Managing SpaceThe Chisholm Institute

experience

Presented by: John Thomson

Facilities Manager

Chisholm Institute of TAFE

Managing Space “Set the scene” Space Management at Chisholm January

2002• $6.5m recurrent budget across 7 Campuses and 3 leased properties• No concise property / facilities portfolio available• No accurate electronic floor plans available

• No Institute Facilities Master plan available• No Strategic Plan available

• No consistent Institute wide timetable approach / package available• No consistent room numbering and naming system across all 7

Campuses

• No concise fixed plant and equipment database available• No energy management systems connected to fixed plant and

equipment

Managing Space

The current approach at Chisholm 2002 => 2010

Managing Building Performance

- Conduct “condition audits”

- Conduct “compliance audits”

- Conduct “DDA audits”

- Conduct “OH&S audits”

- Conduct “environmental audits”

- Conduct “post occupancy audits”

Institute Master Plan / Strategic View

- Provide purpose built facilities to meet needs

- Retrofit existing buildings to meet the needs

- Dispose of or, demolish obsolete building stock

Managing SpaceProcess to address Chisholm 2002 position

• Scope the shortfalls in the portfolio data• Audit all Institute space - owned & leased properties• Create an electronic Facilities database.

• Develop a Facilities Master plan 2002 => 2010• Develop a triennial capital development plan for 2002 =>2005• Facilities Department involvement in Institute Strategic Plan

• Implement Aperture Facilities Database incorporating all space requirements

• Implement an environmental policy for capital works and service contracts

• Create a Facilities risk management database

Managing SpaceCurrent rules and considerations

Institute directionGovernment direction ; Global direction

Triple Bottom line ; Good businessEnvironmental direction

We all have our own interpretation

OptimistFocus:

Addressing

Global needs

Pessimist Outsourced

Government Power Stations cannot supply

the Power!

RealistEveryone must comply ASAPNo matter what your personal beliefs are!

Managing Space

Chisholm Institute direction

Environmental direction holds the key to the new paradigmin managing space for the users.

Managing SpaceOpportunities out of the Chisholm 2002 issues

Creation of a new paradigm in space management

• New Facilities Master plan incorporating

- ESD & passive recreation strategy

- greater involvement from Students and Staff

- endorse 5% Capital Works budget to incorporate ESD & landscaping

initiatives

- Furniture recycling strategy and cost savings reinvestment strategy

- Waste management strategy and cost savings reinvestment strategy

- provide a building performance best practice model for new projects

and building refurbishment's

• Involvement in the Institute Strategic Plan

• Implementation of CELCAT timetabling package for the Institute

Managing SpaceDefine what will be the Chisholm “learning space”

of the future

Chisholm “learning space” of the future• Teaching from a structured environment into a naturally created

environment – open air• Creating invisible barriers (walls) to external space / grounds• Establishing “best practice” teaching spaces to incorporate formal and

informal learning • Development of the “nooks and crannies” on Campus to enhance

student interaction• Development and implementation of a “passive recreation strategy”

for all Campuses• Implement ESD into all new capital works projects, all building

upgrades, maintenance and property services.• Development and implementation of “capital charge back” for space

Managing SpaceBudget for Space management 2002 => 2003

One example from the strategy

• Most Institutes want “space management" processes to be sustainable.

• When is there enough $’s to perform all the Facilities related activities?

• Chisholm has a furniture standardisation and recycling strategy

• The strategy is based on the recovery and reinvestment of savings from furniture upgrades Note:The average recovery of 40% off RRP