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Managing IT Projects with Oracle Primavera
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Transcript of Managing IT Projects with Oracle Primavera
Managing IT Projects
Peter Smith Tom Cutting Business Development Practice Lead
White Paper:A Strategy for Governing IT Projects, Programs and Portfolios Throughout The Enterprise
IT ProjectManagement
“30% of IT Projects Succeed”-Standish Group
Goal: Road Map To Success For IT PPM
Not Usual Webinar
….Rhetoric
Put you to sleep
A Story
Story That Applies To All Industry's
Our Clients:
Bob JohnsonIT DirectorXYZ Inc.
Needs
Solutions
Implementation
IT Project Management Needs
Planning
Execute
Communicate
PlanningManage Demand
Application Management
Execute
On Time
Resources
Team Input
Integration
Communicate• Key Reports• Dashboards
Excel Reporting• Time Consuming• Inaccurate
IT Project Management Needs - Solution
Planning
Execute
Communicate
OPPM
EPPM
OBI
Planning
Planning
Planning
Execute
Resources
Resources
Resources
…and it
looks GREAT on an
iPad
Communicate
Communicate
IT Project Management Needs - Solution
Planning
Execute
Communicate
OPPM
EPPM
OBI
Bob JohnsonCIOXYZ Inc.
ImplementRoadmapOrganizational ChangeDevelopment Process DeliverablesRoad BlocksBest Practices
Roadmap
Pick Pain PointsPlan PrioritiesPosition for Progress
Picking Pain Points
Limited Capital
OPPM – Map project requests to Business Objectives using Scorecards
Redundant Initiatives
OPPM – Project list of current and requested projectsEPPM – Maintain project List
Competition for Resources
EPPM – Resource list, Allocation & Capacity, Tracking of Planned / Actual Effort
Progress Reporter – Actual Effort, ETC
Complex, Multi-Dept Projects
EPPM – Effective Project Management, Cross project dependencies, Consistent Reporting, Centralized Project Information , Risk & Issue Management
OPPM – Automated Process & On-Line Forms
Unanswered Questions EPPM – Dashboards, Reports for Budget, Risk & Issues, Resource Usage, Portfolio Oversight
OPPM – Enterprise & Portfolio Reporting
P6 Analytics – Customized, Cross Platform, Versatile Data Reporting
Demonstrating IT Value
OPPM – Project selection visibility, Alignment of Projects to Business Strategies
EPPM – Project Monitoring & Controlling
Failure of High Profile Projects
EPPM – Better Project Management, Project Visibility, Risks & Issues management, Instant access to Project Information
Plan PriorityProject Management – EPPMResource Allocation - EPPMPortfolio Selection - OPPMResource Usage – EPPM / PRFinancial Information – ESAAnalyzing Data – P6 Analytics
Position for Progress
Organizational ChangeKey to successful implementationDemonstrate management involvement and commitmentCommunicate:• Reasons for the change, including pain points and current
challenges• How the solution will help• What will be expected of them• Feedback mechanisms• WIIFMs (What’s In It For Me)
Development ProcessEPPM• Implement & Config.• Predefine for
stronger Project Management
OPPM• Blank canvas • Bridge to EPPMP6 Analytics• Some out of box• Powerful
Customizing
Use app to drive• Reqs – How do you
do it now? • Design - What will it
look like?• Build – Pilot as you
go • Impl – Migrate data
from pilots to prod
DeliverablesOften Overlooked or Ignored• Org Chg Mgmt Plan• Reports Priority List• Policies & Processes• Roles w/ Resource mapping• Expectations by Role• Data Sourcing (Bridge,
Reports, etc.)
Key Processes• Project Intake• Estimating & Budgeting • Project Scope Change Management• Resource Management• Project Tracking• Project Status Reporting
Road Blocks• Late hardware ordering and delivery• Lack of execution on Organizational
Change Management Plan• Delayed Decision making• Not involving the right people first
Best Practices Avoid Fire Fighting by:• Beginning with end in mind• Promote hands on throughout• Start with sandbox • Push ownership early• Send Application Admin to training
Questions
Peter Smith Tom Cutting Business Development Practice Lead