fully
fun
ded
from
th
e gr
id p
rogr
am -
drou
ght c
omm
unity
fund
ing.
3.If
this
rec
omm
enda
tion
is n
ot a
ccep
ted
by M
r C
urre
y, n
ofu
rthe
r cor
resp
onde
nce
will
be
ente
red
into
by
Cou
ncil.
4.Al
l Fe
ncin
g do
ne o
n th
e G
oodo
oga
Roa
d is
to
be o
f th
esa
me
stan
dard
.
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TIO
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n be
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g w
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ecla
red
CAR
RIE
D.
95
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96
97
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98
BREWARRINA SHIRE COUNCIL
Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: GENERAL MANAGER - DIARYDOC REF:Item a
REPORT BY:
Jeff SowiakGeneral Manager
DATE:11th June 2019
IPR / MANAGEMENT PLAN REFERENCE:Theme 4 A community with integrated leadership Governance:
PURPOSE:The purpose of this report is to provide Council with a summary of meetings andfunctions attended during May/June period 2019.
GENERAL MANAGER ACTIVITY:14/05/2019 - Aged Care Flat Meeting 17/05/2019 - Far West Managers' Meeting Broken Hill20/05/2019 - Teleconference Ourgunya Administrator22/05/2019 – Flood Plain Association AGM 22/05/2019 – Meeting with water commissioner Mick Keelty24/05/2019 - May Council Meeting27/05/2019 - Staff Meeting 28/05/2019 – Meeting with Amer and Milbrae quarries 28/05/2019 – Inspection of works at Goodooga 29/05/2019 – Drought Information Session in Bourke 06/06/2019 – Meeting with Ross Nassif
11/06/2019 – Tool Box Talk Breakfast 12/06/2019 - Meeting with RMS13/06/2019 - Barwon Darling SAP meeting13/06/2019 - Northern Fish Flow Community Drop In session14/06/2019- Crown Lands Meeting14/06/2019 – Mannex Meeting 14/06/2019- Roy Butler Meet and Greet
INFORMATION DISTRIBUTED TO COUNCILLORS13/06/2019 EA: LGNSW Weekly 13 June 201913/06/2019 EA: 2019 turnout at federal election exceeds 2016 event13/06/2019 EA: Western Local Land Services - June Newsletter13/06/2019 EA: Council Circular 19-10 Consultation on webcasting guidelines11/06/2019 EA: Local Government NSW Annual Conference: 14-16 October 201911/06/2019 GM: Brewarrina OAM recipient Frayne Barker11/06/2019 EA: Roy Butler Meet and Greet06/06/2019 EA: LGNSW Weekly 6 June 201905/06/2019 GM: LGNSW - Councillor Professional Development04/06/2019 GM: Introduction of Local Government Amendment Bill 2019
04/06/2019GM: Presentation by Jenny Rand on Cultural Tourism and Economic Plan following Council meeting
04/06/2019EA: Media release - Councils welcome Local Government Minister’s 'sensible solutions'
03/06/2019 EA: Land & Environment Court Reporter Issue 2, 201999
31/05/2019 EA: LGNSW Weekly 31 May 2019
31/05/2019EA: NSW Government Water News, May 2019 – updates on drought, water restrictions, floodplain harvesting and more
31/05/2019 EA: Western Local Land Services Brewarrina Office
31/05/2019EA: Re-elected as Member for Parkes, honoured by Ministerial appointment - May 2019
28/05/2019 EA: Community Resilience Innovation Program!27/05/2019 NFF Media: NFF congratulates new Government Ministers27/05/2019CL STANTON EA: My departure from LGNSW Board
27/05/2019EA: Registration open for the NSW Landcare and Local Land Services conference
24/05/2019 EA: LGNSW Weekly 24 May 201920/05/2019 EA: Local Government Week Awards
20/05/2019EA: Council Circular 19-07 2019/20 Determination of the Local Government Remuneration Tribunal
15/05/2019EA: Media Release: LGNSW Welcomes Major Funding Commitment By Labor
15/05/2019 EA: Outback Arts Update 15/05/2019 EA: Invitation For Information Centre Drought And Water Availability 15/05/2019 EA: Media Release
CONSULTATION:Various Staff, Councillors & Agencies
GOVERNANCE IMPLICATIONS: For Information.
CONCLUSION:For Council Information.
__________________ Jeff Sowiak
General Manager
ATTACHMENTS: NIL
100
BREWARRINA SHIRE COUNCIL
Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: MAYORS - DIARY DOC REF:Item a 2
REPORT BY:
Jeff SowiakGeneral Manager
DATE:11th June 2019
IPR / MANAGEMENT PLAN REFERENCE:Theme 4 A community with integrated leadership Governance:
PURPOSE:The purpose of this report is to provide Council with a summary of meetings andfunctions attended during May/ June 2019
MAYOR ACTIVITY:Daily Meetings with General Manager14/05/2019 - Aged Care Flat Meeting22/05/2019 – Flood Plain Association AGM 22/05/2019 – Meeting with water commissioner Mick Keelty24/05/2019 - May Council Meeting14/06/2019- Roy Butler Meet and Greet
CONSULTATION:Various Staff, Councillors & Agencies
GOVERNANCE IMPLICATIONS: For Information.
CONCLUSION:For Council Information.
_____________________Jeff Sowiak
General Manager
ATTACHMENTS: NIL
101
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102
BREWARRINA SHIRE COUNCIL
Information Report Attachment for Ordinary Meeting held on Friday 28th June 2019
TITLE: ROADSINFORMATION REPORT
DOC REF:Item b
REPORT BY:
Amer TawfikTransport Manager
DATE:15th June 2019
IP&R REFERENCE:Theme 1: A Growing Economy
E2.10 Set priorities to improve local roads Theme 2: A Healthy Natural Environment
H1.2.6.15 Provide services to manage and maintain rural roads.Theme 3: A Caring Community
C5.4.1 Support local residents ability to access Services available in regional centres
PURPOSE:The purpose of this report is to update Council on various road maintenance and
construction activities completed in the previous month and provide a work program
for the coming period.
CONTENT:
- The following is a list of the activities completed/ underway in the previous period.
Road Name Jet-Patching Signage Shoulder
GradingRoad
Condition Inspections
Grid Replacement
Culvert Replacement
Maintenance Grading
Local Roads
West Culgoa Rd X
Bow Creek Rd X
Coola Talawanta Rd X
Black Box Rd X
Bre – Fire Access Tracks X
State Highways
SH29 – Kamilaroi Hwy X X
SH70 – Arthur Hall VC X X
Townships
Goodooga Township X
Brewarrina Township X
RMS – Culvert Extension Culvert extension works on the Bourke Rd, east of the Airport Turn off have been
completed.
103
Birrie Bridge - ReplacementWork is underway for constructing bridge approaches.
104
RMS - Walgett Rd – Cato Culvert ReplacementCouncil have started the work to replace the Cato culvert in the vicinity of the
Yappalee Station. The work is funded by RMS to the value of more than $300K
105
Dumble/ Muckerawa Bridges – DesignGeotechnical investigations were completed, and design work is progressing with
both bridges.
Planned Works for July
Goodooga – Hebel Rd
- Construct Side Track
- Crushing of gravel
Birrie Bridge
- Continue with bridge approaches
- Start producing precast elements of the bridge (piles& beams)
Dumble/ Muckerawa Bridges – Completed draft final design
Jeff SowiakGeneral Manager
ATTACHMENTS:
NIL
106
BREWARRINA SHIRE COUNCIL
Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: PLANT REPORT DOC REF:Item c
REPORT BY: Amer TawfikTransport Manager
DATE:15th June 2019
IP&R REFERENCE:Theme 2: A Healthy Natural Environment- H1.2.6 Council Assets
PURPOSE:The purpose of this report is to update Council on the current status on the 2018/2019Fleet Performance for the period ending 14th June 2019. This is a monthly plant report showing the current position of Council’s fleet.
CONTENT:Workshop Repairs and Maintenance:The workshop continue to complete preventative maintenance tasks and repairs of Council’s plant and fleet allowing operational staff to complete projects, some details are attached.
Table: Plant Report:
Plant No
Plant Number Description WORK PERFORMED
007TRITON Carryout service
Rotate Tyres102
MACK GRANITE
Replace steering arm and tie rod endsReplace windscreen and wipersReplace pto pump replace tool box mountsTighten loose bolts Replace batteries
108T650 KENWORTH
Repair air leakReplace tool box boltsRepair abs air valve
109MACK TITIAN Repair slack adjust
Replace signs123
PAVE LINER
Replace pto shaft Carryout serviceReplace windowReplace pto seal
135
GARBAGE TRUCK
Replace wheel bearingsReplace brake shoesReplace shocksReplace sump and engine gaskets Carryout serviceWeld up cracks in bin floor Adjust lights
107
Adjust wheel bearings and brakesRepair ram in binReplace slack adjusters
214
670G JD Grader
Carryout serviceRepair oil leaksAdjust air compressor Repair flat tyres
548AMMAN ROLLER Replace tyre
Repair tyres549
ROLLER Repair wiring
661CAT LOADER Check Over
721FLOAT Repair leg stands
725WATER TANKER Replace bolts in wind up leg
735
WATER TANKER
Replace wheel bearings Replace brake shoesAdjust wheel bearings and brake shoes Replace rear signs Repair lightsReplace king pinReplace hydraulic motor Replace tyresReplace slack adjusters remove ring feeder
736
WATER TANKER
Replace hubs Replace wheel bearings Replace brake shoes Replace slack adjusters Replace rear sign Replace hydraulic motorRear plum hydraulic hoses Adjust wheel bearings and brakes Repair pins in coupler Replace clearance lights
SMALL PLANT Repairs and services
TYRES Fit tyres to rim for spares
REGO Regos Carryout regos on the whole fleet
PLANT Carry out daily inspectionReplace new asset stickers
108
Jeff SowiakGeneral Manager
ATTACHMENTS:NIL
109
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110
BREWARRINA SHIRE COUNCIL
Information Report for Ordinary Meeting held on Friday 28th June 2019
TITLE: UTILITIES INFORMATION REPORT
DOC REF:Item d
REPORT BY:
David Kirby Utilities Manager
DATE:18th June 2019
IP&R REFERENCE:Theme 1 - A Growing EconomyTheme 2 - A Healthy Natural Environment Theme 3 - A Caring Community
PURPOSE:The purpose of this report is to update Council on the current status as at 31st May 2019 of all works in Utilities Section. The report is based on the 2018/2019 financial year.
PARKS, GARDENS & WASTE
Month of May comprised mostly of routine and scheduled maintenance.Lights on the West Bre pathway have been repaired and fully operational.Towns Streets tree trimming ongoing throughout month of May.Sprinkler system maintenance carried out at the Brewarrina Cemetery and Geoff New Oval.Repairs to erosion issues at the Brewarrina Boat Ramp have been completed with the stabilization of rock on the embankment to prevent further substantial erosion.
WATER AND SEWER
Works for month of May6 mains breaks repaired in Brewarrina on the raw water reticulation.2 mains repaired carried out on Goodooga raw water supply.3 service connections repaired on raw water supply.4 sewer chokes cleared on sewer reticulation.Sewer Pumping Station upgrades has commenced at Goodooga and Weilmoringle and will be completed by end of June.
Legislative Requirements
Microbiological Water Sampling4 Allocated samples for Brewarrina & Goodooga were sent away for the month of April with all samples returning compliant.
Brewarrina – Barwon River Raw Water Extraction and Filtered Water supplied.Please note that Council has reduced its raw water use in all parks and open spaces due to drier conditions and an effort to conserve water.
111
Filtered ML Raw MLTotal Daily Total Daily
July 15 0.5 65 2August 16 0.5 58 1.8September 17 0.5 72 2.4October 18 0.5 70 2.4November 17 0.5 78 2.6December 19 0.7 58 1.8January 18 0.6 54 1.8February 17 0.5 58 1.8March 15 0.5 48 1.6April 13 0.4 38 1.2May 13 0.4 48 1.2June
Goodooga Amenities Upgrade
The Goodooga Amenities Upgrade under the Drought Communities Round 2 funding program is nearing its completion with the finishing touches such as painting and patching now underway. The program consisted of a full refurb of the amenities building; replace Chainwire Mesh perimeter fencing, Playground shade cloth and a full upgrade of Water and Sewerage system.
The Contractor Holz Trade Services has made a notable effort in engaging local persons form the Goodooga community with at least 8 causal employees undertaking the works throughout the duration of the project.
Goodooga Bore Baths Update
Works have commenced on the Goodooga Bore Baths with the contractor completing the perimeter fence and onsite earth works ready for the completion of earth works. There has been a minor delay to the completion of the works due to an onsite water main breakage incident that caused sever erosion and subsidence to the form work on the bath and surrounding buildings. The issue has been rectified and construction works will continue.
AERODROMES
Brewarrina & GoodoogaGeneral maintenance & inspections.
Jeff Sowiak General Manager
ATTACHMENTS:NIL
112
BREWARRINA SHIRE COUNCIL
Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: ENVIRONMENT, HEALTH & BUILDING DOC REF:Item e
REPORT BY:
Kim TalbertEnvironmental services Manager
DATE:7 June 2019
IP&R REFERENCE:Theme 2: Manage our natural environment by providing environmental, health, building and town planning services to the Brewarrina Shire.
PURPOSE:The purpose of this report is to update Council about what is happening in the Environmental Health & Building Department.
CONTENT:Development ApplicationsIn the Reporting period there was one Development Application received.
Month Number ProgressiveMay 1 5
Aboveground Manufactured Diesel Fuel Tank Brewarrina Service Station:A Development Application has been received for a 30,000 litre metal fuel tank to be located at the front of the existing dwelling near the corner of Doyle and Bridge Road area.Council has sent out neighbour notification covering the proposed development along with a referral sent to Council’s local heritage advisor. Council has received objections towards the proposed project and the applicant has been advised accordingly and requested to respond to the various issues.The issues raised are the following; traffic flow, truck access, noise, pollution from idling diesel trucks, the impact within the street area being within a school zone child safety and the dust/odour arising from livestock trucks. Other matters raised were concerning fire protection of the dwelling located on the front corner along with a design for the concrete paved area that will be required to surround the storage tank and pump unit to divert all possible fuel spillages onto the existing property arrestor trapped stormwater drainage system. Council’s Consultation with the Heritage Advisor also raised concerns that the large industrial fuel storage tank does not satisfy the heritage provisions set out in Brewarrina Local Environment Plan 2012 nor heritage controls set out in the Brewarrina Development control Plan 2012, and for these reasons does not recommend it’s approval.
Goodooga Multi-Unit Housing Development An application has been approved along with Local Activity Approvals and Construction Certificate. The Brewarrina Pool Amenities Lock And Kiosk Renovation:
Works have progressed towards completion stage, but there are still number of issues 113
remain to be addressed.Goodooga Bore Baths Project:The issue of a Construction Certificate, ready for works to commence on the Bore Baths Concrete Pool.Weilmoringle Workers Accommodation Units:A re-sited second hand manufactured demountable building installed along with services connected, remain awaiting services upgrade before use.
Showground Jockeys Room:Construction works have been completed, I am now awaiting certificates from licensed trades-persons.
Walgett Road Rest Stop:Construction works nearing completion, there are some outstanding building issues need to be addressed.
Local Heritage Places Grants:The local Catholic Church only carried out works on the Church within conformity of guidelines given at the time, the repair and maintenance of one external door, this costing amounted to $352.00 and Council will offer the full amount towards St Patrick’s Catholic Parish. Grant Applications 2019-2021 have been submitted to Office of Environment & Heritage for the following:
Local Heritage assistance fund.Small Heritage Grants Program.Local Heritage Advisor service.
Office of Environment & Heritage have recently approved a $5,500 (ex GST) to the Small Heritage Grants Program and an annual grant of $6000.00 towards Community Heritage (Local Heritage Advisor Service).The Local Heritage Assistance fund the application that was submitted wasunsuccessful.
Impounded Animals
Month Number Progressive TotalMay 7 60
The interstate animal re-homing arrangement has taken four cats and two dogs, the release of one dog to owner, with all other animals being re-homed
Brewarrina War Memorial District PoolThe pool is now closed for the season and we are awaiting the builder to complete a list of out-standing maintenance and rectification works which needs to be completed prior to final payment for the completion of contract by the end of September 19.
Managing the Brewarrina Caravan Park:This appears to be running ok, with the tourism at peak season. There is an issue with the internal sanitary sewer drainage within the amenity building, a contractor has been employed to carry out diversion works as a temporary arrangement, until a new amenity building drainage system can be introduced. Following this an upgrade of services being post-pone until after the peak tourist season has been concluded, possibly August 2019.
NSW Office of Sport Local Defibrillator GrantAn application was submitted to NSW Office of Sport for a defibrillator, which would be based at the swimming pool during the summer months, and then may be utilised outside the swimming season for other activity use.The grant has been approved and acceptance has been acknowledged and now we are awaiting payment prior to ordering of new defibrillator.
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NSW Environmental Protection Authority Training OfferAt the end of May 2019 the Manager Environment Health & Building, attended a threeday training course in Sydney. The course was solely based on Contaminated Lands. The package included accommodation in Sydney during the course along with air flights to and from Sydney. The course consisted of three full days of training, including a visit to a private analysis laboratory along with a significant number of highly qualified experienced lecturers offering the latest technical jargon.The training course was quite fulfilling and certainly expanded my knowledge within this field and most definitely worth the exercise, as the EPA are now progressing for Local Councils to deal with contaminated land sites, to register and to take appropriate action where required.
Applications determined under 2018/2019 under Delegated Authority Other
149 Certificates Issued: 2, 15 issued annually
Other Certificates issued: 2
Certificates Received: 4
Food Premises Inspected: 7
Local Activity Approval: 4
BREWARRINA SHIRE COUNCIL MAY WEEDS REPORT 2019
African Boxthorn has been the focus in May, due to the rain we received during this reporting session. This has caused a germination of new growth in our areas of Boxthorn infestations and the regrowth of some plants. This has also resulted in only three private properties being inspected during May with a total of 24934 hectares. No priory weeds were found.On the 13th and 14th May I attended the meeting of the Macquarie Valley Weeds Committee in Grawin and Lightning Ridge. During this time we were taken to two sites of Hudson Pear infestation and it was a real eye opener to see the extent that the highly invasive species has spread in the area. It will be to our advantage to keep a very close eye on our Northern boundary, so we can stop the spread of this plant, in the event it does get into our Shire.The following Council assets were all treated during this month: saplings were once again sprayed at the aerodrome and this will be ongoing; regrowth of some bamboo was sprayed at the Brewarrina Fish Traps; all of the parks and Geoff New Oval were sprayed for clover; town street streets, pump stations, racecourse and the depot yard were treated for general vegetation growth.No doubt these issues will continue into the future.
Peter HutchinsonBiosecurity Officer (Weeds)
GOVERNANCE IMPLICATIONS: Nil - Budget provided in annual budget.
CONCLUSION: For information for monthly activities.
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_____________________ Jeff Sowiak
General Manager
ATTACHMENTS:Nil
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BREWARRINA SHIRE COUNCIL
Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: COMMUNITY SERVICES MANAGERS REPORT DOC REF:Item f
REPORT BY:
Jenny ShearerCommunity Services Manager
DATE:14th June 2019
IP&R REFERENCE: Economics 2.1: Strengthening agriculture and existing local industries and exploring other options- 2.1.2 Assist and encourage the development of new business2.2: Enhance the experience of visitors to Brewarrina Shire- 2.2.2 Development of a Tourism strategy – including marketing of the region.
PURPOSE:The purpose of this report is to inform Councillors on the progression of the Community Services Manager projects
CONTENT
DCCSC-19 Culgoa sports club Council sourced funding on behalf of the Culgoa Sports Club to improve facilities and increase visitation. The two disabled ablution blocks have been delivered to Culgoa Sports Club; connection is underway. The concreting in the outdoor dining area has been completed, and arrangements for fencing around facilities have been made. This project expected to be finished by end June 2019.
Draft Tourism PlanJenny Rand will be visiting Brewarrina to present the draft tourism plan on the 28th June 2019, post council meeting. There is a schedule community meeting to take place Saturday 29th June 2019 at 11am at the Visitor Information Centre.
Destination NSW (DNSW) ConferenceI attended DNSW Conference during from the 28th – 30th May 2019. I invited the Museum and Caravan Park team to join us, however they could not attend. I networked with DNSW team from Sydney and Dubbo regarding the progress with the tourism planning. DNSW also conveyed their plans to visit Brewarrina again, to hopefully obtain some drone footage to produce short film. There are plans to also hold a DNSW conference in Brewarrina which would see other Land Councils, and Aboriginal operators showcase their product, which will contribute to invigorating the tourism/ local operator sector. I had the chance to catch up with Kamilaroi Hwy group regarding plans for future marketing and progression of the group, and there is a meeting scheduled later this month.The DNSW conference was held at the Dubbo Cultural Centre which provided the
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opportunity for me to browse and liaises with gallery collection manager and curator regarding their setup, displays and preservation of historical items. Coincidently the CEO from Museums and Galleries was due the following day to hold a workshop on digitisation.I attended this workshop too, here I gained knowledge and information relating to particular funding and supports to allow for the historical items within the Visitor Information Centre storeroom to be displayed and persevered in a respectful way. Potential funding from Create NSW opens July 1st 2019. Up and Coming
Art Project for BrewarrinaSubmission for a $50k grant has been made for the second (2) round of funding through Western NSW Primary Health Network. The theme being “A splash of colour to brighten the day”. This Art project will cover the eight (8) concrete ends of the levy banks and the main street public toilet. Council will work with Brewarrina Central High School students to produce meaningful concepts and execute graphics with well-known artists i.e. John Murray and Jenny McCracken.
Business DevelopmentOver the past 4 months Council has been working with Business Enterprise Centre (BEC) to develop a package that will assist and direct local existing and potential business owners to access support and necessary documents to start or expand their business. As this topic is very extensive, this package is in draft stages at the moment. Once complete the package will be uploaded to Council web site and hard copies can be obtained from the library upon request. Enquiries will be forwarded to myself, to ensure Council offers a warm referral to our direct contact to BEC support officer who will visit Brewarrina as per clients’ needs. Council and BEC will provide assistance and support to their clients, and collaborate with other necessary agencies such as Indigenous Business Australia (IBA).
Community Services Operational Manual This document will support the smooth operations across the Community Services sector.It offers foundation which derive from code of conduct, policies and best practice
CONSULTATION:Consultation with community and relevant government and non-government organisation
GOVERNANCE IMPLICATIONS:Nil – budget provided in annual budget
CONCLUSION:This report provides Council with information and an update on the progress of the Community Services Managers programs and plans.
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_____________________ Jeff SowiakGeneral Manager
ATTACHMENTS: NIL
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BREWARRINA SHIRE COUNCIL
Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: INFORMATION REPORT
DOC REF:Item g
REPORT BY:
Danielle CaruanaDirector Childcare
DATE:11th June 2019
IP&R REFERENCE: Theme 3 – A Caring Community
PURPOSE:The purpose of this report is to provide Councillors with information on the progress and management of the Brewarrina Shire Council Child Care Centre.
CONTENT:This month we are following up on a few enquiries that we had last month, to see when they wish to start. Two of the enquiries were for children under 3 and one family that had one child under 3 and one child over 3, was potentially moving to Brewarrina but they hadn’t decided and it will not be until the end of June.
We have a four day per week, 3-5 year old, that has a withdrawn booking, due to family moving from town.
We have increased one family’s four half day booking to include one full day and I think that as the child gets older the other days will increase also.
I have accepted and placed a permanent booking for a 3-5 year old, for two full days per week, starting next week.
Our numbers remain steady and we are averaging between 9-12 children per day, with the exception of Fridays.
We are in the process of getting artwork finalised for the new sign and have sourced a company to produce the sign at a good price. This has been a lengthy process, but hopefully the end result will be worth it.
All Early Childhood staff has recently updated their CPR qualifications, as it is a requirement to update CPR annually. Early next year all staff will be required to update their First Aid in an Early Childhood setting which includes comprehensive anaphylaxis and asthma training.
Attachments: Attendance graphs
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BREWARRINA SHIRE COUNCIL
Information Report Attachment for Ordinary Meeting held on 28th June 2019
TITLE: BREWARRINA LIBRARY DOC REF:Item h
REPORT BY:
CAROL NORTONLIBRARY OFFICER
DATE 7th June 2019
IPR REFERENCE:Theme 3 – A Caring Community – C5.4.1.5
PURPOSE:The purpose of this report is to inform Council on the activities of the Brewarrina Shire Council Library.
CONTENT:Brewarrina Shire Council is affiliated with North West Slopes and Plains Regional Library. This partnership includes Moree, Walgett, Lightning Ridge, Mungindi and Brewarrina. Brewarrina contributes to the regional partnership by way of a subscription each year which enables Brewarrina to have access to the regional Library Management system for management of books and also regular book exchanges. The reasonable small amount this does cost the council out weighs the cost of council buying new books ourselves and managing and maintaining a Library Management system. Our current membership is 543 as of May 2019.
Monthly Statistics:
ACTIVITY CUSTOMER VOLUME-permonth
Number of books borrowed and renewed 235Number of books returned 172Number of books requested from other libraries 7Library Computer Bookings 99Library books through kiosk( Kiosk out of order) 15Library visits 321Number of new members signed up or re-registered 20
Activities
National Simultaneous Story Time was held in the Library on the 22nd of May, it was attended by students from; Brewarrina Central School, St Patricks School,Brewarrina Child Care and Gainmara-Birilee Preschool. There were 60 students in all. Aroha our Community Development Co-Ordinator read the story “Alpacas with Maracas” to the Students.
_____________________ Jeff Sowiak
General ManagerATTACHMENTS: NIL
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BREWARRINA SHIRE COUNCIL
Information Report Attachment for Ordinary Meeting held Friday 28th June 2019
TITLE: BREWARRINA DEPARTMENT OF HUMAN SERVICES
DOC REF:Item i
REPORT BY:
Carol NortonDepartment Of Human Services
DATE:7th June 2019
IPR REFERENCE:Theme 3 – A Caring Community – C5.4.1.2 and C5.4.1.1 Provision of Department of Human Services, Services
PURPOSE:The purpose of this report is to inform Council on the activities of the Brewarrina Shire Council Department of Human Services Agent.
CONTENT:Brewarrina Shire Council has entered into an Agreement with Department of Human Services for the provision of services to Brewarrina. This agreement provides Council with payment to cover 25 hours per week.
With the changes with Centrelink we now provide all Federal Government services on the Centrelink computers such as:• Centrelink • Medicare• Child Support
Australian Tax Office
Monthly Activity Statistics:Below is the breakdown of the monthly statistics that we send to Centrelink: Centrelink 197Medicare 0Child Support 1OTHER ATO 4Australian Hearing 0Lodge Form/Document Assist with POI 3Assist with Forms Completion 4Provide Form/Publication 11
Refer to DHS Smart (Call) Centre 52Refer to other 0Register Customer for self service 5Assist customer with self service 127Assist with use of DHS equipment 87Interpret/Translate Respond to General Enquiry 30Less than 5 minutes 1355 to15 minutes 5315 to 30 minutes 22Over 30 minutes 11
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Jeff Sowiak General Manager
ATTACHMENTS: NIL
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BREWARRINA SHIRE COUNCIL
Agenda Submission for Ordinary Meeting held on Friday 28th May 2019
TITLE: TOURISM DOC REF:Item j
REPORT BY: Alana PeattieSenior Customer Service Officer – Tourism
DATE:14th June 2019
IP&R REFERENCE:Social- 1.1.1.6: Co-ordinate and support community groups to promote events and activities within the local community.Economics- 2.2.2.5 – Promote co-operation and development of Brewarrina Museum and VIC.Economics 2.2: Enhance the experience of visitors to Brewarrina Shire-2.2.3 Increase visitation and turnover for Visitor Information Centre
PURPOSE:The purpose of this report is to update Council on the events and tourism activities for the period 1st May 2019 to 9th June 2019.
NSW Aboriginal Cultural Tourism Experience Development Workshop – 29th to 30th May 2019
On the 29th and 30th May, Jenny, Stephanie and I attended the NSW Aboriginal Cultural Tourism Experience Development Workshop in Dubbo. The workshop is aimed at Tourism Operators as a means of support to build businesses. The workshop was over 2 day and broken up into sections. The sections which resonated with me most were the sections on Social Media and Social Media Marketing. Some key facts bought up around Social Media are:
TWO BILLION people use Facebook every month.500 MILLION people use Instagram every day.1 in every 5 minutes that people spend on the phone is spent using Facebook or Instagram.
The biggest thing I took away was that our Social Media presence needs to be more consistent, posting more content, regularly (minimum of 2-3 times a week), content needs to bediscoverable by using hashtags, location tags and tagging of relevant accounts so users can search your area and you will appear in the search results and therefore be “discoverable” and engage with our audience more, like and reply to comments on posts, share content our users generate, for example, if Bill and Sue post a photo of the Fish traps to the Visitor’s Information Centre Facebook Page, like their photo, comment and thank them and reshare the images a day or 2 later for other users to see, and repost an image to Instagram and thank Bill and Sue for the image, use hashtags and location tags.
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Support community events through administration and secretarial support
Cod Cup Races – Saturday 18th May 2019Council supported this event by creating and airing a television ad on Imparja and printing over 7000 flyers including letter box drop.500 racegoers (down 300 from last year) plus Jockey Club Members and Sponsors who have complimentary tickets.Between 11.30am and 1.30pm, 122 racegoers not from Brewarrina were recorded entering the gates, predominately from Bourke, Cobar and Nyngan visitors. The day before the races VIC staff assisted Jockey Club Committee Members by printing and laminating last minute price lists and raffle posters.
Bre Big Fish – June Long Weekend Friday 7th June to Sunday 9th June 2019428 registrations were received, slightly down from last year. Council supported the fishing club by taking registrations at the Visitor’s Centre from Friday 24th May until Saturday 8th June,covering the costs of creating and airing the television ad on Imparja and printing over 3000 entry forms and flyers. The VIC also ran a facebook photo comp, with a Bre merchandise pack as a prize, going to Bernie Herstlet.
Promote co-operation and development of Brewarrina Museum and VICVisitor Information Centre Staff continue to actively promote and encourage visitors to our town to take the guided Fish Trap Tour through the Aboriginal Cultural Museum. Fortnightly meetings are now being undertaken to strengthen the co-operation and working relationship between VIC staff and Museum staff.I attended the Museum on the 28th May to take up to date photographs of the exterior of the Museum, after learning that the Museum had no current images of the exterior. These were sent to the Museum administration staff.
Opening HoursThe Visitor Information Centre is currently open from 9am to 5pm Monday to Friday and 10am to 2pm Saturday, Sunday and Public Holidays.
Visitor NumbersThe Graph below is generated from Brewarrina Information Centre’s daily data collection.Most of our visitors come from NSW, followed by QLD, then VIC, WA,SA, TAS and overseas, with no one from NT.
1st May 2019 to 31st May 2019Total of 556 visitorsDecrease from 843 in May 2019
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SALES SUMMARY1st May 2019 to 31st May 2019
$4,587.50 gross sales (incl. GST)146 transactions$28.56 average sale value ex GST2.5 average items per sale367.5 individual items sold
Sales Summary by Category
Product Type Items Sold Gross Sale Amount (excl.GST)
Merch – Souvenirs 221 $1505.32Merch – Home & Gift Ware 47.5 $1037.64Merch – Books 60 $1145.14Kids Toys 30 $32.36Merch – Consignment Stock 3 $40.91Venue Hire – Hire Fees 6 $409.09
Total Items Sold 366.5
Totals ex GST $4170.46GST $417.05TOTAL $4,587.50
Please note: the above May figures do not include income invoiced through Council’s Debtors
GOVERNANCE IMPLICATIONS:
CONCLUSION:
_____________________ Jeff Sowiak
General Manager
ATTACHMENTS: NIL
33%
22% 11%
0% 2%
3%
27%
2%
2019 Visitor Number Comparison by State
NSW/ACT
QLD
VIC
TAS
SA
WA
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BREWARRINA SHIRE COUNCIL
Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: BREWARRINA NEWSPAPER DOC REF:Item j
REPORT BY:
Stephanie TattersallNewspaper Editor/ Tourism Customer
Services Officer
DATE:15th June 2019
IP&R REFERENCE:Social 1.1: Improve social well-being to offer a competitive lifestyle and attract and retain working families- 1.1.2 Maintain high levels of community cohesion and community spirit
PURPOSE:The purpose of this report to update Council on the events and Newspaper activities for the period.
CONTENT:During the month of May Eighteen (18) advertisements were received by email from community. Five (5) paid advertisements were received by Businesses, due to Councils support with free half page advertising this saw a reduction in income for advertising, but an increase in an amount of business advertising.
300 copies were printed in total and distributed to local businesses within the Brewarrina Shire Council which included:
Food WorksBrewarrina HospitalMuddy WatersAboriginal Medical Centre (AMS)Weilmoringle Post OfficeGoodooga Post OfficeBrewarrina Post Office Rural and Remote Medical Services - RaRMSBig Sky Library Brewarrina
We currently have Nineteen (19) subscriptions for the Brewarrina News.
The Joomag link which includes the electronic version of the Brewarrina News was sent out via email to 226 people.
Up and Coming Events:
The Night on the Green – Saturday 22nd June.Community Wellbeing Event 2019 – Wednesday 19th June.Aboriginal Astronomy – Saturday 29th June.Weaving Workshops – Saturday 22nd & Sunday 23 June.BAMS Open Day / NAIDOC Day – Wednesday 10th July.Voice Treaty Truth – Thursday 11th July.
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NSW Aboriginal Tourism Experience Development Workshop Dubbo:
I attended the NSW Aboriginal Tourism Experience Development Workshop in Dubbo on Wednesday 29th May and Thursday 30th May 2019 with Jenny (Community Services Manager) and Alana (Senior Tourism Officer) at the Western Plains Cultural Centre.
The event started with an introduction to NSW Destinations and Natoc which is an on-ground Council that help Indigenous Entrepreneurs around the Tourism Industry and fully supports their businesses within their local communities.
Destinations NSW support and promote in the way of helping to build their partners product which increases business and market awareness.
The conference also included a tour of significant sights around Dubbo with our tour guide Peter Peckham, the tour then concluded with a stop at the essentials oil farm which is a new business venture associated with Destination NSW and Natoc.
GOVERNANCE IMPLICATIONS:
CONCLUSION:
_____________________ Jeff Sowiak
General Manager
ATTACHMENTS: NIL
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BREWARRINA SHIRE COUNCIL
Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: COMMUNITY DEVELOPMENT COORDINATOR DOC REF:Item k
REPORT BY:
Aroha GrovesCommunity Development Coordinator
DATE:17th June 2019
IP&R REFERENCE: Social 1.1: Improve social well-being to offer a competitive lifestyle and attract and retain working families- 1.1.2 Maintain high levels of community cohesion and community spirit1.1.6 Co-ordinate and support community groups to promote events and activities within the local community1.2.1 Provide leadership and coordination of the Brewarrina Youth Centre to coordinate actions to assist all youth- community builders program
PURPOSE:The purpose of this report is to inform Councillors about the Community Builders program as realised through the Community Development Coordinator’s role.
CONTENT:Community Builders
The May snapshot for Community Builders (a funding requirement which occurs in May and October each year) shows that in regards information and referral people were connected with information in the following ways:
In person: 20By phone: 5Email/Internet (including Facebook post reach on community notices + unique visitors to community section of the Council website) : 6745Paper only: 6
Centrelink help administered: average of 2 per day (40 per month). However, Carol Norton does the bulk of this work, these are just my own statistics.
Brewarrina InteragencyCouncil provides a Chair, Danielle Boney Youth Centre Team Leader and Sectary, Aroha Groves- Community development Coordinator. 13 people attended which was made up of discussions included Collaborative approach to NAIDOC Week- through this the Brewarrina Community has a centralised NAIDOC program which is advertise via social media and the newspaper. The Interagency Terms of Reference was address, NDISsupports and community needs. Guest speaker Karen Ashton from Australian Unity presented and discussed the barriers of gaining suitable employees for transportcoordinators role, and the services they are able to offer with this role given shortfalls in funding.
Brewarrina Cinema Under The Stars
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This program was funded under the Western Primary Health Network and FaCS community Builders.This community saw approx. 30 people attend, this provided community the opportunity to come together as a community and to share in this new experience. This was promoted via the Youth Centre as a pre-school and young primary school event. An age appropriate film was shown.
National Simultaneous StorytimeThis year’s book was ‘Alpacas with Maracas’. Three sessions with the young children were held at Brewarrina Library over the 2 days which included approximately 60 children from Brewarrina Central School, St Patrick’s Catholic School, Council’s Childcare service and Gainmara Birilee Pre-school. I read the story for the children, and thanks go to St Patrick’s for loaning me a pair of their maracas to help me tell the story.
Goin’ Off in CulgoaThis program was funded under the Western Primary Health Network and FaCS Community Builders. Great event at the Culgoa on Sat 25/05/2019, Attendance was 70+, Bands were, Dick Jeffries Rubba Band and Smiley Crawford’s Outback Country Rock who both were superb! This event provided Brewarrina Community with an opportunity to come together and enjoy an evening of entertainment, and to catch up with other graziers who are battling drought. Photos and article were submitted to Brewarrina Newspaper. Council trainee, Ebon Walsh helped a lot on the night, taking direction from myself and receiving exposure to event coordination to further grow his skills and development.
Bre Fit GymGym continued accepting membership. Promoted via email, social media & posters around town. By the end of May, we had 27 members. Potential members must sign membership & waiver forms, attend onsite induction and pay the fee before a key is given.http://www.brewarrina.nsw.gov.au/community/sport-recreation/bre-fit-gym.aspx
Advertising methods All posters for all events which are managed through this position are created by the Community Development Coordinator in my own time, on my own computer, given I have the software necessary to produce them at high quality. Most posters include QR codes which link back to Council’s website, to which I upload a social media version of posters and a short description of upcoming events.
Upcoming PHN drought funding events: up until end June Cinema Under The Stars! Goodooga Sat 1 June and Weilmoringle Sat 15 June
Night On The Green (Community Event) Sat 22 June
Felt-making (Workshops) Sat 1 + Sun 2, Sat 8 + Sun 9 2019
Weaving (Workshops) 2nd half of June
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Aboriginal Astronomy: Stories + Significance (Workshop + Dinner) 29/05/2019
NAIDOC week- July
CONSULTATION:Consultation with community and service providers that work with all aspects of the community of the Brewarrina Shire.
GOVERNANCE IMPLICATIONS:Nil – budget provided in annual budget
CONCLUSION:This report provides Council with information and an update on the progress of the Community Development Coordinator’s programs.
___________________ Jeff Sowiak
General Manager
ATTACHMENTS: (N/A)
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Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: HUMAN RESOURCES - UPDATE DOC REF:Item m
REPORT BY:
Tara ByrnesHuman Resources Manager
DATE18th June 2019
IP&R REFERENCE:L4.3.8 Provide human resource services and make Brewarrina Shire Council an employer of choice
PURPOSE:The purpose of this report is to inform Council on Human Resources Training for the period 15 May to 16 June 2019
CONTENT:Since July 2018 Council have been actively undertaking various workplace training, the below table outlines the various Training and Conferences that have been attended during the April to May reporting period.
Training and Conferences:DATE TITLE DESCRIPTION OF TRAINING / CONFERENCE
19.6.19 HSR Training Indoor and Outdoor Representative attending Dubbo
Recruitment - Since July 2018 Council have made 25 New Staff appointments:Staff Appointments Month 31 Jul 18 – May (A&TSII- 18)
Advertising:Position Reason Filled or
ReadvertisedCustomer Service Officer Resignation May – Advertised
June – Re-advertisedGoodooga Road WorksPlant OperatorSupervisorsApprentice MechanicLogistics Clerk
Commencement of Road Works
May- AdvertisedJune - Closing
Water & Sewerage Trainee Aboriginal Affairs NSW Funded Position
May –Advertised(ongoing)June – re-advertised
Rural Roads Supervisor Resignation June - AdvertisedProject Engineer - Graduate Position Restructure June - Advertised
Appointments for Reporting Month:Youth Worker CasualEarly Childhood Educator Casual
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Plant Operator x 2Regulatory Officer (Internal)
Currently advertised:Customer Service Officer – (Services NSW)Water & Sewerage Trainee (AANSW Funded Position)Goodooga Roadworks Positions
FINANCIAL IMPLICATIONS:Budget variations to Training.
CONCLUSION:To inform Council of the monthly activities.
_____________________ Jeff Sowiak
General Manager
ATTACHMENTS:NIL
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Agenda Submission for Ordinary Meeting held on Friday 28th June 2019
TITLE: PROPERTY MAINTENANCE & WHS REPORT DOC REF:Item n
REPORT BY:
Rob McAnallyWHS / Property Coordinator
DATE:11th June 2019
IP&R REFERENCE: Objective 3.2: Good quality community infrastructure and facilities.3.2.8: Develop Asset Management Plans for buildings and community facilities
PURPOSE:The purpose of this report is to report to Council on major property maintenance andrepairs works for the period 14/5/19 to 11/6/19.
CONTENT: The WHS/Property Job Register Spread Sheet has been cleared of 78 jobs over the reporting period 14/5/19 to 11/6/19. The jobs vary from minor maintenance and toolbox talks to capital work items and Incident Investigating; 11 jobs remain open with work ongoing.
Major Item Works:There are currently no Major or Capital works underway: There are a number of projects that will be undertaken in the new financial year.
Work Health & Safety (WHS)The HR Department is working hard to increase the proportion of WHS work as opposed to property work. There is now some control over the previous backlog of urgent property works. WHS work includes working alongside other departments e.g. Providing support for roading projects.
Handyman: The handyman continues to be busy working for all departments; this includes work at the Visitor’s Information Centre and the Boat Ramp facility improvements.
Incident Report Summary: There were three damage to vehicle, Incident Reports, over this reporting period. There have been no injuries reported.
FINANCIAL IMPLICATIONS:Budget variations will need to include programmed capital works.
CONCLUSION:To inform Council of the monthly activities.
Jeff Sowiak General Manager
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