Me Plan08 0219 Board.Kickoff.Meeting

Strategic GIS Plan & Property Strategic GIS Plan & Property Boundary Data Capture and Boundary Data Capture and

Integration Framework Integration Framework

Kickoff Meeting Kickoff Meeting With the Maine GeoLibrary With the Maine GeoLibrary

Board Board February 20, 2008February 20, 2008

James Page, PhDBruce Oswald, LA

Richard SuttonJames W. Sewall Team

© James W. Sewall Company

What We’ll Cover TodayWhat We’ll Cover Today►Review project goals and Review project goals and

descriptiondescription►Introduce the Sewall Team Introduce the Sewall Team ►Discuss our approachDiscuss our approach►Discuss work completed & Discuss work completed &

next 4 weeksnext 4 weeks►Listen to your ideasListen to your ideas


Project GoalsProject Goals

►Task 1 - Update and enhance the Task 1 - Update and enhance the GeoLibrary Strategic Plan and bring it GeoLibrary Strategic Plan and bring it into alignment with the goals of the into alignment with the goals of the NSGIC’s Fifty States InitiativeNSGIC’s Fifty States Initiative

►Task 2 - Recommend a conceptual Task 2 - Recommend a conceptual framework and functional specification framework and functional specification for an Integrated Land Records for an Integrated Land Records Information System (ILRIS) for the Information System (ILRIS) for the State of MaineState of Maine


Task 1 – Project DescriptionTask 1 – Project Description►Review and document status of Review and document status of

activities in 2002 Strategic Planactivities in 2002 Strategic Plan ID issues and concernsID issues and concerns

►Update 2002 Strategic Plan relative to Update 2002 Strategic Plan relative to status of current projects and new status of current projects and new needsneeds

►Bring 2002 Strategic Plan into closer Bring 2002 Strategic Plan into closer alignment with NSGIC Fifty States alignment with NSGIC Fifty States Initiative coordination criteriaInitiative coordination criteria


NSGIC’s Strategic Planning NSGIC’s Strategic Planning CriteriaCriteria

1.1. Strategic and business plans Strategic and business plans

2.2. A full-time paid GIS coordinator and A full-time paid GIS coordinator and staff staff

3.3. Clearly defined authority and Clearly defined authority and responsibility for coordination responsibility for coordination

4.4. A relationship with the chief A relationship with the chief information officer information officer

5.5. A tie into national programsA tie into national programs


NSGIC’s Strategic Planning NSGIC’s Strategic Planning CriteriaCriteria

6.6. Contracting authority and cost Contracting authority and cost sharing mechanisms sharing mechanisms

7.7. An inter-governmental working An inter-governmental working environment free of "turf wars" environment free of "turf wars"

8.8. A political or executive champion is A political or executive champion is involved in coordination involved in coordination

9.9. Sustainable funding mechanisms Sustainable funding mechanisms

10.10. Statewide coordination efforts that Statewide coordination efforts that can be a conduit for federal can be a conduit for federal initiativesinitiatives


Task 1 – Project DescriptionTask 1 – Project Description

►Primary Focus:Primary Focus: Coordination of local governments, Coordination of local governments,

academia and the private sectoracademia and the private sector Developing sustainable funding Developing sustainable funding

sourcessources Cultivating political champions to grow Cultivating political champions to grow

support for future geospatial initiativessupport for future geospatial initiatives


““Expectations”Expectations”

►Contractor will work with Board Contractor will work with Board and “Identified” Stakeholders to:and “Identified” Stakeholders to: Review 2002 PlanReview 2002 Plan Hold sessions to involve identified and Hold sessions to involve identified and

anticipated stakeholdersanticipated stakeholders Research similar efforts in “other Research similar efforts in “other

comparable areas”comparable areas”

Task 1 – Project DescriptionTask 1 – Project Description


Project GoalsProject Goals►Task 1 - Update and enhance the Task 1 - Update and enhance the

GeoLibrary Strategic Plan and bring it GeoLibrary Strategic Plan and bring it into alignment with the goals of the into alignment with the goals of the NSGIC’s Fifty States InitiativeNSGIC’s Fifty States Initiative

►Task 2 - Recommend a conceptual Task 2 - Recommend a conceptual framework and functional specification framework and functional specification for an Integrated Land Records for an Integrated Land Records Information System (ILRIS) for the Information System (ILRIS) for the State of MaineState of Maine


Task 2 - ResearchTask 2 - Research

► Identify stakeholder groups to Identify stakeholder groups to determine how they use parcel maps determine how they use parcel maps and deeds registriesand deeds registries

► Investigate linkages between Investigate linkages between municipalities and county registry of municipalities and county registry of deeds (ME & other states)deeds (ME & other states)

►Review collaborative parcel editing Review collaborative parcel editing technologiestechnologies


Task 2 - ResearchTask 2 - Research

►Research & document existing & Research & document existing & announced parcel capture and announced parcel capture and maintenance initiativesmaintenance initiatives

►Review and evaluate current participation Review and evaluate current participation and adherence to parcel standards by and adherence to parcel standards by participating municipalitiesparticipating municipalities

►Review Resolve 23 and other sustainable Review Resolve 23 and other sustainable funding mechanisms to support funding mechanisms to support development and maintenance of an ILRISdevelopment and maintenance of an ILRIS


Task 2 – Codification Task 2 – Codification (Framework & Specification)(Framework & Specification)

►Document parcel maintenance best Document parcel maintenance best practicespractices

►Articulate property data and transfer Articulate property data and transfer protocols and relationshipsprotocols and relationships

►Produce candidate methods for a Produce candidate methods for a universal ID systemuniversal ID system


Task 2 – Codification Task 2 – Codification (Framework & Specification)(Framework & Specification)

►Consider standards and processes Consider standards and processes from GOS and National Map from GOS and National Map perspective perspective

►Design a conceptual framework Design a conceptual framework consisting of a political and technical consisting of a political and technical architecturearchitecture

►Produce a functional ILRIS specificationProduce a functional ILRIS specification


Task 2 – PromotionTask 2 – Promotion►Develop interest and stakeholder Develop interest and stakeholder

support for the initiativesupport for the initiative► Indoctrinate political champions in Indoctrinate political champions in

“geo-speak” as well as pursuing “geo-speak” as well as pursuing identified funding sourcesidentified funding sources


Geographic ScopeGeographic Scope

►Strategic Plan update and realignmentStrategic Plan update and realignment Address & support all areas of MaineAddress & support all areas of Maine

► ILRISILRIS Strategy development involves 2 Counties Strategy development involves 2 Counties

& up to 12 municipalities& up to 12 municipalities Final specification accommodates 16 Final specification accommodates 16

Counties and 490 municipalitiesCounties and 490 municipalities

Steve Lambert, CTOTechnology Lead

Bruce Oswald, PMPProject Manager | Principal-in-Charge

James Page, Ph.D.Client Advocate

Bruce OswaldStrategic Planning Task Lead

Rich Sutton Cadastral Fabric Task Lead

MEGIS

Maine GeoLibrary

Board

Board ProjectManager

Rebecca SomersStrategy + Tactics | Analysis

Author

Bruce OswaldStrategy | Funding

Principal Author

Paul SamaraLocal Gov’t Coordination

GIS Champion Development

Rick MartensLocal Gov’t CoordinationRegional Forum Strategy

Gerry ThurlowParcel Mapping + Assessing

Tactical Lead

Rich SuttonPrincipal Strategist + Author

Cadastral Facilitator

John TrimberCadastral Standards Development Advisor

(13) Cadastral Mapping Technicians

(9) GIS Specialists

(58) GIS Technical Analysts

(16) Computer Programmers

Additional Sewall Team Technical Depth in Maine

Nancy von MeyerFGDC Cadastral Data

Content Standard Specialist

Environmental Systems Research Institute Geospatial Technology Advisor

Steve Lambert, CTOTechnology Lead





Bruce OswaldStrategic Planning Task Lead

Rich Sutton Cadastral Fabric Task Lead

MEGIS

Maine GeoLibrary

Board

Board ProjectManager MEGIS

Maine GeoLibrary

Board

Board ProjectManager MEGISMEGIS

Maine GeoLibrary

Board

Maine GeoLibrary

Board

Board ProjectManager

Rebecca SomersStrategy + Tactics | Analysis

Author

Bruce OswaldStrategy | Funding

Principal Author

Paul SamaraLocal Gov’t Coordination

GIS Champion Development

Rick MartensLocal Gov’t CoordinationRegional Forum Strategy

Gerry ThurlowParcel Mapping + Assessing

Tactical Lead

Rich SuttonPrincipal Strategist + Author

Cadastral Facilitator

John TrimberCadastral Standards Development Advisor


(9) GIS Specialists





(9) GIS Specialists




Nancy von MeyerFGDC Cadastral Data

Content Standard Specialist

Environmental Systems Research Institute Geospatial Technology Advisor

Sewall TeamSewall Team

Promotion

Research

CodificationC

oncept

Specificatio

n

Plan Outline

Draft #1

Final Report

Final Plan

Report Outline

Draft #1

Draft #2

Conceptual Framework Outline

Conceptual Framework Draft #1


Conceptual Framework Final

Functional Specification Outline

Functional Specification Draft #1


Functional Specification Final

Review + Document

2002 Strategic Plan + Subsequent Planning

Activities

Update Strategic Plan

Compile status of Current projects +_

New needs

Review + Document

Strategic Plan to Reflect 50 States Initiative

Criteria

Strategic Plan Draft #1


Strategic Plan Final

Maine GeoLibrary Board Approval of Final Project Deliverables

GeoLibrary Board Project Authorization

Project Initiation +Alignment

StakeholderEngagement

Promotion of Findings

Forum #1

Forum #2

Forum #3

Findings Forum

Cadastral Forum

Task 1: Strategic Plan Task 2: Cadastral Fabric

PromotionPromotion

Research

CodificationC

oncept

Specificatio

n

Plan Outline

Draft #1

Final Report

Final Plan

Report Outline

Draft #1

Draft #2

Conceptual Framework Outline



Conceptual Framework Final

Functional Specification Outline



Functional Specification Final

Review + Document


Activities

Review + Document


Activities

Update Strategic Plan

Compile status of Current projects +_

New needs

Review + Document

Strategic Plan to Reflect 50 States Initiative

Criteria



Strategic Plan Final

Maine GeoLibrary Board Approval of Final Project Deliverables

GeoLibrary Board Project Authorization

Project Initiation +Alignment

StakeholderEngagement

Promotion of Findings

Forum #1

Forum #2

Forum #3

Findings Forum

Cadastral Forum

Task 1: Strategic Plan Task 2: Cadastral Fabric

Project WorkflowProject Workflow


Task 1 – Review Maine’s Existing Task 1 – Review Maine’s Existing Geospatial StrategyGeospatial Strategy

►Perform a formal review of the 2002 Perform a formal review of the 2002 Strategic Plan, the 2006 Counties plan Strategic Plan, the 2006 Counties plan and other pertinent documentsand other pertinent documents

►Review the existing geospatial strategyReview the existing geospatial strategy►Determine differences in these plans, Determine differences in these plans,

what exists today and the NSGIC what exists today and the NSGIC coordinating criteriacoordinating criteria


Task 1 – Stakeholder Engagement Task 1 – Stakeholder Engagement & Needs and Capabilities & Needs and Capabilities

AssessmentAssessment► Engage relevant stakeholders both within Engage relevant stakeholders both within

and outside the Maine GIS community and outside the Maine GIS community through a promotional campaignthrough a promotional campaign

► Investigate traditional and innovative Investigate traditional and innovative funding sources for current and anticipated funding sources for current and anticipated geospatial activities in the stategeospatial activities in the state

► Identify and develop champions for Maine Identify and develop champions for Maine GeoLibrary and geospatial initiatives, with GeoLibrary and geospatial initiatives, with special attention directed toward ILRIS special attention directed toward ILRIS activitiesactivities


Task 1 – GeoLibrary Strategic Task 1 – GeoLibrary Strategic Plan Update and AlignmentPlan Update and Alignment

►Use this information to frame discussions Use this information to frame discussions at meetings & through surveys to engage at meetings & through surveys to engage the Maine geospatial communitythe Maine geospatial community

►Align the Strategic Plan with the National Align the Strategic Plan with the National States Geographic Information Council’s States Geographic Information Council’s (NSGIC) Fifty States Initiative(NSGIC) Fifty States Initiative

►Update Maine’s GIS Strategic PlanUpdate Maine’s GIS Strategic Plan


Task 1 – Strategic Plan Update & Task 1 – Strategic Plan Update &

NSGIC Alignment – Key NSGIC Alignment – Key DeliverablesDeliverables►Produce an outline of the Strategic Produce an outline of the Strategic

Plan updatePlan update►Prepare an initial draft Strategic Plan Prepare an initial draft Strategic Plan ►Provide a second draft Strategic Plan Provide a second draft Strategic Plan ►Deliver a final Strategic Plan aimed at Deliver a final Strategic Plan aimed at

the core NSGIC coordination criteria the core NSGIC coordination criteria goals of multi-jurisdiction coordination, goals of multi-jurisdiction coordination, funding source development and funding source development and political champion cultivation political champion cultivation


Task 2 – Integrated Land Task 2 – Integrated Land Records Information SystemRecords Information System

►Research of Current Parcel Status and Research of Current Parcel Status and Best PracticesBest Practices

►Codification of a Conceptual FrameworkCodification of a Conceptual Framework►Codification of a Function SpecificationCodification of a Function Specification►Promotion of Project and PlanPromotion of Project and Plan


What Does Task 2 Really What Does Task 2 Really Contain?Contain?

►The development of a method to formalize The development of a method to formalize the:the: Capture (municipal, county and state levels),Capture (municipal, county and state levels), Integration (attribution for parcels drawn from Integration (attribution for parcels drawn from

towns augmented by county deeds registry towns augmented by county deeds registry info linked through book and page),info linked through book and page),

Maintenance, andMaintenance, and Distribution of Cadastral DataDistribution of Cadastral Data

►Develop a plan to promote & implement it.Develop a plan to promote & implement it.

Attribute set Reduced to

Minimum for Distribution

Full set of assessingAttributes attached

To parcelsPrivate contractors

Geodata Uptake Stakeholders + Roles

municipality

Geodata editedTo reflect change

state

Parcels integrated With GeoLibrary : Attributes culled

Regional/County GIS

Municipal GIS

federal

Statewide cadastreIntegrated with Framework Layer

Impl

emen

ted

by

Private contractors

Maine Office of GIS

Impl

emen

ted

by

property

Survey performedChange approved by municipality

© 2008 – jws | restRev. 2008.0123

Technical Surveyors

Municipal GIS

Survey added toGeoreferenced

Composite

Impl

emen

ted

by

county

Deed Book/Pagereference appended


Task 2 – Research of Current Task 2 – Research of Current Parcel Status and Best PracticesParcel Status and Best Practices

►Contact current and potential Contact current and potential stakeholders; document use of parcel stakeholders; document use of parcel data & attribute requirementsdata & attribute requirements

►Explore linkages between municipalities Explore linkages between municipalities and county deeds registriesand county deeds registries

► Investigate chain of title data feedsInvestigate chain of title data feeds►Document frequency of updatesDocument frequency of updates►Assess best distribution strategiesAssess best distribution strategies



► Address muni participation in and adherence to Address muni participation in and adherence to ME parcel standards.ME parcel standards.

► Identify business drivers at multiple government Identify business drivers at multiple government levels, in academia & the private sectorlevels, in academia & the private sector

► Consider digital availability, accuracy of Consider digital availability, accuracy of geometry, common data models, content geometry, common data models, content standards, attribute availability best practices & standards, attribute availability best practices & interoperabilityinteroperability

► Study legislative precedents for consolidating Study legislative precedents for consolidating and managing collection and distribution of land and managing collection and distribution of land records datarecords data



► Address municipal participation in and adherence Address municipal participation in and adherence to ME parcel standards.to ME parcel standards.

► Consider digital availability, accuracy of Consider digital availability, accuracy of geometry, common data models, content geometry, common data models, content standards, attribute availability best practices & standards, attribute availability best practices & interoperabilityinteroperability

► Study legislative precedents for consolidating Study legislative precedents for consolidating and managing collection and distribution of land and managing collection and distribution of land records datarecords data

► Identify business drivers at multiple government Identify business drivers at multiple government levels, in academia & the private sectorlevels, in academia & the private sector


►Use parcels/GIS to inform current Use parcels/GIS to inform current initiativesinitiatives Gateway1Gateway1 Brunswick NAS BRACBrunswick NAS BRAC DECD – Pine Tree Development ZonesDECD – Pine Tree Development Zones LURC Moosehead RezoningLURC Moosehead Rezoning Wood to Energy modeling – Treegrowth Wood to Energy modeling – Treegrowth Mortgage relief visualizationMortgage relief visualization

Task 2 – Promotion: Task 2 – Promotion: Application Examples / Business Application Examples / Business

DriversDrivers

Imagine that to create an accurate picture of

Maine Land Ownershipyou need to visit

500 different bookstoresto put the map together.

This is the how property parcel information in our state

is currently maintained.

Please Support the Maine Digital Parcel Framework

Initiative







Initiative







Initiative

Promotion of Project and PlanPromotion of Project and PlanWide audience mailings and e-distributions:Wide audience mailings and e-distributions:

ScheduleSchedule


ScheduleScheduleSTANDARD PLAN (26 weeks) w01 w02 w03 w04 w05 w06 w07 w08 w09 w10 w11 w12 w13 w14 w15 w16 w17 w18 w19 w20 w21 w22 w23 w24 w25 w26

Project Initiation + Initial Planning

Task 1: Data GatheringTask 1: Forums

Task 1: CoordinationTask 1: Development of Champions

Task 1: Funding Source IdentificationTask 1: Strategic Plan Update Drafting

Task 1: Promotion

Task 2: ResearchTask 2: Conceptual FrameworkTask 2: Functional Specification

Task 2: Promotion

COMPRESSED PLAN (13 weeks) w01 w02 w03 w04 w05 w06 w07 w08 w09 w10 w11 w12 w13

Project Initiation + Initial Planning

Task 1: Data GatheringTask 1: Forums

Task 1: CoordinationTask 1: Development of Champions

Task 1: Funding Source IdentificationTask 1: Strategic Plan Update Drafting

Task 1: Promotion

Task 2: ResearchTask 2: Conceptual FrameworkTask 2: Functional Specification

Task 2: Promotion

Communications PlanCommunications Plan


Communications PlanCommunications Plan► Communications between the GeoLibrary Communications between the GeoLibrary

Board and the Sewall TeamBoard and the Sewall Team Direct communications including all Direct communications including all

administrative communications – GeoLibrary administrative communications – GeoLibrary Project Manager (PM) and the Sewall Team PMProject Manager (PM) and the Sewall Team PM

Rich Sutton (Sewall Team – ILRIS Lead) will have Rich Sutton (Sewall Team – ILRIS Lead) will have direct communications capabilities as well on direct communications capabilities as well on cadastral matterscadastral matters

► Scheduled communicationsScheduled communications Bi-weekly project meetings & reportsBi-weekly project meetings & reports Monthly ReportsMonthly Reports

► Status reportsStatus reports► Issue reportsIssue reports► Schedule updatesSchedule updates

Scheduled Board presentationsScheduled Board presentations


Communications PlanCommunications Plan► Communications between the GeoLibrary Board, Communications between the GeoLibrary Board,

the Maine GIS Community and other significant the Maine GIS Community and other significant stakeholdersstakeholders Meetings w/State agencies, CIO, GIS professionalsMeetings w/State agencies, CIO, GIS professionals Meetings w/County leaders, Registry of Deeds, GIS Meetings w/County leaders, Registry of Deeds, GIS

professionalsprofessionals Meetings w/Municipal leaders, assessors, GIS professionalsMeetings w/Municipal leaders, assessors, GIS professionals Meetings w/Academia & Private SectorMeetings w/Academia & Private Sector Meetings w/Surveyors, Bar and Realtors’ AssociationsMeetings w/Surveyors, Bar and Realtors’ Associations Forums (Portland, Augusta, Bangor)Forums (Portland, Augusta, Bangor) Surveys (On-line & paper)Surveys (On-line & paper) BlogBlog List ServeList Serve Broadcast e-mailsBroadcast e-mails Project location on websiteProject location on website

► On-line status reportOn-line status report► Schedule of activitiesSchedule of activities► PresentationsPresentations► Registry of participantsRegistry of participants


Work Done to DateWork Done to Date►Spoke and gathered input at the ME Spoke and gathered input at the ME

Society of Land Surveyor’s ConferenceSociety of Land Surveyor’s Conference►Developed Blog siteDeveloped Blog site►Scheduled to speak at the ME Municipal Scheduled to speak at the ME Municipal

Association Technology ConferenceAssociation Technology Conference►Met with the State CIOMet with the State CIO►Met with Nancy Armentrout & Larry Met with Nancy Armentrout & Larry

HarwoodHarwood►Forwarded contract to State for Forwarded contract to State for

executionexecution


Work in Next 4 WeeksWork in Next 4 Weeks► Designate Project Manager (B)Designate Project Manager (B)► Announce project (B)Announce project (B)► Establish project site on GeoLibrary web site Establish project site on GeoLibrary web site

(B)(B) On-line RegistrationOn-line Registration Link Blog to siteLink Blog to site Post documents to sitePost documents to site

► Board identifies statewide stakeholders (B)Board identifies statewide stakeholders (B)► Develop (S) and distribute Survey (B)Develop (S) and distribute Survey (B)► Schedule forums (B)Schedule forums (B)

Provide suitable locationsProvide suitable locations Announce locations & datesAnnounce locations & dates Call “significant” stakeholders to insure their participationCall “significant” stakeholders to insure their participation

► Schedule meetingsSchedule meetings State agencies (B)State agencies (B) Local government (B)Local government (B) Bar Association (S)Bar Association (S) Realtors Association (S)Realtors Association (S)

What Are What Are YourYour Ideas? Ideas?

1. Who do we need to 1. Who do we need to get involved in the get involved in the

study and what’s the study and what’s the best way to get their best way to get their

input?input?

2. What are the most important 2. What are the most important things that you would like the things that you would like the statewide GIS coordination to statewide GIS coordination to

do that is not currently doing? do that is not currently doing?

3. Who are the three most 3. Who are the three most likely political champions for likely political champions for

GIS in Maine?GIS in Maine?

4. What do you believe are 4. What do you believe are the best sustainable the best sustainable

funding sources for GIS in funding sources for GIS in Maine?Maine?

5. What do you feel would be 5. What do you feel would be the greatest BENEFITS of the greatest BENEFITS of accurate and up-to-date accurate and up-to-date

statewide parcels to you and statewide parcels to you and your organization?your organization?

6. What is the most 6. What is the most important parcel ATTRIBUTE important parcel ATTRIBUTE information (i.e., Ownership, information (i.e., Ownership, Value, Address, Map/Lot ID, Value, Address, Map/Lot ID, Book/Page ID) you require Book/Page ID) you require

for your organization? for your organization?

7. If a single county or 7. If a single county or regional area could be made regional area could be made available as a PILOT PROJECT available as a PILOT PROJECT as part of this initiative, what as part of this initiative, what

county or area would you county or area would you nominate, and why? nominate, and why?

8. What challenges do you 8. What challenges do you anticipate in developing and anticipate in developing and

distributing statewide distributing statewide parcel data?parcel data?

9. What’s the best way to 9. What’s the best way to encourage the towns and encourage the towns and

counties to work together to counties to work together to create a single, dependable create a single, dependable

cadastral product? cadastral product?

For more input, contact Bruce For more input, contact Bruce Oswald at: Oswald at: [email protected]@jws.com

or (207) 827-445or (207) 827-445

Me Plan08 0219 Board.Kickoff.Meeting

Technology

Transcript of Me Plan08 0219 Board.Kickoff.Meeting