Manual of Aerodrome Licensing Procedures

8/14/2019 Manual of Aerodrome Licensing Procedures

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GOVERNMENT OF INDIAOFFICE OF DIRECTOR GENERAL OF CIVIL AVIATIONTECHNICAL CENTRE, OPP SAFDARJANG AIRPORT,

NEW DELHI

MANUAL OF AERODROMELICENSING PROCEDURES

This Manual is produced for the use by DGCA Officials

involved in Aerodrome Licensing.

September 2006


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FOREWORD

DGCA has the responsibility of licensing the aerodromes in India in accordancewith the Rule 78, Section XI of Aircraft Rules 1937.

The licensing process requires the assessment of the formal application, reviewof the aerodrome manual, and assessment of the aerodrome facilities,equipments and operating procedures of the aerodrome operator. There is aneed for onsite audit to carry out test on aerodrome facilities, services, equipmentand verify aerodrome operators safety management system before issue oflicense by officials of this office.

Officials involved in the licensing process need standard procedures for theirguidance for uniform application and transparency. To achieve this objective theManual of Aerodrome Licensing Procedures is issued.

It is expected that all officials, involved in aerodrome licensing process shallfollow this manual.

(K. Gohain)DIRECTOR GENERAL OF CIVIL AVIATION

DGCA India Version 1.0: September 2006 Page i


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Manual of Aerodrome Licensing Procedures

DGCA India Version 1.0: September 2006 Page ii

Revision History

8. Revision HistoryRevision History

Version Date Chapter/ Section Details

1.0 September2006

Initial issue Initial issue


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DGCA India Version 1.0: September 2006 Page iii

TABLE OF CONTENT Page

Foreword iRevision History ii

1 Overview of Aerodrome Licensing 11.1 About this Manual 11.1.1 Introduction 1

1.2 Legislative Controls 21.2.1 License Issue 21.2.2 Compliance and Enforcement 31.2.3 Civil Aviation Requirements 3

1.2.4 Advisory Publications 3

2. License Issuing Process 4

2.1 License issue process2. 434442.1.1 Officials involved in License 42.1.2 Forms to be used 42.1.3 Time Frame 52.1.4 License Issuing Process Flowchart 5

2.2 Assessing a Formal Application 72.2.1 Procedures 7

2.3 Assessing the Aerodrome Facilities 888s

2.3.1 Procedures 8

2.4 Issue of an Aerodrome License 92.4.1 Procedures 9

2.5 Notification to AIS 102.5.1 Procedures 10

3. Transferring an Aerodrome License 114. Surrender of an Aerodrome License 125. Compliance and Enforcement 13

6. Checksheet 14

6.1 Aerodrome License Issue Checksheet 14

7. Sample Aerodrome License Application Forms 157.1 Application for an Aerodrome License (In Triplicate) 157.2 Application for Renewal of Aerodrome License 17

8. Sample Aerodrome License 188.1 Aerodrome License Private Use 188.2 Aerodrome License Public Use 228.3 Aerodrome License Register Format 26


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DGCA India Version 1.0: September 2006 Page 1 of 26

1 Overview of Aerodrome Licensing

1.1 About this Manual

1.1.1 Introduction

This manual describes the rules and procedures used by the Director General ofCivil Aviation (DGCA) to process applications for the issue of aerodrome license.It is designed to ensure that the standards and requirements are applied when anaerodrome license is issued and renewed.

This manual:

Defines the rules that govern aerodrome licensing

Sets out the:

Responsibilities of officials directorate of aerodrome standards (DoAS). Standards and procedures that must be followed when processing

applications for the issue and renew of aerodrome license. Requirements for compliance and enforcement.

Adherence to the standards and procedures will ensure that:

Aerodrome license is issued, renewed or cancelled in an effective, efficientand consistent manner,

Aerodrome license is issued in a common legal format,

Effective and consistent compliance and enforcement action is taken.

Manual of Aerodrome Procedures1. Overview of Aerodrome Licensing

1.2 Legislative Controls


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1.2 Legislative Controls1.2.1 License Issue

Controls (Aircraft Rules 1937)

Rule 78 i Defines when an aerodrome license is required.

i Defines the categories of license.

Rule 79 i Defines qualifications of licensee.

Rule 80 i Requires the application to be in an approvedformat and be accompanied by an aerodromemanual.

Rule 81 i Defines the information to be included in theAerodrome Manual.

Rule 82 i Defines the requirement for inspection ofaerodrome by DoAS officials.

Rule 83 i Defines the conditions governing the grant/renewal of aerodrome license.

Rule 84 i Specifies the validity period of an aerodromelicense.

Rule 87 iSpecifies the fee chargeable for grant/ renewalof the license.


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1.2.2 Compliance and Enforcement

Controls (Aircraft Rules 1937)

Rule 83Subrule (5) iRequires aerodrome operators to comply with

standards and any imposed conditions

1.2.3 Civil Aviation Requirements

i) CAR Section 4, Series B, Part I Aerodrome Design andOperations lays down standards for design and operations ofaerodromes.

ii) CAR Section 4, Series B, Part III Heliports lays downstandards for design and operations of heliports.

iii) CAR Section 4, Series B, Part IV Exemption Procedures forNoncompliance at Aerodromes.

1.2.4 Advisory Publications

i) AIC 22 of 1992 contains guidance material on submission ofapplication for an aerodrome license.

ii) AD AC 1 of 2006 contains guidelines for preparation andmaintenance of aerodrome manual.


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2. License Issuing Process

2.1 License issue process2.

2.1.1 Officials involved in License Issue Process

Officials Delegation Responsibilities

DoAS Officials[HQ / RHQ] Carry out assigned tasks such

as assessment of application,review of manual and onsiteaudit for licensing ofaerodromes.

Submit reports to the Director,DoAS.

Director Aerodrome Standards Reviews the the reports.

Recommends to DG/ JDG for

issue/ refusal or conditions to beimposed for issue of aerodromelicense.

Director General/ Rules 83 Issues the aerodromeJoint DG license.

2.1.2 Forms to be used

i) Application for Issue/ Renewal of Aerodrome License

ii) Inspection Checklist

iii) Aerodrome License Formats

iv) License Issue/ Renewal Checklist

v) Aerodrome License Register (maintained by Director AerodromeStandards)


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2.1.3 Time Frame

The entire process of assessment of application and issue of licenseshould be completed within 90 days from the receipt of the formalapplication complete in all respect.

Procedure

2.1.4 License Issuing Process Flowchart

Receive the formal application for licensing ofaerodrome from the Aerodrome owner/ Operatoralong with the following documents :

i) Aerodrome Manualii) Fee for licensingiii) Compliance Checklist

1

DoAS:

Record the details of applicant on the Aerodromefile

DoAS :i) Process the applicationii) Arrange for aerodrome audit and inspection to ensure:a) Aerodrome physical characteristics and facilities are in compliance with

relevant standard,b) Aerodrome operating procedures as set out in aerodrome manual are

appropriate and adequate for the expected level of aircraft operation atthe aerodrome,

c) There are sufficient experience, trained or qualified personnel to conductthe safety function of the aerodrome,

d) Have a safety management system in place.

Goto2


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2From

1

DoAS OfficialsAssess the application, aerodromemanual and operating procedures

DoAS OfficialsAssess the aerodrome facilities

Is theassessmentsatisfactory

?

NO

YES

DoASRequest additionalinfo. or action fromthe applicant

Informationreceived

NO

YES

DoAsRecommends to DG/ JDG for Grant of

License along with license

DG/ JDG signature

Reject application

and intimateapplicant

DoASissues license with number

DoAS

Update license register

Instruct AD Operator to laisewith AIS for issue of

NOTAM/AIP Supplement

AIS issue NOTAM/ AIPsupplement for publication


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2.2 Assessing a Formal Application

2.2.1 Procedures

On receipt of an application for Aerodrome License,DoAS:

1. Make an initial assessment of the application to ensure that:

a. an application is complete in all respect;

b. have received three copies of the Aerodrome Manual.

c. have received a fee for aerodrome licensing. An entry is madefor the fee receipt in the revenue receipt register in the section.

d. have received a compliance checklist for CAR Section -4 SeriesB Part I - Aerodrome Design & Operations and Part III -Heliports.

3 Determine whether the applicants Aerodrome Manual complies with therequirements of the rule 81.

Note: Parts of the Aerodrome Manual assessment can be doneduring the visit to the aerodrome.

3. Determine whether the Aerodrome Manual satisfactorily indicates thatthe applicant can properly operate and maintain the aerodrome.

4. Check that the Aerodrome Manual and other supporting documentation

indicate that the operator has given due consideration to operationalsafety matters.

5. If the Aerodrome Manual complies with the requirements of the Rules,record the same on the License Issue Checksheet.


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2.3 Assessing the Aerodrome Facilities

Aerodrome Procedures2.3.1 Procedures

DoAS Officials shall:

1. Obtain copies of the relevant checklists or prepare specific checklists relevant to the facilities to be assessed as applicable.

2. Visit the aerodrome, inspect the facilities to ensure that they complywith the relevant standards:

a. Assess each item listed on the checklists.

b. Record the results of the inspection on the appropriatechecklists and comments, if required.

3. Complete the assessment of the Aerodrome Manual.

4. At the end of the inspection, complete the relevant parts of theLicense Issue Checksheetto record activity satisfactorily completed todate.

5. Prepare the list of deficiencies if any.

6. Prepare and submit the inspection report.

Manual of Aerodrome Procedures

2. Issuing an Aerodrome License2.5 Issuing or Refusing an Aerodrome License


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2.4 Issue of an Aerodrome License

2.4.1 Procedures

2.4.1.1 On receipt of the inspection report DoAS shall :

i. Review the report. For successful applicant recommend toJt. DG/ DG for the issue of license.

ii. After approval of Jt.DG/ DG, prepares the Aerodrome licenseand allocate the next available number on the AerodromeLicense Register.

iii. Submit the license for signature of Jt.DG/ DG.

iv. Issue the license to the applicant.v. Place a copy of the Aerodrome License in the file.vi. Complete an aerodrome record sheet and place a copy on

the Aerodrome File.vii. Make entry into the aerodrome license register.

2.4.1.2 In case of any deficiencies advise the applicant thatadditional steps needed to be taken by the applicant prior tofurther assessment of the application. The license may begranted if subsequent assessment shows that the applicanthas corrected all deficiencies.

2.4.1.3 The applicant, not providing additional information forcomplying the requirement shall be given adequateopportunity before rejecting their application

2.4.2 Surveillance of licensed aerodromes shall be conducted at least once ayear.


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2.5 Notification to AIS

2.5.1 Procedures

DoAS to ensure thatAerodrome Operator notifies:

1. the Aeronautical Information Service (AIS), providing information aboutthe aerodrome for issue of NOTAM and publishing in AIP.

2. NOTAM/AIS Office of nominated reporting officers.


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3. Transferring an Aerodrome License

RESERVED


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4. Surrender of an Aerodrome License

RESERVED


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5. Compliance and Enforcement

The holder of an aerodrome license shall not contravene or cause or

permit to be contravened any conditions of the aerodrome license. Thelicensee is required to maintain an aerodrome in a fit state to thesatisfaction of DGCA during the whole period of currency of the license. Ifit is observed that aerodrome licensee is not complying with the conditionsof the license or not adhering to the laid down standards DoAS shall giveadequate opportunity to the licensee to comply with the Regulations andStandards.

If DoAS is satisfied that the licensee is not taking enough correctivemeasures for compliance with the conditions of the aerodrome license he/

she shall recommend to Jt. DG/ DG for appropriate action against thelicensee.


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6. Checksheet

6.1 Aerodrome License Issue Checksheet

The DoAS Officials must complete this checksheet to ensure that each step ofthe aerodrome licensing procedure is completed.

Tick each box to indicate the satisfactory completion of the task. Note the dateagainst each box.

Sign and date this form and file it on the aerodrome file when the process iscomplete.

Check sheet for issue/renewal of licence

TickS.No CHECK Y N

Date

1. Aerodrome file opened (File number: __________________)

2. Application checked for completeness3. Three copies of Aerodrome Manual provided by the applicant4 Separate SMS Manual provided or it is integral part of AM5 Compliance checklist of CAR Section 4 Series B part I provided6. Fee received from applicant and receipt issued7. Aerodrome manual assessed

8. Applicant assessed as able to operate and maintain theaerodrome

9. Facilities assessed as acceptable to DoAS10 Applicant advised of deficiencies if any

11 Applicant advised of grant of license and conditionsREMARK

S

Signed: ......................................................................Date: ...../ .... /......

Name: ....................................................................

Designation:


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7. Sample Aerodrome License Application Forms

7.1 Application for an Aerodrome License (In Triplicate)

1. Full name and address of applicant (in capital letters)Telephone Number(s)Telex number, if anyFax Number

2. Nationality of the Applicant:

3. a. Situation of the aerodrome sitewith reference to the nearest airport, railway station andtown/village:

b. State/District in which situated:

4. a. Place name by which the aerodrome is to be known in allfuture references:

b. Aerodrome Management (Local authority in-charge of aerodrome)i. Telegraphic addressii. Telephone Numberiii. Telex Numberiv. Fax Number

5. a) State if you are the owner of the land to be used asaerodrome.

b) If not,

i. what right do you hold over the land and for whatperiod?

ii. Whether permission of the owner to construct theaerodrome been obtained? if so, for what period andunder what conditions?

6. State the full name and address of the owner:

7. Is the licence is required for day operations only or for dayand night?

8. For what period you propose to use the aerodrome?

9. In case of private aerodrome, indicatea) The purpose for which the aerodrome will be used e.g.

joy rides, air displays, miscellaneous commercialflying, instructional flying, private flying etc.

b) Whether your own aircraft only will use the aerodromeor do you propose to permit other aircraft to use it?

c) If use by others, state whetherprior permission or notice isrequired and from whom.


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10. Whether clearance from Ministryof Environment and Forests,Local authorities and Defence

authorities been obtained (attachcopies).

11. Have you enclosed copy of theaerodrome manual or informationas per Annexure 1-7 of AICNo.22/92.

12. Details of feesDemand draft No.Date & name of the drawee bank.

I hereby, declare that the above particulars are true in every respect and that during theperiod the aerodrome is to be used, proper arrangements will be made for keepingspectators under control.

SIGNATURE OF APPLICANT

DATE:


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7.2 Application for Renewal of Aerodrome License

1. Licence Number

2. Name of the Aerodrome

3. Have you enclosed a copy each ofthe last inspection report andcalibration report of Navigation andLanding aids

4. Details of renewal fees

a. Demand draft numberb. Date & name of the drawee bank

5. Have you enclosed the AerodromeLicence in original

It is certified that no change in the physical characteristics of the aerodromeincluding the eraction of new buildings and alterations to the existing buildings or tovisual aids at the aerodrome have been made without prior approval of the DGCA sincethe issue/renewal previously.

SIGNATURE OF APPLICANT DATE:


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8. Sample Aerodrome License

8.1 Aerodrome License Private Use

GOVERNMENT OF INDIAOFFICE OF THE DIRECTOR GENERAL OF CIVIL AVIATION

DGCA COMPLEX, OPP. SAFDARJUNG AIRPORT, NEW DELHI-110 003

File No.License No. AL/Private/ 000

AERODROME LICENSE - PRIVATE USE

The Director General of Civil Aviation, in exercise of the powers under Rule 78 ofthe Aircraft Rules, 1937 delegated vide S.O. No. 727 (E) dated the 4th October, 1994,hereby grants license to,

XYZ(Name of License holder)

for

ABCDE(Name & Place of Aerodrome)

Latitude 00 0000.00 N, Longitude 00 0000.00 E

the details of the aerodrome as contained in its Aerodrome Manual.

This license authorizes the aerodrome to be used as regular place of landing anddeparture to all persons on equal terms and conditions for operation by aircraft requiringspecifications of runway and associated facilities equal to or less than those indicated inthe aerodrome Manual, subject to the conditions as contained in schedule-I and for aperiod as shown in Schedule-II hereto.

The license is liable to be suspended/ modified/ withdrawn/ and/or any limitationsor conditions may be imposed, if any violation of the provisions of the Aircraft Act 1934,Aircraft Rules 1937, or any orders/ directions/ requirements issued under the said Act,rules or of the limitations or conditions as in schedule-I are observed.

This Aerodrome License is not transferable.

(SEAL)

Date of issue:Place: DIRECTOR GENERAL OF CIVIL AVIATION


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License No. AL/Private/ 000

SCHEDULE-I

GENERAL CONDITIONS

1. The Licensee shall ensure that aerodrome facilities, equipment, services and procedures are operated and

/ or maintained properly and efficiently in accordance with the Aerodrome Manual submitted to DGCA, the

applicable standards set out in the CARs and conditions specified in this license.

2. The Licensee shall ensure that the copies of the Aerodrome Manual and Safety Management System

(SMS) Manual, accepted by DGCA are always kept complete and current. The Licensee shall ensure that

each member of the aerodrome operating staff is aware of the contents of the every part of the aerodrome

manual and SMS manual, relevant to his duties and undertakes his duties in conformity with the relevant

provisions of these manuals.

3. The Licensee shall ensure that an adequate number of qualified and skilled personnel are employed to

perform all critical activities for the operation and maintenance of its aerodrome, and that a programme to

upgrade the competency for the personnel is in place.

4. The Licensee shall notify the agency responsible for Aeronautical Information Services and the air traffic

control unit immediately of any obstacles, obstructions or hazards, change in level of service at the

aerodrome as set out in any Privateation by the aeronautical information services or variation from the

Standards; closure of the movement area of the aerodrome; significant change in aerodrome facility or the

physical layout of the aerodrome; and any other condition that could affect aviation safety at the

aerodrome and against which precautions are warranted.

5. The Licensee shall notify the agency responsible for Aeronautical Information Services of any change to

any aerodrome facility or equipment or level of service at the aerodrome which has been planned in

advance and which is likely to affect the accuracy of the information contained in any Privateation by the

agency before effecting the change.

6. The licensee shall be responsible to ensure that all security and anti-hijacking arrangements stipulatedfrom time to time by the Bureau of Civil Aviation Security for the aerodrome are complied with.

7. When so demanded by an officer duly authorised under the Aircraft Rules, 1937, this license and any

other relevant documents shall be produced for inspection.

8. The licensee shall be responsible for payment to the concerned authorities of all applicable chargespertaining to the services provided by such authorities in connection with the aerodrome operation such aswater supply, electricity supply, telephone lines etc.

9. Licensee shall maintain record of all aircraft landing at and taking-off from the aerodrome.

10. The Licensee shall have legally tenable agreement with CNS and ATM service provider(s) to ensure

continuity and reliability of CNS and ATM to ensure the safety of aircraft in the airspace associated with

aerodrome, and that proper coordination with the agencies responsible for aeronautical information

services, meteorological services, security and other areas related to safety are established.11. The aerodrome shall at all reasonable times be open to use by any aircraft in the service of the Central

Government.

12. The licensee shall ensure that during the validity of the license the capability of the services/facilities, etc.are not degraded below the notified level.

13. The licensee is to submit the application for renewal in prescribed proforma along with relevant enclosuresand fee, at least 3 months before expiry of license to the Director General of Civil Aviation. The licensemay be renewed if DGCA is satisfied that all requirements have been fulfilled.

14. Other requirements of Central Government and State Government as applicable shall be complied with.


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15. The aerodrome is licensed for use in IFR (All weather) / VFR (Day) conditions.

16. Any other conditions : -

.

.

.

.

.

.

.

.

.

.

.

Portion of map showing exact location of aerodrome.


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SCHEDULE-II

Section 1.01 VALIDITY OF THE LICENSE


FROM TO SIGNATURE


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8.2 Aerodrome License Public Use

GOVERNMENT OF INDIAOFFICE OF THE DIRECTOR GENERAL OF CIVIL AVIATION

DGCA COMPLEX, OPP. SAFDARJUNG AIRPORT, NEW DELHI-110 003

File No.License No. AL/Public/ 000

AERODROME LICENSE - PUBLIC USE

The Director General of Civil Aviation, in exercise of the powers under Rule 78 ofthe Aircraft Rules, 1937 delegated vide S.O. No. 727 (E) dated the 4th October, 1994,hereby grants license to,

XYZ(Name of License holder)

for


Latitude 00 0000.00 N, Longitude 00 0000.00 Ethe details of the aerodrome as contained in its Aerodrome Manual.

This license authorizes the aerodrome to be used as regular place of landing anddeparture to all persons on equal terms and conditions for operation by aircraft requiringspecifications of runway and associated facilities equal to or less than those indicated inthe aerodrome Manual, subject to the conditions as contained in schedule-I and for aperiod as shown in Schedule-II hereto.

The license is liable to be suspended/ modified/ withdrawn/ and/or any limitationsor conditions may be imposed, if any violation of the provisions of the Aircraft Act 1934,

Aircraft Rules 1937, or any orders/ directions/ requirements issued under the said Act,rules or of the limitations or conditions as in schedule-I are observed.

This Aerodrome License is not transferable.

(SEAL)

Date of issue:Place: DIRECTOR GENERAL OF CIVIL AVIATION


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License No. AL/Public/ 000

SCHEDULE-I

GENERAL CONDITIONS

1. The Licensee shall ensure that aerodrome facilities, equipment, services and procedures are operated

and / or maintained properly and efficiently in accordance with the Aerodrome Manual submitted to

DGCA, the applicable standards set out in the CARs and conditions specified in this license.

2. The Licensee shall ensure that the copies of the Aerodrome Manual and Safety Management System

(SMS) Manual, accepted by DGCA are always kept complete and current. The Licensee shall ensure

that each member of the aerodrome operating staff is aware of the contents of the every part of the

aerodrome manual and SMS manual, relevant to his duties and undertakes his duties in conformity with

the relevant provisions of these manuals.

3. The Licensee shall ensure that an adequate number of qualified and skilled personnel are employed to

perform all critical activities for the operation and maintenance of its aerodrome, and that a programme

to upgrade the competency for the personnel is in place.

4. The Licensee shall notify the agency responsible for Aeronautical Information Services and the air traffic

control unit immediately of any obstacles, obstructions or hazards, change in level of service at the

aerodrome as set out in any publication by the aeronautical information services or variation from the

Standards; closure of the movement area of the aerodrome; significant change in aerodrome facility or

the physical layout of the aerodrome; and any other condition that could affect aviation safety at the

aerodrome and against which precautions are warranted.

5. The Licensee shall notify the agency responsible for Aeronautical Information Services of any change to

any aerodrome facility or equipment or level of service at the aerodrome which has been planned in

advance and which is likely to affect the accuracy of the information contained in any publication by the

agency before effecting the change.

6. The licensee shall be responsible to ensure that all security and anti-hijacking arrangements stipulatedfrom time to time by the Bureau of Civil Aviation Security for the aerodrome are complied with.

7. When so demanded by an officer duly authorised under the Aircraft Rules, 1937, this license and any

other relevant documents shall be produced for inspection.

8. The licensee shall be responsible for payment to the concerned authorities of all applicable chargespertaining to the services provided by such authorities in connection with the aerodrome operation suchas water supply, electricity supply, telephone lines etc.

9. Licensee shall maintain record of all aircraft landing at and taking-off from the aerodrome.

10. The Licensee shall have legally tenable agreement with CNS and ATM service provider(s) to ensure

continuity and reliability of CNS and ATM to ensure the safety of aircraft in the airspace associated with

aerodrome, and that proper coordination with the agencies responsible for aeronautical information

services, meteorological services, security and other areas related to safety are established.

11. The aerodrome shall at all reasonable times be open to use by any aircraft in the service of the CentralGovernment.

12. The licensee shall ensure that during the validity of the license the capability of the services/facilities,etc. are not degraded below the notified level.

13. The licensee is to submit the application for renewal in prescribed proforma along with relevantenclosures and fee, at least 3 months before expiry of license to the Director General of Civil Aviation.The license may be renewed if DGCA is satisfied that all requirements have been fulfilled.

14. Other requirements of Central Government and State Government as applicable shall be complied with.


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15. The aerodrome is licensed for use in IFR (All weather) / VFR (Day) conditions.

16. Any other conditions : -

.

.

.

.

.

.

.

.

.

.

.

Portion of map showing exact location of aerodrome.


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License No. AL/Public/ 000SCHEDULE-I

VALIDITY OF THE LICENSE


FROM TO SIGNATURE


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8.3 Aerodrome License Register Format

File No:License No:

Aerodrome Name:

Co-ordinates: Latitude Longitude

Name of Licensee :

Address of Licensee :

Date of Initial Operation:(If available)

License Validity Signature andDate

Remarks (ifany) and Initial

From To

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