1

Terms of Reference

MEET-BIS Vietnam

Environmental impact audit

Duration: From May 2013 – August 2013

1. Country/ Region Vietnam, mostly urban areas in and around Hanoi 2. Background 2.1. Introduction Over the past 4 years MEET-BIS (Mainstreaming Energy Efficient Technology through Business Innovation Support) Vietnam has been implementing an Energy Efficiency and Water Saving program for Small and Medium Enterprises (SMEs). This project is funded by the EU Switch Asia Programme, switching Asia to Sustainable Consumption and Production. Partners in the project are ETC Foundation, Triodos Facet and Aid Environment in the Netherlands and RCEE and IBCI in Vietnam. The project has been supporting suppliers of energy efficient and water saving products to sell in the SME market. This market had been largely neglected thus far, since it has been easier to sell to large companies. Through support from the project, and leading by showing the suppliers have started or increased their sales to SMEs. The SMEs are in the Hotel, Restaurant, Office Building, Textile/ Garment and Food processing sectors. For more information please see our website: http://meet-bis.vn 2.2. Rationale for this assignment The Energy Efficient (EE) and Water Saving (WS) products that have been sold during the years of the project's operation, are assumed to have a positive impact on the environment, as they intend to reduce the amount of electricity needed by the SME, and/or the amount of water used by the same. The exact level of reduction varies per EE/WS product. , The EE/WS products that are most common in our project are: Light – LED, T10-T8-T5, compact Solar Water heater Solar battery Heat Pump System Variable Speed Drive Energy Monitoring Software Water saving showerheads, cranes (with an impact on energy via hot water reduction) Double button toilets Energy Audit Services

2

This study will assess the potential / indicative impact these products & services have on Energy and Water savings and thus on the environment. This is measured in Co2 reductions. 2.3. Geographical focus The SMEs (appr- 400 direct, and some extra indirect) that have bought EE and WS products are located in and around Hanoi, Hai Phong, Hai Long, Hung Yen, Nam Dinh. Some of them (representative ones)should be visited; it is however envisaged that the evaluation will be largely a desk study. The project office is located in Hanoi.

2.4. Target group orientation and stakeholder involvement The target audience of this study are the project partners, Switch Asia (the network facility) and the EU. Stakeholders that will be involved in this study are the SMEs, that have installed EE/WS products, SMEs that have attended our activities/or have been reached by our newsletter and did not buy EE or WS products, policy level stakeholders that have been involved in our activities and other projects that we have cooperated with. 3. Objectives The goal of this study is to: Establish the potential environmental impact of the energy efficient and water saving products

that have been sold under the MEET-BIS project. The specific objectives towards this goal is to: Calculate the potential CO2 reductions these EE and WS products have Verify with some SMEs whether these products are still in operation and used correctly Establish the impact of our project with regard to knowledge about EE and WS on other

stakeholders 4. Scope of Work 4.1 Task 1: Theoretical framework/methodology development The study will start with developing the methodology and theoretical framework for the assignment. The exact method and formula used for calculating the potential CO2 reductions from the energy and water saving products will have to be developed and verified by the external expert on CO2 calculations. The project team will recruit someone to do this verification. 4.2 Task 2: Desk Study Based on the number of sales and the product types that have been sold, the potential CO2 reductions will need to be calculated. Where possible the project team will provide specific information about the products that have been sold, of this is not available the consultant will be asked to take a sample of some of these sales in order to establish the most common product type. Assumptions need to be defined how the formula to calculate the potential Co2 will be applied on to total database of SMEs bought EE/WS products, based on the representative sample of SME’s 4.3 Task 3: SME sample After the desk study, a sample of SMEs will be interviewed/visited in order to establish whether the projects are still in use, and if they are actually as energy and water saving as has been calculated.

3

This is verify the results of the desk study, and at the same time to establish the actual use of the products in practice. 4.4 Task 4: Stakeholder consultation During the project period many people have been reached with information on EE and WS benefits, and have been informed about the effect on the environment. For those people that have not actually bought products, it is interesting to assess whether the project has influenced their level of awareness about the positive impact EE and WS products have on the environment. This is more of a qualitative aspect of the study, and the goal will be to see whether their knowledge about this topic has increased as a result of their involvement with the project. The stakeholder consultation will have 2 components; (1) Associations, Other projects, Policy level stakeholders and (2) SMEs that have participated or have been reached by our activities, but have not bought any energy efficient or water saving equipment. 4.5 Task 5: Draft Report & Peer Review Based on the information gathered above this will be presented in a report to the project partners and a reference committee for peer reading. Feedback from the review process will be incorporated into the final report. 4.6 Task 6: Final Report The final report will be the draft report including the processed feedback from peer reviewers and also includes all information from the preceding steps as annexes to the report. Also a latest updated number of SME’s that bought EE/WS products during April - June period (and provided midst July) need to be incorporated in the final calculations The consultant will also make a short summary of the final report, and a power point presentation of the summary. This will be used by the project team to present the findings in meetings, and should therefore have a professional design. The Potential environmental impact need to be totalized and split per product and per technology supplier.

Weeks 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Methodology

Desk study

SME sample

Stakeholder consultation

Draft report and peer review

Final report

Note: we will have 2 steps: the initial calculations based on the April consolidated view, and then an update based on the July numbers. I.e. in August the calculations need to be refreshed to incorporate the April-June sales numbers.

5. Deliverables The consultant will be required to deliver the following project outputs: Task 1 Item 1 Inception report –incl. proposed changes to the scope of work,

theoretical framework/methodology

25 May 2013

Task 2 Item 2 Results desk study

29 June 2013

4

Task 3 Item 3 Results SME sample

29 June 2013

Task 4 Item 4 Results stakeholder consultation

29 June 2013

Task 5 Item 5 Draft Report

20 July 2013

Task 6 Item 6 Final Report 16 Aug 2013 6. Coordination and Reporting The consultant will report to the responsible project team member of the MEET-BIS project, to be announced at a later point in time. All documentation is to be provided in English. Consultants are encouraged to form consortia to combine expertise. 7. Profile of the Expert/s: Experience and Qualifications Proposals will be accepted from either individual consultants meeting all of the requirements below, or from a consulting firm which is able to field a team of specialists meeting the same requirements. The consultants’ team should include experts with:

Masters degree or equivalent in Environment, Energy or related fields; Extensive experience with CO2 calculations; Extensive experience with evaluations of energy and environment projects; Experience/knowledge about EE/WS in Vietnam; Fluent in English and Vietnamese.

8. Proposal submission

The proposal should clearly indicate the proposed approach and include a work plan, as well as CVs and a budget. Maximum number of pages for the approach and work plan is 5 pages.

The proposal should be send to Ms. Van Anh, by email: anh.do@meet-bis.vn.

Questions can be asked latest 7 April 2013

Deadline for sending the proposal is 14 April 2013.

Planned schedule of shortlisting is April 15-16, Notifications on 17 April and presentation of proposals on Thursday 18 April. Please keep this date available

Starting date of the project is scheduled on 1 May 2013 9. Other Provisions

Funding from EU Switch Asia should be acknowledged in relevant project-related documents and publicity (consult with the project team concerning issues and use of logos and corporate design).

The MEET-BIS project team will provide the consultant with a format for the evaluation report and the power point presentation.