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CITY COUNCIL INFORMATION TRANSMITTAL May 21, 2015

The Following Council Action Requests Are Attached: Job Order Contracting (JOC) ......................................................................... 4

Memorandums Or Items Of Information Enclosed: Upcoming Public meetings & Events ............................................................. 11 Scheduled City Council Agenda Items/Policy Issues ....................................... 14 Status of Choke Canyon/Lake Corpus Christi Reservoir System ....................... 17

CITY COUNCIL ACTION REQUESTS (CCARS) As of May 21, 2015

Ref. No.

Date

Requested Action Request Staff

Assigned

Current Status

Est. Completion

Date

1. Mayor 5/19/15

Provide a memo that includes the Cost Analysis for the Water Rates with proposed Wastewater Treatment Plant Consolidation.

Gus Gonzalez

Working 5/27/15

2. Riojas 5/19/15

Provide a memo that contains a flow chart for the expected path forward with the proposed Wastewater Treatment Plant Consolidation.

Gus Gonzalez

Working 5/27/15

3. Mayor 5/19/15

Provide a memo that contains the Texas Rig Count regionally and what that communicates about the City of Corpus Christi and its impact on the region.

Margie Rose

Working 5/27/15

4. Garza 5/19/15

Bring a discussion item to council to explain the Job Order Contract process. Include scope, List of the projects, contractors, change orders, change order amounts over the past two years.

Gus Gonzalez

Enclosed 5/20/15

5. Magill 5/19/15

Provide a memo that includes the Taxable values on the property at 10113 Up River Road and the taxable revenues to the school district and other entities after development of the proposed project.

Gus Gonzalez

Working 5/27/15

6. Magill 5/19/15

Coordinate a meeting between the developer and residents regarding concerns related to the project to be developed at 10113 Up River Road.

Gus Gonzalez

Working 5/27/15

7. McIntyre 5/19/15

Provide a memo that demonstrates communication and planning with School Districts regarding traffic issues. Include an update on Ennis Joslin and Lipes.

Gus Gonzalez

Working 6/3/15

8. Magill 5/19/15

Send to Council Members the Traffic Study that was completed for the Rezoning case for the property located at 10113 Up River Road. Add the Traffic study to the Agenda item for the June 16th City Council Meeting.

Gus Gonzalez

Working 5/27/15

9. Vaughn McIntyre Riojas 5/19/15

Provide a memo that includes flood zones or capacity for the area surrounding the property that is located at 10113 Up River Road.

Gus Gonzalez

Working 5/27/15

10. Magill 5/12/15

Provide a memo with a list of the projects on the Job Order Contracts over the past two years, including the contractors, any change orders, and change order amount.

Gus Gonzalez

Working 5/27/15

11. Riojas 5/12/15

Provide a flowchart for the procedures for debarment to communicate the chain of the debarment process and the chain of the appeal process.

Margie Rose

Scheduled 6/9/15

12. Scott 4/28/15

Provide a memo regarding policies and permit requirements as well as what other cities are doing for food trucks and other types of vendors.

Susan Thorpe

Working 5/27/15

13. Mayor 4/21/15

Bring forward policy recommendations related to outside agents painting City water towers.

Gus Gonzalez

Working 5/27/15

14. 4/14/15 Rubio

Prepare a report of the capacity capability for street projects for Bond project completion and future Bond projects to be proposed.

Gus Gonzalez

Working 5/27/15

15. 3/10/15 Scott Riojas

Address the possibility of a Combined Water Supply index and when to implement it.

Gus Gonzalez

Working TBD

16. 3/10/15 Magill

Forward Council Members the list of balances in the CIP funds requested by Councilman Magill at 3/10/15 Council Meeting.

Wes Pierson

Working 5/27/15

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INFORMAL STAFF REPORT

MEMORANDUM

To: Mayor and Council From: Ronald L. Olson, City Manager Date: May 21, 2015 Subject: Upcoming Public Meetings and Events For your convenience, attached is a calendar of upcoming public meetings and events, as submitted by City departments.

Please keep in mind that the City’s Ethics Ordinance prohibits Council members from speaking before City boards, commissions, and committees, except on behalf of your own personal financial interest, in which case you are to immediately state so publicly to the board, commission or committee. We hope this calendar will keep you informed about activities of interest taking place in your district and Citywide. If you have any questions, please feel free to contact me.

5/21/2015 3:24 PMRebecca Huerta

May 19, 2015 Tuesday

11:30 AM - 5:00 PM COUNCIL MEETING -- Council Chambers

May 21, 2015 Thursday

4:30 PM - 7:30 PM Downtown Area Development Plan - Draft Recommendations -- American Bank Center - Selena Rotunda Room - 1901 N. Shoreline

May 25, 2015 Monday

2:30 PM - 4:00 PM Transportation Advisory Committee -- City Council Chambers

May 26, 2015 Tuesday

11:30 AM - 5:00 PM COUNCIL MEETING -- Council Chambers

May 27, 2015 Wednesday

1:30 PM - 2:30 PM Board of Adjustment -- City Hall, Council Chambers

June 02, 2015 Tuesday

10:30 AM - 11:30 AM Library Board Room -- La Retama Central Library - 2nd Floor Board Room

June 03, 2015 Wednesday

12:00 PM - 1:00 PM Beautify Corpus Christi Board Meetings -- BCCA Board Offices- 545 N. Upper Broadway

3:00 PM - 5:00 PM Committee For Persons With Disabilities -- City Council Chambers

June 04, 2015 Thursday

5:00 PM - 6:00 PM Human Relations Commission -- City Council Chambers

5/21/2015 3:24 PMRebecca Huerta

June 09, 2015 Tuesday

11:30 AM - 5:00 PM COUNCIL MEETING -- Council Chambers

June 10, 2015 Wednesday

5:00 PM - 6:00 PM Parks and Recreation Advisory Committee -- City Hall, 6th floor Conference Room

 

June 16, 2015 Tuesday

11:30 AM - 5:00 PM COUNCIL MEETING -- Council Chambers

June 18, 2015 Thursday

5:30 PM - 6:30 PM Community Youth Development Program Steering Committee -- Juvenile Assessment Center, 615 LeopardSuite 105

June 20, 2015 Saturday

8:00 AM - 11:00 AM Volunteer Opportunity @ Oso Creek Park 2 @ End of Cimarron -- Mountain Bike and Nature Trails in OsoCreek Park Section 2

June 22, 2015 Monday

2:30 PM - 4:00 PM Transportation Advisory Committee -- City Council Chambers

June 23, 2015 Tuesday

11:30 AM - 5:00 PM COUNCIL MEETING -- Council Chambers

June 24, 2015 Wednesday

1:30 PM - 2:30 PM Board of Adjustment -- City Hall, Council Chambers

5/21/2015 4:17 PM

CITY OF CORPUS CHRISTI SCHEDULED

CITY COUNCIL AGENDA ITEMS/POLICY ISSUES As of May 21, 2015

*Please note that this schedule may change at anytime due to scheduling

conflicts and/or priority issues. (T) – Indicates Tentative Scheduling

June 9, 2015

*Regular Meeting

1. (15-0311) Ordinance amending City Code of Ordinances regarding Island Strategic Action Committee election of officers

2. (15-0316) Motion approving the purchase of twenty (20) Breathing Apparatus for the

Corpus Christi Fire Department in the amount of $103,836.00 from Municipal Emergency Services, Inc., Houston, TX. The award is based on the cooperative purchasing agreement with the Houston-Galveston Area Council of Governments (HGAC). Funds are available through the General Fund.

3. (15-0434) Motion approving the purchase of forty-eight (48) Taser non-lethal

weapons for the Corpus Christi Police Department in the amount of $60,736.40 from TASER International, Inc., Scottsdale, Arizona based on sole source. Funds have been budgeted by the Police Department in FY 2014-2015.

4. (15-0463) Motion approving a supply agreement with Casco Industries Inc., Houston, Texas for firefighting clothing consisting of ninety sets of pants and coats, based on only bid, in accordance with Bid Event No. 6 for an estimated annual expenditure of $159,915.60 of which $66,631.50 is required for the remainder of FY2014 - 2015. The term of the agreement will be for twelve (12) months with an option to extend for up to two (2) additional twelve-month periods subject to the approval of the supplier and the City Manager or designee. Funds have been budgeted by Fire Department in FY 2014-2015.

5. (15-0466) Ordinance changing the FY2014-2015 Operating Budget adopted by Ordinance No. 030294 to reduce revenues by $1,291,492 and expenditures by $865,000 for the 1115 Waiver Program in the No.1020 General Fund; and providing that any remaining excess funds be set aside in the General Fund's "Committed Fund Balance" for use during the next fiscal year.

5/21/2015 4:17 PM

6. (15-0471) Ordinance appropriating $53,997 from the unreserved fund balance in the No. 4610 Airport Fund for the Airport's share of Goody Clancy Amendment No. 2 for strategic planning services project at Corpus Christi International Airport; and amending the FY2014-2015 Operating Budget adopted by Ordinance No. 030294 to increase expenditures by $53,997.

7. (15-0475) Ordinance appropriating $507,190.00 from the unreserved fund balance of the No. 1020 General Fund for the purchase of six (6) Ford Fusion hybrid sedans and one (1) light and air truck; changing the FY2014-2015 Operating Budget adopted by Ordinance No. 030294 by increasing appropriations by $507,190.00 and approving the purchase of six (6) Ford Fusion hybrid sedans from Caldwell Country Chevrolet, Caldwell, Texas, and the purchase of one (1) light and air truck from Siddons-Martin Emergency Group, Denton, Texas based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC), for a total amount of $507,190.00; and providing for severance.

8. (15-0483) Motion authorizing the City Manager, or his designee, to execute Amendment No. 1 to the Professional Services contract between the City of Corpus Christi and LNV, Inc. in the amount of $215,000, for a total restated fee not to exceed $265,000, for staff augmentation to the Utility and Public Works Departments, including professional engineering services for projects management, programs management, and land development technical issues.

9. (15-0484) Motion authorizing the City Manager, or designee, to execute a Design - Build Agreement with Zeit Energy, LLC. of Dallas, Texas in the amount of $1,597,271.39 for the Ayers Street CNG Station Project for the Base Bid plus Contractor Proposed Pricing Options 1, 2 and 3.

10. (15-0494) Motion approving a supply agreement with Ergon Asphalt & Emulsions,

Inc., Austin, Texas for Emulsion Oil (SS-1) in accordance with Bid Event No. 4, based on only bid, for an estimated six (6) month expenditure of $79,450.00 of which $52,966.66 is required for FY 2014 - 2015. The term of the contract will be for six (6) months with an option to extend for up to five (5) additional six-month periods, subject to the approval of the supplier and the City Manager or designee. Funds have been budgeted by the Street Services Department in FY2014 - 2015.

11. (15-0497) Motion approving a supply agreement with Vulcan Construction Materials, San Antonio, Texas, for approximately 8,000 tons of cold mix-cold laid asphalt and approximately 2,000 tons of pre-coated aggregate, in accordance with Bid Event No. 16 based on only bid for an estimated annual expenditure of $695,900 of which $231,966.66 is required for FY 2014 - 2015. The term of the contract will be for twelve (12) months with an option to extend for up to two (2) additional twelve month periods subject to the approval of the supplier and the City Manager or his designee. Funds are available in the Material Inventory Fund by the Street Operations Department in FY 2014 - 2015.

5/21/2015 4:17 PM

12. (15-0503) Resolution authorizing the City Manager, or designee, to execute all documents necessary to approve an Interlocal Agreement regarding the participation in the local funding shares required for the planning project known as the Regional Parkway Planning and Environmental Linkages (PEL) Study ("PROJECT").

13. (15-0506) Motion approving service agreements for custodial services for Aviation and City Hall with the following companies for the following amounts in accordance with Bid Event No. 29, based on lowest responsible bid for an estimated annual expenditure of $251,039.04, of which $83,679.68 is required for the remainder of FY 2014-2015. The term of the contract will be for twelve (12) months with options to extend for up to two (2) additional twelve-month periods, subject to the approval of the Contractor and the City Manager or designee. Funds have been budgeted by Aviation and Facilities & Property Management Departments in FY 2014-2015.

14. (15-0525) Motion approving supply agreements with the following suppliers for the following amounts for hot mix asphalt, based on lowest responsible bid, awarding primary and secondary agreements, in accordance with Bid Event No. 5 for an estimated semi-annual expenditure of $989,085 of which $659,390 is required for FY 2014-2015. The term of the agreements shall be for six months with options to extend for up to five additional six month periods, subject to the approval of the suppliers and the City Manager or designee. Funds have been budgeted by Street Services in FY 2014-2015. HAC MATERIALS, LTD. Bay, LTD. Corpus Christi, Texas Corpus Christi, Texas $936,937.50 $52,147.50 Primary Supplier Secondary Supplier Grand Total: $989,085.00

June 16, 2015

*Regular Meeting

As of: 05/21/2015

78.0%

Date Elevation Volume % Capacity Elevation Volume % Capacity Volume % Capacity Elevation Volume % Capacity

FULL 220.5 695,271 100% 94.0 257,260 100% 952,531 100% 44.0 161,085 100%

05/21/2015 195.7 215,446 31.0% 94.0 257,260 100.0% 472,706 49.6% 44.1 162,101 100.6%

05/20/2015 195.7 214,674 30.9% 94.0 257,260 100.0% 471,934 49.5% 44.1 162,101 100.6%

04/21/2015 192.8 179,670 25.8% 89.0 170,858 66.4% 350,528 36.8% 44.1 162,101 100.6%

05/21/2014 195.9 218,418 31.4% 90.7 198,736 77.3% 417,154 43.8% 41.4 137,841 85.6%

STATUS OF THE CHOKE CANYON / LAKE CORPUS CHRISTI / LAKE TEXANA RESERVOIR SYSTEM

RESERVOIR STATISTICS

Choke Canyon Reservoir Lake Corpus Christi CCR/LCC Combined Lake Texana

Combined Daily Water System Index

0%

30%

50%

20%

100%

40%

31.4

77.3

43.8

85.6

31.0

100.0

49.6

0

10

20

30

40

50

60

70

80

90

100

Choke Canyon Lake Corpus Christi CCR / LCC System Texana

Cap

acit

y (%

)

Reservoir Capacities

Full Last Year Today

220.5

94.0

44.0

195.9

90.7

41.4

195.7

94.0

44.1

0

50

100

150

200

CCR LCC Texana

Cap

acit

y (F

eet-

MSL

)

Reservoir Elevations

Full Last Year Today

0

10

20

30

40

50

60

70

80

90

100

6/1/

2014

7/1/

2014

8/1/

2014

9/1/

2014

10/1

/201

4

11/1

/201

4

12/1

/201

4

1/1/

2015

2/1/

2015

3/1/

2015

4/1/

2015

5/1/

2015

6/1/

2015

Cap

acit

y (%

)

CCR+LCC Trend

0

20

40

60

80

100

6/1/

2014

7/1/

2014

8/1/

2014

9/1/

2014

10/1

/201

4

11/1

/201

4

12/1

/201

4

1/1/

2015

2/1/

2015

3/1/

2015

4/1/

2015

5/1/

2015

6/1/

2015

Pe

rce

nt

Combined Water System Index 1 Year Trend