MASBO Spring Conference MDE Hot Topics · 2018. 5. 5. · MDE Hot Topics Deb Meier|Education...

4/30/2018

1

MASBO Spring ConferenceMDE Hot Topics

Deb Meier| Education Specialist 2

May 9, 2018

4/30/2018 1

Agenda

• MDE Website

• FY 2018 UFARS Coding Guidance

• FY 2018 UFARS Code Updates

• FY 2019 UFARS Code Updates

• FY 2018 Fund Balance Reminders

• UFARS Data Submissions

• UFARS Turnaround Reports Review – FY 2017

4/30/2018 2Leading for educational excellence and equity, every day for every one. | education.mn.gov

4/30/2018

2

MDE Website


MDE Website

• The MDE Website address has changed. The new website address is education.mn.gov

• The website is currently redirecting you, but we are not sure how long this will occur.

• Please go to education.mn.gov and update your bookmarks.


4/30/2018

3

MDE Website ‐ About MDE


MDE Website –Data Reporting Calendar


4/30/2018

4

MDE Website – MDE Calendar

About MDE > Calendar

Future UFARS 101 Trainings

• UFARS 101 training will introduce Uniform Financial Accounting and Reporting Standards (UFARS) and review: A) Chart of Accounts; B) UFARS System Uses; C) Dimension Descriptions; D) Legislative Requirements, and review basic accounting concepts and financial reporting for Minnesota schools. The training will also include expenditures/revenues exercises and website navigation.

• Registration information for future UFARS 101 workshops are posted on the MDE calendar webpage or by following About MDE > Calendar. Scheduled dates for future registrations are:

• July 19, 2018

• August 22, 2018

• October 8, 2018

4/30/2018 Leading for educational excellence and equity, every day for every one. | education.mn.gov 7

MDE > Districts, Schools and Educators > Business and Finance > Data Submissions > District Reporting Calendar


MDE Website –District Reporting Calendar

4/30/2018

5

MDE Website –MDE‐ORG

Districts, Charter Schools and organizations working with the Minnesota Department of Education need to update and maintain current data for their district and school information in a timely manner or within 90 days of an organizational change. The updates are made in the District and School Site Verification System (by the designated person or IOWA at your district or charter school) and are displayed in the MDE Organization Reference Glossary (MDE‐ORG). To view see MDE website: MDE > About MDE > Schools and Organizations (MDE‐ORG).

Changes include, but are not limited to, the following: administrators, district and site level contacts, address information and organizational changes in operational status, grade level, school classification or district/school or organization name changes. The appointed Site Verification Coordinator at the organization has access to the secure District and School Site Verification System and can update contact and address information or request any changes required by the organizational changes as they occur within the school year.

MDE staff use MDE‐ORG for many purposes, so please ensure this is up to date.


MDE Website –MDE‐ORG


4/30/2018

6

FY 2018 UFARS Coding Guidance


FY 2018Capitalized Interest in Bonded Debt and Levy


Some districts have passed bonds that include capitalized interest in the debt issue.

The district needs to move the amount of interest from Building Construction Fund, Fund 06, to Debt Service, Fund 07, where the interest payment will be paid.

The closing account in Fund 07 is 07‐464‐00, Restricted Fund Balance, NOT 07‐425‐00, Restricted/Reserved for Bond Refunding.

This entry will affect the Debt Excess calculation for the following year’s levy. Therefore, the district must send a request to Lonn Moe, [email protected], to retain the debt excess to allow the district to make the interest only payments. The district will need to make a similar request for each year the capitalized interest is in 07‐464‐00.

4/30/2018

7

FY 2018Concessions Revenue and Expenditures


Districts and other entities that have concessions revenue and expenditures should code appropriately as stated below.

Source Code 620, Sales of Materials from Revenue‐Producing Activities, should be used to record the revenue generated from the sale of goods and services under the control of the board of education. Exclude as revenue any sales taxes collected applicable to such sales. Sales taxes are held until paid in the Balance Sheet Account 212, Due to Other Governmental Units.

Source Code 619, Cost of Materials for Revenue‐Producing Activities (Contra Revenue), should be used to record the cost of materials that were purchased for the purpose of (a) producing an object for sale or (b) for reselling of the material at a profit.

Example (a) building a house, an art work or a storage shed

Example (b) fundraising by selling candyconcessions standsschool stores vending machines

FY 2018 LFTM Levy Flow‐Through Revenue Coding

The UFARS coding regarding LTFM levy that flows‐through to Co‐ops or Intermediates is as follows:

1) The District should code the revenue to Source Code 001, NO finance code.

2) The Co‐op or Intermediate should invoice the District for the portion owed the Co‐op.

3) The District should code the Co‐op or Intermediate invoice to Object Code 390, NO finance code.

4) The Co‐op or Intermediate should code the revenue to Source Code 021 with an LTFM Finance Code and then code their expenditures to the appropriate LTFM Finance Codes.


4/30/2018

8

FY 2018UFARS LTFM Program Update


Please ensure that you code LTFM Projects appropriately to the sites XXX and not 005. Coding to the sites ensures you are maximizing your revenue.

FY 2018 TRA and PERA Special Funding Situations –GASB #68


Source Code 397 TRA and PERA Special Funding Situations Revenue

Record the support received from the State of Minnesota (as a nonemployer contributing entity) for TRA special funding situation per GASB Statement No. 68, Accounting and Financial Reporting for Pensions – an amendment of GASB Statement No. 27. See Object code 891 for TRA Special Funding Situations Pension Expense.

Object Code 891 TRA and PERA Special Funding Situations Pension Expense

Record the additional pension expense related to the support received from the State of Minnesota (as a nonemployer contributing entity) for TRA and PERA special funding situations per GASB statement No. 68, Accounting and Financial Reporting for Pensions – an amendment of GASB Statement No. 27. See Source Code 397 for TRA and PERA Special Funding Situations Revenue.

4/30/2018

9

FY 2018 TRA and PERA Special Funding Situation –GASB #68


• TRA and PERA will supply the calculations to the school districts, charter schools, entities, etc. for FY 2017. Reminder: to determine the FY 2018 Special Funding Situation amount, there must be adjustments made to the calculations.

• Please work with your auditors on the calculation and determination of whether or not your entity must use Source Code 397 and Object Code 891.

MDE Food and Nutrition ServiceAssessing Compliance through Proper Allocation

Finance (Program)

Source (Revenue)

Object (Expense)

701 NSLP

300 – State Reimb.471 – Federal Reimb.472 – Federal Reimb.601 – Student Sales

490 – Food495 ‐ Milk

702 – After‐SchoolSnack Program

471 – Federal Reimb.490 – Food495 ‐ Milk

703 – Special Milk & K‐Milk Program

300 – State Reimb.475 – Federal Reimb.


705 – School Breakfast Program

300 – State Reimb.476 – Federal Reimb.601 – Student Sales


706 ‐ FFVP 471 – Federal Reimb.490 – Food495 ‐ Milk

707 – Ala Carte(Non‐Program)

601 – Student Sales606 – Adult Sales608 – Special Food Sales


709 ‐ SFSP 479 – Federal Reimb.490 – Food495 ‐ Milk4/30/2018 18

≥

4/30/2018

10

What is the Nonprogram Food Revenue Requirement?

4/30/2018 19Leading for educational excellence and equity, every day for every one. | education.state.mn.us

Any food sold in the food service operation, other than a reimbursable meal, must generate at least the same proportion of revenue as it contributes to costs.

Nonprogram food revenue Cost of nonprogram foodTotal Revenue Total food cost

Nonprogram Food

• Equation Component Definitions:

• Nonprogram Food Revenue ‐ refers to all funds accumulated to the school food service account associated with the sale of nonprogram foods in the above definition which includes food costs associated with adult meals.

• Total Revenue ‐ refers to all funds accumulated to the school food service account.

• Cost of Nonprogram Food ‐ refers to the amount paid for food sold in a participating school other than a reimbursable meal and is purchased using funds from the school food service account of the school. This is a broad definition and includes beverages, a la carte foods, and any extra reimbursable foods that are sold such as an extra slice of pizza or carton of milk.

• Total Food Cost ‐ refers to the total amount paid for food for both reimbursable meals and nonprogram food purchased with the school food service account.


4/30/2018

11

Nonprogram Food

• Nonprogram Food Revenue

• The UFARS Source Codes that may be used to identify sales within a program are:

• 601 Student Sales – sales to students can be either program or nonprogram

• 606 Adult Sales – all adult sales are considered nonprogram

• 608 Special Function Food Sales – all special function (catering) sales are considered nonprogram

• In the event of Student Sales, it is the Finance Code that identifies whether or not the sale is program or nonprogram. If the student sale is a reimbursable meal, it is considered a program sale and must be recorded in either Finance 701 or Finance 705. If the student sale is not a reimbursable meal, it is considered a nonprogram sale and must be recorded in Finance 707.


Nonprogram Food

• Cost of Nonprogram Food

• The UFARS Object Codes that may be used to identify food costs within a program are:

• 490 Food – all food costs associated with all programs

• 495 Milk – all milk costs associated with all programs

• UFARS does not allow for a dedicated Object Code to identify the cost of nonprogram foods, so in order to accurately allocate these costs, the Finance Code 707 must be used for all food that is associated with nonprogram sales.

• Example: Adult Lunch Meal Sales and associated food costs

• Revenue 02‐XXX‐770‐707‐606‐000

• Expense 02‐XXX‐770‐707‐490‐000


4/30/2018

12

FY 2018 UFARS Codes Updates


FY 2018 UFARS Program Code Additions


*Reminder: Program Code 200 is for Voluntary Prekindergarten (VPK)*

Program Code 584 School Readiness Plus (Funds 01 and 04)

A district, a charter school, or a group of districts and charter schools may establish a school readiness plus program for children age four up to kindergarten entrance per Laws of Minnesota 2017, 1st Spec. Sess. Chapter 5, article 8, section 8. The purpose of a school readiness plus program is to prepare children for success as they enter kindergarten in the following year. Record expenditures and revenues in Fund 01 for at‐risk children not paying a fee. Record expenditures and revenues in Fund 04 for fee generated School Readiness Plus activity. The revenues and expenditures in this code apply to Balance Sheet Code 422 (Fund 01) and Balance Sheet Code 464, Restricted Fund Balance (Fund 04).

4/30/2018

13



Program Code 200 is for Voluntary Prekindergarten (VPK).

New Program Code 584 for School Readiness Plus (SR Plus).

A district or charter school must have an MDE approved program to use program codes 200 and 584.

There are many ways to code VPK and SR Plus UFARS coding. MN Statutes did not require either program to set aside unspent dollars, therefore, no finance codes or restricted/reserved codes were created. When a district/charter school accesses VPK and SR Plus funding, the expenditure code is Finance Code 000 with the appropriate program code (200 or 584). However, when a district/charter school chooses to fund a VPK or SR Plus student that is not wholly funded by the VPK or the SR Plus funds, the district/charter school may use the following funds to supplement the VPK or SR Plus funds:

1) Basic Skills funds, Finance Code 317, when appropriate;

2) School Readiness funds, Finance Code 344;

3) and Early Learning Scholarships – Pathways I and II, Finance Codes 338 and 337 respectively.

• A district/charter school should use Fund 01 when there is no fee to the parent. A district/charter school should use Fund 04 if the district/charter school is collecting a fee.

We are working on a document that will help districts/charter schools determine the correct expenditure codes related to VPK and SR Plus.



Program Code 226 Title II – State Activities for School Leaders

Record expenditures related to Title II, State Activities for School Leaders, to provide support for school leaders (principals). This program code must be used with Finance Code 414/614, Title II, Part A – Teacher and Principal Training and Recruiting.

4/30/2018

14

FY 2018 UFARS Program Code Deletions


Program Code 351 Technical Education

• This program code is deleted.

FY 2018UFARS Finance Code 795 Update


Finance Code 795 Capital Projects Levy

This finance code utilizes the same law 126C.10, subd. 14 as Operating Capital, Finance Code 302. Therefore, the Chapter 10 grids have been updated to reflect Finance Code 302. Verify that you are using the funds appropriately.

4/30/2018

15

FY 2018 UFARS Finance Code Updates


Finance Code 000 PBIS Grants

State PBIS Grants use Finance Code 000 with Source Code 370.

You can track the expenditures locally with a crosswalk.

Finance Code 425/625 and 429/629 Federal CEIS Grants

In‐state travel, Object Code 366, and Out of State Travel, Object Code 368, will be allowed as long as the travel is approved by the MDE program area.

NOTE:

John Moorse asked us to mention you need to make at least 2 SERVS draws through out the year.

FY 2018UFARS Finance Code 419 Update


Finance Code 419 Federal Special Education

• A question came up regarding whether or not interest is allowed. Interest is allowed per §2 CFR 200.465, Rental Costs of Real Property and Equipment.

“(5) Rental costs under leases which are required to be treated as capital leases under GAAP are allowable only up to the amount (as explained in paragraph (b) of this section) that would be allowed had the non‐Federal entity purchased the property on the date the lease agreement was executed. The provisions of GAAP must be used to determine whether a lease is a capital lease. Interest costs related to capital leases are allowable to the extent they meet the criteria in § 200.449 Interest. Unallowable costs include amounts paid for profit, management fees, and taxes that would not have been incurred had the non‐Federal entity purchased the property.”

• Interest costs are also allowed due to §2 CFR 200.449, Interest.

“(a)General. Costs incurred for interest on borrowed capital, temporary use of endowment funds, or the use of the non‐Federal entity's own funds, however represented, are unallowable. Financing costs (including interest) to acquire, construct, or replace capital assets are allowable, subject to the conditions in this section.”

• Therefore , Object Code 581, Interest on Capital Lease/Installment Sales Contracts, has been added to Chapter 10 for Finance Code 419, Program Code 420.

4/30/2018

16

FY 2018 UFARS Finance Code Additions


Finance Code 175 Title VII – Impact Aid (Fund 01)

Record revenues and expenditures for Impact Aid Program. Many local school districts across the United States include within their boundaries parcels of land that are owned by the Federal Government or that have been removed from the local tax rolls by the Federal Government, including Indian lands. Impact Aid was designed to assist local school districts that have lost property tax revenue due to the presence of tax‐exempt Federal property, or that have experienced increased expenditures due to the enrollment of federally connected children, including children living on Indian lands (CFDA No. 84.041 Elementary and Secondary Education Act (ESEA), P.L. 107‐110) as reauthorized under the Every Student Succeeds Act (ESSA). (34 C.F.R. § 200.35(a)(i)(B)(2)). This finance code is used to identify revenues and expenditures against Balance Sheet Code 475, Restricted for Title VII‐Impact Aid.

• This new finance code can only be used by districts with Impact Aid. This only affects about 16 districts. Please do not use this finance code if you do not receive Impact Aid.



Finance Code 176 Payments in Lieu of Taxes (PILT) (Fund 01)

This code is used to record all revenues and expenditures of PILT. PILT are payments to local governments that help offset losses in property taxes due to non‐taxable Federal lands within their boundaries. (34 C.F.R. §200.35(a)(i)(B)(2)). This finance code is used to identify revenues and expenditures against Balance Sheet Code 476, Restricted for Payments in Lieu of Taxes (PILT).

• The county tax Form 52 for each county should detail the amount of PILT for each school district. Please contact your county for more detail.

4/30/2018

17



Finance Code 309 Basic Skills for Extended Time

Record revenues and expenditures pertaining to the Basic Skills Extended Time Revenue of Minnesota Statutes, section 126C.10, Subdivision 3(d). This includes EL program expenditures and Compensatory Education expenditures as defined by Minnesota Statutes, section 126C.15, Subdivision 1. Expenditures using this code must be in the list of permitted expenditures contained in the above statute. Of the amount of this revenue 1.7 percent for fiscal year 2018, 3.5 percent for fiscal year 2019, and for fiscal year 2020 and later, 3.5 percent plus the percentage change in the formula allowance from fiscal year 2019, must be used for extended time activities under subdivision 2a, paragraph (c).The activities in this code apply to Balance Sheet Code 459, Restricted/Reserved for Basic Skills Extended Time. Use Finance Code 317, Basic Skills, for all other basic skills expenditures.

Every district must set aside the 1.7 percent.



Finance Code 333 Maximum Effort Loan Aid (Fund 07)

Record revenues and expenditures for the Maximum Effort Loan Aid Program established in Minnesota Statutes, section 477A.09. Aid payments under this section must be used to reduce current year property taxes levied on net tax capacity within the district or to reduce future years' tax levies by:

(1) retaining payments made under this section in the district's debt redemption fund for up to 20 years, notwithstanding the two‐year limit under section 475.61, subdivision 3; or

(2) financing a defeasance of any future payments on outstanding bonded debt.

The activity in this code applies to Balance Sheet Code 433, Restricted for Maximum Effort Loan Aid. There are only 10 districts that should use this finance code.

4/30/2018

18



Finance Code 715 Foster Care Transportation (Fund 01)

Record revenues and expenditures for the transportation of foster care students to and from a foster home to their school or origin when a student is placed in a foster care setting outside the school of origin’s boundaries. A school district must submit an application. To qualify for participation, one or more school districts and the local child welfare agency must have a written interagency agreement that describes the local plan for ensuring educational stability for foster care students. Do not include homeless, special education or children awaiting placement (Laws of 2017, Chapter 5, Article 2, section 54).

FY 2018 UFARS Finance Code Chapter


FY 2018

UFARS Finance Code and Balance Sheet Combinations Hand Out

This hand out has been added to the end of the FY 2018 UFARS Manual Chapter 4, Finance. This chapter was recently updated on the MDE website.

4/30/2018

19

FY 2018 UFARS Finance Code Deletions


Finance Code 185 Private Sources (Fund 01)

Record revenues and expenditures from Private Sources. Private Sources are funds from individuals, private enterprises, local foundations that are outside of government. Federal, state or local governmental revenues and expenditures must be excluded from Private Sources (Elementary and Secondary Education Act (ESEA), P.L. 107‐110) as reauthorized under the Every Student Succeeds Act (ESSA). (34 C.F.R. §200.35(a)(i)(B)(2)). This finance code is used to identify revenues and expenditures against Balance Sheet Code 485, Restricted for Private Sources.

• MDE was waiting for more guidance from the Federal Government. Unfortunately, we do not have additional information.

• Finance Code 185 is deleted for FY 2018. There may be future updates, so please “stay tuned”.

FY 2018 UFARS Finance Code Deletions


Finance Code Deletions

• 412/612 Race‐to‐the‐Top – Early Learning Challenge – Title I Pre‐kindergarten Incentive (Fund 01 and 04)

• 818/918 Individuals with Disabilities Education Act (IDEA), Part B, Section 611 Content Literacy Continuum Replacement (Fund 01)

• 837/937 Individuals with Disabilities Education Act (IDEA), Special Education – State Program Improvement Grants for Children with Disabilities

• 860/960 Title V, Part B, Sub 1 – Public Charter School Program (PCSP) Dissemination Grant (July 2017)

• 865/965 Voluntary Public School Choice (July 2017)

• 876/976 Individuals with Disabilities Education Act (IDEA), Part B, Section 611 Discretionary Building Capacity (Fund 01)

4/30/2018

20

FY 2018 UFARS Balance Sheet Code Additions


• 433 Restricted for Maximum Effort Loan Aid (Fund 07)• There are only 10 districts that have Maximum Effort Loan Aid. Do not use this code if

your district is not one of the 10 districts.

• 459 Restricted/Reserved for Basic Skills Extended Time (Fund 01)

• 475 Restricted for Title VII – Impact Aid Funds (Fund 01)• There are about 12 districts that this affects. Do not use this code if your district is not

one of the districts that receive Title VII – Impact Aid Funds direct from the Federal government, ie. Red Lake Public Schools.

• 476 Restricted for Payments in Lieu of Taxes (PILT) (Fund 01)

• 485 Restricted for Private Sources (Fund 01)

FY 2018 UFARS Object Code Changes


393 Special Education and Transition Programs for Children with Disability Contracted Services

For special instruction and services provided to a pupil or parent on the pupils behalf, by contracting with public, private or voluntary agencies other than school districts. The student is placed elsewhere and is not receiving the services at the district. The corresponding entry in EDRS is ‘C’.

Transition Programs for Children with a Disability Usage: Expenditures for transition programs for children with disabilities provided by a contract approved by the commissioner with public, private or voluntary agencies other than a Minnesota school district or cooperative center, in place of programs provided by the district.

394 Payments for Educational Purposes to Other Agencies (non‐school districts)

Includes payments made for students to any other public or private agencies (other than school districts) for tuition, PSEO tuition, community services and capital expenditures. This object code applies when the district brings in contracted personnel to serve in your district (not just for the students). The corresponding entry in EDRS is ‘B’.

Federal Program Usage: Includes costs for supplemental services for needs improvement schools.

Transition Programs for Children with a Disability Usage: Expenditures for transition programs for children with disabilities provided by a contract approved by the commissioner with public, private or voluntary agencies other than an Minnesota school district or cooperative center, that are supplementary to a full educational program provided by the district.

4/30/2018

21

FY 2018 UFARS Object Code Deletion


Object Code 911 Commissioner Approved Transfers Out

• This code is deleted due to the expiration of the law for FY 2018.

FY 2019 UFARS Codes Updates


4/30/2018

22

FY 2019 UFARS Program Codes


Update Program Code:

Program Code 867 – Long‐Term Facilities Maintenance (LTFM) Projects that are $2,000,000 or More per Site and bond financed (Fund 6)

Updated description: Record the expenditures related to the project that are bond financed.

New Program Code:

Program Code 868 ‐ Long‐Term Facilities Maintenance (LTFM) Projects that are $2,000,000 or More per Site and financed on a pay‐as‐you‐go basis (Fund 6)

New description: Record the expenditures related to the project that are financed on a pay‐as‐you‐go basis.

FY 2019 UFARS Program Codes


Program Codes 867 and 868

These program codes should be used when LTFM projects are financed by bonds or on a pay‐as‐you‐go basis when the entire project is $2,000,000 of more per site. A project that is $2,000,000 or more per site must be coded to Program 867 or 868 depending upon the funding source.

Example 1: if a project at Building A is $3,000,000 and $2,000,000 is funded by bonds and $1,000,000 is funded by pay‐as‐you‐go – the bond expenditures should be coded to Program Code 867, while the remaining pay‐as‐you‐go expenditures should be coded to Program Code 868.

Example 2: If a project at Building B is $2,000,000 and $1,500,000 is funded by bonds and $500,000 is funded by pay‐as‐you‐go – the bond expenditures should be coded to Program Code 867, while the remaining pay‐as‐you‐go expenditures should be coded to Program Code 868.

4/30/2018

23

FY 2019 UFARS Chapter 10 Updates


Finance Codes

317, 372, 740 and 799 – Program Codes 401‐420

Remove Object Codes 316‐319, 330, 341‐349, 351‐359, 361‐363, 371‐379

317, 372, 740 and 799 – Program Code 422

Add Object Code 533

325 – Program Code 580

Add Object Codes 154‐160, 163, 164, 176, 363, 376, 378, 379, 389, 395‐397, 433

461, 535, 589


Add Object Codes154‐160, 176, 360, 363, 376, 378, 379, 389, 395‐397, 433, 461, 535 and 589



Finance Codes

337 – Program Codes 200, 580‐582, 584 and 590

Add Object Codes 150‐153, 176, 350, 371‐374, 397, 433, 461, 535 and 589

338 – Program Codes 200, 581‐582, 584 and 590

Add Object Codes 150‐153, 176, 350, 371‐374, 397, 433, 461, 535 and 589

344 – Program Codes 581 and 582

Add Object Codes 150‐160, 165, 176, 345‐348, 351, 352, 362, 363, 371‐379, 389, 395, 397, 495,

535 and 589


Add Object Codes 357, 470 and 820

4/30/2018

24



Finance Codes

401/601 ‐ Program Code 216

Add Object Codes 120, 315, 318‐319, 895

Remove Object Codes 316, 370, 380, 890, 891

‐ Program Code 201, 579 and 581

Remove Object Codes 890 and 891


Add Object Codes 315, 318‐319

Remove Object Codes 370, 380, 890, 891



Finance Codes


Add Object Codes 405 and 555

Remove Object Codes 175, 316, 350, 360, 364 and 365

‐ Program Code 205

Add Object Codes 315, 318‐320, 456, 506 and 556

Remove Object Codes 375‐379, 890 and 891

‐ Program Code 216

Add Object Codes 120, 154‐157, 165, 315, 318‐320, 456, 506 and 556

Remove Object Codes 350, 890 and 891

4/30/2018

25



Finance Codes


Add Object Codes 315, 318 and 350

Remove Object Codes 370, 380, 890 and 891


Add Object Codes 320

Remove Object Codes 175, 350, 360, 364‐365, 370, 380, 456, 465‐466,

506, 556



Remove Object Codes 890 and 891



Finance Codes





Add Object Codes 895


4/30/2018

26



Finance Codes

714‐721, 725‐728 – Various Programs

Remove Object Code 460

859/959 – Various Programs

Add Object Codes 360 and 364



Finance Codes

802/902 Delete Finance Codes

884 Delete Finance Code




4/30/2018

27

FY 2018 Fund Balance Reminders


FY 2018 Fund Balances Reminders

406 – Restricted/Reserved for Health and Safety

• The June 30, 2016 ending fund balance in Balance Sheet Account 406 will continue to have levy adjustments applied through June 30, 2019. A positive or negative balance at June 30, 2019 must be transferred to the General Fund 01 Unassigned Balance Sheet Account 422.

• As of July 1, 2016, no expenditures can be coded to the “old” Health and Safety codes.


4/30/2018

28


• Restricted/Reserved for Career and Technical Programs, Balance Sheet Account 445, should not have a reserve. The revenue is only 35% of the approved expenditures and the account is not allowed to go into deficit. There were 8 districts that have a positive fund balance as of 6/30/2017.



• Restricted/Reserved for Bond Refunding, Balance Sheet Account 425, must be used for Refunding Bonds only.

• If you do not use this account for the refunding bonds, then the bond proceeds are calculated into debt excess and your district will receive less levy proceeds than you need to make the debt payments.


4/30/2018

29


• Achievement and Integration revenue (aid and levy) and expenditures should be coded to Finance Code 313.

• Incentive revenue should be coded to Finance Code 313 and expenditures should be coded to Finance Code 318. The incentive revenue calculation is tied to Achievement and Integration. See Minnesota Statutes 124D.862, Subd. 2.

• The revenue calculation is based upon actual student data and actual UFARS expenditure data, the lessor of the two, which is detailed on the Integration Revenue Report found under Aid Entitlements on the mfrs. Balance Sheet Account 448 is not allowed to have a carryover balance or have a negative balance. Therefore, if a School District has a balance, the School District must have an off setting negative receipt, so the balance is $0 for UFARS.


MDE > Districts, Schools and Educators > Business and Finance > School Finance > Financial Management


FY 2018Alternative Facilities Fund Balance

4/30/2018

30

UFARS Data Submissions


FY 2018 UFARS Data Submission Deadlines

FY 2018 Preliminary Unaudited UFARS (September 15, 2018). The statutory deadline falls on a Saturday; therefore, submissions are timely if submitted on the next succeeding day which is not a Saturday, Sunday or legal holiday (Minn. Stat. §474A.025). Therefore, submissions are due by Monday, September 17, 2018.

FY 2018 Final Audited UFARS (November 30, 2018)

FY 2018 Fiscal Compliance Table (November 30, 2018)

FY 2018 Audit Report (December 31, 2018)


4/30/2018

31


Districts, Schools and Educators, locate the “Business and Finance” section



MDE > Districts, Schools and Educators >Business and Finance > Data SubmissionsList of Data Submission Categories (left column)


4/30/2018

32

External User Access Recertification

MDE Website – MDE > Districts, Schools and Educators > Data Submissions > External User Access Recertification

4/30/2018 Leading for educational excellence and equity, every day for every one. | education.mn.gov 63



MDE > Districts, Schools and Educators > Business and Finance > Data Submissions > UFARS File Upload

4/30/2018

33

Sign up for MDE email alerts


UFARS Turnaround Reports Review


4/30/2018

34

MDE > Data Center > Data Reports and Analytics

67Leading for educational excellence and equity, every day for every one. | education.mn.gov4/30/2018





4/30/2018

35







4/30/2018

36

UFARS Overview Summary

Questions?


MDE Financial Management Contacts


• For UFARS Accounting, Manual and Chapter 10 Grid questions, contact the UFARS Helpdesk (MDE.ufars‐[email protected]).

• Contact the MDE IT‐Helpdesk for technical questions or problems with the MDE website ([email protected]).

4/30/2018

37

MDE Financial Management Contacts

Jenny Charles Deb Meier

Charter School Lease Aid, Federal Reporting & UFARS Accounting, Manual & Training,

Financial Mgmt Training, MOE, Financial Data Requests

Education Finance Specialist Education Finance Specialist

Division of School Finance Division of School Finance

[email protected] or 651‐582‐8257 [email protected] or 651‐582‐8656

Melody Santana‐Marty Molly Koppes

Consolidated Financial and Profile Reports, Financial Mgmt Training, Credit

CPA Financial Audits, MDE Single Audit, Enhancement, Statutory Operating

Indirect Cost Reporting Debt (SOD)

Education Finance Specialist Education Finance Specialist

Division of School Finance Division of School Finance

Melody‐Santana‐[email protected] or 651‐582‐8260 [email protected] or 651‐582‐8249

Mary Weigel

Financial Management/Reporting Supervisor

Division of School Finance

[email protected] or 651‐582‐8770


MDE Special Education Contacts

Paul Ferrin Michael BrooksSpecial Education, Data & Analysis State Aid Calculations/MOE/SERVSSupervisor

Beth Tomlinson Jill Bemis

Electronic Data & Reporting Systems (EDRS) State Aid/Vehicle Purchases/Special Pupils

Federal Allocation/Application Approval/MOE

Michelle Jones Dave Lobejko

Tuition Billing Adjustment Calculations Data Analytics Specialist

Michelle CareyListServ Distribution/Non‐Public Fall Report

Send all email inquiries to [email protected]


4/30/2018

38

MARSS Student Contacts

Kelly GarveyStudent TransportationDivision of School [email protected]‐582‐8524

Kelly WosikaStudent AccountingDivision of School [email protected]‐582‐8855

Sharon PeckSupervisor, Student AccountingDivision of School [email protected]‐582‐8811

Jeanne Krile

PSEO, ADM/EDRS Reporting


[email protected]

651‐582‐8637

Marilynn Loehr

MARSS Coordinator


[email protected]

651‐582‐8456

75Leading for educational excellence and equity, every day for every one. | education.mn.gov4/30/2018

Other Contacts…

SERVS Financial

How to gain access and utilize SERVS Financial –

[email protected]

Error messages and malfunctions when using SERVS –

[email protected]

MARSS Student Reporting

Minnesota Automated Student Reporting System

(MARSS)

contact: [email protected]

Title ProgramsTitle Programs – [email protected].

Special EducationSpecial Education Funds – [email protected].


4/30/2018

39

Thank you!

Deb Meier

[email protected]

651‐582‐8656


MASBO Spring Conference MDE Hot Topics · 2018. 5. 5. · MDE Hot Topics Deb Meier|Education...

Documents

Transcript of MASBO Spring Conference MDE Hot Topics · 2018. 5. 5. · MDE Hot Topics Deb Meier|Education...