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LEAD AUDITOR TRAININGMANAGEMENT SYSTEM STANDARDSManagement System- DefinitionSet of interrelated or interacting elements of an organization to establish policies , objectives and processes to achieve those objectives Note 1: A management system can address a single discipline or several disciplines e.g. quality management, health & safety management or environmental management.Note 2:The management system elements establish the organizations structure, roles and responsibilities, planning, operation, policies, practices, rules, beliefs, objectives and processes to achieve those objectives.Note 3: The scope of a management system may include the whole of the organization, specific and identified functions of the organization, specific and identified sections of the organization, or one or more functions across a group of organizations.Management System-StandardsA Standard that provides requirements or guidelines for organizations to develop and systematically manage their policies, processes and procedures in order to achieve specific objectives.An effective management system is usually based on managing the organizations processes using a Plan-Do-Check-Act approach in order to achieve the intended outcomesSuch documents typically contain sections addressing the following components:policy;planning;implementation and operation;performance assessment;improvement;Management review.

Management System-PDCA Management System Standard-Requirements51800114001Requirements11Scope- as per organizational activities, territorial operations 22Normative Reference- Reference to other related standards and documents33Terms & Definitions- specific to management system44Management System Requirements4.14.1General Requirements-establish, document, implement, maintain and continually improve management system in accordance with the requirements of Standard and determine how it will fulfil these requirements.4.24.2Policy4.34.3Planning (Plan)4.3.14.3.1Hazard identification, Risk assessment and Determining Controls4.3.24.3.2Legal & Other Requirements4.3.34.3.3Objectives & Programs4.44.4Implementation and operation (Do)4.4.14.4.1Resources, roles, responsibility, accountability and Authority4.4.24.4.2Competence, Training and Awareness4.4.34.4.3Communication, Participation and Consultation4.4.3.14.4.3.1Communication4.4.3.24.4.3.2Participation and Consultation4.4.44.4.4Documentation4.4.54.4.5Control of Documents4.4.64.4.6Operational Control4.4.74.4.7Emergency Preparedness and Response4.54.5Checking (Check)4.5.14.5.1Performance Measurement and Monitoring4.5.24.5.2Evaluation of Compliance4.5.34.5.3Incident Investigation, Nonconformity, Corrective Action and Preventive Action4.5.3.14.5.3.1Incident Investigation4.5.3.24.5.3.2Nonconformity, Corrective Action and Preventive Action4.5.44.5.4Control of Records4.5.54.5.5Internal Audit4.64.6Management Review- (Action)5Management System-Functional View

Management System-Responsibility ViewPolicyOrganisingPlanning &ImplementationMeasuring PerformanceAuditingReviewing PerformancePOLICY Statement of Intent - Sets H&S objectives & demonstrates top level commitmentOrganisation - identifies H&S responsibilities at all levels; Provides reporting structure; allows delegation of work to appropriate levelsArrangements - arrangements to ensure that the policy can be implemented effectively. Consists of detailed procedures and systems on specific areas e.g. manual handling, emergency procedures etc.ORGANISING Creating framework for ensuring policy goals is achieved. Should address:Control of risks & employeeCommunication essential to have effective communication systems throughout organisationCo-operation between all levelsCompetence to ensure safe workingAims to empower staff to contribute to H&S & drive culture forwardPLANNING & IMPLEMENTATIONPlanning & implementing action to achieve the policy objectives. All are involved in identifying & assessing risks. Risks can then be eliminated through selection & design (Principles of Prevention) or reduced using controls (Controls Hierarchy).RISK ASSESSMENTIdentify hazardsIdentify who might be harmedEvaluate riskEstimate adequacy of existing controlsLikelihood of incident occurringSeverity of potential consequencesRecommend further action - elimination or controlRecord assessmentMonitor & ReviewCONTROLS HIERARCHY Eliminate Substitute Isolate/Segregate Safe systems of work Warning systemsPPE Safe place controlsSafe person controlsMEASURING PERFORMANCE - against pre-set standards to see where improvements are required. Standards can be set by policy or by risk control measures.REACTIVE MONITORING - examines loss data to identify the causes of poor performance which can then be used to plan corrective action required. Methods: Examining accident reports & investigations, near miss reports, complaints, claims etc.; audits; trend analysisACTIVE MONITORING - used to assess whether the H&S management system is working properly, and to identify any corrective action required, before losses occur. Methods: H&S inspections, tours, surveys, sampling, audit.AUDITING Used to systematically examine the whole H&S management system, to establish its effectiveness.Should be independent & take place at planned intervals.Aims to assess the adequacy of Management arrangements Risk control systems Workplace control measuresREVIEWING PERFORMANCEExamines all information gained from monitoring & auditing activities.Aims to ensure that all parts of H&S management system are working effectively & that policy objectives are being achieved. Results can be used to modify the policy objectives to ensure continuous improvement.Review can take place against internal standards or performance indicators, and external performance indicators (benchmarking)