Mar 20120MS Online / Missouri State Outreach ||| Prepared by Teressa Arnette Building Courses in...

Mar 20121 MS Online / Missouri State Outreach| | | Prepared by Teressa Arnette

Building Courses in BannerWhen building courses into Banner, please check the accuracy for coding BLND and INET courses.

• Affects reporting by modality, SCH, etc.

• Properly differentiates courses taught in online and other modalities • Ensures differences in tuition are applied• Loss of tuition

• Online tuition pays for the Per Student Stipend, if coded incorrectly faculty will not be paid

• Courses with students enrolled will have to be redone by the Registrar• Crucial to success of student evaluation process for online courses • Inability to provide end-of-course Evaluations if courses are not

coded properly


New Course Development Process Flow Chart*

Submit Development

Submittal Form*

MS Online tracks &

processes forms

Development Process for

Faculty

Development Process

for Approval

Process for Payment

Submission**

• Fully complete submittal form.

• Include destination FOAP for faster allocation.

• Obtain signatures (Instructor, Dept Head, Dean).

• Retain College/Department copies.

• Forward to MS Online.

• MS Online sends email acknowledgement of form received.

• MS Online seeks approval from Provost Office(Provost determines stipend eligibility).

• MS Online sends notification of approval or denial for stipend.

• Visit http://www.missouristate.edu/fctl/DPA.htm for Digital Professor Academy (DPA) program and registration information.

• Participate in a DPA orientation meeting, or a meeting with the FCTL.

Development Stipend is paid upon completion of:

• DPA orientation meeting or a meeting with the FCTL.

• 16-weeks course content prior to peer review.

• Peer Review.

• Final Approval by Director of Online.

• Payments based on 3 payment dates (June 15, August 15, December 15).

• Courses not completed prior to review, will be submitted on the next payment date.

• Departments may choose to pre-pay faculty in good faith and receive reimbursement. ***

* Applies only to courses requesting the Development Stipend** Director of Online provides final approval for payment*** For departments to receive reimbursement, courses must fulfill requirements

http://www.missouristate.edu/fctl/DPA.htm




New Course Development & Stipend Payment Cycle

• Proposals are submitted to MS Online office (signed by Faculty, Department Head and Dean, including destination FOAP)

• Two submission deadlines [ON or BEFORE 1 November (for the following SU/FA) and 1 March (for the following SP)]

• MS Online office will:• Send notice of stipend application receipt to Faculty, Deans, Department Heads, Admin Assistants.• Seeks Provost approval to develop for stipend• Send approval/denial notice to all involved (Faculty, Dean, Dept Head, Admin Assistant, College Budget Officer for

departmental tracking)

• To qualify for development stipend Faculty must: • Attend one of the DPA orientations or meet with the FCTL.• Complete 16 weeks of course content prior to Peer Review• Participate in DPA Peer Review• Receive final approval for stipend payment from MS Online Director

• MS Online submits approved/completed courses to Provost Office during three payment time frames (June 15, August 15, & December 15). Courses not completed prior to review, will be submitted on the next payment date.

• Departments may choose to pre-pay faculty in good faith and be reimbursed once course fulfills all requirements and then submitted for payment. If course does not fulfill requirements, no reimbursement will be made.

• Payments are transferred from the Provost Office once notified by Missouri State Online.

• Provost Office verifies each course• Transfer of Funds Request is submitted to Financial Services

• Once Provost Office confirms to MS Online that stipend funds have been transferred, Teressa/MS Online sends email notice to all principals involved in the process (trigger to send PAFs)

• PAFs should not be sent in advance of this email notification in order to correspond with funds transfers

*Development stipends are not extended to Deans or Department Heads and are not transferrable as department funds.


Development Submission Schedule and PAFs At-a-Glance

DEVELOPMENT SUBMISSION & PAYMENT SCHEDULE Dates in the table above apply year over year1

Course Submission DatesCourse Completion

(peer review)END of EACH SEMESTER

MS Online Submits Approved Courses to Provost Office

PAFs2

On or before

• March 1 for courses taught the following Spring

• November 1 for courses taught the following

Summer/Fall

Semester long development cycle with peer review

occurring prior to finals.

Dec 15, 2010 Development: Submit for payment only once funds

transferred to your budgets

(MS Online will notify via email)

Per Student: See Notes

June 15, 2011

Aug 15, 2011

NOTES: 1 If completion or submission dates fall on a weekend day, the next business day will apply.The dates above allow for paper work and processing

2 Departments are responsible for writing PAFs for both Development and Per Student Stipends. Online Only: PER STUDENT STIPENDS are paid after audit and based on the audit enrollment numbers.


Submittal Form

Find Course Development information and forms at:http://outreach.missouristate.edu/onlinecourseproposalform.htm(NOTE: Form is available approximately 6 weeks prior to submission deadlines)

• Fill-able online• Insert Destination FOAP• Route in order of signature lines

• Courses must be submitted on or before:• March 1 for courses taught the following Spring• November 1 for courses taught the following

Summer/Fall.

http://outreach.missouristate.edu/onlinecourseproposalform.htm

http://outreach.missouristate.edu/onlinecourseproposalform.htm


PAF Detail for Development

Faculty name, Online development for: course code, number, section, and credit hours, plus the

semester developed and 1st delivery. 3 CR x 800 = $2400

$2,400

NOTE: Separate PAFs should be written for Instruction, Development and Per Student Stipend)


PAF Detail - Per Student Stipend

Faculty name, course code, number, section, credit hours, and semester taught

(Example) 20 students x $55 = $1,100

$1,100



PAF continuedSalary Information – Sections VII and VIII on the PAF.


• Development

Compensation Amount: $2,400.00 (based on $800 per credit hour)

Account Number - must be included even if it is the same as the budget listed in part 1

VIII (comments) – Faculty name, Online development for: course code, number, section, and credit hours, plus the semester developed and 1st delivery.

• Per Student Stipend (online only)

SEE: The Compensation Summary for pro-rating specifics

Compensation Amount: $1,100

[Use registrar’s enrollment audit x stipend amount*]

Account Number - must be included even if it is the same as the budget listed in part 1

VIII (comments) – Faculty name, course code, number, section, credit hours, semester taught

Example: 20 students x $55 = $1,100

*see Online Compensation Summary on slide 9 for stipend amount based on credit hour breakout

EXAMPLE below is based on a 3 Credit Hour Course


Audit Report/Per Student Stipend

Find Audit data by course in Argos

•Export to Excel•Sort by your department Delete all but Online courses

•Send list with PAFs for per student stipend


The Online Compensation SummaryHere is the current summary for faculty payment for Online courses only:Note: Slight deviations may occur by COLLEGE. Development Stipends are not extended to Deans and Department Heads although those funds may be transferrable as department funds.

• MSU Regular Faculty for Summer or Overload 2.5% of gross salary per credit hour (for Emeritus salary, check with your Budget Officer) $55/student based on registrar’s audit (approx. 2nd week for Summer)**

• Per Course Master’s Level

o$700/credit hour or $800/credit hour (for additional skills or experience)o$55/student based on registrar’s audit (approx. 2nd week for Summer)**

PhD Levelo$800/credit hour or $900/credit hour (for additional skills or experience)o$55/student based on registrar’s audit (approx. 2nd week for Summer)**

• New Course Development $800 per credit hour

• Per Student Stipend **PRORATE: For all faculty, the $55/student is based on a 3-credit hour course - 33% or $18.33 per CR for all classes 3-CR and below

For a 2-CR course, the per student amount is 33% less (55 ÷3 = 18.33; 18.33 x 2 = 36.66, rounded to $37) For a 4-CR course, the per student amount is 25% more (55 ÷ 4 = 13.75; 55 + 13.75 = 68.75 rounded to $69)

Payment for courses and/or course load depends on if an instructor is tenured or not and whether in-load or overload.• Tenured

In-load – based on 12 hours (e.g.: three to four 3-CR classes, three if they are also responsible for additional duties, such as committees, service, research, etc.)

Overload – is any course taught over the 12-hour in-load requirement. If the instructor is going to be teaching overload, but is teaching only three courses plus additional duties, it is at the discretion of the dean/college if they are paid for overload.

• Instructors not tenured (varies by college) In-load – based on 12-15 hours Overload over 12-15 hours

PAFs: New PAFs are generated for all faculty, except tenure-track professors.


Registrar – Suggested Section Numbers

Section Number Description001 – 299 Any class300 – 320 Evening classes450 – 699 Dual Credit classes (classes taken by precollege students at high schools)490 – 491 Classes reserved for non-native English speakers500 – 599 Study away classes701 – 710 Intersession classes750 – 760 Cable and Interactive CD classes775 - 779 eMBA classes (scheduled by the Extended Campus)780 -- 799 China campus classes (scheduled by the Extended Campus)800 – 895 Off-campus classes taught at Bearnet locations899 – 896 (sections ‘descend’ numerically) Internet classes (Missouri State Online)900 -- 905 Blended classes950 – 952 Missouri London Program970 – 999 Honors College classes

http://www.missouristate.edu/registrar/guidelines.htm



MS Online Summary• Building course schedules in Banner

• Affects tuition, faculty payments, ability to supply course evaluations and may create student confusion.

• http://www.missouristate.edu/registrar/guidelines.htm

• Tracking development of online courses

• Improves insight and ability to plan and build online degrees• Stipend application form assists with online development payment and

departmental tracking

• Payment procedure for development stipend for newly proposed online courses.• Predictability and efficiency for faculty and staff

• 2 dates to submit new courses (coincide w/ Banner schedule building)

• 3 payment timeframes for scheduled PAF submission & payment tracking (provide FOAP on front end of process)

• Hold Development PAFs until notified to send• Time-savings and process predictability!



Contact Information

Teressa Arnette

MS Online, 6-3718

[email protected]

mailto:[email protected]

Mar 20120MS Online / Missouri State Outreach ||| Prepared by Teressa Arnette Building Courses in...

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