Managing Credit and Debit Memos_SPD

System Process DocumentTopicName<Inserts topic name>

DepartmentResponsibility/RoleFile Name document.docxRevisionDocument Generation Date 2/7/2008 8:59:00 PMDate Modified 1/18/2010 10:49:00 AMLast Changed byStatus

Managing Credit and Debit MemosTrigger:

Concept

Credit Memos are memos from a supplier representing a credit amount toward goods or services. Credit memos are always negative amounts. Debit Memos are invoices you enter to record a credit for a supplier who does not send you a credit memo.

Enter a credit or debit memo to record a credit for goods or services purchased. Credit/debit memos are netted with basic invoices at payment time.

In this topic you will manage credit and debit memos.

Required Field(s) Comments

Output - Result(s) Comments

Additional Information

Last changed on: 1/18/2010 10:49:00 AM


Procedure

Step Action1. Begin by navigating to the Invoice Workbench page.

Click the vertical scrollbar.

2. Click the Payables, Vision Operations (USA) link.

3. Click the Invoices link.

4. In the Invoice Workbench page enter either the Credit Memo or Debit Memo Invoice Type. Enter a negative invoice amount and all basic invoice information.



Step Action5. Click in the Type field.

6. Enter the desired information into the Type field. Enter "Credit Memo".

7. Click in the Trading Partner field.

8. Click the OK button.

or Press [Alt+O].

9. Enter the desired information into the Trading Partner field. Enter "GE GLOBAL".

10. Click in the Invoice Date field.

11. Enter the desired information into the Invoice Date field. Enter "30-NOV-2007".

12. Click in the Invoice Num field.

13. Enter the desired information into the Invoice Num field. Enter "I CREDIT1".

14. Click the horizontal scrollbar.

15. Click in the Invoice Amount field.

16. Enter the desired information into the Invoice Amount field. Enter "-1000".



Step Action17. Click the horizontal scrollbar.

18. Click in the Distribution Set field.

19. Enter the desired information into the Distribution Set field. Enter "ADV".

20. The Quick Credit option is used to create a credit or debit to completely reverse an existing invoice record.

Click the Quick Credit option.

21. Click in the Credited Invoice field.

22. Enter the desired information into the Credited Invoice field. Enter "I CREDIT".

23. Click the Match Action list.

Step Action24. Match Action denotes the match level.

Click the Invoice list item.

25. Oracle Payables validates invoices prior to paying or creating accounting entries. To confirm that the prepayment has been entered correctly, select the Actions button.



Step Action26. Click the Actions... 1 button.

or Press [Alt+c].



Step Action27. Click the Validate option.


or Press [Alt+K].


or Press [Alt+c].



Step Action30. The Create Accounting option enables you to create accounting entries for

the invoice.

Click the Create Accounting option.

31. Click the Final Post option.


or Press [Alt+K].



Step Action33. Click the OK button.

or Press [Alt+O].




or Press [Alt+c].

Step Action35. Pay in Full option opens the Payments page so you can pay selected

scheduledpayments.

Click the Pay in Full... option.


or Press [Alt+K].



Step Action37. Click the horizontal scrollbar.

38. Click in the Payment Date field.

39. Enter the desired information into the Payment Date field. Enter "30-NOV-2007".

40. Click in the Bank Account field.

41. Enter the desired information into the Bank Account field. Enter "BofA-204".

42. Click the horizontal scrollbar.

43. Click in the Document Num field.

44. Enter the desired information into the Document Num field. Enter "5001".

45. Click the Actions... 1 button.

or Press [Alt+A].



Step Action46. Click the Create Accounting option.

47. Click the Final Post option.


or Press [Alt+O].



Step Action49. Click the OK button.

or Press [Alt+O].

50. You have completed Managing Credit and Debit Memos procedure.End of Procedure.


Managing Credit and Debit Memos_SPD

Documents

Transcript of Managing Credit and Debit Memos_SPD