MARCH 8, 2016 at 5:30 pm REGULAR SESSION AGENDA · 3/8/2016 · A. ELECTION FUND – 4931-001...

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MARCH 8, 2016 at 5:30 pm REGULAR SESSION AGENDA

1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT Report from Nancy White – Women’s Commission ____________________________________________________________________________________ 4. DEPARTMENT UPDATES ____________________________________________________________________________________ Pages 7-19 5. FIRST HEARING OF 3D STONE, INC. TAX ABATEMENT APPLICATION Resolution 2016-11A: Part 1 – Preliminary Approval of Tax Abatement for 3D Stone, Inc. Page 20 ____________________________________________________________________________________ 6. HEALTH DEPARTMENT, Penny Caudill Pages 21-23

A. Request for Creation of New Fund and Budget Lines and Simultaneous Additional Appropriations

FUND 8149-000, FUTURES – TITLE V 10.0002 LPN $ 3,540.00 10.0003 Clinic Manager $ 3,035.00 11.8001 FT Health/Dental/Life $ 2,700.00 11.8101 FICA $ 920.00 11.8201 PERF -0- 12.0001 Nurse Practitioner $ 6,200.00 12.7801 PT Hourly $ 1,300.00 TOTAL $17,695.00 The Title V funds equal $17,695.00 to be used for personnel. This amount will cover a few pay periods. PERF will get split from other fringe lines and some slight adjustments will be needed as we near the final payout to even out the lines. Title X funds should soon follow this appropriation. <><><><><><

MONROE COUNTY COUNCIL Monroe County Courthouse, Room 306

100 W Kirkwood Avenue Bloomington, IN 47404

Phone: (812) 349-7312 Fax: (812) 349-2982

Cheryl Munson, President Ryan Cobine, President Pro Tempore

Marty Hawk Lee Jones

Geoff McKim Eric Spoonmore

Shelli Yoder R. Michael Flory, Council Attorney

Kim Shell, Council Assistant

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B. Request Approval to Amend 2016 Salary Ordinance to add the following note: The Salary Ordinance lines 8126-015/6 Health – Futures can also be funded, in part, from Futures-Title V Grant (denoted 8149-000 2016) funding for these lines, from whatever source, shall be capped at the amounts set out in 8126-015/6.

State Board of Accounts requires funding for Futures Clinic received from Title X and Title V funds to be set off in separate Funds. Each fund will contribute to a portion of the salaries lines set out in 8126-015/6; we have consulted with SBA and determined that a Note to the Salary Ordinance is the preferred way to show that two sources of funding will be drawn upon for these salaries.

<><><><><>< Pages 24-29 C. Request for Creation of New Budget Lines and Simultaneous Additional

Appropriations FUND 8126-016, FUTURES CLINIC 10.0002 LPN $ 36,793.00 10.0003 Clinic Manager $ 33,047.00 11.7601 Longevity $ 1,000.00 11.8001 FT Health/Dental/Life $ 15,016.00 11.8101 FICA $ 11,487.00 11.8201 PERF $ 9,778.00 12.0001 Nurse Practitioner $ 60,000.00 12.7801 PT Hourly – CN $ 7,000.00 12.7802 PT Hourly – PSA $ 12,000.00 20.0001 Supplies $ 53,217.00 20.0005 Uniforms -0- 20.0008 Medical Supplies -0- 20.0009 Medications -0- 20.0010 Public Information -0- 20.0011 Contraceptives -0- 30.0002 Labs $ 35,217.00 30.0003 Postage -0-

30.0004 Travel -0- 30.0005 Telephone -0- 30.0006 Registration & Conference Expenses -0- 30.0007 Insurance – Medical Malpractice -0- 30.0009 Contractual Services -0- . TOTAL $274,555.00 TOTALS: 10’s Category = $186,121.00; 20’s Category = $53,217.00; 30’s Category = $35,217.00 This fund covers the primary budget for Futures Clinic and is covered by Title X dollars and assorted fee revenue (fees/donations/Medicaid/Third party payers). This budget is based on 12 months yet accounting for additional funds from TANF and Title V tend to add to the overall budget.

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Total expected Revenue: Title X $219,224.00 TANF $ 13,566.00 * Title V $ 17,695.00 * Grants $250,485.00 REV $ 35,500.00** Budget $285,985.00

*In new funds **Estimate for revenue is less than 2015 amount to be conservative <><><><><>< Pages 30-32

E. Request for Creation of New Fund and Budget Lines and Simultaneous Additional Appropriations

FUND 8150-000, FUTURES – TANF 20.0001 Supplies $ 6,500.00 30.0001 Services $ 7,066.00 TOTAL $13,566.00 The TANF (Temporary Aid to Needy Families) funds will be used to cover initial supplies and services such as labs and contractual services. Once these funds are spent we will transition into using Title X funds. ____________________________________________________________________________________ 7. LEGAL DEPARTMENT, David Schilling Pages 33-34 Request for Approval of Additional Appropriation FUND 4203-000, COLLECTION FEES/PERSONAL PROPERTY 30.0025 Personal Service/Misc. Exp. $40,000.00 Attorney Fees and Penalty payments collected from delinquent personal property tax payers are deposited into the Collection Fees/Personal Property Fund 4203 (“Fund”). The fees and penalties are paid in addition to the taxes due. Thus, no tax receipts are deposited into the Fund. The Salary Ordinance states that the fees and penalties shall be paid to the County and Council Attorneys as part of their salaries. This request seeks an appropriation of $40,000.00 to the expense line within the fund, so that fees and penalties up to that amount, can be paid out as salary and as the County’s FICA match on the salary amounts paid. ____________________________________________________________________________________ 8. PROBATION DEPARTMENT, Linda Brady Pages 35-37 Request for Approval of Additional Appropriations FUND 9122-001, JUVENILE DETENTION ALTERNATIVES INITIATIVE (JDAI) 20.0001 Program Supplies $21,750.00 30.0003 Computer Maintenance/Software $ 8,250.00 40.0001 Equipment $20,000.00 TOTAL $50,000.00

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The Monroe Circuit Court received grant funding to implement the Juvenile Detention Alternatives Initiative (JDAI) in Monroe County for the 2015-2016 grant year. The Annie E. Casey Foundation’s Juvenile Detention Alternatives Initiative is a bipartisan movement for juvenile justice reinvestment. The initiative involves the reallocation of government resources away from mass incarceration and toward investment in youth, families, and communities. For over 20 years, the Annie E. Casey Foundation’s Juvenile Detention Alternatives Initiative (JDAI) has proven that the juvenile justice system’s dual goals of promoting positive youth development and enhancing public safety are not in conflict and can be greatly strengthened by eliminating unnecessary or inappropriate confinement. As a JDAI site, the Monroe Circuit Court will pursue eight core strategies to accomplish this objective. This appropriation request is to support the coordination and implementation of creating alternatives to securely detaining youth using 100% GRANT FUNDING. ____________________________________________________________________________________ 9. VETERANS’ AFFAIRS DEPARTMENT, Mary Elftman Page 38

Request for Approval for Additional Appropriations FUND 1000-012, GENERAL-VETERANS 10.0001 Veterans’ Service Officer/Director $20,665.19 11.8001 FT Health/Dental/Life $ 8,505.00 11.8101 FICA $ 1,582.00 11.8201 PERF $ 5,751.00 30.0001 Training $ 5,000.00 TOTAL $41,503.19

The Veterans’ Affairs Department is requesting an additional amount in the 10’s of $36,503.19 and an additional amount in the 30’s of $5,000.00. The VA Service Officer position was not budgeted at the full-time salary rate of a PAT III (40) EXEMPT during the 2016 budget session. As such, the personnel line is short, as are the corresponding benefits lines.

Additionally, as this is a new Veterans’ Affairs Service Officer, it is important to have an adequate training budget.

____________________________________________________________________________________ 10. YOUTH SERVICES BUREAU, Mark DeLaney Pages 39-43

Request for Creation of New Fund and Budget Lines and Simultaneous Additional Appropriations

FUND 9131-000, INDIANA COALITION AGAINST DOMESTIC VIOLENCE (ICADV) 20.0001 Program Supplies $ 600.00 30.0001 Program Evaluation $ 400.00 TOTAL $1,000.00 This request is to create a new fund, budget lines, and appropriations for a $1,000 funding award from the Indiana Coalition Against Domestic Violence. The purpose of this funding is to supplement any cost incurred in development, implementation, and evaluation of the Page by Page program. This program is a collaboration between the Youth Services Bureau, the Monroe County Youth Council, and other community agencies to support the promotion of the 40 Developmental Assets in grade school and high school aged children. Please see the attached MOU for more information. ____________________________________________________________________________________

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11. HOUSEKEEPING 2016 BUDGET A. ELECTION FUND – 4931-001

Budget Lines Corrections: Approved:

20.0002 Printing $5,000.00 30.0001 Postage $10,000.00

Changed to:

20.0002 Postage $10,000.00 30.0001 Printing $5,000.00 The Budget Lines were submitted incorrectly. A motion will be presented to transfer $5,000.00 from 30’s to 20’s. <><><><><>< B. VIOLENCE AGAINST WOMEN GRANT – 8146-016 Budget Lines Corrections: Approved: 20.0002 Equipment-Courts $2,543.88 20.0003 Equipment-Clerk $ 901.36 20.0004 Printing $5,525.00 20.0005 Travel $4,457.80 20.0006 Training $2,350.00 20.0007 Postage $ 46.00 20.0008 Kits-Law Enforcement $1,250.00 20.0009 Kits-Victims $2,250.00

Changed to: 20.0002 Postage $ 46.00 20.0003 Kits – Law Enforcement $1,250.00 20.0004 Kits – Victims $2,250.00 30.000 4 Printing $5,525.00 30.0005 Travel $4,457.80 30.0006 Training $2,350.00 40.0002 Equipment – Courts $2,543.88 40.0003 Equipment – Clerk $ 901.36 The Budget Lines were submitted incorrectly; certain expenditures that were listed in the 20’s Category should have been in the 30’s Category and visa versa. <><><><><><

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C. PUBLIC WORKS/HIGHWAY DEPARTMENT, Lisa Ridge Pages 44-59 FUND 1176-530, HIGHWAY – MOTOR VEHICLE HWY - ADMIN

i. Request Approval to Amend Title and Changes in Job Duties a. 10.0002 Highway Director/Public Works Engineer to Public Works Director

b. 10.0013 Highway Director/Engineer Assistant Highway Engineer to Highway Engineer The Highway Department (Public Works) recently went through some personnel changes. The job titles and descriptions for 2 positions need to be updated to reflect the changes in the Department, along with an updated organizational chart. We are asking to revise the titles of the Highway Director/Public Works Engineer and Highway Director/Engineer Assistant Highway Engineer, along with updating job descriptions. Plus include an Addendum to the Director position. ____________________________________________________________________________________

FUND 1176-530, HIGHWAY – MOTOR VEHICLE HWY - ADMIN ii. Request Approval to Amend 2016 Salary Ordinance

FROM: TO: a. 10.0002 Highway Director/Public Works Engineer to Public Works Director b. 10.0013 Highway Director/Engineer Assistant Highway Engineer to Highway Engineer ____________________________________________________________________________________ 12. APPROVAL OF MINUTES -February 9, 2016 Pages 60-84 -February 23, 2016 Pages 85-88 ____________________________________________________________________________________ 13. COUNCIL COMMENTS ____________________________________________________________________________________ 14. ADJOURNMENT

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RESOLUTION 2016 - 11A

PART I: PRELIMINARY APPROVAL OF TAX ABATEMENT FOR 3D STONE, INC. The Monroe County Council resolves that the area shown in the attached Exhibits, more commonly described as 6700 SOUTH VICTOR PIKE, BLOOMINGTON IN 47403, in Monroe County Indiana, is hereby preliminarily declared an Economic Revitalization Areas for five (5) years pursuant to Indiana Code 6-1.1-12.1 et al. The attached Statement of Benefits submitted by 3D STONE INC., is now preliminarily approved, as set forth in the attached exhibits. Deductions shall be made for ten (10) years for personal property improvements. Presented to the County Council of Monroe County, Indiana; read in full and adopted on the 8th day of March, 2016.

* * * * * * *

MONROE COUNTY COUNCIL

“YEAS” “NAYS”

________________________________ ________________________________ Cheryl Munson, President Cheryl Munson, President

________________________________ ________________________________ Ryan Cobine, President Pro Tempore Ryan Cobine, President Pro Tempore

________________________________ ________________________________ Marty Hawk, Member Marty Hawk, Member

________________________________ ________________________________ Lee Jones, Member Lee Jones, Member

________________________________ ________________________________ Geoff McKim, Member Geoff McKim, Member

________________________________ ________________________________ Eric Spoonmore, Member Eric Spoonmore, Member ________________________________ ________________________________ Shelli Yoder, Member Shelli Yoder, Member

ATTEST: ______________________________________ Steve Saulter, Auditor Monroe County, Indiana

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Department: Health [Note: in 2013 this request will be heard on the second Tuesday of the month. The fourth Tuesday will be a Work Session, unless otherwise advertised.] Month you wish this Item to be considered: March 8, 2016 Title of Item as it is to appear on Agenda: Appropriation of 2016-17 Title X budget for Futures Clinic What is the purpose of your request, chosen from the following categories? (1) Additional Appropriation; (2) Creation of New Fund; (3) Amend Salary Ordinance; (4) Creation of New Budget Line(s); (5) Appropriation of newly received funds (e.g., grant); (6) Transfer of Funds; (7) other. Type the Relevant Category Below: 5. Appropriation of newly received funds Contact Person for further Information (include phone number and email address): Penny Caudill 812 349 2068 [email protected] Please give a thorough narrative explanation of your agenda request; what action are you asking the Council to take, and what is the purpose? This narrative should be restated (cut and paste) on any additional forms regarding this request. NOTE: Council has instructed Staff not to accept requests that lack sufficient narrative explanation. The Monroe County Health Department is requesting appropriation for Futures clinic during the Title grant cycle of April 2016 – March 2017. The grant agreement has been separated this year so we have TANF/V and will receive X soon. We have been advised to expect level funding so the budget is set accordingly. Revenue from fees have increased and is expected to continue.

Requested by (electronic signature suffices) Date: February 18, 2016

MONROE COUNTY COUNCIL AGENDA REQUEST

Please use only this form to place an item on the County Council’s Agenda. If the matter is complex, you may wish to consult with a Councilor or the Council Office. Please fill this form out as a Word document (not in PDF format) and send it as an e-mail attachment. If you submit this as an e-mail attachment, there is no need to submit a paper form. Please e-mail to [email protected] and to [email protected]. Contact the Council Office at 349-7312 if you have any questions. Rev: 1-13

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REQUEST FOR COUNCIL APPROVAL FOR CREATION OF NEW FUND WITH BUDGET LINES (Rev. 05-04)

Department Head

Date: February 17, 2016

Department: Health Date: March 8, 2016 meeting

Fund Name / Number: Title V Futures # 8149

New Budget Line Number New Budget Line Name

8149 – 000 – 10.0002 LPN

8149 – 000 – 10.0003 Clinic Manager

8149 000 11.8001 FT Health/Dental/Life

8149 000 11.8101 FICA

8149 000 8201 PERF

8149 000 12.0001 Nurse Practitioner

8149 000 12.7801 Part-time hourly

Reason for request (include a complete description of why a new fund and budget lines are needed and how the money in that line will be used)

The Title V funds will be used to cover personnel expenses in Futures clinic. Once these funds are consumed Title X should be awarded. The total amount is $17,695 so it will only cover a few pay periods.

Email completed form to the Council Attorney and County Council Administrative Assistant in the County Council Office prior to the deadline (see appropriate resolution concerning the Council meeting schedule for deadline dates). Requests received after the deadline will placed on the following month’s agenda.

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REQUEST FOR ADDITIONAL APPROPRIATION APPROVAL FROM MONROE COUNTY COUNCIL (Rev. 05-04)

Department Head Date: February 17, 2016


From Fund Name/Number:

Fund Name / Number: Title V Futures 8149

Budget Line Number Budget Line Name Amount

8149 – 000 – 10.0002 LPN 3540.00

8149 – 000 – 10.0003 Clinic Manager 3035.00

8149 000 11.8001 FT Health/Dental/Life 2700.00

8149 000 11.8101 FICA 920.00

8149 000 8201 PERF

8149 000 12.0001 Nurse Practitioner 6200.00

8149 000 12. 7801 Part-time hourly 1300.00

Total: 17,695.00

Reason for request (include a complete description of why appropriation is needed and how the money will be used)

The Title V funds equal $17,695.00 to be used for personnel. This will cover a few pay periods. PERF will get split from other fringe lines and some slight adjustments will be needed as we near the final payout to even out the lines.

Title X funds should soon follow this appropriation.

Email completed form to the Council Attorney and County Council Administrative Assistant in the Council Office prior to the appropriation deadline (see appropriate resolution concerning the Council meeting schedule for deadline dates). Requests received after the deadline will placed on the following month’s agenda.

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Department: Health [Note: in 2013 this request will be heard on the second Tuesday of the month. The fourth Tuesday will be a Work Session, unless otherwise advertised.] Month you wish this Item to be considered: March 8, 2016 Title of Item as it is to appear on Agenda: Monroe County Health Department requests new lines for grant cycle 2016 funds for Futures Clinic. What is the purpose of your request, chosen from the following categories? (1) Additional Appropriation; (2) Creation of New Fund; (3) Amend Salary Ordinance; (4) Creation of New Budget Line(s); (5) Appropriation of newly received funds (e.g., grant); (6) Transfer of Funds; (7) other. Type the Relevant Category Below: 4. Creation of New Budget Line(s) Contact Person for further Information (include phone number and email address): Penny Caudill 812 349 2068 [email protected] Please give a thorough narrative explanation of your agenda request; what action are you asking the Council to take, and what is the purpose? This narrative should be restated (cut and paste) on any additional forms regarding this request. NOTE: Council has instructed Staff not to accept requests that lack sufficient narrative explanation. The Monroe County Health Department is again receiving Title X, family planning, funds to operate the Futures Clinic. We will use the same fund but move to 8126 016 (noting the grant year) and then lines. The budget is based on grant funds and collections from fees, Medicaid, INS and donations.




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REQUEST FOR CREATION OF NEW BUDGET LINE APPROVAL FROM THE MONROE COUNTY COUNCIL (Rev. 05-04)

Department Head Date: 2/18/2016


Fund Name / Number: Futures Clinic 8126 016 (016 denotes this grant cycle)


8126 016-10.0002 LPN

8126 016-10.0003 Clinic Manager

8126 016-11.7601 Longevity

8126 016-11.8001 FT/Health/Dental/Life

8126 016-11.8101 FICA

8126 016-11.8201 PERF

8126 016-12.0001 Nurse Practitioner

8126 016-12.7801 Part Time Hourly Certified Navigator

8126 016-12.7802 Part Time Hourly Patient Services Assistant

Reason for request (include a complete description of why a new budget line in this fund is needed and how the money in that line will be used)

New fund lines need to be created for 2016.

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Email completed form to the Council Attorney and the County Council Administrative Assistant in the Auditor’s Office prior to the additional appropriation deadline (see appropriate resolution concerning the Council meeting schedule for deadline dates). Requests received after the deadline will placed on the following month’s agenda.

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Department Head

Date: 2/18/2016




8126 016-20.0001 Supplies

8126 016-20.0005 Uniforms

8126 016-20.0008 Medical Supplies

8126 016-20.0009 Medications

8126 016-20.0010 Public Information

8126 016-20.0011 Contraceptives



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Department Head Date: 2/18/2016




8126 016-30.0002 Labs

8126 016-30.0003 Postage

8126 016-30.0004 Travel

8126 016-30.0005 Telephone

8126 016-30.0006 Registration & Conference Expenses

8126 016-30.0007 Insurance – Medical Malpractice

8126 016-30.0009 Contractual Services



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8126 016 10.0002 LPN 36,793.00

8126 016 10.0003 Clinic Manager 33,047.00

8126 016 11.7601 Longevity 1,000.00

8126 016 11.8001 FT/Health/Dental/Life 15,016.00

8126 016 11.8101 FICA 11,487.00

8126 016 11.8201 PERF 9,778.00

8126 016 12.0001 Nurse Practitioner 60,000.00

8126 016 12.7801 Part-time Hourly CN 7,000.00

8126 016 12.7802 Part-time Hourly PSA 12,000.00

Total: $ 186,121.00


This fund covers the primary budget for Futures Clinic and is covered by Title X dollars and assorted fee revenue (fees/donations/Medicaid/Third party payers). This budget is based on 12 months yet accounting for additional funds from TANF and Title V to add to the overall budget.

Total expected Revenue:

Title X $219, 224

TANF 13,566 *

V 17,695 *

Grants $250,485.00

REV 35,500.00

Budget $285,985.00

In new funds

Estimate for rev is less than 2015 amount to be conservative


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8126 016 20.0001 Supplies 53,217.00

8126 016 30.0002 Labs 35,217.00

Total: $ 88,434.00


This fund covers the primary budget for Futures Clinic and is covered by Title X dollars and assorted fee revenue (fees/donations/Medicaid/Third party payers). This budget is based on 12 months yet accounting for additional funds from TANF and Title V to add to the overall budget.

Total expected Revenue:

Title X $219, 224

TANF 13,566 *

V 17,695 *

Grants $250,485.00

REV 35,500.00

Budget $285,985.00

In new funds

Estimate for rev is less than 2015 amount to be conservative


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Department: Health [Note: in 2013 this request will be heard on the second Tuesday of the month. The fourth Tuesday will be a Work Session, unless otherwise advertised.] Month you wish this Item to be considered: March 2016 Title of Item as it is to appear on Agenda: Creation of New funds with lines and appropriations What is the purpose of your request, chosen from the following categories? (1) Additional Appropriation; (2) Creation of New Fund; (3) Amend Salary Ordinance; (4) Creation of New Budget Line(s); (5) Appropriation of newly received funds (e.g., grant); (6) Transfer of Funds; (7) other. Type the Relevant Category Below: 2. Creation of new fund; 4. Creation of new lines; 5 appropriation of funds Contact Person for further Information (include phone number and email address): Penny Caudill 812-349-2068 [email protected] Please give a thorough narrative explanation of your agenda request; what action are you asking the Council to take, and what is the purpose? This narrative should be restated (cut and paste) on any additional forms regarding this request. NOTE: Council has instructed Staff not to accept requests that lack sufficient narrative explanation. The Monroe County Health Department is receiving $31,262.00 through Indiana Family Health Council. TANF = $13,566; Title V = $17,695 and Title XX $1.These funds support Futures clinic and prior to now were all folded under the one account, fund 8126. This year we need to separate each source into a separate fund thus our request for two new funds and appropriations. Title X funds will remain in 8126.




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Department Head

Date: February 17, 2016


Fund Name / Number: TANF Futures # 8150


8150 000 20.0001 Supply

8150 000 30.0001 Service


The TANF funds will be used to cover supplies and services. The total awarded amount is $13,566.00


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Fund Name / Number: TANF Futures 8150


8150 000 20.0001 Supply $6,500.00

8150 000 30.0001 Service $7,066.00

$ 13,566.00


The TANF (Temporary Aid to Needy Families) funds will be used to cover initial supplies and services such as labs and contractual services. Once these funds are spent we will transition into using Title X funds.


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Department: Probation/Community Corrections Month you wish this Item to be considered: March 2016 Title of Item as it is to appear on Agenda: 2015-16 Juvenile Detention Alternatives Initiative Coordination Grant What is the purpose of your request, chosen from the following categories? Creation of new fund and appropriation of newly received funds (grant) Contact Person for further Information (include phone number and email address): Linda Brady; 812-349-2645; [email protected] Christine McAfee; 812-349-2645; [email protected] Troy Hatfield; 812-349-2645; [email protected] Please give a thorough narrative explanation of your agenda request; what action are you asking the Council to take, and what is the purpose? This narrative should be restated (cut and paste) on any additional forms regarding this request. NOTE: Council has instructed Staff not to accept requests that lack sufficient narrative explanation. The Monroe Circuit Court received grant funding to implement the Juvenile Detention Alternatives Initiative (JDAI) in Monroe County for the 2015-2016 grant year. The Annie E. Casey Foundation’s Juvenile Detention Alternatives Initiative is a bipartisan movement for juvenile justice reinvestment. The initiative involves the reallocation of government resources away from mass incarceration and toward investment in youth, families, and communities. For over 20 years, the Annie E. Casey Foundation’s Juvenile Detention Alternatives Initiative (JDAI) has proven that the juvenile justice system’s dual goals of promoting positive youth development and enhancing public safety are not in conflict and can be greatly strengthened by eliminating unnecessary or inappropriate confinement. As a JDAI site, the Monroe Circuit Court will pursue eight core strategies to accomplish this objective. This appropriation request is to support the coordination and implementation of creating alternatives to securely detaining youth using 100% GRANT FUNDING. Requested by Linda Brady Date: February 18, 2016


Please use only this form to place an item on the County Council’s Agenda. If the matter is complex, you may wish to consult with a Councilor or the Council Office. Please fill this form out as a Word document (not in PDF format) and send it as an e-mail attachment. Iif you submit this as an e-mail attachment, there is no need to submit a paper form. Please e-mail to [email protected] and to [email protected]. Contact the Council Office at 349-7312 if you have any questions. Rev: 1-13

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Department Head: Linda Brady Date: February 18, 2016

Department: Probation Date: March 8, 2016

Fund Name / Number: Juvenile Detention Alternatives Initiative (JDAI) – Coordination / 9122-001


20.0001 Program Supplies

30.0003 Computer Maintenance/Software

40.0001 Equipment


The Monroe Circuit Court received grant funding to implement the Juvenile Detention Alternatives Initiative (JDAI) in Monroe County for the 2015-2016 grant year. The Annie E. Casey Foundation’s Juvenile Detention Alternatives Initiative is a bipartisan movement for juvenile justice reinvestment. The initiative involves the reallocation of government resources away from mass incarceration and toward investment in youth, families, and communities. For over 20 years, the Annie E. Casey Foundation’s Juvenile Detention Alternatives Initiative (JDAI) has proven that the juvenile justice system’s dual goals of promoting positive youth development and enhancing public safety are not in conflict and can be greatly strengthened by eliminating unnecessary or inappropriate confinement. As a JDAI site, the Monroe Circuit Court will pursue eight core strategies to accomplish this objective. This appropriation request is to support the coordination and implementation of creating alternatives to securely detaining youth using 100% GRANT FUNDING.


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Department Head: Linda Brady Date: February 18, 2016

Department: Probation Date: March 8, 2016

Fund Name / Number: Juvenile Detention Alternatives Initiative (JDAI) – Coordination / 9122-001


20.0001 Program Supplies $21,750.00

30.0003 Computer Maintenance/Software $8,250.00

40.0001 Equipment $20,000.00

Total: $50,000.00


The Monroe Circuit Court received grant funding to implement the Juvenile Detention Alternatives Initiative (JDAI) in Monroe County for the 2015-2016 grant year. The Annie E. Casey Foundation’s Juvenile Detention Alternatives Initiative is a bipartisan movement for juvenile justice reinvestment. The initiative involves the reallocation of government resources away from mass incarceration and toward investment in youth, families, and communities. For over 20 years, the Annie E. Casey Foundation’s Juvenile Detention Alternatives Initiative (JDAI) has proven that the juvenile justice system’s dual goals of promoting positive youth development and enhancing public safety are not in conflict and can be greatly strengthened by eliminating unnecessary or inappropriate confinement. As a JDAI site, the Monroe Circuit Court will pursue eight core strategies to accomplish this objective. This appropriation request is to support the coordination and implementation of creating alternatives to securely detaining youth using 100% GRANT FUNDING.


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Department Head: Angie Purdie for Mary Elftman Date: 2/3/2016

Department: Veteran’s Affairs Date: 02/03/2016

From Fund Name/Number: 1000-012

Fund Name / Number: County General Veterans Affairs


10.0001 Veteran’s Service Officer/Director $20,665.19

11.8001 Health and Dental $8,505.00

11.8101 FICA $1,582.00

11.8201 PERF $5,751.00

30.0001 Training $5,000.00

Total: $41,503.19


Veteran’s Affairs is requesting an additional in the 10’s of $36,503.19 and an additional in the 30’s of $2,000.00

The VA Service Officer position was not budgeted at the full-time salary rate of a PAT III (40) EXEMPT during the 2016 budget session. As such, the personnel line is short and the corresponding benefits lines.

Additionally, as this is a new Veteran’s Affairs Service Officer it is important to have an adequate training budget.

Also-just to make sure I have the % correct:

FICA 7.65

PERF 14.2

Health and Dental 21

Please make the necessary adjustments if I am incorrect.


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C:\Users\cokshell\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\YM32H7TG\ICADV County Council Agenda Request.doc

Department: Youth Services Bureau [Note: in 2013 this request will be heard on the second Tuesday of the month. The fourth Tuesday will be a Work Session, unless otherwise advertised.] Month you wish this Item to be considered: March 2016 Title of Item as it is to appear on Agenda: New budget lines and appropriation of IN Coalition Against Domestic Violence (ICADV) funding What is the purpose of your request, chosen from the following categories? (1) Additional Appropriation; (2) Creation of New Fund; (3) Amend Salary Ordinance; (4) Creation of New Budget Line(s); (5) Appropriation of newly received funds (e.g., grant); (6)Transfer of Funds; (7) Other. Type the Relevant Category Below: 42,4,5 Contact Person for further Information (include phone number and email address): Mark DeLaney, 5013, [email protected] Please give a thorough narrative explanation of your agenda request; what action are you asking the Council to take, and what is the purpose? This narrative should be restated (cut and paste) on any additional forms regarding this request. NOTE: Council has instructed Staff not to accept requests that lack sufficient narrative explanation. This request is to create a new fund, budget lines, and appropriations for a $1,000 funding award from the Indiana Coalition Against Domestic Violence. The purpose of this funding is to supplement any cost incurred in development, implementation, and evaluation of the Page by Page program. This program is a collaboration between the Youth Services Bureau, the Monroe County Youth Council, and other community agencies to support the promotion of the 40 Developmental Assets in grade school and high school aged children. Please see the attached MOU for more information. Requested by Mark DeLaney Date: 2/16/2016


Please use only this form to place an item on the County Council’s Agenda. If the matter is complex, you may wish to consult with a Councilor or the Council Office. Please fill this form out as a Word document (not in PDF format) and send it as an e-mail attachment. Iif you submit this as an e-mail attachment, there is no need to submit a paper form. Please e-mail to [email protected] and to [email protected]. Contact the Council Office at 349-7312 if you have any questions. Rev: 1-13

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Department Head: Mark DeLaney Date: 2/16/2016

Department: YSB Date: 2/16/2016

Fund Name / Number: ICADV/9131


-000-20.0001 Program Supplies

-000-30.0001 Program Evaluation


This request is to create a new fund, budget lines, and appropriations for a $1,000 funding award from the Indiana Coalition Against Domestic Violence. The purpose of this funding is to supplement any cost incurred in development, implementation, and evaluation of the Page by Page program. This program is a collaboration between the Youth Services Bureau, the Monroe County Youth Council, and other community agencies to support the promotion of the 40 Developmental Assets in grade school and high school aged children. Please see the attached MOU for more information.


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REQUEST FOR APPROPRIATION APPROVAL FROM MONROE COUNTY COUNCIL (Rev. 05-04)

Department Head: Mark DeLaney Date: 2/16/16

Department: YSB Date: 2/16/16

Fund Name / Number: ICADV/9131


-000-20.0001 Program Supplies 600

-000-30.0001 Program Evaluation 400

Total: 1,000

Reason for request (include a complete description of why appropriation is needed and how the money will be used) This request is to create a new fund, budget lines, and appropriations for a $1,000 funding award from the Indiana Coalition Against Domestic Violence. The purpose of this funding is to supplement any cost incurred in development, implementation, and evaluation of the Page by Page program. This program is a collaboration between the Youth Services Bureau, the Monroe County Youth Council, and other community agencies to support the promotion of the 40 Developmental Assets in grade school and high school aged children. Please see the attached MOU for more information.


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MINUTES MONROE COUNTY COUNCIL

COURTHOUSE, NAT U. HILL MEETING ROOM FEBRUARY 9, 2016

Pursuant to proper notice, a Regular Session of the Monroe County Council was called to order at 5:30 p.m. on February 9, 2016 at the Monroe County Courthouse, Nat U. Hill Meeting Room, Bloomington, Indiana 47404. The presiding officer was Cheryl Munson, President. A quorum was present, including:

Councilors Present: Cheryl Munson, President Ryan Cobine, President Pro Tempore Lee Jones Shelli Yoder Eric Spoonmore Geoff McKim Not Present: Marty Hawk

Steve Saulter, Auditor Also Present: Michael Flory, County Council Attorney Therese Chambers, Chief Deputy Auditor Marilyn Stonecipher, Deputy Auditor 1. CALL TO ORDER The meeting was called to order by President Munson. 2. PLEDGE OF ALLEGIANCE (Munson) We have two items on our agenda that were withdrawn, items 10 and 12, and I will not comment about the length or brevity of the agenda. 3. PUBLIC COMMENT (Kenneth Shafer) Good evening. I have appeared here before. If LOW was on the agenda, I would speak in support of it so I guess you can look forward to seeing me one more time. Instead I’m going to speak a little bit about E‐911 computer‐aided dispatch again. I’m speaking with another local official just about a week ago and hearing things, well I guess this wasn’t the right person, couldn’t help me, wouldn’t help me, didn’t know how to help me; although this person conceded Ken I know that you’re genuine and sincere in your efforts. Well immediately my head started percolating, ideas started to churn, what, I don’t know why she picked those two adjectives, I mean there are any number of adjectives that could be used to describe me: sarcastic, gray‐haired, overweight, arrogant, smart. They all apply probably just as much as genuine and sincere but the one that came to my mind immediately to respond was, yes, I’m sincere and I’m genuine, but I’m right, I’m right about E‐911 CAD, I’m right about that issue, I’ve been right about that issue.

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Monroe County Council February 9, 2016

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The January 22nd meeting of the Commissioners, Jeffrey Schemmer, brave man that he is, as he was talking about the tones enhancement for the CAD dispatch where we’re going to get automated tones to sound off at the firehouses, but also he brought up that Spillman had identified and diagnosed a bug that caused unreli‐ability in the so‐called rip and run teleprinter reports that go out to the firehouses. So that’s good. At the following meeting on February 5th, I appeared before the Commissioners and said, “I’ve seen that spreadsheet of all the line items,” some people call them issues, questions, I call them what they really are which is trouble reports or support requests. Between rip and run and tones probably 80% of them would be cleared. Well that is something you should be blowing your horn about, this big long list, a couple of fixes and you can clear away a whole bunch of them. So I certainly try to be fair. I’m right but I also try to be fair. I complemented them on that and said, “I think you should actually be a little bit more boastful about that.” But I’m also reasonable and having paid $1 million for maintenance, I think that should buy Mr. Eric Evans a box office seat there at the Dispatch Center to take a first‐hand look at what’s going, I mean just off the top of my head I wonder out loud how many maintenances releases have we had from Spillman over the past year and a half? I kind of wondered out loud to the Commissioners, they didn’t respond. It is okay not to know but I do think that is an inquiry that should be made because what are we really getting for the million unless we are somewhat assertive in testing that system and exercising it and diligently recording all of the issues and seeing that they’re addressed. So I want to conclude with just a little story about a Mary Barra, I don’t know if you recognize the name. Marry Barra is CEO for General Motors, the first female CEO for General Motors. I think she took over a couple of years ago, about 2013 or so. She is responsible for cleaning up the GM mess over the ignition cylinder defect, the one that caused the airbags not to deploy, it caused engines to race, [and] about a dozen fatalities have been attributed to it. So she has got a very, very important job. But then I realized that my wife about five years earlier, about 2007 or 2008, working for Saturn, there was an incident that happened to her. She was a dealer liaison. She sent out a bulletin to the dealers that announced the result of the latest J.D. Powers survey on initial defects in vehicles; they rate all the vehicles. Saturn came in just below average, about 1.2, 1.3 defects; the average was about 1.1. She included something like well that’s true but if somebody comes in and brings it up you can deflect that because we’ve got good safety features, we have daytime running lamps, we have breakaway fenders and panels to help dissipate the energy in the event of a collision so that they’re safe. Well this was the old culture of GM prior to Mary Barra. Her boss heard about that and we don’t know where the directive came from but they took that responsibility away from her, don’t send that bulletin out to the dealers admitting these defects. They said, “Let them find out on their own.” Later I realized that my wife had an even more important job. Her job was to make a Mary Barra eventually possible. So I look out here at the County Council and I’m wondering who among you is the Mary Barra for Monroe County? Good evening. (Jim Shelton) [I’m] here to alert you and the public that CASA is going to have a training session starting in almost two weeks, on Friday the 19th will start a new class. For all those people out there who have been thinking about becoming a CASA, now would be a good time. You’ve still got this week to get your application in. We are getting close but Kristin assures me if you get it in this week she will consider them. The format for this training is the two intense weekends. So it will be Friday night from 5:30 to 8:30 then all day Saturday and Sunday 9 to 3, the 19th, 20th and 21st. Then there will be a weekend off so you can catch back up on your life and then the 4th, 5th and 6th [of March] you will repeat that same schedule. So please consider it. We have some 70 children right now waiting for CASAs. But if you need more time to think about it or if that format is not going to work for you, the next class after this one will be May 16th through June 8th, I believe. You can go to www.monroecountycasa.org and click on the volunteer link and find out the exact dates. It will be three hours a night for three nights for three weeks plus one day. It is a total of 30 hours training. So please think about it. It is a very fulfilling and rewarding volunteer job. It can also be kind of taxing but you will be working with a professional at the staff in dealing with the case. So thanks for the opportunity to spread the word.

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4. DEPARTMENT UPDATES (Troy Hatfield, Deputy Chief Probation Officer) In the past I’ve been before you a few times requesting that you appropriate some grants that we received for the Juvenile Detention Alternatives Initiative and I wanted to update you a little bit on the progress of the use of those grant funds. Through our local process of developing some alternatives to detention, with a great deal of help from some community partners and guidance from Judge Galvin, we’re going to be using part of this grant money to start a day reporting program for juveniles who would otherwise be securely detained. We’re working with Family Solutions, a local business that works with many of our families involved in the juvenile justice system, to help operate this program. It will be after school as well as Saturdays providing supervision while working on some social and life skills with kids to hopefully reduce their risk to our community. Family Solutions is also going to be collaborating and coordinating this program with some other organizations it he community like The Warehouse and the Monroe County Public Library to get these kinds involved in our community in some positive ways. We are projected to start this program on February 16th and hopefully in the near future will be able to update you additionally with the progress of how well it is working. But due to the reception of these grants and your support and the community’s support, we are able to get this program going and hopefully provide some nice alternatives to secure detention and detaining our youth. So thank you. (Munson) Thank you. That is an optimistic report and we look forward to hearing more about this. 5. COUNCIL BOARDS AND COMMISSIONS A. Resolution 2016‐07: Appointments to Boards and Commissions Cobine made a motion to approve Resolution 2016‐07, Council appointments and reappointments to Board and Commissions for 2016. McKim seconded. (Munson) I’d like to turn this over to Councilmember Lee Jones for a report from the committee set up to review applications. (Jones) Thank you. We interviewed several people. We contacted a number of people whose terms were coming up who were already serving on boards and commissions and where we’re at right now is that we would like to reappoint Sean Hanlon and Natalie Walker to the Convention and Visitors Commission; Shirley Fitzgibbons and Nancy White will be reappointed to the Women’s Commission; Joshua Coker who is here in the audience tonight will be a new appointment to the Women’s Commission, they’re quite excited about his addition; and Ashely Cranor is a new appointment to the Environmental Quality and Sustainability Commission; (EQUAS) and then Reed Adams will be out new appointment to the Traffic Commission. [Note: after this meeting it was found that there was not an open position available for the appointment of Ashley Cranor to EQUAS. — R. Michael Flory, Council Attorney] (Munson) Thank you Councilor Jones for your hard work in heading up this committee. (Yoder) I am excited to see a man being put up for appointment to the Women’s Commission, it is a long time coming. (McKim) I also appreciate Councilor Jones’s efforts and I know it takes forever to schedule these meetings and she has put a lot of time and effort into it and I appreciate everybody’s service. These are all a great bunch of appointees.

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(Jones) I want to thank everyone who applied and interviewed and who we’ve been able to appoint to the commissions and boards. It is a very important aspect of local government. Motion passed unanimously by voice vote. B. Resolution 2016‐08: Acknowledge Public Service of Citizen Appointments Whose Terms Have Ended Cobine made a motion to approve Resolution 2016‐08. Jones seconded. (Munson) This is the Council’s opportunity to give our most sincere thanks to people who have served on boards and commissions whose terms have been concluded. I want to encourage people to realize how important this public service is. It gives broader perspective to County officials who have to make decisions and who have to consider policies. These citizen members of our boards and commissions often bring their special knowledge and expertise to County Government which we certainly don’t have as elected officials. And last but not least, I think the boards and commissions provide an excellent training ground to introduce citizens to various aspects of County Government and I think many of us here started out on some committee, commission or board and this is what happens. So thank you very much. (Jones) People who have served and their terms have ended and they chose to not be reappointed and we are most grateful for their service are: Amy Swain who served on the Women’s Commission; Dave Harstad who served on the Traffic Commission, and while he did leave the Traffic Commission he moved to the Environmental Quality and Sustainability Commission, so he is still serving; and then Matt Wolf who had been serving on Parks and Recreation Board. Motion passed unanimously by voice vote. 6. CIRCUIT COURT Request for Approval of Additional Appropriation Fund 1120‐224, Juvenile COIT – Courts 30.0007 CASA $27,334.00 Cobine made a motion to approve the additional appropriation. Jones seconded. (Judge Steve Galvin) Good evening. Before I begin I want to thank Jim Shelton for those kind words about CASA. Our CASA program, I want to speak a little bit about that, but it is an outstanding public/private partnership that we have in this County and the CASA volunteers are just fantastic. CASAs are volunteers who speak for the children who are the victims of abuse and neglect in my court; I am the Juvenile Court Judge. Tonight we are proposing an increase to the County’s portion of the CASA budget. We are required by law to have a CASA in every case. Historically, Monroe County has provided between 40 and 50 percent of the CASA budget and CASA uses grants and raises funds to cover the rest. That amount has actually been going down, our contribution I should say, as a proportion of the overall budget. We are at about 29% of their budget now. We, through the Juvenile COIT Fund, contribute $137,166 for the program. We are asking to increase that amount by $27,344 [sic]. That would raise the total Monroe County portion of the CASA budget to approximately 35%. The reason for this is because of the increase in the number of what we call Children in Need of Services cases or CHINS. I don’t want to bore you with this, some of you know about this and know about it very well and we’ve talked about it but it might do for me to explain that children who are alleged to be the victims of abuse and neglect are often removed by the State and those cases are heard in my court. We have the State of Indiana

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that is represented by the Department of Child Services, the parents are represented by their attorneys who are appointed in most cases. Who speaks for the children? Well those are the CASA volunteers. Our program in Monroe County is of long‐standing. It is the envy, I feel safe in saying, of other judges around the State and I can say that because they tell me that. So I want to use that as a backdrop to the request. At this time we are short on CASAs, as Jim pointed out. The reason is because we’ve continued to jump in the number of CHINS cases. I know these can be cyclical; these go up and down but we’ve been trending upward. In 2011 we had 132 CHINS cases, last year 229. We are seeing an increase in drug usage by parents that can include heroin [and] methamphetamine. Right now, as Jim pointed out, we have shortfall in CASAs. The CASA program could use this extra money, and I do have Kristin Bouche with me tonight, the CASA Director. I know she’d like to put a plug in for CASA and Jim has already sort of done that and I hope I’ve done it myself for people who are watching out in the public to consider becoming CASAs. At this point, this money can be used to help recruit, train and supervise CASAs and that is what we need. Those of you who are familiar with me, I was the Council’s attorney for 15 years in the last century, long ago. But we do keep a very close eye on the money. This is proposed to come from the Juvenile COIT Fund. We’ve checked the fund, it is doing fine. This will not be any problem. Troy is here, he gives the thumbs up and he keeps a closer eye on this than I do. If you have questions, I’d be happy to answer them. This is a responsibility that we have but we are so fortunate to have the CASA program that we have. I want to point out, the reason we’re not bringing this during the regular budget session is because this trending upward has been steep and it has been happening and we keep thinking it is going to peak. This is happening throughout the State and it is just not peaking. I was talking to Judge Marilyn Moores in Marion County not long ago; they’re up almost 30% last year. That is over 1,000 children for Marion County. This is common for every other county in the State of Indiana. It is something we have to address. This is the best way that we can do so at this time. It is part and parcel of our approach. (Munson) Thank you, Judge Galvin. (McKim) Do you think all of the increase in the CHINS cases comes from actual increase in abuse or could any of it be more diligent enforcement by DCS? (Galvin) You’ve raised a good question. At one point, if we were in 2008 I would have given you a different answer, my criticism of the DCS was fairly loud and long as you know. I do think that they are trying mightily right now to address problems. Director Bonna Ventura has been working diligently. The biggest problem they have right now is turnover and it is very difficult when you turnover a third of your caseworkers in a given year to have adequate services and let me point out because they’re not always appreciated, the people who act as caseworkers for the Department of Child Services, this is the hardest job you can imagine. They will see more pain and suffering by children in the first year on the job than the average beat cop sees in an entire career. So Geoff that is a long‐winded way of saying that I think they’re doing an adequate job of enforcement. I do think that this is largely – and I say largely, not entirely – the product of increased drug usage by parents and we are seeing this movement of prescription drugs, of heroin, into the middle class. Judge Roger Duvall from Scott County has been dealing with this and we were discussing this just the other day. They had some thousand I.V. drug users in that county. And I will say that we’re also having some good luck in rehabilitating parents, in putting parents in a position where they can parent their children and that they are clean and sober. But it takes focus, it takes time, it takes commitment and that is what we get from our CASAs.

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(McKim) Great, thank you. That is disturbing to hear but given that we’re also going to be hearing an appro‐priation request tonight for the syringe exchange, it is all connected. (Galvin) I will say, and I harken to Judge Duvall but he is the one who has been dealing with this that has made all the headlines quite frankly, from my conversations with him, I don’t mean to stick my nose into that issue, but that is a reasonable response under the circumstances and perhaps a necessary one from what I can see. (McKim) Thank you. Just one other comment and that is on the Juvenile COIT Fund, indeed it is not only budgeted in a surplus but we have almost $700,000 cash balance. The Council has sort of bounced the CASA expenses around from fund to fund to try to make things work over the past couple of years and I’m glad that it has found a home in the Juvenile COIT and that this Council took the action of raising the rate and I’m glad we were able to do that and that we were able to raise enough funds to actually go to important services like this. (Jones) I certainly agree with Geoff that this is a really regrettable situation. It seems to be the nature of the judicial system that I never gets any cheaper. It just seems to keep on needing more and more money which I guess is maybe inevitable as there are more and more people. (Galvin) I do want to point out that the way that we have done things over the last few years, and I don’t have Marty [Hawk] here to give me a hard time and give her a hard time back, but I think she and I are in agreement that we have both maximized the good for the kids that we have and the families that we have while controlling our budget. We were the first to deal with alternatives to detention that were far, far cheaper and as it turned out, as Judge Talliaferro used to say, the outcomes were far better than in those places where they incarcerated many, many, many more children. So I just put that plug in there. (Jones) Well I was actually talking a little backwards. I was about to get to that. (Galvin) I apologize. (Jones) But no, I certainly agree. I’ve been the liaison to the judges for a number of years now and I know how hard the whole system is working to keep expenses down but more importantly to get the best outcome possible for the expenses that are made and certainly this is very important. This is something that I don’t see how we can not do and the money is there so I certainly hope there is no problem with it. (Yoder) There is just so much I want to say. First I want to just draw attention to the kind of work that the caseworkers have to see and I’m sure everyone here, just our thanks to those individuals who put pretty much their life, you know their heart and soul, into helping the children in these cases. And you begin to see, in listening to you, Judge Galvin, say there is not sign that this is going to taper off and that kind of increase is staggering and to know what these families, these children, are facing but to think the best, just to see that thumbs up from Troy that we do have the resources now to maybe make an impact on these children’s lives, to give them somebody who is going to fight for them, to invest really in our future and for that I am supportive of this. I think we need to continue to ask the question, how can we do it better, what can we do to begin to stave off this kind of increase? But I see it as an investment in that next generation. Certainly we see rehabilitation or opportunities that parents can have and be reunited with their children but we are also investing in that next generation and $27,000, considering we have it, seems like such a small way to do that. (Spoonmore) I agree with what everyone else here has said tonight. This is the right thing to do and it is a good investment and we need to do it. So thanks to the CASA program for everything that they do. I appreciate it.

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(Munson) Thank you to CASA. CASA is a program, CASA is all the volunteers, CASA is help for families and children that need it so much. (Flory) Councilor Hawk is out sick today with the flu but she is following on CATS and I’ve got her on phone text. She wants you [Judge Galvin] to know you’re doing a fine job and she is not giving you a rough time. [laughter] (Munson) That’s great. Thank you Marty Hawk for calling in. A call was made for public comment. (Shelton) I am a CASA and I’m a relatively new member of the Board. We’re working very, very hard to try to recruit a bunch more volunteers which you can tell we need. But when we get volunteers, the more volunteers we have, the more CASA employees we need to help coordinate their efforts. We’ve just added another gentle‐man here recently. So this will help a lot. It will help with recruiting and will help a little bit with defraying the cost of adding somebody to oversee what they do and coordinate it. So I encourage you to pass this. And representing the Chamber [of Commerce] I encourage you to pass this too because this is a really good investment. The volunteers contribute tens of thousands of dollars’ worth of free labor and so the more of them we can recruit the less strain there are on other things, including probation perhaps and jails, etc. So please pass this. Thank you. (Galvin) Twenty‐five hundred hours in the last quarter alone. It is fantastic. This is Kristin Bouche who is the Director of our CASA program. (Kristin Bouche) I just want to thank you for the kind words that you’re all saying about CASA because we truly strive to give these kids the best advocacy we can and this County Council historically has been major supporters of our efforts and it is really taking this community to support this program. A lot of programs around the State don’t have this kind of support and so I think we should all be proud. It is the community’s CASA program. So I thank you. Jim misspoke a little bit though. CASA saves the County over $500,000 a year if they were to get the same hours in advocacy by paying per hour. Thank you. Stonecipher called roll: Spoonmore – yes Cobine – yes McKim – yes Munson – yes Jones – yes Yoder – yes Motion passed. 7. EMERGENCY MANAGEMENT DEPARTMENT Request for Creation of New Fund with Budget Lines and Simultaneous Appropriation Fund 8148‐000 2015 IDHS District 8 Training 30.0001 Homeland Security Grant $20,200.00 Cobine made a motion to approve the request for new fund with budget lines and simultaneous appropriation. Jones seconded.

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(Jim Comerford, Coordinator, Emergency Management) Good evening. This is the last grant I got to go for right now, been here three months in a row now. This grant is a district grant for which Monroe County acts as the fiscal agent to pay bills and I do that through our office. This will be the third year that we’ve done this grant. This year actually what was approved in it was attendance at conferences for people in the district of our District Planning Council so it will be two different conferences. (Munson) We’re just so happy you keep bringing us these grants, thank you very much. After a call for public comment, Stonecipher called roll: Cobine – yes Yoder – yes Spoonmore – yes Munson – yes McKim – yes Jones – yes Motion passed. 8. HEALTH DEPARTMENT A. Request for Approval of Additional Appropriations Fund 9130‐000 Syringe Exchange 20.0001 Supplies $ 2,400.00 30.0001 Syringe Exchange Expenses 12,600.00 Total: $15,000.00 Cobine made a motion to approve the request for additional appropriation. Jones seconded. (Penny Caudill, Administrator, Health Dept.) Good evening. If you recall, I was here last month when we set up this fund but we had missed the advertising deadline so I am here to get that money appropriated so we can get things going. We are actually set to start the program next week, the week of the 14th. It is hard to believe that we are almost into mid‐February but next week we should be starting and then should be able to report back to you some activity and what is going on in the coming weeks. (McKim) I’m sorry that we have to do this but you and your Board have put forth incredible effort to make this happen and I know that it was challenging both just because of the nature of the State law and the fact that we’re using a partner, I know that made it more difficult, but you deserve a lot of credit. (Caudill) It was really a community effort and there are certainly other counties that are following our lead so I think you will see more counties doing similar activity. (Jones) It is kind of interesting the way we seem to have so many interconnected things happening on our agenda tonight with CASA and the JDAI grant and the syringe exchange. All these are kind of interconnected. (Caudill) One thing that it may be a good way to kind of think about it. Sometimes when people think about public health they don’t really think about the entire system. As individuals we are part of that health system, we have a responsibility for our own care. But the justice system, as you’re talking about, preparedness, the hospitals, healthcare, social networks, it is a big system and we all have a role to play in it.

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(Cobine) Will there be, since the partner, Indiana Recovery Alliance, are they going to be taking advantage of this since they’re going to be in the community making the syringe exchange available to provide other points of contact or other services? (Caudill) Excellent question. We have tried to make that clear and so I appreciate the opportunity in bringing up that maybe some people may not understand that, so thank you. The syringe exchange programs are not just about exchanging a dirty syringe for a clean one. They are about a point of contact for people who need care and if keeping them safe and reducing their risk of infection and disease that may cost them their life, cost money they don’t have, is only a small piece of that. So getting them into – it could be getting them food, warm clothes, linked to shelter or general counseling services, as well as treatment options. Indiana Recovery Alliance has already – because they’ve been out just giving out blankets and socks and doing just general education with people and they’ve already gotten some people into some treatment programs that are outside of Indiana even. So there is definitely good working going on. We will have them linked if they need a Certified Navigator to help get them some insurance coverage, we can link them to that. We do have plans, they’re in the works, they’re not ready to go, in terms of that kind of one‐stop shop where maybe we have a location that somebody can go and get multiple services there, some wound care for people who may have abscesses or those kinds of things because of their drug use. So yes lots of different services: care coordination if they are HIV positive or they have Hepatitis C then we will give them information about that as well. (Cobine) It is kind of making the best of an unfortunate situation which is great. (Caudill) Yes, but trying to provide as many services or links to services as possible. (Spoonmore) Thanks so much for your work on it, it is going to save lives. (Caudill) I believe it will. After a call for public comment, Stonecipher called roll: Munson – yes McKim – yes Jones – yes Spoonmore – yes Yoder – yes Cobine – yes Motion passed. B. Request for Approval to Transfer Funds Fund 1206‐000 LHD IN Trust Account From: 20.0010 Public Information $100.00 To: 30.0005 Conference/Registration $100.00 Cobine made a motion to approve the request to transfer funds. Jones seconded. (Caudill) This is the Indiana Trust Account. It is one of the two tobacco settlement funds that we have so it is State money that comes to local health departments. This is really a housekeeping matter to square up. When we do our budget hearings and we have that budget set that we anticipate and then we send it in to the State and then they approve it and this is just kind of matching those up. It is a $100 difference. We found a training that costs $100 and it is a move from one line to the other if you will allow us to do that so it will match the State‐approved budget.

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Motion passed by voice vote.

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C. Request for Approval to Transfer Funds Fund 8126‐016 Futures Clinic From: 30.0007 INS Medical Practice $1,500.00 To: 40.0001 Equipment & Furniture $1,500.00 Cobine made a motion to approve the request to transfer funds. Jones seconded. (Caudill) I believe that I may have mentioned that this was coming earlier, a month ago when I was here. This is Futures Clinic and I mentioned that we’d increased revenue and we’re looking to hire a part‐time person and we’ve been conducting interviews so we’re nearing the end of that process. This is simply adding some work space so it is for a desk and some equipment that will match the other that is in there and it saves the Commissioners from having to come and do that. We had a little extra in the malpractice insurance line that we’re requesting to move into equipment. Motion passed by voice vote. 9. PROBATION OFFICE Request for Creation of New Fund with Budget Lines and Simultaneous Approval of Additional Appropriations Fund 8118‐004 Justice Assistance Grant (JAG) 10.0001 JAG Drug Court Coordinator $22,446.62 11.8001 FT Fringe 4,713.79 11.8101 FICA 1,717.17 11.8201 PERF 3,187.42 Total: $32,065.00 Cobine made a motion to approve the request to create new fund with budget lines and for approval of simultaneous appropriations as submitted. Jones seconded. (Hatfield) I’m here to represent this item to ask for appropriation of the Justice Assistance Grant. This is our 11th year of funding for this grant but unfortunately this is fairly likely to be our last year of funding for this grant. We were notified by the Indiana Criminal Justice Institute – this is typically a three‐year grant, it has been going on for 11 years – that is pretty likely that the funding will end this year. Through the grant we requested almost $90,000 and we were significantly cut from last year going into this year, so about a third of the amount that we had requested we are getting from this grant. We do have an appropriation already in the COIT Fund for this position but I projected both funds, this grant and the COIT Fund, would run out on or about October 24th. We are actively pursuing some other avenues of grant funding to try to help replace what we will need to make up to get through the end of the year as well as funding for the future. But we’re working on that and hopefully we will come to you with good news here in the next few months to help replace some of that funding. But as it stands now we are requesting that you appropriate the grant that we do have for the $32,065. (Cobine) I don’t imagine you can predict with any great certainty but it sounds, from the way you’re talking about this, that the additional money that you’re pursuing from different means, it sounds like there is some degree of confidence that is going to become available, although I’m sure it is not a given at this point, is that a fair characterization? (Hatfield) Yes, we wrote in funding for this position in another grant that we just submitted at the end of January. We should hear the results of that in April, so hopefully we will be back to you in May for an additional appropriation. And I failed to mention this before but this funding goes to help support our Problem Solving Court and the Problem Solving Court Program which has been in operation since 1999 with our Drug Treatment

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Court, a very successful program and we would like to continue in that direction. In the past year‐and‐a‐half to two years we have added a couple of new components to our Problem Solving Court: a reentry court to help transition offenders from prison who are returning back to our community; and a mental health court as well just over the past year and we have 26 participants in our mental health court right now so that is continuing to grow quite a bit. So it is important that we continue to look for funding for this position to help support the Problem Solving Court and keep that going. (McKim) So do we know why we’re no longer going to be receiving funding for this? Is it simply just that the ICJI is allocating the money elsewhere? (Hatfield) Well, like I said, this is typically a three‐year grant and this is our 11th year of funding so it doesn’t come as a surprise or shock. They haven’t announced any other focus areas that they want to try to appropriate this money to but they did encourage us highly to apply elsewhere in other sources of funding. (Munson) So Monroe County has been very lucky in receiving continued funding from this program. (Hatfield) Absolutely. (Munson) And so that is not a big surprise that they would ask us to look elsewhere. You’ve been very successful and we’re going to cross our fingers that this good fortune continues for us. (Hatfield) Yes, our department is pretty successful at writing grants. This past year we have been awarded over $1 million in grant funding and we hope to do better this coming year. The grant we just turned in we are requesting a fairly‐large amount – we’re keeping our fingers crossed – to see if we can help expand some of our programs with that funding. (Munson) We appreciate your hard work and your innovation too. (Hatfield) Thanks. After a call for public comment, Stonecipher called roll: Cobine – yes Yoder – yes Jones – yes Spoonmore – yes Munson – yes McKim – yes Motion passed. 10. LEGAL DEPARTMENT [ITEM PULLED] 11. CORRECTIONAL CENTER Request for Approval of Additional Appropriation Fund 1175‐000 Misdemeanant Fund 11.8101 FICA $ 2,518.61 11.7801 Hourly 32,923.00 Total: $35,441.61

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Cobine made a motion to approve the request for additional appropriation as submitted. Jones seconded. (Missy Patterson, Admin. Coordinator, Correctional Center) We are coming tonight to ask for – not really for sure why the money was taken out of our budget for 2016 for our part‐time and our FICA line, but we’re asking for that money to be put back in on the Misdemeanant Fund. This line is used to pay our part‐timers that we have right now and unfortunately we just have caught this here recently that it was in the negative and realized there was no money in there so we’re asking for that to be put back in. (McKim) I went back not only to the budget reports but also the minutes from budget hearings and it appears that everyone thought it was in there because I actually went back and I heard you talk about the part‐time hourly in there and for whatever reason it just was neither advertised nor submitted in the budget request. Everybody thought they were voting for it, you thought you were presenting it, but for whatever reason it just was not included. It looked like it was about the same amount as last year. (Patterson) Yes, we’re asking for that same amount to be put back in there at this time. (Munson) I’m glad for that explanation because I sure didn’t remember cutting your budget. (McKim) Yes, there was no discussion about it, it was just an accident. After a call for public comment, Stonecipher called roll: Spoonmore – yes McKim – yes Jones – yes Yoder – yes Cobine – yes Munson – yes Motion passed. 12. AUDITORS OFFICE [ITEM PULLED FROM AGENDA] 13. BOARD OF COMMISSIONERS A. Request for Approval of Additional Appropriation Fund 1000‐068 County General 30.0001 Timber Sales $40,000.00 Cobine made a motion to approve the request for additional appropriation as submitted. (Cobine) This is an appropriation of a portion of the money the County receives in payment for timber that is located in State forests that are within Monroe County. Jones seconded. (Angie Purdie, Commissioners’ Administrator) Good evening. Hi Eric, I think this is the first time I’ve come before you actually, so welcome. This request is to have the timber sale money appropriated that is given to the eight fire departments that have an agreement with the Department of Natural Resources basically that states that they will assist if there is a fire within the forest. This is a higher amount than normal because it was brought to my attention that in 2012 we had failed to give the fire departments their allotment of the money. So this request is actually a $2,500 per department per year request so that is why it comes to $40,000.

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(McKim) I just find it bizarre that this wasn’t detected by anyone. I agree, I looked through all the records to and it absolutely was not paid out but I’m just surprised nobody noticed it because I know that some of the fire departments really need it and are pretty desperate for anything they can get. (Munson) What is before us tonight is a $40,000 request and that is comprised of two parts: $20,000 for 2012 and $20,000 for the 2015 timber sale distribution but State statute, as you can see in your packet, provides for opportunities for the Commissioners to award far more than that to fire departments that are eligible to receive a distribution as long as they give at least $1,000 as required by law and they may give 100% of what is received actually to the fire departments if they wish or they could give 50%. (Purdie) I’m not sure you stated that correctly. The maximum amount is 50%. (Munson) Yes, but they could give 100% of that 50%. (Purdie) Yes, they could give them the full. (Munson) They could give all of the 50% to the fire departments and looking back through the documentation from the DNR, there are a number of counties that do exactly that. Monroe County hasn’t been one to traditionally support the fire departments in that way and it is the fire departments that have to equip themselves to provide the services to DNR if needed. It is not the County providing the equipment that is necessary for firefighting. So I asked some questions just last night about how much does this cost or that cost and I learned that turnout gear for one firefighter costs about $2,000. This total allotment could provide turnout gear for only a very small fraction of the firefighters in this county. Turnout gear can last for ten years that is really a maximum under State recommendations. I think that we should be helping our fire departments have turnout gear if they need it or other resources. So I would like to, if Council is interested, have us discuss this at a work session where we can give the time and attention needed to how the fire departments are funded and the sources of revenue that may be awarded to them. But I’m certainly in support of the Commissioners giving $40,000, I would just like it to be more than that. I think the amount available for 2015, was that $79,000? (Purdie) Well no, the total that was provided for the fire departments was actually $39,647.40 so double that and that was the total amount received by the County. (Munson) Right, so instead of $20,000 it might have been $39,000. (Purdie) Correct, but that would only have been for one year. (Munson) Yes. So I hope we will discuss at the next work session and have people who have an interest in this consideration to be able to speak with us. (Jones) Do you want to move to table? (Munson) No, I don’t want to table this tonight because the Commissioners have already advertised this amount. (Purdie) And the fire departments are…. (Munson) There are eight fire departments that have already decided how they want to spend it.

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(Purdie) I’m sure they have. (Munson) That crossed my mind about tabling it but since this is already advertised, we might as well go forward with it and the Commissioners have not said that they are interested in providing more funding but it could be up to the Council if we would wish to have more funding, that is a possibility. (Cobine) From another source? (Munson) No it would be from the same source. The money goes into the General Fund. (Purdie) By statute. (Cobine) Oh, I see. (Purdie) We’ve not received, obviously we will get another distribution in December. It would be nice if it comes earlier; I think it can come as early as October but it is usually in December before we look at the next distribution. (Munson) Of course, I think we all appreciate that when the distribution is high that just means that more trees were cut in our State forests and this is not something that many people are excited about but if that happens that is not our choice. (Purdie) At least something good can come of their demise. (Munson) Absolutely, so thank you. A call was made for public comment. (Dave Parsons, Pres. Board of Directors, Indian Creek Firefighters) We provide contracted service with Indiana Creek Township for fire and emergency services. I just want to say thank you to the Commissioners, thank you Angie, and thank you to the Council for helping with this donation, the timber sale funds. We do put those to good use. We did buy turnout gear last year and the $2,000 was not the top‐of‐the‐line, we bought a medium‐grade gear. So it is just really significant. Whenever I go to a meeting and see the firefighters and know that they jump in their car and respond at a moment’s notice over and over several times a week and they’re volunteers, they’re not getting paid. So it really does me good to see any support and little more wouldn’t hurt but to see support from the County Government is a marvelous thing. Thank you. Stonecipher called roll: Munson – yes McKim – yes Spoonmore – yes Yoder – yes Cobine – yes Jones – yes Motion passed.

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B. Request for Approval of Additional Appropriation Fund 4803‐000 2013 GO Bond 40.0001 Showers Building Repairs $ 50,731.00 40.0004 Jail Remodel 186,974.94 40.0008 Fire Suppression 15,287.25 40.0012 Solar Project 30,315.49 40.0013 Karst Connection Trail 34,300.00 Total: $317,608.68 Cobine made a motion to approve the request for additional appropriation as submitted. Jones seconded. (Purdie) This is to get the appropriation of our 2013 GO Bond so that we can finish up these projects and hopefully move on to other projects that we seem to have a ton of actually. (Yoder) How does it work as far as the GO Bonds? This is from 2013, what is the typical schedule how projects get finished? (Purdie) That is somewhat dependent upon the project. For instance, the 2013 has the jail remodel on there. It was held back by a number of other projects that were in the works and so it has kind of just slowed things down. The nice is that money has been established for that project, it is going to be there and we will make sure that it gets completed. Some of these, like for instance, the fire suppression, that project was somewhat completed but we have more that we could also do to use the money in the same manner which it was originally approved for. We are looking at the archival room because right now we have our historic documents in a room that has a sprinkler system so that is not good, so that will take care of that and actually I just sent an email out to try to get that moving today. But your question is that it is somewhat dependent upon how other things kind of fall together and the 2014 GO Bond actually more of it was used before the 2013 was completed. (McKim) With these old bonds, we receive all the money at once and we’ve actually long paid them off for these, it is just that some of these projects take a long time to actually executed but the debt that financed the bond has already been paid off. Just from the public’s perspective, I just want to read the names of the projects and the amounts because I think these are major investments in the county: Showers Building Repairs: $ 50,731.00 Jail Remodel: $186,974.00 Fire Suppression: $ 15,287.00 Solar Project: $ 30,315.00 Karst Connection Trail: $ 34,300.00 Then I had a question about what exactly the Karst Connection Trail, this particular funding was going for, what part of the project? (Purdie) I reached out to Ms. Lisa Ridge, our Highway Public Works Direction, and she stated that this is for Phase 2B. (Munson) Is this a matching share? (Purdie) I honestly don’t know. (Munson) Is this a matching share? Is this a required match for that trail development?

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(McKim) No, 2B is the part that has to be entirely financed locally because it is rail banked. (Jones) Is that the part that goes on into Ellettsville? (McKim) Yes, this is what connects the Loesch Road trailhead into Ellettsville that is what they call 2B. We need to come up with much better nomenclature for all of this. Then the solar project, is that for the Justice Building? (Purdie) We added panels to Showers. We’ve already completed the Justice and paid for that and then we went ahead and added additional panels to the Showers Building. (McKim) Thank you. (Purdie) You’re welcome. After a call for public comment, Stonecipher called roll: Cobine – yes McKim – yes Munson – yes Jones – yes Yoder – yes Spoonmore – yes Motion passed. C. Request for Approval of Additional Appropriation Fund 4804‐000 2014 GO Bond 40.0003 Emergency Notifications $ 9,464.86 40.0004 IT Hardware 209,348.53 40.0005 Energy Project 20,326.67 Total: $239,140.06 Cobine made a motion to approve the request for additional appropriation as submitted. Jones seconded. (Purdie) This is the appropriation of the 2014 bond. The bonds have been somewhat of an aggravation for me around budget time and going into the new year and I swear that one of these years I’m going to be right on top of it and I will be at your first meeting in January so we can get these appropriated. There had been some confusion at some point, people thought that they just automatically rolled. That was not in fact the case. Then we were told that since we had the Resolution that was approving the bond in the first place that would be sufficient. I learned that is not the case either, we actually will have to have a contract and an invoice to transfer those particular amounts. So since we were in partial phases of payment and process with the various projects and for whatever reason it didn’t get transferred at the end of the year so that is why I’m here today asking that these two bonds be appropriated. This one is for emergency notifications, we actually have already purchased all of the sirens and things as requested by Mr. Comerford although he is really good with coming up with new ideas and ways to do things so we wanted to go ahead and keep that there. The IT hardware, I never remember what that is for. I actually tried to reach out to Mr. Evans to have him remind me yet again what it is that he has that earmarked for but I for the life of me cannot remember. Then this energy project, that is what we had left from the big Honeywell project the first phase and so we wanted to keep that going because with the energy project we can continue to work on things that are going to benefit the County Government on our energy savings. As you probably know, we have another project in the works for the Health and Showers Buildings.

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After a call for public comment, Stonecipher called roll: Yoder – yes Spoonmore – yes Munson – yes McKim – yes Jones – yes Cobine – yes Motion passed. D. Request for Approval of Additional Appropriation Fund 2502‐000 Cable Franchise 30.0003 Telephone Maintenance $ 5,000.00 30.0011 Software Dev. Serv. 7,500.00 30.0014 Copier Lease 90,000.00 $102,500.00 Cobine made a motion to approve the request for additional appropriation as submitted. Jones seconded. (Purdie) This was entirely my fault in that I had not budgeted for this during the budget process for 2016. These particular lines had actually been in another fund at one point in time but I should have remembered that they were transferred to Cable Franchise so I’m asking that those be transferred today. (McKim) We discussed this during budget hearings. (Munson) Yes. (Purdie) Because I realized at that time that…. (Munson) And you said you would be back. (Purdie) I did and here I am. After a call for public comment, Stonecipher called roll: McKim – yes Jones – yes Spoonmore – yes Yoder – yes Cobine – yes Munson – yes Motion passed.

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14. CLERK’S OFFICE A. Request for Approval of Additional Appropriations Fund 8146‐016, Violence Against Women Grant 10.0001 Program Coordinator $ 39,939.90 11.8001 Health Insurance $ 7,588.58 11.8101 FICA $ 3,055.40 11.8201 PERF $ 5,671.47 20.0001 Office Supplies $ 1,296.75 20.0002 Equipment‐Courts $ 2,543.88 20.0003 Equipment‐Clerk $ 901.36 20.0004 Printing $ 5,525.00 20.0005 Travel $ 4,457.80 20.0006 Training $ 2,350.00 20.0007 Postage $ 46.00 20.0008 Kits‐Law Enforcement $ 1,250.00 20.0009 Kits‐Victims $ 2,250.00 30.0001 Contractual $ 46,165.85 30.0002 Partner Shared Costs $ 6,834.88 30.0003 Indirect Costs $ 18,628.64 40.0001 Equipment‐Law Enforcement $ 43,412.00 TOTAL $191,917.51 Cobine made a motion to approve the request for additional appropriation as submitted. Jones seconded. (Sarah Hunt, Program Coordinator, Protective Order Assistance Partnership) We were here recently in December to talk about the award of this grant. The Protective Order Assistance Partnership is a partnership between the Office of the Clerk, the Prosecutor’s Office, Middleway House, the School of Law’s Protective Order Project and the IU School of Social Work. We provide assistance to individuals that are seeking protective orders and much more than that, we not only help them understand that process of petitioning the court for an order of protection but also assist them in getting access to referral resources so that they can mitigate the barriers throughout the legal process as well as in leaving a violent relationship. So we are requesting these items for the portion of the grants that will be awarded during 2016. (Yoder) I am proud of our County and thankful that we have something like this within our Clerk’s Office and your leadership in that area I appreciate very much. (McKim) This is great, thank you very much. After a call for public comment, Stonecipher called roll: Jones – yes Yoder – yes Cobine – yes McKim – yes Munson – yes Spoonmore – yes Motion passed.

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B. Request for New Budget Lines and Simultaneous Additional Appropriations Fund 4931‐001, Voter Registration 10.0005 Deputy Clerk $ 30,575.00 10.0006 Deputy Clerk $ 29,195.00 11.7601 Longevity $ 800.00 11.8001 FT Health/Dental/Life $ 12,551.70 11.8003 FT Unemployment ‐0‐ 11.8101 FICA $ 6,775.61 11.8201 PERF $ 8,487.34 12.7801 Clerical Hourly (D) $ 14,000.00 12.7802 Clerical Hourly (R) $ 14,000.00 20.0001 General Office Supplies $ 2,000.00 20.0002 Printing $ 5,000.00 30.0001 Postage $ 10,000.00 30.0006 Contractual $ 6,000.00 30.0007 Dues $ 80.00 30.0008 Training $ 2,000.00 30.0010 Software & Licensing $ ‐0‐ TOTAL $141,464.65 Cobine made a motion to approve the request for new budget lines and simultaneous additional appropriation as submitted. Jones seconded. (Sherry Morris, Clerk’s Office) I just wanted to thank you again for trying to smooth the fluctuations that we know occurs as election cycles go up and down so we’re in support, of course, for the movement for Voter Registration which is this particular move. (Munson) Council, we’ve had lots of discussion on this. Do we want to say anything further? (McKim) We’re just executing what we’ve already talked about. (Yoder) There are things that the Council does and it does not seem very exciting but it actually is pretty exciting and provides a great deal of stability every year going forward during budget times especially around this whole idea of our elections and making sure that every year we’re not looking at a different figure and sometimes like this past year it was pretty daunting and where we were going to come up with it. So while not exciting maybe to Council geeks it is an exciting moment. (Cobine) We should think of it as a big financial post‐it note on our Monroe County refrigerator that says Don’t Forget to Vote, right. (McKim) My son is in the audience here and he turns 18 next week and he is very much looking forward to using the services of the Voter Registration office to register to vote for the first time. We’re very excited about that. After a call for public comment, Stonecipher called roll: Spoonmore – yes Munson – yes Jones – yes Cobine – yes

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McKim – yes Yoder – yes Motion passed.

C. Request for New Budget Lines and Simultaneous Additional Appropriations Fund 4931‐002, Election Board 10.0001 Elections Supervisor $ 33,047.00 11.7101 Hourly/Clerical Overtime $ 17,000.00

11.7601 Longevity $ 800.00 11.8001 FT Health/Dental/Life $ 6,939.87 11.8003 FT Unemployment ‐0‐ 11.8101 FICA $ 10,231.95 11.8201 PERF $ 4,692.67 12.0002 Election Supervisor $ 2,652.00 12.0003 Assist to Canvas Board ‐0‐ 12.0004 Inspectors $ 11,220.00 12.0005 Judges $ 30,780.00 12.0006 Precinct Sheriffs $ 5,200.00 12.0007 Clerks $ 50,880.00 12.0021 Janitors $ 1,700.00 12.0072 Absentee Boards $157,724.00 12.7001 Clerk & 2 Board Members $ 8,000.00 12.7003 Travel Boards $ 10,360.00 12.7801 Hourly/Clerical $ 80,252.00 20.0001 General Office Supplies $ 3,000.00 20.0002 Machine, Precinct Etc. $ 58,870.00 20.0003 Precinct Setup Supplies $ 7,500.00 20.0004 Postage $ 40,000.00 30.0001 Meals @ 100 $ 23,200.00 30.0002 Election Board Yearly Training $ 800.00 30.0003 Traveling Expenses $ 1,000.00 30.0004 Freight $ 2,500.00 30.0005 Legal Notices $ 500.00 30.0006 Ballots $ 44,475.48 30.0007 Maps $ 250.00 30.0008 Voting Machine Custodians (ED & Sat) $152,000.00 30.0010 Polling Places $ 1,700.00 30.0011 Contractual $ 74,000.00 30.0012 Voting Machine Repair ‐0‐ 30.0013 Truck Rental $ 3,250.00 30.0014 Copier Expense ‐0‐ 40.0001 Furniture ‐0‐ 40.0002 Equipment $ ‐0‐ . TOTAL $844,524.97 Cobine made a motion to approve the request for new budget lines and for simultaneous appropriation as submitted. Jones seconded.

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(Morris) This is actually the fund that can, we realize, bring great financial stress to the County as, for example, this year with the Presidential Election they are just expensive. So we are just very pleased that this is the fund as well as Voter Registration that is being managed so smartly for the future. (McKim) One of the things the Council will have to take up, hopefully in the next work session, would be to figure out how much to transfer from the COIT Fund to the Election Fund for next year so we can start seeding the cycle so we wind up having the correct amount when we wind up having the next election. I just want to thank the Clerk and the other members of the Election Board and you and Tree and everybody for working with us to get this done. After a call for public comment, Stonecipher called roll: Munson – yes Yoder – yes McKim – yes Spoonmore – yes Jones – yes Cobine – yes Motion passed. 15. 2016 BUDGET

A. CLERK’S OFFICE Deappropriation of Fund 1000‐010 Voter Registration 10.0005 Deputy Clerk $ 30,575.00

10.0006 Deputy Clerk $ 29,195.00 11.7601 Longevity $ 800.00 11.8001 FT Health/Dental/Life $ 12,551.70 11.8003 FT Unemployment ‐0‐ 11.8101 FICA $ 6,775.61 11.8201 PERF $ 8,487.34 12.7801 Clerical Hourly (D) $ 14,000.00 12.7802 Clerical Hourly (R) $ 14,000.00 20.0001 General Office Supplies $ 2,000.00 20.0002 Printing $ 5,000.00 30.0001 Postage $ 10,000.00 30.0006 Contractual $ 6,000.00 30.0007 Dues $ 80.00 30.0008 Training $ 2,000.00 30.0010 Software & Licensing $ ‐0‐ TOTAL $141,464.65 Cobine made a motion to approve the request to deappropriate Fund 1000‐010 Voter Registration as submitted. (Cobine) These funds were budgeted in 2015 for the 2016 budget with the understanding that once a separate non‐reverting fund covering all election expenses was established and funded from Rainy Day these funds would be deappropriated. Jones seconded.

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After a call for public comment, Stonecipher called roll: Yoder – yes Jones – yes Spoonmore – yes Munson – yes McKim – yes Cobine – yes Motion passed.

B. CLERK’S OFFICE Deappropriation of Fund 1121‐062 Election Board

10.0001 Elections Supervisor $ 33,047.00 11.7101 Hourly/Clerical Overtime $ 17,000.00 11.7601 Longevity $ 800.00 11.8001 FT Health/Dental/Life $ 6,939.87 11.8003 FT Unemployment ‐0‐ 11.8101 FICA $ 10,231.95 11.8201 PERF $ 4,692.67 12.0002 Election Supervisor $ 2,652.00 12.0003 Assist to Canvas Board ‐0‐ 12.0004 Inspectors $ 11,220.00 12.0005 Judges $ 30,780.00 12.0006 Precinct Sheriffs $ 5,200.00 12.0007 Clerks $ 50,880.00 12.0021 Janitors $ 1,700.00 12.0072 Absentee Boards $157,724.00 12.7001 Clerk & 2 Board Members $ 8,000.00 12.7003 Travel Boards $ 10,360.00 12.7801 Hourly/Clerical $ 80,252.00 20.0001 General Office Supplies $ 3,000.00 20.0002 Machine, Precinct Etc. $ 58,870.00 20.0003 Precinct Setup Supplies $ 7,500.00 20.0004 Postage $ 40,000.00 30.0001 Meals @ 100 $ 23,200.00 30.0002 Election Board Yearly Training $ 800.00 30.0003 Traveling Expenses $ 1,000.00 30.0004 Freight $ 2,500.00 30.0005 Legal Notices $ 500.00 30.0006 Ballots $ 44,475.48 30.0007 Maps $ 250.00 30.0008 Voting Machine Custodians (ED & Sat) $152,000.00 30.0010 Polling Places $ 1,700.00 30.0011 Contractual $ 74,000.00 30.0012 Voting Machine Repair ‐0‐ 30.0013 Truck Rental $ 3,250.00 30.0014 Copier Expense ‐0‐ 40.0001 Furniture ‐0‐ 40.0002 Equipment $ ‐0‐

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TOTAL $844,524.97

Cobine made a motion to approve the request for deappropriation as submitted. (Cobine) This follows the same pattern as the previous one for this separate fund. Jones seconded. After a call for public comment, Stonecipher called roll: Spoonmore – yes Yoder – yes Cobine – yes Jones – yes Munson – yes McKim – yes Motion passed. 16. APPROVAL OF MINUTES December 8, 2015 Regular Session December 22, 2015 Work Session January 12, 2016 Regular Session Cobine made a motion to approve the minutes as submitted. Jones seconded. (Munson) Thank you to Ms. Marilyn Stonecipher for excellent minutes that we have. (Stonecipher) You’re welcome. Motion passed by voice vote. 17. COUNCIL COMMENTS (McKim) I want to wish Councilor Hawk a speedy recovery. I hope she gets better soon. (Spoonmore) I want to encourage everyone to come out to a cool event happening this weekend in County Council District 4 right down the way from my house. It is the Lowrey Market and it says here that this is a new market featuring vendors who create art, recycle and sell antiques and collectibles, offer vintage and new clothing, sell jewelry and accessories, kitchenware, records, furniture, books, food items, etc. I think it is going to be a lot of fun. This is the inaugural event; they’re going to do this four times a year over at the old Woolery Mill which is off Tapp Road. So I’m looking forward to going and I hope to see a lot of other folks out there too. (Cobine) This year I’m the Council appointment to the Downtown Bloomington Inc. Board and I along with President Munson and Commissioner Iris Kiesling were able to enjoy a little bit of the presentation of the awards for the previous year for the businesses and volunteers that work so hard to keep business and commerce flowing into the downtown of Bloomington and Monroe County and so I would like to take a moment to congratulate all of the folks that were awarded those honors this evening and I hope they were able to enjoy the really nice looking buffet dinner that was laid out that we had to miss to come to this meeting.

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(Munson) I have two announcements. The first is about the Clean Power Plan. This is a presentation by a panel of four specially‐invited speakers that will be held February 15th 6:00 to 7:30 p.m. in City Council Chambers. These are some outstanding people to talk about EPA’s Clean Power Plan. The second announcement is from the Monroe County Library. They have put together a Monroe County Timeline which includes the authoritative and popular index of historical and curiously‐interesting events in Monroe County. It is on www.timeline.mcpl.info. 12. ADJOURNMENT President Munson adjourned the meeting at 7:00 p.m.

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The Minutes from the Regular Session of the Monroe County Council held on February 9, 2016, were approved on ________________________________, 2016.

Monroe County Council

Aye Nay _______________________________ ________________________________ Cheryl Munson, President Cheryl Munson, President _______________________________ ________________________________ Ryan Cobine, President Pro Tempore Ryan Cobine, President Pro Tempore _______________________________ ________________________________ Marty Hawk, Member Marty Hawk, Member _______________________________ ________________________________ Lee Jones, Member Lee Jones, Member _______________________________ ________________________________ Geoff McKim, Member Geoff McKim, Member _______________________________ ________________________________ Eric Spoonmore, Member Eric Spoonmore, Member _______________________________ ________________________________ Shelli Yoder, Member Shelli Yoder, Member Attest: ________________________________ Steve Saulter, Monroe County Auditor

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MINUTES MONROE COUNTY COUNCIL

COURTHOUSE, NAT U. HILL MEETING ROOM FEBRUARY 23, 2016

Pursuant to proper notice, a Work Session of the Monroe County Council was called to order at 5:30 p.m. on February 23, 2016 at the Monroe County Courthouse, Nat U. Hill Meeting Room, Bloomington, Indiana 47404. The presiding officer was Cheryl Munson, President. A quorum was present, including:

Councilors Present: Cheryl Munson, President Ryan Cobine, President Pro Tempore Lee Jones Marty Hawk Shelli Yoder Eric Spoonmore Geoff McKim Also Present: Steve Saulter, Auditor Michael Flory, County Council Attorney Marilyn Stonecipher, Deputy Auditor 1. CALL TO ORDER The meeting was called to order by President Munson. 2. CIRCUIT COURT A. Report from Courts on E‐Filing B. Request for Approval to Transfer Funds Fund 1121‐225 COIT – Courts From: 20.0001 Office Supplies $690.00 To: 40.0003 Office Equipment $690.00 Cobine made a motion to approve the request to transfer funds. Jones seconded. (Bonnie Austin) First I’d like to say on behalf of the Courts and the Judges and all the staff, we all wish Linda well. She serves as the Clerk and works closely with the Courts and has for her term. One of the things that she has done which kind of leads into this discussion is she has been a very good advocate for the scanning and preservation of our court documents and for that I appreciate. She was scanning long before the Courts even started scanning. I hate to lose her at this time as we move forward with the scanning and the workflow paperless project and the e‐filing, but I understand why she has to leave and we wish her the best.

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We are starting, the State of Indiana is doing e‐filing. We are on schedule to start e‐filing in November. This is where the attorneys will go through a vendor and documents will automatically be filed with the Court. This is going to change the business practices of the Court more than it has changed in the 35 years that I’ve been here. We’re going to start scanning, they’ve got us to start all of our scanning by April and then by August we’re going to be using a software that is called Workflow which is a paperless initiative. Judge Haughton is going to be coming to the Council and giving a detailed presentation to you at a later date but in order to get ready for the scanning we have to have scanners on Court Reporters desks. Fortunately, we were able to start last year; two of the Courts started scanning. Since that time we’ve started in four of the Civil Courts this year. In order to identify money without having to come back at the time for an additional, we knew that we could use the Title IV‐D Incentive Fund to pay for scanners for the Court Reporters that did the Title IV‐D. However, you can only use that fund in proportion to the amount of work they do on Title IV‐D. Eight‐five percent of their time is spent on Title IV‐D so only 85% of the cost of those scanners can be paid for out of that capital fund. That is leaving 15% that has to be paid somewhere. Now these are high‐grade scanners. They are over $1,500 a piece but we’ve used them for the last year in two of the Courts and it has proven that you get what you pay for. We’ve not had any problems in the last year using these and we’re scanning every document in a court file. That leaves about $220 per scanner that we have to fund someplace else. So I believe that we’re going to have some money and I believe I can pay this out of the Courts’ budget by doing a transfer of $690 to my capital outlay and pay that other 15% out of my budget and that is why I’m here is to ask the Council to transfer that money. (Munson) Thank you; that seems very straightforward. (Yoder) I appreciate you mentioning Clerk Robbins and her being an advocate of this so early on. I think when I joined the Council I was her liaison back in ’13, my first year, and she was already really pushing this. So I am excited to see where this is going to go and maybe money that it ultimately will save the County. Yes? (Austin) We really aren’t going to know the savings to the County until after this is probably implemented for at least a couple of years. It is a whole different business process. I have a hard time even getting my head wrapped around how this is all going to work but it is going to work. (Hawk) Because you’ve been there and you have the knowledge of having been in that position for so long, you just save the County a lot of money. Not everyone would have understood where to go to get some funding outside of local government and so 85% that you figured out the Title IV‐D is going to be able to help with reimbursement on saved us a lot of money and I appreciate that. You’re always looking for ways to make things work and work well for the entire County without spending more than what you have to and I think indeed to buy the better‐quality one that you’re not going to have to be replacing as often makes a great deal of sense. (Eric Evans, Technical Services) Actually, Councilor Hawk, if I could interject for just a second. I think Bonnie is being a little modest. One thing that she has failed to mention is that in this getting scanners for the Courts she got the Supreme Court to send us 21 of these scanners absolutely free of charge in excess of $30,000. (Hawk) You know, you had mentioned that before and I thought is this not a part of what we’re going to be talking about. Thank you for interjecting with that because indeed that is a huge savings. (Munson) But you can ask and they can only say no, they might say yes and they did! (Austin) I was amazed because I did call Mary Dupree and I said, “Okay my understanding is you’re thinking about giving people scanners. Can I get some?” And she said, “I’ll put you down for 21.” And I went, “I’ll take

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‘em.” Yeah, that’s a big savings to the County and it helped tremendously because we have 32 Court Reporters that need scanners. (Hawk) Plus you all went to another county to see what they were doing. I think that is when I found out about that because I was talking to Eric on the phone on the way. So to take your time to go make sure you’ve got the proper training is wonderful. (Flory) We should probably do a thank you follow‐up letter from the fiscal body acknowledging how much we appreciate that help. (Munson) That would be great, let’s do it. (Austin) It is not necessary, but thank you. We did go to Hamilton County last week and looked at their system and wow it is amazing. This will be good. (Munson) So the Auditor’s office just was recently up in Hamilton County. It is like they’ve become our sister county. (Jones) This seems like a no‐brainer to me. It is the way things are moving and fortunately we aren’t having to make nearly the investment that we might have initially been looking at. Thank you. (Hawk) I don’t think we’ve mentioned yet that Technical Services provided the Court with upgraded computers as well to help support the scanning process and so they’re assisting also with the other scanners. This is a win‐win when we’ve got our departments interacting well together, making sure that each knows what the other one needs and work to getting that job done. So I wanted to say thank you to Technical Services as well. (Austin) Also we really did find out that the new upgraded computers and we were on schedule to get them. So the timing to get those was just right on spot because we would have had difficulties with the scanning of these documents had we not gotten those. So, yeah, a special thanks to TSD and to Eric and his staff. They’ve been great and they put all the scanners in for us so they’ve been wonderful to work with. Stonecipher called roll: Jones – yes McKim – yes Spoonmore – yes Hawk – yes Cobine – yes Munson – yes Yoder – yes Motion passed. 3. AUDITOR’S OFFICE Discussion of Low Financial System Software 4. COUNCIL Discussion of Timber Sales Distribution

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5. COUNCIL COMMENTS 6. ADJOURNMENT President Munson adjourned the meeting.

*** *** *** The Minutes from the Work Session of the Monroe County Council held on February 23, 2016, were approved on ________________________________, 2016.

Monroe County Council

Aye Nay _______________________________ ________________________________ Cheryl Munson, President Cheryl Munson, President _______________________________ ________________________________ Ryan Cobine, President Pro Tempore Ryan Cobine, President Pro Tempore _______________________________ ________________________________ Marty Hawk, Member Marty Hawk, Member _______________________________ ________________________________ Lee Jones, Member Lee Jones, Member _______________________________ ________________________________ Geoff McKim, Member Geoff McKim, Member _______________________________ ________________________________ Eric Spoonmore, Member Eric Spoonmore, Member _______________________________ ________________________________ Shelli Yoder, Member Shelli Yoder, Member Attest: ________________________________ Steve Saulter, Monroe County Auditor

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MARCH 8, 2016 at 5:30 pm REGULAR SESSION AGENDA · 3/8/2016 · A. ELECTION FUND – 4931-001...

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Transcript of MARCH 8, 2016 at 5:30 pm REGULAR SESSION AGENDA · 3/8/2016 · A. ELECTION FUND – 4931-001...