MANAGING SCHOOL COUNCIL MEETINGS · name, date, time, location ... managing sc meetings july 2019....
Transcript of MANAGING SCHOOL COUNCIL MEETINGS · name, date, time, location ... managing sc meetings july 2019....
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MANAGING SCHOOL COUNCIL MEETINGSFOUNDATION
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INTRODUCTIONS
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Territory RecognitionPresenter A bit about meParticipants A bit about you
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TODAY’S OBJECTIVES:
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Learning outcomes
and structure
To provide tips in the areas of: Meeting Anatomy
Agenda Creation
Rules of Order
Role of the Chair
Directing Discussion
which can assist with effective meeting management.
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UNDERSTANDING MEETING ANATOMY
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MEETINGS: SOCIAL COMPONENT
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MEETINGS: CONTEXTUAL COMPONENT
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MEETINGS: STRUCTURAL COMPONENT
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MEETING AGENDA
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Co-constructed
Appropriate topics
Timely and timed
Set the right tone
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COMMON AGENDA ITEMS
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Meeting InformationName, date, time, location Please read/bring
Actual Agenda Call to order Review or Approval/Adoption of agenda Approval of previous minutes/Business arising Business of this meeting* Adjournment
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*BUSINESS OF THE MEETING: WHAT WORKS FOR YOU?
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Reports/Presentations
Old/Ongoing/Unfinished Business
New/Upcoming Business
Information/Discussion/Decision/Action
Name of Presenter & Approximate Time
Motions Written Out
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THE MEETING…
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PROCEDURES!
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Rules of Order/Meeting Protocols/Standing Rules
Role of Chair During Meetings
Directing Debate/Discussion
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RULES OF ORDER: USE THEM TO…
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Avoid chaosGive everyone a voiceEnsure fairnessReduce repetitionPrevent dominating behavioursFacilitate group decision-making
Rules of Order are tools to help move the meeting along smoothly, save time, and shorten your meetings!
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MEETING PROTOCOLS: GENERAL PRINCIPLES
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A. Assume good intentionsB. Addressing the Chair & OthersC. No speaking until recognizedD. Speaking guidelinesE. Debate ideas, not peopleF. Stay on topicG. Decide togetherH. Support, not hinder, the Chair!
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A: ASSUME GOOD INTENTIONS
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B: ADDRESSING THE CHAIR & OTHERS
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C: SPEAK ONLY WHEN RECOGNIZED
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D: FOLLOW SPEAKING GUIDELINES
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E: DEBATE IDEAS….NOT PEOPLE
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F: STAY ON TOPIC
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G: DECIDE TOGETHER
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H: SUPPORT THE CHAIR!
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REVIEW, REVISE, PUBLISH, DISTRIBUTE
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ROLE OF CHAIR DURING MEETINGS
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Exhibit neutrality
Show fairness
Be firm
Direct discussion
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DIRECTING DISCUSSION: 9 TOOLS
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1: PREPARE STANDARD PHRASES
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2: WATCH THE TIME
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Timed agenda
Timed items
Succinct
conversations
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3: TRACK THE SPEAKERS
Agenda Item Round 1 Speakers Round 2 Speakers
Homework Policy John, Mary, Samantha, Nick, Jack, Jocelan
Jack, Mary, Nick
Lunch Fees Marilyn, John, Jocelan, Rhonda, Ray, Glenn
Ray, Glenn
Student Assessment Karen, John, Mary, Samantha, Lynda, Celeste
Karen, John, Samantha, Mary, Lynda, Celeste
Family Night Nadine, Ray, Glenn, Marilyn, John, Karen, Brenda
John
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4: RESTRICT REPETITION
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5: CONTROL DOMINATING MEMBERS
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6: ENCOURAGE QUIET MEMBERS
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7: SEEK DISSENTING OPINIONS
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8: DIRECT THE TRAFFIC
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9: IMPLEMENT ZERO TOLERANCE
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No personal issuesNo belittling othersNo name calling or insultsNo swearingNo disrespectful body
languageNo talking about others
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CONCLUSION
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Effective Meeting Management requires:
An Understanding of Meeting AnatomyAn Efficient Agenda Enforced Rules of OrderA Well-informed, Confident ChairDiligent Discussion Directing
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EVALUATIONS AND MORE INFO!
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