2914RECORD OF PROCEEDINGS

Minutes of

DAYTON LEGAL BLANK INC. FORM NO. 10148MANTI IA TOWNSHIP TRI ISTEES

REULARE IN

Meeting

Held 20, _

The Board ofTrustees ofMantua Township convened in regular session from 7:30 P.M. to 10:21in the Mantua Township Hall. Chairman Jason Carlton called the meeting to order with the folIomembers and visitors present: Jason Carlton, John Festa, Victor Grimm, Trustees. Marie Stehli, Fi alOfficer. John Vechery, Zoning Inspector. Nick Ehlert, Roger Hurd, Dave Pollard, Terri Vechery, Z ningCommission. Susan Skrovan, Zoning Commission Secretary. Several residents.

Introduction

The r~gular meeting was called to order by Chairman Jason CarltonThe pledge of Allegiance was led by John Festa.The meeting minutes of the last regular meeting were discussed.RES 21g-12 Motion to approve the minutes of August 16, 2012 as

corrected and suspend the reading thereof by Victor Grimm, secondeby John Festa. Vote as follows: Jason Carlton, Yes. John Festa, Ye •Victor Grimm, Yes.

The meeting minutes of the first special meeting of August 27 werdiscussed. RES 220-12 Motion to approve the minutes of August 27,2012 as presented and suspend the reading thereof by Jason Carltonseconded by Victor Grimm. Vote as follows: Jason Carlton, Yes. JohFesta, Yes. Victor Grimm, Yes.

The meeting minutes of the second special meeting of August 27 we ediscussed. RES 22~-12 Motion to approve the minutes of August 27,2012 as presented and suspend the reading thereof by Victor Grimm,seconded by Jason Carlton. Vote as follows: Jason Carlton, Yes. Jo nFesta, Yes. Victor Grimm, Yes.Jason announced the correspondence book and requested that cell

phones be turned off.

Financial Report

The Fiscal Officer presented the following correspondence:

...

"

Jason

• Offer to purchase items from trailer• ODOT District 4 Government Day• Portage Soil & Water annual meeting• Round 27 application request• Bricke~ & Eckler solicitation• Confidential memo from C. Meduri• HB 110 inspection report• September Grassroots Clippings• Ohio LTAP newsletter• North Central Engineering on stabilization• OPERS notice• Chagrin River Watershed invitation• Zoning Seminar• Robinson Hospital Drug & Alcohol training

added a letter from Strawser Construction for the next meeti g.

'Ill

2915RECORD OF PROCEEDINGS

Minutes of

DAYTON LEGAL BLANK INC.• FORM NO 10148MANTI IA TOWNSHIP TRI ISTEES

REGULAR SESSION

Meeting

$5700.00$1288.18$1000.00

Yes. John

Held 20 _

~e~~;"\~le~rnt~le~m~ll)~le~r.....:.)~.L~~U~ll~L'------- -yage L. OI 0

ms 222-12 Motion by Jason Carlton to approve the followingsUIPlemental appropriations:

Fund From ToRoad & Bridge Fund materials Health InsuranceRoad & Bridge Fund Workers Crnnp Eq~ipment RepairsCemetery Contracts Supplies

SE conded by Victor Grimm. Vote as follows: Jason Carlton,Fe~ta, Yes. Victor Grimm, Yes.

TI e Fiscal Officer presented the following financial report.

2012 Appropriations:2012 Encumbrances:2012 Payments:Encumbered, not paid:2012 Receipts:Cash balance:

$1,492,359.00$1,112,135.28$ 426,925.45$ 685,209.83$ 624,289.37$ 913,895.15 of which$ 897,536.42 is invested.

TIe Fiscal Officer presented plans to move into the west room of thefi st floor of the school. Included in her presentation were completefi st floor plans, including furniture layout, cost estimate for twoSCEnarios-one with each trustee having an office, a zoning board roomwi1h room for meetings, and a zoning inspector office, and the secondwi·h an available community room, zoning board/inspector offices anda ingle office for trustees to meet with the public, and a time lineto ~ove into the proposed fiscal office. Jason Carlton discussed theunEven floor which he felt would require a thin padding, and the needto replace lights. He would like a contractor to be able to bid outanc supervise volunteers. Victor Grimm said that the lights (and theroc~s) can be done one room at a time, but Jason doesn't want to dothE project piecemeal. John Festa wants an environmental study toeVcluate lead paint, asbestos and mold. Vic said that he has twopecple that can be interviewed for this-John Festa wants them to beaccredited. Marie asked if we could please get started. John saidthct we should be able to talk to someone by the next meeting. Thereis $3159 in the Repairs account for the school and $15784 in the1m} rovement of Sites account.

Ma ~Meeting

Zm inq Report

J<hn Vechery reported zoning receipts of $360 and cemetery receiptsof $2966, for a total of $3326.

__ R<lger Hurd said that the Zoning Commission is waiting for a responsefr<~ Regional Planning.

ROid Report

V ctor Grimm reported that Perrin Asphalt's tentative start date isSeItember 10, but the road crew would like to push it back toSe tember 12 to patch over the culverts. He thinks that the 24" pipeis in on Loris.

2916RECORD OF PROCEEDINGS

Minutes of Meeting

DAYTON LEGAL BLANK. INC. FORM NO. 10148

MANTUA TOWNSHIP TRUS'-""-T.J"",iE.J"",iE!.LS _

REGULAR ~srONHeld 20 _

nelU J LUlL rage.) \ 0

Club & Committee Reports

None.

Trustee Reports

aboutseal.cost

Bowen Road:$1799.75, Totalon fresh chip &$1465.10, Total

Jason Carlton presented quotes for stripingDuramark: Center line: $1799.75, Edge Lines:$3600. puramark was not comfortable stripingAeromark: Center line: $1332.85, Edge lines:$2797.95.

RES 223-12 Motion to have Aeromark put all stripes on Bowen Road or$2797.95 by Jason Carlton, seconded by John Festa. Vote as followsJason Carlton, Yes. John Festa, Yes. Victor Grimm, Yes.Vic added that we usually don't stripe chip & seal, but since it s

a road with the school and there is a lot of traffic he felt weshould. John Festa agreed and asked how long it would last. JasonCarlton said it depends. Vic wondered about doing just thecenterline.

Jason also had a quote from CJ Sealcoating for $300 to sealcoat a dre-stripe the pad at the civic center. This is the same price asbefore. RES 224-12 Motion to have CJ Sealcoating seal and restripethe pad at the civic center for $300 by Jason Carlton, seconded byVictor Grimm. Vote as follows: Jason Carlton, Yes. John Festa, YesVictor Grimm, Yes.

Jason said that the bond was released for Appalachian GeophysicalServices. Dave Pollard explained seismic testing. Marie Stehli ask dabout the bond release-does that mean we are not covered-since theare currently in th~ middle of the work. Jason will check on it.

John Festa noticed that one of the Mack trucks is leaking hydraul cfluid and found that it has been leaking for quite a while. He wou dlike to see it fixed. FYDA has a $700 credit. We never got our che kback. John wants Chris Meduri to take action to get the full amounback. RES 225-12 Motion by John Festa to request FYDA Freightliner topay $700 in check form for the Sterling condenser, seconded by Jas nCarlton. Vote as follows: Jason Carlton, Yes. John Festa, Yes. Vic orGrimm, Yes.

John said that we need to get going on the hydraulic repairs and hetruck bed.

John asked Brent Simon about the website. Brent needs content. Jo nwill work on it.' He also asked Marie about an auto-response on heremail-he didn't like it. Marie had discussed it with Chris, who haOK'd it. Marie will look into it.

Victor Grimm said that we need to upgrade our radios for around$1250 each and do the licensing on the radio system. Last time we adto license was about 10 years ago. The frequency should be good to2015. We need 2 new radios and reprogram the existing ones. RES 22 ­12 Motion to purchase 2 new radios from B&C and set aside $150 forlicensing by Victor Grimm, seconded by Jason Carlton. Vote asfollows: Jason Carlton, Yes. John Festa, Yes. Victor Grimm, Yes.Linda Ehlert has dropped off information on painting.Girls Fast Pitch wants to rent the Gym for 6 months through the

winter. They want to put in a batting cage, and other equipment anwould tie up the building exclusively. We vote there. John Festa w s

2917RECORD OF PROCEEDINGS

Minutes of Meeting

MANTIIA TOWNSHIP TRI ISTEESDAYTON LEGAL BLANK. INC.• FORM NO. 10148

REGULAR SESSIONHeld 20 _

tiel, ~eDtember~. 2U12 .t"age 4 or ()

corcerned about pipes getting hit at the top of the building. LindaEh ert, as an ex-insurance agent, advised the trustees to check withthEir insurance before doing something like that. Jason said thatteems normally furnish liability insurance.Old Business

p'oneer Trail and Loris is in process.REmington Pointe is complete. Vic said we needed a riser for the

mOlument box. He talked to Brian about it.Tcwnhall updates-Linda Ehlert said that moisture problems are

no mal. She got information from the web on preservation. Don't powerwa h. It takes a year to dry enough to paint. Latex would not adherewi hout an oil based primer. Pictures could be used to identifypr<blems. The Mantua Historical Society said that there is noce lulous insulation on the upper floor. She suggests having anen<ineer look at the building. Vinyl siding would exclude thebu lding from the National Historic Register, where it currently is.Grents would not be available until next April.

J<hn Festa met with Jim Kotkowski who said we need to get the waterawcy from the building. He recommends drain tile all the way around.Al of the stuff needs to be removed from the side of the building.Joln Frost is tied up. Jim Kotkowski thinks that the north foundationis only three feet deep. The drain tile needs to be installed and thegu ters need to be cleaned. Vic said that we should first clean thegu ters and downspouts.

WE could dig a test hole at the NE corner and keep it open forincpection.

V c said that when the south side was done we stayed away from thefo ndation at least two feet. A curtain drain was installed. Vic isaf aid that the wall will collapse if we dig too close to thesa dstone foundation. We can point the stone with mortar. SealantwO T 't stick to sandstone. He added that only mold sticks tosa dstone.eel Brant suggested getting a gutter person to clean and install

lee k guards. He suggested parging it coating and membrane, with 2"ri<id insulation, gravel and then dirt. Volunteers could do it.

J<hn Vechery said that the basement was dug in the late 1970's. Thefi st window to the left was already there. The sandstone wall fellin Eric Hummel and Stamm Contracting may remember.

J hn Festa asked Sue Skrovan for copies of all security deposits.Sh , as custodian, holds all checks and returns them after voiding.If there is a cleaning issue, she gets the forfeit. Forfeitedse urity deposits needed or repairs are turned over to the FiscalOf icer. Excess is returned to the renter.

J<hn asked for executive session at the end of the meeting. At thistil e RES 227-12 motion was made by John Festa to go into executivese sion at the end of the meeting to discuss personnel-discipline andpr motion, with a second by Jason Carlton. Vote as follows: JasonCa lton, Yes. John Festa, Yes. Victor Grimm, Yes.

J son Carlton expressed condolences to Frank Horack, whose wifepa sed away earlier this week.

I·

2918RECORD OF PROCEEDINGS

Minutes of

DAYTON LEGAL BLANK INC.• FORM NO. 10148

Meeting

MANTUA TOWNSHI"'-~-.AT--"-,R......I""];,-,-,S'-.A.T.....,E,,,-,,E>-JS _

Held. .20 _

Public Comments

The following spoke during public comments:

Carole Pollard said that about a dozen volunteers have signed up 0

help work on the buildings. How is the Townhall work to be paid fo ?Barbara Herbold thanked Vic and Brian for mowing in the cemetery.Mark Hall was concerned about exclusive rentals.Dave Pollard talked to Jim Kotkowski about the sandstone foundati n

years ago. He said that if you dig too close to the wall you couldblow it out.

Steve Zielinski asked who did Marie's floor plan. Marie did, on aoutline that had been done by architect David Sommer.

Cal Brant had questions on the studies being done on the school.John Festa said that he wants the whole building checked. JasonCarlton wants a contractor to manage volunteers.D~wn Pechman had a record request for trustee packets and minutes to

be amailed. The Trustees told her that we are not capable of doing itat this time. She also wants notification of special meetings. Jas nwill look into it.

Finale

Res 228-12 Motion to pay the following bills by Jason Carlton,seconded by John Festa. Vote as follows: Jason Carlton, Yes. JohnFes~a, Yes. Victor Grimm, Yes.

190341903519036

VOUCHER1903719038190391904019041190421904319044190451904619047

19048

19049

19050

19051

19052

19053

19054

190551905619057

19058190591906019061

19062

MANTUA TOWNSHIP PAID BILLS

BRIAN TAYERLEDANIEL WYSZNSKIMICHAEL RICHARDSINTERNAL REVENUE SERVICETREASURER, OHIOPERSOHIO DEFERRED COMPAFLACSUE SKROVANOHIO PUBLIC ENTITY CONSORTIUMDOMINION EAST OHIOOHIO EDISONAT&TMILLER & COMPANYSUNBURST ENVIRONMENTAL

SHIELD SECURITY

SPIRIT SERVICE COMPANY

PREMIER

LAKE BUSINESS PRODUCTS

STAPLES

INDUSTRIAL CONNECTIONS

PORTAGE COUNTY ENGINEER

TODD LAMB PAVING & EXCAVATINGTODD MONROELAKESIDE SAND & GRAVEL

MARLBORO SUPPLYOK BRUGMANNVOID

STAMM CONTRACTING COMPANY

MAR-ZANE

9/5/2012

AUGUST 16-31, 2012AUGUST 16-31, 2012AUGUST 16-31, 2012AUGUST FEDERAL DEPOSITAUGUST WITHHELDAUGUST CONTRIBUTIONSAUGUST WITHHELDAUGUST WITHHELDREIMBURSEMENTFUNDING PLANAUGUST SERVICEAUGUST SERVICEAUGUST SERVICEAUGUST SERVICEAUGUST SERVICE

SECURITY AT CIVIC CENTER

AUGUST SERVICE

SAFETY TEE SHIRTS

COPIER CONTRACT

PRINTER INK

SUPPLIES

CHIP & SEAL BOWEN & SCHOOL LANE

REPAIRS TO REMINGTON POINTEFERTILIZER & WEED CONTROL75.5 TONS GRAVEL FOR FORCE ACCOUNT

CULVERTS FOR FORCE ACCOUNTFORCE ACCOUNT MATERIALS

VOID

FORCE ACCOUNT MATERIALS162.64 TONS ASPHALT-REMINGTONPOINTE

1,237.51,071.3

907.71,462.9

312.73,443.9

230.0223.712.0

3,042.0137.3136.3167.8

66.043.2

160.0

166.6

108.9

54.8

104.3

57.7

21,927.9

1,055.0250.0

1,122.4

2,978.02,429.0

VOID

9.3

9,595.7

2919RECORD OF PROCEEDINGS

Minutes of

DAYTON LEGAL BLANK INC.• FORM NO 10148MANTI IA TOWNSHIP TRI ISTEES

REGULAR SESSION

Meeting

Held. 20 _

~.ti."""e"'-H-l..::::~""'le~ID~Ile""m~lO"'-'le~r--=.)::..>....::L.:..::LlJ:...='I=-L. .t age 0 or 0

~063 OK BRUGMANN

~064 RINKER MATERIALS

FORCE ACCOUNT MATERIALSCULVERTS FOR FORCE ACCOUNT

638.005,135.00

58,287.96

Ste Skrovan asked the Trustees about getting magnetic screens forthE civic center. It was OK'd.

At this time (9:54 p.m.) the trustees recessed the meeting foreXEcutive session called for in RES 227-12, and reconvened the'meEting at 10:17 p.m.

IDS 229-12 Motion to reconvene by Jason Carlton, seconded by JohnFe~ta. Vote as follows: Jason Carlton, Yes. John Festa, Yes. VictorGr'jrnm, Yes.

ID S 230-12 Motion to accept a bid from Tim Horvath for $40 for 20'of pipe by John Festa, seconded by Jason Carlton. Vote as follows:Ja'on Carlton, Yes. John Festa, Yes. Victor Grimm, Yes.

IDS 231-12 Motion to adjourn the meeting by Jason Carlton, secondedby John Festa. Vote as follows: Jason Carlton, Yes. John Festa, Yes.Victor Grimm, Yes.

The meeting was adjourned till September 20,2012 at 7:30 p.m. at the Townhall

\

Victor Grimm

John Festa

Jason Carlton

Marie Louise Stehli, Fiscal Officer

All ormal actions of the Board of Trustees of Mantua Township concerning and relating to the adoptiorofr solutions and/or motions passed at this meeting were adopted in a meeting open to the public, incon pliance with the law, including Section 121.22 of the Ohio Revised Code.