Mandated by the Executive Director, Legislature...

Information Resource Council Project Status (Alphabetically Ordered) – December 8, 2004

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Page Number

Mandated by the Executive Director, Legislature, Commission, Auditors, or FHWA...................3

Active Projects .................................................................................................................................3 Licensing, Administration, Consumer Affairs and Enforcement System (LACE) Project.................3

Requested by the Commission, Auditors or helps with Legislative Compliance .........................4

Active Projects .................................................................................................................................4 Internet Enabling of the Texas International Registration Plan (IRPI) .............................................4 RTS Point of Sale Sticker Printing ..................................................................................................5 Traffic Management ........................................................................................................................6

Very significant benefits to the Department .....................................................................................6

Active Projects .................................................................................................................................6 Adopt-a-Highway Program Management Tool (AAH) .....................................................................6 Bond, Investment, and Related Activity (BIRA) Accounting Project ................................................6 Budget Information System (BIS)....................................................................................................7 Bridge Management Information System (BMIS)............................................................................8 Central Permit System Enhancements (CPSE) ..............................................................................8 Clean Air Plan System (CAPS) .......................................................................................................9 Crash Records Information System (CRIS) ..................................................................................10 Electronic Bidding System (EBS)..................................................................................................11 Electronic Document Management System (EDMS) Houston District ..........................................11 Electronic Project Records System (EPRS)..................................................................................12 Enterprise Document Technologies Implementation and Support Project (EDTIS) ......................13 ENV Administrative Enterprise Document Management System (ENVEDMS).............................14 ENV GIS Spatial Data Server Project ...........................................................................................14 Expanded Contracting Capabilities in CMCS Project (ECC CMCS) .............................................15 General Services Division (GSD) Purchasing Electronic Document Management System (EDMS) – Phase I.......................................................................................................................................17 Highway Condition Report System (HCRS) ..................................................................................18 Laboratory Information Management System (LIMS) ...................................................................19 LRFD / STD Precast Prestressed Concrete Girder Design and Analysis Program (PSTRS-LRFD)......................................................................................................................................................20 Maintenance Management System (MMS)...................................................................................21 Registration and Title System – Special Plates Integration (SPI)..................................................22 Registration and Title System –RTS Workaround Elimination Project ..........................................22 ROWIS Relocation Assistance Module (ROWISRELO)................................................................23 Single State Registration System (SSRS).....................................................................................23 Texas Permit Routing Optimization System (TxPROS) ................................................................24 Title Document Imaging Project (TDIP) ........................................................................................25 Traffic Safety Grant Management System (TRF E-Grants) ..........................................................25 TxRAIL Crossing Inventory System (RXIS)...................................................................................26 Videoconferencing Network Project (VNP) ...................................................................................27 Wide Area RTK Project (WARP)...................................................................................................29

Inactive Projects ............................................................................................................................30 Pavement Management Information System - Generation 2 (PMIS-G2) ......................................30


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RTS – Seasonal Agriculture Permit ..............................................................................................30 RTS – Title Only Transaction ........................................................................................................30 Internet Enabling of Motor Carrier Credentialing System (MCCS) ................................................31

Completed ......................................................................................................................................31 Texas Enterprise Resource Management System II (TERMS II) / PeopleSoft .............................31


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Mandated by the Executive Director, Legislature, Commission, Auditors, or FHWA

Active Projects

Licensing, Administration, Consumer Affairs and Enforcement System (LACE) Project

61 00 001 Motor Vehicle Division Resources This project will develop a new automated system and associated business applications to fulfill State mandates, service an increasing number of motor vehicle licensees, and provide the necessary tools, hardware, and software to accomplish these requirements in an efficient and comprehensive manner. The existing legacy system has proven to be obsolete in meeting current requirements without a complete overhaul and redesign. Current Status: • D15 Updated Visual Prototype: Created screens for Licensing Complaints and Hearings, and

Open Records. Submitted updates along with D102 Design Pages. MVD Reviewed and Accepted. Updated w/Enforcement Complaints and Hearings and Money components.

• D20 Database Conversion for Licensing: Completed testing and submitted to MVD. MVD Reviewed and Accepted.

• D31 Database Conversion for Licensing Plates & Stickers: Continued data cleansing and resolving script defects. Continued testing and addressing problems.

• D35 Integration Test for Plates & Stickers: Continued Integration Testing and resolving defects.

• D37 Integration Test for Outgoing Correspondence: Completed Integration Testing and accepted by MVD.

• D40 Data Conversion for Complaints and Hearings: Completed conversion scripts, identified data cleansing required and prepared for Integration Test.

• D41 Complaints: Reviewed Use Case and discussed open items with SMEs. Continued construction of Enforcement Complaints. Started development of framework for Licensing Complaints.

• D45 Hearings: Continued construction of Enforcement Hearing. Started development of framework for License Hearings.

• D47 Money: Completed design and began construction of Money components. • D51 Data Conversion for Finance and Shows: Reviewed conversion plans with SMEs and

tested feasibility of conversions. Reviewed test results w/SMEs. Removed several files from conversion list.

• D54 External Web Functionality: Started development of Renewals forms. • D60 Training Materials: Completed materials for System Administration and Licensing.

Reviewed System Administration and Licensing materials with key SMEs. • D101 Design Pages for Part of D08: Submitted to MVD. MVD Reviewed and Accepted. • D102 Design Pages for Remainder of D08: Completed design of Enforcement Complaints

Hearings and Money. • D105 Address Book: Completed Code Construction and submitted to MVD. MVD Reviewed

and Approved. Completed Integration Test and accepted by MVD. • D106 Support ACH: Started design. • D107 Support ONLINE Payments for Previously Submitted Items: Started design.


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• D108 Update .NET from 1.0 to 1.1: Developed upgrade plan. Completed Upgrade and accepted by MVD.

• D110 GIS on the Internet: Completed coding, unit testing and submitted to MVD. MVD Reviewed and Accepted.

• D112 Thumbnail Images in Document Viewer: Completed Code Construction and submitted to MVD. Completed Integration Test and accepted by MVD.

• D114 Director Day-Forward Presentation: Conducted Day Forward Presentation. MVD Reviewed and Accepted.

• D115 Acquisition and Implementation of FireDaemon: Completed implementation and accepted by MVD.

• Migrated all deliverable stipulations to ClearQuest for tracking and closure. • Completed specification for Invitation For Bid for the LACE Mail Service, published, received

responses, scored, checked references and currently working on awarding purchase order. • Completed purchase order and agreements with Neubus to perform backfile conversion on

October 29, 2004. They began working on November 2, 2004. • The estimated end date was extended to April based on additional work in the recently

approved change order #4.

Estimated Start and End Dates: Start Date: November 1999 End Date: April 2005

Requested by the Commission, Auditors or helps with Legislative Compliance

Active Projects

Internet Enabling of the Texas International Registration Plan (IRPI) 52 01 022 Vehicle of Titles and Registration Division Resources This project will provide an integrated proprietary solution to include Internet enabling for apportioned registration transactions and current IRP system replacement from one vendor providing support and routine and scheduled maintenance for all automated IRP processing. Replacement and support will include all current IRP transactions and Texas Department of Transportation (TxDOT) specific extensions for rental trailers, log loaders, 5-year token trailers, etc. Interfaces to the Financial Information Management System (FIMS), the Registration and Titling System (RTS), and the Motor Carrier Credentialing System (MCCS) will also be considered and evaluated. Current Status: • Week of November 15th – Evaluation of proposals completed. • Week of November 22nd – Determined who to invite for presentations. • Week of December 13th – Presentations. • Week of December 20th – Decision on additional conversations or request for Best and Final

Offer. • Week of December 27th – Best and Final Offer due, decision is made to accept or not. • If approved, PO would be issued before January 7, 2005.


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Estimated Start and End Dates:

Start Date: June 2002 End Date: November 2005

RTS Point of Sale Sticker Printing 52 98 008 The Point of Sale Sticker Printing project will enhance the current RTS application to allow registration validation stickers (window and plate) to be produced at the time of purchase. This project will also provide infrastructure to limited service providers (dealers, title services, and grocery stores) so they may also produce validation stickers at the time of purchase. Current Status: • In July 2004, during implementation planning, this project was split into 3 releases. The first

release (RTS 5.2.0) went to existing RTS Point of Sale locations having no limited service providers (dealers and grocery stores). The second release (RTS 5.2.1) will go to existing Point of Sale locations having grocery stores as limited service providers. The last release (RTS 5.2.2) will go to the existing Point of Sale locations having dealer limited service providers.

• User Acceptance testing is complete for RTS 5.2.1. • Implementation planning is complete for RTS 5.2.1. • Pilot of RTS 5.2.1 is in progress. • System testing is in progress for RTS 5.2.2. • Implementation planning is in progress for RTS 5.2.2. • In October 2004, the project timeline was reviewed and revised. During this review the end

date was revised for the following reasons: Implementation Strategy has been revised to three phases due to the complexity of the

application and the associated training. The first phase implementation has been completed and provided additional information in helping revise the time line for the remaining project milestones.

The primary lead in the application development and testing area was not available for approximately 3 weeks.

The counties have a requirement that the implementations not occur the last 5 days or the first 5 days of the month.

The training is more complex than earlier anticipated. The training involves a large number of personnel and not all the training is being conducted by TxDOT employees. The counties will be responsible for training their agents in the grocery stores and car dealerships.

The final factor that has influenced the schedule is the upcoming holidays in November and December. These holidays affect the implementations, the counties, and the trainers. After careful consideration, the new project end date has been revised and changed to April 29, 2005.


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Estimated Start and End Dates: Start Date: September 26, 2001 End Date: April 29, 2005

Traffic Management Traffic Operations Division Resources This project will develop and build traffic management systems in Texas. These systems use information systems and communications technologies to monitor and respond to traffic conditions as they occur. These traffic management systems, currently operating or planned in several cities in Texas, form the foundation of intelligent transportation systems (ITS). This is an ongoing project in the Biennial Operating Plan (BOP) and Information Technology Detail (ITD) report.

Very significant benefits to the Department

Active Projects

Adopt-a-Highway Program Management Tool (AAH) 56 02 003 The Adopt-a-Highway program is administered by the Travel Division. The program involves managing more than 3,800 volunteer groups who pick up litter on TxDOT-maintained rights-of-way across the state. This project will replace the existing single user's desk-top databases and manual program management methods with a web interface to a central database to promote data sharing, increase availability of program information to division administrators for management decision-making, and reduce duplication of effort among the district and maintenance office coordinators. Current Status: • Information was solicited from 25 district AAH Coordinators and compiled to determine:

- Project cost/time savings by district and hour - Reason/s for not using an existing district AAH software program

• Information was solicited from the ISD technical project manager to determine the project development cost for completing Phase I.

• Information was compiled from the original user requirements meetings to outline the business need for the proposed statewide AAH software solution.


Start Date: July 2002 End Date: To be determined – pending project scope changes requiring new baseline

for the project

Bond, Investment, and Related Activity (BIRA) Accounting Project 43 03 082


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During the recent Legislative Session, legislation was passed to allow TxDOT to sell bonds to support transportation projects in Texas. To support this business direction, an automated environment is needed to record and track bond, investment, and related activity currently being recorded via a manual (Excel spreadsheet) process. Current Status: • Problems with the database design have set the project back approximately one month on the

remaining project milestones (Application Definition Phase, Application Engineering Phase and Implementation Phase). The start dates for these phases have been adjusted by one month to reflect this.

• The Application Definition Phase of the ADABAS files has been completed. • Work on the System and Program Design milestone has begun.

Milestones: Start Date

Start of project January, 2004 Project Initiation Phase/ PMP March, 2004 Alternative Selection Complete March, 2004 Business Process Definition Phase Requirements Complete June, 2004 Business Process Analysis Complete September, 2004 Application Definition Phase November, 2004 Application Engineering Phase System and Program Design December, 2004 Application Testing May, 2005 Implementation Phase July, 2005


Start Date: January 2004 End Date: July 2005

Budget Information System (BIS) 43 00 062 The purpose of this project is to replace the current Budget Monitoring (BUDM) and Budget Preparation (BUDP) systems with an improved file structure and easier to maintain application. This project will enhance the budgeting process for the agency and provide data that will be more accurate and easier to access. It will provide new tools, which will make it easier and faster to balance budget information and review reports. Current Status: • Phase II – (budget reporting module) pre-production version 1.1 continues to be enhanced

and debugged by project team with fine-tuning of database, servers, and reports to improve production time and other issues. Version 1.2 is currently under development and will include additional features associated with budget adjustment processes.

• Phase I – (budget preparation module) development and programming has resumed. This module was on-hold temporarily to concentrate efforts on Phase II.


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Estimated Start and End Dates: Start Date: June 2000 (Business Process Definition Phase) End Date: February 2005

Bridge Management Information System (BMIS) 88 01 001 Bridge Division Resources This project includes: migrating the existing National Bridge Inventory (NBI) data currently stored in the Bridge Inspection database from the mainframe to a client/server database; storing more elemental inspection data; implementing the Maintenance and Inspection modules of the AASHTO application PONTIS; developing an automated structure log; and establishing links between the client/server database and the end users in the districts and divisions. Once in place, these items will allow the districts to identify and prioritize bridge maintenance projects more effectively and efficiently. This also allows districts to plan bridge maintenance work, and provide TxDOT an ad-hoc reporting tool to justify future funding needs to the Legislature for the approximately 32,500 on-state system and 16,500 off-state system structures in Texas. Current Status: • Working on a general application of the Configuration Module <Pontis 4.3> • Customize content of the pick lists, Parameter, <data windows> • Working to create a custom validation System Object (.dll) for the TX EDIT / UPDATE

PROGRAM • Working to develop the Update Pontis formula editor <Post-Triggers and Procedures> • Working on standardizing field names for Texas specific data Project Concerns: An extraordinary effort will be required to cleanse the existing bridge data for use by the new application's database. Estimated Start and End Dates:

Start Date: January 1992 End Date: February 2005

Central Permit System Enhancements (CPSE) 73 50 001 Motor Carrier Division Resources This project will incorporate approximately 80 enhancements (fixes/modification), that have been gathered over the last three years, into MCD’s existing Central Permit System (CPS) to improve quality of service and increase productivity. Current Status:

• Charter was approved by the IRC. • Planning Phase is underway. Development of the Work Breakdown Structure (WBS) and

project schedule has been completed. • Risk Management Plan has been completed. • Test Plan and Change Control Management Plan are being developed.


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Estimated Start and End Dates: Start Date: September 2004 End Date: December 2005

Clean Air Plan System (CAPS)

57 04 001 The goal of this project is to develop a data system to record actions taken by TxDOT districts, divisions, offices (D/D/Os) and individuals participating in the Clean Air Plan. The current plan includes 30 operational and individual measures that will help TxDOT reduce pollution and improve air quality across the state. To record participation in the Clean Air program as well as generate relevant data for legislators and other officials, development of a comprehensive reporting system is recommended. For reporting purposes, the system must be able to query and generate information on several levels: individual, D/D/O, department wide, non-attainment regions, near non-attainment regions and attainment regions. In addition, the system must be accessible to the maximum number of TxDOT employees. Another component of the system will include the creation of a central intranet page to enable employees to exchange ride-sharing (carpool or vanpool) information. Only the Business Requirements Stage has been approved by the IRC. In order to gather complete user requirements, a forms-based pilot program will run from 6/1/2004 through 8/31/2004. Current Status: • A meeting of the Austin-area Air Quality Coordinators was held September 9, 2004. As a

result of feedback from this meeting and throughout the pilot, some of the forms and measures were streamlined.

• Results of the pilot were presented at the Short Course in October. • Incentive rewards (lanyards, caps, t-shirts) were distributed and plaques were presented at

the October D/D/O meeting in College Station. • The Project Team had an initial meeting with ISD on October 27 to discuss development of

the automated system • The PMP is currently being revised to reflect the effects of the streamlining that has been

done. The new PMP should be complete and distributed to the IRC in January out of cycle. Milestones:

Phase I Pilot Started June, 2004 Phase I Pilot Ended September, 2004 IRC Presentation Official Program kick-off

September 28, 2004 April 1, 2005


Start Date: August 2003 End Date: TBD (depending on IRC approval for automated system)


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Crash Records Information System (CRIS) 58 03 001 Traffic Operations Division Resources Motor vehicle crash information is collected by peace officers statewide. Data gathered from crash locations comprise the most comprehensive traffic safety information available in Texas. This data provides the primary source of statistical information used to plan, fund, and monitor traffic safety programs throughout Texas. Although the Department of Public Safety (DPS) is the primary custodian of crash records in Texas, the Texas Department of Transportation (TxDOT) uses this data to ensure the safety of state-maintained roadways, railroad crossings, bridges, and all other traffic-related infrastructure and controls. The vision of the CRIS project is to "implement a new Crash Records Information System that will provide enhanced efficiencies to capture, manage and deliver timely and accurate data to improve the safety of Texas roadways." Current Status: • Configuration Phase completed on September 9, 2004, approximately 10 days late. • Project Initiation and Planning Phase 100 % complete; Design Phase 100% complete;

Configuration Phase I 100% complete; Configuration Phase II 34% complete, Deployment Phase 19% complete; Transition Phase 0% complete.

• All deliverables completed in the Configuration Phase I. There was a 10 day delay on the MVTA Converted Backlog Deliverable.

• MicroStrategy user’s classes held on June 21st-23rd. Advanced MicroStrategy class held on August 2nd – 3rd.

• DPS/TxDOT Memo of Understanding (MOU) for Spatial Data Broker role, real-time RTS interface, Level 1 Help Desk and future roles and responsibilities going through final signature process at DPS.

• Paper backlog scanning complete through July 7, 2003 (5,583,769 images). • CRIS System Testing is underway. • CRIS 2001 Backlog processing of images and keyed index has been audited by the State’s

Backlog Audit Team. IBM is working to correct areas where the State’s criterion was not met. • MicroStrategy Reports are 81% complete. • User Acceptance Testing (UAT) started November 22, 2004. • CRIS Training scheduled to start January 6, 2005. Project Concerns: • CRIS is experiencing delays with the build of the production environment at the State Data

Center due to issues with ESRI software. ESRI is working onsite with IBM to resolve. • CRIS has experienced some delays with the 2001-2003 crash record backlog scanning and

keying. • The CRIS Sponsors and Project Manager are working with IBM to finalize a change request

that would move back the CRIS go-live date approximately 1-2 months. Currently this is under review and will be finalized within the next couple of weeks.


Start Date: June 2001 End Date: July 2005


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Electronic Bidding System (EBS) 46 98 009 The Electronic Bidding System project will make use of the Internet and secure electronic data transmission to allow bidders and contractors to submit construction letting bids electronically. Current Status: Meetings continue towards finalizing system requirements and evaluation criteria to be used in the RFO process. Project Concerns: Funding for the EBS project is not included in either the CST budget or the ISD budget. CST management will pursue funding opportunities with the Finance Division and TxDOT Administration. The project must secure funding prior to issuing the RFO for the procurement of the software.


Start Date: June 2003 (Approved by IRC) Reactivated: August 4, 2004 End Date: To be determined

Electronic Document Management System (EDMS) Houston District Houston District Resources The EDMS project will implement system enhancements and expand the Houston District’s pilot project to provide an automated librarian and central records manager to enhance the ability of the district to manage, identify, locate, and archive valuable records immediately and uniformly. Phase II is the Engineering Information Management System (EIM). This phase of our project will incorporate the management of the engineering drawings developed by the Houston District design staff. The FileNET Content Services library will be the repository and Green Pastures G5 client software integrated with Microstation will be used, which was previously purchased in Phase I. Current Status: • The need for efficient and affordable low end and mid-range scanning solutions has resulted

in the current and ongoing evaluations of Quillix and ScanXtra. WebXtra will shortly join the list of applications being evaluated – in this case as a potential EDMS client front end that could be uniformly rolled out in the district and possibly beyond in the Agency. Houston district staff is working with the EDMS Project team in Austin on this. HOU has submitted their catalog add request to ISD and have performed ISD’s required evaluation (and submitted the evaluation form to ISD).

• The Catalog add for WebXtra has been placed on hold pending trials with the P8 native client (Workplace). These trials will take place on development systems (one in Austin, one in Houston), and will start in December 2004 or January 2005.

• Members of the Engineering support team are reviewing several elements required to move forward: • Design file naming conventions • Directory structures


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• The various stages that are involved in project development and design These activities are taking place in conjunction with planning for the upgrade to MicroStation V8

• The current status of ProjectWise and its integration with FileNet is under review, as well as the implications of FileNet’s new P8 product suite architecture and how it might lend itself to the engineering environment. The Houston staff is working with Dan Wyly on this effort.

• Houston has arranged with FileNet to implement a “proof of concept” P8 system. The primary goals of this will be: • Determine what native functionality of P8 will benefit the design-oriented requirements of

the district • Establish a migration plan from Content Services libraries to P8 Content Engine, Process

Management and Record Management systems. • The Houston library now has in excess of 1,100,000 documents, a 5 GB database, and over

¾ Terabytes of stored files. • The replacement servers for the HOUEDMS system were procured and installed over the

second 2 weeks in October. System search response times have improved and there is sufficient CPU headroom to allow for continued increase in use of the system over the next 3 years.

• The EDMS server software will be upgraded (from Content Services 5.2 to 5.4), and the server hardware reconfigured in FY2005.


Start Date: Phase I - March 1998 End Date: Phase I - May 2002 Start Date: Phase II - June 2002 (Doc. class preparation for Panagon upgrade) End Date: Phase II - September 2005

Electronic Project Records System (EPRS) 46 02 007 The Electronic Project Records System (EPRS) project will improve TxDOT’s communications with the contracting community and assist TxDOT Districts / Divisions in sending and receiving information to and from contractors with the development of a standard secure electronic data transmission method. Phase 1 of this project, which includes the submission of payroll data from contractors, has been approved by the IRC, and will enable outside contractors to electronically submit their payroll data. This data will be transmitted to TxDOT via a secure method for update and storage. Digital certificates will be used to identify the transmitter of the data and prevent unauthorized access to the data. Current Status: • Final testing and bug fixing of the website is continuing. • User’s guide and other documentation are being prepared. • Early testing of the website has been successful. Live data has been extracted from a

volunteer contractor’s accounting system and stored into the TxDOT database using the website.

• TxDOT presented the EPRS system at the Texas Trade & Equipment Show in Austin on October 13 - 14, 2004.


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• Based on feedback at the Texas Trade & Equipment Show, changes may be made to the website.

• Contractors will be given a period of time to use and test the website before it moves to full production.

• Rollout dates will be coordinated with CST and the AGC. Milestones:

Early testing with AGC August 2004 System testing begins August 2, 2004 System testing complete October, 2004 AGC Trade show October 13-14, 2004


Start Date: December 19, 2002 End Date: September 2004 (Development and testing) Full production date is to be determined.

Enterprise Document Technologies Implementation and Support Project (EDTIS) 59 02 005 In June 2004 the EDTIS project’s scope was changed to include implementing electronic document management technologies statewide by August 2007. The previous scope focused on division use of electronic document management tools. EDTIS will also define the policies, processes, and procedures for communication, change control, configuration management, system management, security, maintenance, support, problem/issue resolution, backup/recovery, and capacity planning. This project will also establish a standard enterprise access model and publishing model to facilitate universal document sharing across TxDOT. Current Status: • Published the Content Services Library Standards document to be used for agency wide

implementation of Content Services EDMS. • Created a Tolling document class following the Content Services Library Standards document.

This class was added to the already existing TTA library used by the Texas Turnpike Authority Division of TxDOT.

• The EDTIS team is working with BRG division to complete the design of their EDMS system using the published Content Services Library Standards document.

• The EDTIS team has designed the correspondence tracking EDMS system for Administration. Required scanners have been purchased, tested, and installed. Testing of the library design continues.

• The EDTIS team is working with the FileNET sales team to finalize the ‘proof of concept’ plan for evaluating the FileNET P8 platform. Currently waiting on FileNET to install the system to begin the evaluation.

• The EDTIS team has resumed working with DES division to complete the design of their EDMS system using the published Content Services Library Standards document.

• The library design for the ISD EDMS system has been completed.


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• The evaluation of the Adobe electronic document software product has been completed and a request has been submitted to purchase the product.

• The EDTIS Change Control Management Plan has been completed. • Work is underway to complete the EDTIS Risk Management Plan. • Work is underway to complete the EDTIS Work Breakdown Structure and Project Schedule. • Work is underway to complete the EDTIS Project Management Plan. Estimated Start and End Dates:

Start Date: December 2001 End Date: August 2007

ENV Administrative Enterprise Document Management System (ENVEDMS) 57 04 002 The Environmental Administrative Enterprise Document Management System Project (ENVEDMS) will implement the EDMS technology within the Environmental Affairs Division (ENV). This implementation will result in the creation of a central repository for administratively produced and managed documents. These documents will be centrally located and managed utilizing the department approved software platform for document management outlined by the TxDOT Enterprise Document Technologies Implementation and Support (EDTIS) project team. Current Status: ENV is currently in the Application Planning stage and is scheduled for a follow-up meeting with ISD’s EDTIS Project Manager in December. Estimated Start and End Dates:

Start Date: December 2003 (Approved by IRC – was on hold pending resources availability)

Reactivated: April 2004 End Date: Upon meeting with ISD’s EDTIS Project Manager, the estimated completion

date for this project is April 2005.

ENV GIS Spatial Data Server Project 57 02 002 Environmental Division Resources This project includes the creation of a GIS Spatial Data Server as a central repository to store and disseminate environmentally related geographic information. This enhancement builds off of existing Geographic Information Systems in the Environmental Affairs Division and throughout the Texas Department of Transportation by combining all pertinent environmental data in a centrally administered geo-database. The spatial data server will utilize ESRI ArcView shapefiles, GPS collected data, Digital Ortho-Rectified Quarter Quadrants, Digital Raster Graphic Files, Digital Elevation Models, Database files, Attributes tables and Environmental Photographic images. Current Status: • The ENV GIS Coordinator worked with ISD to implement 3 additional feature sets on the

TxDOT COMANCHE, APACHE and TARHE Servers.


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• The ENV GIS Coordinator is currently working with ISD to prepare raster data sets (Digital Ortho-Rectified Quarter Quadrants, Digital Raster Graphic Files, Digital Elevation Models and Environmental Photographic images) to be implemented on the TxDOT MOHAVE Server.

• The ENV GIS Coordinator is currently working with ISD to document the data model schematic which will be used to categorize current and proposed feature datasets, feature sets, raster datasets and metadata.

• The ENV GIS Coordinator has developed user guides and frequently asked questions to be posted to the ENV Intranet web site.


Start Date: February 2002 Reactivated: February 2004 End Date: To be determined (ENV will work with ISD to determine a revised timeline.)

Expanded Contracting Capabilities in CMCS Project (ECC CMCS) 46 01 009 This project will expand upon the contract processing capabilities of the Construction and Maintenance Contracting System (CMCS) used by District Maintenance Contract Managers and Maintenance Division contracting personnel. After work on this project is complete, CMCS will be further enhanced to:

A) Process all routine maintenance contracts, including those involving funds other than those from Financial Information Management System (FIMS) segment 78.

B) Process maintenance contracts with "Construction CCSJs" (Contract Control-Section-Job). C) Process maintenance contracts with mixed funding sources.

Current Status: • The CMCS IRR Prioritization Group has prioritized current CMCS-related IRRs. • The Baseline Requirements document is complete and has been approved by the Project

Team, Change Control Board, and the Project Board members. • The CMCS user problem/resolution manual has been developed by ISD for the Maintenance

Division’s use and a meeting will be held to finalize Tier 1 and Tier 2 Support of CMCS. • A Design Meeting occurred on November 17th for Stage I - Project Design to Contract Award

of the Phase II project. • The revised estimated project schedule follows:

Stage I – Project Design to Contract Award

Baseline Requirements MC1 – MC62, ER1 – ER10

Estimated Begin Date

Estimated End Date

Design & Development 11/17/2004 05/31/2005 Testing (unit, system, integration, user) 02/01/2005 07/15/2005 System Documentation 02/01/2005 07/15/2005 User Instructions 02/10/2005 07/15/2005 End of Stage assessment 07/18/2005 07/22/2005 Project Board Approval 07/25/2005 07/29/2005


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Stage II – Payment to Contractor Baseline Requirements MC63 – MC89, PP1 – PP3, ER11, FR1

Estimated Begin Date

Estimated End Date

Design & Development 07/05/2005 01/20/2006 Testing (unit, system, integration, user) 09/12/2005 03/03/2006 System Documentation 09/12/2005 03/03/2006 User Instructions 09/12/2005 03/03/2006 End of Stage assessment 03/06/2006 03/10/2006 Project Board Approval 03/13/2006 03/17/2006

Stage III – Training and Implementation of Stage I & II

Baseline Requirements GR3 – GR6 Estimated Begin Date

Estimated End Date

Implementation Plan 03/13/2006 03/24/2006 Training Plan 03/27/2006 04/07/2006 Implement Stage I & II 04/10/2006 04/10/2006 Train Districts 04/11/2006 06/12/2006

Stage IV – Third Party Funding, Aviation Funding Sources, and Project Prefixes

Baseline Requirements TP1, AF1, PJP1, GR7 Estimated Begin Date

Estimated End Date

Design & Development 05/15/2006 09/01/2006 Testing (unit, system, integration, user) 06/26/2006 09/08/2006 System Documentation 06/26/2006 09/08/2006 User Instructions 07/03/2006 09/08/2006 End of Stage assessment 09/11/2006 09/15/2006 Project Board Approval 09/18/2006 09/22/2006 Implementation Plan 08/28/2006 09/01/2006 Training Plan 08/28/2006 09/01/2006 Implement 09/05/2006 09/05/2006 Train Districts 09/06/2006 10/06/2006

Stage V – Existing Problems in Phase I (Other Segments)

Baseline Requirements EP1 – EP7 Estimated Begin Date

Estimated End Date

Design & Development 05/15/2006 09/01/2006 Testing (unit, system, integration, user) 06/26/2006 09/08/2006 System Documentation 06/26/2006 09/08/2006 User Instructions 07/03/2006 09/08/2006 End of Stage assessment 09/11/2006 09/15/2006 Project Board Approval 09/18/2006 09/22/2006 Implementation Plan 08/28/2006 09/01/2006 Training Plan 08/28/2006 09/01/2006 Implement 09/05/2006 09/05/2006 Train Districts 09/06/2006 10/06/2006


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• The Baseline Requirements include many items for the project team to investigate so that additional clear and concise requirements can be generated and approved by the Change Control Board and the Project Board. Since the extent of these requirements is not fully known yet, it is possible that the estimated project schedule could be impacted.


Start Date: * Phase I - April 2002 End Date: * Phase I - October 2002 Start Date: ** Phase II – November 2003, resumed July 2004 End Date: ** Phase II – October 2006

* Phase I – ability for Routine Maintenance Contracts to pay to multiple funding sources

through CMCS ** Phase II – ability to process and pay maintenance contracts with “Construction CCSJs” with

multiple funding sources through CMCS. General Services Division (GSD) Purchasing Electronic Document Management System

(EDMS) – Phase I 46 01 009 General Services Division Resources This project will design and implement an EDMS for purchasing documents using the FileNet Panagon thick-client software application. The first phase of the system implements the EDMS for GSD's Purchasing staff and related GSD organizations. As a part of phase one, document classes, record types, and associated indexing terms and values will be defined and reviewed, and the EDMS system will be configured accordingly. A pivotal goal of the project is that purchase order records are being captured and entered into the EDMS no later than September 1, 2003. Other, non-procurement related documents will be brought into the EDMS with an incremental implementation beginning after the successful implementation of purchase order records. Subsequent phases will be separately approved and budgeted. Current Status: • The team is continuing to investigate methods to enhance the indexing functionality of the

Kofax capture solution being used in this effort. An IRR has been prepared for submission to ISD to have a read-only SQL virtual database table (view) of selected files and fields from the Automated Purchasing System (APS) ADABAS database created. This view will be used as a database lookup table for automatically filling FileNet property values when adding documents to a FileNet library. This solution will be a significant improvement in the add document process, increasing the speed and accuracy with which documents can be indexed and added to the FileNet repository. The view created for this process can also be used by other applications that utilize database lookup tables and it may be possible to share this development with district offices using an EDMS.

• GSD continues to participate in the ISD-sponsored EDMS Standards project team working to develop agency EDMS library design standards. The FileNet Content Services Library Standards document was published for approval in late October 2004. The development of the GSDEDMS library design, which is based on the published standards, has been completed. Configuration of the GSD EDMS should be complete by November 19, 2004.

• Analysis of the GSD Purchasing section’s non-purchase order document collection will begin


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in January 2005. A pilot for adding these documents to the library will be conducted in February 2005 with full implementation of the document collection scheduled for March 2005.

• Following the successful implementation of the GSD Purchasing section, analysis will begin for the implementation of the GSD Supplies Management section. This functional section will complete the Warehouse portion of the Purchasing and Warehouse document class in the GSD FileNet library. The Ordering and Expediting branch will also contribute documents that are part of the purchase order records maintained by the Records Support Group of the GSD Purchasing section. These documents have historically been archived in separate physical files in the custody of the two separate organizational units. With this implementation, both sets of records will be incorporated into the GSD FileNet library, providing a single electronic repository for the records. Analysis of the Supplies Management document collection is expected to begin in April 2005, with implementation completed in August 2005.

Milestones: Project Start – Phase I June 11, 2003 Capture of purchase order records implemented August 31, 2003 TxDOT FileNet Content Services Library Standards published October 2004 GSD Library Design document completed November 16, 2004 GSD Library configuration completed November 19, 2004 Estimated Start and End Dates:

Start Date: June 2003 End Date: August 2005

Highway Condition Report System (HCRS) 56 03 001 Travel Division Resources The Highway Condition Report System (HCRS) project will design a new road condition data entry system and road conditions web site to record road conditions using GIS data and utilize the TxDOT GIS route system for displaying highway conditions graphically along a segment of roadway. Once in place, the system will provide effective communication of road condition information, especially during emergency weather conditions that is critical to providing safe travel to and within the state of Texas. Current Status: • Citrix ICA Client solution was implemented for contract vendor access to the HCRS Data

Entry Web site in October 2004. • The change request process for Phase III was implemented in October 2004. • Guidance from the Project Board was received concerning advanced display of construction

conditions on the HCRS Condition Display Web site and the Metropolitan Closures text reports.

• The HCRS Project Team met to discuss design changes to the HCRS Condition Display Web site and the Metropolitan Closures text reports resulting from Project Board guidance. A schedule for associated short- and long-range development was created.

• During two significant flooding events in November 2004, the HCRS Condition Display Web site received an unexpectedly high volume of visits which resulted in severe performance issues.


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• A text only view of existing conditions was created and implemented to resolve the Condition Display Web site performance issues the last week of November 2004. This text view provides customers the ability to search for conditions by one or any combination of condition type, county and roadway criteria.

• Customer access to the graphical view of existing conditions on the HCRS Condition Display Web site was removed the last week of November 2004.

• A survey of HCR Coordinators statewide was distributed the last week of November 2004 to request feedback about their use of the new HCRS Web sites during the flooding events.


Start Date: February 2003 End Date: February 2006

Laboratory Information Management System (LIMS) 46 03 006 Construction Division Resources The Laboratory Information Management System (LIMS) project will define, analyze, and develop an application to streamline the materials testing laboratory operation process making it efficient with minimized errors. The software application developed will operate on desktop computers in the central and district laboratories. The project will be broken down into three phases: 1. Central Laboratory LIMS: Develop and implement the system for the central laboratories

including the Construction Division Materials and Pavements Section (CSTM&P) Field Offices.

2. Statewide Evaluation: Determine the districts’ specific needs that differ from the central laboratories and develop a plan for system development and implementation for the district laboratories.

3. Statewide LIMS: If found feasible from the results of Phase 2, develop and implement the system for the district laboratories.

Current Status: • All Central laboratories are complete and in production. Development efforts for Central Lab

Field Offices which will be very different have not started to date. • A web based Calibration Manager was developed by ISD, per the update in the PMP v. 1.8 on

July 11, 2003. Prototype testing and beta testing are complete and the system should be in production before December 8th.

• Microsoft Terminal Server was successfully tested to access LIMS on a central server from a remote location.

• A meeting was held on October 26, 2004 to discuss system and database integration issues between LIMS, Calibration Manager and SiteManager. Since Sybase ASA is not an approved platform for statewide applications we also needed to begin discussion on a future database platform. As a result of this meeting ISD DBAs began analysis on converting LIMS from the seven Sybase ASA databases it currently resides on to a single Oracle database. This analysis is about 50% complete. Following this analysis a data modeling effort will be required to combine existing LIMS data into a single database. The final step will be to eliminate duplication across tables and data windows then perform the conversion. The estimate for this effort will be determined by the on-going database analysis and subsequent


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data modeling. In addition a decision was made to limit enhancements to Calibration Manager until long term direction for calibration data is established.

• Database security and system documentation are currently being updated to support on-going system maintenance. This effort is expected to be completed in two months.

• Due to the success of the Central Lab implementation, on-going maintenance is being performed in conjunction with development. The additional time demanded by day-to-day maintenance activities was not considered in the original estimate for development.

• The Materials & Pavements Section of the Construction Divisions has requested upgrades to the interfaces be accomplished following the database security and system documentation effort. These upgrades would allow users to take advantage of the information available in LIMS to eliminate some of the duplicate effort currently required to maintain data in LIMS, SiteManager and MCS. Database conversion efforts will likely impact the start date of this effort. However, the full impact will not be known until the database analysis and data modeling efforts are complete.

• The development effort for the Structural Branch which falls under the heading of Construction Division Materials and Pavements Section (CSTM&P) Field Offices is scheduled to begin following the interface upgrade. Since the Structural Branch performs an inspection role and other Central Lab Branches perform a testing role this effort will require additional analysis. In addition since this effort will also require development on handheld devices development is expected to take longer than previous implementation efforts.

• Based on feedback from customers and support staff significant progress has been made towards the successful implementation of LIMS statewide. The project is behind schedule based on the previous estimate for completion of the Central Laboratory due to the unanticipated level of effort required for database conversions and the additional effort that will be required to implement the Structural Branch. However, the efforts currently underway will support the overall estimated completion date.


Start Date: Phase 1 Central Laboratory LIMS March 2003 End Date: Phase 1 Central Laboratory LIMS June 2006 Start Date: Phase 2 Statewide Evaluation May 2006 End Date: Phase 2 Statewide Evaluation June 2006 Start Date: Phase 3 Statewide LIMS July 2006 End Date: Phase 3 Statewide LIMS December 2007

LRFD / STD Precast Prestressed Concrete Girder Design and Analysis Program (PSTRS-LRFD) 88 03 002 This project will provide TxDOT bridge engineers and consultants with prestressed concrete bridge girder design and analysis software that is compliant with the AASHTO Load and Resistance Factor Design (LRFD) Specifications and with TxDOT design, analysis and construction policies.

Current Status: • Phase I – An upgrade of the legacy program PSTRS14 modified for LRFD compliance, the

final product of Phase I, is complete. User documentation for the program is being finalized by the BRG division with a target date of November 30, 2004 for completion and posting to the TxDOT software website. Currently Project Task 4, “Phase I program development


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complete” is 100% complete • Phase II (Task 5) – The development of a new LRFD compliant prestressed concrete girder

design/analysis program, PSTRS-LRFD, was scheduled to begin upon completion of Phase I. The plan is currently to do the development in house, as opposed to contracting the work out. Currently Project Task 5, “Determine Phase II programming language and starting point” is 15% complete and fifteen months beyond the deadline established in the PMP (Ver. 1.0).

• Phase II (Task 6) – BRG has finalized a list of functional requirements for the program, and is currently working on a series of program function flowcharts. Both the flowcharts and the finalized list of functional requirements have been sent to ISD for their review and comment. Currently Project Task 6, “Finish Phase II Program Requirements” is estimated to be 85% complete and fourteen months beyond the deadline established in the PMP (Ver. 1.0).


Start Date: August 2003 (month signed PMP was submitted to ISD) End Date: April 2006

Maintenance Management System (MMS) 47 04 002 This project will develop a new maintenance management system (MMS) that will replace the current legacy system MMIS. The new system (MMS) will assist supervisors in managing maintenance operations at several organizational levels (Maintenance Section, Area, District, State) and by using all components in the management cycle (planning, budget, scheduling, performance, reporting, evaluation). The system will be used to track quantity of work units as well as compare unit costs in real time. It will also allow the maintenance section to automate weekly, quarterly and annual plan development. The system will interface with other TxDOT systems to allow the supervisors to monitor all aspects of maintenance. The project will be divided into 2 phases. Phase 1 will gather and document user requirements and establish the scope of the project. Phase 2 will evaluate development / off-the-shelf alternatives and establish the recommended development / integration / implementation approach. IRC approval will be required prior to the beginning of Phase 2. Current Status: A selection committee has been formed to develop the RFP to hire a consultant to facilitate the development of detailed functional requirements for each module of the maintenance management cycle (to include all data and functional relationships with existing automated systems). This committee will be responsible for developing the RFP, developing the evaluation criteria, interviewing, selecting the consultant, etc. The next meeting for the selection committee is scheduled for December 9, 2004. The Office of General Counsel – Contract Services Section is assisting the team with the process. Estimated Start and End Dates:

Start Date: June 2003 Phase I Approval: September 2004 Phase I End: May 2005 Phase II IRC presentation: June 2005


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End Date: TBD (depending on IRC approval for automated system)

Registration and Title System – Special Plates Integration (SPI) 52 95 028 The Special Plates Integration project will integrate the Special Plates System (SPS) into the Registration and Title System. This project will allow one-step processing of all new orders and renewals of special plates through RTS (either at RTS Point of Sale (POS) workstations or over the Internet) and provide special plate manufacturing through RTS. This project was originally approved and placed on hold awaiting resources. The vendor’s proposal for RTS II included the integration of the Special Plates System into RTS (Phase 3 of the RTS II project). However, requirement definitions were too complex to finalize in time for vendor assistance. TxDOT decided to utilize this phase as a knowledge transfer activity of RTS II for TxDOT employees. This project is being reported to the LBB as a sub-project of the Motor Vehicle Information Systems (MVIS). Current Status: Preliminary project planning activities have begun. Estimated Start and End Dates:

Start Date: July 2002 Reactivation Date: November 2004 End Date: TBD

Registration and Title System –RTS Workaround Elimination Project

52 00 035R, 52 01 048R, 52 03 021 This project provides for programming within RTS to eliminate 3 workaround processes currently used by the tax assessor-collectors and VTR. These workarounds resulted from enacted legislation and were created to provide various features including printing of title documents according to statute, calculation of fees, tracking of funds by transaction type, and issuance of registration in the absence of transaction specific programming in RTS. These workarounds were anticipated to be short term solutions and consist of either manual processing or adoption of limited automated processing capability for them within RTS. Current Status: • This project is in the planning stages. • These modifications will be included in future releases of RTS. Estimated Start and End Dates:

Start Date: Late Fall 2004 End Date: Spring 2005 for IRR 52 00 035R (Disabled Person Identification Placard)

Fall 2005 for IRR 52 01 048R (Seasonal Agriculture Registration) TBD for IRR 52 03 021 (HB 3588 Salvage Title Changes)


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ROWIS Relocation Assistance Module (ROWISRELO)

55 030 15 This project will develop an enhancement module to the existing ROWIS application to electronically capture data related to relocation assistance. The primary functions are to capture data required for annual FHWA reporting, enhance project tracking, and facilitate the generation of reports used for business analysis, planning, performance monitoring, and forecasting. Current Status: • ROWIS executable with ROWISRELO screens were made available for comment and

usability testing. • Data model expanded to reflect relationships discovered during initial development. • A new schedule for programming deliverables was established based on the new data model

which has delayed the start of development. The final executable is expected to be made available for the pilot in February, 2005. This is also the reason for the End Date revision from May 2005 to August 2005.



Single State Registration System (SSRS) 73 050 003 Motor Carrier Division Resources This project will plan, develop and implement an internet enabled system to better accommodate the registration of Federal Motor Carrier Safety Administration (FMCSA) authorized interstate motor carrier operations. Project completion will allow motor carriers to self-register via the Internet. Current Status: • The host database has been developed. • The interface with the Federal Motor Carrier Safety Administration database and the Safety

and Fitness Electronic Records (SAFER) system has been successfully completed. Automatic daily downloads of the SAFER data are being received.

• Test data was developed and entered into the test system and electronic financial reports were developed with input from FIN.

• Team members tested the system and accurate reports were produced. • Internal user training was developed and conducted with the hands-on approach by 20

employees. • Production systems for Phases I & II were developed and the transfer was made from the test

system to the production system replacing the existing SSRS for internal usage ahead of schedule, satisfying our primary objective for this calendar year.

• Within the first 3 days, employees registered 117,794 vehicles and collected $625,627.35, representing approximately 725 transactions.

• Internal customers have stated that much of the previous manual work is being completed by the new system saving about 80% of the time required which is also improving morale.


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• The workload of the upcoming deadline for all Texas single state motor carrier credentials of December 31, 2004 is now manageable.

• The success of this phase has also assisted the FMCSA to realize there are some update corrections needed in their federal system.

Estimated Start and End Dates

Start Date: August 2004 End Date: November 2004 (Phase II) June 2005 *(Phase III) August 2005 (Phase IV -Maintenance) (*Note: Phase III, web enabling, has been rescheduled due to MCD management decision to temporarily divert project resources to higher priority IT projects within the Division.)

Texas Permit Routing Optimization System (TxPROS) 73 050 002 This project will acquire and integrate a software component into MCD’s existing Central Permit System (CPS) to provide true automated routing for the transport of oversize and overweight loads. The program will provide customers with a web-based, fully self-service system that is compatible with TxDOT’s base GIS and bridge data and will include required parameters such as structure height, lane width, load ratings, one-way attributes, access roads, turn restrictions, and at-grade railroad crossings. Current Status: • Submitted Charter to the IRC. • IRC approved the business need/concept, categorized the project as “Very Significant

benefits to the Department” did not support sole vendor approach, and requested that MCD document detailed user/functional requirements in coordination with district and division stakeholders, develop/publish an RFI, and develop/submit an RFO to the IRC.

• Requirement Definition Meeting held with the project’s district and division stakeholders. • Developed RFI. Milestones: Start Date

Project Charter Submitted to the IRC September 13, 2004 Project Business Need Approved September 28, 2004 Requirements-Gathering Meeting Held with D/O Stakeholders November 15, 2004 Requirements gathering survey to districts December 2004 RFI Posted December 2004 Detailed Requirements compiled from all stakeholder sources February 2005 RFO Finalized February 2005 RFO Approved by IRC March 2005 Funding Source Identified March 2005 Revised Project Charter Signed by the Project Board March 2005 RFO Posted on Texas Marketplace March – April, 2005 Detailed Project Management Plan Approved April 2005 Vendor Contracted June 2005


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Integration Document Approved August 2005 Installation of Beta System Completed and Begin Acceptance Testing

November 2005

System Acceptance Testing Completed December 2005 Knowledge Transfer and System Training Completed January 2006 System Accepted – Production/Ongoing Maintenance Started January 2006 Information Sharing Processes Analyzed and Implemented TBD Project Closing Package Completed – Project Closed TBD

Estimated Start and End Dates: Start Date: January 2005 End Date: TBD

Title Document Imaging Project (TDIP)

52 02 021 This project will replace the Vehicle Titles and Registration Division (VTR) microfilm title document process with an electronic document imaging process to take advantage of advances in technology and to reduce the overall time and cost of delivering title histories. For this core VTR business function, microfilm is currently the active storage media from which documents are accessed. This project is limited to the electronic document imaging of future title documents processed, stored and used by the Vehicle Data Management Branch of VTR. Electronic document imaging will start on a specified date and proceed forward. Current Status: • Working with the EDTIS team to develop the PMP for this project (under the EDTIS umbrella

project). • Working with the EDTIS team to develop the Work Breakdown Structure. • Working with the EDTIS team to finalize the project schedule. Estimated Start and End Dates:

Start Date: September 2004 End Date: May 2005

Traffic Safety Grant Management System (TRF E-Grants)

58 040 02 The Traffic Safety Grant Management System (TRF E-Grants) project will plan, develop, and implement an Internet-enabled electronic grants and contracts system. The system will be used to collect, process, and store all data and transactions related to processing and accounting for federal/state grants initially available through Traffic Safety. This is a “cradle to grave” grants and contracts system that starts with the Request for Proposal and carries through project closeout. The Traffic Operations Division (TRF), with financial support from the National Highway Traffic Safety Administration, proposes to develop an electronic grants system that can serve as a model for other TxDOT divisions that are involved in grants, including the Public Transportation Division, the Aviation Division, the Auto Theft Prevention Authority of the Vehicle Titles and Registration


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Division, and the Research and Technology Implementation Office. This system will interface with the Financial Information Management System (FIMS). The completion of this project will satisfy State Bill 1458 of the 77th legislative session (statewide directive regarding electronic grants). Current Status: • The E-Grants Board quarterly meeting was conducted on October 5, 2004. • The Request for Information (RFI) responses have been received and reviewed. • The Analysis Phase analysis sessions have been conducted with the Business Area Analysis

Team • The Business Requirements Definition (BRD) has been developed and is current under

review. • The Scope of Work and initial Request for Offer (RFO) have been drafted and are currently

under review. Estimated Start and End Dates:


TxRAIL Crossing Inventory System (RXIS) 58 03 002 Traffic Operations Division Resources The TxRAIL Crossing Inventory System (RXIS) project will update the statewide highway-rail grade crossing inventory by (1) performing an on-site inventory update and verifying existing data fields and collection data for new data fields and (2) upgrading/integrating existing and new IT architecture and infrastructure capabilities, i.e., GIS application and multi-entity connectivity into the database. The upgrading and integration of the current database with web-based, multi-user functionality will provide a more timely, accurate and relevant analysis for the effective planning, funding and implementation for the highway–rail grade crossing safety programs administered by TxDOT, including the Federal Railroad Signal Upgrade and Preemption Program, the Federal Railroad Grade Separation Program, the Railroad Grade Crossing Replanking Program, and the Railroad Signal Maintenance Program. Improved data collection will allow for direct updating capabilities with the Transportation Planning and Programming Division, the Federal Railroad Administration and the Traffic Operations Division and provide the most current, up-to-date data for analyzing and evaluating the efficiency of all the railroad safety improvement programs. Current Status: • The web portal developed by Carter & Burgess has demonstrated to be a useful tool in the

review and analysis of the crossing inventory that has been collected to date. • TRF-RR staff and Carter & Burgess are currently negotiating a work order for collecting

crossing information in counties in the following TxDOT districts: Abilene, Amarillo, Atlanta, Brownwood, Childress, Corpus Christi, El Paso, Lubbock, Odessa, Paris, San Angelo, Tyler and Wichita Falls.

• Carter & Burgess has completed the required report for the Gulf Coast High-Speed Rail Corridor and has presented the findings to the Transportation Planning and Programming Division for their review and comments.



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Start Date: November 2003 End Date: November 2006

Videoconferencing Network Project (VNP) 53 01 009 Human Resources Division Resources This project will establish a TxDOT telecommunications network (including but not limited to; bandwidth, server hardware and software, workstation hardware and software, peripherals, and any other needed networking hardware and software items) capable of supporting VTC delivered classes and meetings enhanced through computer access to on-line materials and resources. The network will provide essential support to the districts, divisions and offices for intra-agency meetings and training. The project will provide training to individuals and work groups, facilitate effective communication between department divisions and offices and their counterparts in the districts and increase communication opportunities between the administration and all other elements. The VNP will accomplish its objectives by providing a network that will eventually link the department’s 25 districts to training, administration, divisions and offices in Austin. Current Status: • On February 20, 2004, ADM approval was also received for the procurement and installation

of 30 additional PolyCom ViewStation FX small conference systems, two PolyCom ViewStation FX portable backup systems, and additional classroom system for classroom E at RA200 and an upgrade to the Accord MGC video bridge to accommodate the additional systems. Status of each order item: o The initial 4 systems have been received and installed in HOU, AUS, SAT, and CRP.

The date for the pilot test of these 4 systems is pending ISD’s decision on a timeframe for testing QOS bandwidth concerns.

o The two portable backup ViewStation FXs have been received and tested. o The upgrade components for the MGC-100 Bridge were received in August. The

hardware and software upgrade was completed in early October. • VTC scheduling/support issues continue to rise as VTC usage increases. Solution is pending

ISD’s decision on when to move forward with another demo of the PCS (PolyCom Conference Suite) testing. Recently released and ready for testing is the Polycom ReadiManager LX (a single appliance with integrated PCS/GMS software). This appliance would be a cleaner implementation and eliminate the need for two additional servers for PCS and GMS. PolyCom has offered a 1 week testing of this appliance which is pending ISD decision on testing timeframe. Upon completion of the test, a recommendation will be made to the VNP Project Board.

• If the PCS/GMS software acquisition is approved by the Project Board, it is proposed that PCS user training for all D/D/O Training Coordinators and IR staff will provide development and VTC delivery of classes delivered by TQD qualified instructors. This training will utilize workstations purchased and installed as a part of the VNP project for hands-on learning. Ongoing training support and PCS information will be housed in the TxDOT Learning Content Management System (LCMS).

• ITU H.264 protocol (video algorithm compression) has been installed on all end point CODECs in PolyCom’s 6.01. software release, however, usage has been disabled pending further research and maintenance support by SBC.


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• SBC is continuing their research and testing into the statewide ParkerVision CameraMan issues. The Riverside CameraMan was taken to the SBC lab for extensive testing and has now been shipped to ParkerVision for their testing. All FY05 VTC classes (except NEO) have been rescheduled to single classes until this issue is resolved.

• SBC is in the process of coordinating statewide district visits with HRD-TQD VTC staff to re-evaluate equipment functionality for HRD-TQD re-acceptance testing utilizing an HRD-TQD standardized testing checklist. The main purpose of these district visits will be to ensure wiring consistency and ParkerVision CameraMan IR interference testing and resolution.

• On Monday, June 28, 2004 a meeting was held pertaining to VTC matters with HRD-TQD, ADM, ISD concerning outside agency requests to use Department VTC systems (VTC connection outside of TxDOT’s firewall). TxDOT administration made the decision that all outside requests must be approved by ADM with limitations on hours of usage and pre-determined charges to be drafted by HRD-TQD and approved by the ADM.

• The end date has shifted to March 2005 based on an ISD request to not deploy small conference systems at this time but to allow for ISD testing of bandwidth and QOS due to small conference system impact. Reference meeting of March 8, 2004 between HRD and ISD directors and staff.

• System usage statistics: December 2003 378 hours January 2004 316 hours February 2004 632 hours March 2004 660 hours April 2004 636 hours May 2004 356 hours June 2004 241 hours July 2004 216 hours August 2004 427 hours September 338 hours October 560 hours November 670 estimated hours December 400 estimated hours

Training scheduled: • DEV307 – Due to an increase in mandatory management training in the second half of FY04,

this class will be taught only on an as needed basis for current adjunct VTC instructors. • DEV308 – As with DEV307, the increase in mandatory training has resulted in the cutback of

this class for the remaining FY04 and early FY05. • Training on VC Wizard has been suspended pending the PCS/GMS replacement. • MGC-100 2 hour overview training was completed on 11/09/04 with TQD support staff.

Additional 5-day training will be offered by PolyCom in the next couple of months. • PCS training will be delivered to all D/D/O Training Coordinators by VTC pending HRD/ISD

testing and action by the Project Board. Ongoing training and information is being housed on the Learning Content Management System. GMS training will be delivered to HRD backup tech support personnel (1:1).


Start Date: March 2001


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End Date: March 2005

Wide Area RTK Project (WARP) 59 04 016 The Texas Department of Transportation (TxDOT) has used Global Positioning System (GPS) technology since 1982. TxDOT’s current GPS infrastructure consists of a network of 15 high accuracy GPS reference stations called “Regional Reference Points”. The WARP project will allow GPS data corrections to be sent real-time to survey grade GPS receivers in the field in a process known as Real Time Kinematic (RTK) surveying. This project will employ a two-phase approach and will be accomplished with TxDOT resources. The first phase will develop a comprehensive technical and business implementation plan to facilitate the installation of Local Area RTK Networks at the district level. Information Systems Division (ISD) GPS staff will support the design and installation of the RTK Networks. The resulting Local RTK Networks will be centrally maintained and operated by ISD GPS. The second phase will focus on the research and development of longer-baseline RTK algorithms and field techniques to support a statewide solution. Existing TxDOT RRP infrastructure shall be leveraged for this phase. Research results will be followed by the formulation of a statewide RRP Architecture and Implementation Plan. Current Status: • Visited remaining nine districts for RRP densification. • Corpus Christi recon for local RTK network was completed in August of 2004. • Completed DGPS testing in September 2004. • Recon for Austin local RTK network expansion - three new stations were installed in August

2004. • Houston planning and recon for local RTK network was completed in October 2004. • Purchased RRP equipment and software licenses which were delivered in November 2004. • Microsoft Access Database migration to MS Sequel Server development completed in

October 2004. • Dallas and Austin contractor testing completed in November 2004. • Draft of the District Implementation Plan Document completed in September 2004. Project Concerns: • District GPS Equipment purchases will be affected by District IR funding caps. • Cell phones: Availability of data-ready cell phones at the district level. Restrictions on cell

phones in the districts may make it difficult for surveyors to obtain the necessary phones for communications to the RTK network.

• FY 06-07 biennium funding must be addressed Estimated Start and End Dates:

Start Date: June 2004 End Date: July 2007


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Inactive Projects

Pavement Management Information System - Generation 2 (PMIS-G2) 06 02 001 Odessa District Resources This project will develop a comprehensive plan and implement cradle-to-grave monitoring of pavements so that adequate and accurate data can be made available to enhance PMIS and other activities related to the better engineering and management of pavements in Texas. Project work includes: concluding the documentation of user requirements; integrating pavement related data; improving pavement management decision processes; conducting a proof of concept evaluation; constructing of a web based application; and performing state wide roll out including a pilot. Current Status: This project remains inactive. Estimated Start and End Dates:

Start Date: September 2003 (Pending Funding, follows conclusion of research project 0-4186)

End Date: August 2006 (project on hold)

RTS – Seasonal Agriculture Permit 52 01 048 The 76th Texas Legislature passed HB1041, which provides for a monthly registration period for a truck-tractor or a commercial motor vehicle that is used exclusively to transport seasonal agricultural products. Implementation of this legislation will require the issuance of a new “Seasonal Permit” license plate. A manual workaround has been implemented to accommodate legislation until programming is completed and changes implemented. Fifty permits have been issued since September 1, 1999, however, the number of requests will increase during the growing season and as existing yearly registrations begin to expire. Current Status: This project has been incorporated into the RTS Workaround Elimination Project. Estimated Start and End Dates:

Start Date: To Be Determined End Date: To Be Determined (IRR Submittal Date: May 31, 2001)

RTS – Title Only Transaction

52 99 043 Allow for a “Title Only” transaction, eliminating the requirement for registration. HB2409 mandates the department to issue a certificate of title for certain vehicles without registering the vehicle or providing proof of insurance. HB1743 allows a “Title Only” transaction when the


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applicant provides proof of valid military registration. HB2409 also allows for the Regional Office to accept applications for Registration Purposes Only titles. A manual workaround has been implemented to accommodate legislation until programming is completed and changes implemented, however, the manual workaround does not track registration modifications on the registration record. Current Status: This project remains inactive, awaiting resources.


Start Date: To Be Determined End Date: To Be Determined (IRR Submittal Date: June 24, 1999)

Internet Enabling of Motor Carrier Credentialing System (MCCS) 73 01 001 Motor Carrier Division Resources This project will develop an automated program to Internet enable motor carrier credentialing processes. Project completion will result in a program that allows MCD’s customers to utilize the Internet to apply for and renew motor carrier registrations, make insurance filings, and receive motor carrier registration credentials. The program will also allow customers to make vehicle substitutions and add vehicles, will automatically calculate fees, and will accept name and address changes. Current Status: This project was moved to an inactive status by Motor Carrier Division management due to resources being re-directed to other higher priority projects. Estimated Start and End Dates

Start Date: March 2002 End Date: December 2003 (Version 1.0) June 2004 (Version 2.0) August 2005* (Version 3.0-Maintenance) (*Note: Version 3 has been delayed due to MCD management decision to temporarily divert project resources to higher priority IT projects within the Division)

Completed Texas Enterprise Resource Management System II (TERMS II) / PeopleSoft

53 02 008 The TxDOT Enterprise Resource Management System (TERMS) project will implement PeopleSoft HRMS, a commercial Human Resource Management System software package, throughout TxDOT. Phases I and II (TERMS I- 53 99 003) are complete (deployed the PeopleSoft 7.51 HRMS Recruit Workforce, Administer Training, and partial Administer Workforce


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modules). TERMS II (53 02 008) (Phase III) will complete the deployment of PeopleSoft 8.3 HRMS (Web-enabled modules: Human Resources, End User Training, and self-service modules). Current Status: • The PeopleSoft/TERMS application has been renamed to HR Online. • Acceptance Test is complete. • HR Online Training and Production environments have been setup. • HR Online production to begin November 22nd. All users will have access to the new system. • Version 7.5 Production processing has been migrated from TxSDC to the ISD data center. • Personnel interface (dual processing in PeopleSoft and Mainframe HRMS) began October 21,

2004. • Training completed for primary users (i.e., HROs, Training Coordinators). HR primary users

have begun training classes for secondary users (Managers, Office Techs, and Lead Workers).

• PeopleSoft 7.5 functionality has been changed to display only of data. All updates to human resource data will be performed in HR Online.

Project Concerns: • Technical project team members have been meeting with ISD Database Administrators and

System Administrators to address concerns about slow system performance. Daily meetings have been taking place to analyze results from various system tracking tools to pinpoint problem areas. A Sybase consultant has been hired for a limited time (approx. 3-5 days starting November 29th) to conduct performance tuning and analyze database performance concerns. Team members will continue to meet weekly to address concerns.

• The product has been heavily customized. The number of customizations to the product will increase the complexity of maintaining the product. Maintenance turnaround time will be affected and cause delays in fixing problems. Most importantly, any PeopleSoft upgrades may not be able to be performed without considerable time and effort to include all customizations.


Start Date: September 2001 End Date: November 2004

Mandated by the Executive Director, Legislature...

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