Managing A Self- Advocacy Organization Part 1. Intro Hello! Julia Bascom Director of Programs for...
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Transcript of Managing A Self- Advocacy Organization Part 1. Intro Hello! Julia Bascom Director of Programs for...
Managing A Self-Advocacy OrganizationPart 1
IntroHello!
Julia Bascom
Director of Programs for ASAN
Overview4 things go into managing an organization:
1: Project management
2: Delegation and chains of command & communication
3: Organization and sustainability
4: Priorities and strategic planning
Project management: how stuff gets done
Why do we care?Projects grow your organization
Our projects matter
Our work matters
We matter
It’s in the detailsYour job is to care about / focus on the details
Project management: overviewplanning
SMART goals
delegation
personnel
organization
Deadlines
preparation/groundwork
keeping track of things
checking in
anticipation & backup plans
problem-solving
BREATHE
frame switching
be ruthless
details
get it done
evaluation
It’s much, much easier than it sounds
Phase 1Before you start
Phase 1: before you startplanning
SMART goals
delegation & lines of communication
personnel
organization
deadlines
Phase 1: before you startGet your head in the game!
A good set up is a requirement, not a nice bonus
Solve problems before they start
Do everything on purpose
PlanningYou are now in love with planning.
SMART goalsSpecific
Measurable (how can you tell if it worked?)
Attainable (can you pull it off?)
Realistic (really?)
Timely (when does it need to be done? Is now the right time?)
SMART
Delegation & lines of communicationYou have a team
Who is in charge of what?
SMART jobs
Who do I go to if I have a question? Feedback? An instruction?
Everyone should know who is in charge, who is doing what, and who to talk to.
PersonnelEverybody has a job
Are they the best person for their job?
Match jobs to skills and experiences
OrganizationA place for everything and everything in it’s
place
Keeping track of details
You should be able to know exactly what is happening with any part of your project at any time
Organizational toolsLists, graphs, & planners
Google tools
Spreadsheets
Trello
Other project management tools
DeadlinesDeadlines make your plan real
You are also in love with deadlines
Questions?
Scenario 1
Debrief scenario 1
Phase 2Day to day
Phase 2: day to daypreparation/groundwork
keeping track of things
checking in
anticipation & backup plans
problem-solving
BREATHE
Managing a project is like driving a trainYou set up the tracks
You make sure everything goes the way It is supposed to
You fix it when it breaks
You keep going
Preparation/groundworkLaying the rails
A strong foundation will run itself
Keeping trackMonitoring
Communication
Tracking details
Keep an eye on deadlines
File systemA place for everything and everything in its
place
It needs to be easy to find things
Someone else needs to be able to come in and pick up where you left off
SAVE EVERYTHING
EVERYTHING
Checking inRegular
Focused
Are we on track?
What’s going well?
What needs help?
EVEN WHEN THERE ARE NO PROBLEMS
Anticipation & back-up plansThis is your job
Keep everything on the rails
Be ready for everything
Problem solving
BREATHE
Questions?
Scenario 2
Debrief scenario 2
Phase 3Get it done
Phase 3: get it done frame switching
be ruthless
details
get it done
evaluation
Frame switchingBig to little
You have to see the whole picture, all the time
And how all the pieces fit into it
You have to switch between one part and the whole, small and big
Be ruthlessAll the details matter
You are the boss
Cover everything
Have a system
DetailsLittle details
Last minute
The details make or break your project
Plan for them
Get it doneFinal draft
Final checks
You have responsibility: check everything one last time
Send it off
Have a launch plan
Know what happens next
And send it off
Evaluation If it’s worth doing, it’s worth doing right
If it’s worth doing, it’s worth evaluating
You learn something every time
Questions?
Scenario 3
Debrief scenario 3
Wrap up
Project management resourcesGoogle apps
Calendar Tasks Spreadsheets
Mindmapping software & apps
Flowcharts
Trello
Planners
White boards
Cork boards
Index cards