Meet doc copy
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Transcript of Meet doc copy
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DOCUMENTS
• Notice - before the meeting
• Agenda – before the meeting
• Minutes- during the meeting
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NOTICE
• Day
• Date
• Time
• Place
• Sent to those who have the right to attend the meeting.
• Should reach within reasonable time.
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TRIVENI CEMENT INDUSTRIES LIMITED22nd rd. P sector, ITANAGAR(W)
ARUNACHAL PRADESHPh.26495999, fax:26495910 E-mail. [email protected]
NOV 18,2013
NOTICE
This is to inform you that the Second MeetingOf the Board of Directors will be held at the Registered office of the company, at 3.30p.m.On Friday, 15november, 2013. The agenda is attached.
Sd/-
Secretary
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AGENDA
• Official list of things to be done or dealt with at a meeting
• Drawn up by the secretary in consultation with the chairman
• The business is transacted according to the agenda
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IT CONTAINS:• Name of the org./ group & date of circulation
• Day, date, time and place of the meeting
• The program of business to be transacted
• Signature of the secretary
• Vote of thanks
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TRIVENI CEMENT INDUSTRIES LIMITED22nd rd. P sector, ITANAGAR(W) ARUNACHAL PRADESH
Ph.26495999, fax:26495910 E-mail. [email protected]
Nov 20, 2013
2.01 Confirmation of the minutes of the last meeting.
2.02 Confirmation of the appointment of Directors.
2.03 Appointment of the Managing Director of
the company.
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2.04 Appointment of solicitors
2.05 Accommodation for the branch office at Delhi
2.06 Issue of prospectus
2.07 Date for the next meeting
2.08 Any other matter with the permission of the Chairperson
2.08 Vote of thanks
Kamal Narain
Secretary
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MINUTES• the official record of discussions held and decisions taken during the meeting
• written by the secretary
• serve as an aid to memory
• a clear, concise, accurate and well organized summary
• not a verbatim record
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They contain:
• name of the organizational unit• date, time and place of the meeting
• number of the meeting
• name of the chairperson
• names of members present, absent, specially invited
• signature of the secretary
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TYPES OF MINUTES• Minutes of narration
The secretary reported that all the directors present had accepted the office and signed the agreement.
• Minutes of resolution
Resolved: That Mr. J.K. Singh be appointed the solicitor of the company.
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TRIVENI CEMENT INDUSTRIES LIMITED
Nov 18. 2013
Minutes of the Second Meeting of theBoard of Directors held at the Registered Office of the Company [40, p sector , itanagar, arunachal pradesh] at 3.30 p.m. On Friday, Nov 18, 2013.
Present :
}Directors
Chairperson
In attendance : Secretary
Solicitor
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Kamal Narain
Secretary
25.7.06
6.30 p.m.
M.N. Parekh
Chairperson
25.7.06
6.30 p.m.
2.01
2.02
2.03
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PRACTICAL HINTS TO WRITE MINUTES
• summarize, use abbreviations
• use agenda as framework
• record the names of speakers. [don’t record in minutes]
• record the names of those present
• distinguish between record of decisions and discussions
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• write dates, numbers, amounts, those designated to act
• note names of proposer, seconder, number of members voting for, against and abstaining
• give a suitable title to any other matter [if discussed]
• write dates and figures for references made to letters and reports
• use simple past tense and impersonal passive voice
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REFERENCEREFERENCEBIBLIOGRAPHYBIBLIOGRAPHY BUSINESS COMMUNICATION by BUSINESS COMMUNICATION by SATHYA SWAROOP DEBASISHSATHYA SWAROOP DEBASISH
BHAGABAN DASBHAGABAN DASWEBLIOGRAPHYWEBLIOGRAPHYhttp://www.clubhelp.org.au/governance/meeting-documentation
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