MANAGEMENT REVIEW MEETING 8 th November, 2010 FEDERATION OF INDIAN EXPORT ORGANISATIONS SOUTHERN...
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Transcript of MANAGEMENT REVIEW MEETING 8 th November, 2010 FEDERATION OF INDIAN EXPORT ORGANISATIONS SOUTHERN...
FEDERATION OF INDIAN EXPORT ORGANISATIONSEASTERN REGION
Southern Region States:Andra PradeshKarnatakaTamil NaduKeralaPondecherry
Membership Strength: Renewed and New Members
Andhra Pradesh Karnataka Kerala T Nadu Total
409 384 210 819 1822
New Members joinedTarget : 10% Achieved: 09-10 : 20%; 10-11 : Expected 15% growth
2008-09 2009-10 2010-11 (Ap-Oct )0
50
100
150
200
250
300
350
400
450
Status HoldersMPGssOrd. MemTotal
Status Holders MPG ss Ord. Mem Total
2008-09 21 229 73 0 3232009-10 14 290 84 4 392
2010-11 4 223 41 0 268(Ap-Oct ) Expect 310
Membership Growth Projection
YearAndra
Pradesh Karnataka Kerala Tamilnadu Total
2010-11 510 460 260 11302360
(15%Growth)
2011-12 575 525 330 14002830
(20% Growth)
Membership Target and Achievement
Subscription wise Membership wise
Target Subs. Recd
% of collection
As on 31st March of Previous
year
Existing members
paid
% of Collectio
n
Rs Rs from existing
members2005-2006
10,000,000
10,387,500
104% 1564 1279 81.78%
2006-2007
11,000,000
11,357,000
103% 1671 1389 83.12%
2007-2008
11,300,000
11,432,500
101% 1843 1518 82.37%
2008-2009
12,000,000
12,236,500
102% 1877 1702 90.68%
2009-2010[apprvd ]
12,800,000
13,350,300
104% 2028 1658 81.76%
2009-2010[revsd]
13,200,000
13,350,300
101%
2010-11[Oct 2010]
14,000,000
12,098,658
86% 2,050 1,528 74.54%
INCOME AND EXPENDITURE
YEAR REVENUE EXPENDITURE
Budget Actuals Earned Budget Actuals Incurred
` ` ` `[excl.salary,PF ex gratia]
[excl.salary,PF ex gratia]
FINANCIAL YEAR 2006-07 10,617,000 12,646,241 119.1% 7,734,700 7,748,405 100.2%
FINANCIAL YEAR 2007-08 13,311,000 13,327,589 100.1% 8,128,000 9,033,442 111.1%
FINANCIAL YEAR 2008-09 13,802,577 13,855,514 100.4% 9,691,057 9,643,257 99.5%
Financial year 2009-10 13,500,000 16,158,093 119.7% 2,444,200 2,301,798 94.2%
Financial year 2010-2011 14,285,000 11,833,568 82.8% 2,867,400 922,758 62.2%
Addl. Income generated
YEAR SPONSORSHIP RECD
FOR MEETINGS
`
FINANCIAL YEAR 2007-08 591,500
FINANCIAL YEAR 2008-09 614,824
FINANCIAL YEAR 2009-10 817,158
FINANCIAL YEAR 2010-11 694,594
[upto Sept 2011
Issuance of Certificate of Origin
YEAR Preferential Non Preferential
TOTAL Income earned
`
2007-2008 4 7 11 2,760
2008-2009 91 9 100 12,800
2009-2010 339 36 375 40,200
2010-2011 494 52 546 48,550
[upto sept]
CONFERENCE HALL INCOME
FINANCIYAL YEAR INCOME
2008-2009 27,500
2009-2010 44,250
2010-2011(UP TO OCTOBER) 20,000
Issuance of Visa Recommendation letters
YEAR GCC Countries
Africian USA EU Asian TOTAL
2007-2008 26 7 5 4 1 43
2008-2009 16 11 7 8 5 47
2009-2010 12 6 0 4 5 27
2010-2011 11 8 0 0 4 23[upto sept]
TOTAL 65 32 12 17 15 141
Proposed activitiesSECTORAL MEETINGS - In association with State Government Industries Department & HSBC
No Name of the Event Place Month
Textiles & Leather Chennai,Tamilnadu April
Agro Products Cochin, Kerala April
Agro Products Hyderabad, AP April
Engineering Products Hyderabad,AP August
Engineering and Spices Chennai,Tamilnadu August
Services Chennai October
Spices Cochin, Kerala December
Pharmaceuticals & Chemicals Hyderabad,AP December
Seminar for New Members registered with FIEO to help them in: – Identifying markets, Potential products, participating in Trade Fair/Exhibitons, etc.
No Place Month
Chennai,Tamilnadu July 2011
Hyderabad, Andhra Pradesh September 2011
Chennai,Tamilnadu November 2011
Chennai,Tamilnadu March 2011
Cochin, Kerala March 2011
Hyderabad, Andhra Pradesh March 2011
District level Training Programme on International Trade for new entrepreneurs at Remote areas of Tamilnadu, Andhra Pradesh & Kerala in association with District Industries Centre and State Bank of Travencore
No Place Month
Sivakasi, Tuticorin .Tamilnadu May 2011
Kurnool, Andhra Pradesh May 2011
Kannur, Kerala May 2011
Trichy,Thanjavur,Tamilnadu August 2011
Chittor, Andhra Pradesh August 2011
Thiruvananthapuram August 2011
Karur, Tamilnadu December 2011
Karimnagar, Andhra Pradesh December 2011
Alappuzha, Kerala December 2011
Salem,Dharmapuri,Nammakal & Erode February 2012
MARKET FOCUS EVENTSDOING BUSINESS WITH GCC COUNTRIES
No Place Month
Chennai, Tamilnadu June 2011
Cochin, Kerala June 2011
Hyderabad, Andhra Pradesh June 2011
DOING BUSINESS WITH WANA COUNTRIES
No Place Month
Chennai, Tamilnadu Sept 2011
Cochin, Kerala Sept 2011
Hyderabad, Andhra Pradesh Sept 2011
DOING BUSINESS WITH WESTERN AND EASTERN EUROPE
No Place Month
Chennai, Tamilnadu Feb 2012
Cochin,Kerala Feb 2012
Hyderabad, Andhra Pradesh Feb 2012
SEMINAR ON PROMOTING AGRO EXPORTS,: With financial support from Exim Bank, ECGC and State Bank of India
No Place Month
Madurai, Tamilnadu Jan 2012
Cochin, Kerala Dec 2011
Hyderabad, Andhra Pradesh Feb. 2011
Project for revival of sick units in Cannanore, Kerala
Funded by Govt. of Kerala and State Bank of Travancore
Project starts stages of raw-material procurements to exports.
Identified 24 units.Benefit to FIEO: Membership; income
generation; gain experience in product specific industry
s
Audit: Non-conformity and corrective actionObservations Action Point Emerged Target Date Responsibility
Visa Recommendation Letters – Delay of One day – Reason for delay - Signing authorities were on leave.
Time norms to be followed strictly.
Immediate Mrs P Vijayalakshmi
MDA – Delay in replying to the party to the tune of 5 days – Reason for delay – Concerned officials were on tour, hence MDA application was processed after they returned from the tour. Other officials may also get trained for processing the MDA applications/MDA claims enable to issue the MDA approval as per time norms.
As suggested MDA processing sytems was explained to Mrs Selvanayagi. In case the officials dealing with MDA is on tour / on leave pending papers/ dak received during that period related to MDA may be handed Mrs Selvanayagi who may process the MDA application form/claims.
Immediate Mrs Santhi will monitor. Apart fromMr A K Vijay Kumar, necessary training has been given toMrs Selvanayagi, who will process the documents in the absence of other official
Pending cases for deficiency even for more than 1 year – Reminders issued but no proper systems followed.List of pending cases to be taken from the E Admin – Reminder to be issued to be issued to all the concerned and file has to be maintained.
Report of pending cases has to be submitted to the Regional Director once in 15 days
Immediate Mr N Viswanathan & Mr A K Vijay Kumar has cleared around 25% as on now. Instruction has been given to complete all cases with proper documentation within a week.
Process for organizing Open House/Seminar/Workshop – Information to Publicity Department for Press Coverage not given.
Since many of the meetings/seminars organised by SR are regional related, information to publicity department at HO for press coverage may not be necessary. Information to Publicity department for Press Coverage may be given for the seminar/workshop related to National level/international conference. We may suggest to make necessary amendments in the work instructions
To be included in the next MR meeting at Delhi
For the major activities where Press publicity is required, this system is being followed. It is requested that amendment may be made in the work instructions where smaller events which do not need any Press publicity this instruction may be exempted.
Payment gateway not aware ofTo get the guidelines related to Payment gateway system from Mr C Som, HO
Immediate Mrs Santhi: Mr. Som has been requested to provide a brief write up on this.
Process of Handling Queries – Delay in responding to the querry raised by exporter upto 10 daysPending List not forwarded to DG fortnightly.Followup with the exporter/authority not done.To follow the systems as per Time norms/guidelines and report to be submitted to Regional Director
Pending list was prepared and sent to DG. Report of pending list to be forwarded to DG once in 15 days.Follow up with the exporters and get the feedback from the exporters whether their issue was solved and the feedback may be filed in the concerned file
Immediate Mrs P VijayalakshmiIt has been noted that the system is being followed up strictly now.
Procedure for maintenance of office equipment – No proper evaluation doneProcedure for purchase[Goods and services]- Services evaluated very highly rated was changed.Evaluvation sheet was not approved by Regional head
The AMCs for all equipments were already done, Hence whenever we have to renew the AMC, procedure may be followed strictly as per the guidelines.Since evaluation has to be done every financial year, the procedure will be followed when we are doing the evaluation for the next financial year.
Concerned official has been instructed to follow the system strictly.
Staff Training RequirementsS.No.
Programme Month
1. Increase Effectiveness of Trade Promotion OrganisationS – One day programme
December 2010
2. Effective Marketing of Events– Weekend Training Programme – One day programme
February 2011
3. Updation of Knowledge of SR Officials related to Foreign Trade Policy, Customs and other related issues – weekly one hour class
Starts from March 2011
4. How to guide new Exporters to identify the products and market – Weekly one hour class
May 2011
5. Computer Skills Updation – Mr. A.K. Vijaykumar, Mr. N. Viswanathan
July 2011
6. Motivation Workshop – Weekend Training Programme to SR officials
September 2011
7. Effective Communication Skills December 2011
Area of Concern Non Paid Members
YearStatus
Holders Multi ProductService Provider Ordinary Total
2007-08 40 223 62 0 325
2008-09 25 102 47 1 175
2009-10 32 221 113 1 367
2010-11[Sept 2010] 27 356 150 5 538
Total 1414
State wise Membership Strength
YearAndra
Pradesh Karnataka Kerala Tamilnadu Total
2005-06 176 312 302 881 1671
2006-07 248 379 311 905 1843
2007-08 280 413 283 904 1880
2008-09 372 449 281 923 2025
2009-10 476 429 250 895 2050
2010-11[Oct 2010]
409 384 210 819 1822
DIR
AD CORDI CORDI CORDI.
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AP ChapterBLRChapter
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Sr. Driver Driver
Driver/Peon
Human Resources
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JD FOA
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RequirementDD/ADEx.Asst