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Matakuliah : G0374 / Business Writing

Tahun : 2006/2007

Minutes of

Meeting

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The Purposes of Meeting

• To coordinate or arrange activities

• To report on some activity or experiences

• To put forward ideas or grievances for discussion

• To give information to a group of people

• To crate involvement and internet

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Types of meeting

• Formal meetings:

Annual General Meeting

Statutory meetings

Board meetings

• Informal meetings:

Management meetings

Departmental meetings

Working parties

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Minutes of Meeting

They are a written record of everything

that transpires at

a meeting.

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The Purpose of Minutes

• For the company files

• For the reference of those in attendance

• For the information of absentees

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The Process

• Minutes are prepared by a secretary who takes thorough notes during the proceedings. Afterwards, she/he prepares a draft and includes all the pertinent information.

• The secretary may include complete versions of statements and papers read at the meeting.

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Types of Minutes

• Minutes of formal meetings

(e.g. large corporations or government

agencies).

• Minutes of resolution

• Minutes of narration

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Minutes of formal meetings

It is made verbatim, primarily in court

reporting, where everything needs to be

recorded word by word.

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Minutes of resolution

• Only the main conclusion which are reached at the meeting recorded, not a note of discussions which took place.

• Usually used for minutes of AGMs and other statutory meetings.

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Minutes of narration

• These minutes will be a concise summary of

all the discussions which took place, reports

received, actions to be taken and decision

made.

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MINUTESMANAGEMENT/STAFF WELFARE COMMITTEE

held on Wednesday 11 June 2000 at. 14.30 pm in Committee Room

PRESENT: Ms T. Graham, Welfare Officer (Chairman) F.T Marks, Personnel Manager (Vice Chairman) Ms V. Khan (Secretary) Mrs. Lovers, Union Representative (Clerical)

W Yeates, union Representative (Despatch) V M Crams, Production Manager B L Hope, Accounts Manager G Smythe, Training Officer

1. Apologies for absence:NOTED:

These were received from M Benham (on holiday)

Mrs. J.Ferguson (on training course)

2. Minutes of last meeting:RESOLVED unanimously: these were agreed on and signed

by the Chairman.

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3. Matters arising:

NOTED: that the tenders for the new ventilation system had been received.

RESOLVED unanimously that contract be awarded to RT Stone of

Hollingbury, to begin work within four weeks.

4. Correspondence:

NOTED: that Hollingbury College offered both day release and evening

Courses on Safety at Work.

RESOLVED: unanimously that only one Supervisor should be away at

any time.

Proposed: G Smythe

Seconded: V.M Cramm

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5. Inspector’s Report:

NOTED: Standard of safety generally good. Matters raised:

Item 5: Ventilation system – see Minute 3 above.Item 3: Trailing leads in offices – tree electrical contractors ha been asked to give estimate for installing floor plugs.Item 4: Problem of fire extinguishers in Stores had been remedied.

6. Proposal:“that a refresher course in First Aid should be arrangedin Company time for all first air personnel.”

Proposed: Mrs. LoversSeconded: Mr. W Yeates

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Amendment proposed:

“and that the Accounts Manager should make specialarrangement for his Section”.

Proposed: Mrs. M. GowerSeconded: Mr. B L Hope

RESOLVED:

AMENDMENT: Nem con.

Substantive Motion: Nem con.

7. Any other business:

NOTED: Request by Representative from Dispatch that all Supervisorsshould notify their staff of the possible dangers while work was in progress in Dispatch area.

8. Date of next meeting:

NOTED: as Thursday 17 July 2000 at 3.00 pm

There being no other business the meeting closed at 3.50 pm.

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Reproduced Courtesy of Midland Mainline

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