Massport Worcester Solar RFP FINALdocx...Massport Solar Energy Management Services at Worcester...

Massport Solar Energy Management Services at Worcester Regional Airport A382-C1

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Massachusetts Port Authority One Harborside Drive, Suite 200S

East Boston, MA 02128 www.massport.com

______________________________________________________________________________

Request for Proposals

Massport Solar Energy Management Services

Worcester Regional Airport

A 382-C1


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TABLE OF CONTENTS

Contents

1. PROCUREMENT CALENDAR ....................................................................................................................... 3

2. CONTACT INFORMATION ........................................................................................................................... 3

3. REQUEST FOR PROPOSALS .......................................................................................................................... 6

3.1 PROJECT OVERVIEW ...................................................................................................................................... 7

3.2 DEFINITIONS: ................................................................................................................................................... 8

3.3 SOLICITATION AND PROPOSAL PROCESS ........................................................................................... 11

3.4 RFP PROCEDURES ......................................................................................................................................... 12

3.5 GENERAL INFORMATION .......................................................................................................................... 13

3.6 TERMS OF PROPOSAL .................................................................................................................................. 14

APPENDIX A. DETAILED CHARACTERISTICS OF THE SITES ..................................................................... 15

APPENDIX B. EVALUATION CRITERIA ............................................................................................................ 24

APPENDIX C. MINIMUM TECHNICAL SPECIFICATIONS............................................................................ 26

APPENDIX D. MINIMUM CONTRACT TERMS ................................................................................................ 35

APPENDIX E. RESPONDENT INFORMATION FORM .................................................................................... 38

APPENDIX F. PRICE PROPOSAL FORM ............................................................................................................ 42

APPENDIX G. SPECIFICATIONS AND OTHER CONDITIONS CHECKLIST .............................................. 43

APPENDIX H. RESPONSE FORM TEMPLATE .................................................................................................. 46

APPENDIX I. CERTIFICATE OF NON‐COLLUSION ........................................................................................ 53

APPENDIX J. ATTESTATION REGARDING FILING OF TAX RETURNS ..................................................... 54

APPENDIX K. SAMPLE MASTER ENERGY MANAGEMENT SERVICES AGREEMENT ........................... 55

APPENDIX L. HISTORICAL ELECTRICITY USAGE .......................................................................................... 56

APPENDIX M. PREVAILING WAGE RATES ......................................................................................................... 61


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1. PROCUREMENT CALENDAR

All dates are estimated and subject to change.

RFP Issued February 20, 2019

Respondent Registration Due for Pre‐Proposal Conference and

Mandatory Site Visit February 27, 2019

Mandatory Pre‐Proposal Conference and Site Visit by Respondents March 06, 2019

Deadline for Respondents to Submit Questions

Including, but not limited to, the RFP, Master Energy Management

Services Agreement and/or facility information

March 08, 2019

Answers to Questions and Changes to RFP and Master Energy

Management Services Agreement, as necessary.

(Posted on COMMBUYS and the MPA website:

http://www.massport.com/massport/business/bids‐

opportunities/capital‐bids)

March 15, 2019

Proposal Due 12PM ET,

April 04, 2019

Anticipated Vendor Selection for Contract Negotiations May/June 2019

Final Contract Execution July 2019

2. CONTACT INFORMATION

The project name is Massport Solar Energy Management Services at Worcester Regional

Airport and the project number is A382‐C1. Correspondence to Massport should

include this project number as well as the title. Interested parties are advised to check

the Massport website at http://www.massport.com/massport/business/bids‐

opportunities/capital‐bids/ and the COMMBUYS website at www.combuys.com to

ensure that they have the most recent information, and should be advised that they can


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and should expect to see some updates to documents on COMMBUYS and on the

Massport website during the open bid period.

Information submitted in response to this RFP is subject to the Massachusetts Public

Records Law, M.G.L., Chapter 66, Section 10, and to Chapter 44, Section 7, Clause 26.

Any statements in submitted information that are inconsistent with these statutes shall

be disregarded. Questions may be sent via email to [email protected] subject to the

deadline for receipt stated in the timetable above. In the subject lines of your email, please

reference the MPA Project Name and Number. Questions and their responses will be posted

on Capital Bid Opportunities webpage of Massport

http://www.massport.com/massport/business/bids‐opportunities/capital‐bids as an

attachment to the original Legal Notice and on COMMBUYS (www.commbuys.com) in

the listings for this project.

Any Respondent taking exception to or questioning any of the provisions, procedures,

conditions or specifications herein stated should make such exceptions known in their

response to this RFP.

Participation in the mandatory pre‐proposal conference and site visit requires

registration in advance. Registration must be submitted by COB February 27, 2019.

Only bid Respondents or their designees shall be permitted to attend site visits.

Registration can be obtained by sending the name of the person who will be attending

along with his or her company name, address, and phone number to

[email protected] and Teresa Civic, Massport Manager of Utilities Control, via e‐

mail [email protected]. For the Worcester Regional Airport site visit, a maximum

of two (2) attendees per bid team will be permitted.

Information submitted in response to this RFP must meet the content, quantity, site

visit, DCAMM Energy Management Systems Certification and Update Statement, and

other requirements described in this RFP to be considered a valid Proposal. Proposals

will be received by the Procurement Contact at the address noted below.


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Contact: Houssam H. Sleiman, PE, CCM, FCMAA, NAC, Hon. D.Eng.,

Director of Capital Programs and Environmental Affairs

Massachusetts Port Authority

RFP Name: Massport Solar Energy Management Services at the

Worcester Regional Airport

RFP File Number: A382‐C1


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3. Request for Proposals

The Massachusetts Port Authority (Massport or the Awarding Authority) seeks Energy

Management Services (EMS) proposals, pursuant to M.G.L. c. 25A, §11C, 225 CMR

10.00, from qualified solar energy contractors interested in implementing a

performance‐based solar energy system (Project) with guaranteed onsite electricity

generation1 at its facilities located at the Worcester Regional Airport and detailed in

Appendix A. The Awarding Authority intends to select and enter into a Master Energy

Management Services Agreement with the most highly qualified Contractor per the

evaluation criteria herein.

The original and eight (8) copies of your sealed proposal along with one complete

electronic copy in PDF format on either a DVD or memory stick must be received by the

Authority at or prior to 12:00 p.m. local time April 04, 2019 at the office of Capital

Programs & Environmental Affairs, Suite 209S, Logan Office Center, One Harborside

Drive, East Boston, MA 02128‐2909. All proposals must be delivered in sealed

envelopes bearing on the outside the name and address of the Contractor and the name

of the RFP for which the proposal is submitted. Proposals received after this date and

time will not be accepted.

The Consultant shall also provide an (1) original and eight (8) copies of litigation and

legal proceedings information, signed under the pains and penalties of perjury, in a

separate sealed envelope entitled “Litigation and Legal Proceedings”.

This submission, including the litigation and legal proceedings history in a separate

sealed envelope as required shall be addressed to Houssam H. Sleiman, PE, CCM,

FCMAA, NAC, Hon. D.Eng., Director of Capital Programs and Environmental Affairs

and received no later than 12:00 Noon on April 04, 2019 at the Massachusetts Port

Authority, Logan Office Center, One Harborside Drive, Suite 209S, Logan International

Airport, East Boston, MA 02128‐2909. Any submission which is not received in a timely

manner shall be rejected by the Authority as non‐responsive. Any information

provided to the Authority in any Proposal or other written or oral communication

between the Proposer and the Authority will not be, or deemed to have been,

proprietary or confidential, although the Authority will use reasonable efforts not to

1 “The solar energy management contract shall include a written guarantee of the qualified provider that either the amount of electricity generation guaranteed shall be achieved or the qualified provider shall reimburse the awarding authority for the shortfall amount. Methods for measurement and verification of energy savings shall conform to the most recent standards for renewables established by the Federal Energy Management Program of the United States Department of Energy.”


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disclose such information to persons who are not employees or consultants retained by

the Authority except as may be required by M.G.L. c.66.

The Awarding Authority may cancel this RFP, or may reject in whole or in part any and

all Proposals if the Awarding Authority determines that cancellation or rejection is in its

best interest.

3.1 Project Overview

The Worcester Regional Airport (ORH) consists of multiple buildings with an

approximately 60,000 square foot regional airport terminal building circa 1993 owned

and operated by the Massachusetts Port Authority (Massport). The airport provides

commercial, corporate, and general aviation services. Massport recently invested in new

CAT III radar that should expand the airport’s economic activity by over $350 million

over the next three years. ORH is a local economic engine for the City of Worcester and

the Central Massachusetts region. As such, Massport sees solar development as a

valuable component of its role as economic engine, but more importantly, sees the

opportunity to develop a community solar project as contributing to its core community

collaboration goals.

The airport’s premises cross four municipal lines and are located across Holden, Paxton

Leicester, and Worcester. This load zone has experienced substantial solar development

in recent years and any development at the airport will likely require substantial service

upgrades. Massport is, therefore, seeking qualified vendors who can propose both

economic benefit and extensive experience developing solar projects with complex

interconnection considerations.

Massport provides electricity to various tenants located and metered downstream of the

main National Grid meter. The airport is served by National Grid via two primary

utility service entrances; Fowler St (preferred) and Prouty Lane (alternate). Both of these

services consist of three (3) 167 kVA (500 kVA total) 13.8kV/2,300V pole‐mounted

Transformers. Both services are routed underground to the airport main switchgear

room located on the lower level at the northwest end of the terminal building.

Table 1 provides a summary of the potential sites for solar PV development. Further

details can be found in Appendix A.


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Table 1. Worcester Regional Airport Potential Solar PV Sites

Site # Site Name System Type

Estimated System

Size (MW)

1 Leicester Ground‐Mount Ground‐mount

(greenfield)

2.100

2 Leicester Ground‐Mount 1.670



Total 10.48 MW

As noted in Appendix A, the Airport’s solar potential includes greenfield sites. The

greenfield sites included in Appendix A should qualify as Category 1 Land Use per 225

C.M.R. 20.05(e). Note that the greenfield sites are located in Leicester, MA and are

currently utilized as cow pasturing areas. Respondents should include details

summarizing their experience developing projects of this nature with minimal

vegetative clearance and vegetative/landscape management.

Massport is interested in standalone projects on the premises. Massport is looking to

evaluate a range of proposals for solar development at the Worcester Regional Airport.

Respondents should submit pricing for any of the following project configurations they

would be willing to develop:

Community Shared Solar

Qualifying Facility

Note: For any leasing options, the Federal Aviation Administration and Massport

require that the lease rate be reassessed and escalated at least every five years based on

fair market value.

Please include detailed pricing using the Excel form provided in Appendix F.

3.2 Definitions:

Contractor. The vendor selected by the Massachusetts Port Authority to perform the

energy management services solicited through an RFP under 225 CMR 10.00.

DCAMM. The Division of Capital Asset Management and Maintenance, established by

M.G.L. c. 7, § 4A.


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DOER. The Department of Energy Resources, established by M.G.L. c. 25A, §1.

Eligible. Able to meet all requirements for offerors or bidders set forth in 225 CMR 10.00

and 225 CMR 19.00 and section 44D of chapter 149 and not barred from bidding under

section 44C of said chapter 149 or any other applicable law, and who shall certify that

they are able to furnish labor that can work in harmony with all other elements of labor

employed or to be employed on the work.

Energy Management Services (EMS). A program of services, including on‐site

renewable energy generation, energy conservation measures, or a combination thereof,

and building maintenance and financing services, primarily intended to reduce the cost

of energy and water in operating buildings, which may be paid for, in whole or in part,

by cost savings attributable to a reduction in energy and water consumption that result

from such services. The EMS contract may extend for a term not to exceed twenty years.

The allowable length of the contract may also reflect the useful life of the cost savings

measures.

Energy Savings. A measured reduction in fuel and its costs, energy and its costs, water

and its costs, or operating or maintenance costs resulting from the implementation of

on‐site renewable energy generation or energy conservation measures; provided,

however, that any payback analysis to evaluate the energy savings of a geothermal

energy system to provide heating, cooling or water heating over its expected lifespan

shall include gas and electric consumption savings, maintenance savings and shall use

an average escalation rate based on the most recent information for gas and electric

rates compiled by the Energy Information Administration of the United States

Department of Energy.

Guarantee of Generation. The written guarantee of a Contractor warranting the

particular electrical energy generation to be derived from the On‐site Electrical

Generation unit. Such written guarantee shall:

(a) Include a detailed description of the equipment to be installed; and

(b) State the annual amount of electrical energy to be generated in kilowatt‐hours

per year.

Guidelines. A set of clarifications, interpretations, and procedures, including forms and

model documents, developed and issued by DOER to assist it in determining

compliance with 225 CMR 10.00. Each Guideline shall be effective on its date of


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issuance or on such date as is specified therein, except as otherwise provided in 225

CMR 10.00.

Local Governmental Body. A city, town, district, regional school district or county, or an

agency or authority thereof, including a housing authority, board, commission,

department or instrumentality of a city, town district, regional school district or county,

and any other agency that is not a state agency or building authority; or a combination

of two or more such cities, towns, districts, regional school districts or counties, or

agencies or authorities thereof.

Minor Informalities. Minor deviations, insignificant mistakes, and matters of form

rather than substance of the proposal or contract document which may be waived or

corrected without prejudice to other offerors, potential offerors, or the public agency.

On‐site Energy Generation. The generation of renewable energy or the cogeneration of

electricity and heating or cooling of a generation unit located on or adjacent to a

building or structure owned by a Local Governmental Body that may utilize some of

the energy so generated either directly or indirectly though energy credits (alternative

on‐bill or net metering).

Renewable Generation. The electrical energy output of an RPS Class I Renewable

Generation Unit as defined under 225 CMR 14.00: Renewable Energy Portfolio Standard –

Class I.

Request for Proposals (RFP). A written document issued by a Local Governmental Body

that invites potential Responsive Offerors to submit proposals outlining their

qualifications to perform the Energy Management Services for the Local Governmental

Body, a cost proposal, and other information required by 225 CMR 10.03(1) and (2) and

the Local Governmental Body.

Update Statement. A form developed by DCAMM, as defined in 810 CMR 4.01:

Definitions, to be completed by a Contractor Certified by DCAMM in Energy

Management Systems and submitted with all proposals.

Person. Any natural person, business, partnership, corporation, union, committee, club,

or other organization, entity or group of individuals.


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Qualified Provider. Responsible and eligible person able to meet all requirements set

forth in 225 CMR 10.00 and 225 CMR 19.00, and not barred from bidding under section

44C of chapter 149 or any other applicable law and experienced in the design,

implementation and installation of energy savings measures.

Responsible. Demonstrably possessing the skill, ability and integrity necessary to

faithfully perform the work required by a particular contract, based upon a

determination of competent workmanship and financial soundness in accordance with

225 CMR 10.00 and 225 CMR 19.00 and section 44D of chapter 149.

Responsive Offeror. A person who has submitted a proposal which conforms in all

respects to the requests for proposals.

3.3 SOLICITATION AND PROPOSAL PROCESS

STAGE ONE: DCAMM Contractor Certification Process

To be Eligible to respond, Contractors are advised that advance certification in Energy

Management Services by Massachusetts Division of Capital Asset Management and

Maintenance (“DCAMM”) is required pursuant to M.G.L. c. 149 § 44D. More

information is available at: https://www.mass.gov/dcamm‐contractor‐certification or by

calling the DCAMM Contractor Certification Office at (857)‐204‐1305.

STAGE TWO: Mandatory Pre‐Proposal Conference and Site Visit

A Pre‐Proposal Conference and Site Visit of the Worcester Regional Airport will be held

at times and locations listed in Section 1 of this RFP. All prospective respondents must

attend the mandatory pre‐proposal conference. Respondents interested in attending

must confirm attendance, the number of attendees, and the full contact information for

the key person attending the pre‐proposal conference.

All questions and inquiries concerning this RFP must be submitted in writing via email

no later than March 1, 2019. Inquiries will not be answered directly. The Awarding

Authority will issue answers to address the written questions. The questions and

answers will be posted on the Massport and COMMBUYS websites as previously

described. If any answers materially impact the intent of this RFP, an Addendum will

be issued and sent to all potential respondents. It is the responsibility of the Contractor

to ensure that the Contractor has received all addenda issued by the Awarding

Authority.


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The Awarding Authority reserves the right to amend this RFP based on questions and

issues raised prior to and at the Pre‐Proposal Conference.

STAGE THREE: Submission of Proposals

In accordance with Section 3 of this RFP, any qualified Contractor that wishes to submit

a Proposal to this RFP shall submit one (1) original and eight (8) copies of the Proposal

and separately sealed litigation history and one single‐file electronic version of the

Proposal by the submission deadline. Respondents will be evaluated only on the criteria

set forth in this RFP.

STAGE FOUR: Selection Process

The Awarding Authority will evaluate all Proposals based upon the criteria listed in

this RFP, and reserves the right to waive any minor informalities.

3.4 RFP PROCEDURES

A. Modification or Withdrawal of Proposals: Any Proposal may be withdrawn or

modified by written request of the Contractor, provided such request is received by

the Awarding Authority at the above address prior to the due date for Proposals.

B. Cost of Proposal Preparation: The Awarding Authority will not reimburse

Contractors for any costs incurred in preparing Proposals to this RFP, including site

visits or preliminary engineering analyses.

C. Public Record: Any information provided to the Awarding Authority in any

Proposal or other written communication between the Contractor and the Awarding

Authority will not be, or deemed to have been, proprietary or confidential, although

the Awarding Authority will use reasonable efforts not to disclose such information

to persons who are not employees or consultants retained by the Awarding

Authority, except as may be required by Massachusetts General Laws c.4, §7, cl.26

and c. 66.


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3.5 GENERAL INFORMATION

The Awarding Authority seeks proposals from qualified Contractors interested in

implementing a comprehensive, performance‐based Solar Energy Management Services

Project at its facilities identified in Appendix A.

The Project will include the design and installation of solar energy generation to supply

energy to existing Airport loads and also provide leasing revenue to Massport.

Massport reserves the right to accept or to reject any or all proposals, for any reason, to

withdraw or amend this RFP at any time prior to the proposal deadline, to initiate

negotiations with one or more Contractor(s), to waive any informality and to effect any

agreement otherwise, to re‐issue this RFP without change or modification thereto, to

issue a subsequent RFP with terms and conditions that are substantially different than

those set forth herein, or to cancel this RFP with or without issuing another RFP, all as

Massport in its sole judgment may deem to be in its best interest. Massport is not

required to select the highest revenue proposal, but, rather, will select the proposal that

is most responsive to Massport’s needs based on the criteria listed in this RFP and

deemed to be in the best interest of Massport. Massport will not select a Contractor who

is not capable, in Massport’s judgment, of satisfactorily performing the work required

under this RFP.

The information contained in this RFP and in any subsequent addenda or related

documents is provided as general information only. Massport makes no representations

or warranties that the information contained herein is accurate, complete or timely. The

furnishing of such information by Massport shall not create any obligation or liability

whatsoever, and each Contractor expressly agrees that it has not relied upon the foregoing information and shall not hold Massport liable therefor.

Neither the Members of Massport nor any individual member, officer, agent or

employee of Massport shall be charged personally by the Contractor with any liability

under any term or provision of this RFP.

Any Contractor that is currently providing goods or services to Massport as a vendor,

consultant, contractor or subcontractor, or in any other capacity, shall disclose all

projects or contracts that Contractor is performing for or entered into with Massport,

and Contractor’s plan to address and resolve such conflicts of interest, if any. Massport

reserves the right, in its sole discretion, to request additional information from a

Contractor on potential conflicts of interest and to limit or prohibit the participation of


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any Contractor due to any conflict of interest. To the extent that Massachusetts General

Laws c. 268A may be applicable, Contractors and their officers, agents and employees

shall be fully responsible for ensuring their compliance with the requirements of said

Chapter 268A.

3.6 TERMS OF PROPOSAL

Details on Massport’s approach for the Project is included in the appendices to the RFP.

Each appendix should be reviewed in detail to provide an acceptable Response:

Appendix A. Detailed Characteristics of the Sites. Provides site locations and

conceptual layouts for each proposed system.

Appendix B. Evaluation Criteria. Explain how Massport will evaluate

Responses.

Appendix C. Minimum Technical Specifications. Offers details on technical

criteria for the solar PV installations.

Appendix D. Minimum Contract Terms. Outlines minimum contractual terms

that will be included in the Solar EMSA. Any exceptions to these criteria must be

stated in Contractor Response.

Appendix F. Price Proposal Form. Provides instructions on how to complete the

Excel‐based pricing form.

Appendix G. Specifications and Other Conditions Checklist. Highlights

conditions that must be met. Any exceptions to these specifications must be

stated in Contractor Response.

Appendix H. Response Form Template. Provides instructions for the format of

Contractor Response.

Appendix K. Sample Master Energy Management Services Agreement.

Massport recommends using this agreement for contract negotiations. If

Contractor has exceptions to its use or any provision therein, such exception

should be noted in Contractor Response. Massport reserves the right to accept or

reject any such exceptions.


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Appendix A. Detailed Characteristics of the Sites

Site 1. Leicester Ground‐Mount Characteristic Site Details

Location Leicester, MA (42.269548,‐71.90373836)

System Type Ground‐mount, greenfield

Estimated Capacity 2.10 MW DC

Massport Anticipated

Business Model(s)


Qualifying Facility

Net, or Alternative On‐Bill, Credit Facility

Zero electricity purchase by Massport

Site Considerations or

Conditions

Per National Grid: “These project locations fall within the

boundaries of an ongoing National Grid Area Study. Expect to

experience increased timeframes for System Impact Studies.”

Site 1 Pre‐Interconnection Application Results


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Site 1 Conceptual System Design


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Business Model(s)


Qualifying Facility




Conditions






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Estimated Capacity 5.0 MW DC capped, 9.99 MW uncapped


Business Model(s)


Qualifying Facility




Conditions




Parcel has significant capacity for solar, but will need to be

capped per SMART regulations.



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Business Model(s)


Qualifying Facility




Conditions






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Appendix B. Evaluation Criteria

In general, complete Responses will be evaluated in terms of the reasonableness of the

claims and commitments made, the completeness of the information provided,

conformance with the requirements of and the instructions provided in this RFP, and

the Respondent’s ability and willingness to satisfy or exceed the specifications and

conditions set forth in this RFP.

At a minimum, Respondents shall meet the following requirements:

1. Timely submission of proposal and attendance at mandatory pre‐proposal

conference and site visit

2. DCAMM Contractor Certification of Eligibility & Update Statement

3. Respondent Information Form

4. Price Proposal Form

5. Certification of Non‐Collusion

6. Attestation Regarding Filing of Tax Returns

7. Responses in Response Form Template

8. Litigation History provided

In addition, significant evaluation emphasis will be placed on the following:

1. Demonstrated understanding of the current solar policy context in Massachusetts

and willingness to incur project development costs;

2. Demonstrated performance capability of the Respondent and its team to

successfully finance and complete the solar EMS project;

3. Maximum direct economic value to Massport.

For community shared solar projects:

a. The Respondent’s expertise in shared solar program design, marketing,

and administration;

b. The Respondent’s flexibility to include Massport in the program design

process; and

c. The Respondent’s ability to maximize cost savings to community solar

participants, including low and moderate income ratepayers.


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The Massport Selection Committee, however, will consider all factors which reflect on

each Respondent’s ability to meet Massport’s goals. Massport will select the Proposal

that it deems in its sole discretion to be in its best interests.


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Appendix C. Minimum Technical Specifications

This Appendix describes the technical specifications and requirements that are common

to all the PV Systems. These minimum technical specifications are those that each PV

System must meet or exceed such that the PV System will operate reliably and safely

over its entire design life. The Respondent must consider these Technical Specifications

in the development of its Proposal. These specifications and requirements are not

intended to be all‐encompassing, nor are they intended to override good engineering

practice or applicable laws and code requirements. The Contractor is responsible for

conformance to all relevant, prevailing codes, and the codes take precedence over these

Technical Specifications. Site‐specific conditions and/or local regulations may require

additional specifications and requirements not included in this attachment.

A. Design

1) Design Life and Estimated Production Requirements a. Each PV System shall have a service life of twenty (20) years at rated

output. Components that undergo gradual reduction in internal metal

surface as a result of corrosion shall be designed for a service life of thirty

(30) years. Components for which 30‐year life expectancy cannot be

reasonably assured shall be designed and installed to permit safe and

convenient replacement. The estimated annual energy output for the PV

System shall not degrade greater than 1% per year.

b. The PV System must be designed so that the estimated annual energy

output for the PV System, based on actual site‐specific shading, azimuth,

and inclination is at least 80% of the default optimal output for a fixed PV

System of the same capacity in Boston or Worcester (see note below to

determine which location should be used for a particular location), as

estimated by NREL’s PVWATTS tool. To determine the appropriate

Massachusetts location for comparison in PVWATTS, the Contractor must

select “Leicester, Massachusetts” as the site location. PVWATTS is

available at the following website: https://pvwatts.nrel.gov/

2) Additional Design Requirements ‐ Stamped affidavits or drawings are required

for the electrical and structural components of the installation.

a. The electrical design of the PV System must be stamped by a Professional

Engineer (PE) licensed in the Commonwealth of Massachusetts.

b. The structural design of the PV system requires a stamped affidavit from a

Massachusetts‐registered Professional Engineer or architect confirming

that the underlying structure is adequate to withstand the static and


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dynamic outputs of the PV System. Roof structures must be in compliance

under the design conditions specified for the PV System location in the

current edition of the Massachusetts Building Code. The analysis must

include all mounted portions of the PV System, including modules, racks,

ballast, and other related components.

c. The design of the PV System shall meet OSHA Part 1926 – Safety and

Health Regulations for Construction requirements by proposing, as

applicable, a suitable safety monitoring system, a fall management plan,

and a fall protection system for Massport’s review and approval.

B. Equipment

1) General ‐ All mounting materials for the PV System shall be corrosion‐proof

aluminum or 316 stainless steel. All materials subject to exposure to the sun must

be sunlight resistant. All conductors smaller than 1/0 AWG shall be copper.

Alternative materials must be approved by Massport.

2) Inverters a. Inverter efficiency shall be equal to or greater than 93%.

b. Installation shall meet the current UL 1741/IEEE Standard 1547, MEC

codes and the latest applicable ANSI and FCC standards and addenda

dated prior to the award of the purchase order for this procurement.

c. Inverters shall be approved and listed with the California Energy

Commission’s list of eligible PV modules:

http://www.gosolarcalifornia.ca.gov/equipment/pv_modules.php

d. The point of interconnection for the inverter shall not be in parallel with

any backup generators at the site during emergency generation.

e. Each inverter shall include:

i. Automatic operation including start‐up, shutdown, self‐diagnosis,

fault detection and alarming.

ii. Ground fault protection.

iii. NEMA 1R rating for interior electrical room location or NEMA 3R

for any exterior or mezzanine location.

f. The inverter housing must be a sound structure designed to withstand all

dead load, live load, wind and seismic loads for the area.

3) Combiner & Junction Boxes ‐ Combiner boxes and junction boxes which are

located outdoors shall have the following characteristics: NEMA 3R enclosure,

and listed by a nationally recognized testing laboratory. All PV System output


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circuits shall be protected by lightning arrestors of the appropriate voltage

rating.

4) DC Disconnect Switches ‐ The DC disconnect(s) shall be integral to the inverter,

or if field‐installed, shall have ratings sufficient for the maximum current and

voltage available at the terminals, and be listed by a nationally recognized testing

laboratory. Where located outdoors, disconnects shall be NEMA 3R. Where fused

disconnects are used, the fuses shall be listed for use in PV systems.

5) AC Disconnects ‐ All AC disconnects shall be rated to interrupt the necessary voltage and current for the application and be listed by a nationally recognized

testing laboratory. Where located outdoors disconnects shall be NEMA 3R. The

PV system disconnect shall be appropriately located per the utility’s

requirements and its location shall be noted on the one‐line electrical drawing.

6) Interconnection– Where connecting into existing switchgear, the Contractor shall

provide the appropriate size, make, and model overcurrent protective device for

the specified AC interconnection switchgear that is suitable for back feed in

accordance with NEC 705.12.

7) Wiring Methods

a. All system wiring shall be of Massachusetts Electrical Code (MEC) section

690.31 approved wiring method. All conductors shall have a temperature

rating of 90 degrees C, and be sized appropriately to limit voltage drop to

3 percent.

b. All conductors smaller than 1/0 AWG shall be copper.

c. All outdoor electrical enclosures shall be NEMA 3R and have watertight

connections.

d. Exposed cables shall be listed as sunlight resistant.

8) PV System Grounding ‐ The PV System shall be properly grounded in accordance with all applicable requirements of local electrical, MEC and NEC

codes.

9) PV Array a. PV Modules

i. Modules shall be UL 1703 listed.


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ii. Modules shall be approved and listed on the California Energy

Commission’s list of eligible PV modules:

http://www.gosolarcalifornia.ca.gov/equipment/pv_modules.php

b. Mounting System

i. For roof mounted systems, the mounting system, including

photovoltaic modules, shall not compromise roof and structural

integrity. Contractors are encouraged to consider non‐penetrating

systems.

ii. In all installations, the mounting system shall promote ambient air

circulation beneath and above modules to enhance efficiency. The

lower edge of the panels on the mounting should be designed to

eliminate losses from snow coverage and provide a comfortable

working height for maintenance.

iii. Modules shall be individually removable for maintenance, repair,

and/or roof access where applicable.

iv. The mounting system shall be designed to meet or exceed

requirements of all applicable state and local building codes,

including wind speed, snow and seismic load requirements. The

Contractor shall describe and document the wind and snow loads

that the PV System is designed to withstand.

v. The PV System installation must meet all code and UL

requirements with respect to lightning protection. The Contractor

must have the building lightning protection system recertified by a

contractor that is UL listed for lightning protection systems.

vi. Each module row or column must be separated to minimize

shadowing effects on other modules. The spacing between modules

shall be noted on the PV layout drawing.

10) Installation Requirements

a. The output of the PV inverter(s) shall not interfere with or damage the

function of existing building electrical distribution systems. All

serviceable components must be “accessible” as defined by the MEC

Article 100. The installation shall comply with all applicable federal, state

and local building codes including the latest MEC. The Contractor shall

not, under any circumstance, operate switchgear forming part of the main

distribution system. The Contractor shall coordinate with Massport to

operate the switchgear to disconnect or re‐energize loads. Advanced


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notice shall be given to Massport for interconnection of PV System output

or if the switchgear is to be turned off.

b. The PV System shall not compromise roof and structural integrity. The

loading impact of the array (wind, snow, etc.) shall be determined prior to

the installation. Where existing roof warranties are in place, the

Contractor shall enter into an agreement with the existing roof

manufacturers as specified by Massport – to provide QA/QC during

installation such that the photovoltaic installation work complies with the

manufacturer’s recommendation and that any existing roof

manufacturer’s roof warranties are not voided. Sleeper conduit supports

and pitch pockets shall be approved by roofing contractor.

c. The PV System electrical work must be performed by Massachusetts

licensed electricians. For more information: https://www.mass.gov/policy‐

advisory/board‐policies‐and‐guidelines‐examiners‐of‐

electricians#guidance‐memo‐13‐01‐massachusetts‐electricians‐licensing‐

requirements‐relating‐to‐the‐installation‐of‐p‐v‐photovoltaic‐systems

d. The PV System must be installed according to the manufacturer’s

instructions and in compliance with all applicable codes and standards.

e. Interconnection Agreement. The Contractor is responsible for all aspects

of the local electric utility interconnection including any net metering

arrangement. An application must be submitted to the local electric utility

to start the formal interconnection process, and sufficient lead time should

be allowed to successfully achieve interconnection under the local electric

utility interconnection standards. All PV Systems must have an

appropriate electric utility interconnection agreement in place at the time

of interconnection to the utility grid.

f. All pertinent permits and inspections must be obtained and copies kept on

file as may be required by local codes and/or state law and accessible to

Massport or its agents.

g. All PV Systems shall include appropriate surge arresters or other means to

protect the PV System components from lightning and other surge events.

It is the responsibility of the Contractor to ensure that the installation

meets any local, state or federal building and electrical laws that address

lightning and surge protection.

11) PV System Performance Guarantee and Warranty Requirements a. In addition to the power sale price offers, the Proposal must include the

minimum amount of electricity that is guaranteed by the Seller to be


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generated by each PV System (the “Guaranteed Annual Electric Output”)

in the first contract year. The Proposal must also include a date for each

PV System for which the Respondent guarantees that on or before that

date it will commence construction of the PV System (the “Construction

Commencement Date), and a date that on or before it will achieve

Commercial Operation of the System (the “Commercial Operation Date”).

For any PV System, the Commercial Operation Date cannot be more than

12 months beyond the date of Energy Management Services Agreement

execution pertaining to that PV System. The Seller guarantees that the

System will produce the Guaranteed Annual Electric Output in each

Contract Year, as adjusted by the Annual System Degradation Factor

(maximum 1%). On the first anniversary of the Commercial Operation

Date and each anniversary of the Commercial Operation Date thereafter

during the Term (and any extension thereof), the Guaranteed Annual

Electric Output shall be decreased by the Annual System Degradation

Factor. The specific Guaranteed Annual Electric Output in the first

contract year, Annual System Degradation Factor, Construction

Commencement Date and Commercial Operation Date must be provided

as part of the non‐price information shown in Appendix D.

b. Manufacturer Warranty. All major equipment must meet the following

minimum manufacturer warranties: i. PV Module: The Contractor shall obtain from the photovoltaic

module manufacturer(s) a warranty containing the following

provisions: that the loss of output power for each module installed

in the system, at all times during the first ten (10) years following

the PV System Commercial Operation Date, shall not exceed ten

(10) percent of the minimum power rating of the product

specifications for the module; that the loss of output power for each

module installed in the system at all times during the next ten (10)

years shall not exceed twenty (20) percent of the minimum power

rating of the product specifications for the module; and that the

photovoltaic module(s) will be free from all defects in design,

materials and workmanship for a period of two (2) years following

the effective Commercial Operation Date. Such warranty,

containing no exclusions or limitations, shall be in a form

acceptable to, and for the benefit of, Massport.


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ii. Inverters: The Contractor shall obtain from the inverter

manufacturer(s) a warranty that the inverter(s) will be free from all

defects in design, materials and workmanship for a period of ten

(10) years following the PV System Commercial Operation Date.

Such warranty, containing no exclusions or limitations, shall be in a

form acceptable to, and for the benefit of, Massport.

iii. Revenue grade production meters: The Contractor shall obtain from the revenue grade production meter manufacturer a warranty

that the meter system will be free from all defects in design,

materials and workmanship for a period of two (2) years following

the effective Commercial Operation Date. Such warranty,

containing no exclusions or limitations, shall be in a form

acceptable to, and for the benefit of, Massport.

iv. Mounting equipment: The Contractor shall obtain from the

mounting system manufacturer(s) a warranty that the mounting

system(s) will be free from all defects in design, materials and

workmanship for a period of five (5) years following the effective

Commercial Operation Date. Such warranty, containing no

exclusions or limitations, shall be in a form acceptable to, and for

the benefit of, Massport.

12) Electricity Production Meter Requirements ‐ All PV Systems must have a

dedicated production meter that:

a. is readily accessible and easily understood by Massport;

b. records the PV System’s AC output as measured on the AC side of the PV

System’s isolation transformer if a storage device is integral to the PV

System, the meter should record the input and output from the storage

device;

c. shall be separate from the local utility billing meter and shall not interfere

with utility billing or net metering;

d. must be a standard utility “revenue quality” meter that conforms to

applicable American National Standards Institute (ANSI) C‐12 standards

and shall be installed on the AC output side of the PV System’s inverter or

isolation transformer;

e. shall have a visible display of cumulative energy produced by the PV

System and be available for periodic testing and/or re‐calibration, if

necessary; and


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f. communicates to MPA handheld AMR reader via R300 SD board (such as

ITRON Centron CP1SDR2, or equivalent).

C. Factory Acceptance Testing

Contractor shall have factory acceptance testing performed on each of the System

components and shall have all defective components replaced. Contractor shall provide

the results of factor acceptance testing to Customer within ten (10) business days of

such testing.

D. Commissioning Requirements

1) Commissioning Procedure ‐ The Contractor shall provide a commissioning plan

for review and acceptance by Massport or its representative. At a minimum, the

plan shall cover:

a. measurement and recording of voltage‐open‐circuit (Voc) of every source

circuit;

b. performance of inverter startup tests as specified by the inverter

manufacturer in the inverter operation manual;

c. measurement of AC power and comparison to predicted power based

upon estimated irradiance level;

d. performance of loss of grid test and verification of five minute delay upon

restoration of the grid;

e. measurement and recording of I‐V (current vs. voltage) curves of every

source circuit, measured at each combiner box or string inverter (source

circuit measurements should be done under uniform irradiance conditions

and the time of the first and last measurements taken at each combiner

box should be recorded); and

2) The Contractor shall carry out these tasks of the commissioning plan to the

satisfaction of Massport or its representative.

3) The Contractor shall verify data acquisition/display system is functioning properly, comparing independent measurements to data acquisition display.

4) The Contractor shall correct, at no additional cost to Massport, any deficiencies

uncovered by the testing prior to commissioning of the PV System. The

Contractor shall then commission any modified areas of the installation to ensure

proper operation and compliance.


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E. Data Acquisition Requirements

1) Data monitoring systems shall be capable of collecting, recording, and

communicating in comma separated values (CSV) in ASCII format the following

measured parameters:

a. Logging of 15 minute (minimum) average records for all data collection

parameters;

b. Retaining of logged data upon power loss;

c. Automatic restart of data logging and network communications upon

power restoration;

d. Modbus gateway with modbus mapping for required data parameters

providing secure transmission of data via MPA internal network via MPA

assigned IP address, B&B MESR9, or equal;

e. Generation of daily, monthly and annual files as defined herein;

i. Instantaneous AC power produced by the PV system

ii. Total daily electrical energy produced by the PV system, produced

as a running sum

iii. Total monthly electrical energy produced by the PV system,

produced as a running sum

iv. Total year to date power produced by the PV system

v. Total lifetime power produced by the PV system

vi. Aggregate amount of CO2 abated by use of the PV system

f. Communication of site environmental conditions – to include at a

minimum:

i. solar irradiance at tilt of modules (in W/m2); and

ii. module temperature (degrees F) taken at back of panel.

2) Data file format‐ Both PV inverter and any proposed site environmental

monitoring devices (weather station) shall be capable of producing Fig data files

which must be comma separated values (csv) in ASCII format. Each line in the

text file is a record and each field is separated by a comma. Text strings with

spaces and other delimiters are usually enclosed in quote (ʺ) characters. The data

file will begin with the text ʺbegindataʺ on its own line before the actual data,

followed by as many records as needed, and ends with the text ʺenddataʺ by

itself on the last line. Each line of data is always as follows: the point alias, the

date, the time, the value, and the status. The time to be local time of the data.


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Appendix D. Minimum Contract Terms

Proposals will not be considered if these minimum conditions cannot be met by the

Contractor.

(a) Surety Bond. The selected bidder (also referred to herein as the “Contractor”)

will be required to provide Massport with 100% payment and performance

bonds from a surety company licensed to do business in the Commonwealth and

whose name appears on United States Treasury Department Circular 570.

(b) Insurance. The selected bidder(s) and subcontractors shall be required to list

Massport as an additional insured endorsement. Minimum required insurance

coverage shall include:

a. Commercial general liability insurance in limit not less than $2,000,000 per

occurrence, $2,000,000 per occurrence for personal injury liability,

$4,000,000 general aggregate (applied per job) and $2,000,000 products

and completed operations aggregate written for a period of three years

beyond final payment. Commercial general liability insurance shall also

include broad form property damage liability and broad form contractual

liability.

b. Commercial automobile liability with a combined single limit of

$1,000,000 with a hired and non‐owned endorsement. Personal

automobile liability coverage will be acceptable in lieu of commercial

automobile coverage only if the vehicle used at the job site is not

commercially insured. Limits for personal auto must be at least $250,000

property damage per accident with an endorsement that the policy covers

business related use with an additional $1,000,000 personal umbrella

policy.

c. Worker’s Compensation coverage as required by Chapter 152 of the

Massachusetts General Laws with Employer’s Liability limits of $500,000

each accident, $500,000 disease – each employee and $500,000 disease‐

policy limit.

(c) Subcontracting. Except to the extent contemplated in the response and permitted

in the Contract, the Contract will prohibit assignment and subcontracting

without the Massport’s express prior approval. The Contractor shall be fully

responsible to Massport for the acts and omissions of its subcontractors and of

persons either directly or indirectly employed by the Contractor, as it is for the


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acts and omissions of persons in its direct employ. Nothing contained in the

Agreement shall constitute any contractual relation between any subcontractor

and Massport.

(d) Indemnification. The Contract will require that the Contractor defend,

indemnify, and hold harmless Massport and its officers, agents and employees

against all claims, demands, actions and suits (including all attorneys’ fees and

costs) brought against any of them arising from the Contractor’s work or any

subcontractor’s work under the Contract.

(e) Compliance with Laws. The Contract will require compliance with all federal,

state and municipal laws, ordinances, rules and/or regulations, including labor

laws and laws against employment discrimination.

(f) Governing Law; Waiver of Jury Trial, Venue. The Contract shall be governed by

the laws of the Commonwealth of Massachusetts. Any disputes shall be resolved

within the venue of the Commonwealth of Massachusetts, shall voluntarily and

intentionally waive all rights to trial by jury and shall be decided by any court of

competent jurisdiction located in Boston, Massachusetts.

(g) System Performance Guarantee. The contract provided by the Respondent must

include a System Performance Guarantee that includes a metric for minimum

annual generation and a mechanism for compensating Massport in the event of

production shortfall.

(h) Change‐in‐Law Provision. The contract must include language that governs the

event of regulatory change that changes the fundamental project economics and

value to Massport.

(i) Payment Assurance and Validation. The contract must include language that

provides that the respondent will support validation that alternative bill credits,

or net metering credits are appropriately applied to Massport’s electric accounts.

(j) Option for System Purchase. The contract should provide option year(s) where

Massport can purchase the System from the project owner at fair market value.

(k) Records and As‐Built Drawings. The Contractor will provide ʺas builtʺ and

record drawings of all existing and modified conditions associated with the

Project conforming to typical engineering standards. This should include

architectural, mechanical, electrical, structural, and control drawings each

stamped by a Massachusetts Registered Professional Engineer (P.E.) for the

corresponding discipline. All drawings, reports and materials prepared by the

Contractor specifically in performance of the Energy Services Agreement shall


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become the property of Massport, and shall be delivered to Massport as needed

or upon prior to project acceptance.

(l) Measurement and Verification. Measurement and verification of energy

generation will be consistent with the local distribution company (LDC) metering

requirement. Calculations used for guaranteed savings and guaranteed onsite

energy generation will be consistent with the letter and intent of the most recent

version of the U.S. Department of Energy, Federal Energy Management

Measurement and Verification Guidelines (FEMP Guidelines).

(m) Private Property Access. The necessary rights‐of‐way for any construction to be

done across or on private property will be obtained by the Contractor. The

Contractor shall take due and proper precautions against any injury to adjacent

structures and shall hold himself strictly within the rights secured to him by in

prosecuting the work on private property.

(n) Assignment. The Contractor shall not assign, transfer, convey, or otherwise

dispose of this Agreement, or any part hereof, or its right, title or interest in same

without the prior written notice to Massport and approval of Massport. The

Contractor shall not assign by power‐of‐attorney, or otherwise, any of the

moneys due or to become due and payable under this Agreement, without the

prior written notice to and approval of Massport.

(o) Quality of Work. All work shall meet the minimum standards of the

Massachusetts Building Code and Massachusetts Electric Code.

(p) Prevailing Wage. The Contractor is required to pay prevailing wage rates for all

employees involved in providing contract services, as determined by the

Department of Labor Standards2. For inquiry and clarification of prevailing wage

laws, contact DLS.

(q) Tax Compliance. The Contractor will be required to complete a Tax Compliance

Certificate as described in M.G.L. Chapter 62C, section 49A.

2

The Department of Labor Standards (DLS) issues prevailing wage schedules to cities, towns, counties, districts, authorities, and agencies of the commonwealth for construction projects and several other types of public work. These prevailing wage schedules contain hourly wage rates that workers must receive when working on a public project. (Mass. General Laws c149, s.26 to 27H).


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Appendix E. Respondent Information Form

The following information should be typed on Respondent’s letterhead. Fill in all

bracketed sections and delete or re‐format all brackets, italics, and instructions. Black

line or otherwise indicate all changes in wording, additions, or deletions.

Contact Person: Houssam H. Sleiman, PE, CCM, FCMAA, NAC, Hon. D.Eng., Director

of Capital Programs and Environmental Affairs

Address: One Harborside Drive, Suite 200S, East Boston, MA 02128

RE: [insert name of Respondent] Information Form & Cover Letter for Massport Solar

Energy Management Services at Worcester Regional Airport

Dear Mr. Sleiman,

In response to your Request for Proposals (“RFP”), we [insert name of Respondent] (the

Respondent) hereby submit our Response to install turnkey solar photovoltaic system(s)

with guaranteed energy generation at the Worcester Regional Airport.

We offer the following commitments and representations to Massport:

1) The undersigned is authorized to submit this Response on behalf of the

Respondent and to bind the Respondent to its terms. We have fully reviewed the

RFP and any and all addenda thereto, and we fully understand the scope and

nature of the project and contractual arrangements for which Responses are

being requested.

2) Our Response has been prepared and is submitted without collusion, fraud or

any other action taken in restraint of free and open competition for the response

to the RFP. Neither the Respondent nor any member of the Respondent’s project

team is currently suspended or debarred from doing business with any

governmental entity.

3) We certify that all of the information provided in our Response is true and

accurate and that Massport may rely on such information in the evaluation of

our Response. We have read and understand the evaluation criteria in the RFP.

We accept that Massport reserves the right to waive informalities and to reject in

whole or in part any and all Responses. We accept that the Massport Selection

Committee reserves the right to select the Developer that provides the most

responsive and responsible Response, which best meets the needs of Massport,


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taking into account the Developer qualifications, submittal quality, and

evaluation criteria.

4) We understand that Massport seeks to identify, through this RFP, the most

qualified Respondent that: (1) meets the needs of Massport, (2) demonstrates a

thorough understanding of the current solar policy context, (3) demonstrates an

ability to successfully finance and complete solar EMS projects; and (4)

demonstrates a willingness to incur project development costs despite the

evolving solar policy landscape in Massachusetts. We accept that the Massport

Selection Committee reserves the right to select the most qualified Respondent

that best meets the needs of Massport, taking into account the Respondent’s

qualifications, submittal quality, and evaluation criteria.

5) We acknowledge that the work to be performed under any contract negotiated

with Massport, including work by subcontractors, must comply with the

provisions of the Massachusetts General Laws pertaining to prevailing wage.

6) We agree to take full responsibility for all costs of preparing this Response. We

waive any and all claims against Massport and its employees, representatives

and agents related to the cost of preparing, submitting and having Massport

review and evaluate this Response.

7) We have included the following required items as part of our Response:

Minimum Required Items Check if

Included:

Completed Respondent Information Form

Price Proposal Form

Certificate of Non‐Collusion

Attestation Regarding Filing of Tax Returns

Completed Specifications and Other Conditions Checklist

Response in format of Response Form Template, including:

References of other Energy Savings Contracts, if available

Statement on Quality of Products to be Used if Awarded Contract

Methodology of Energy Savings

Evidence of General Reputation and Performance Capabilities

Statement on Time for Performance of the Contract

DCAMM Certificate of Eligibility and Update Statement

Sealed Litigation History

Adhered to Format and is Complete

Sincerely,


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[Insert name of Respondent]

By: [Insert authorized representative]

[Print or type name]

[Street address]

[City, State, Zip]

[Telephone]

[E‐mail]

[Date]


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Respondent Information Form Developer Point of

Contact:

Name of Company:

Address:

City, State, Zip Code:

Phone:

Fax:

E‐mail

Federal tax id# (SSN for individuals):

Organizational structure:

Corporation:

Partnership:

Joint

venture:

Individual/Proprietorship

Other:

Ownership:

Public

stock:

Privately

owned:

Non‐

profit:

Minority and women business enterprise information (check as appropriate):

Minority

owned:

Women

owned:

Owned by person with

disability:

Small Business:

SDO Certified:

I have read, understand, and agree to comply with the terms and conditions for providing Energy

Management Services to the Awarding Authority as stated in the Awarding Authority’s Request for

Responses. Furthermore, I hereby certify, under penalties of perjury, that this response has been

made and submitted in good faith and without collusion or fraud with any other person. As used in

this certification, the word “person” shall mean any natural person, business, partnership,

corporation, union, committee, club, or other organization, entity, or group of individuals.

Signature ________________________________ Date ________________

If applicable, fill in the following:

I acknowledge receipt of Addendum No(s). ________, dated _____________.


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Appendix F. Price Proposal Form

All pricing should be provided using the Excel format. The program approach

considered for each site are specified within the form. Pricing may be offered for any or

all sites. In addition, a detailed budget narrative should be provided that includes

relevant pricing assumptions.

Note: For any leasing options, the Federal Aviation Administration and Massport

require that the lease rate be reassessed and escalated at least every five years based on

fair market value.


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Appendix G. Specifications and Other Conditions Checklist

The Massport Selection Committee reserves the right to consider Responses and

proposed solar EMS agreements void if they do not substantially conform to the

specifications and conditions outlined below. If Respondents (or their financing

parties) have any exceptions to the specifications and other conditions, please: (1)

describe the exception(s) and any proposed alternative; and (2) explain the need for

the exception in writing.

Specifications and Other Conditions Accepts

(Y/N)

The selected Contractor shall design, procure, install, test, commission, own,

operate, maintain, and decommission a solar photovoltaic (PV) power

generating system (“PV System”) with guaranteed electricity generation.

The price proposal shall include a breakdown of cost structure and other price

data for each proposed solar PV system.

Subject to successful negotiations, the selected Respondent (the Contractor)

and Massport will enter into a solar EMS agreement, and the Contractor shall

design, procure, install, test, commission, own, operate, maintain and

decommission a solar PV system with guaranteed electricity generation at the

project site(s).

The selected Contractor is responsible for obtaining all necessary permits and

approvals for the Project(s).

Massport reserves the right to require the posting of an assurance, in a format

acceptable to Massport (e.g., performance bond, security in escrow) to cover

some or all of costs associated with Contractor default, such as system

decommissioning and site restoration.

The installation must be in compliance with all local, state, and federal codes

and standards, including all recent additions to the Massachusetts Building

and Electric Codes.

The Contractor is responsible for confirming that a Massachusetts Electrical

Code (MEC) compliant interconnection, including any recommended

infrastructure improvements, can be made at the interconnection point.

As a condition of project acceptance, the Contractor will provide to Massport

ʺas builtʺ and record drawings of all existing and modified conditions

associated with the Project conforming to typical engineering standards. This

should include architectural, mechanical, electrical, structural, and control

drawings each stamped by a Massachusetts Registered Professional Engineer

(P.E.) for the corresponding discipline.


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(Y/N)

The Contractor shall assist Massport in meeting its annual solar EMS reporting

requirements to the Massachusetts Department of Energy Resources.

The Contractor will use a method for computing the actual generation and

Guarantee of Generation that is wholly consistent with the letter and intent of

the most recent version of the U.S. Department of Energy, Federal Energy

Management Measurement and Verification Guidelines (FEMP Guidelines).

The Contractor will be responsible for the payment of all taxes, including

without limitation real and personal property taxes.

The Contractor will be responsible for interfacing with the local utility

company for all matters required for the interconnection to the grid (e.g.,

metering, protection, extension of distribution lines for connecting the solar

facility to the grid). The Contractor will lead efforts to apply for

interconnection and SMART incentives (Interconnection Service Agreement,

SMART program applications) at no cost to Massport.

The negotiated solar EMS agreement shall contain a written guarantee of the

Contractor that either the guarantee of electricity generation (“Guarantee of

Generation”) shall be achieved or the Contractor shall reimburse Massport for

the shortfall amount, as well as the method to make Massport whole in the case

of a Guarantee of Generation shortfall, to be determined annually. In addition,

the Respondent acknowledges the Awarding Authority’s preference for a solar

EMS contract without any cap on Guarantee of Generation shortfall payments.

Massport shall require the selected Contractor to file a payment or

performance bond relating to the installation of the PV system in an amount

equal to 100% of the estimated contract value from a surety company licensed

to do business in the commonwealth and whose name appears on U.S.

Treasury Department Circular 570.

The Contractor, subcontractor(s), and employees for the project shall possess

certifications and/or licenses as required by the Commonwealth of

Massachusetts.

The Contractor shall not discriminate against any person, employee or

applicant for employment because of that person’s membership in any legally

protected class, including but not limited to their race, color, gender, religion,

creed, national origin, ancestry, age (40 years and over), sexual orientation,

pregnancy, citizenship, gender identity, handicap, genetic information, or

Vietnam era veteran status. The Contractor shall not discriminate against any

person, employee, or applicant for employment who is a member of, or applies

to perform service in, or has an obligation to perform service in, a uniformed

military service of the United States, including the National Guard, on the basis

of that membership, application, or obligation.


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(Y/N)

The Contractor shall be fully responsible to the Awarding Authority for the

acts and omissions of its subcontractors and of persons either directly or

indirectly employed by the Contractor, as it is for the acts and omissions of

persons directly employed by it. Nothing contained in this Agreement shall

create any contractual relation between any subcontractor and the Awarding

Authority.

The Contractor is required to pay prevailing wage rates for all employees

involved in providing contract services, as determined by the Department of

Labor Standards (M.G.L c.149, s.26 to 27H). For inquiry and clarification of

prevailing wage laws, contact DLS.

The Contractor shall perform its obligations hereunder in compliance with any

and all applicable federal, state, and local laws, rules, and regulations,

including applicable licensing requirements, in accordance with sound

engineering and safety practices, and in compliance with any and all

reasonable rules of Massport relative to the premises. The Contractor shall be

responsible for obtaining all governmental permits, consents, and

authorizations as may be required to perform its obligations hereunder.

The Contractor shall use only new, unused equipment, including a revenue‐

quality meter. The Contractor shall provide a Data Acquisition System (DAS)

with real‐time access to production data.

The Contractor will address both onsite usage of power by Massport and off‐

take of excess energy to other users (to the extent requested by Massport).

The Contractor agrees that the final system designs must be reviewed and

approved by Massport prior to construction.

The Contractor agrees to develop the proposed solar generation system in

accordance with the tilt and azimuth requirements identified in the site detail

in order to comply with FAA glare and setback requirements.

The Contractor agrees to review and note any exceptions to the minimum

contract terms included in Appendix D. The Contractor will not take

exceptions to these terms during contract negotiations.


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Appendix H. Response Form

Respondents are encouraged to provide a response that specifically addresses each of the items

below. Massport looks favorably upon responses that provide thorough, detailed responses and

follow the format below.

Executive Summary

Provide an executive summary introducing the Respondent and identifying and

introducing all known subcontractors. Include in this summary the site(s) applicable to

the Response.

i. Management & Performance Capabilities

a) Provide a list of persons and entities that comprise the project team, including

the Respondent, all known subcontractors, and identify each party’s role.

Describe any history of collaboration.

b) Describe any characteristics of the project team relevant to the current proposal.

c) Provide the number of full‐time personnel employed by the Respondent and

approximate number of personnel to be providing services.

d) Describe the Respondent’s proximity to Worcester Regional Airport, and how

this will influence the Respondent’s ability to perform construction,

installation, ongoing operations and maintenance, and emergency response.

e) Provide resumes of key project team members, including the anticipated day‐

to‐day project manager. Resumes should highlight technical and/or economic

expertise.

f) Highlight any existing relationships with the permitting authorities that you

anticipate will be involved in authorizing this Project (e.g., MassDEP,

municipal officials, FAA)

ii. Experience & Project References

a) Describe relevant project team experience in and capabilities to provide the services requested in this RFP. Summarize the relevant experience of the

party(ies) responsible for the following:

a. Design & Engineering

b. Permitting

c. Installation

d. Operations & Maintenance

b) Please discuss your experience related to large ground‐mounted solar arrays.


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c) Identify the number of MW (DC) capacity that the respondent has developed:

(1) in total, (2) in Massachusetts, (3) for Massachusetts public entities, and (4)

for airports. If providing numbers for more than one firm on the project team,

provide numbers per firm.

d) Describe the experience the Respondent has had with large‐scale, ground‐

mounted solar photovoltaic installations, particularly any experience

associated with developments in densely developed load zones or with

complex interconnection processes.

e) Provide detailed project information for three (3) reference projects of

comparable scope to this project that Respondent has implemented within the

last three (3) years. If possible, please highlight any examples of projects in

the Northeast, and if possible, specifically in Massachusetts. For each

reference project, please provide the following:

a. Location

b. System capacity c. Current status (pre‐construction, in construction, operation, etc.)

d. Customer name and contact information. It is understood that the

Awarding Authority may contact any or all of the above references regarding

the project and personnel performance as part of the RFP submittal review

process.

f) [Optional] If the Respondent is proposing to develop community shared solar

projects, describe the experience the Respondent has administering large‐

scale community shared solar projects and provide the following for

completed projects:

a. Location

b. System capacity c. Marketing plan for subscribing customers

d. Number of subscribers

e. Low and moderate income subscription

f. Billing method

iii. Project Approach


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a) Please prepare a preliminary project approach with the following:

a. Preliminary system conceptual design;

b. System capacity (kW DC); c. Estimated output (kWh), Year 1;

d. Estimated output (kwh) over the term of the proposal;

e. Describe the design considerations the Respondent has used to

maximize the expected amount of solar electricity produced for each

site, including shading, spacing, azimuth, tilt and inter‐row shade

spacing.

f. Discuss proposed equipment, including modules, inverters, mounting

systems, etc.

g. Discuss sizing and/or orientation limitations, such as due to wetlands,

shading, or other site conditions.

h. Describe your assumptions and approach to structural and

geotechnical conditions at the site.

i. Detail the interconnection approach and any interconnection

concerns. Describe any work associated with interconnection

completed in preparation of this proposal.

b) What engineering studies will the Respondent, if selected, conduct to design

the system and prepare a price proposal? Summarize the level and depth of

the information and resources that will be required of Massport during the

engineering studies.

c) Describe your process for creating and modifying system designs as further

assessments or client feedback is achieved. Massport intends to

review/approve all final designs; explain how you will incorporate

Massport’s feedback in the design process.

d) Discuss any assumptions and risks associated with completing the project

under the SMART program, including which program block the project will

fall under.

e) Describe the Respondent’s project management protocols used to ensure

schedule adherence and timely completion of the Projects, including your

proposal for posting liquidated damages for delays and performance

shortfalls.

f) What quality assurance and commissioning procedures will you follow to

ensure the system design and installation meets all applicable building and

electrical codes?

g) Summarize Respondent’s operations and maintenance protocol, including

work ensuring that equipment warranties and maintenance records are


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maintained and the requirements of the performance guarantee for savings is

met.

a. Provide a maintenance schedule for the site.

h) Summarize the investment that the Respondent is willing to make in this

project while the parties are negotiating an EMS agreement in good faith.

Identify any studies or processes that the Respondent is willing to start or

complete during this time (e.g., prepare system design, submit

interconnection application, conduct engineering assessments, prepare and

submit permits), and the approximate investment (e.g., est. value) that the

Respondent is willing to make in each task under these conditions.

i) Provide a detailed timeline of the Projects to be developed pursuant to this

RFP, including any assumptions regarding incentive timelines.

j) If applicable, describe your approach to including energy storage as part of

this solar project.

k) Explain your experience with and approach to vegetation management for

greenfield solar arrays.

l) [Optional] Describe your approach to custom community shared solar

program design. In particular, please identify your willingness to include

Massport in the design process and what specific role(s) that Massport would

hold.

m) [Optional] If applicable, describe your approach to offering discounted power

to low and moderate income (LMI) ratepayers. What eligibility criteria will be

used for LMI subscribers (e.g., DTI ratio, minimum FICO score, etc.).

n) [Optional] Explain how your firm will market to community solar

subscribers. What marketing approaches will be used? Provide sample

marketing materials, if appropriate.

iv. Method for Guaranteeing Electricity Generation & Determining Savings

Note: Methods for monitoring, measurement, and verification of guaranteed energy shall

conform to the most recent Performance Measurement & Verification Protocol (IPMVP) and

standards established by the Federal Energy Management Program of the U.S. Department of

Energy.

a) Describe preferred methodology for setting a guaranteed output (e.g.,

guaranteed output = 100% of expected annual output).

b) Describe Respondent’s methodology for calculating any shortfall payments.

Include any cap on shortfall payments, and whether required or preferred by

Respondent or Respondents’ anticipated financing partners.


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c) Describe the procedure to assign dollar values to the savings. List all assumptions, formulas and methodologies which Respondent uses to project

anticipated energy savings.

d) Describe Respondent’s standard measurement and verification procedures,

including reporting frequency, reconciliation methods, and timing.

e) Describe Respondent’s understanding of the SMART program and how

savings and value will be generated for Massport.

f) Explain Respondent’s metering strategy and familiarity with FEMP

Guidelines.

o) [Optional] For community shared solar installations, explain how savings and

value will be calculated for subscribers.

p) [Optional] Provide a sample subscriber contract. Also, explain the

Contractor’s process for subscription‐level:

a. Early termination

b. Cancellation fees c. Maintenance or administrative fees

d. Subscriber contract term g) [Optional] For community solar installations, Massport is interested in

periodic reporting confirming the number of subscribers and the range of

subscriber pricing that they are contracted for. Describe your approach to

fulfilling this requirement. How and with what frequency would reports be

submitted?

v. Financing Capabilities

a) Describe Respondent’s Financing Plan including any assumptions and

contingencies.

b) List the party(ies) responsible for project finance and describe their experience financing projects similar in scope to this project.

c) Provide a description of Respondent’s approach to financing the following

aspects of the project(s) to be developed pursuant to this RFP:

a. Development,

b. Construction financing, and c. Take‐out (term) financing.

d) From the date of signing the EMS, please estimate the time required to secure

and disburse construction financing funds.

e) Provide a detailed description, and accompanying diagram, of the planned

ownership structure.


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f) Has the party responsible for project finance ever failed to secure financing

for a project under contract? If so, name the project, counterparty and provide

a counterparty contact, and explain why.

g) Detail any unique features that Respondent’s approach to project finance offers. Provide general financing terms of a reference facility where the

financial structure is similar to the proposed facility.

h) Please specify Massport’s obligations. What conditions precedent will the

Respondent or financial institutions require?

i) Describe any other factors which would strengthen the credibility of the

Respondent’s financial capacity to undertake the proposed project. “Other

factors” could include corporate strategies which establish and fund reserves

for contingent liabilities accruing from a growing portfolio of performance

contracts, escrows, energy hedging, letters of credit, or other financial tools.

j) Discuss whether your firm has ever been involved in a lawsuit or dispute

regarding a performance contract. If so, please provide all such incidents and

describe the circumstances and outcomes of such lawsuit or litigation.

Further, please discuss whether your firm has been barred from providing

performance contracting or other services in any states.

k) Please submit a detailed audited financial report prepared in accordance with

generally accepted accounting principles (GAAP) reflecting the current (as of

the most recent financial statement date) financial condition of the

Respondent. Such report must include a balance sheet, income statement and

statement of cash flows. Public entities or subsidiaries should attach SEC

Form 10‐K along with, as applicable, detailed statements for the Submitting

Entity. Non‐public entities may attach either unaudited financial statements

or copies of tax forms and schedules that are filed with the Internal Revenue

Service where applicable. If the Respondent is a project company or LLC,

provide such information regarding the financial resources of the owners or

members of the Respondent.

l) Does your firm have a rated parent? If so, what are the Moody’s and/or S&P

issuer and/or senior unsecured debt credit ratings?

m) Would such parent provide a parental guaranty naming Massport as

beneficiary? If so, please provide a form of that guaranty for Massport

review.

n) If a project company, LLC or other unrated firm or subsidiary, what other

form of backstop to Massport would be provided for financial/performance

assurance (e.g. letter of credit, bond, cash deposit, etc.)? Please describe in


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detail all forms, processes, protocols for assuring creditworthiness and project

performance on which Massport can rely.

vi. Pricing Methodology and Assumptions

a) Provide examples of the specific costs and/or assumptions.

b) Highlight this project’s standing within the SMART program and your firm’s

assumptions about tariff blocks and adder tranches.

c) Briefly describe Respondent’s anticipated strategy to maximize the economic

benefits to Massport.

d) [Optional] Briefly describe Respondent’s anticipated strategy to maximize the

economic benefits to Community Solar Participants.

e) Does your approach to purchasing equipment and labor minimize

installation costs? If so, how, and what degree of impact does it have?

f) Massport is able to leverage internal capital funds for certain aspects of the

project (e.g., paving, fencing). Explain which project components you would

recommend that Massport finance internally, and how the resulting project

cost savings will be passed on to Massport. Specific pricing examples are

preferred.

g) Discuss how your firm will allocate any financial impacts on proposed

pricing caused by changes in financial incentives (reduction of federal tax

incentives, SMART blocks, etc.)?

h) Please describe any ancillary services that you will provide to Massport.

[Examples could include educational/curriculum materials or other

educational opportunities (e.g., speaking events, site visits), real‐time

production displays, electric vehicle charging stations, private sector

incentive rebates.]

i) Discuss your assumptions for interconnection costs, including any markup on

costs. How much have you assumed for interconnection at each site? If

interconnection costs are higher than anticipated, how will the Contractor

address these costs? At what cost threshold will the Contractor pass costs

along to Massport?

j) [Optional] For community shared solar installations, explain your approach

to ensuring full subscription of shares. If full subscription is not reached,

what party assumes responsibility for unsubscribed shares?


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Appendix I. Certificate of Non‐Collusion

The undersigned certifies, under penalties of perjury, that this bid or proposal has been

made and submitted in good faith and without collusion or fraud with any other

person. As used in this certification, the word “person” shall mean any natural person,

business, partnership, corporation, union, committee, club or other organization, entity,

or group of individuals.

(Signature)

(Name of person signing proposal)

___________________________________

(Name of business)


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Appendix J. Attestation Regarding Filing of Tax Returns

Please complete this form for each participating company on this proposal.

To: Massachusetts Port Authority

Pursuant to M.G.L. c. 62C, §49A, I certify under the penalties of perjury that the

undersigned offeror, to the best of his/her knowledge and belief, has complied with all

laws of the Commonwealth relating to taxes, reporting of employees and contractors,

and withholding and remitting of child support.

Federal Identification Number Signature of Individual or Officer

______________________________________________________________________________ Date Name of Corporation


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Appendix K. Sample Master Energy Management Services Agreement

Appendix L. Historical Electricity Usage

2015

Meter Locations Unit 2015‐7 (Jan‐15)

2015‐8 (Feb‐15)

2015‐9 (Mar‐15)

2015‐10 (Apr‐15)

2015‐11 (May‐15)

2015‐12 (Jun‐15)

2016‐1 (Jul‐15)

2016‐2 (Aug‐15)

2016‐3 (Sep‐15)

2016‐4 (Oct‐15)

2016‐5 (Nov‐15)

2016‐6 (Dec‐15) Totals

Pleasant Street, Signage kWh 337 320 454 469 501 427 234 159 241 240 428 548 4,358

Tower Fire Station Electric Account kWh 373 345 289 343 285 312 279 311 293 318 342 400 3,890

Electric Main, Worcester Airport Terminal kWh 268,800 228,000 190,800 235,800 382,200 226,200 210,000 241,200 222,600 186,000 122,400 207,000 2,721,000

Electric Main, Worcester Airport Terminal kW 432 402 372 336 510 468 492 504 486 516 786 396 122,400

Hazard Lights, Monticello Drive kWh 322 269 261 226 248 271 298 273 302 346 299 368 3,483

Lot 7, Light 7 kWh 10 9 7 7 7 6 6 9 10 11 12 16 110

300 Paxton Street kWh 40 38 21 27 41 14 37 18 28 23 28 24 339

Hazard Lights, Pleasant Street kWh 15 14 11 11 11 11 10 12 12 13 16 15 151

Marshall Street Pole 85, Main Electric kWh 30 30 23 27 28 28 29 26 31 22 29 27 330

Hazard Lights, Asnebumskit Hill kWh 34 35 28 30 31 32 31 33 30 31 28 25 368

TOTAL kWh 269,961 229,060 191,894 236,940 383,352 227,301 210,924 242,041 223,547 187,004 123,582 208,423 2,734,029 kW 432 402 372 336 510 468 492 504 486 516 786 396 786

2016


2016‐8 (Feb‐16)

2016‐9 (Mar‐16)

2016‐10 (Apr‐16)

2016‐11 (May‐16)

2016‐12 (Jun‐16)

2017‐1 (Jul‐16)

2017‐2 (Aug‐16)

2017‐3 (Sep‐16)

2017‐4 (Oct‐16)

2017‐5 (Nov‐16)


Pleasant Street, Signage kWh 501 320 470 469 471 456 258 140 249 249 458 498 4,539



Electric Main, Worcester Airport Terminal kW 450 468 366 432 402 420 444 438 414 516 414 444 516


Lot 7, Light 7 kWh 15 12 13 11 11 10 9 11 13 13 15 14 147


Hazard Lights, Pleasant Street kWh 11 14 15 15 15 16 17 16 17 15 16 17 184

Marshall Street Pole 85, Main Electric kWh 32 28 27 31 28 27 20 15 31 15 1,713 15 1,982

Hazard Lights, Asnebumskit Hill kWh 28 22 22 25 25 25 23 22 22 23 20 21 278

TOTAL kWh 267,720 274,676 179,985 269,970 208,756 244,134 228,969 259,420 205,046 187,001 202,739 249,144 2,777,560 kW 450 468 366 432 402 420 444 438 414 516 414 444 516

2017


2017‐8 (Feb‐17)

2017‐9 (Mar‐17)

2017‐10 (Apr‐17)

2017‐11 (May‐17)

2017‐12 (Jun‐17)

2018‐1 (Jul‐17)

2018‐2 (Aug‐17)

2018‐3 (Sep‐17)

2018‐4 (Oct‐17)

2018‐5 (Nov‐17)


Pleasant Street, Signage kWh 533 299 454 516 441 441 183 2,867



Electric Main, Worcester Airport Terminal kW 432 426 432 432 474 462 516 468 510 522 390 426 522


Lot 7, Light 7 kWh 17 14 15 15 15 9 21 14 14 16 14 15 179


Hazard Lights, Pleasant Street kWh 15 16 15 17 18 14 19 15 4 133

Marshall Street Pole 85, Main Electric kWh 15 14 16 15 14 16 15 16 14 15 15 12 177

Hazard Lights, Asnebumskit Hill kWh 23 20 20 23 19 16 15 28 3 32 199

TOTAL kWh 255,734 224,682 250,593 238,115 222,997 223,585 247,757 224,973 197,322 209,364 216,589 226,930 2,738,641 kW 432 426 432 432 474 462 516 468 510 522 390 426 522

Appendix M – Prevailing Wage Rates

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