Manish Excise

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Testing: Unit Testing / User Manual Module: Sales & Distribution

ENVIRONMENT

SYSTEM : SAP R/3 ECC 6.0

CLIENT : 200

UNIT TESTING SCENARIO

SCENARIO NUMBER : BPML SD03 - 15

DESCRIPTION : Export Sales

PREPARED & TESTED BY

NAME : Rohit Kumar Sharma

SIGNATURE :

1st version Date : 26th Nov. 2008Version : 3rd

Last Version Date : 5th Feb. 2009

TEAM : Team SD

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In this scenario export order is entered into the system, delivery order is created andsubsequently commercial invoice and excise invoice.

Process Name – Creation/ Change/ Display of Sales Order

Prerequisite:

Following master data is required1 1. Customer master data.1 2. Material master data.1 3. Pricing condition records.

1 4. Existing billing document to be used as reference.

Menu Path / Transaction Code

Menu Path Logistics Sales and Distribution Sales Order VA01 - Create

T.Code VA01

Input Screen Name – Create Sales Order: Initial Screen

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Order Type

Sales OrganisationDist. ChannelDivision



Description of the

Field

Nature of the

Field

Value of the Field

Order Type Mandatory ZEXP

Sales Orgnization Mandatory 2100/1100/1200/1300/1400

Dist. Channel Mandatory 40-Export Sales

Division Mandatory 71-worm etc.

Sales Office Mandatory 2640 - IO

Plant Mandatory 2110

Incoterms Mandatory FOB

Click On

Following Order Overview screen is displayed.

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Header Data:

Sold to Party

Purchase order number

Item Details:

Material number

Order Quantity

Go to Header SalesPricing and Statistics

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Input Sold to party,Purchase Order No.

Header Level

Input Delv. Plant

Input Payment Terms &

Incoterms

Input Material no.,Order Qty.



Go to Header Billing Document (Risk Management)

Attach any Financial document such as Letter of Credit etc.

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Currency for Order Exchange rate



Go to Header Partner Function

• Sold to Party• Bill to Party• Payer • Ship to Party• Employee

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Incoterms should be same as Financial document

Financial document no.as created



Go to Header Accounting (Export Revenue)

Go to Item Condition

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Partner Functions

Account assignmentgroup



Click on the back arrowCheck Completion of Order using path Edit Incompletion log.

After clicking on the save button, document number appears at the bottom of the screen –

Status Bar

For Change Of Order:


Menu Path Logistics Sales and Distribution Sales Order Change

T.Code VA02

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Menu Path Logistics Sales and Distribution Sales Order Dispaly

T.Code VA03

Process Name – Creation/ Change/ Display of outbound delivery

Purpose – This transaction is used to create outbound delivery

Prerequisites

• Reference sales order number

• Shipping Point

• Item number

Transaction Code/ Path

Menu Path Logistics Shipping and Transportation Outbound delivery Create

T.Code VL01N

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Work StepsEnter details like shipping point and Sales order number and press Enter for further Processing

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Enter details like Plant, Storage location, Delivery Qty, Serial No. Attachment

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Shipping point - Plant

Delivery Date, SalesOrder No.

Input Pricing Quantity



Transporter details can be entered using path Go to è Header è Shipment.

The following details can be entered as shown.

Bill of Lad – LR Number Means of Transport – TruckMeans of Trans ID – Truck Number

Use the Post Goods Issue button to do the PGI.

Use Ctrl + S to save the delivery document. Note down the delivery document number

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Storage Location

Extra → Serial No. attachment

Post Goods Issue

Serial No. – Status – ESTOonly should be attached



Process Name - Reversal Of Post Goods Issue

Purpose

This transaction is used for reversal of Post goods issue.

Prerequisites

• Outbound delivery number


Menu PathLogistics Shipping and Transportation Outbound delivery Reversal of PGI

T.Code VL09

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Select the entry and press on the and click ok on the message box to goahead with the reversal

After reversal if again delivery has to be created go-to Vl02N and do PGI

Process Name: Billing Document Creation

Purpose

This transaction is used for creating Billing Document

Prerequisites• Reference Outbound Delivery number

• Billing Document type


Menu Path Billing Billing Document Create

T.Code VF01

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Input Shipping Point

Enter Delivery No.



Following screen is displayed on executing transaction VF01

Input the reference document number and press Enter for further processing

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Following overview of billing items is displayed

Check Item level pricing/ Account Assignment Group by selecting item line and clickingon

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ZEF2 – Billing Type

Input reference documentno.

Item Level Details



Check Header Level Data:

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Account assignment group



Use Transaction VF03 to display the billing document generated

Click on button to view the Accounting document

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Account assignment group



Double click on Accounting Document

Process Name: Billing Document Cancellation

Purpose

This transaction is used for canceling Billing Document

Prerequisites

• Billing Document number


Menu Path Billing Billing Document Cancel

T.Code VF11

Input the Billing document number to be cancelled and press to start processing

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Following document overview will appear on the screen press to save cancellation

billing document. Note down the cancellation billing document number.

Go to billing document display mode and check the accounting entry by clicking on

. Accounting document overview will be displayed as shown below.

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Enter Billing document no.



Process Name: Creation of excise invoice

Purpose

This transaction is used for creating excise invoice with reference to a billingdocument.

Prerequisites

• The excise invoice has to be created with reference to a billing document

• The billing document has to be released to FI

• The posting date of the billing document


Menu PathIndirect Taxes Sales or Outbound movement Excise Invoice Outgoingexcise Create/change/display

T.Code J1IIN

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Enter the billing document number and posting date and press Enter

Enter the relevant excise group and series group

Save the excise invoice using Ctrl + S

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Click on From Billing tocreate an Excise invoice

with reference to a billingdocument

Input data – Billingdocument / posting date



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For utilisation

Excise Group Series Group

Click for bond utilisation



Process Name: Display of Excise Invoice


Menu PathIndirect Taxes Sales or Outbound movement Excise Invoice Outgoingexcise Create/change/display

T.Code J1IIN

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Excise Invoice Tab –Select Display



Enter the excise invoice no., Excise year, series group and press Enter

For Excise document flow click on tab

Process Name: Create/Change/Display/Cancel/Close


Menu Path Indirect Taxes Master data Excise invoice Excise bond

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Input data – Excise Invoice no.,Excise Year, Series Group



T.CodeJ1IBN01 – Create, J1IBN02 – Change, J1IBN03 – Display, J1IBN04 – Cancel,J1IBN05- Close

Select and press Enter

Work Step – The following screen will appear where the mandatory fields should be entered

Press Enter

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Plant, Bond Type, Bond asper the excise dept., Typeof dispatch, Executiondate, Date of expiry



Save Ctrl + S

Bond no. Is generated

Change Bond – J1IBN02

Enter Bond No and excise Year, press Enter

Enter the mandatory fields

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Bond Value

Bond no. and

Excise year



Display Bond – J1IBN03

Enter Bond No and excise Year, press Enter

Cancel Bond - J1IBN04

Enter the mandatory field

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Bond no, Excise year, Plant,Bond type, Bond no andexcise dept., Type of

dispatch, execution dt. Anddate of expiry

Bond no. andExcise year



Close Bond - J1IBN05

Enter the mandatory field

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Bond no, Excise year, Plant, Bond

type, Bond no and excise dept.,

Type of dispatch, execution dt. And

date of expiry



Save Ctrl + S

Process Name: Creation of ARE1 document for export sales under LOU / Bond

Purpose

This transaction is used for creating ARE1 document with reference to an Excise

invoice document.

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Bond no, Excise year

Bond no, Excise year, Plant,Bond type, Bond no andexcise dept., Type of dispatch, execution dt. Anddate of expiry



Prerequisites

• The ARE1 document to be generated with reference to excise invoice.

• Excise invoice has to be generated for sales under letter of undertaking.

Menu Path / Transaction Code Transaction J1ILN: SAP India Localization Menu

Menu Path Indirect Taxes Sales or Outbound movement Excise

T.Code

Indirect Taxes -> Sales/Outbound Movements -> Exports Under ExciseRegulations -> Exports -> J1IA101 - Create/Change/Post/ Update/Cancel/Display/ Reverse ARE-1

Transaction Code - J1IA101 – Create

Use

You create an ARE-1 when we export goods under bond.

Workflow

1. From the SAP Easy Access screen, choose Indirect Taxes → Sales/Outbound Movements → Exports Under

Excise Regulations → Exports → Central Processing → Create ARE-1.

2. In the top line:

a. Select Create ARE-1.

b. Select Outgoing Excise Invoice.

c. Enter the excise invoice that the ARE-1 is for and choose .

d. If the ARE-1 is to cover more than one excise invoice, repeat step (c) for each of them.

3. Assign an excise bond to the ARE-1.

4. On the Addresses tab, enter the addresses of your local excise department and the customs department thatwill process the ARE-1.

Their addresses will be printed on the ARE-1.

5. On the Additional Data tab, maintain any long texts required in the ARE-1.

This information will be printed on the ARE-1.

6. On the Package Details tab, enter any relevant information about how the goods are packaged.

This information will also be printed on the ARE-1.

7. Save the ARE-1.

Result

The system:

• Creates the ARE-1 and assigns it an internal ARE-1 number

• Increases the bond's reservation amount

• Sets the document status to In Process

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The next step you have to carry out in the system is to post the ARE-1. If you need to, you can still cancel the ARE-1.

Changing ARE-1s

Use

Once you have created an ARE-1, you can still change the following information until you post it:

• Which excise bond it is assigned.

• Which excise invoices are assigned to it.

• Which addresses are entered

• Any long texts

• Any package details

Procedure

1. From the SAP Easy Access screen, choose Indirect Taxes → Sales/Outbound Movements → Exports Under Excise Regulations → Exports → Central Processing → Change ARE-1.

2. In the top line:

a. Select Change.

b. Select ARE-1 Internal Document .

c. Enter the internal ARE-1 number and choose .

Assigning Excise Bonds to ARE-1s

Use

When you create an ARE-1, you must specify which bond covers it. You can change the bond until such time as youpost the ARE-1.

Prerequisites

You have obtained an excise bond from the excise department and you have entered in the system.

Procedure

1. On the Bond/UT-1 Detail tab, enter the number of the excise bond that you want to cover the ARE-1 and theyear in which it was issued.

2. Choose .

The system displays the bond details.

3. If you want to see which other ARE-1s the bond is already assigned to, choose .

Posting ARE-1s

Use

When you have created an ARE-1 and the excise officer has confirmed that all the details are correct, you can post theARE-1.You can still make any changes that you need to before you post it.

Procedure


Excise Regulations → Exports → Central Processing → Post ARE-1.

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2. In the top line:

a. Select Post .


c. Enter the internal ARE-1 number and fiscal year and choose .

3. On the Certification Dates tab, enter the date and time that the goods are being dispatched.

4. Save the ARE-1.

Result

The system:

• Assigns the ARE-1 an official ARE-1 number.

• Clears the excise duty from the bond's reservation amount and debits it to the bond – see bond balances

You can no longer change the ARE-1. However, you can still reverse it, if need be. Otherwise, the next step is to updateit.

Work Steps

Use transaction J1IA101Enter – Excise Invoice no.

Press Enter Enter Dispatch date and time.

Enter Internal Bond number

Post the document by clicking onNote down the ARE1 document number

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Enter Excise Invoice No.

Select the ExciseInvoice



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Enter Date of Dispatch

Enter Time of removal

Enter Internal Bond no.,and year of creation



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Click at check and Post

ARE1 is created.

Process Name: Displaying of ARE1 document for export sales under LOU / Bond

Purpose

This transaction is used for displaying of ARE1 document.

Prerequisites

• The ARE1 document has to be posted in the system.



T.Code


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Work Steps

Use transaction J1IA101Enter – Internal ARE1 doc.No.

Press

Process Name: Updating of ARE1 document for export sales under LOU / Bond

Purpose

This transaction is used for updating of ARE1 document.

Prerequisites

• The ARE1 document has to be posted in the system.


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Enter Internal ARE1 doc no.




T.Code


Work Steps

Use transaction J1IA101Enter – Internal ARE1 doc.No.

Press

Use

When the goods arrive at customs, the customs officer checks them against the excise invoice and the ARE-1. If thereare any discrepancies in the quantity of the goods, he records them on the ARE-1. He also fills out Part B of the ARE-1(Certification by the Customs Officer) and sends you three copies of the ARE-1, one in a sealed envelope.

When you receive the ARE-1, you update the dates in the ARE-1 in the system to match what the customs officer haswritten on the ARE-1.

Procedure


Excise Regulations → Exports → Central Processing → Update ARE-1.

2. In the top line:

a. Select Update.


c. Enter the internal ARE-1 number and choose .

3. On the Certification Dates tab, fill out the following dates as per the ARE-1:

o Arrived at Customs

o Countersigned by Customs

o Arrived Back

4. Enter any shortfalls that the customs officer has noted on the ARE-1.

5. Save the ARE-1.

Result

If the bond is a running bond and you have activated the fast credit function, the system credits the excise duty back tothe running bond.

You must now send the ARE-1 to your local excise department.

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Reports


Menu PathIndirect Taxes Sales or Outbound movement Export under exciseregulation Reports

T.CodeJ1IANX18, J1IANX19, J1IARE_AGE, J1IBONSUM

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REPORT – Pro Forma of Running Bond Account (J1IANX18)

Report - J1IANX19

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