May 1, 2014

2014 Student Transcript and

Academic Record Repository (STARR) Collection Overview

Center for Educational Performance and Information (CEPI)

Rachel Edmondson, Data AnalystMeghann Omo, Data Analyst

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Timelines

2014 STARR Changes

Process Overview

Next Steps

Documentation

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UIC Submission Windows IHEs are not able to obtain UICs in

March 2014 because of K-12 data collection.

  Open Date Close Date

Bulk File UploadSep. 25, 2013 Oct. 31, 2013Dec. 16, 2013 Feb. 28, 2014Apr. 1, 2014 Jun. 13, 2014

Student Search Ongoing Ongoing

STARR Submission Window For 2014, the STARR population should include studentdata for all terms ending between June 2013 and May

2014.

Open Date Close DateMay 19, 2014 Jun. 20, 2014

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CEPI will continue their partnership with Parchment for sending/receiving transcripts

STARR Collection will occur in the Michigan Student Data System (MSDS).

Benefits of moving STARR collection to MSDS:Same look and feel as the IHE Request for

UIC CollectionOne contact for customer supportQuicker response for data qualityField level validation, no longer just file

level

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Summary of changes to XML schemaStreamlined XML schema, less embedded

elementsRemoval of “user defined extensions”New fieldsRemoval of fieldsModification of existing fields

All changes have been vetted with the Adult Learner Workgroup

CSV to XML Conversion Tool has be updated to meet the 2014 schema

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New FieldsHigh School Student (optional)

Dual Enrolled Other High School Student

Postsecondary Enrollment Type (required) FirstTime Continuing Re-admit TransferIn

Academic Year Designator (required) YYYY-YYYY

CTE Concentrator (optional) Yes/No

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Fields removedMost of the Transmission RecordHigh School Building EEM Entity CodeHigh School District EEM Entity CodeHigh School Graduation YearHigh School NameCountry Residency (International)Permanent Country

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Modifications of existing fieldsCourseCreditBasis

Changed enumerations to RemedialReading, RemedialWriting, RemedialMath, RemedialScience & Regular

Will no longer need to collect a separate crosswalk from IHEs

Multi-Select Field. Example: CourseCreditBasis could contain RemedialReading and RemedialWriting.

SessionDesignator YYYY to YYYY-MM

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Modifications of existing fields (continued)ResidencyStatusCode

Changed enumerations to align with Common Education Data Standards (CEDS)InDistrict, InState, OutofState

Added additional enumerations based on feedback from the workgroupNotReported and International

Expanded max length of name fields (from 35 to 50)

Gender Removed unknown as an enumeration

AcademicAwardLevel Changed enumerations to align with CEDS

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Modifications of existing fields (continued)StudentLevelCode

Changed enumerations to align with CEDS

Added additional based on feedback from the workgroupNondegree Undergraduate, Nondegree

Graduate, CommunityCollege Transfer Seeking Only*

GradePointAverage Moved location within schema

CourseCIPCode Changed max length to 7

*Definition: A student who intends to transfer to a 4-year institution without earning a degree or certificate at the community college

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7.ReviewReports

6.ResolveRecords

8.CertifyCollecti

on

1.Obtain UICs

2.Create/Validate STARR

File

3.UploadSTARR

File

4.Check STARR

File Status

5.ReviewRecords

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CEPI will continue to update documentation and create training materials, etc. – COMPLETE (except FAQs)

BETA testing March 18th through April 3rd. - COMPLETE

STARR Security Agreements due April 11th - COMPLETE

STARR development will continue through April with the collection opening May 19th. – Currently Regression Testing System end-to-end

Data Quality will be run twice during the collection.

• All materials for the UIC and STARR collections are on CEPI’s Institutions of Higher Education website.• Go to www.michigan.gov/cepi • Click on Institutions of Higher Education

• To access the site directly, go to:

http://www.michigan.gov/cepi/0,4546,7-113-57943---,00.html

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Contact CEPI customer support at CEPI@michigan.gov or (517) 335-0505 and select option 3.

Rachel Edmondson (EdmondsonR2@michigan.gov)

Meghann Omo (omom@michigan.gov)