Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks...
Transcript of Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks...
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Part t
Managing Projectswith
Pierre BonnalEN ENGINEERINGDEPARTMENT
version1.0
focusing on Project Control and Follow-up
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Project Progress Follow-up
Why?
1 to set a reference2 to assess uncertainties3 to follow up progress
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Project Requirements
tangibleDeliverables
Physical Progress(a.k.a. Earned Value)
Verificationand
ValidationProject
Definition
Concept ofOperations
Requirementsand
Architecture
DetailedDesign
Integration,Test, and
Verification
SystemVerification
and Validation
Operationand
Maintenance
ProjectTest and
Integration
Implementation
Time
Verificationvs.
Validation
Project ScheduleActual Dates
vs. Planned dates
Project BudgetActual Costs
vs. Budgeted Costs
Project Control and Follow-up“Project triangle”
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Project Control and Follow-upWhen and which effort?
Project Team
Study Team
Project Team
PROGRESS REPORTS
CLOSE-OUT REPORT
regularly released
Periodicity ?
FINALIZECOMMISSIONBUILDDESIGNSTUDYINITIALIZE
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3 levels of implementationProject Control and Follow-up with
1. Simple approach2. Intermediate approach
3. Advanced approach
The preferred project control and follow-up approach shall be defined in the Project Management Plan
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Project Control and Follow-upThe ‘basic toolbox’
SIMPLEapproach
ProgressStatus
ProgressReviews
q Major achievements (as bullet points)
w Problems encountered
e Cost and schedule statuses
Cost statusTable (actuals vs. budgeted)
3=!
r Work laying ahead (as bullet points)
3=@ Schedule statusMilestone Trend Chart( Milestone Plan )
3=# Physical progress statusDashboard
t Risk Register update (limited to changes)
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Project Costing
3 types of resources
Manpower(project participants)[workload currency]
In-kindcontributions[various cur.]
Financialresources
[monetary cur.]
planned
actuals
data
timespent
manpowerbudget
timesheetingsystem
expenses
financialbudget
accountingbooks
( = planned )
agreementfigures
Ø
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At CERNProject Costing 3 types of resources
Manpower(project participants)[workload currency]
In-kindcontributions[various cur.]
Financialresources
[monetary cur.]
planned
actuals
data
manpowerbudget
expenses
financialbudget
accountingbooks
( = planned )
agreementfigures
Ø
( = planned )
Ø
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Project Control and Follow-up
Cost Controlspeadsheet
or
3=!SIMPLEapproach
CBS CostBreakdownStructure
WBS WorkBreakdownStructure
BREAKDOWN BUDGETED COMMITTED INVOICED PAID
Cost status æ Cost Control Table
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Milestone Trend Chart
9.1
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Q3
2016
Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
2017 2018
CanNet Project launched
CDR released STUDY
PILOT PROJECTFULL IMPLEMENTATION PROJECT
readinessreview project
completionreview
EarlyApril2017
Eng. design
Procurement
Installation
Eng. design
Procurement
Installation
SIMPLEapproach
Project Control and Follow-up3=@ Schedule status æ Milestone Trend Chart
Key milestones
The
Pilo
t P
roje
ct
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Q3
2016
Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
2017 2018
time
SIMPLEapproach
time
Rep
ort
ing
dat
es
Reference (baseline) dates
3=@
Pro
ject
Co
ntro
l and
Fo
llow
-up
Sche
dul
e st
atus
æ M
ilest
one
Tre
nd C
hart
45º lin
e (isoch
rone)
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Q3
2016
Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
2017 2018
time
time
tR131 March 2017
SIMPLEapproach
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Q3
2016
Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
2017 2018
time
time
tR1
SIMPLEapproach
tR230 June 2017
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Q3
2016
Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
2017 2018
time
time
tR1
SIMPLEapproach
tR2
tR331 August 2017
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Q3
2016
Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
2017 2018
time
time
tR1
SIMPLEapproach
tR2
tR3
tR4
tR5
tR6
tR715 April 20183=@
Pro
ject
Co
ntro
l and
Fo
llow
-up
Sche
dul
e st
atus
æ M
ilest
one
Tre
nd C
hart
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9.1.alt
Milestone Plan
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version 2.0 validated by the CanNet Project Board - dated 2017-01-13
Q3
2016
Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
2017 2018
CanNet Project launched
CDR released STUDY
PILOT PROJECTFULL IMPLEMENTATION PROJECT
readinessreview project
completionreview
EarlyApril2017
Eng. design
Procurement
Installation
Eng. design
Procurement
Installation
timenow
3=@ Schedule statusMilestone Plan©
DATE ProjectBoard
Eng.Team
Proc.Team
SiteActivities MILESTONE DESCRIPTION
PPL
Eng
Proc
Inst
31.01
31.03
15.05
30.06
15.07
31.10
PPR
Eng2
When the CanNet Pilot Project is formallylaunched by the Project BoardWhen the engineering design tasks of thePilot Project are completedWhen the procurement contract is signed
When the installation and commissioningworks for the three tanks are completedWhen the CanNet Project Readiness Reviewis heldWhen the engineering design tasks of theFull Implementation Project are completed
Project Controland Follow-up
The
Pilo
t P
roje
ct
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version 2.0 validated by the CanNet Project Board - dated 2017-01-13
Q3
2016
Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
2017 2018
CanNet Project launched
CDR released STUDY
PILOT PROJECTFULL IMPLEMENTATION PROJECT
readinessreview project
completionreview
EarlyApril2017
Eng. design
Procurement
Installation
Eng. design
Procurement
Installation
timenow
3=@ Schedule statusMilestone Plan©
DATE ProjectBoard
Eng.Team
Proc.Team
SiteActivities MILESTONE DESCRIPTION
PPL
Eng
Proc
Inst
31.01
31.03
15.05
30.06
15.07
31.10
PPR
Eng2
When the CanNet Pilot Project is formallylaunched by the Project BoardWhen the engineering design tasks of thePilot Project are completedWhen the procurement contract is signed
When the installation and commissioningworks for the three tanks are completedWhen the CanNet Project Readiness Reviewis heldWhen the engineering design tasks of theFull Implementation Project are completed
Project Controland Follow-up
31.05.2017
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version 2.0 validated by the CanNet Project Board - dated 2017-01-13
Q3
2016
Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
2017 2018
CanNet Project launched
CDR released STUDY
PILOT PROJECTFULL IMPLEMENTATION PROJECT
readinessreview project
completionreview
EarlyApril2017
Eng. design
Procurement
Installation
Eng. design
Procurement
Installation
timenow
3=@ Schedule statusMilestone Plan©
DATE ProjectBoard
Eng.Team
Proc.Team
SiteActivities MILESTONE DESCRIPTION
PPL
Eng
Proc
31.01
31.03
15.05
30.06
15.07
31.10
PPR
Eng2
When the CanNet Pilot Project is formallylaunched by the Project BoardWhen the engineering design tasks of thePilot Project are completedWhen the procurement contract is signed
When the installation and commissioningworks for the three tanks are completedWhen the CanNet Project Readiness Reviewis heldWhen the engineering design tasks of theFull Implementation Project are completed
Project Controland Follow-up
31.07.2017
Inst
PlannedOn-goingCompletedLateCritical
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Progress Dashboard
9.2
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Q3
2016
Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
2017 2018
CanNet Project launched
CDR released STUDY
PILOT PROJECTFULL IMPLEMENTATION PROJECT
readinessreview project
completionreview
EarlyApril2017
Eng. design
Procurement
Installation
Eng. design
Procurement
Installation
3 tanks 22 tanks
The
Pilo
t P
roje
ct
Project Control and Follow-up3=# Physical progress status æ Dashboard
SIMPLEapproach
302520151050
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Q3
2016
Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
2017 2018
CanNet Project launched
CDR released STUDY
PILOT PROJECTFULL IMPLEMENTATION PROJECT
readinessreview project
completionreview
EarlyApril2017
Eng. design
Procurement
Installation
Eng. design
Procurement
Installation
3 tanks 22 tanks
SIMPLEapproach
302520151050
timenow
Project Control and Follow-up3=# Physical progress status æ Dashboard
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Q3
2016
Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
2017 2018
CanNet Project launched
CDR released STUDY
PILOT PROJECTFULL IMPLEMENTATION PROJECT
readinessreview project
completionreview
EarlyApril2017
Eng. design
Procurement
Installation
Eng. design
Procurement
Installation
3 tanks 22 tanks
SIMPLEapproach
302520151050
timenow
Project Control and Follow-up3=# Physical progress status æ Dashboard
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Q3
2016
Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
2017 2018
CanNet Project launched
CDR released STUDY
PILOT PROJECTFULL IMPLEMENTATION PROJECT
readinessreview project
completionreview
EarlyApril2017
Eng. design
Procurement
Installation
Eng. design
Procurement
Installation
3 tanks 22 tanks
SIMPLEapproach
302520151050
timenow
Project Control and Follow-up3=# Physical progress status æ Dashboard
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Project Control and Follow-upThe ‘basic toolbox’
SIMPLEapproach
Close-outReport
q Rationale
w Major Achievements
r Cost and Schedule
Cost statusTable (actuals vs. budgeted)
4=!
e Risks and Issues
4=@ Schedule statusMilestone Trend Chart
4=# Physical progress statusDashboard
t Lessons Learned
INTERMEDIATEapproach
ADVANCEDapproach
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INTERMEDIATEapproach
Project Control and Follow-upThe ‘intermediate toolbox’
ProgressReports
ProgressPresentations
ProgressReviews
ProjectBoard
EVMData
Gantt Chart(coord. sched.)
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Gantt Chart Report
9.3
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05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26
Project Control and Follow-up
3=# Schedule statusGantt Chart Reporting
INTERMEDIATEapproach
The
Pilo
t P
roje
ct
PMFDDPTSP
TDPITP
POPIDP
IPPCPP
PSWTSW
Tk1Tk2Tk3Tub
ITTTDT
POT
BlwCtrl
Lab
TSETDE
ITEPOE
TSFTDF
ITFPOF
DDLElec
FurnCom
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05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26
Project Control and Follow-up
3=# Schedule statusGantt Chart Reporting
INTERMEDIATEapproach
end of week 09PMF
DDPTSP
TDPITP
POPIDP
IPPCPP
PSWTSW
Tk1Tk2Tk3Tub
ITTTDT
POT
BlwCtrl
Lab
TSETDE
ITEPOE
TSFTDF
ITFPOF
DDLElec
FurnCom
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> Reporting principles implemented in most project scheduling software:
Project Control and Follow-up3=#
INTERMEDIATEapproach
Schedule status æ Gantt Chart Reporting
During the scheduleconstruction
StartDate
FinishDate
PlannedDates
After thebaseline
is set ActualStartDate
On-goingtask
ExpectedFinishDate
StatusDate
ActualStartDate
StatusDate
ActualFinishDate
Completedtask
> Meaning of the status line (isochrone line*):
* A line drawn on a Gantt chart connecting points (tasks) at which something occurs or arrives at the same time
On schedule Behind schedule Ahead of schedule
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At a given status date, the focus is given on tasksthat either are on-going ( ) or
that should be on-going ( )
Project Control and Follow-up3=#
INTERMEDIATEapproach
Schedule status æ Gantt Chart Reporting
As a driving principle, duration of planned tasks (i.e. )is not re-evaluated with each schedule status report
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Earned Value Report
9.4
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Earned Value ManagementEarned Value Analysis
creation
1969 1996 2005
Practice Standard for Earned Value Management
American NationalStandard Institute
National DefenseIndustrial Association
ANSI/EIA-748-C
American Military Standard
C/SCSCCost/Schedule Control
System Criteria
32 criteria/guidelines to consider
ElectronicIndustriesAlliance
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FINALIZECOMMISSIONBUILDDESIGNSTUDYINITIALIZE
Earned Value ManagementWhen and which effort?
Project Team
INTERMEDIATEapproach
Periodically, collect EVsand ACs, then calculate
the various indices:SVs, CVs, EACs
At the earlystage of the
project, set the PV curve(s)
PROGRESS REPORTS
Quite uselessexcept for large and
long lead studies
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9.4.1
EVM Foundations
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$
t
PV(t) = ?
EVM Basics
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$
t
a c t i v i t y 0 1a c t i v i t y 0 1
EVM Basics
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$
t
EVM Basics
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$
t
EVM Basics
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$
t
PV(t) for the whole projectPV(t) for the whole project
EVM Basics
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$
t
a c t i v i t y 0 1a c t i v i t y 0 1
EVM Basics
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$
t
PV(t) for the whole projectPV(t) for the whole project
EVM Basics
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$
t
PV(t > project finish date) = BAC
PV(t) of the whole projectPV(t) of the whole project
PV(t < project start date) = 0
BAC
EVM Basics æ PV, Planned Value
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$
ttR
PV(t > project finish date) = BAC
PV(t) of the whole projectPV(t) of the whole project
PV(t < project start date) = 0
BAC
AC(t)AC(t)
EVM Basics æ AC, Actual Costs
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$
ttR
PV(t > project finish date) = BAC
PV(t) of the whole projectPV(t) of the whole project
PV(t < project start date) = 0
BAC
AC(t)AC(t)
EV(t)EV(t)
EV(tR) = BAC × %physical progress(tR)with for each of the activities :with for each of the activities :
EVM Basics æ EV, Earned Value
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Budgetat CompletionBAC
EarnedValueEV
ActualCostAC
PlannedValuePV
AFITEP
Budgetat CompletionBAC
Budgeted Costof the Work PerformedBCWP
Actual Costof the Work PerformedACWP
Budgeted Costof the Work ScheduledBCWS
C/SCSC
Coût totalbudgétéCTB
Coût budgétédu travail effectuéCBTE
Coût réeldu travail effectuéCRTE
Coût budgétédu travail prévuCBTP
ANSI #748
EVM Basics
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EVM Basics æ SV, Schedule Variance
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$
ttR
PV(t > project finish date) = BAC
PV(t) of the whole projectPV(t) of the whole project
PV(t < project start date) = 0
BAC
AC(t)AC(t)
EV(t)EV(t)
CV(tR) = EV(tR) – AC(tR)
EVM Basics æ CV, Cost Variance
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EV(tR)BACEV(tR)BAC
ϕ(tR) =ϕ(tR) =CR(tR) = SPI(tR) × CPI(tR)Critical Ratio Physical
Progress
CPI(tR) < 1 øCPI(tR) < 1 ø
CPI(tR) > 1 ØCPI(tR) > 1 ØEV(tR)AC(tR)EV(tR)AC(tR)
CPI(tR) =CPI(tR) =
Cost Performance Index
SPI(tR) < 1 øSPI(tR) < 1 ø
SPI(tR) > 1 ØSPI(tR) > 1 ØEV(tR)PV(tR)EV(tR)PV(tR)
SPI(tR) =SPI(tR) =
Schedule Performance Index
Cost VarianceCV(tR) = EV(tR) – AC(tR)CV(tR) = EV(tR) – AC(tR)
Schedule VarianceSV(tR) = EV(tR) – PV(tR)
EVM Basics
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t
0,6
0,8
1,0
1,2
1,4
CPI(t)CPI(t)
SPI(t)SPI(t)
CR(t)CR(t)
EVM Basics
![Page 53: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/53.jpg)
t
– BAC10
– BAC10
– BAC20
– BAC20
0
+ BAC20
+ BAC20
+ BAC10
+ BAC10
CV(t)CV(t)SV(t)SV(t)
EVM Basics
![Page 54: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/54.jpg)
$
ttR
AC(t)AC(t)AC(tR)AC(tR)
EAC(tR) = AC(tR) + RTC(tR)EAC(tR) = AC(tR) + RTC(tR)
RTC(tR)RTC(tR)BACBAC
EAC(tR)EAC(tR)
EVM Basics æ EAC, Estimate at Completion
![Page 55: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/55.jpg)
$
ttR
BACCPI(tR)BACCPI(tR)
EAC(tR) =EAC(tR) =
BAC – EV(tR)CPI(tR) × SPI(tR)BAC – EV(tR)
CPI(tR) × SPI(tR)EAC(tR) = AC(tR) +EAC(tR) = AC(tR) +
BACBACEAC(tR)EAC(tR)
EVM Basics æ EAC, Estimate at Completion
![Page 56: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/56.jpg)
$
t
BACBACEACEAC
TABTABPROJECT MANAGEMENT RESERVEPROJECT MANAGEMENT RESERVEPROJECT MANAGEMENT RESERVEPROJECT MANAGEMENT RESERVE
PV(t)PV(t)
EVM Basics æ TAB, Total Allocated Budget
![Page 57: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/57.jpg)
9.4.2
PV Curve Construction
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t
8
6
4
2
0
p·m04 2m 2p·m
03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
![Page 59: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/59.jpg)
t
8
6
4
2
0
p·m04 2m 2p·m
03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
1 1 1+1 1 1 1 1 1 1 1+1 1 1 1 1
2 ÷ 2 = 1
1 par période
cumulé
![Page 60: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/60.jpg)
t
8
6
4
2
0
p·m04 2m 2p·m
03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
1 1 2 1 1 1 1 1 2 4 5 6 7 8 1 1 2 1 1 1 1 1 2 4 5 6 7 8
1 + 1 = 2 4 1
![Page 61: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/61.jpg)
t
8
6
4
2
0
p·m04 2m 2p·m
03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
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t
8
6
4
2
0
p·m04 2m 2p·m
03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
00
m pm 3p
0
![Page 63: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/63.jpg)
t
8
6
4
2
0
p·m04 2m 2p·m
03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
2 2 2 2 2 4 6 8 2 2 2 2 2 4 6 8 4 6 2
00
m pm 3p
0
![Page 64: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/64.jpg)
t
8
6
4
2
0
p·m04 2m 2p·m
03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
![Page 65: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/65.jpg)
t
100k
80k
60k
40k
20k
0k
CHF04 2m CHF 35k03 1m CHF 10k
02 3m CHF 45k01 2m CHF 10k
nov.oct.sep.aoûtjuil.juinmaiavrilmars
![Page 66: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/66.jpg)
t
100k
80k
60k
40k
20k
0k
CHF04 2m CHF 35k03 1m CHF 10k
02 3m CHF 45k01 2m CHF 10k
nov.oct.sep.aoûtjuil.juinmaiavrilmars
![Page 67: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/67.jpg)
t
10
8
6
4
2
0
p·m
100k
80k
60k
40k
20k
0k
CHF
Ressources humainesRessources humaines
Ressources financièresRessources financières
04 2m CHF 25k 1 p·m03 1m CHF 15k 2 p·m02 3m CHF 45k 6 p·m
01 2m CHF 5k 1 p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
![Page 68: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/68.jpg)
t
200k180k160k140k120k100k
80k60k40k20k
0k
CHF
1 p·m = CHF 10k
Ressources humainesRessources humaines
Ressources financièresRessources financières
04 2m CHF 25k 1 p·m03 1m CHF 15k 2 p·m02 3m CHF 45k 6 p·m
01 2m CHF 5k 1 p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
![Page 69: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/69.jpg)
9.4.3
Progress Status Analyses
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t
8
6
4
2
0
p·m04 2m 2p·m
03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
![Page 71: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/71.jpg)
t
8
6
4
2
0
p·m
Æ fini à 75% et passé 2.5 p·m
04 2m 2p·m03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
![Page 72: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/72.jpg)
t
8
6
4
2
0
p·m
Æ 50% et 2 p·mÆ 100% et 2.5 p·m
Æ 0% et 0 p·m04 2m 2p·m
03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
AC(t)AC(t)
EV(t)EV(t)
![Page 73: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/73.jpg)
t
8
6
4
2
0
p·m
Æ 100% et 2.5 p·m
Æ 50% et 3 p·m
Æ 100% et 0.5 p·m04 2m 2p·m
03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
![Page 74: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/74.jpg)
t
8
6
4
2
0
p·m
Æ 100% et 2.5 p·m
Æ 67% et 3.5 p·m100% et 0.5 p·m æ
0% et 0 p·m æ 04 2m 2p·m03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
![Page 75: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/75.jpg)
t
8
6
4
2
0
p·m
Æ 100% et 2.5 p·m
100% et 0.5 p·m æ
100% et 4 p·m æ
25% et 1 p·m æ 04 2m 2p·m03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
![Page 76: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/76.jpg)
t
8
6
4
2
0
p·m
Æ 100% et 2.5 p·m
100% et 0.5 p·m æ
100% et 4 p·m æ
100% et 2.5 p·m æ 04 2m 2p·m03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
![Page 77: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/77.jpg)
t
8
6
4
2
0
p·m
Æ 100% et 2.5 p·m
100% et 0.5 p·m æ
100% et 4 p·m æ
100% et 2.5 p·m æ 04 2m 2p·m03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
EV(tF) = BAC
![Page 78: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/78.jpg)
9.4.4
Estimates at Completion
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PROJECT MANAGEMENT RESERVE
t
$
tR
AC(t)AC(t)AC(tR)AC(tR)
EAC(tR) = AC(tR) + RTC(tR)EAC(tR) = AC(tR) + RTC(tR)
RTC(tR)RTC(tR)BACBAC
EAC(tR)EAC(tR)
EVM æ EAC, Estimation à l’achèvement, Estimate At Completion.
æ EAC, Estimation à l’achèvement, Estimate At Completion.
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PROJECT MANAGEMENT RESERVE
t
$
tR
BACCPI(tR)BACCPI(tR)
EAC(tR) =EAC(tR) =
BACBACEAC(tR)EAC(tR)
EVM æ EAC, Estimation à l’achèvement, Estimate At Completion.
æ EAC, Estimation à l’achèvement, Estimate At Completion.
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PROJECT MANAGEMENT RESERVE
t
$
tR
BAC – EV(tR)CPI(tR) × SPI(tR)BAC – EV(tR)
CPI(tR) × SPI(tR)EAC(tR) = AC(tR) +EAC(tR) = AC(tR) +
BACBACEAC(tR)EAC(tR)
EVM æ EAC, Estimation à l’achèvement, Estimate At Completion.
æ EAC, Estimation à l’achèvement, Estimate At Completion.
![Page 82: Managing Projects - CERN€¦ · When the installation and commissioning works for the three tanks are completed When the CanNet Project Readiness Review is held When the engineering](https://reader034.fdocuments.net/reader034/viewer/2022051815/604052718bf8631a984895b9/html5/thumbnails/82.jpg)
t
$
BACBACEACEAC
TABTABPROJECT MANAGEMENT RESERVEPROJECT MANAGEMENT RESERVEPROJECT MANAGEMENT RESERVEPROJECT MANAGEMENT RESERVEPROJECT MANAGEMENT RESERVE
PV(t)PV(t)
EVM æ TAB, Budget total alloué, Total Allocated Budget.
æ TAB, Budget total alloué, Total Allocated Budget.
TAB = BAC + PMR
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t
8
6
4
2
0
p·m
Æ 50% et 2 p·mÆ 100% et 2.5 p·m
Æ 0% et 0 p·m04 2m 2p·m
03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
AC(tR) = 4.5 p·mAC(tR) = 4.5 p·m
EV(tR) = 3.5 p·mEV(tR) = 3.5 p·m
EAC(tR) = ?EAC(tR) = ?
PROJECT MANAGEMENT RESERVE
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t
8
6
4
2
0
p·m
8 – 3.5
×
8 – 3.5
×= 4.5 += 4.5 + = 11.1= 11.1
3.54.53.54.5
3.543.54
BAC – EV(tR)
×
BAC – EV(tR)
×EAC(tR) = AC(tR) +EAC(tR) = AC(tR) +
EV(tR)AC(tR)EV(tR)AC(tR)
EV(tR)PV(tR)EV(tR)PV(tR)
BACCPI(tR)BACCPI(tR)
EAC(tR) =EAC(tR) = = BAC ×= BAC × = 8 ×= 8 × = 10.3= 10.3AC(tR)EV(tR)AC(tR)EV(tR)
4.53.54.53.5
PROJECT MANAGEMENT RESERVE
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t
8
6
4
2
0
p·m
Æ 100% et 2.5 p·m
100% et 0.5 p·m æ
100% et 4 p·m æ
25% et 1 p·m æ 04 2m 2p·m03 1m 1p·m02 3m 3p·m
01 2m 2p·m
nov.oct.sep.aoûtjuil.juinmaiavrilmars
AC(tR) = 8 p·mAC(tR) = 8 p·m
EV(tR) = 6.5 p·mEV(tR) = 6.5 p·m
EAC(tR) = ?EAC(tR) = ?
PROJECT MANAGEMENT RESERVE
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t
8
6
4
2
0
p·m
8 – 6.5
×
8 – 6.5
×= 8 += 8 + = 10.0= 10.0
6.586.58
6.576.57
BAC – EV(tR)
×
BAC – EV(tR)
×EAC(tR) = AC(tR) +EAC(tR) = AC(tR) +
EV(tR)AC(tR)EV(tR)AC(tR)
EV(tR)PV(tR)EV(tR)PV(tR)
BACCPI(tR)BACCPI(tR)
EAC(tR) =EAC(tR) = = BAC ×= BAC × = 8 ×= 8 × = 9.8= 9.8AC(tR)EV(tR)AC(tR)EV(tR)
86.586.5
PROJECT MANAGEMENT RESERVE
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ALARA EVMEVM applied to dose planning and follow-up
exoticapproach
PVEVAC
CV
CPI
PWEWAD
: Planned Work: Earned Work: Actual Dose
SV
SPI
WV
WPI
DV
DPI
: Work Variance
: Work Performance Index
WV = EW - PW
: Dose Variance
: Dose Performance Index
DV = EW - AD
WPI = EWPW
DPI = EWAD
[μSv]
Courtesy of Thijs Wijnands
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9.4.5
32 Criteria (Guidelines)of ANSI/EIA-748-C
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32 Guidelines of ANSI/EIA-748-CGroup 1 æ Five organization criteria
0! Define the work scope æ WBS
OrganisationalBreakdownStructure
OBS
0@
0@ Define the project organization æ OBS (and RACI matrix)
0# Integrate the project control processes to those of the organization
0$ Organize overhead management æ indirect costs
0% Integrate (i.e. matrix) the WBS and OBS æ control accounts (CBS)
INTERMEDIATEapproach
0!Work
BreakdownStructure
WBS
0%
CBS
CostBreakdownStructure0#
EntrepriseResourcePlanningSystem
integration with
Guideline #
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32 Guidelines of ANSI/EIA-748-CGroup 2 æ Planning, scheduling and budgeting criteria
0^ Schedule tasks with network logic æ Coord. Schedule
0& Set progress measurement indicators (i.e. deliverables, results)
0* Set time-phased detail budgets for authorised work (i.e. at task level)
0( Set budgets by cost elements (i.e. manpower, material, etc.)
1) Create work packages (WPs) and planning packages (PPs)*
INTERMEDIATEapproach
1! Sum detail budgets to control accounts (CBS)
1@ Set level-of-effort* (LoE) budgets (direct costs)
1# Set overhead budgets (i.e. indirect costs)
1$ Set the project management reserve (PMR)*Set undistributed budgets (UBs)*
1% Reconcile to total allocated budget (TAB)*
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Level-of-Efforts (LoE) Budgets INTERMEDIATEapproach
05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26
version 1.0 validated by the CanNet Project Manager - dated 2017
PM Manage the project
PMFDDPTSP
TDP ITP
POPIDP
IPPCPP
PSWTSW
Tk1Tk2Tk3Tub
ITTTDT
POT
BlwCtrl
LabTSE
TDE ITEPOE
TSFTDF
ITFPOF
DDLElec
FurnCom
Level-of-Effort taskEfforts that commenceat project start and endat project finish
>
No measurableperformance basis
>
EV(t) = PV(t)SV(t) = 0 always!
LoE tasks distort overall performancemeasurement
LoE value < 10% BAC>
Quarantine LoE outsidethe Performance Management Baseline
>
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Budget Element Hierarchy
PerformanceManagement
Baseline
Total Allocated Budget
ProjectManagement
Reserve
PMRPMB
(2014) EVMS ANSI/IEA-478-C Intent Guide [Fig. 3, p. 15]
TAB
BAC
DBs SLPPs UBsSummary Level
Planning Packages
WPs PPsDistributed
Budgets
WorkPackages
PlanningPackages
UndistributedBudgets
Time-Phased Cost Elements
Budget AtCompletion
BACPMR
TAB
1%
INTERMEDIATEapproach
0^0&0*0(
1)1@
1$
CAsControl
Accounts1!
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ACs & ACs
32 Guidelines of ANSI/EIA-748-CGroup 3 æ Accounting consideration criteria
1^ Record direct costs from the accounting system æ ACs
1& Summarize direct costs by WBS element
1( Record/allocate indirect costs
2) Identify unit costs or lot costs
INTERMEDIATEapproach
2! Track and report material costs and quantities æ EVs
1* Summarize direct costs by OBS element
EntrepriseAccounting
System
OBSWBS
1^ 1& 1*
EVs / PVs
2!
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32 Guidelines of ANSI/EIA-748-CGroup 4 æ Analysis and management reports criteria
2@ Calculate (at least monthly) EVM indicators æ SV, CV, SPI, CPI, EAC, etc.
2# Explain significant variances
2% Summarize EVM information for the project board
2^ Implement managerial actions as result of guideline2^
INTERMEDIATEapproach
2& Revise estimates at completion æ EACs
2$ Identify and explain indirect cost variances
2%
EVMData 2#2&
2@
ProgressReports
ProjectBoard
EVMData
2^
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32 Guidelines of ANSI/EIA-748-CGroup 5 æ Revision and data maintenance criteria
2* Incorporate changes in a timely manner
2( Reconcile current budgets with prior budgets
3! Prevent all but authorized budget changes
3@ Document changes to the performance measurement baseline
INTERMEDIATEapproach
3) Control retroactive adjustments (commercial and economical fluctuations)
Documenting
Deciding
Rejection
Action
Project
P R O J E C T B U S I N E S S A S U S U A L
Implementing the agreedchanges onto the baseline
an issue
ChangeRecord
2*3!3@ EVM
Data 3)
2(
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Project Control and Follow-upThe ‘advanced toolbox’
ProgressReports
ProgressPresentations
ProgressReviews
ProjectBoard
or othersEVM-based
Planning and Control System
ADVANCEDapproach
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At CERN Beam-facility related projectsor large infrastructure projects
ProgressReports
ProgressPresentations
ProgressReviews
ProjectBoard
EVM-basedPlanning and
Control System
APT
ContactBenoit Daudin
FAP-AIS-PM
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Project Control and Follow-upThe ‘advanced features’
ADVANCEDapproach
> Deliverable-oriented earned value management approach
> Dealing with price escalation, inflation, the economical context
> Augmenting earned value with earned schedule
> Using stochastic models, vector machines, machine learning, etc. to derive more accurate estimates at completion
> Buffer-based schedule progress monitoring