MARC Cataloguing

8/4/2019 MARC Cataloguing

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Libraries catalogall types ofmaterial Books Gifts DVDs CDs Cassettes Kits Magazines


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Library ofCongress

OhioLink Prospector Amicus FirstSearch Libraries

throughoutColorado throughColorado VirtualLibrary


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Directly from the source

Z39.50 protocol

Copy cataloging Original cataloging

Most school libraries do very little

original cataloging.


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A MARC record is:

MAchine-Readable-

Cataloging

record


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Main entry and added entries:AACR2Anglo-AmericanCataloguing Rules, 2nd ed. Arethe rules for determining"access points" to the record("main entry" and "otheradded entries"), and the formthese access points shouldtake.

Retrieval points in the librarycatalog is where patronsshould be able to look up anitem such as by author, title,series, subject.


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AACR2 is used to answer important questionssuch as:

Should there be entries (or an access point) in thecatalog for more than one author or more thanone title?

Should the title of the series be an access point?

How should the author's name be written?

Is this a "title main entry" item (no author)?


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Bibliographic record Provide descriptions

about a book,serial,sound recording,video recording and

other types ofmaterials


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Authority recordsA standardized form of

names for people,corporate bodies such

as businesses,institutions, meeting,titles and subjects

Authority records

Exist to give control andconsistency to librarycatalogs


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Holdings recordsProvide holdingsinformation about

individual items: Contain barcode numbers

Call numbers

Volume/part/yearinformation

NotesThere is one holdings record

for each copy or volume ofan item that a library has

Anne Slane, a cataloger forWorthington (Ohio) Libraries,entered holdings informationfor the book The Monkees: TheDay-By-Day Story of the 60sPop Sensation, becoming theone billionth holding record inthe WorldCat database.


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No matter where yourrecords come from,ensure that

Your records are ascomplete as possible

Your records are asaccurate as possible

Your records, bothimported and existingare coded correctly


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Invalid coding leads toan automated systemthat does not work as

intended

If you avoid proper

MARC cataloging, yourcatalog will notfunction properly

Your catalog recordsshould be accurate sothat the library

patrons can find,identify, select, andobtain access to a

librarys materials(IFLA 2000)


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Descriptive cataloging

Describes the item by title, author(statement of responsibility), publicationinformation also by giving the item access

points


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Classification

Giving the item a call number either a Dewey number (DDC) ora Library of Congress classification (LLC)


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Subject analysis

Assigning subjects is done with controlled vocabulary, we dont just

make this stuff, up either by using Library of Congress subject headings(LCSH) Annotated Childrens, Sears, MESH

Controlled vocabulary is a fancy way of saying that all libraries use

certain terms consistently to describe the same concept or type of item

The sources you use e.g. Sears, LC, MESH to obtain subject headings areoften called thesauri


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Bibliographic records for each item can contain multiplesubject headings, but can only have one call numberthatitem can only be in one place on your shelf.

Subject headings are located in the 6XX tag Subject headings look like this:

Magic Fiction. LC Heading

Witches Fiction. LC Heading

Dogs Juvenile Fiction. LC Childrens or

Sears


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The second indicator in the 6XX field designates thetype of subject heading it is:

0 =Library of Congress adult heading1 = LC Annotated Card Program (childrens heading

2 = National Library of Medicine (NLM)3 = National Agricultural Library (NAL04 = Source not specified or local subject heading5 = Canadian subject heading (NLC)6 = Repertoire des vedettes-matiere (NLC)7 = Source is specified in $2 (usually a 655 tag)8 = Sears subject heading


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LCSH = cookery650 0 Cookery.

AC = cookery650 1 Cookery.Sears = cooking

650 8 Cooking.


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You as the cataloger provide establishedheadings as access points in the bibliographic

record and links these headings to authorityrecords that display in the OPAC in otherwords any author, title, subject or series youput in must link to a good authority record.


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Check all subject, author and series againstthe LOC headings on a regular basis

Always use good cataloging standards (dontmake it up!!)

Do you have typos in your databasecorrectthem!!

Are authors of autobiographies also listed inthe subject headings?


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Go to www.loc.gov/catdir/cpso/ and checkany new or revised subject headings

Do you have records without subjectheadings? Why? Add some. Watch initial articlesThe big blue whale

should not have a coding of 0 but 4. Theselittle things should be reviewed regularly
http://www.loc.gov/catdir/cpso/http://www.loc.gov/catdir/cpso/


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Make sure that the location of your materialis correctall the time. If a book is in

mending, make sure the catalog reflects that Do you have volunteers, students, parents

that help in the library? Have them helpperform shelf-reading. This will help youmatch what is on your shelf with what is inyour catalog.


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If you have otheremployees orvolunteers, make sure

everyone knows toreport errors in thedata to you or anappointed czar. Evenpatrons can beenlisted because theyuse the catalogfrequently.


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A see reference takes a searcher from anunused heading to a used heading. For example:

100 1 $aKing, Thomas,$d1943-

400 1 $aKing, ThomasHunt,$d1943-

500 1 $w nnnc$a GoodWeather,Hartley,$d1943-

The 100 Tag is the Heading,The 400 Tag is the See Reference

The 500 Tag is the See Also Reference


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Help the patron find asubject or a author

even though theydont know thecorrect heading


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We do various forms of cataloging: Adding an item to an existing bib record, linking it to

that record, and barcoding that item

Copy cataloging***

Original cataloging


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Go to a good source either through Z39.50,FirstSearch, Library of Congress, CVL or

another source you like Edit the item to fit your needs


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When you create abibliographic record

on your very ownfrom scratch or usinga close-enoughrecord from another

source such as the CIPpage (Cataloging inPublication)


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Called CIP Not greatly reliable Done by publishers

before the item ispublished so theinformation can change

Subject heading are fairlyreliable

Call numbers can also be

pretty good, but alwayscheck with anothersource, e.g. FirstSearch

MARC Cataloguing

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