March 2006Cooperative Procurements Update1 Cooperative Procurements: An Overview Vern Jones - Alaska...
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Transcript of March 2006Cooperative Procurements Update1 Cooperative Procurements: An Overview Vern Jones - Alaska...
March 2006 Cooperative Procurements Update 1
Cooperative Procurements:An Overview
Vern Jones - Alaska – Moderator Robert Bourne – GSA
Paul Stembler – Minnesota
NASPO 2006 Marketing to State Governments Meeting
March 2006 Cooperative Procurements Update 2
The Basics…
How do cooperative contracts begin…
• At least two (2) governmental entities decide that working together on a purchase(s) is better than doing it alone
• Some statutory or ordinance-based authority to work together exists
Example: some states cannot “lead” a procurement but can participate in one.
• Some kind of structure is defined and formalized
March 2006 Cooperative Procurements Update 3
Cooperative Models
– Federal GSA Schedules– State Governments
• NASPO/WSCA• Individual State Programs
– State and Local Governments• NIGP/US Communities, etc
– Higher Education• Higher education compacts (MHEC, WICHE,
etc.)
March 2006 Cooperative Procurements Update 6
Multi-State Cooperative Models
March 2006 Cooperative Procurements Update 7
Multi-State Cooperative Models
• WSCA Model– WSCA, comprised of the western NASPO region,
was formed in October 1993. – The purposes of WSCA are to establish the means
by which participating states may join together in cooperative multi-state contracting, to ensure the commitment of each participating state, and to provide regular and ongoing assistance to participating states in researching, developing, and administering procurement and contractual specifications and requirements.
March 2006 Cooperative Procurements Update 8
• WSCA membership consists of the principal procurement official that heads the state central procurement organization, or designee for that state, from the states of AK,AR,CA,CO,HA, ID,MN,MT,NV,NM,OR,SD,UT,WA, and WY.
WSCA Model
March 2006 Cooperative Procurements Update 10
How can vendors establish themselves on a multi-state contract?
RESPOND TO SOLICITATIONSRESPOND TO SOLICITATIONS
– If you are asked in solicitations if you would be willing to extend the pricing to “cooperative members” – say, Yes
– Many multi-state contracts start out as a contract within a state that produces good outcomes
March 2006 Cooperative Procurements Update 11
WSCA Solicitation Process
• Solicitations are posted/advertised on the lead state’s website. Other states may advertise as well depending on their statutory requirements
• There is no WSCA “bidders list” to be placed on, however individual states may distribute notification via their own bidders list.
March 2006 Cooperative Procurements Update 12
WSCA Award Process• Lead state staff and staff from other states
participating in the evaluation make an award recommendation to the lead state– Some state laws require participation in the evaluation to
permit a state to use contracts
• Lead state brings recommendation to WSCA state directors for final approval
• Once award recommendation is approved, lead state proceeds to enter into contract(s) and other participants issue participating addenda, as required
March 2006 Cooperative Procurements Update 13
Contract Administration
• Lead state administers contract
• Lead state provides ongoing analysis of sales and negotiates prices based on sales volume
March 2006 Cooperative Procurements Update 15
Managing Participation
The lead state is responsible for managing participation of non-state level entities from non-WSCA participating states
March 2006 Cooperative Procurements Update 16
Status of Current WSCA/NASPO
Contracts
March 2006 Cooperative Procurements Update 17
All information on current WSCA/NASPO contracts can be found on the NASPO website (www.naspo.org) under “Cooperative Purchasing” or…
March 2006 Cooperative Procurements Update 18
By visiting the WSCA website (www.aboutwsca.org) and selecting a contract from the drop-down menu
List of current contracts and contact information is available on your handouts.
March 2006 Cooperative Procurements Update 19
WSCA Potential Cooperative
Opportunities
The following “opportunities” are
currently actively being consider by WSCA
[Legal stuff – this is not an offer or is it a guarantee that ANY solicitation will
actually occur]
March 2006 Cooperative Procurements Update 20
WSCA Potential Cooperative Opportunities:
• Satellite phone; satellite phone unit, service and support
• Print management assessment; manufacturer-neutral, 3rd party assessment of print needs – networked, photocopy, fax, scanning – multi-functional approach
• Ammunition• Reload Supplies• General law enforcement equipment and supplies• Products for non-arresting authorities• Office supplies
March 2006 Cooperative Procurements Update 21
WSCA Potential Cooperative Opportunities:• Purchasing cards (followed by card acceptance
and debit cards)• Express mail service, small package delivery• Quick service copying• Janitorial supplies, paper & plastic• Consumer (small) electronics• Foodservice small ware and disposables, small
and large equipment and Canteen items• Tires• Qualified Products Lists (QPL’s are used by DOTs
in contracting)
March 2006 Cooperative Procurements Update 22
WSCA Potential Cooperative Opportunities:
• Safety vests• Human services arena• EBT cards
March 2006 Cooperative Procurements Update 23
Further questions?
March 2006 Cooperative Procurements Update 27
• Contract Administration and Management– Single entity responsible for overall administration
and management– Single point of entry into use of a contract –
Member or not a member?– Ordering/payment issues at/with facility or
member– Purchasing decisions are made by individual
participating facilities, not by the managing entity and practice and use issues are facility or member unique issues
General Services Administration
Cooperative Purchasing for Information Technology:Leveraging Buying Power to Save You Time and Money
Cooperative Purchasingwww.gsa.gov/cooperativepurchasing
Leveraging Buying Power to Save You Time and Money
e-Gov Act of 2002
Section 211 authorized GSA sales of Schedule 70 IT products and services to State & Local Governments through the
introduction of Cooperative Purchasing.
• Program sales commence May 2003• IT products and services [no other products/services]
Background of Cooperative Purchasing
Who’s Eligible?
• The 50 states• All counties,
municipalities, cities, towns and townships
• Tribal Governments• Public Authorities (Public or
Indian Housing agencies under the U.S. Housing Act of 1937)
• Public authorities, school districts, and colleges
• Voluntary
– No obligation by state and/or local governments to use the schedule.
– Contractors decide whether to accept orders from state and local governments.• About 2300 contractors have modified their
contracts to participate in Cooperative Purchasing
State & Local Use of Schedule 70
• 5-year contracts with three 5-year periods
• Streamlined acquisition program
• Commercial Catalog – approved contractors
• Prices already determined fair & reasonable
• Continuous opportunity for competitive prices
• Schedule solicitation – www.gsa.gov/elibrary
What is a Schedule?
How can Cooperative Purchasing Benefit the Customer?
• Monetary Savings
• Streamlined Process
• Commercial Items
• e-Tools
• Fair & Reasonable Prices• Greater Discounts for Large Buys
• Low Administrative Costs
• Huge Selection
• GSA has Taken Care of the Basics• Makes Buying Easy for Customers
Why Should State and Local Governments use GSA?
Small Business Participation
70%-75% of Schedule 70 contracts are held by small businesses
Over 30% of schedule sales are to small businesses
Agency orders count toward meeting Small Business goals
Getting on Schedule
1. Obtain copy of Solicitation from IT Center website: www.gsa.gov/schedule70solicitation or submit offer via e-offer: www.eoffer.gsa.gov.
2. For assistance in filling out Solicitation call 703-605-2700.
3. Submit offer. When requested, turn in additional needed information to Contracting Officer.
How to get a schedule contract
State/Local Training• FSS Center for Acquisition Excellence
– www.fsstraining.gsa.gov• On-line “Cooperative Purchasing” course• On-line “Using GSA Schedules” course
• Cooperative Purchasing Brochure
Points of ContactIT Center POC:
Tricia Reed Thomas Corcoran
213-534-0094 703-605-2764
[email protected] [email protected]
Benjamin Taylor
703-605-0523