Masterpiece Special TopicsFacilitator: Paul Lamberts

Panel Members:Malcolm Parsons, Shared Services SA

Eddie Mallen, Shared Services SASteve Wood, SWOOD

Paul Johnson, PJRTom Fox, Infor

Barbara Nunan, Shared Services SA

EM

Can you please demonstrate the AR860 screen?

G/L Account Transaction Inquiry Filter AR860 Panel

• The G/L Account Transaction Inquiry Filter AR860 panel allows you to select a range of customers, dates, obligations, and remittances to view the GL account transactions.

EM

G/L Account Transaction Inquiry Filter AR860 Panel

EM

G/L Account Transaction Inquiry Filter AR860 Panel

EM

G/L Account Transaction Inquiry Filter AR860 Panel

EM

G/L Account Transaction Inquiry Filter AR860 Panel

EM

G/L Account Transaction Inquiry Filter AR860 Panel

EM

EM

The End!

Ian Smith, DPC

• Can we have a demonstration on how to search across multiple PDF documents?

• FAST recommends that clients receive Masterpiece reports, Vendor Audit reports, etc. as a PDF attachment to an automatically-generated email (from SYS1).

• The PDFs should be saved to an appropriate directory and stored on the network.

MP

Ian Smith, DPC

• Can we have a demonstration on how to search across multiple PDF documents?

• Benefits of storing related PDFs in a suitable network directory.– Available to all users that have access to that directory– Very easy to search across all of those PDFs

• “Demonstration”.

MP

Searching multiple PDFs• Open Adobe Reader (DPC is currently using version

11.0.6).• Under the Edit menu, select Advanced Search.• Under Where would you like to search?, select All

PDF Documents in• Using the drop down list, select Browse for

Location…

MP

Searching multiple PDFs• Navigate to the directory where your reports

are stored.• Enter the text you wish to search for e.g. a

Journal Number.• Click on Search.

MP

MP

MP

Searching multiple PDFs• By clicking on the + sign next to a document,

the instances of the text will be displayed.• Click on the instance that you want to

examine, and the PDF will be opened to that page and the instance will be highlighted.

MP

MP

The End!

MP

Kym Beckman, CAA• With the expanded use of Data Warehouses

for storage of historic data, is this considered the appropriate medium for an archive record of purged MP records

EM/MP

Kym Beckman, CAA• With the expanded use of Data Warehouses for storage

of historic data, is this considered the appropriate medium for an archive record of purged MP records

• It is the recommended option.• However, the designer of the Data Warehouse would

need to have a good appreciation of the Masterpiece tables being purged and how they inter-relate.

EM/MP

Kym Beckman, CAA• The Data Warehouse would need to have appropriate

tables and fields defined to store the relevant Masterpiece data. Or do you just extract all fields from all tables being purged?

• The hardest thing to determine is whether the Data Warehouse has the right data to be able to answer future queries and provide relevant reports, if required

EM/MP

Kym Beckman, CAA• In the past, some agencies used the SALMAT (formerly

HPA) Computer Output on Laser Disk (COLD) process to store and access their archive reports.

• This technology is quite old now and I am not sure if the software works on Windows 7. Another reason not to use it in the future is that SALMAT’s tape drive is broken so it is harder to get the data to them for processing.

EM/MP

Kym Beckman, CAA• An simple alternative to both COLD and Data

Warehousing is to create a report data set when running an archive job (SYS1). This report data set can then be FTP’d to the network and burnt to a CD/DVD for posterity.

• Whilst this option doesn’t provide indexing like the COLD software does, modern search engines can usually find what you want relatively easily.

EM/MP

Kym Beckman, CAA• Another alternative is to create a report data

set (on SYS1) and request FAST IT to email it to you as a PDF attachment.

• Searching can be performed across multiple PDFs stored in the same directory.

EM/MP

The End!

Jon Adamou, SSSA• Could the process in which BASWARE validates

an account code pleased be explained?

SW/MP

Overnight• Nightly extract from Masterpiece to BASWARE– Vendors– Payments– Account components (AVD table)• e.g. Cost Centres, Fund Codes, Object Codes, etc.• Specific sub-tables within the AVD table for BASWARE• e.g. ID_ABLK_SUFF = 'BW'

– Account numbers (AMF table)• All active posting level accounts

MP

Software Development Kit• Software Development Kit (SDK)– Microsoft Visual Studio– All Masterpiece applications– Works on all hardware platforms

SW

General Ledger• General Ledger account validation– Calls MP Account Server (API)– Checks valid account– Checks AMF– Return code for cause of error

SW

Job Cost• Job Cost code validation– Calls various Visual Basic functions– Checks valid components

• Project• Project/Task combination• Cost Code

– Derives GL account– Validates GL account

SW

The End!

Greg Gray, SSSA• How does the journal summarisation function

GL323 work, does it summarise all accounts if no mask is included in GL323C?

TF

GL321BJournal with 3 sets of duplicate accountsNL-TES-T1N-LT-EST3N-LT-EST6Prior to posting summarise these accounts using Journal Sumarization.

TF

GL323AFrom GL323, select range of Journals to summarize.

Note that GL323 can also be used to change the journal period if the wrong period was entered to previously

TF

GL323BThese are the journal header output options available within GL323. Different Journal ids, period etc.

TF

GL323CSelect range of accounts to Summarize or not to Summarize. Can also use Account Masking feature. The option shown will summarize all accounts except for NLTEST1 – Omit is set to “Y”. Accounts can either be selected by account type code, account number, or both. All accounts are selected if no range.

TF

GL353ASelect batches and Schedule Journal Summarization process.Same as Scheduling journals using GL350.

TF

GL321BSame Journal with accounts summarized, except NL-TES-T1.

N-LT-EST3N-LT-EST6are now summarized and N-LT-EST7 remains the same.

TF

The End!

TF