May 2010

CIVIL SERVICE LAYOFF PROCEDURES

OVERVIEW

K.A.R. Article 14 – Layoffs

Agency determines scope of layoff.

Layoff scores of affected employees computed.

Notice to DPS.

Probationary employees status frozen.

Layoff notice given to each employee affected.

Individual conference with each employee and exercise of bumping right(s), if applicable.

Reemployment rights for employee(s) who are laid off.

NOTICE TO DPS

Agency must provide notice to the Director of Division of Personnel Services (DPS) with a copy to the Secretary of Administration at least 45 calendar days before the proposed effective date of the layoff.

Proposed layoff will be approved, modified and approved as modified, or rejected by DPS within 15 working days of receipt of the proposed layoff notice.

SCOPE OF LAYOFF

Agency determines the scope of the layoff:

Classifications and positions included.

Whether the layoff is agency-wide or whether it is designated to an area or unit.

Whether the layoff is limited to full-time employees only or whether it is designated to part-time employees only.

Whether bumping rights are limited to any lower class in which the employee had permanent status, or whether an employee can also bump into a lower class in a class series.

COMPUTATION OF LAYOFF SCORES

Compute score for each permanent employee in the agency in the class or classes of positions identified for layoff

AND

Compute score for each employee in a class of positions that may be affected by the exercise of bumping rights.

COMPUTATION OF LAYOFF SCORES

Formula for computing layoff scores:

Length of ServiceX

Average Performance Review Rating

Average Performance Review Rating based on the rating for the employee during the last five years.

COMPUTATION OF LAYOFF SCORES

Ratings (reviews prior to 10/2009) Exceptional = 5 points Satisfactory = 3 points Unsatisfactory = 0 points

Ratings (reviews after 10/2009) Exceptional – 5 points Exceeds Expectations – 4 points Meets Expectations – 3 points Needs Improvement – 2 points Unsatisfactory – 0 points

LAYOFF LIST & BUMPING

Layoff list shall be based on the order of the layoff scores.

The person with the lowest layoff score shall be laid off first.

If more than one person is to be laid off, the persons to be laid off shall be selected on the basis of the lowest layoff scores.

Agency must give notice to each employee in a position identified for layoff or who may be affected by the layoff and each employee that may be laid off through the exercise of layoff bumping rights at least 30 calendar days before the effective date of the proposed layoff.

Agency will have an individual conference with each affected employee to explain options, including bumping right(s).

BUMPING

Bump any probationary employee if meet selection criteria (regardless of layoff score).

Bump to a lower classification in which the employee had permanent status (based on layoff scores).

Bump to lower class series if specified in the layoff notice (based on layoff scores).

REEMPLOYMENT RIGHT

Employee who is laid off has the right to seek reemployment opportunities with the SOK, including placement assistance for up to 3 years after the effective date of the layoff.

CIVIL SERVICE LAYOFF PROCEDURES

QUESTIONS???