Managing Automation in a

Multi-Library Environment

S.K.IllangarathneAssistant Librarian,

Rajarata University of Sri Lankaisaman@rjt.ac.lk

Experiences of Library Automation Using Koha LIS At The Library System of

Rajarata University of Sri Lanka.

What is Library Automation ?

Engaged ICT replacing the manual systems to enhance the services in the library

Examples for Library Automation

Card Catalogue Computer Catalogue (OPAC)Manual Circulation (Browns) E-circulation through LMSManual Acquisitions Budget based acquisitions through LMSManual Report Wide angle Report from LMS (Overdue, daily)

LMS – Library Management SystemILS – Integrated Library SystemERP – Enterprise Resource Planning

Why Library Automation ?

• To gain operational efficiencies• To provide user-oriented services (OPAC 2.0) • To Improve • the quality • speed and • effectiveness of services

• To shear resources on other networks (WWW)• To connect and monitor • Resource, • Services and• Users in the Multi-Libraries

What is the multi library Environment ?

The library system consisted withMain Library and Branch Libraries in Different Locations and follow same vision, mission and

objectives.(An umbrella library System)

Eg: Rajarata University of Sri Lanka University of Ruhuna

Library Automation at RUSL (1996-2012)

Medicine LibrarySaliyapura

Anuradhapura

App. Sci. Library

Mihintale

Agriculture LibraryPuliyankulamaAnuradhapura

Main LibraryMihintale

From 1996 to 2006 WIN ISIS

Migrated Koha ILS in 2007

Current Management Process of the Koha ILS

Activity Main Lib App. Sc. Lib Agri. Lib Med. Lib

Server Installation

01 Application Server +01 Replication Server

01 Application Server +01 Replication Server

OPAC http://10.95.8.200 Local IPhttp://192.248.95.7 Real IP

http://192.248.94.140 Real IP

Bibliographic Data Editing 80%

(Migrated from WinISIS)

Fresh Data Entering

70% (Migrated from

WinISIS)

100% (Migrated from

WinISIS)

Circulations Members’ Data Entering

- Members’ Data Entering Ready to Issue

Serial Management - - - -

Acquisitions - - - -

User awareness programs 01 01 02 02

User friendly views of Koha ILS

Special thanks should be go to the..

• Vice chancellor, RUSL (Prof. K.A.Nandasena)

• Acting Librarian, RUSL (Mrs. A.S.Siriwardhana)

• Director, IRQUE project, RUSL

• Activity Coordinator, Activity 7, Faculty of Applied

Sci./RUSL

• Consultant of the Project (Mr. Nimal Hettiarachchi, SAL, Uni.

Of Ruhuna)

• Head and Staff Members, Computer Center, RUSL

• Library Staff of Main Library and Faculty Libraries, RUSL

• And others who helped us to develop the system…

Thank you

Our ultimate goal in 2014

File Server Rep Server

Web Server

CataloguingAcquisitions Member Serial Cont.

Admin.

WEB OPACMed. Lib

http://opac.rjt.ac.lk

http://10.95.8.200

http://192.248.94.140

http://192.248.94.140

WEB OPACAgri. Lib

WEB OPACMain Lib

WEB OPACApp. Lib

From Main Library + Faculty Libraries

WWW