MARCH!29!2016!BOARD!MEETING!4!!MINUTES! DRAFT! · 2017-05-31 ·...

MARCH 29 2016 BOARD MEETING -‐ MINUTES

DRAFT

Palisades Charter High School More Than 50 Years of Innovation and Excellence

BOARD OF TRUSTEES

BOARD MEETING

MINUTES March 29, 2016 5 PM, Library

I. PRELIMINARY:

A. CALL TO ORDER: 5:08 PM B. ROLL CALL: 5:08 PM

Present Absent Present Absent

Emilie Larew X Leslie Woolley X

Allison Holdorff Polhill X Ellen Pfahler X

Monica Iannessa X Dara Williams X

Marcia Haskin X Torino Johnson X

Greg Nepomuceno X Alexander Shuhgalter X

Amanda Campbell X

NON-VOTING MEMBERS

Present Absent

Evan Holland X

PCHS MANAGEMENT/STAFF

Present Absent

Pamela Magee X

Greg Wood X

II. APPROVAL OF THE MINUTES:

A. February 16, 2016 Regular Meeting

ACTION: Leslie Woolley moved to approve the 2/16/16 Minutes.

Seconded the motion: Dara Williams.

Minutes approved unanimously.

Yes No Ab Yes No Ab

Emilie Larew X Torino Johnson Absent


Monica Iannessa X Alexander Shuhgalter X

Greg Nepomuceno Absent Dara Williams X

Marcia Haskin X Leslie Woolley X

Amanda Campbell X

III. PUBLIC COMMENT

Non-agenda items: No individual presentation shall be for more than two (2) minutes and the total time for this purpose shall not exceed sixteen (16) minutes. Board members will not respond to presentations and no action can be taken. However, the Board may give direction to staff following a presentation. Speakers may choose to speak during the public comment segment and/or at the time an agenda item is presented.

PCHS teacher Michael Friedman commented on the Board agenda item regarding the 9th grade placement policy. He communicated that the Math and English placement tests should be expanded from general knowledge assessment to include skills such as listening, notetaking, memory, and, for Math, include the basic use of a calculator. PCHS

should assess the students for areas of weakness and to set them up for success in all of their classes and beyond.

IV. PRESENTATION ITEMS

A. Child Internet Protection Act (CIPA) and STEAM Shop Update – Donna Mandosa Donna Mandosa presented about CIPA, the Child Internet Protection Act. As a school that receives Federal E-rate funding PCHS must provide Internet access that is filtered and monitored. We also must provide lessons in digital citizenship and appropriate use of tech. Ms. Mandosa presented examples of network activity reports and discussed how PCHS teaches Digital Citizenship through the Common Sense Media Curriculum. Ms. Mandosa also presented an update on the progress of the Pali STEAM Shop, which serves as one of Pali’s engineering hubs. The STEAM Shop is a makerspace, a new version of shop class, offering a variety of new and traditional tools. Most activities are problem based and project based, student driven and student lead. The STEAM Shop serves 800+ students per semester by supporting the 9th grade Environmental Engineering classes and hosts multiple clubs: 3D Design - pencil sketch to PLA plastic;; students ownership of innovation via repair;; Game Design Group – building a Unity game;; Virtual Reality - filming a 360 campus tour;; Temescal elective class – intro to apps and 3D design;; Rocketry;; Robotics. Intel interviewed STEAM Shop students for the TBS show America’s Greatest Makers. The video is on our website. The STEAM Shop is also participating in the US Dept of Ed’s CTE Makeover Challenge.

B. Academic Accountability Committee Presentation: State, Federal & Charter Accountability Metrics – Dr. Chris Lee (15min)

Dr. Lee, Chair of the Academic Accountability Committee, presented regarding State and Federal metrics and measures including AYP (federal) v. API (state) Program Improvement, SARC, CA Basic Educational Databeds (CBEDS), CONAPP, and interior PCHS reports. PCHS interior reports are prepared by various PCHS administrators and are extremely time consuming for the PCHS administrators. Mr. Lee stressed that collecting this data was illuminating in that he learned how much time and effort go into preparing these reports. Dara Williams would like to see if the student athletes are doing as well as the other students. Allison Holdorff Polhill suggested that the Academic Accountability Committee look at areas where PCHS is below normal and dig deeper into these areas. Dara Williams shared that she had learned at the recent CCSA conference that students who did not pass Algebra II were significantly less likely to go to a four year college. She asked if the AA Committee could dig deeper regarding that data as well.

C. Ninth Grade Math Placement Policy Pursuant to CA State Law – Dr. Minh Ha Ngo, Jeff Hartman

Dr. Ngo presented data regarding the state requirements regarding the 9th grade placement policy. Placement must be “fair, objective and transparent.” Placement testing will occur is three times per year: in May, in July, and during the first week of school. PCHS uses the test results as part of the determination whether students should be placed in Algebra I or a higher level math class A demonstrated proficiency on essential

standards is important for students being placed above Algebra 1. Possible math placements can include: regular or honors level classes in Geometry or Algebra 2;; Alegbra 1 placements can include: Algebra 1A;; Algebra 1B;; and Algebra A (which is the first semester of a 3 semester Algebra 1 class). The Board unanimously passed the Ninth Grade Math Placement Policy as amended by Emilie Larew.

ACTION: Monica Iannessa moved to approve the Ninth Grade Math Placement Policy as amended.

Seconded the motion: Marcia Haskins.

Passed unanimously.

Yes No Ab Yes No Ab






Amanda Campbell X

D. Goal #2: Vertical & Horizontal Alignment – Dr. Magee, Monica Iannessa

Dr. Magee stated that vertical and horizontal alignment have been discussed among departments. Grade levels have yet to be addressed. Horizontal curriculum alignment has been addressed. Grade level articulation with technology and research skills will be addressed during planning for 2016-17. A full day of professional development was devoted to this subject with additional time planned later this school year. Monica Iannessa stated that this was an ambitious year-long goal and alignment is an ongoing process.

E. UTLA Sunshine Proposal – Steve Klima, Dave Suarez

Emilie Larew read the proposal for UTLA.

F. PCHS Sunshine Proposal – Dr. Pam Magee

Dr. Magee read the Administration/Management proposal.

G. Audit Contract – Dara Williams

Dara Williams recommended that the Board renew VTD’s audit contract as approved by the Audit committee. She stated that VTD has done a thorough job in auditing PCHS. The Board unanimously approved of the VTD audit contract for school years 2016-17 and 2017-18.

ACTION: Leslie Woolley moved to approve VTD audit contract.

Seconded the motion: Monica Iannessa.

Passed unanimously.

Yes No Ab Yes No Ab






Amanda Campbell X

H. Final Budget Calendar – Greg Wood The Board unanimously approved of the Budget Calendar with an amendment that the final budget meeting be changed from June 16th to the Board’s regular meeting date on June 21, 2016. The scheduled June 10th special Budget & Finance committee meeting may need to be moved to another date due to the CBO being out of town, but this will be reviewed and the feasibility determined. If the date changes, the updated schedule will be brought to the Board for approval.

ACTION: Allison Holdorff Polhill moved to approve the Budget & Finance calendar.

Seconded the motion: Ellen Pfahler.

Passed unanimously.

Yes No Ab Yes No Ab






Amanda Campbell X

I. Second Interim Financial Report – Greg Wood

Greg Wood reviewed the interim financial report.

J. Anti-Discrimination Policy – Dr. Magee, Emilie Larew Dr. Magee and Emilie Larew presented the anti-discrimination policy, which aligns with education code, penal code, and best practice for schools. It includes definitions and information related to discrimination, harassment, intimidation, and bullying. It covers areas including (but not limited to) race, national origin, actual or perceived disability, gender expression, gender identity, and sexual orientiation. The process for reporting incidents, investigating reports, and a timeline for resolving complaints is included. Dr. Magee stated it is extremely valuable for the staff to have these policies as well. The Board agreed to table this matter to consult with our attorney regarding potential changes to the appeal process in the policy.

K. Columbia Stakeholder Survey – Allison Holdorff Polhill, Dr. Magee The Board reviewed the proposed stakeholder questions for its upcoming survey. Mr. Shuhgalter suggested that the survey be shortened and some questions be eliminated. The Board agreed to delegate the final version of the survey to the

Stakeholder Survey Committee to be revised and then distributed. . ACTION: Dara Williams motioned to finalize and distribute the survey based on feedback from the Stakeholder Survey Committee. Seconded the motion: Leslie Woolley. Passed unanimously.

Yes No Ab Yes No Ab






Amanda Campbell X

V. ORGANIZATIONAL REPORTS

Organizational reports shall be submitted in writing;; it is recommended that oral reports be limited to less than 3 minutes.

A. Executive Director & Principal – Dr. Magee

Report stands as submitted.

B. Chief Business Officer – Greg Wood


C. Director of Operations - Dave Riccardi


D. Human Resources Director – Amy Nguyen


E. Classified Report – Torino Johnson

Nothing to report.

F. Student’s Report – Evan Holland

Evan complimented the Administration on how they handled the recent student concerns regarding hate speech graffiti, giving students ample opportunities to express concerns and suggestions for continuing to improving Pali student climate.

G. Parent’s Report – Allison Holdorff Polhill, Dara Williams, Greg Nepomuceno

The Booster’s recent auctions (online and real time) were very successful.

H. Faculty Report – Amanda Campbell

Emilie Larew reported a faculty member requested the Columbia survey questions be compared to the ones asked 3 years ago.

I. Budget & Finance – Dr. Minh Ha Ngo, Olivia Castro

See Presentation item “H.”

J. Audit – Dara Williams, Ellen Pfahler, Alexander Shuhgalter

See Presentation item “G.” K. Post-Retirement Health Care Benefits Subcommittee – Ellen Pfahler, Michael Stryer

The committee will meet next week. They are looking for teachers to join.

L. Academic Accountability Committee – Sarah Crompton See Presentation “B.”

M. Election Committee – Emilie Larew, Allison Holdorff Polhill Deadline for candidates for Board election is March 31. 2016 Board election is May 2-9. The Election Committee has a detailed timeline to ensure that the election runs smoothly. Dara Williams suggested that the Board think about establishing appointed seats to allow for specific expertise in necessary areas such as finance and development. Emilie Larew and Monica Iannessa suggested that the Charter Committee begin to look at this as soon as possible so that when the Charter is revised, this possible change would be already be written and voted on.

N. Charter Committee – Allison Holdorff Polhill, Monica Iannessa, Dara Williams, Torino Johnson, Evan Holland The committee has not met.

VI. DISCUSSION ITEMS

A. CCSA Update – Emilie Larew, Dr. Magee

A number of Board members, teachers, classified staff attended informative sessions in Long Beach, CA. Conference sessions included a Governance Academy in which several Board members participated.

B. Board Resolution for Physical Education Exxemptions – Emilie Larew

Tabled for revision for item at April meeting.

C. Clarification Regarding Proposed Administrative Structure – Amy Nguyen

As a charter school, PCHS is not governed by all the same Ed Code as traditional schools, although it is utilized for guidance. The proposal for the updated administrative structure for next year does meet Ed Code requirements, though it does not appear to apply to us in this case.

D. Grading Policy Update – Dr. Magee Tabled until April meeting in order to include more details. E. Board Committee Membership Changes – Emilie Larew

The Board voted to add Monica Iannessa to the Election Committee.

ACTION: Emilie Larew moved to approve Monica Iannessa as an Election Committee member.

Seconded the motion: Dara Williams.

Passed with Monica Iannessa abstaining.

Yes No Ab Yes No Ab






Amanda Campbell X

VII. CONSENT AGENDA

A. APPROVAL OF REIMBURSEMENTS FOR EXECUTIVE DIRECTOR/PRINCIPAL

Board unanimously approved reimbursements totaling $1,311.85.

B. APPROVAL OF FIELD TRIPS

The Board unanimously approved field trips by Saiza, Ngo, Stoyanovich, and Holdorff Polhill.

VIII. OUTSTANDING BUSINESS

No outstanding business.

IX. NEW BUSINESS

No new business.

X. CLOSED SESSION

Board Chair will report publicly on any closed session action items for which a vote occurred.

The Board went into closed session to conference regarding labor negotiations (UTLA and PESPU) and public employee discipline/dismissal/release.

XI. OPEN SESSION

There was no report out.

XII. ADJOURNMENT

(Meeting Materials can be found on the Pali website under Governance, Board of Trustees, Agendas and Minutes, Material for Board Meetings)

The meeting adjourned at 10:45pm.

15777 Bowdoin Street, Pacific Palisades, CA 90272 * (310) 230-6623 * www.palihigh.org

@PaliCharterHigh * Facebook.com/PaliHigh

PCHS APPROVED BYLAWS REGARDING ELECTIONS


APPROVED BY BOARD OF TRUSTEES ON 2/16/16

EXCERPT SECTIONS FROM ARTICLE VII OF PCHS BYLAWS - ELECTIONS

Section 3. DESIGNATED TRUSTEES. The number of trustees shall be eleven (11) voting members and one (1) non-voting student member, unless changed by amendments to these bylaws and revision of the charter that created Palisades Charter High School. Except as otherwise provided, all trustees shall have full voting rights, including any representative appointed by the charter authorizer as consistent with Education Code Section 47604(b). If the charter authorizer appoints a representative to serve on the Board of Trustees, the Corporation may appoint an additional trustee to ensure an odd number of trustees. All trustees, except for the representative of the charter authorizer, shall be elected in accordance with this Section and Section 6 of this Article.

In accordance with the PCHS Charter and the adopted PCHS election policies, the trustees shall be as follows:

• Three (3) faculty members; The faculty will elect two (2) faculty members to the Board, each of whom shall serve a

staggered two-year term. The students will elect one (1) faculty member. The student-elected faculty member shall serve a one-year term.

A faculty member trustee must be currently employed as a faculty member at PCHS for the

duration of the term. Employment as a faculty member includes, but is not limited to, positions that are eligible for UTLA representation. No teacher who currently serves as a faculty bargaining unit representative may serve as a trustee.

• One (1) administrative member (from directors and managerial staff); The administrative staff shall elect the administrative member, who shall serve a two-year

term. The administrative trustee cannot be the Executive Director/Principal or the Chief Business Officer.

An administrative member trustee must be currently employed as an administrator or

management staff member for the duration of the term. • One (1) classified member; The classified staff shall elect the classified member, who shall serve a two-year term, to be

staggered with the administrative member.


A classified member trustee must be currently employed as a non-temporary classified staff member at PCHS for the duration of the term. No classified employee who currently serves as a classified bargaining unit representative may serve as a trustee.

• Three (3) parent members; The parents shall elect the parent members, one of whom shall be designated as not living in

PCHS’s traditional geographic area. Parent members will serve two-year terms. The parent member designated as not living in PCHS’s traditional geographic catch area shall be elected at the same time as one other parent member. The other parent member’s term shall be staggered such that all parent members are not elected in the same year.

A parent member must be a parent of a current PCHS student for the entire term. (For

example, if a candidate is running for a two-year term as a parent member, then the candidate must currently have a 9th or 10th grade PCHS student.) In addition, a parent member must not be an interested person as that term is defined in Section 4 of this Article.

In addition to the above requirements, the parent member designated as not living in PCHS’s

traditional geographic area must live outside the traditional PCHS residence area (based on the PCHS boundary map).

• Three (3) community members; Two (2) of the three (3) community members will be elected by PCHS personnel, the parent

stakeholder group, and the student body. All PCHS personnel will elect the third (3) community member. The community members will serve two-year terms. The terms shall be staggered so that the PCHS-elected community representative and one of the other community representatives are elected in one year, and the third community member representative will be elected in the other year. The year that one (1) parent member is elected shall be the year in which two (2) community members are elected.

A community member trustee must not be a parent of a PCHS student for the duration of the

term. The candidate for a seat as a community member trustee must live in the communities served by PCHS at the time of the election.

A community member trustee must not be an interested person as that term is defined in

Section 4 of this Article. PCHS desires that community member trustees have experience and expertise in areas that

include: education, law, finance, and/or fundraising. However, such experience and expertise is not a requirement to be eligible to serve as a community member trustee.

• One (1) non-voting student member.


The ASB Student Body President shall serve as a non-voting member of the Board. He or she shall have the same rights as a voting member of the Board except the right to vote, to move or second a proposal, or to hold a Board office. The Student member of the Board shall not be counted when considering whether a quorum is present.

Section 4. RESTRICTION ON INTERESTED PERSONS AS DIRECTORS. No more that

49 percent of the persons serving on the Board of Trustees may be interested persons. PCHS shall abide by conflict of interest policies applicable to public entities, including Government Code Section 1090 and the Political Reform Act. An interested person is (a) any person currently being compensated by the corporation for services rendered to it within the previous 12 months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a trustee as trustee; and (b) any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, son-in-law, daughter in-law, mother-in-law, or father-in-law of such person. However, any violation of the paragraph shall not affect the validity or enforceability of transactions entered into by the corporation. The Board may adopt other policies circumscribing potential conflicts of interest.

Section 5. BOARD MEMBERS’ TERMS. Board members’ terms shall be as described in

Element 4 of the charter that created Palisades Charter High School and Section 3 of this Article. Section 6. ELECTIONS COMMITTEE. The Board of Trustees shall appoint an Elections

Committee. The composition and responsibilities of the Elections Committee and the election-related policies and procedures carried out by the Elections Committee shall be as set forth in Element 4 of the charter that created Palisades Charter High School.

Section 7. USE OF CORPORATE FUNDS TO SUPPORT CANDIDATE. No corporation

funds may be expended to support a candidate. Section 8. EVENTS CAUSING VACANCIES ON BOARD. A vacancy or vacancies on the

Board of Trustees shall occur in the event of (a) the death or resignation of any trustee; (b) the removal of a trustee, with or without cause, by resolution of the board as noted below; (c) the declaration by resolution of the Board of Trustees of a vacancy in the office of a trustee who has been convicted of a felony, declared of unsound mind by a court order, or found by final order or judgement of any court to have breached a duty under California Nonprofit Public Benefit Corporation Law, Chapter 2, Article 3; (d) the increase of the authorized number of trustees; (e) the failure to solicit a candidate for a vacant trustee position; and (f) termination of employment with the Charter School for a board member who is an interested member.

Any trustee may be removed, with or without cause, by the vote of the majority of the entire

Board of Trustees at a special meeting called for that purpose, or at a regular meeting, provided that notice of that meeting and of the removal questions are given as provided in Section 14. Any vacancy caused by the removal of a trustee shall be filled as provided in Section 11.

Any trustee who does not attend three successive regular board meetings will automatically

be removed from the board without board resolution unless (a) the trustee requests a leave of


absence for a limited period of time, and the leave is approved by the trustees at a regular or special meeting (if such leave is granted , the number of board members will be reduced by one in determining whether a quorum is or is not present), (b) the trustee suffers from an illness or disability that prevents him or her from attending meetings and the board by resolution of the majority of board members agrees that trustee who has missed three meetings may be reinstated.

Section 9. RESIGNATION OF TRUSTEES. Except as provided below, any trustee may

resign by giving written notice to the chairman of the board, if any, or to the vice chairman or the secretary of the board. The resignation shall be effective when the notice is given unless the notice specifies a later time for the resignation to become effective.

Section 10. TRUSTEE MAY NOT RESIGN IF NO DIRECTOR REMAINS. Except on

notice to the California Attorney General, no trustee may resign if the corporation would be left without a duly elected trustee or trustees.

Section 11. VACANCIES FILLED BY ALTERNATES OR SPECIAL ELECTION. A

vacancy on the Board of Trustees shall be filled by the appropriate alternate as designated in the PCHS Charter and these bylaws. The alternate for any particular trustee position shall be designated as the next highest vote earner in the election in which the vacating trustee was most recently elected.

Should the designated alternate no longer be eligible or willing to serve, the vacancy shall be

filled by an appropriate special stakeholder election, with the exception that if the remaining term of office of a vacant trustee position is six (6) months or less, the vacancy may either be filled or left vacant by approval of the Board of Trustees or, if the number of trustees then in office is less than a quorum, by (1) the unanimous consent of the trustees then in office, (2) the affirmative vote of a majority of the trustees then in office at a meeting held according to notice or waivers of notice complying with Corporations Code Section 5211, or (3) a sole remaining trustee.

Section 12. NO VACANCY ON REDUCTION OF NUMBER OF TRUSTEES. Any

reduction of the authorized number of trustees shall not result in any being removed before his or her term of office expires.

PCHS FUNDRAISING POLICY

DRAFT


Palisades Charter High School Fundraising Policy

I. Purpose The purpose of this policy is to set forth the terms and conditions for the operation of fundraising by school-related organizations. II. General Statement of Policy Palisades Charter High School (“PCHS”) recognizes the financial contribution and support that it receives from generous school-related organizations. This policy is adopted to define the relationship between the PCHS and PCHS-related organizations in order to ensure our students’ needs are maximized. III. Relationship PCHS and the PCHS-related organizations enjoy a mutually beneficial relationship which fosters the continuous improvement of our students through an incredible outreach throughout our community. While the relationship is one of trust and support, PCHS-related organizations such as booster clubs and parent-teacher organizations are not PCHS sponsored organizations. PCHS related organizations must meet the terms and conditions of this policy to use the PCHS name, mascot, logo, PCHS facilities or to represent any affiliation with PCHS. PCHS related organizations shall not represent or imply that activities, contracts, purchases or financial commitments are made on behalf of or are legally binding upon the PCHS. IV. Terms and Conditions A) Conditions for Non-Profit 501 (c) (3) Corporations:

1) Palisades High School Booster Club, Inc. (“Boosters”) The Boosters will provide the following to the Executive Director and Pr incipal:

a) Letter from Dept. of Treasury ver ifying tax exempt status by approximately August 15, 2016.

b) Ar ticles of Incorporation by approximately August 15, 2016. c) Current Bylaws by approximately August 15, 2016, and any amendments thereto within a month of adoption. d) Evidence of Liability insurance by approximately August 15 of each year . e) Annual Registration with Attorney General (RRF-1) by approximately November 15 of each year . f) Current Statement of Information (S1-100) by approximately August 15, 2016 and biennially thereafter by approximately November 15th. g) Copies of the most recent Federal and State tax returns by approximately November 15 of each year .


2) By no later than August 15, 2016, and annually thereafter if the documents are

updated or revised, all Spor ts Related Booster Clubs formed as non-profit 501(c)(3) corporations will provide to the Executive Director Pr incipal the following documents:

a) Letter from Dept. of Treasury ver ifying tax exempt status. b) Ar ticles of Incorporation.

c) Current Bylaws. d) Evidence of Liability Insurance. e) Annual Registration with Attorney General (RRF-1). f) Current Statement of Information (S1-100). g) Copies of the most recent Federal and State Tax Returns. B) Conditions for Unincorporated PCHS-Related Organizations:

1) In order to determine all PCHS-related organizations a Request for Authorization must be submitted to and approved by the Executive Director Principal no later than August 15 of each year. Requests for authorization as a PCHS-related organization shall contain:

a) The name of the organization. b) The date of application. c) Membership quotas or qualifications. d) The names, addresses and phone numbers of all officers, updated annually. e) A brief description of the organization’s purpose. f) Any bylaws of the organization along with any amendments. g) A list of specific annual goals and objectives with meeting minutes. h) The names of those authorized to request funds from the organizations school account. i) The signature of the Executive Director Principal. j) Desired use for any money remaining at the end of the year if the organization is not continued or authorized to continue in the future. k) Evidence of liability insurance as required by law. l) If applicable, any documentation from the State of California or the Federal Government identifying the legal status of the PCHS-related organization, including Tax Identification Number.

2) Any program, fundraiser, or other activity sponsored by a PCHS-related organization shall be authorized and conducted according to Board policy, procedures, and PCHS rules. Announcements of events and related parent/guardian permission slips shall clearly indicate that the activity or event is sponsored by the PCHS-related organization, not by the PCHS.

3) Fundraising

a) All fundraising communications and events shall be organized with prior written approval of the Executive Director Principal. PCHS should be advised of fundraising activities prior to events to prevent overlapping efforts.


b) All requests for fundraising shall include a specific purpose for the fundraising activity. c) As soon as practicable, upon the completion of the fundraising event, a

fundraising report shall be provided to the Executive Director Principal. The fundraising report shall contain:

i) The name of the organization. ii) The date of the fundraising event. iii) A description of the fundraising event. iv) The expenses incurred by the organization and a copy of the receipts for the fundraising event. v) The amount of funds raised by the event.

d) In the interest of strategic planning and budget analysis, no later than the end of the PCHS year, a fundraising plan for the next PCHS year must be submitted to the Executive Director Principal for review and approval.

4) Accounting a) Audits: A PCHS-related organization must conduct an annual

accounting or audit of its receipts and disbursements and submit a financial or audit report, performed in accordance with generally accepted auditing principles, to the Executive Director Principal by October 1 of each calendar year. A PCHS-related organization shall permit the PCHS’s Chief Business Officer or designee to at least annually audit all bank accounts maintained by the PCHS-related organization at the PCHS’s discretion.

b) The PCHS-related organization’s bylaws must specify a reasonable procedure for internal financial control that shall be reviewed and approved by the PCHS’s Chief Business Officer.

5) Website a) A PCHS-related organization may operate a website that is accessed through PCHS website if the following conditions are met:

i) Written permission from the Executive Director and Principal is granted for the PCHS related organization to create a link to the organization’s website. ii) The content of the website is approved by the Board of Directors. iii) Sites, pages and/or other material that have not been actively maintained for six (6) months may be removed without notice. iv) Information published will not contain advertising, sponsored links, or the endorsement of any products or services without the written approval of the Executive Director Principal. v) No names, images, work or other information about specific students shall be published on the Internet without the written consent of the parent or legal guardian. vi) If any photograph, video, or other published image contains


individually identifiable students, permission to use the image must be on file from all students in the image. vii) Each PCHS-related organization shall maintain a file of

permission forms. It is the responsibility of the person publishing the content to verify written parent or legal guardian consent

before using any student name, image, work or other information on the Internet viii) Web pages may not be used to promote political positions, personal agendas, non-PCHS related activities, or other uses that jeopardize the PCHS’s tax-exempt status or be deemed inappropriate by the Board of Trustees. ix) Sites may not contain links to any questionable material or anything that can be deemed to be in violation of any PCHS policy or any applicable law. x) The PCHS name, mascot and/or logo may not be used without the written permission of the Executive Director and Principal.

6) Prohibited Activities: a) PCHS-related organizations should not make any direct purchases or payments, including, but not limited to, purchasing uniforms and payment of fees associated with any student activity without obtaining the Executive Director and Principal’s approval of such purchase. Representatives from the PCHS-related organization should meet and confer with the Executive Director Principal prior to the organization’s general meetings to determine if such approval for purchases are authorized. b) PCHS-related organizations cannot hire employees or independent contractors employed at PCHS without prior written approval from the Executive Director and Principal and without adhering to required background checks. c) All fundraising organizations described-above shall not solicit funds directly from perspective student participants and/or their families until a roster or the equivalent has been established for said activity. d) All PCHS fundraising entities are prohibited from requiring students or families pay to participate in any school activities. Pursuant to Education Code Section 49010 and 49011 supplies, materials, activities fees and equipment must be provided to students free of charge (Please see Section 49010 and 49011 attached hereto). Adopted [DATE] Revised [DATE] Created on 4/16/2012 and revised on 4/14/16


Education Code Section 49010

For purposes of this article, the following terms have the following meanings:

(a) “Educational activity” means an activity offered by a school, school district, charter school, or county office of education that constitutes an integral fundamental part of elementary and secondary education, including, but not limited to, curricular and extracurricular activities.

(b) “Pupil fee” means a fee, deposit, or other charge imposed on pupils, or a pupil’s parents or guardians, in violation of Section 49011 and Section 5 of Article IX of the California Constitution, which require educational activities to be provided free of charge to all pupils without regard to their families’ ability or willingness to pay fees or request special waivers, as provided for in Hartzell v. Connell (1984) 35 Cal.3d 899. A pupil fee includes, but is not limited to, all of the following:

(1) A fee charged to a pupil as a condition for registering for school or classes, or as a condition for participation in a class or an extracurricular activity, regardless of whether the class or activity is elective or compulsory, or is for credit.

(2) A security deposit, or other payment, that a pupil is required to make to obtain a lock, locker, book, class apparatus, musical instrument, uniform, or other materials or equipment.

(3) A purchase that a pupil is required to make to obtain materials, supplies, equipment, or uniforms associated with an educational activity.

Education Code Section 49011 (a) A pupil enrolled in a public school shall not be required to pay a pupil fee for participation in an educational activity.

(b) All of the following requirements apply to the prohibition identified in subdivision (a):

(1) All supplies, materials, and equipment needed to participate in educational activities shall be provided to pupils free of charge.

(2) A fee waiver policy shall not make a pupil fee permissible.

(3) School districts and schools shall not establish a two-tier educational system by requiring a minimal educational standard and also offering a second, higher educational standard that pupils may only obtain through payment of a fee or purchase of additional supplies that the school district or school does not provide.

(4) A school district or school shall not offer course credit or privileges related to educational activities in exchange for money or donations of goods or services from a pupil or a pupil’s parents or guardians, and a school district or school shall not remove course credit or privileges related to educational activities, or


otherwise discriminate against a pupil, because the pupil or the pupil’s parents or guardians did not or will not provide money or donations of goods or services to the school district or school.

(c) This article shall not be interpreted to prohibit solicitation of voluntary donations of funds or property, voluntary participation in fundraising activities, or school districts, schools, and other entities from providing pupils prizes or other recognition for voluntarily participating in fundraising activities.

(d) This article applies to all public schools, including, but not limited to, charter schools and alternative schools.

(e) This article is declarative of existing law and shall not be interpreted to prohibit the imposition of a fee, deposit, or other charge otherwise allowed by law.

15777 Bowdoin Street, Pacific Palisades, CA 90272 * (310) 230-6623 * www.palihigh.org @PaliCharterHigh * Facebook.com/PaliHigh

EDP REPORT


PALISADES CHARTER HIGH SCHOOL

BOARD OF TRUSTEES MEETING

EXECUTIVE DIRECTOR AND PRINCIPAL REPORT

APRIL 19, 2016

School-wide Goal 1

PCHS will establish appropriate types of communication for all stakeholders in order to ensure a respectful well-informed community;; sincere acknowledgement of communication;; and an understanding of the proper avenues of communications.

School-wide Goal 4

PCHS will establish procedures/norms to foster a positive school climate and to build trust among Board members, administrators, faculty and staff, students and parents.

Unity Day Recap - Saturday, April 2 in Mercer Hall

Palisades Charter High School held a Unity Day on April 2 to promote safety, respect, and solidarity among PCHS students, families, staff, and community. The event provided a forum for the school stakeholders to share input on how to move PCHS toward our mission of effectively serving all students. The gathering was sparked by racist, anti-Semitic, homophobic graffiti on school grounds and sidewalk. PCHS is grateful for the immediate support of our neighbors, law enforcement, and PCHS, LAUSD and Charter Office staff in dealing with the incident.

During the presentations, participants learned about ways stakeholders can have a voice in determining school funding priorities via the Local Control Accountability Planning process.

The school was honored to welcome special guests Assemblymember Richard Bloom, Daniel Tamm who serves as the Mayor’s Westside Area Representative, LAUSD School Board President Steve Zimmer, Dr. Bob Perry and Chris Humphrey from the LAUSD Charter Schools Division, as well as representatives from LAPD and LA School Police. PCHS Board members, administration and faculty were on hand to meet with families and community members.

A moving performance by the Pali Choir led by Josh Elson set an uplifting tone for the rally and led into community comments. Pali Ambassadors were on hand to assist.

PCHS is moving forward with the development of a school-wide, multi-phased human relations plan which will incorporate cultural awareness opportunities for staff and students.


Everyone In/Everyone Wins! LCAP 2016-17 survey/update

PCHS is gathering stakeholder input in preparation for the submission of our Local Control Accountability Plan at the end of June. Surveys will be posted on the school website for all stakeholders, Schoology for students, as well as distribution via Constant Contact to staff and parents. The surveys are open until Monday, May 2. Preliminary priorities have been vetted by the PCHS Long Term Strategic Planning groups and various parent groups including PIQE and ELAC.

School-wide Goal 2 - PCHS will ensure that curriculum will be aligned vertically

and horizontally to enhance student success in all subjects.

School-wide Goal 3 - PCHS will increase student success through positive

classroom climate and increasing student pass rates.

Updates from the Academic Achievement Team

Prepared by Monica Iannessa, Director of Student Achievement

Math Coach

Cheryl Onoye and Monica Iannessa have been co-teaching differentiated sample lessons with three other Algebra teachers: Alice Dilanchian, Michael Friedman, and Valerie Ransom. These lessons were held in the Study Center. A second round of lessons will take place in the teachers’ individual classrooms next week. The objective is to design more of these lessons for the whole Algebra I PLC. The lessons have been providing higher levels of engagement for all students. We still have to collect data on how well students are retaining the material. Cheryl is completing her cognitive coaching by May 20th. Cheryl Onoye is also working individually with four math teachers.

PLC/SLC

• PLC pullouts are still in progress (although we may be running out of fundingL) • PE - Health and Wellness journals and rubric • VAPA - Discipline of Artistry (Reflective Essay) and rubric • Gov/Econ - DBQ Common Core Performance Task • English 9 - Graded their spring common essay • World Cultures - Adopted course for G requirement, Humanities


• Environmental Engineering - Project based learning assignment for spring (design and build a water filter)

• Math Analysis - will be grading performance task and planning the fall calendar for next year

• SLC Pod teachers - will be approving the Humanities course and finalize tech skill requirements for tech credit (HS graduation) April 27

• Sarah Crompton is planning an SLC meeting to finalize Humanities and tech credit • PLC leader meeting to prepare for end of year notebook and stipend info turn in

New Teacher Training

April: the new teachers received training from Monica Iannessa, Emilie Larew, and Amanda Campbell on governance and administration.

May: the new teachers will be trained on student surveys and end of the year process from Susan Ackerman, Sarah Crompton, and Monica Iannessa on Monday, May 23.

Literacy Coach/The Village Nation

Ms. Adams organized students and parents for Unity Day. She also recruited our first PIQE TVN parent, Mrs. Hamilton, for the school board. Crystal Adams is completing her cognitive coaching training by May 20. Crystal is working with her 1:1 case loads.

Tech Coaches

Donna Mandosa has been guiding the coaches. The coaches are using a different ticketing system to record their case loads. Each has a different focus:

1. Steve Burr is focusing on Schoology. He has been working with VAPA to adapt their PLC project to a Schoology assignment.

2. Alex Van Name is focusing on the World Language Department. 3. John Vieira has been producing “how-to” or JOT (just one thing) videos.

Intervention Team

SSTs are still in progress. F notices from the 10 week grades are in the process of being mailed out. Teachers will be receiving notification about students who have more than a fail in just their classes and emails will be sent asking teachers to contact parents. 10-week Grade Data reviewed by the Study Skills teachers:

125 – A 84 - D

116 – B 172 - F

148 – C 2 No grades

The ratio at the end of the 10-week period stands at A/B/C's 389 to 256 D/F’s.


Dolphin Leadership Academy – Preparation for summer 2016

Paul Revere Middle School sent a recommendation list of 102 students to Monica Iannessa to prepare for our invitational letter. Amy Nguyen has posted for five teachers for this program.

Bilingual Program/ Fuerza Unida

Myrna Cervantes organized students and parents for Unity Day. Myrna Cervantes procured a contract with PIQE for the Fall Semester 2016. PIQE will begin September 10.

Students will take SRI in the next two weeks for reclassification using their grades and CELDT scores from this semester. Myrna Cervantes is working with the Special Ed department to ensure that EL/Sped students have access to the Achieve 300 curriculum. Myrna is confident that Achieve 3000 data can be used to measure student achievement growth and correct placement into EL/Sped classes. Parents of RFEP of less than two years (198) received monitoring notification by mail. Myrna Cervantes will be hosting a ELAC meeting on May 14 (incoming freshman testing date). The agenda will include feedback on LCAP priorities.

Fuerza Unida agenda for April is:

1. Report on the status of women and girls in California conference 2. MIT trip with Jesus Herrera 3. Noche de Sciencia cancellation 4. Calendar 5. Stipend/Auxillary Positions for next year 6. Unity Day

New Courses currently submitted for approval include:

Humanities

STEAM class

AP Readiness

Virtual Enterprise business class

Self Defense Class- piloted during 7th period Spring

A-G Website Drafts:

Anatomy

Combat, Conflict, and the Canon of War

Game Design

Geometry by Design


Postmodern American Literature Honors

Shakespeare Alive

Writing Games for Social Change

Attendance Office

Currently processing 250 families for school enrollment.

Updates from Student Support Services

Prepared by Mary Bush, Director of Student Support Services

Special Education students are participating in transition activities. They went on a field trip to Santa Monica Community College and Venice Skills Center on March 17th and will attend the Senior Seminar on April 15th. These activities are designed to assist students in making a smooth transition from high school to their post secondary choice.

This year, approximately 30 students have requested accommodations through the College Board and approximately 20 requests for ACT accommodations.

We are expecting approximately 60 students in Special Education to graduate in June and 45 incoming freshmen from Paul Revere. As we enter the enrollment process, we are seeing more and more students from private schools returning to Pali for high school.

Special Education, ELL and a Literacy teacher (as a pilot) completed training and are using Achieve3000, a program designed to increase literacy. Students are pre and post tested to measure gains in lexile levels.

This has been an especially difficult year for the Special Education Department with two teachers out for much of the Fall semester and one out for the Spring Semester. As of 4/5/16 we have completed at least 265 team meetings and have 77 needing to be held by the end of the school year not including the ten assessments currently in progress. Four of the initials are students in the residency area not attending Pali.

Our Health Office has arranged to have an additional AED on campus. It will be located in the Learning Center. We are in the process of developing a MOU to have the Westside Family Health Mobile Clinic on campus one day per month starting next school year. We are working with CharterSafe and our attorney to develop a MOU with WFHC. Under the direction of a Registered Nurse and Medical Director. the mobile clinic will provide STD testing, birth control and pregnancy counseling to students free of charge.


Counselors, school psychologist and several individuals from special education participated in Mental Health 1st Aid training in March. Those completing both sections of the class will receive certification.

We continue to explore the provision of mental health supports on campus. We are currently offering group counseling to support grief, anxiety, and anger management. Additionally, 46 students are currently receiving individual counseling. Our school psychologist provides 2 groups weekly to support school adjustment. The Department of Mental Health is now on campus two days each week to serve eligible students, currently eight of the 46 students are seen through DMH. DMH services are free of charge to Pali.

15777 Bowdoin Street, Pacific Palisades, CA 90272 * (310) 230-6623 * www.palihigh.org


CBO REPORT

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Palisades Charter High SchoolMore Than 50 Years of Innovation and Excellence

CBO REPORT

APRIL 19, 2016

BOARD OF TRUSTEES MEETING

PALISADES CHARTER HIGH SCHOOLl

The outside Auditors (VXD) are In the final stages of preparing the year-end 2014-2015Form 990 Tax Return. We are awaiting their Draft Return in preparation for the May 15*^2016 filing date. The Return will then be reviewed by the Board prior to its' submission.

Our Total Unrestricted Cash Balances at the end of March 2016 was $9.1Million (February 2016 was approx. $8.1 million). Note: Fund 20-Llfetime Benefits Accounthas been set up with LACOE and is included in the amounts ($5.1 million) noted above.

The 2015-2016 Second Interim Report with Actual Revenue & Expenses through January2016 as previously presented to the Board in March 2016 was also discussed in detail atthe April 1Budget & Finance Committee.

Educator Effectiveness Funding- A Budget will have to be created for this funding thancan be spent over the next 3 years (2015/16 to 2017/18). When the budget is prepared, itwill be presented and require Board approval.

Enrollment

Enrollment at the end of Month 7 (Mar. 22nd) was 2,938 (2,872 for same period 2014/15).The ADA to date is 2,850 (2,792-2014/15) @ at the rate of 96.3% (96.5%-2014/15). TheBudgeted ADA for 2015-2016 Is 2,793. We have increased the projected 2015/2016 ADAslightly (to 2,823) to reflect the improvement in ADA. The Final funded Level of ADA(Month 8 will be determined at the end of this month. We expect to be above the ADAestimates (2,823) used in the Second Interim Report being discussed. We have filed ourrequest to the CDE to accommodate the December 15' school closure and reducedattendance earlier In December for the Impact of the Elementary School bomb threat. Weexpect to hear back in the next month.

Civic Center Permit-Loan

We need to approve an option regarding the re-financing the Pool Loan with Bank of theWest. We received a 90 day extension on the maturing loan from Bank of the West (BOTW)under the same terms & conditions as the 5 year loan (Details included separately on theAgenda) which expires on April 30'^. As previously noted, we were contacted by 2 Banks-Cathay Bank & Pacific Western Bank who have both offered formal Expression of Interests(EOl). BOTW has yet to respond with an EOl but has stated that they intend on submittingone. These 2 EOl's are attached and were discussed at the April lT^ Budget &FinanceCommittee meeting. Given the current lower interest rates offered, we have also asked thatthe Rose Gilbert Loan (current Principal Balance Approx. $260,000 @ 5.69%) be Includedin the refinance proposal. Thus, the total refinance Amount Is approximately $835,000. An

15777 Bowdoin Street, Pacific Palisades. OA 90272 • (310) 230-6623/^Dolir^hortorUJinh * /-/-»m/Palil-lirth

www.palihiah.orc

OPERATIONS REPORT


OPERATIONS & FACILITIES REPORT

April 19, 2016 BOARD MEETING

UPDATES -‐-‐-‐

1. Mercer Hall music building exterior dolphin mural repainted and refreshed. The eye catching mural now “pops” from all directions.

2. Gym exterior Pali logos (2) are being repainted and refreshed. These will also “pop” from all directions.

3. A generous donation of three durable, all weather, ping pong tables have been installed on the stage in the quad for students to use during lunch. Paddles and balls available in the Library for checkout.

4. The final two parking lot lights were repaired. One is located at the far end of the stadium, the other, on the second deck, is closest to Sunset Blvd.

5. The “no” water issue for the second floor “A” building has been repaired.

6. Water valves flushed and repaired “A”, “D”, “E” buildings.

7. All new faucets and hardware have been installed in the Boys gym restroom and other gym areas as needed.

8. Median project in front of the school to begin with a fresh restoration from the EAST kids. PCHS will remove old broken sprinklers and replace with drip type irrigation, as well as remove existing old plantings (except trees).

9. Gender-neutral restroom signs ordered for installation and official designation at the Mercer Hall music building.

10. Bleachers repairs are finally complete with the installation of all new seating for the first two rows on each side. The broken seat sections also have been replaced throughout bleachers.

11. Numerous graffiti issues found on campus have been addressed and removed immediately when reported. Our painter will blend in a brick coloring to match the original school brick damage from previous graffiti incidents.


12. Filming, permits, and community parking continue to provide a steady revenue stream with expectations to exceed $1M+ in total permit revenue for 2015/2016.

13. LADWP meeting for post inspection of the Prop 39 initiatives. This inspection will allow PCHS to receive $40K+ in rebates from our energy conservation measures.

14. New lockers as part of 2015/2016 Capex projects ordered for Boys Gym locker room with the expected delivery and installation scheduled for late May.

15. The PA speakers have been repaired in the large Gym.

16. Phase Two security camera site walk with vendors conducted over last few weeks with expected implementation after the biding process has been completed, this summer 2016/2017 school year.

17. The MAGAC dispensing controller for pool is failing. Repairs have been made to keep it alive until bidding completed for a replacement unit. Cost TBD.

18. New recycling bins placed into classrooms in assistance with the EAST class for recycling improvement initiatives campus wide.

19. LAUSD repairs to leaking ceiling pipes nearly completed in various areas.

20. LAUSD should shortly finish up the gas leak repairs they started last year. Some additional excavation is required at the corner of “E” building. Concrete patchwork for walkway will be poured upon the completion of the repair.

21. Modular classrooms under review for possible Temescal building replacement sometime in the future in accordance with PCHS/LAUSD master plan.

22. A modular clubhouse for the baseball team is under review for inclusion in the 2016/2017 budget cycle.

23. Lighting has been repaired in Mercer Hall for the main stage and the overheads in prop loft.


24. The CINTAS company has completed the fire life safety repairs discovered during the Reg 4 testing for the existing fire sprinklers and flow valves.

25. A patron was injured during the Holiday Boutique. Our insurance company is reviewing and investigating the claim of a trip on a carpet draped over an extension cord.

26. Meeting with an outside engineer and an architect to discuss possible District funding for bungalow replacements. Met with outside modular building company for pricing on replacements.

27. PCHS and DSA working with LAUSD to close the bungalow and elevator projects from 2006 that were never properly closed out prior to occupancy.

28. Thermostats have been replaced in the “W” buildings with further Prop 39 change outs expected.

29. The air conditioner units have been repaired for the Temescal classrooms.

30. The visitor stadium restrooms main sewer lines have been hydro-jetted out and repaired.

31. Decking that was rotted at U101 bungalow complex removed, replaced, and repaired as needed. Further repairs will be made over the summer 2016/2017.

32. Basketball coach’s office renovated with new flooring, paint, etc, as part of the Gym Capex 2015/2016 project.

33. Quotes received for stadium track and field replacement for the 2017/2018 school year.

34. Lighting to be installed El Medio staircase and at the base of the goat path.

35. Additional A.L.I.C.E. training drills may be scheduled for the 2016/2017 school year with emphasis on early rollout with stronger educational sections for students and teachers.

HUMAN RESOURCES REPORT


Human Resources Board Report -‐ April 19, 2016

Elections/New Hires:

Name Classification/Position Funding Source Effective Date

Oscar Cabrera Maintenance Tech General April 1, 2016

Request for Part-‐Time Assignment for 2016/2017:


Dana Liss Teacher – Math (part-‐time, odd or even day only)

General August 15, 2016

Cheryl Rivin Teacher – Math (part-‐time every day, half day)

General August 15, 2016

Resignations/Retirement/Release:


Marie Giribaldi Teacher General June 11, 2016

Gay Chambers Sr. Office Assistant General July 5, 2016

Benefits planning for 2016-‐2017: The Health and Welfare Committee met on April 13th, 2016 to discuss medical, dental and vision benefit options for the 2016/2017 academic year. On April 14th, Armondo Cabrera, Regional Account Manager with SISC presented the 2016/2017 pricing proposal from Self Insured Schools of California -‐ SISC. SISC is proposing an overall rate increase of just over two percent for active employees. This includes minimal increases for Kaiser and Anthem Blue Cross. VSP rates will remain the same while our rates for Delta Dental will decrease slightly. The plans for retirees have significant increases ranging from 8 to 14 percent. Eric Larson, VP & Dir. Employee Benefits with Montage Insurance will present a proposal from Montage Insurance on Tuesday, April 19th. Navali Insurance will also be at the school on Tuesday to present their bid proposal.


Human Resources Board Report – page 2

Illness Leave Donations: Active employees are able to donate unused illness days towards the illness bank of employees with a medical need. In the past month alone eighteen employees have voluntarily transferred over thirty-‐nine illness days to employees in need of additional leave.

Summer Program Staffing: The Human Resources office is processing faculty applications for our Summer Bridge – Dolphin Leadership Academy and summer school. In addition, the 2016/2017 stipend and part-‐time out of the classroom positions were posted for internal applicants on April 6th. The deadline to apply for those positions is April 28th at 4:00 p.m.

End of Academic Year Notifications: Notification of Reasonable Assurance letters will be sent to all classified employees and substitute teachers who work less than 12 months. This letter allows the employees that do not work during the summer to plan for their return in the fall. The letters will be distributed to the classified staff prior to May 15th. On April 19th, the Intent to Return forms were distributed to current faculty and staff. The deadline to turn in an Intent to Return letter is May 15th.

Supplementary Retirement Plan: HR exercised due diligence in exploring options available for early retirement incentives. We enlisted Public Agency Retirement Services – PARS to calculate the immediate and long range financial implications of such a program. The analysis is a free service. PARS would be available to offer their services for a fee, if PCHS decided to implement the program. Eric Larson from Public Agency Retirement Services completed a detailed analysis of the feasibility of offering supplementary retirement incentives to employees. A summary of the PARS report for PCHS is included with the Board Materials. At this date, HR is not recommending the ERI program for the 2015/2016 academic year.

Labor Market for Teachers: There remains a small pool of teachers in labor market for this year just as last year. In order to secure the top candidates for our open teaching positions Amy Nguyen and Siquia Harris are aggressively recruiting candidates through our local universities, CSUN, CSUDH, UCLA and LMU. We will be attending the Bilingual Latino & Minority Teacher Recruitment Career Fair on May 11, 2016. In addition, we are continuing to post positions on multiple career and job websites. Departments with open positions are actively selecting candidates and engaging in the interview process. This is the most opportune time to select and hire faculty for the 2016/2017 academic year.

Financial Incentives in Staffing: In seeking to utilize all available channels for hiring two areas could improve. First, Palihigh does not currently offer an employee referral incentive. We have excellent teachers on our faculty. It would be prudent to offer a bonus to our current staff for each qualified candidate they refer to us, that results in a new hire. Second, PaliHigh does not currently offer an incentive to faculty or staff to turn in a resignation notice early. Early notification would promote a quick start on the hiring process leading to the largest applicant pool and selection of the top candidates for each department. A financial incentive, such as an early notification bonus, would direct current employees to make decisions early enough to allow for strong staffing in the following school year.

4/14/16 ACADEMIC ACCOUNTABILITY COMMITTEE

MINUTES

DRAFT


ACADEMIC ACCOUNTABILITY

BOARD STANDING COMMITTEE

THURSDAY, APRIL 14, 2016

3:30 PM, Academic Achievement Room

DRAFT MINUTES REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board of Palisades Charter High School may request assistance by contacting the Main Office at (310) 230-6623 at least 24 hours in advance. Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice. All items may be heard in a different order than listed on the agenda. I.PRELIMINARY A. Call to Order 3:34pm B. Roll Call

Member Present Absent

Member Present Absent

Crystal Adams X Monica Iannessa X Sarah Crompton X Steve Klima X Michael Friedman X Chris Lee X Rhonda Geller X Karen Perkins X Marcia Haskin X Pippa Thomas X Evan Holland X II. APPROVAL OF THE MINUTES: Motion to approve as written- Marcia Haskin, Second- Steve Klima, Abstain- Sarah Crompton, Rhonda Geller III.PUBLIC COMMENT: Rhonda Geller wanted to comment on a teacher’s makeup policy, particularly in relationship to her son’s 504 and conflict between the class and his sport (absences). Monica Iannessa advised that she talk with the teacher and the administrator of the math department, Jeff Hartman, and Ms. I noted that Sports/Athletes & Periods 5/6 is on our agenda today.


IV. DISCUSSION ITEMS

A. STATE AND FEDERAL METRIC ANALYSIS AND REQUIREMENTS BOARD PRESENTATION RECAP Monica Iannessa reviewed the PowerPoint presentation that Chris Lee gave at the last PCHS Board meeting, particularly AYP vs. API. We also discussed our Program Improvement status & “safe harbor,” awaiting the new formulas for AYP/API. Ms. I also reviewed the other state and national requirements and data that PCHS collects. The Board requested that we analyze anyplace where we are well above or below the norm. For example, they requested that we review item B below.

B. ANALYSIS OF GRADE DISTRIBUTION FOR ATHLETES IN MATH/SCIENCE CLASSES FOR 5TH/6TH PERIODS (BOARD REQUEST) Steve Klima asked why we are only collecting data about math and science rather than any course. Haskin said that perhaps when we collect and analyze the data, we might have to look at our bell schedule, giving accommodations to athletes. Karen Perkins said that she has offered to teach a period 0, but was told that we could not “fill a class.” Michael Friedman also volunteered to teach a period 0 so that athletes could take math early in the day. Haskin said the grade distribution for athletes during periods 5&6 is critical data. Klima said that Ed Code says you have to offer makeups to anyone who legitimately absent. We need to look at the data before we make judgments. Perkins commented that the data will be flawed, because you will not see lower grades in p5/6 from teachers who really push their student athletes to makeup the missing work. We will do a qualitative and quantitative review. Klima said that students who Fail a p5 or 6 might no longer be eligible to play a sport, and therefore the data will be incomplete;; Iannessa said we could review eligibility lists and pull that data. Iannessa suggested that we collect student data/opinion via Schoology – would students take a period 0 course? We commented that the problem begins with CIF, the organization that schedules when games start. We divided tasks for collecting data:

Klima will talk to AD Aikin about CIF. Perkins and Friedman will make a teacher survey. Holland, Thomas, and Lee will survey the students (on Schoology). Iannessa and Haskin will review course data (with Dr. Ngo’s help). Geller & Haskin will phone comparable schools and inquire about how they support their student athletes when they miss school (ElCo, Granada, Mira Costa, SaMo, and Hamilton)

C. REVIEW OF GOVERNANCE POLICIES

http://palihigh.org/pdfs//BoardofTrustees/Board%20of%20Trustees%20Governance%20Policies%20Revised%209_15_15%20copy.pdf We were asked to review the PCHS Governance Policies and determine which pertain to Academic Accountability. On a side note, Perkins noted that we should remember to define this sub-committee’s mission.


The Board does not annually review the Global Goals Policies;; the annual goals are developed without reviewing page 18 & 19 of the Governance Policies PDF. Our Board follows the Carver method;; the Board’s mission is “oversight.” Iannessa recommends that we table review of the policies, and next meeting we will focus on Goals Policies #1 & #4.

D. BOARD PRESENTATION ITEM Tabled until we can collect & analyze the student-athlete data.

V. ACTION ITEMS A. BOARD PRESENTATION ITEM

VI. NEW BUSINESS/MEMBER CONCERNS

A. NEW PROPOSALS Klima is concerned about our online health class, which is offered by BYU;; BYU’s curriculum doesn’t discuss LGBT issues, only recommends abstinence as birth control, etc. Geller has the printout from BYU. We should also review the Apex and Acellus options. We need to review this for/with Curriculum Council. We will request to discuss this at the Curriculum Council meeting on 5/18/16.

VII. ADJOURNMENT 5:00pm

Our next meeting is 5/12/16, with next Board meeting 5/17/16. 15777 Bowdoin Street, Pacific Palisades, CA 90272 * (310) 230-6623 * www.palihigh.org


ELECTION COMMITTEE MEETINGS

3/31/16 AND 4/7/16

MINUTES

DRAFTS



ELECTION COMMITTEE

MINUTES THURSDAY, March 31, 2016

3:30PM, ROOM F104

REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board of Palisades Charter High School may request assistance by contacting the Main Office at (310) 230-6623 at least 24 hours in advance. ALL TIMES ARE APPROXIMATE AND ARE PROVIDED FOR CONVENIENCE ONLY Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice. All items may be heard in a different order than listed on the agenda.

I. PRELIMINARY:

A. CALL TO ORDER – R KING B. ROLL CALL: Rob King, Jeanne Saiza, Allison Holdorff-Polhill

Carolin Herrmann, Alex Shughalter, Greg Nepomuceno UTLA Representative: Steve Klima Non-members Present: Emilie Larew and Sherry Martin

II. APPROVAL OF THE MINUTES: A. Regular Meeting – February 4, 2016 B. Special Meeting – February 8, 2016 C. Special Meeting – February 25, 2016 D.

Action: Minutes for February 4, 2016 and February 8, 2016 had been approved at prior meetings. Jeanne moved to approve February 25, 2016 minutes with amendments. Allison seconded. 4 Approved 0 No

III. PUBLIC COMMENT: Non-agenda items: No individual presentation shall be for more than two (2) minutes and the total time for this purpose shall not exceed sixteen (16) minutes. The Committee will not respond to presentations and no action can be taken. However, the Committee may give direction to staff following a presentation. Speakers may choose to speak during the public comment segment and/or at the time an agenda item is presented. Emilie Larew suggested that we not require video and photos, but recommend them.



IV. DISCUSSION AND ACTION ITEMS:

A. SELECTION OF COMMITTEE OFFICERS Rob stated he agreed to step in as interim president until a full committee could convene. Committee elected new officers. Allison nominated Jeanne. Rob seconded. Rob nominated Allison for secretary. Jeanne seconded. Action: Jeanne Saiza will be Election Committee Chair and Allison Holdorff-Polhill- will be Election Committee Secretary. 4 Approved 0 No B. STUDENT ELECTED BOARD OF TRUSTEE MEMBER – SELECTION PROCESS Issue whether students should nominate teachers. Students did not run a nomination process. Alex suggested students us PA system and student senate. Action: Jeanne moved to extend student-elected faculty trustee deadline April 7th to allow student leadership to solicit nominations due interruption of spring break and confusion about the process. Allison seconded. 4 Approved 0 No C. ELECTION UPDATE/PROCEDURE/PROCESS RECOMMENDATIONS Clarify in future forms that videos and photo are recommended but not required. Agreed to eliminate 25-word statement. Resumes, 100 or less word candidate statement, and signed copy of board responsibilities will continue to be required items. D. IDEAS FOR REACHING MORE PARENTS Inform parents at student orientation. Announce during Unity Rally. Fine-tune our marketing strategies. Yearlong encouragement to get parents involved in school activities included board. Have computer set up in main office hallway to register parents. Carolin will create QR code for flyers for parent by April 4th E. SOLICITATION OF CANDIDATES F. RECOMMENDATIONS FOR NEXT YEAR. Covered in above agenda items. G. COMMUNICATING WITH CANDIDATES ABOUT PROCESS: Send Board Policies on conduct while running for the board instead of having an onsite meeting.

V. NEW BUSINESS: Next meeting:



ELECTION COMMITTEE

MINUTES THURSDAY, April 7th, 2016 3:30PM, ROOM F104

REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board of Palisades Charter High School may request assistance by contacting the Main Office at (310) 230-6623 at least 24 hours in advance. ALL TIMES ARE APPROXIMATE AND ARE PROVIDED FOR CONVENIENCE ONLY Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice. All items may be heard in a different order than listed on the agenda.

I. PRELIMINARY:

A. CALL TO ORDER –ROLL CALL: Jeanne Saiza called the meeting to order at 3:43 pm Rob King, Jeanne Saiza Allison Holdorff Polhill, Monica Iannessa, Greg Nepomuceno and Pippa Thomas were present.

II. APPROVAL OF THE MINUTES: None

III. PUBLIC COMMENT: Non-agenda items: No individual presentation shall be for more than two (2) minutes and the total time for this purpose shall not exceed sixteen (16) minutes. The Committee will not respond to presentations and no action can be taken. However, the Committee may give direction to staff following a presentation. Speakers may choose to speak during the public comment segment and/or at the time an agenda item is presented.

IV. DISCUSSION AND ACTION ITEMS

A. Review Bylaws and Election Policies to prepare short educative guidelines

Rob King moved to send the entire Board of Trustees Election Policies approved 2/16/16, Jeanne Saiza seconded. The motion passed unanimously (and Pippa Thomas).

B. Verify Eligibility of Candidates

Monica Iannessa verified the zip code whether the candidate had a student. The committee reviewed and approved of each candidates packets.



C. Update on Parent Voting Registration

Jeanne Saiza attended Showcase Night to pass out the QR code and assist interested parents with voter registration. Interest at this event was low. Registration was available at the Unity Rally. Committee will update last year’s list and merge with this year’s parent registration list. As of 4/7/2016 174 parents have registered to vote. Committee agreed to make sure registration information in future newsletters and to send out another separate announcement to parents.

D. Candidate Forum

The committee addressed the following questions: When should a forum take place? What is a candidate runs unopposed? Rob King suggested it be invitational. The committee agreed to have a public forum invitational on April 14 at 6:00 pm in the Library. Monica Iannessa agreed to facilitate the forum. Sherry Martin will contact Andrea King about availability of library. Jeanne Saiza requested that an email blast go out to the entire stakeholder community inviting them to the candidate forum.

Allison Holdorff-Polhill moved that the public forum be on 4/14/16 at 6:00 pm in the Library (contingent on Andrea King) with Monica Iannessa facilitating the forum. It was agreed that the forum would be filmed.

The committee unanimously approved on the motion (and Pippa Thomas).

V. NEW BUSINESS

Monica Iannessa suggested the committee meet and check the ballot and posting website. The committee agreed to proof and review election buddy ballots on April 25, 2016 at 3:30 pm in the A Building Conference Room.

Next meeting: April 25th 2016 3:30 in A-Building Conference Room

Meeting was adjourned at 4:40 pm.

NEW POOL LOAN APPROVAL DOCUMENTS

LOAN FROM LIFETIME HEALTH BENEFITS FUND PROPOSAL

TERMS AND CONDITIONS

BORROWER: Palisades Charter High School

CREDIT

FACILITIES: A fully-amortizing term loan in the amount of $835,000 with noprepayment penaltyto applyduringthe life of the term loan

PURPOSE: To refinance two existing term loans currently in place

INTEREST RATE: Fixed 4.5%

MATURITY:

REPAYMENT:

5 years

Equal monthly payments of principal and interest from theCivic Center Permit Account based on a 5-year full amortization

We currently have approximately $5.1 million in the Lifetime HealthBenefits(LHB) Fund. $835,000 is about 16%of this Fund Balance. The schoolcontributes $691,000 to the fund annually.

At the current rate being earning by the County Treasury (0.65%), the LHB Fundwould earn $27,575 in interest in 5 years.

At the proposed rate of Loanrateof 4.5%, the LHB Fundwould earn $99,015 ininterest in 5 years.

We can add $71,440 to the LHB Fund in five years with this proposal.

The Civic Center Permit Account has shown annual profits since 2013, includingdebt service. It is projected to be able to contribute more than $300,000 to theGeneral Fund for Deferred Maintenance starting in 2016-17.

With the projected Civic Center Permit Accountprofits for the next 5 years, theloan could possibly be paid in full before the maturity date of the loan.

EARLY RETIREMENT INCENTIVE OPPORTUNITIES

EDP REIMBURSEMENTS

FIELD TRIPS

MARCH!29!2016!BOARD!MEETING!4!!MINUTES! DRAFT! · 2017-05-31 ·...

Documents

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