Manipulating Data With Excel

MCSC Technology Training, October 2002

Manipulating Data With Excel

Sorting and Filtering


SORTING DATA

To sort the RIT Perfomance alpabetically, click on Data - Sort


Sort by click on RIT Perf


Then click on Studentlastname


Click OK


Your data is sorted by RIT Performance and Last Name


FILTERING


CLICK ON ANY CELL IN ROW ONE (YOUR FIELD NAME ROW)


CLICK DATA – FILTER - AUTOFILTER


DOWN ARROWS APPEAR IN EACH CELL IN ROW ONE


LET’S SAY YOU WANT TO SEE JUST THE LOW SCORES UNDER RIT PERFORMANCE. CLICK THE DOWN ARROW IN THE RIT PERF. FIELD.

SELECT LO


ONLY THE LOW SCORES ARE SHOWN.


TO SEE ALL YOUR DATA, CLICK ON DATA – FILTER – SHOW ALL.


CREATING PIVOT TABLES


CLICK ON DATA – PIVOT TABLE AND PIVOT CHART REPORT


CLICK NEXT


BY DEFAULT THE PROGRAM WILL SELECT ALL YOUR DATA. CLICK NEXT


CLICK LAYOUT


DRAG GRADENAME TO ROW

DRAG RIT PERF TO BOTH COLUMN and DATA

CLICK OK


PLACE THE TABLE IN A NEW WORKSHEET (BY DEFAULT). CLICK FINISH


YOUR PIVOT TABLE HAS CONVERTED THE TEXT DATA (RIT PERF) TO NUMERICAL DATA. CLICK ON ANY OF THE NUMBERS TO SEE THE SPECIFIC DATA.

Make changes to your pivot table by clicking on the Pivot Table Wizard icon


QUESTIONS?

Call Ray at 5385 or E-mail me at [email protected]

Manipulating Data With Excel

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