MARCH 16– 20, 2020 | PORTLAND, OR OREGON ......– 20, 2020 | PORTLAND, OR OREGON CONVENTION...

M A R C H 1 6 – 2 0 , 2 0 2 0 | P O R T L A N D, O RO R E G O N C O N V E N T I O N C E N T E R

WWW. M O S Q U I T O.O R G

Twist of FateA Simple

AnnualMeeting

E X H I B I T O R & S P O N S O R S H I P P R O S P E C T U S

www.mosquito.org

amca 2020 AnnualMeeting


General Information 2

Exhibit Hall Floor Plan 4

Exhibit Application 5

Travel Information 7

Exhibitor Rules and Regulations 8

Sponsorship Opportunities 12

D E A R VA LU E D V E N D O R , We invite you to reserve your booth for AMCA’s 86th Annual Meeting! We will meet March 16 - March 20, 2020 at the Oregon Convention Center and we want you there with us! As an exhibitor, you’ll have direct access to hundreds of mosquito and vector control field workers, researchers and educators. Expected attendance is approximately 1,000! Please read on to learn about some exciting changes for 2020.

CO N T I N U I N G F O R 2 0 2 0 — M O N D AY- F R I D AY S C H E D U L E !AMCA Annual Meetings will continue starting on Monday evening with the Grand Opening of the Exhibit Hall and Welcome Reception. The Annual Meeting will follow the same schedule as years past but instead of beginning on Sunday, it will start on Monday.

Sincerely, The AMCA Meetings & Exhibits Staff

S P O N S O R S H I P O P P O RT U N I T I E SBe sure to read the sponsorship section to review our new opportunities and ways to increase your company’s visibility by sponsoring an Annual Meeting item or event.

Whether you’re a seasoned AMCA Annual Meeting vendor or a company just breaking into the vector control industry, we hope you will join us in Portland!

B E N E F I T S O F E X H I B I T I N G AT T H E A M C A A N N U A L M E E T I N Gn Dedicated exhibit hall hours during the welcome

reception, daily coffee breaks and luncheons

n Two complimentary registrations with first booth purchased and one complimentary registration with each additional booth

n Registration includes access to all educational sessions, all meal functions, meeting program and bag

n Company listing in program book

n Company listing on AMCA Annual Meeting website

n Company listing with logo and description on the mobile application

n Access to approximately 1,000 mosquito control professionals

n Pre and post attendee mailing address listing for all corporate sustaining exhibiting companies

ONE TIME USE ONLY – Mailing address for attendees will be provided electronically pre and post of the Annual Meeting.

Table of Contents

AMERICAN MOSQUITO CONTROL ASSOCIATION WWW. M O S Q U I T O.O R G

1 | E X H I B I T O R & S P O N S O R S H I P P R O S P E C T U S

AMCA CONTACT INFORMATIONAmerican Mosquito Control Association (AMCA)One Capitol Mall, Suite 800Sacramento, CA 95814

Phone: (888) 626-0630E-mail: [email protected]

www.mosquito.org

mailto:[email protected]





2 0 1 9 E X H I B I T O R S

General InformationK E Y D AT E S & D E A D L I N E S

Exhibit Lottery Application Due (with full payment): November 13, 2019*

Exhibit Application Due (with full payment): December 6, 2019

Exhibitor Services Manual Distributed: December 16, 2019

Cancellation Deadline: February 20, 2020

Discounted Housing Deadline: February 20, 2020

*The exhibit lottery is open to any exhibitingcompany who would like to participate inthe initial assignment and selection of boothspace. The official lottery process will be heldin November. Please visit the Booth Selectionsection for more information.

A1 Mist SprayersADAPCOAirofogAllPro VectorAMCA Young ProfessionalsAmerican LongrayAmerican Mosquito Control AssociationAMVACApplication DynamicsArkion Life SciencesAtlantic Paste & GlueAventech ResearchBayer

BiogentsBioQuipsBRANDENBURG UKBritten-NormanBVA Inc.Central Life Sciences CFR- InnovationsClarkeControl SolutionsCurtis Dyna FogDEET Education ProgramDigital Map ProductsDynamic Aviation GroupEMD Performance Materials Corp

Entomological Society of AmericaFeel Good, Inc.FMCFrontier Precision, Inc.Goizper MicronI2LResearchLeading Edge Associates, Inc.London FoggersMCES, LLCMirimichi GreenNixalite of AmericaPro-Lab DiagnosticEcoRaiderSC Johnson and Son, Inc.

Sapo Saneamento Ambiental ProjectosSpartan MosquitoStuck Brand Insect TrapsSummit Chemicals Co.Target Specialty ProductsTickKey InternationalTIFONEUnivarValent BioSciencesVectorBaseVectorBase OutreachVestergaard

E X H I B I T H A L L H O U R S Times subject to change All open exhibit hall hours are dedicated hall hours.*

Set-up Monday, March 16, 2020 8:00 am – 3:00 pm

Exhibit Hall Open Monday, March 16, 2020 5:00 pm – 8:00 pm Grand Opening of the Exhibit Hall & Welcome Reception

Tuesday, March 17, 2020 12:00 pm – 1:45 pm - President’s Luncheon & Exhibits Open 3:15 – 4:00 pm* – Ice Cream Social Break

Wednesday, March 18, 2020 10:00 am – 10:45 am 12:15 pm – 4:00 pm (Poster Session Luncheon from 12:15-1:45pm*; afternoon refreshment break from 3:15-4:00pm*)

Thursday, March 19, 2020 8:30 am – 10:45 am (10:00 – 10:45 am morning refreshment break*)

Breakdown Thursday, March 19, 2020 10:45 am – 4:00 pm (all exhibits must be removed from exhibit hall by 4 pm)

*Exhibitors will have access to their assigned booth space from 8am-5pm on Monday andTuesday. Exhibitor badges will be required to gain entry into the hall during these times.

All booths must be kept open and properly staffed during open exhibit hours.Premature packing and/or dismantling will not be permitted.

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General InformationB O O T H F E E S All booths are 10’ x 10’ or multiples thereof.First Booth: $1,300

Additional Booths for AMCA Corporate Sustaining Members: $1,000 each

Additional Booths for Non Corporate Sustaining Members: $1,200 each

State and Regional Booths: $500

B O O T H S E L E C T I O N A lottery for our exhibiting companies will be held in November 2019. Any exhibitor who would like to participate must send in the completed application and full payment prior to or on November 13, 2019. After the lottery has concluded, any exhibitor who was not present at the time or who opted to not participate in the booth lottery can select their booth from the remaining spaces, on a first-come, first-served basis.

E X H I B I T O R S S E RV I C E M A N U A L The Exhibitor Services Manual will be sent to exhibitors electronically on December 16, 2019. This manual will contain information on shipping, set-up, materials, furniture and electrical connections..

V E N D O R M E E T I N G Exhibiting companies are encouraged to send a representative to the on-site vendor meeting to be held onsite in Portland. The vendor meeting provides an open forum for sharing feedback and suggestions with AMCA staff. The vendor meeting will be held on Wednesday, March 18 from 4pm – 5pm.

PAY M E N T It is expressly agreed upon that full payment for requested exhibition space must be made to AMCA no later than December 6, 2019. Space will not be assigned or held without the application and full payment. AMCA reserves the right to refuse an exhibitor their exhibition space for reason of non-payment at time of installation.

D E S C R I P T I O N O F B O O T H S / F U R N I S H I N G S Cloth drapery material is provided for linear (10’ x 10’) booths to form an 8-foot high back wall and 3-foot high side walls. The booth fee also includes one (1) six-foot drape table, two (2) standard chairs, one (1) wastebasket and an identification sign for your company. The booth fee does NOT include any additional furniture, the cost of equipment, freight handling, electrical or telephone services or other special services or utilities. Order forms for all services will be sent in the exhibitor manual on December 16, 2019. All arrangements are the responsibility of the exhibitor. The exhibit hall is carpeted; you do not need to order additional carpeting unless you want to.

L A B O R I N F O R M AT I O N Installation and Dismantle Labor Exhibitors have specified rights. For example, they are permitted to arrange their own manufactured products for display and related sales literature within their booth for as long as necessary.

Full-time employees of the exhibiting company may set their exhibit. If full-time company personnel are utilized to set an exhibit, they must carry positive identification, such as medical ID card or payroll stub. You may not utilize workers hired from a non-union agency or company. Any labor services that may be required beyond what your full-time employees can provide must be rendered by union labor. Your labor requirements can be ordered on the enclosed Order Form for Installation and Dismantling Labor.

B A D G E S Exhibitors will receive two complimentary registrations with the first 10’ x 10’ booth space. Exhibitor registration allows entry to all educational sessions, access to all meal functions, meeting program and bag. Each additional 10’ x 10’ space purchased earns one additional registration. For example, if you register for two 10’ x 10’ spaces, you will receive three complimentary registrations. Please indicate on the booth application the names of your exhibit staff who will receive the complimentary registrations. Additional badges may be purchased at the regular conference rates. Badges must be worn at all times during conference hours. Set-up crew should report to registration for temporary set-up badges (free). AMCA does not offer an exhibit-hall-only badge.

C A N C E L L AT I O N If an exhibitor is unable to occupy and/or use the exhibit space contracted for, and should that exhibitor notify AMCA in writing on or by February 20, 2020, all fees paid by the exhibitor, less a processing fee of 50 percent of the net contract price, will be refunded. No refund of any fees will be made if notice is received after February 20, 2020. In the event that the premises where the exhibition is to be held shall, in the sole discretion of AMCA show management, become unfit or unavailable for occupancy, or shall be substantially interfered with by reason of picketing, strike, embargo, injunction, act of war, act of God, act of terrorism, fire, state of emergency declared by any government agency, by reason of any municipal, state or federal law or regulation, or by reason of any other





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Exhibit Hall Floor PlanO R E G O N CO N V E N T I O N C E N T E R A M C A | M A R C H 1 6 - 2 0 | H A L L B





A Simple Twist of Fate

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Exhibitor Space Application and Contract





Send completed applications by email to [email protected]

E X H I B I TO R I N FO R M AT I O N The information in this section will appear in the on-site program exactly as written below.

Company Name

Address

City State Zip Phone

Email for Inquiries Website

P E R S O N I N C H A RG E O F E X H I B I T List the primary contact who will receive all exhibitor information & make all booth arrangements. This person muct me considered a complimentary registrant unless listed under “Badge Information”

Name Title

Phone Email

B O OT H S PAC E P R E F E R E N C E / N E I G H B O R S Please make your first, second and third choice for exhibit space. Please note, AMCA will make a reasonable effort to satisfy requests listed in this section but can make no guarantees that preferences can be accomodated.

First Choice Second Choice Third Choice

Please list any company competitors you prefer not to be located near

Please list any company partners you would like to be located near

PAY M E N T I N FO R M AT I O N To secure space, application and full payment must be received in the AMCA office by December 6, 2019. Prices are in US Dollars. To be considered for the exhibit lottery, application and full payment must be received in the AMCA office by November 13, 2019

N U M B E R O F B O O T H S ( 1 0 X 1 0 E AC H )FIRST BOOTH $1300

ADDITIONAL CORPORATE SUSTAINING MEMBERS $1000

ADDITIONAL NON-CORPORATE SUSTAINING MEMBERS $1200

Total Amount Due $

c MasterCard c American Express

Expiration Date

P AY M E N T M E T H O D

c Check payable to AMCA c Visa

Cr Caredit d Number

Cardholders Name

By signing this application/contract, exhibitor agrees to the rules and regulations stated in the Exhibitor Prospectus

Signature Date

CVV


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Exhibitor Program and Mobile App Information

Exhibitor Badge Information Exhibitors receive two complimentary registrations with the first booth pruchased and one complimentary registration with each additional booth. Additional exhibit staff registrations beyond that can be purchased at the regular registration rates.





Please email to [email protected]

E X H I B I TO R D E S C R I P T I O N Please provide a 2-3 sentence description of your company to be displayed on our mobile app.

E X H I B I TO R LO G O Please email a current company logo to be displayed on the 2019 Mobile Meeting App and in the on-site printed program book to [email protected]

1 B O O T H : F I R ST R E G I ST R A N T

Name

City State Country

email

5 B O O T H S : S I X T H R E G I ST R A N T

Name

City State Country

email

1 B O O T H : S E CO N D R E G I ST R A N T

Name

City State Country

email

6 B O O T H S : S E V E N T H R E G I ST R A N T

Name

City State Country

email

2 B O O T H S : T H I R D R E G I ST R A N T

Name

City State Country

email

7 B O O T H S : E I G H T H R E G I ST R A N T

Name

City State Country

email

3 B O O T H S : F O U RT H R E G I ST R A N T

Name

City State Country

email

8 B O O T H S : N I N T H R E G I ST R A N T

Name

City State Country

email



www.mosquito.org

Travel InformationM E E T I N G LO C AT I O N Oregon Convention Center 777 NE Martin Luther King Jr. Blvd.Portland, Oregon 97232

Phone:(503) 235-7575 Website: www.oregoncc.org

ACCO M O D AT I O N S The headquarter hotel for the 2020 Annual Meeting is the DoubleTree by Hilton Portland. Additional Hotels are Crowne Plaza Portland and Hilton Portland Downtown Executive Tower. AMCA has secured discounted room rates at the DoubleTree by Hilton Portland, Crowne Plaza Portland and Hilton Portland Downtown Executive Tower for meeting attendees and exhibitors:

DOUBLETREE BY HILTON PORTLAND Room rates: $199.00 for single and $299 for double

CROWNE PLAZA PORTLAND Room Rates: $199 for single

HILTON PORTLAND DOWNTOWN EXECUTIVE TOWER Room Rate: $199 for single and double

Prices do not include state and local taxes or any other applicable city occupancy taxes.

H O T E L R E S E RVAT I O N S Housing reservations will be available online. Please visit www.mosquito.org/annual-meeting for updated information.

DISCOUNT DEADLINES DOUBLETREE BY HILTON PORTLAND February 21st, 2020 CROWNE PLAZA PORTLAND February 12th 2020 HILTON PORTLAND DOWNTOWN EXECUTIVE TOWER February 12th 2020

The hotels can sell out of rooms before the deadline. Room availability and rates are not guaranteed once the group rate of block rooms is sold out or the discount deadline passes (whichever comes first)!

T R A N S P O RTAT I O N For complete transportation details, visit www.mosquito.org/annual-meeting.

A I R P O RTPortland International Airport is the closest major airport to the DoubleTree by Hilton Portland located 9 miles/20 minutes away, Crowne Plaza Portland located 10 miles/30 minutes away, Hilton Portland Downtown located 10miles/30 minutes away

A I R P O RT T R A N S F E R STaxi $45.00 - $62.00 to DoubleTree by Hilton Portland $49.00 - $66.00 to Crowne Plaza Portland $52.00 - $69.00 to Hilton Portland Downtown

Uber/Lyft, Rental Car, Limosine — Prices Vary*Prices are approximate and subject to change

PA R K I N GDOUBLETREE BY HILTON PORTLANDSelf Parking: $27.00 | Valet Parking: $37.00

CROWNE PLAZA PORTLANDSelf Parking: $24.00 | Valet Parking: $27.00

HILTON PORTLAND DOWNTOWN Self Parking: Not Available | Valet Parking: $52.00

D R I V I N G D I R E C T I O N S F R O M T H E A I R P O RT To DOUBLETREE BY HILTON Portland, 205 South to I-54 West, Take Exit 1 Lloyd Center. Tern right on NE 11th.

To CROWNE PLAZA PORTLAND, Airport way to NE 82nd Way, Take I-84W/US-30 to NE 2nd Ave, Continue on NE 2nd Ave to your destination

To HILTON PORTLAND DOWNTOWN, RT on HWY 205 South, Right on I-84 west. Follow signs to City Center/Morrison St. Go over Morrison Bridge. Lt on SW Broadway, Lt on Salmon, Lt on SW 6th Ave. Front doors will be on the left.





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www.oregoncc.org

www.mosquito.org/annual-meeting




Exhibitor Rules and Regulations1 . I N T E R P R E TAT I O N O F R U L E S

The following rules and regulations apply to exhibitors and staff participating in the AMCA Annual Meeting, February 25- March 1, 2019 and are considered binding upon return of the signed exhibit contract. AMCA shall have full power in the interpretation and enforcement of all rules and regulations governing exhibitors. All matters and questions not covered by the rules and regulations shall be subject to the final judgment and decision of AMCA. These rules and regulations can be amended at any time by AMCA and the amendments so made shall be binding upon the exhibitor equally with the rules and regulations listed herein, and shall become a part thereof, provided the exhibitor is notified of the amendments. Notice may be verbal or in writing, before or during the AMCA Annual Meeting, and will be provided to any authorized agent of the exhibitor.

2 . P U R P O S E O F E X H I B I T S The purpose of the AMCA exhibits is to complement the educational sessions by enabling attendees to evaluate the latest development in products and/or services presented for use by vector control researchers, professionals, and educators. AMCA maintains the right to deny exhibit space to any company and/or product it sees as not in line with AMCA’s mission and the purpose of exhibits.

3 . A S S I G N M E N T O F S PAC E AMCA show management reserves the right to make any revisions necessary to the floor plan including, but not limited to, relocating exhibitors, when such action is deemed to be in the best interest of the total exhibits.

4 . S H A R I N G / S U B L E T T I N G S PAC E The subletting of the whole or any part of an exhibitor’s space by the exhibitor is strictly prohibited. Exhibitors may not advertise or display goods in their booth other than those manufactured or carried by them in the regular course of business. Exhibiting companies who maintain an ongoing collaboration or partnership are permitted to share space, provided that the space is at least 10-feet x 20-feet. In order to have both company names appear in the program listing, each company must pay the initial booth cost and split the additional booths. For example, if two companies would like to share a 20-foot x 30-foot space (six booths), each company would pay $3,300 (first booth for $1,300, two additional booths for $1,000 each).

5 . B O O T H CO N ST R U C T I O N A N D A R R A N G E M E N T

Exhibits shall be so arranged as to not obstruct the general view nor hide the exhibits of others. No display material exposing an unfinished surface to neighboring booths or pedestrian aisles will be permitted. If, at pre-show inspection, a display is found to expose an unfinished surface to a neighboring booth or to a pedestrian aisle, draping material will be obtained at the exhibitor’s expense to conceal the unfinished surface. Any specialty-built displays or unusual configurations must be submitted to AMCA show management for approval prior to ordering construction. No part of any booth/display may hang over or jut out into an aisle. A booth space’s perimeter extends from the floor to the ceiling, and all exhibitors must observe this perimeter. The ceiling height of the exhibit hall (ballroom) is 25 feet. Companies occupying an island configuration should be sure their displays do not exceed 23 feet.

Special note for linear booths:

n Regular and specialty back walls may not exceed an overall height of 8 feet

n The maximum linear booth height of 8 feet may extend out 50 percent of the booth from the back wall

n Height limitations in the balance of the area are 36 inches except for product and equipment on display which in themselves may exceed this height

6 . E X H I B I T H A L L ACC E S S BY E X H I B I T STA F F Exhibitor personnel will be permitted onto the exhibit floor between the hours of 8am-3pm beginning Monday, March 16 and concluding on Thursday, March 20 provided they are wearing proper exhibitor badge identification. Exhibitor personnel will not be allowed into the exhibit hall outside of these times for security reasons. Temporary staff hired for set-up or teardown must register at the AMCA desk and receive a temporary badge.

7. D E L I V E RY A N D S H I P M E N T O F M AT E R I A L S Storage facilities for packing cases, crates, and boxes are not available at the hotel. Exhibitors agree to ship and store their materials at their own risk and expense. Information regarding shipping and storage of exhibit material will be furnished in the Exhibitor Manual.





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8 . FA I LU R E T O A P P E A R The following rules and regulations apply to exhibitors and staff participating in the AMCA Annual Meeting, February 25- March 1, 2019 and are considered binding upon return of the signed exhibit contract. AMCA shall have full power in the interpretation and enforcement of all rules and regulations governing exhibitors. All matters and questions not covered by the rules and regulations shall be subject to the final judgment and decision of AMCA. These rules and regulations can be amended at any time by AMCA and the amendments so made shall be binding upon the exhibitor equally with the rules and regulations listed herein, and shall become a part thereof, provided the exhibitor is notified of the amendments. Notice may be verbal or in writing, before or during the AMCA Annual Meeting, and will be provided to any authorized agent of the exhibitor.

9 . I N D E P E N D E N T CO N T R AC T O R S Exhibitors who plan to use independent contractors other than the official AMCA general contractor must notify AMCA in writing no later than 30 days prior to the meeting. The company name, address, telephone number, Certificate of Insurance, name of the supervisor scheduled to be in attendance, and a statement that such contractor will comply with all rules and regulations of the show (including observance of local labor rules and regulations) is required. Independent contractors must abide by the following:

n Perform all services in a timely manner, in accordance with AMCA and the AMCA general contractor established deadlines

n Not engage in solicitation of business on the exhibit floor for present and/or future conventions

n Provide a Certificate of Insurance to the AMCA general contractor and AMCA no later than January 11, 2020.

n Register all employees and temporary help at the registration desk (no charge for setup/breakdown)

10. E X H I B I T O R E V E N T S / AC T I V I T I E S Exhibitors may not schedule or conduct any outside activity including, but not limited to, receptions, seminars, symposia, and hospitality suites that are in conflict with the official AMCA program, whether such activities are held on site or away from the hotel. Exhibitors must submit in writing to AMCA show management 90 days prior to the exhibit dates any program exhibitor intends to hold at, or in conjunction with, its exhibit. Exhibitors may not promote any event outside of their exhibit booth. Unless approved in writing by management, no signs are permitted outside of the exhibitor’s booth. All events must be approved by show management in advance of the meeting.

1 1 . STA F F I N G YO U R B O O T H Exhibits must be staffed at all times during open exhibit hours. Companies that do not keep their booth properly staffed and operating during all open exhibit hours will risk being placed at the end of the lottery in future years. Repeat offenses may be grounds for a company’s banishment from exhibiting at future AMCA meetings.

1 2 . C H I L D R E N ’ S A D M I S S I O N T O T H E E X H I B I T H A L L Children may accompany a registered attendee or exhibitor during show days and hours, but not during set-up or teardown periods. The accompanying adult is responsible for the child and assumes all responsibility for damage to exhibits and equipment and for the safety of the child. If minor is of the age requiring a stroller; strollers will be permitted but should be controlled by the registered participant at all times. If stroller is required, minor should be confined to stroller at all times. Attendee assumes all responsibility for damage to exhibits and equipment caused by the stroller and for the safety of the child in the stroller.

1 3 . E X H I B I T O R / C L I E N T M E E T I N G S Exhibiting companies wishing to set up private meetings over the dates of the AMCA meeting must notify AMCA in writing at least 30 days prior to the meeting. If AMCA does not have sufficient space available, the company will be charged a fee so that AMCA can secure space from the hotel. Fees will be determined based on space needs.

1 4 . I N S U R A N C E The exhibitor acknowledges that neither the American Mosquito Control Association (AMCA), Association Headquarters Inc., nor the Oregon Convention Center shall be obligated to maintain property, liability, or business interruption insurance covering any exhibitor or exhibiting company. Exhibitors wishing to insure their exhibit materials and goods against theft or damage by fire, accident or loss of any kind must do so at their own expense. Each exhibiting company is responsible for obtaining insurance (liability, fire, and theft) in such amounts deemed appropriate to comply with its obligations hereunder. AMCA requires that all exhibitors provide proof of liability insurance at least 30 days prior to set-up. Coverage must be carried through the duration of the exhibit program, and the certificate must name AMCA and the Oregon Convention Center as an additional insured party. The certificate must state a minimum insurance of 1 million USD and the territory of coverage must include the United States. The exhibitor agrees to make no claim of any nature, for any reason whatsoever, against AMCA for loss, theft, damage, or destruction of goods, nor for damage of any nature, nor for any negligence, malfeasance or misfeasance, nor for failure to hold any portions of the meeting, in part or in total, as scheduled.





Exhibitor Rules and Regulations CO N T I N U E D

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1 5 . A M E R I C A N S W I T H D I S A B I L I T I E S AC T Exhibiting companies shall be responsible for making exhibits accessible to persons with disabilities as required by the Americans with Disabilities Act, and shall hold AMCA and Association Headquarters harmless from any consequences of exhibiting company’s failure in this regard. AMCA will use its best efforts to provide reasonable accommodations for attendees with disabilities with prior notice. Please contact AMCA at [email protected] if you have any special needs.

1 6 . P O L I C Y O N U S E O F A M C A N A M E , LO G O, A N D / O R AC R O N Y M The names, logos, and acronyms of the American Mosquito Control Association and the AMCA meeting are proprietary marks. Use of the names in any fashion, by any entity, for any purpose, is expressly prohibited without the written permission of AMCA. Permission to the use the names, logos, and acronyms of AMCA must be requested in writing at least 30 days prior to the meeting, and prior to the actual printing of any collateral material.

1 7. BOOTH CONDUCT AND RESTRICTIONS AMCA show management has the right to restrict or remove exhibits that are objectionable because of noise, glaring or flashing lights, method of operation, or any other reason, and also to prohibit or evict any exhibit which, in the opinion of exhibit management, may detract from the general character of the meeting. This reservation includes persons, things, conduct, printed matter, or anything AMCA show management judges to be objectionable, exceeding the bounds of good taste or inconsistent with the principles and its public reputation.

In the event of such restrictions or evictions, AMCA show management is not liable for any refund of any amount paid hereunder. In-booth demonstrations must be arranged such that gathering crowds do not block any aisles or neighboring exhibits.

AMCA does not endorse in any manner any of the products or services related to the exhibits that have been accepted for display during the meeting.

1 8 . CO N T E ST S / G A M E S / R A F F L E S Contests of any kind must be approved in writing by AMCA show management at least 30 days prior to the meeting.

1 9 . F I R E R E G U L AT I O N S All materials used in the exhibit area must be flameproof and fire resistant in order to conform to local fire ordinances and in accordance with regulations established by the National Association of Fire Underwriters. Crepe paper, corrugated paper (flameproof or otherwise)

is not permitted. All displays are subject to inspection by the Fire Prevention Bureau or the Fire Marshall. Any exhibits or parts thereof found not to be fireproof may be ordered dismantled. All aisles and exhibits must be kept clear at all times, and fire stations and fire extinguisher equipment are not to be covered or obstructed.

2 0. L I A B I L I T Y Each exhibitor agrees to protect, save, and keep AMCA and the Oregon Convention Center forever harmless from any damage or charges imposed for violation of any law or ordinance by the exhibitor, his employees or agents as well as to strictly comply with the application terms and conditions as contained in the agreement between AMCA and the Oregon Convention Center regarding the exhibition premises; and further, the exhibitor shall at all times, protect, indemnify, save, and keep harmless AMCA and the Oregon Convention Center against and from any and all loss, cost, or expense that arises out of or from, or by any reason of any act or omission of the exhibitor, his employees or agents. AMCA and the Oregon Convention Center and their agents or employees shall not be responsible for any loss, theft, or damage to the property of the exhibitor, his or her employee or representatives. Further, AMCA and the Oregon Convention Center will not be liable for damage or injury to persons or property during the term of this agreement from any cause whatsoever by reason of the use or occupancy of exhibit space by the exhibitor or his or her assignees, and the exhibitor shall indemnify and hold harmless AMCA and the Oregon Convention Center of all liability which might ensue from any cause whatsoever. If the exhibitor’s material fails to arrive, the exhibitor is nevertheless responsible for all amounts due hereunder.

2 1 . P H O T O G R A P H Y Professional video, digital, or photography image and sound capturing equipment is prohibited in the exhibit hall during set-up, hall hours, and teardown. Photos may only be taken by AMCA staff or with special permission by AMCA. Please contact AMCA for permission.

2 2 . S E C U R I T Y/ B A D G E C H E C K E R S AMCA volunteers will check badges at the exhibit hall entrance during show hours and the service of a security guard will be acquired in the exhibit hall during off hours. However, this does not protect or guarantee exhibitors against loss by theft or otherwise. Please remain in your booth during open hours and remove or lock up all valuable items in your booth during off hours to prevent loss/theft.

2 3 . V I O L AT I O N S Violation of any of these regulations on the part of the exhibitor, his employees, or agent, shall annul the right of the exhibitor to occupy space and such exhibit will forfeit to AMCA all monies that may have been paid. Upon evidence of violation, management may re-enter and take possession of the space occupied by the exhibitor, and may remove all persons and goods at the expense of the exhibitor. The exhibitor shall pay all expenses and damages that AMCA may incur thereby. In the event of a violation, AMCA reserves the right to refuse exhibit privileges for the following year.




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2019 Sponsorship Opportunities

Enhancements and New Opportunities

AMCA offers numerous sponsorship opportunities to benefit your company’s needs. Whether

recognition at the Annual Meeting, visibility at Washington Conference, or product information in the AMCA Journal, sponsorship opportunities exist across the organization to help you reach your

marketing goals. Sponsor with the AMCA and make AMCA part of your strategic marketing plan!

Year-Round Sponsorship Levels Each year, AMCA supporters have the opportunity to become part of AMCA’s year-round sponsorship levels. Through this program, AMCA acknowledges the companies that have invested in AMCA’s programs and events by reaching one of the below predetermined levels. All AMCA sponsorship spend counts towards your sponsor level. This includes sponsorships at the Annual Meeting and Washington Conference, advertisement in AMCA publications and website, sponsorship of AMCA webinars, and much more. Recognition includes acknowledgement at the AMCA Annual Meeting, AMCA Washington Conference and on the AMCA website by level.

Diamond Level Sponsor—Highest level of support Sponsorship contributions totaling $20,000+

Platinum Level Sponsor Sponsorship contributions totaling $15,000 - $19,999 Gold Level Sponsor Sponsorship contributions totaling $10,000 - $14,999

Silver Level Sponsor Sponsorship contributions totaling $5,000 - $9,999 Bronze Level Sponsor Sponsorship contributions totaling $500 - $4,999

About the AMCA The American Mosquito Control Association, founded in 1935, is a non-profit scientific and educational professional association. It is world-wide in scope, with members or subscribers to its publications in over 50 countries, but the majority of its members are in the United States. AMCA’s mission is to provide leadership, information, and education leading to the enhancement of public health and quality of life. The AMCA accomplishes this mission through the suppression of mosquitoes and vector transmitted diseases and the reduction of annoyance levels caused by mosquitoes, other vectors, and pests of public health importance.

The AMCA membership is comprised of students, researchers, professors, regulators, public, private and industry, mosquito control district superintendents and personnel, commissioners, trustees and many others. Total state and regional annual budgets for mosquito control in the United States exceed $2,000,000,000.

The total 2019 membership count was over 1,000, including over 100 international members. How to Sponsor In appreciation of their ongoing support, all 2019 sponsors have the right of first refusal; they have the opportunity to sponsor the same items or events before they are available to anyone else. All other items will be sold on a first-come, first-served basis. Please contact AMCA at [email protected] with your selections and you will be contacted to confirm your choice. Key Dates and Deadlines Past Sponsors – First Right of Refusal Deadline: November 15, 2019 Sponsorship Payment Deadline (with full payment): 30 days after signing a sponsorship agreement or 15 days prior to the event (whichever comes first).




ANNUAL MEETING 86th Annual Meeting | Mar. 16 -Mar. 20

Benefits of Sponsorship Market research confirms that increased impressions in front of your target audience means increased business for you! Make sure your customers see your presence at AMCA’s Annual Meeting, both inside and outside the exhibit hall. Sponsorship opportunities for the Annual Meeting are organized into three areas: Networking, Brand Exposure, and Support to help you identify opportunities most beneficial for your company. For their contributions, Annual Meeting sponsors will be receiving:

• Listing in the Annual Meeting program by sponsoring level

• Recognition with company logo in the Annual Meeting program, on the AMCA Annual Meeting website and in E-Newsletters immediately following the Annual Meeting

• Recognition at the Annual Meeting in which sponsorships count towards your sponsor level

• Verbal and logo recognition during the plenary session and banquet

• Sponsor Ribbon for your company’s Annual Meeting attendees

• Signage at the Annual Meeting including company logo

• Exposure, networking and contact with conference attendees including industry decision makers

• Inclusion in post-event email to all attendees with sponsor logo

• Sponsor booth placard for exhibiting sponsor to display in their exhibit booth

• Sponsor e-badge that can be used on website and in emails prior to the meeting - NEW

What is the sponsor booth placard? AMCA will provide a table-top easle sign which will recognize your company as a sponsor of the Annual Meeting. The sponsor booth placard will be distributed to your booth prior to the show floor opening. Sponsoring companies can display the sponsor booth placard proudly in their exhibit booth to demonstrate their AMCA support.

What is the sponsor e-badge? As a sponsor AMCA will provide a 2020 Annual Meeting sponsor e-badge for your company to use to showcase your sponsorship support of the AMCA at the Annual Meeting. Sponsors can use this e-badge on their website, on their social media channels, and in email signatures.

ANNUAL MEETING CANCELLATION POLICY Cancellation must be submitted to AMCA in writing. Cancellation of any sponsorship or support opportunity will result in a 15% penalty. All monies less 15% will be returned to the exhibitor if cancellation is made by January 17, 2020.

SPONSOR


ANNUAL MEETING………………………..…..

Networking Sponsorships Welcome Reception • $19,000 This Monday night reception kicks off the AMCA Annual Meeting and is the grand opening of the exhibit hall. A complimentary drink ticket is provided to each attendee. This sponsor will be recognized both verbally and on signage at the reception and the sponsor’s logo will appear on each attendee’s complimentary drink ticket. This sponsor will also have the opportunity to place two door greeters at the exhibit hall entrance who may hand out the sponsor’s literature (final approvals at the discretion of AMCA show management).

UPGRADE OPTION: Sponsor will have the option to upgrade their sponsorship with branded cups and floor stickers. Inquire for pricing and details on upgrade options.

President’s Luncheon • $17,000 Formerly the evening President’s Reception, this Tuesday luncheon allows new friends to meet, mingle and old acquaintances to catch up while interacting with the exhibiting companies and sponsors. This sponsor will be recognized both verbally and on signage at the lunch and the sponsor’s logo will appear on each attendee’s lunch ticket.

UPGRADE OPTION: Sponsor will have the option to upgrade their sponsorship with branded lunch boxes and floor stickers. Inquire for pricing and details on upgrade options.

Poster Session Luncheon • $5,000 each | 5 sponsorships available Scientific posters will be on display the length of the meeting in the exhibit hall. The lunch and poster session will take place Wednesday afternoon. This sponsor will be recognized both verbally and on signage at the event, and the sponsor’s logos will appear on each attendee’s lunch ticket. Each sponsor’s logo will be visible on a sticker applied to the lunch boxes.

Pre-Banquet Social/Drink Ticket Sponsor • $2,500 each | 2 sponsorships available This event will be held immediately prior to the Banquet in the concourse. These sponsors will be recognized on signage at the social and the sponsors logos will appear on each attendee’s complimentary drink ticket. The Pre-Banquet sponsor will also be verbally recognized at the start of the banquet and will have the opportunity to provide a giveaway at the banquet (at sponsor’s expense). Each sponsoring company will receive 1 reserved banquet table and 5 additional drink tickets.

Refreshment Breaks • $3,100 per break Each day at least one refreshment break will be offered between sessions. Refreshment breaks include coffee and juice. Sponsors will be recognized with signage during the breaks. Multiple breaks available.

Break Availability: Tuesday, Mar. 17: Plenary Session Break; Afternoon Session Break Wednesday, Mar 18: Morning Session Break; Afternoon Session Break Thursday, Mar. 19: Morning Session Break Friday, Mar. 20: Morning Session Break

UPGRADE OPTION: Break sponsors will have the option to upgrade their sponsorship with branded coffee cups and coffee sleeves to be used during their specified break. Inquire for pricing and details on upgrade options.

Trustees/Commissioners Tour • $3,000 This tour is held on Wednesday and will accommodate approximately 50 Trustees on a tour of the Portland area highlighting the famous McMenamins property, Edgefield with lunch and a speaker. This sponsor will be recognized both recognized both verbally and on signage at the event.

ENHANCED

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UPGRADE AVAILABLE

UPGRADE AVAILABLE

UPGRADE AVAILABLE



Ice Cream Social • $9,500 Sponsor the always popular ice cream social on Tuesday. Sponsor will receive logo on signage during the ice cream social and on the ice cream social tickets. Sponsor will have the ability to collect the tickets and serve the ice cream.

Young Professionals Social • $3,000 The Young Professionals Social will take place after the YP Symposium. The YP Symposium will be followed by a networking social with light refreshments. This sponsor will be recognized on signage and can attend the social with as many company representatives as they like to mingle with the Young Professionals.

Brand Exposure Sponsorships Audiovisual • $17,500 This sponsorship opportunity helps AMCA order and operate the audiovisual equipment needed to run the entire meeting. This sponsor’s logo will appear on a PowerPoint slide on all breakout session room projector screens prior to the start of each session. That’s 35+ sessions!

Meeting Mobile App • $500 each | open to 4 sponsors Be in the palm of every attendee’s hand! The 2019 Meeting Mobile App will be the direct access point for reviewing all the presented abstracts, scheduling your daily activities and planning your evening activities around Orlando. Apps are the fastest-growing method of providing meeting information to attendees; they appreciate the round-the-clock access and the portability. Recognition includes sponsor’s logos on a splash screen that will appear every time the app is opened. Sponsors of the mobile app will receive 1 sponsor provided push notification during the event, as well as recognition on signage onsite with instructions for downloading the app.

Meeting Bags • $5,000 The Annual Meeting bag, carried during the meeting and afterwards, will be distributed to all registrants and will contain all meeting materials. This sponsor is responsible for selecting and ordering the bags (with approval from AMCA). This sponsor’s logo will be printed on the bag along with the meeting name and AMCA logo.

Pens and Notepads • $1,000 for either item ($1,500 for both) The Annual Meeting Pen and Notepad will be distributed to all registrants within the meeting bag along with other meeting materials. This sponsor is responsible for selecting and ordering the notepad and pen (with approval from AMCA). This sponsor’s logo can be included on the notepad and pen along with the meeting name and AMCA logo.

Banquet Table • $250 | 20 Available Sponsor a banquet table and receive a reserved table during the banquet towards the front of the ballroom. Sponsor will have rights to seating at this table for 10 people and sponsor is responsible for seating at this table. AMCA will not be able to set table for more than allotted number of seats. Sponsor will receive their own customized message and logo on table centerpiece, identifying reserved table. Sponsors will also receive 5 additional drink tickets. Table sponsor logos will be seen on the banquet presentation as attendees enter the room. Tables will be reserved and chosen on first-come first-served basis. NOTE: Banquet tickets are NOT included with this sponsorship.

UPGRADE to Banquet Package: $450 Includes 5 additional drink tickets (totaling 10 tickets), 2 bottles of wine placed on table (1 house white and 1 house red), and hosted bar table service.

AMCA’s Internet Hub • $5,500 The internet hub provides attendees with easy access to a free internet connection. The computer stations will be set up in a high traffic area outside the exhibit hall. This sponsor’s logo will be set as the wallpaper and screensaver of each computer in the hub and the internet browser will open to the sponsor’s corporate website.

Badge Holders • $3,100 Badge holders will be distributed to all attendees. This sponsor’s logo will be printed on the badge holder, as determined by AMCA and the sponsor.

UPGRADE AVAILABLE

SPONSORED BY

YOUR LOGO



Program Book All meeting attendees receive an on-site program book that provides details on all meeting events and other meeting information.

• Back Cover Ad: This sponsor’s ad will be displayed (in color) prominently on the back cover of the program book. $4,500

• Inside Front Cover Ad: This sponsor’s ad will be displayed (in color) prominently on the inside front cover of the

program book. $2,500

• Inside Back Cover Ad: This sponsor’s ad will be displayed (in color) prominently on the inside back cover of the

program book. $2,500 Conference Bag Insert • $1,100 Include a piece of literature in every attendee’s meeting bag. Some restrictions apply.

Annual Meeting Lounge • $10,000 Come take a seat at the Annual Meeting Lounge to refresh and connect with fellow AMCA colleagues! Several charging ports for mobile devices will be available for attendee use. While attendees relax and wait for their mobile devices to charge your sponsor logo will be showcased on signage located within the lounge. Located in a high traffic area outside of the session rooms near registration. Sponsor will also have ability to showcase a product in the lounge (ie- Sprayer, empty jugs of product. Size dependent. Some restrictions apply).

Hotel Keycards • $6,000 Company provided sponsor message will appear on hotel guestroom keys who book their room in the official AMCA hotel block at all 3 hotels. Key specifications will be provided and sponsor will have the ability to provide artwork for the keys.

Hotel Elevators Wraps • $3,000 Grab attendee’s attention as they use the hotel elevators. Sponsor’s message will appear on the outside elevator doors of The DoubleTree Portland.

Convention Center Elevator Wraps • $5,000 Have your message included on two elevator bays of the Convention Center where the AMCA meeting will take place. Attendees will see your message daily!

ENHANCED


ANNUAL MEETING………………………..….. Pre- and Post-event Email Blasts Sponsor Message in E-blast • $100 each AMCA will include a sponsor message in a marketing email prior to the event. AMCA will send 1 email per month from October 2018 through March 2019. Pre-event and post-event. Sponsor can supply: 50 words, logo and booth number to be included in an email blast. Reserved on first-come, first-served basis.

Dedicated sponsor E-blast • $500 AMCA will distribute a sponsor provided email blast to all registered attendees. One per month October through February. These are reserved on first-come, first-served basis.

AMCA Support Opportunities

Young Professionals Group Fund • Any amount over $500 (Open to multiple sponsors) This support opportunity allows any number of companies to make a donation to the Young Professionals Group. The purpose of the fund is to support and further engage students and young professionals starting out in mosquito control. Contributors will be acknowledged on signage at the Young Professionals session during the Annual Meeting. Student Competition Fund • Any amount over $500 (Open to multiple sponsors) This support opportunity allows any number of companies to make a donation to the student competition fund. The purpose of the fund is to fund the awards given at the Annual Meeting for winners of the student paper competition. Contributors will be acknowledged on signage at the session. Latin American Symposium • Any amount over $500 (Open to multiple sponsors) Sponsors will be recognized verbally during the session and on signage outside the room. Latin American Student Competition • Any amount over $250 (Open to multiple sponsors) Sponsors will be recognized verbally during the session and on signage outside the room. AMCA Research Fund • Any amount The AMCA Research Fund is currently accepting contributions for future research on mosquito control and related topics. Contributors are recognized in the printed Annual Meeting program and online.


WASHINGTON CONFERENCE 22st Annual Conference | May 12-13 2020

Benefits of Sponsorship The AMCA holds the Washington Conference, to an audience of over 100 attendees, from the United States. The Washington Conference is the leading education and networking event for AMCA members to meet to discuss issues that can only be resolved at the Federal level. The Washington Conference is geared towards those US AMCA members concerned with the impacts of the decisions the federal government makes that have an effect on mosquito control and public health pesticides.

For their contributions, Washington Conference sponsors will be receiving:

• Recognition with company logo on the Washington Conference program and on the Washington Conference website

• Recognition at the Washington Conference on signage and presentation slide

• Verbal and logo recognition during the opening remarks

• Exposure, networking and contact with conference attendees including industry decision makers

• Inclusion in post-event email to all attendees with sponsor logo

Attendee Bag • $300 The Washington Conference Bag carried during the meeting and afterwards will be distributed to all registrants and will contain all meeting materials. This sponsor is responsible for selecting and ordering the bags (with approval from AMCA). This sponsor’s logo will be printed on the bag along with the meeting name and AMCA logo.

Pens and Notepads • $300 The Washington Conference Notepad and Pen is distributed to all registrants at registration. This sponsor is responsible for selecting and ordering the pens and notepads (with approval from AMCA). This sponsor’s logo will be printed on the notepads/pens along with the meeting name and AMCA logo.

Congressional Handbooks • $1,800 Congressional Handbooks will be distributed to all attendees. A sticker with this sponsor’s logo will be placed on the front cover of all handbooks.

Badge Holders • $1,000 Badge holders will be distributed to all attendees. This sponsor’s logo will be printed on the badge holder, as determined by AMCA and the sponsor.

First Day Afternoon Break • $1,100 Refreshment break includes coffee and juice; sodas and snacks may be made available depending on hotel menu pricing. Sponsors will be recognized with signage during the breaks.

Second Day Breakfast • $2,100 Breakfast includes coffee, juice and hot breakfast buffet. Sponsors will be recognized with signage during the breakfast. Breakfast is served prior to Capitol Hill office visits.

Second Day Reception • $5,500 This reception is held on the second day of the conference and provides an opportunity for attendees to discuss their Capitol Hill office visits. Hors d’oeuvres and refreshments will be available and the sponsor will be recognized verbally as well as on signage during the reception.

Last Day Breakfast and Break • $1,100 The breakfast includes hot breakfast buffet. The break includes coffee and juice; sodas and snacks may be made available depending on hotel menu pricing. Sponsors will be recognized with signage during the breakfast and breaks.

YEAR ROUND SPONSORSHIPS AMCA offers many options for advertising and sponsorships in addition to the Annual Meeting and Washington Conference. We encourage you to take advantage of these exciting opportunities to get your company or entity’s name and message across to more than 1,600 AMCA members as well as the general public.

Webinar sponsorships | $1,600 AMCA webinars are live, 1-hour, web-based seminars that cover the latest industry hot-topics. Sponsors of webinars receive recognition during the promotion of the webinar via email, website, and during the presentation.

Sponsor benefits include:

• Promotional emails for the webinar which include sponsor acknowledgement.

• AMCA will display sponsor logo on the webinar platform for duration of the webinar. Sponsor to provide company logo. No product names or product logos may be used.

• AMCA and/or speaker may use a disclaimer statement indicating that neither party endorses a specific product.

• Webinar moderator will thank the sponsor at the beginning and end of the presentation.

Website sponsorships

Homepage Banner | $900 for 3 months (per quarter: Q1, Q2, Q3, Q4) A sponsor provided banner ad will be showcased on the homepage of the new mosquito.org homepage. Sponsor message will remain on the homepage for 3 months and will link to the sponsors website. Size: 728x90

Website Sponsor | $2,100 Sponsor logo will appear at the bottom of the mosquito.org website for the full calendar year. Receive visibility all year round!

Newsletter sponsorships Mosquito Monthly E-Newsletter | $1,100 | 1 per month Monthly AMCA distributes Mosquito Monthly, an electronic newsletter showcasing the latest member news of the AMCA. Each issue features a member spotlight and a Young Professional.

AMCA Quarterly Newsletter | $4,500 | 1 per quarter The AMCA Newsletter is published 4 times per year and brings current news from the various AMCA regions to the membership. Members receive the Newsletter electronically as a PDF file.

Journal of the American Mosquito Control Association (JAMCA) JAMCA is now published in Open Access format, open to the public and free of charge. Journal advertising is offered in an online only format. See below for the different packages offered. Please click the following link for reference of the different advertisement options offered in the table below.

Package Description Monthly Quarterly Annual

Homepage a la Carte Left Banner Ad, 468x60 - top of every page, site wide $500 $1350 $4800

Homepage a la Carte Right Banner Ad, 238x60 - top of every page, site wide $450 $1300 $4700

Package A - Home Tower Ad, 160x600 (homepage only, below fold) - Journal Tile Ad 5, 180x150 (archive and toc page, below fold) - Article Tile 1, 180x150 (article full text page, below fold)

$400 $1100 $4000

Package B - Home Tile Ad 1, 180x150 (homepage, above fold) - Journal Tile Ad 6, 180x150 (archive and toc page, below fold) - Article Tile 2 180x150 (article full text page, below fold)

$300 $750 $2600

Package C

- Home Tile Ad 2, 180x150 (homepage, above fold)

- Journal Tile Ad 7, 180x150 (archive and toc page, below fold) - Article Tile 3, 180x150 (article full text page, below fold)

$300 $750 $2600

Package D - Home Tile Ad 3, 180x150 (homepage, below fold) - Journal Tile Ad 8, 180x150 (archive and toc page, below fold) - Article Tile 4, 180x150 (article full text page, below fold)

$300 $750 $2600

Archives/ TOC Page a la Carte - Journal Tile Ad 1, 180x150 (archive and toc page, below fold) $100 $250 $900




https://www.mosquito.org/resource/resmgr/docs/Sponsorship/JAMCA_Open_Access_Ads.pdf

MARCH 16– 20, 2020 | PORTLAND, OR OREGON ......– 20, 2020 | PORTLAND, OR OREGON CONVENTION...

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