MANAGEMENT COMMITTEE AGENDA Cmte … · a revised poster to compare to the final poster they...

MANAGEMENT COMMITTEE MEETING AGENDA Wednesday, August 15, 2012, 1:30 p.m.

Closed Session: 1:30-2:00 pm Regular Meeting: 2:00 pm

255 Glacier Drive, Martinez, CA Conference Room “A”

City of Antioch: Phil Hoffmeister / Ron Bernal City of Brentwood: Jagtar Dhaliwal City of Clayton: Laura Hoffmeister / David Woltering City of Concord: Dan Sequeira / Danea Gemmell / Frank Kennedy Town of Danville: Chris McCann / Steve Lake / Michael Stella City of El Cerrito: Stephen Pree / Jerry Bradshaw / Melanie Minta / Karen Pinkos City of Hercules: John McGuire / Jose Pacheco City of Lafayette: Donna Feehan / Ron Lefler City of Martinez: Tim Tucker / Khalil Yowakim Town of Moraga: Edric Kwan / Frank Kennedy City of Oakley: Jason Vogan / Keith Coggins City of Orinda: Cathy Terentieff / Charles Swanson City of Pinole: Dean Allison City of Pittsburg: Jolan Longway/ Laura Wright / Keith Halvorson City of Pleasant Hill: Rod Wui City of Richmond: Lynne Scarpa / Joanne Le City of San Pablo: Karineh Samkian (Chair) / Adelѐ Ho City of San Ramon: Steven Spedowfski / Robin Bartlett / Maria Fierner City of Walnut Creek: Rinta Perkins (Vice-Chair) / Steve Waymire / Heather Ballenger Contra Costa County: Cece Sellgren / Julie Bueren / Mitch Avalon CCC Flood Control & Water

Conservation District: Mike Carlson / Tim Jensen

PLEASE MARK YOUR CALENDAR NOW

Next Management Committee Meeting: Wednesday, September 12, 2012 (tentative), 1:30 p.m.

Conference Room A, 255 Glacier Drive, Martinez

The Contra Costa Clean Water Program will provide reasonable accommodations for persons with disabilities

that are planning to participate in Management Committee meetings.

Contact Fan Ventura at least 48 hours before the meeting at (925) 313-2360.

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CONTRA COSTA CLEAN WATER PROGRAM Management Committee Meeting Agenda

August 15, 2012

AGENDA

Public Comments: Any member of the general public may address the Management Committee

on a subject within their jurisdiction and not listed on the agenda. Remarks should not exceed three (3) minutes.

Closed Session:

A. Stormwater Pollution Control Manager’s (Clean Water Program Manager’s) Employee Evaluation (Mike Carlson)

30 min.

Consent Calendar: All matters listed under the CONSENT CALENDAR are considered

to be routine and can be acted on by one motion. There will be no separate discussion of these items unless requested by a member of the Management Committee or a member of the public prior to the time the Management Committee votes on the motion to adopt.

5 min.

A. Municipal Operations Committee Meeting Minutes – June 28, 2012 (Elisa Wilfong)

B. Monitoring Committee Meeting Minutes – July 9, 2012 (Khalil Abusaba)

C. Management Committee Meeting Minutes – July 18, 2012 (Tom Dalziel)

D. Development Committee Meeting Minutes – July 25, 2012 (Dan Cloak)

E. Administrative Committee Meeting Minutes – August 1, 2012 (Tom Dalziel)

Regional Water Quality Control Board Staff Comments/Reports:

10 min.

A. Selina Louie – San Francisco Bay Region

B. Sean Cross – Central Valley Region

Presentations:

A. Used Oil Diorama Demonstration (Matt Bolender/Tracy Hein)

30 min.

B. Construction Site Inspection Reports and Tracking Database (Dan Cloak)

30 min.

Actions:

A. APPROVE the Revised Work Plan and Budget for Brown & Caldwell Consultants for Implementation of the Required HMP Model Calibration and Validation Monitoring Project for a Cost Not to Exceed $106,960 Using $78,860 Previously Allocated Reserve Funds and $28,100 Provided in the Approved Fiscal Year 2012/13 Group Program Budget (Tom Dalziel, Dan Cloak)

15 min.

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B. APPROVE the Public Information/Participation Committee’s Recommendation to

Contract with S. Groner Associates, (SGA) Inc. for Public Information and Outreach Services at a Cost Not to Exceed $223,000 for Fiscal Year 2012/13, as Provided for in the FY 2012/13 Budget (Tracy Hein)

20 min.

C. APPROVE the Administrative Committee’s Recommendation to Fill the Vacant and Fully Funded Senior Watershed Management Planning Specialist Position, and to Request the County to Immediately Initiate the Recruitment Process for the Position (Tom Dalziel)

20 min.

D. APPROVE the Administrative Committee’s Recommendation to Reschedule the Regularly Scheduled Wednesday, September 19, 2012 Management Committee Meeting to Wednesday, September 12, 2012 (Tom Dalziel)

5 min.

Reports:

A. Trash Load Reduction Implementation (Tom Dalziel)

20 min.

Information Items:

5 min.

A. BASMAA Committee Meeting Minutes - Public Information/Participation (June) - Municipal Operations (June and July) - Development (August)

B. CASQA 8th Annual Conference, November 5-7, San Diego

C. Article, “Drug-disposal law OKd in Alameda County”

Old/New Business:

Adjournment: Approximately 190 minutes (4:40 p.m.)

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UPCOMING EVENTS and/or DEADLINES 8th Annual CASQA Conference, November 5-7, San Diego, CA

PROGRAM COMMITTEE MEETINGS SCHEDULED NEXT MONTH

All meetings held at 255 Glacier Drive, Martinez, CA, except as noted.

August 15

3rd Wednesday

Management Committee (MC) Meeting, 1:30 p.m. – 5:00 p.m., Conference Room “A”

August 22

4th Wednesday

Public Information / Participation (PIP) Committee Meeting, 10:00 a.m. – Noon,

Conference Room “B”

August 22

4 th Wednesday

Development Committee (DC) Meeting, 1:30 p.m. – 5:00 p.m., Conference Room “A”

August 23 4th Thursday

Municipal Operations Committee (MOC) Meeting, 10:00 a.m. – Noon, Conference Room “A”

Sept. 5 1st Tuesday

Administrative Committee (AC) Meeting 9:30 a.m. – 12:00 Noon., Conference Room “A”

Sept. 10

2nd Monday

Monitoring Committee (MonC) Meeting, 9:30 a.m. – 11:30 a.m., Conference Room “B”

Sept. 12 (tentative)

3rd Wednesday


Sept. 26

4th Wednesday



Sept. 26

4 th Wednesday


Sept. 27 4th Thursday


Oct. 3 1st Tuesday

Administrative Committee (AC) Meeting 9:30 a.m. – 12:00 p.m., Conference Room “A”

Oct. 8

2nd Monday

Monitoring Committee (MonC) Meeting, 9:30 a.m. – 11:30 a.m., Conference Room “B”

Oct. 17

3rd Wednesday


Oct. 24

4th Wednesday



Oct. 24 4 th Wednesday


Oct. 25 4th Thursday


SCHEDULE FOR MONTHLY BASMAA SUBCOMMITTEE MEETINGS

1st Wednesday

Monitoring Committee, 9:30 a.m. – 3:00 p.m.**

1st Thursday

Development Committee, 1:30 – 4:00 p.m.**

3rd Thursday Trash/Municipal Operations Committee, 1:00 – 4:00p.m. **

4 the Wednesday Public Information/Participation Committee, 1:00 – 4:00 p.m.**

**Please note the time and location for the BASMAA Subcommittee meetings are subject to change.

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CONTRA COSTA CLEAN WATER PROGRAM Municipal Operations Committee (MOC)

June 28, 2012 Minutes

Attendance:

MUNICIPALITY ATTENDED ABSENT

City of Antioch Phil Hoffmeister

City of Brentwood Jeff Cowling – Acting Vice Chair

City of Concord Andrew Kennedy

County Watershed Program Charmaine Bernard

Town of Danville Chris McCann

City of El Cerrito Stephen Prée

City of Lafayette David Terhune

Jules Walton (intern)

City of Pittsburg Jolan Longway

City of Richmond Lynne Scarpa

City of Walnut Creek Rich Payne

NON-VOTING

City of Hercules Glen Moniz

Town of Moraga John Sherbert

City of Orinda Cathy Terentieff

City of Pinole Patrick Bowie

City of San Ramon Steve Spedowfski

GUESTS

County Agriculture Larry Yost

PROGRAM STAFF Elisa Wilfong

I. Introductions/Announcements: Jeff Cowling, Acting Vice-Chair, began the meeting

at 10:05 a.m., and self-introductions followed. Charmaine Bernard announced a new creek group was forming in the Walnut Creek area, and suggested asking the Resource and Conservation District (RCD) come talk to MOC, since they are organizing the group. Elisa Wilfong will contact the RCD, and invite them to come and speak.

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II. Approve the April 26, 2012 Minutes: The April minutes were introduced and hearing no discussion Phil Hoffmeister made the motion to accept the minutes as written. The second was made by Chris McCann. Motion passed by unanimous vote.

III. Update on BASMAA Subcommittees

a. Municipal Operations Subcommittee: Meeting held during the month of June

over phone conversation. Two items were on the agenda: 1) progress on the fire sprinkler brochure; and, 2) development of guidance for pump station exemptions for annual reporting. Wilfong provided overviews of both projects. The fire sprinkler brochure, which began development in May has been through one revision based on BASMAA members’ input and is undergoing a third round of editing. Wilfong, who is drafting the brochure, is expecting to complete the outreach piece by the end of July. The guidance for pump station exemptions is being written by two members of the Muni Subcommittee and will contain general language for all Permittees to consider including in their annual report and to exempt a pump station monitoring. Language for pump stations should be completed this summer. Wilfong will continue to update the committee on BASMAA’s progress.

b. Trash Subcommittee: They did not meet during the month of June, but Wilfong provided an update regarding the trash subcommittee’s response to the June 7 comment letter from Water Board staff on the short-term trash plans February 1, 2012. The trash committee plans to meet and respond to Water Board staff’s request for a time schedule on how all trash deficiencies will be corrected as Water Board staff describes in their letter. Wilfong provided a brief overview of said deficiencies stated in the letter including how the trash reduction calculator, the trash baseline calculations, and the trash plans are not acceptable and do not comply with the Municipal Regional Permit (MRP). Wilfong basically told the MOC that BASMAA does not agree with these comments and believes the work completed complies with the MRP. BASMAA does not claim that this method is perfect, and agrees that as a new and untested methodology, it requires time to revise and refine the method as we progress into the implementation of trash reduction activities over the next 2 years to reach a 40% reduction. Wilfong will continue to update the MOC on BASMAA’s response and next steps to work with Water Board Staff. No action is needed by individual permittees at this time but Wilfong does advise all cities to review their short-term trash plans to make sure that all trash reduction activities are enhanced actions after the MRP adoption.

IV. C.10 Trash Provision Agenda: See comment above under BASMAA’s Trash Subcommittee for all trash activities and updates.

V. C.4 Industrial and Commercial Site Controls and C.5 Illicit Discharge Detection and

Elimination Agenda a. Inspector Training Spring Workshop Overview – Wilfong reported that the

annual stormwater inspector training workshop was a success. There were over 35 attendees at the workshop, with all positive evaluations for the lectures and

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the field trip. Wilfong thanked the City of Richmond for hosting the event at their offices, and for Lynne Scarpa’s support as a speaker and coordinator at the event. All agendas, evaluations and lectures are provided on Groupsite under the MOC file cabinet folder.

b. Review Restaurant Poster Final Draft – Wilfong announced the Program’s PIP subcommittee would like to review the restaurant poster and provide comments to assist the MOC in the final outreach piece. Wilfong has given them until July 11, 2012 to provide comments directly to her, and she will provide the MOC with a revised poster to compare to the final poster they drafted for final review during the July MOC meeting for final consideration and printing.

VI. Old/New Business:

Pesticide Usage Discussion with Contra Costa County Agriculture: (This item was actually moved to the front of the agenda after the BASMAA MuniOps Subcommittee update). Larry Yost, Contra Costa County Department of Agriculture, came to the MOC meeting to discuss misuse of pesticides, and misuse cases currently on his desk. This discussion gave MOC an opportunity to learn more about what this department does, what enforcement they have over pesticide use, and how they license businesses. Larry was very informative, and the discussion was extensive as to what roles his department has in enforcing pesticide use and licensing. He was able to learn more about stormwater programs, and the pesticide information the cites are required to collect for the annual report.

VII. Adjournment – The meeting was adjourned at 12:00 pm.

Next MOC Meeting: July 26, 2012 10:00 – 12:00 noon Conference Room “A”

Contra Costa County Public Works Department 255 Glacier Drive, Martinez

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CONTRA COSTA CLEAN WATER PROGRAM Monitoring Committee

July 9, 2012 Meeting Minutes Attendance: MUNICIPALITY ATTENDED ABSENT City of Antioch Phil Hoffmeister Contra Cost County Flood Control District (Vice-Chair)

Cece Sellgren

City of Pittsburg Alfredo Hurtado City of San Pablo Karineh Samkian (via phone) City of San Ramon (Chair) Steven Spedowfski City of Richmond Joanne Le

Program Staff: Jamison Crosby Fan Ventura Khalil Abusaba (Program Consultant)

Guests: Armand Ruby (Armand Ruby Consulting via phone)

3. CCMAP Report: Due to lack of a quorum at the beginning of the meeting

(Pittsburg/San Pablo/Richmond missing), remaining Committee members decided to hear Item 3 first, as no action was required on the item, and consultant availability was limited. Armand Ruby (via phone) discussed major points on the Contra Costa Monitoring and Assessment Program (CCMAP) and the draft report on 2011 data he recently prepared. Only 12 sites were sampled in spring 2011. One significant result of the 2011 sampling was the presence of New Zealand Mudsnail in Grayson Creek at site WAL050, where 54% of the total BMIs were Mudsnails. (Karineh Samkian joined the Committee via phone.) Cece Sellgren asked if it was possible to eradicate or minimize NZMS once a creek is infested. Jamison Crosby stated it’s technically feasible as copper sulfate does kill them, but getting permission from the Dept. of Fish and Game and the Water Board is very difficult, if not impossible. Also, it’s impossible to guarantee that there won’t

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be some individual snail under a rock somewhere that isn’t killed, and this could start another infestation. The Committee inquired about the use of coffer dams and replacing the soil. A field survey should be done first, followed by treatment feasibility. Chemicals, if used, must be able to be contained. Stream surveys are scheduled for this summer. The other significant result of 2011 sampling was that the San Pablo Creek site sample (SPA070) contained only eight individuals, which might be an anomaly or is more likely the result of field collection error. This site was sampled five times since 2005, and no other samples have yielded so few BMIs. The data will be in the report, but will not be included in group statistics. It will be interesting to see how pre-RMC data collected under CCMAP compares to data collected under the MRP. (Joanne Le joined the meeting.) If permittees have comments on the draft CCMAP report, they should get them to Armand Ruby by July 18th.

1. Introductory Remarks and Announcements: After achieving a quorum, the meeting was called to order by Phil Hoffmeister, outgoing Chair, at 10 a.m., followed by self-introductions. Jamison explained that in accordance with the Contra Costa Clean Water Program (CCCWP) Agreement, a new Committee Chair and Vice-Chair are required to be appointed at the beginning of each fiscal year (FY). She summarized the duties of each position, and the Committee proceeded with selection. Moved/Seconded (Samkian/Sellgren) to nominate Steve Spedowfski as Chair. Item passed unanimously. Moved/Seconded (Samkian/Hoffmeister) to nominate Cece as Vice-Chair. Item passed unanimously. Khalil Abusaba, Program consultant from Brown and Caldwell, will now attend Committee meetings for Program staff for the foreseeable future. To keep his time within the contract, the Committee will route questions through the Chair, or hold them until the next Committee meeting.

2. Approval of Minutes: Moved/Seconded (Hoffmeister/Samkian) to approve the June 13, 2012 minutes. Item passed unanimously.

4. Delta Methylmercury TMDL: Mercury Control Work Plans will be submitted to the Water Board by April 20, 2013. The Ad Hoc Committee will have its first meeting on August 30, 1 p.m., to brainstorm issues and ideas for control studies. Suggested control studies would focus on two questions:

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1) Are there any other actions needed to address mercury from the Mount Diablo mercury mine, above and beyond the remedial action under development by the Army Corps of Engineers?

2) How do different LID design features affect mercury reduction in urban areas? The Ad Hoc should work on its own plan before involving outside entities. The Technical Advisory Committee (TAC) will meet over two days, Sept. 19 and 20, 2012 at the Central Valley Water Board. Khalil will prepare a draft of the Control Studies conceptual proposal, bring it to the August 13 Committee meeting for discussion. He will submit the revised draft of the concept proposal to the CV Water Board by the August 17 deadline, so that the TAC has time to review it prior to their meetings.

5. Program-Directed Monitoring: The first season of POCs monitoring at Marsh Creek has come to a close, and the site has been de-commissioned for the summer season. Only two storm events were sampled because of the dry season. ADH will re-mobilize in September. The STLS workgroup has met several times to choose the two new sites to be sampled in winter 2012/13. It was agreed that Pulgas Creek Pump Station in San Mateo County and North Richmond Pump station in Contra Costa would be selected. The North Richmond site would be paid for with RMP funding, not CCCWP funding. Jamison asked the Committee for approval of the Richmond location. Some members wanted confirmation that the Water Board was ok with the selection of pump stations for sampling rather than creeks per se. Jamison will verify with Richard Looker and report back to the group. (Note: subsequent to the meeting, Richard Looker confirmed via email that he approved the selection of the North Richmond Pump Station location and Jamison notified the Committee). Moved/seconded (Sellgren/Hoffmeister) to approve the item with verifying pump station monitoring vs. stream monitoring.

6. Regional Monitoring Coalition - Pump Station Diversion at North Richmond: Cece gave an update to the group

on this item. She, Khalil and others met with West County Wastewater District and Water Board staff (Tom Mumley, Shin Roei-Lee and others) to discuss diversion issues. Having Water Board staff present was very helpful. There will be a presentation/meeting in the third week in August regarding how to replace the electric pump for diversion use. The wastewater will be temporarily contained for testing purposes. The final presentation will be to the District’s Board for application to become a discharger into their system. The Plans/Specifications/Estimates should be complete by early 2013, installation planned for summer 2013, with operation by 2014. The County will take the lead. Approximately 50,000 gallons may go through the District’s Treatment plant. For this project, Cece may consider approaching the District about waiving discharger fees.

- Clean Watersheds for a Clean Bay Grant: Khalil provided a brief update on this

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project. Richmond is in the process of designing the bioretention devices near the PG&E facility at 1st and Cutting Boulevard, where high levels of PCBs exist; Streetscape improvements often conflict with underground utilities; additional potholing work will occur to identify them in the 1st and Cutting area; BASMAA approved an additional for $20,000 for the potholing work. An important lesson learned, that needs to be communicated to Water Board and USEPA staff, is that designing and constructing stormwater treatment retrofits in urbanized areas requires a high standard of care to avoid damaging underground utilities. Work proceeds slower, and costs more, than is typically assumed by regulatory agencies when evaluating economic impacts of required actions.

- Creek Status Monitoring: Jamison handed out a revised version of MRP Table 8.1, documenting when and where the various types of monitoring were done. Bacteria sampling (5 sites Countywide) still needs to be performed. The Flood Control District recently started a 2-year fecal coliform sampling study in Walnut Creek as part of their goat grazing study. Cece will share the results with Jamison.

7. New Zealand Mudsnail – New Occurrences in Contra Costa Creeks: Jamison

handed out the maps showing the Mudsnail occurrences. New discoveries in 2012 were in Las Trampas, Walnut, and Grayson creeks. The Mudsnails are prolific, and clone rapidly. Cece offered that snails could be spread by trucks entering flood control channels. Jamison advised the group to circulate the map with their maintenance staffs, and advise them of the acceptable methods to decontaminate vehicles and equipment to reduce the spread.

8. Community Watershed Stewardship Grants: Jamison explained that the Program contributed $20,000 towards the grants in FY 2011/12, and what those funds help cover. Grantees make use of volunteers whenever possible. She asked if the Committee would like to extend the Program’s support of the grant program for FY 2012/13. The funding is already included in the Program budget. Moved/seconded (Hoffmeister/Spedowfski) to recommend approval of the allocation. Item approved unanimously. This will go to the Management Committee for consideration in July.

9. C.11.a – Mercury Collection and Recycling – Annual Report Guidance: If mercury-related items (i.e., thermometers, CFL light bulbs, fluorescent tubes, etc.) are currently disposed at the three Household Hazardous Waste sites in the County, they do not have to be counted in your agency reports. If there are other collection sites/events, please include those numbers in your reports.

10. Summary of Actions and Agenda Items for August: Khalil to prepare a brief MeHg Control Study conceptual plan to share with the

Committee on Aug. 13.

Khalil to incorporate Committee comments, and submit revised concept proposal to the CV Water Board by Aug. 17.

Khalil to meet with CV Water Board TAC on Sept. 19-20.

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Jamison to follow up with Richard Looker re acceptability of N. Richmond pump station for POCs monitoring.

Community Watershed Stewardship Grants – to July Management Committee meeting.

11. Adjournment: 11:35 a.m.

Next Monitoring Committee Meeting:

Monday, August 13, 2012, 9:30 to 11:30 a.m. 255 Glacier Drive, Martinez, Conference Room B

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MANAGEMENT COMMITTEE MEETING MINUTES

July 18, 2012 Attendance:


City of Antioch Phil Hoffmeister City of Brentwood Miki Tsubota* Jagtar Dhaliwal City of Clayton Laura Hoffmeister City of Concord Dan Sequeira Town of Danville Chris McCann City of El Cerrito Steven Pree City of Hercules John McGuire City of Lafayette Donna Feehan City of Martinez Khalil Yowakim Town of Moraga Frank Kennedy City of Oakley Keith Coggins City of Orinda Charles Swanson City of Pinole Frank Kennedy* Dean Allison City of Pittsburg Jolan Longway City of Pleasant Hill Rod Wui City of Richmond Joanne Le City of San Pablo (Chair) Karineh Samkian City of San Ramon Steven Spedowfski City of Walnut Creek (Vice-Chair) Michael Hawthorne* Rinta Perkins Contra Costa County Cece Sellgren Contra Costa County Flood Control & Water Conservation District

Mike Carlson

Program Staff: Tom Dalziel, Elisa Wilfong, Jamison Crosby, Tracy Hein, Fan Ventura Program Consultant: Khalil Abusaba *Not yet a designated voting representative for the agency. MEMBERS OF THE PUBLIC/ OTHERS/GUESTS: None 1. Closed Session: Personnel - Program Manager Annual Performance Evaluation.

2. Introductions: Chair Karineh Samkian opened the regular meeting at approximately 1:32

p.m. Following self-introductions, she proceeded to the regular meeting agenda.

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3. Consent Calendar:

A. June 13, 2012 Monitoring Committee Meeting Minutes B. June 20, 2012 Management Committee Meeting Minutes C. June 27, 2012 Public Information/Participation Committee Meeting Minutes

Moved/Seconded (Laura Hoffmeister/Chris McCann) to approve the Consent Calendar Item passed unanimously.

4. Regional Board Staff Comments/Reports: Regional Board representatives were not in attendance.

5. Presentations:

A. Used Oil Diorama Demonstration – deferred until August.

B. Trash Load Reduction Implementation and FY 2011-12 Municipal Reporting Elisa Wilfong provided background regarding the BASMAA’s development of its response to Water Board staff’s June 7 letter noting deficiencies with the trash plans and reports submitted by municipalities and BASMAA on February 1, 2012. (A copy of BASMAA’s response letter dated July 6 was provided to municipalities.) Wilfong reported a meeting is planned to review and discuss BASMAA’s response with Water Board staff in mid-August. Questions were asked and answered. Wilfong will provide updates on these discussions as appropriate. Elisa next reviewed and distributed a Water Board staff letter dated July 13, 2012 approving Section C.10.d in BASMAA Fiscal Year 2011/12 Annual Report Form. However, the letter outlines Water Board staff’s expectations for municipal reporting, which should include sufficiently detailed descriptions of specific trash reduction actions implemented. Municipalities should also distinguish between actions that are continued from pre-Permit adoption (i.e., December 1, 2009) and actions that are new or enhanced since Permit adoption. Wilfong instructed municipalities to carefully read Water Board staff’s letter and adhere to the expectations outlined in the letter. Elisa encouraged Committee members to contact her with any questions.

C. Municipal NPDES Compliance Needs – deferred to the end of the meeting.

6. Actions:

A. Approve the Monitoring Committee Recommendation to Establish a Long-Term/Pollutants of Concern Monitoring Station at the North Richmond Pump

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Station Jamison Crosby briefly reviewed the how the number of mandated Long-Term/Pollutants of Concern monitoring stations Bay Area-wide was reduced from eight (8) to six (6). She then explained the Monitoring Committee reviewed and agreed to recommendation that the North Richmond Pump Station be selected as the sixth (6th) station, which would be funded by the Regional Monitoring Program. Moved/Seconded (Laura Hoffmeister/Phil Hoffmeister) to approve the recommendation. Item passed unanimously.

B. Approve and Allocate Funding to Support the Watershed Project’s Community Watershed Stewardship Grant Program for the Cost Not to Exceed $20,000 for FY 2012-13 Jamison explained this item meets Section C.8.f of the MRP, and is already included in the Program’s FY 2012-13 Budget. The Committee requested Program staff to provide a list of groups’ funding last fiscal year. Moved/Seconded (Stephen Pree/Chris McCann) to approve and allocate funding for a cost not to exceed $20,000. Item passed unanimously.

7. Staff Reports:

A. Our Water Our World in Contra Costa County In follow-up to the Management Committee’s decision in June to approve a contract with Debi Tidd for Our Water Our World implementation in Contra Costa County, Tracy Hein returned with a revised list of stores that will or are anticipated to participate (attached to staff report). Questions were asked and answered.

B. New Occurrences of the New Zealand Mudsnail Crosby summarized recent findings of the New Zealand Mudsnail in Contra Costa creeks, and the process for decontamination of equipment (physical and chemical treatments). She indicated California Department of Fish and Game permission is required to use certain chemical treatments. Cece Sellgren mentioned the Flood Control District may have been inadvertently spreading Mudsnails during inspections in which trucks are driven in their channels. Jamison will send informational brochures, including “Standard Operating Procedures for Field Equipment Decontamination Procedures” to Committee members. Jamison urged municipalities to include language in future contracts for activities conducted in creeks to include requirements for decontamination of field

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equipment.

8. Information Items: A. BASMAA Committee Meeting Minutes B. BASMAA Comment Letter – Second Draft Phase II Small MS4 General Permit C. “As Stormwater Discharge Permits Proliferate, So Do Citizen Suits,” Stormwater

Journal, March/April 2012 There were no questions about the Information Items.

9. Old/New Business: None

5. C. Municipal NPDES Compliance Needs Tom provided a summary review of the key municipal permit compliance programs/activities being implemented individually by each municipality and by municipalities collectively either at the countywide level or regionally through BASMAA. He then reviewed estimated Fiscal Year 2012/13 Stormwater Utility Assessment revenues, expenditures, and return to source percentages. He also outlined suggested next steps for municipalities, which included a review of potential additional sources of revenue (e.g., fees) for compliance with Provisions C.3., C.4., C.6., and C.10, and actions to begin now in preparation for the reissuance of the Municipal Regional Permit in 2014. A lengthy discussion ensued regarding: 1) options related to the Program’s organizational structure; 2) whether to fill one or both of the vacant Program staff positions, consultant support service needs; and, 3) the need to evaluate and prioritize Program tasks. At the conclusion of this discussion, most Management Committee representatives acknowledged the Program is critically understaffed, and would support filling at least one of the two vacant Program staff positions (i.e., Senior Watershed Management Planning Specialist position or the Watershed Management Planning Specialist position); however, further analysis is needed before consideration of filling the second position. The Management Committee directed the Program Manager and Administrative Committee members to review and research the input provided and to come back to the Management Committee with recommendations over the next several months.

10. Adjournment: Chair Samkian adjourned the meeting at approximately 4:30 pm.

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Development Committee

July 25, 2012 Meeting Minutes

Attendance:


City of Antioch Phil Hoffmeister

City of Brentwood Jagtar Dhaliwal

City of Clayton Laura Hoffmeister

City of Concord Frank Kennedy

Contra Costa County David Swartz

City of Orinda David McIntire

City of Pleasant Hill Ann Page

City of Pittsburg Majeed Bahri

City of Richmond Joanne Le

City of Walnut Creek Michael Hawthorne

Non-Voting Members

Town of Danville Chris McCann

Program Staff: Tom Dalziel

Dan Cloak (Consultant)

Introductions, Announcements, and Changes to Agenda

In the absence of the chair, Dan Cloak called the meeting to order and invited a round of self-introductions. He made the following announcements: (1) The California State Water Resources Control Board (SWRCB) has issued a draft tentative order reissuing the Industrial General Stormwater Permit; (2) The SWRCB has issued a 2nd draft tentative order reissuing the Phase II Municipal Stormwater Permit for small MS4s; (3) A new soil supplier has been added to the “C.3 Guidebook” page on the Program’s website.

Nomination and Election of Development Committee Chair and Vice-Chair for 2012-2013

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David Swartz nominated Michael Hawthorne, City of Walnut Creek, to be chair. Joanne Le nominated David Swartz to be vice-chair. There being no other nominations for either office, and the Dan asked for approval by acclamation, and the participants agreed.

Consent Calendar

Michael asked for approval of the April 25, 2012 Development Committee minutes. David Swartz moved approval, and Michael seconded. There were no objections.

Reports/Discussion

May 2 Construction Workshop post-mortem—Dan directed the Committee’s attention to the results of the participant survey. There were 11 respondents, and the workshop was very well received.

Stormwater Construction Inspection Tracking—The participants discussed recent Water Board staff requests for copies of municipalities’ stormwater construction inspection tracking data. Dan noted availability of an Excel spreadsheet mimicking the table in the Fact Sheet attached to the MRP. This is Water Board staff’s preferred format for receiving data in response to their requests. David Swartz expressed interest in having the Adobe Acrobat construction inspection form, which is configured to capture and compile data from individual inspections, refined so that the compiled data is formatted per Water Board staff’s preferred format. Dan said the most straightforward way to do this might be to create a set of Excel macros to reconfigure the data exported from Acrobat to Excel. However, given that some municipalities have few projects to inspect, and others have developed or adapted their own mechanisms for tracking inspections, this need may be specific to the County.

2011-2012 Annual Report—The participants had no issues to discuss regarding the Annual Report forms for Provision C.3 and C.6, except for the new reporting requirements for Special Projects. Walnut Creek may be the only permittee that approved any Special Projects between December 1, 2011 and June 30, 2012. Michael and other Walnut Creek staff will confer with Dan regarding this section of their Annual Report. Dan noted all permittees must complete the Special Project section; if no Special Projects were approved in the reporting period, this should be stated. In response to an inquiry from David Swartz, Dan provided a brief update on the “violations” issue in C.6 reporting. Some Water Board staff had stated that all requested corrections at a construction or other inspected site needed to be classified as “violations” and therefore subject to the requirement that a follow-up inspection be conducted within 10 days and the correction documented. BASMAA requested a special meeting with Water Board staff to clarify this issue; the meeting never took place; it is now recommended that permittees use their discretion to determine whether a condition requiring correction is a “violation.” Clearly, any actual discharge or evidence of past discharge to storm drains is a violation; on the other hand, an identified need to implement a BMP before the next runoff event may or may not be a violation depending on the context. Permittees should ensure they are able to respond to questions about violations and other enforcement by referring to their Enforcement Response Plan (ERP) and should be able to confirm they are implementing their ERP.

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May 17 C.3 Workshop Post-Mortem—Dan directed the Committee’s attention to the response summary from the participant survey. There were 18 respondents. The workshop was generally well received.

HMP Facility Monitoring—Dan Cloak reported that the Program’s application for Proposition 84 funds was not listed for funding. The additional funds would have allowed the Program to extend monitoring for another year and to enhance the model verification study. Dan noted the CCCWP HMP requirements in the MRP include submittal of each year’s data to Water Board staff. Water Board staff was presented some first-year (2011-2012) data during an April meeting; data for both sites (5 facilities total) is being compiled and validated.

Feasibility of Infiltration, Evapotranspiration, and Harvesting/Reuse. Dan directed the Committee’s attention to the April 30 BASMAA letter to Water Board staff. He distributed copies of a draft-in-progress outline for the Feasibility/Infeasibility Status Report which must be submitted to the Water Board by December 1, 2013. Once revised and approved by the BASMAA Board, the report outline will be included in BASMAA’s 2011-2012 Annual Report to the Water Board, as promised in BASMAA’s April 30 letter to Water Board staff. Dan also provided an overview of BASMAA’s general strategy and direction for completing the Feasibility/Infeasibility Status Report and for negotiating related provisions when the) MRP is reissued (scheduled for late 2014).

Technical Criteria for Non-LID Treatment. Dan reported that the BASMAA Development Committee decided not to pursue further any regional guidance or technical criteria for non-LID treatment incorporated in Special Projects. Countywide Programs and individual permittees have the option of referencing existing published criteria (State of Washington, City of Sacramento, a few others) or publishing their own criteria. Dan said it would probably be best to work out design criteria in cooperation with manufacturers in the context of an actual project or projects. He asked to work with Mike Hawthorne (Walnut Creek) to develop criteria that will be appropriate for pending Special Projects in that City.

Standard Specifications for LID Measures for Small Projects—Dan directed the Committee’s attention to the draft fact sheets (prepared by Geosyntec Consultants for BASMAA) and to the draft “Stormwater Control Plan for Small Development Projects” template which could be an addendum to the Stormwater C.3 Guidebook. Following discussion, the Committee directed Dan to revise the draft “Stormwater Control Plan for Small Development Projects” template to include illustrations of the LID measures, an example submittal drawing, and possibly an example completed submittal. This should be done in time for review at the August Development Committee meeting. The BASMAA fact sheets, along with “Start at the Source” and other useful information, can be referenced in the “Stormwater Control Plan for Small Development Projects” template as useful design resources. The participants discussed a scenario where an addition is being done to an existing building or other project. It was agreed that, for the purpose of compliance with Provision C.3.i., new LID measures could be retrofit to an existing portion of the development; however, it would not be appropriate to take credit for LID measures that had already incorporated into the existing project.

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Provision C.3 and Provision C.6 Annual Work Plans—The participants reviewed the 2011-2012 work plans, noting items that had been completed and items that are still ongoing and should be continued in 2012-2013. David suggested reviewing whether a separate model Enforcement Response Plan should be developed for construction inspections (i.e., separate from the ERP for Industrial/Commercial Inspections and Illicit Discharges). The Committee directed Dan to draft 2012-2013 Work Plans for review and possible approval at the August meeting.

Open Discussion

David McIntyre described a proposed Orinda subdivision on lower Moraga Creek. A reviewing attorney had wanted to know why the rainfall intensity causing overflow from the proposed C.3 facility was characterized as a “5-year storm” and wanted to know whether the design standard should not be a “10-year-storm” as is standard for gutters and storm drains. It was clarified that stormwater treatment facilities are not designed for specific return interval (the overflow frequency is approximately 1-2 years at the minimum design parameters, but in reality a 5-year return period for an actual facility is a fair approximation, given multiple conservative factors built into the design).

Items for Next Meeting Agenda

The participants identified the following items to be discussed at the next meeting:

2011-2012 Annual Report

Feasibility of Infiltration, Evapotranspiration and Harvesting/Reuse—submittal to be incorporated with BASMAA Annual Report

Standard Specifications for LID Measures for Special Projects—final versions of BASMAA fact sheets and revised draft Stormwater Control Plan for Small Projects template

C.3 and C.6 Work Plans—draft FY 2012-2013 plans.

NEXT NEW DEVELOPMENT & CONSTRUCTION CONTROLS COMMITTEE MEETING:

Wednesday, August 22, 2012

1:30 PM – 4:30 PM

Conference Room “A”, Contra Costa County Public Works Department

255 Glacier Drive, Martinez, CA 94553

Administrative Committee Meeting Minutes

August 1, 2012

Attendance: MUNICIPALITY ATTENDED ABSENT

Voting Members City of Concord Dan Sequeira Contra Costa County Mike Carlson* Cece Sellgren/David Swartz CCC Flood Control District Mike Carlson Town of Danville Chris McCann/Michael Stella City of El Cerrito Stephen Prée City of Oakley Keith Coggins City of San Pablo Karineh Samkian (via phone) Non-Voting Members City of Walnut Creek Rinta Perkins City of Clayton Laura Hoffmeister Program Staff: Tom Dalziel Fan Ventura Elisa Wilfong *Not designated as agency representative for this Committee

1) Introductory Remarks: Chair Samkian (via phone) began the meeting at 9:35 am. After

self-introductions, Tom Dalziel welcomed the new Committee members and briefly reviewed the duties and responsibilities of the Committee. The Chair then proceeded to the agenda.

2) Election – FY 2012-13 Administrative Committee Vice-Chair: Moved/Seconded (Mike Carlson/Stephen Prée) to approve Dan Sequeira as Vice-Chair. Item passed unanimously. Samkian (via phone) requested Sequeira Chair the remainder of the meeting.

3) FY 2011-12 Annual Report Update A. Water Board Staff Approval and Expectations for Annual Report Format Section

C.10.d: Elisa Wilfong reminded Committee members Water Board staff had approved Annual Report section C.10.d. She urged Committee members to carefully review their expectations for reporting, which are outlined in their letter dated July 13 (previously distributed to the Management Committee on July 18). She encouraged Committee members to contact her with any questions in completing this section of the Annual

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Report. The Committee requested staff create a Frequently Asked Questions list on trash-related issues, and upload it to Groupsite, so that everyone can share what’s been discovered so far. She then provided an update on the planned meeting between BASMAA representatives and Water Board staff. The purpose of this meeting is to review and discuss BASMAA’s July 6 letter in response to Water Board staff’s letter dated June 7, 2012, which identified deficiencies with municipalities and BASMAA’s February 1, 2012 trash plans and reports, respectively. This meeting is believed to be the first of several meetings and will focus on priority non-technical policy issues. The meeting is scheduled for the morning of August 15, the same day as the Management Committee. Representing the Program will be Tom Dalziel, Dan Cloak, Elisa Wilfong, Lynne Scarpa, and Rinta Perkins. Committee members requested a staff report be added to the August Management Committee agenda reviewing the outcome(s) of the August 15 meeting.

B. Coordinating Signatory/Certification Authorizations and Approvals: Dalziel reported most City/Town Managers duly authorized their Management Committee representatives to sign and certify submittals on behalf of their agencies. Dalziel recalled the three elements to this year’s annual report: (1) the individual municipal reports; (2) the group program report; and, (3) the regional (i.e., BASMAA) supplemental reports. Duly authorized municipal representatives must approve the Program and BASMAA reports, and authorize the Program Manager to sign and certify these submittals on their behalf. This must be done prior to September 15. As a result, Dalziel recommended the September Management Committee meeting be held on September 12th rather than September 19th. This would allow sufficient time for preparation, review and approval of these reports. Committee members recalled this same process was used last year, and agreed to recommend the Management Committee approve this change in the September Management Committee meeting date. They also suggested the Program provide a conference call-in line for those duly authorized municipal representatives that cannot attend the meeting in person.

4) FY 2012-13 Administrative Committee Workplan A. Update Model Stormwater Ordinance: The Stormwater Ordinance Workgroup

completed a draft revised model stormwater ordinance, which is currently under review by the City/County Attorneys Association (CCAA) Stormwater Committee. This review should be completed soon, and a final draft model ordinance was expected for Administrative Committee review and consideration in October/November.

B. FY 2013-14 Group Program Budget: The Committee will begin this process January 2013.

C. Program Structure, Staffing and Tasks: Committee members will continue their

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review and development of recommendations regarding the Program’s organizational structure, staffing and tasks over the next several months.

D. Permit Reissuance Planning: Dalziel suggested the Committee or a Workgroup of the

Committee be established to begin planning efforts for reissuance of the permits. This item will be agendized in the Fall.

5) Review, Discuss and Recommend Next Steps for Municipal NPDES Compliance Needs Dalziel began with a brief overview of the information provided to and discussion held among the Management Committee members related to the Program’s structure, staffing and tasks, and municipal NPDES compliance needs. He then explained that with the vacancy of the Senior Watershed Management Planning Specialist position and now one of the two Watershed Management Planning Specialist positions, the Program is critically understaffed. He also explained the County is refusing to open a recruitment process for the Administrative Analyst position currently held by Tracy Hein – a temporary County employee. As a result, Ms. Hein has begun actively seeking full employment elsewhere. Dalziel indicated the Management Committee’s approval to increase hours and budget for consultant support services will ensure the Program continues to meet its compliance mandates through this fiscal year. Dalziel explained that managing consultant contracts and services in time intensive, and that using consultants to carry-out administrative tasks is inefficient. Dalziel urged the Administrative Committee to consider recommending now that the vacant Senior Watershed Management Planning Specialist position be filled. Dalziel stated it was critical for the Program to retain an individual that has the knowledge, skills and abilities needed to assist in overall management of the Program, and someone that can to act of his behalf when unavailable. A lengthy discussion ensued. The Administrative Committee discussed next steps to best position the Program to meet municipal stormwater compliance needs for the duration of the current permits. Administrative Committee members acknowledged this review would take several months; however, they agreed there was a critical need to move forward now in filling the Senior Watershed Management Planning Specialist position. Members also acknowledged it is currently taking approximately 10-14 months for the County to complete the recruitment process. A review of whether to fill the now vacant Watershed Management Planning Specialist position would continue next month. It was suggested that Committee members review the various funding options outlined in the Task 4 Report for the Funding Initiative. Committee members also agreed the Program Manager should meet with the Public Managers Association in Fall to review and obtain input on some of the policy issues being discussed by the Management Committee.

6) Approve Draft August 15, 2012 Management Committee Agenda Tom reviewed draft agenda, which included the addition of a staff report on the planned August 15 meeting between Water Board staff and BASMAA representatives on trash

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control policy issues. The draft agenda with the above addition was approved by consensus of Committee members.

7) Old/New Business: Dalziel reported the Cities of Pinole and San Ramon each received a “Notice of Deficiency” (NOD) related to their Fiscal Year 2011/11 reporting on Provision C.3.h. “Operation and Maintenance of Stormwater Treatment Systems”. The City of Pleasant Hill received a NOD regarding the format of its “Construction Site Inspection Tracking Database”, which Water Board staff requested to review subsequent to receipt of their Fiscal Year 2010/11 Municipal Annual Report.

8) Adjournment: Vice-Chair Sequeira adjourned the meeting at 11:25 am. Next Meeting: Wednesday, September 10, 2012, 9:30 am – 12 Noon, 255 Glacier Drive,

Martinez, Conference Room A TD:fv G:\NPDES\Admin Committee\Minutes&Attend\12 13\AC Minutes 2012-08 (draft).doc

TH:fv

G:\NPDES\Management Committee\Packet\12-13\Shells\Tracy\2012-08\Pres Item A.doc

Date: August 15, 2012

To: Management Committee From: Matt Bolender By: Tracy Hein, Administrative Analyst Contra Costa Clean Water Program Subject: Presentation Item A – Used Oil Diorama Demonstration

Recommendation: Receive presentation. Background: For the past 16 years, Matt Bolender has managed funds awarded through the CalRecycle Oil Payment Program (OPP) Grant. The Grant’s mission is to educate the public about the importance of recycling used motor oil and filters. Bolender and his team reach out to elementary school children with a performance entitled, “The Mr. Funnelhead Show”. Mr. Funnelhead, the Captain of Clean Water and Used Oil Recycling in Contra Costa County, is the star. Performed in multi-purpose rooms for grades 2 - 5, the program has educated over 110,000 children since 1995. Along with outreach at schools and certification of used oil recycling centers, Matt also attends community events throughout the County. His newest creation is a water-active diorama, which shows how improperly disposed oil impacts our local water resources. With the help of his team, Bolender travels throughout the County teaching the importance of recycling used motor oil. The new Used Oil Diorama is a great teaching tool to demonstrate various ways that oil can reach our waterways, and the importance of recycling your used oil. Fiscal Impact: None Attachment(s): Attachments, if any, will be provided at the meeting.

Date: August 15, 2012 To: Management Committee From: Tom Dalziel, Program Manager Dan Cloak, Program Consultant Contra Costa Clean Water Program Subject: Presentation Item B – Construction Site Inspection Reports and Tracking

Database

Recommendation: Receive presentation.

Background: MRP Provision C.6.e.ii.(4) states:

“All [construction site] inspections must be recorded on a written or electronic inspection form. Inspectors shall follow the ERP [Enforcement Response Plan] if a violation is noted and shall require timely corrections of all actual and threatened violations of local ordinances observed. All violations must be corrected in a timely manner with the goal of correcting them before the next rain event but no longer than 10 business days after the violations are discovered. If more than 10 days are required for compliance, a rationale shall be recorded on the inspection form. Permittees shall track in an electronic database or tabular format all inspections. This electronic database or tabular format shall be made readily available to the Executive Officer and during inspections and audits by the Water Board staff or its representatives…”

Water Board staff has requested this “electronic database or tabular format” from a number of municipal permittees, including Contra Costa permittees. The Program has developed the following tools to assist municipalities with recording and tracking construction inspections:

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1) An electronic inspection form in Adobe Acrobat forms format, the contents of which can be exported to an Excel-compatible spreadsheet.

2) An Excel spreadsheet for tracking inspections, with the headings shown in

a form incorporated in the MRP Fact Sheet. This presentation will review construction inspection reporting and tracking requirements, permittee experience responding to Water Board requests, and the two tools. Fiscal Impact: None Attachment(s): Links to the Adobe Acrobat form and the Excel spreadsheet will be sent in an email following the meeting. TD:fv G:\NPDES\Management Committee\Packet\12-13\Shells\Tom\2012-08\Presentation Item B.doc

Date: August 15, 2012

To: Management Committee

From: Tom Dalziel, Interim Program Manager

Contra Costa Clean Water Program Subject: Action Item A - APPROVE the Revised Work Plan and Budget for

Brown & Caldwell Consultants for Implementation of the Required HMP Model Calibration and Validation Monitoring Project for a Cost Not to Exceed $106,960 Using $78,860 Previously Allocated Reserve Funds and $28,100 Provided in the Approved Fiscal Year 2012/13 Group Program Budget

Recommendation: Approve the attached revised work plan and budget. Background: The Stormwater C.3 Guidebook contains factors for sizing the area, volume, and underdrain flow rate of stormwater treatment + flow control facilities for new developments. These factors were developed using a continuous-simulation rainfall/runoff model for the facilities and 33 years of hourly rainfall data. The modeling approach was included in the Program’s Hydrograph Modification Management Plan (HMP), which was submitted to the Water Board in 2005 (in compliance with the previous NPDES permit) and approved in 2006. The HMP incorporated a Model Calibration and Validation Plan. MRP Attachment C, “Contra Costa Permittees Hydromodification Management Requirements,” continued this requirement into the current permit term. The Program is to monitor flow from IMPs to determine the accuracy of the inputs and assumptions used in the model and to evaluate the flow-control effectiveness of the facility designs. Permittees are required to monitor five locations for a minimum of two rainy seasons. The MRP also requires the Program to prepare a justification for current design criteria used for IMPs. The current design criteria allow for IMPs to discharge

through a flow-control orifice at a maximum rate equal to two-tenths the modeled peak pre-project runoff peak flow that has a recurrence interval of two years (0.2Q2). By April 1, 2014, the Program must provide monitoring results showing flows greater than half this maximum rate (from 0.1Q2 to 0.2Q2) are also sufficiently controlled by the combined effects of infiltration to native soil and evapotranspiration from IMPs. (Alternatively, the Program can provide another justification or else change the design criteria and increase the required IMP sizes.) Working with the City of Walnut Creek and City of Pittsburg staff, Program staff and consultants identified two sites with a total of five facilities that are appropriate for monitoring: The Contra Costa County Fire Prevention Bureau offices on Loveridge Road in Pittsburg, and the Walden Park Commons townhouse development in Walnut Creek. On the Development Committee’s recommendation, on June 16, 2010 the Management Committee directed staff to retain the Flood Control District to conduct the monitoring at a cost not to exceed $200,000, and to also retain Brown and Caldwell to perform the required modeling work for a cost not to exceed $78,860. Coordination of the two contractors and preparation of the required submittal would be done by Dan Cloak Environmental Consulting under a separate contract. Flood Control District staff installed monitoring equipment on the five facilities and obtained data for the 2011-2012 wet season. The contract with Brown and Caldwell was delayed pending acquisition of data that could be used for model verification and calibration, and further delayed pending the outcome of the Program’s January 2012 proposal for a Proposition 84 stormwater planning and monitoring grant. The grant would have covered a portion of the Program’s expenses for implementing the model verification and calibration project, funded an additional year of monitoring, and also paid for some additional analyses by Brown and Caldwell. The State Water Resources Control Board published the funding list at the end of June; the Program’s proposal was not included. After receiving this information regarding the grant application, Program staff and consultants decided to recommend to the Management Committee to revise and expand Brown and Caldwell’s scope to incorporate some of the key additional analyses. In broad outline, the previously approved scope included the following tasks:

Adapt the HSPF model to each of the five test locations. Compare predicted outflows to observed outflows.

Review the Program’s draft April 1, 2014 submittal to the Water Board. The revised work plan (attached) includes those tasks plus the following additional tasks:

Capture and record simulated runoff volumes evapotranspirated, infiltrated, and discharged through the underdrain orifice.

Capture and present a time series of simulated storage volumes. Compare predicted and observed storage volumes and outflow volumes as

well as outflow rates and durations.

Adjust model parameter values to represent observed results obtained from the five facilities.

Evaluate sizing factors and orifice sizes required for 0.1Q2 and 0.2Q2 compliance.

The additional tasks will facilitate negotiations with Water Board staff on HMP requirements and on stormwater retention/treatment (LID) requirements for the forthcoming permit term. Staff requested Brown and Caldwell to revise their proposed scope of work and budget to incorporate the additional tasks. Following negotiations, Brown and Caldwell agreed to complete the work for a not-to-exceed cost of $106,960, an increase of $28,100 over the original proposal of $78,860. Fiscal Impact: The previously approved and allocated $78,860 is being held as an “Allocated Reserve”. The revised work plan and increased budget was anticipated and included in preparation of the adopted Fiscal Year 2012/13 Group Program budget (see Budget Line Item 8.B). Attachment(s): 1. Brown and Caldwell HMP Monitoring Work Plan 2. Brown and Caldwell CCCWP HMP Monitoring Budget TD:dc G:\NPDES\Management Committee\Packet\12-13\Shells\Tom\2012-08\Action Item A.docx

Date: August 15, 2012 To: Management Committee From: Tracy Hein, Administrative Analyst Contra Costa Clean Water Program Subject: Action Item B – APPROVE the Public Information/Participation

Committee’s Recommendation to Contract with S. Groner Associates, (SGA) Inc., for Public Information and Outreach Services at a Cost Not to Exceed $223,000 for Fiscal Year 2012/13, as Provided for in the FY 2012/13 Budget

Recommendation: Approve the Public Information/Participation (PIP) Committee’s recommendation to contract with SGA, Inc., for Fiscal Year 2012/13. Based on satisfactory performance of the consultant during the remainder of the current fiscal year, SGA, Inc.’s contract could be extended for Fiscal Year 2013/14. Background: Consultant services are retained to implement public education and outreach activities each fiscal year. O’Rorke, Inc., has provided services for the past three (3) years. As required every three years, the PIP Committee conducted a Request for Proposal (RFP) process to select a consultant for Fiscal Year 2012/13. Contra Costa Clean Water Program (Program) staff initially contacted nearly one hundred (100) firms to determine their interest in providing services to the Program. Nineteen (19) firms expressed interest, and were requested to respond to the RFP. Of this number, six (6) firms submitted proposals. The PIP committee members and Program staff responsible for selection of the contractor felt that four (4) of the six (6) addressed the RFP requirements, met the qualifications, and thus warranted a follow-up interview. The firms who provided competitive proposals for consideration, and were interviewed were:

1. Design2Market, Inc., 2. O’Rorke, Inc., 3. SGA, Inc., and

4. TRG & Associates Interviews were held on July 26, 2012 with PIP Committee and Program staff representatives. After narrowing the selection to two candidate firms, and significant discussion on what would be best for the program in the current fiscal year and the future, SGA, Inc., was chosen for Fiscal Year 2012/13. Contract talks have commenced with SGA, and the firm has indicated that they will be able to provide services requested by the Program based on the approved budget. Therefore, this item is before you for consideration. Funds for this contract were approved in the Program’s 2012/13 budget. Should the Management Committee approve continuing forward with the SGA contract, activities will commence immediately, with the primary focus being the development of an urban pesticide campaign, and youth outreach required in the Municipal Regional Permit, along with Program website enhancement. Fiscal Impact: Funds approved in Fiscal Year 2012/2013 Program budget. Attachment(s): None TH:fv G:\NPDES\Management Committee\Packet\Shell\Tracy\2012-08\Act Item A Aug_15.doc

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Date: August 15, 2012 To: Management Committee

From: Tom Dalziel, Program Manager

Contra Costa Clean Water Program Subject: Action Item C – APPROVE the Administrative Committee’s

Recommendation to Fill the Vacant and Fully Funded Senior Watershed Management Planning Specialist Position, and to Request the County to Immediately Initiate the Recruitment Process for the Position (Tom Dalziel)

Recommendations: APPROVE the Administrative Committee’s recommendation to fill the vacant Senior Watershed Management Planning Specialist Position, which is fully funded for Fiscal Year 2012/13, and to direct the Program Manager to request the County to immediately initiate the recruitment process for the position. Background: At the May 16, 2012 Management Committee meeting, the Administrative Committee requested the Management Committee approve their recommendation to fill the Senior Watershed Management Planning Specialist position (see Attachment 1 for further background). The Management Committee agreed to defer a decision pending further review and discussion of current and future tasks performed by Program staff and consultants. At the June and July Management Committee meetings, Committee representatives reviewed and discussed:

The status of funding for individual municipal stormwater programs; The role of the Contra Costa Clean Water Program (CCCWP);

The CCCWP’s organizational structure and staffing levels; A 12-year history of CCCWP budgets, agencies’ cost share, reserve balances,

and stormwater utility assessment revenue return-to-source percentages;

Municipal tasks implemented individually and collectively through the CCCWP;

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A comparison of Bay Area stormwater programs staffing, organization, populations, and budgets;

Fiscal Year 2012/13 SUA funding allocated for local and group NPDES compliance activities, along with return-to-source percentages by municipality;

Rising permit compliance costs, specifically the anticipated costs associated with operation and maintenance of full trash capture devices;

Pros and cons of varying levels of consultant support services;

Municipalities reliance on the Program for guidance, expertise and compliance assistance;

Municipalities inability to retain additional staff or take on further work (i.e., tasks currently being implemented collectively);

Whether any Program tasks can be eliminated, reduced or made more efficient; and,

Potential benefits of reorganizing the Program as a 501(c)(3) or 501(c)(4) non-profit corporation.

At the conclusion of these discussions in July, most Management Committee representatives acknowledged the Program is critically understaffed, and would support filling the one of the two vacant Program staff positions (i.e., Senior Watershed Management Planning Specialist position or the Watershed Management Planning Specialist position), but needed further information before deciding on whether to fill both positions. The Management Committee directed the Program Manager and Administrative Committee members to review and research the input provided, and to return to the Management Committee with recommendations over the next several months. Discussion: The Administrative Committee met on Wednesday, August 1st, and began discussing next steps to best position the Program to meet municipal stormwater compliance needs for the duration of the current permits. Administrative Committee members acknowledged this review would take several months; however, they agreed there was a critical need to move forward now in filling the Senior Watershed Management Planning Specialist position. It is currently taking approximately 10-14 months for the County to complete the recruitment process. Administrative Committee members agreed the required knowledge, skills and abilities of the Senior Watershed Management Planning Specialist position (see Attachment 2) were needed to assist the Program Manager with the administration and supervision of staff and consultants, and for preparations for reissuance of the Municipal Regional Permit. The Administrative Committee is recommending Management Committee approval to fill the vacant Senior Watershed Management Planning Specialist

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position, and to direct the Program Manager to request the County to immediately initiate the recruitment process. Fiscal Impact: Funding for the Senior Watershed Management Planning Specialist position is provided in the adopted Fiscal Year 2012/13 Group Program budget. Each municipality’s prorata funding allocation for the position is attached (Attachment 3). If approved, it is believed it would take the County a minimum of 10 months to complete the recruitment process. This would leave all or a significant portion of the funding for this position unspent at the conclusion of Fiscal Year 2012/13, which could be encumbered for Fiscal Year 2013/14, or returned to municipalities. Attachment(s): 1. May 16, 2012 Staff Report – Action Item “A”, Management Committee

Meeting 2. Senior Watershed Management Planning Specialist Position Job Specification 3. Municipal Funding Allocation for the Senior Watershed Management Planning

Specialist Position

TD:fv G:\NPDES\Management Committee\Packet\12-13\Shells\Tom\2012-08\Action Item C.docx

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Date: May 16, 2012 To: Management Committee


Contra Costa Clean Water Program Subject: Action Item A – APPROVE the Administrative Committee’s

Recommendation to Fill the Senior Watershed Management Planning Specialist Position, and to Request the County to Immediately Conduct an Examination for the Position.

Recommendations: Approve the Administrative Committee’s recommendation to fill the existing Senior Watershed Management Planning Specialist position, and to request the County Human Resources Department to immediately conduct an examination for the position. Background: With the retirement of Donald Freitas on March 30, 2010, the Management Committee directed the County to appoint the Program’s Senior Watershed Management Planning Specialist, Tom Dalziel, to Interim Program Manager. The Management Committee then requested the newly appointed Interim Program Manager to review and make a recommendation regarding future staffing needs. At the time of Donald Freitas’ retirement and over the following 14 months, the Program was involved in a flood of activities and impacted by a number of circumstances including, but not limited to:

The retirement of Donald Freitas required the newly appointed Interim Program Manager to fulfill the duties of the Program Manager and the Senior Watershed Management Planning Specialist positions (April 2010 – May 2011)

Adoption of the revised Model Stormwater Ordinance (January - June 2010)

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Typewritten Text

Attachment 1

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Negotiation and adoption of the reissued East Contra Costa County Municipal NPDES Permit (April - September 2010)

Resignation of Kristen Hardeman for full-time position in another County department, leaving vacant the Program’s Clerical Senior-Level position (September – October 2010)

Hiring temporary agency Clerical, Valerie Wiley (October 2010 – December 2011, request to County for renewal every 3 months)

New format for and adoption of the Group Program Budget (January - March 2011)

Maternity leave - Watershed Management Planning Specialist, Elisa Wilfong (June – December 2010)

Year-one implementation of the recently adopted Municipal Regional Permit mandates

Initiated development and launched the Program’s Groupsite (February-June 2011)

Resignation of Michelle McCauley for promotion to another County department, leaving vacant the Program’s Administrative Analyst position (September – November 2011)

Hiring temporary County employee Tracy Hein, Administrative Analyst (November 2011 - Present)

Planned and conducted a stormwater funding alternatives project (i.e., “2012 Community Clean Water Initiative) (January 2010 – May 2012)

In May 2011, following the conclusion of an open recruitment process to permanently fill the Program Manager position, the Management Committee approved the selection of Tom Dalziel to fill the position. This action left vacant the Program’s existing Senior Watershed Management Planning Specialist position. Program Manager’s Review of Program Staffing At the time of Donald Freitas’ retirement in March 2010, Program staff consisted of the following five (5) full-time and one (1) part-time (28/40) permanent employees: 1. Donald P. Freitas, Program Manager (1991) 2. Tom Dalziel, Senior Watershed Management Planning Specialist (1994) 3. Elisa Wilfong, Watershed Management Planning Specialist (2004) 4. Jamison Crosby, Watershed Management Planning Specialist (2005) 5. Michelle McCauley, Administrative Analyst (2002) 6. Kristen Hardeman, Clerical Senior-Level (28/40) (2000) Current staffing consists of three (3) full-time and one (1) part-time (32/40) permanent employees, and one (1) full-time temporary employee. The staffing

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levels in March 2010 and the staffing levels in place now, including the approximate years of experience with the Program, are compared below:

March 2010 (Then) May 2012 (Now)

Name/Title/Status Years Name/Title/Status Years

Freitas/Manager/Permanent 19 Dalziel/Manager/Permanent 18

Dalziel/Senior/Permanent 16

Wilfong/Specialist/Permanent 6 Wilfong/Specialist/Permanent 8

Crosby/Specialist/Permanent 5 Crosby/Specialist/Permanent 7

McCauley/Analyst/Permanent 8 Tracy Hein/Analyst/Temporary 1

Hardeman/Clerical/(28/32) 10 Fan Ventura/Clerical/32/40) 1

Total Years 64 Total Years 35

The level of staffing in place in March 2010 was established in January 2003, when the Management Committee approved the creation of a second Watershed Management Planning Specialist position. The ever-increasing permit mandated activities contained in the 1998-2003 and 1999-2004 stormwater permits issued by the San Francisco Bay and Central Valley Regional Water Quality Control Boards, respectively, and the administrative work necessary to support the Group Program warranted this level of staffing, which also included significant technical support services. Since that time, Group Program tasks have increased. As was anticipated with the adoption of the Municipal Regional Permit in October 2009, and the East County Permit in September 2010, we have seen a dramatic increase in opportunities for coordinating and conducting stormwater compliance activities on a regional scale through the various Bay Area Stormwater Management Agencies Association (BASMAA) committees and associated regional workgroups. While regional coordination had been occurring from the inception of the Program, regional collaboration on a variety of projects with detailed scopes of work and significant budgets increased dramatically. Prior to the MRP, regional projects were limited to less than a few each year (e.g., mobile surface cleaner program, regional advertising campaign, Clean Estuary Partnership, etc…) with total yearly expenditures generally less than $250,000. Now, there are literally dozens of projects with budgets totaling on average over $1,000,000 per year. This coordination on regional projects has undoubtedly helped to mitigate the rising costs of the stricter permit standards. However, this regional coordination has resulted in an even greater burden on Program staff’s time. Program staff and consultants are now more involved in many more regional meetings planning, overseeing and conducting a variety of regional activities. These activities must then be reported to and vetted by the various Program committees, and approved by the Management Committee. The Program’s organizational committee structure was modified in November 2009, and

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incorporated into the revised Program Agreement (2010-2025) in June 2010, to help facilitate coordination and implementation of regional projects. With the increased participation by municipal stormwater coordinators, this structure has been effective. Combined with the significant increase in regional projects and activities, Program activities are ramping up, particularly with respect to water quality monitoring such as:

Implementation of status monitoring in rotating watersheds and various monitoring projects including stressor source identification and best management practice effectiveness investigations

Implementation of the long term monitoring station(s), and pollutants of concern studies and pilot projects (e.g., urban retrofits and diversions)

Planning and studies related to Total Maximum Daily Load (TMDL) development (i.e., Delta methyl mercury), and monitoring for emerging pollutants of concern (e.g., nutrients, PBDEs, etc…)

Provision C.3 amendments and the ever-changing priorities imposed by federal and state regulators on how runoff should be managed has continued to require a significant investment of Program resources. Planning for and negotiating reissuance of the Municipal Regional Permit and the East Contra Costa County Municipal NPDES Permit will also require a significant amount of Program staff’s time over the next several years. It has become increasingly difficult for the Program Manager to manage the administrative aspects of the Program (e.g., budgets, contracts, supervision, etc…); oversee the plethora of mandated permit programs being implemented by the Program and regionally; and, to develop strategies and seek opportunities for meeting future challenges. Prior to Donald Freitas’ retirement in March 2010, this work was conducted by the Program Manager with the assistance of the Senior Watershed Management Planning Specialist. The assistance of the senior was critical to allow the Program Manager the ability to anticipate, plan, and prioritize next steps; and, to respond to a variety of events and needs (e.g., municipal audits and response to Water Board staff requests and inquiries; advocacy for municipal stormwater agency positions and interests; and, liaison to business groups, public managers association, state and federal regulators, etc…). For the past two years, Program staff have been deferring vacations and often working after hours and on weekends to manage the ever-increasing workload. Permit compliance is Program staff’s number one priority. Program staffing levels and experience are at a critical low. This combined with the increased permit mandates, many of which are being met at the Program level and/or

5

regional-level, warrants the Senior Watershed Management Planning Specialist position be filled. The senior position will provide much needed support to the Program Manager, assist with supervision of staff and support to the Program, and provide necessary succession training. Tremendous challenges and opportunities lie ahead for the Program. Significant strides are being made in addressing pesticide toxicity through the reform of USEPA and the California Department of Pesticide Regulation’s review and registration procedures for pesticides. Implementation of existing and development of new Total Maximum Daily Loads (TMDLs) are going to be requiring more stringent permit mandates for the foreseeable future. State regulators will continue to require a phased approach to water quality retrofit improvements to existing storm drainage conveyance infrastructure (e.g., trash, sediment, rainwater harvesting, etc…). Municipalities will continue to be challenged with meeting the mandates to: (1) identify and abate illegal dumping and illicit discharges; (2) conduct increased inspections, with appropriate follow-up and enforcement, of construction sites, businesses, and C.3 stormwater management facilities; and, (3) implement, track and report on expanded operation and maintenance programs on municipal drainage infrastructure and other municipal facilities, etc…. Furthermore, as we have learned through the stormwater funding initiative, much more needs to be done to inform and educate businesses and residents of their role in protecting our local waterways, and the critical need for increased investment in clean water. The Contra Costa Clean Water Program’s structure and organization is exemplary, and, for good reason, is seen by other stormwater quality professionals as a model throughout the state. Our Program is admired both for its organizational structure, which employs permanent Program staff working at the direction of municipal stormwater coordinators and representatives, and for its innovative and practical contributions to the stormwater profession (e.g., commercial/industrial inspections using POTW pre-treatment inspectors, stormwater quality and quantity management using rain gardens, stream-health evaluations looking at aquatic insect biodiversity, etc…). Furthermore, our effort to increase funding to comply with the ever-increasing federal and state permit mandates with a property-related fee on a countywide basis, though unsuccessful, was unprecedented and watched closely by public agencies throughout the state. Los Angeles County is now pursuing the same countywide approach. Administrative Committee’s Recommendation At the May 2, 2012 Administrative Committee meeting, the Program Manager indicated, for many of the reasons discussed above, his intent to recommend the Senior Watershed Management Planning Specialist position be filled after

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remaining vacant since May 2011. He requested their input. After discussion, there was consensus among the Administrative Committee to move forward in requesting the County to immediately fill the position, which could take 6-9 months. They directed the Program Manager to not delay, and to put this item on the May 16, 2012 Management Committee action calendar. Fiscal Impact: Funding for the Senior Watershed Management Planning Specialist position is provided in the adopted Fiscal Year 2012/13 Group Program budget. Should the Management Committee approve the Administrative Committee’s recommendation, it would likely take the County a minimum of 6 months to conduct the examination and promulgate a hiring list from which the Program can then conduct interviews. This will leave a significant portion of the funding for this position unspent at the conclusion of Fiscal Year 2012/13. Attachment(s): None.

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Date: August 15, 2012 To: Management Committee


Contra Costa Clean Water Program Subject: Action Item D – APPROVE the Administrative Committee’s

Recommendation to Reschedule the Regularly Scheduled Wednesday, September 19, 2012 Management Committee Meeting to Wednesday, September 12, 2012

Recommendations: Approve the Administrative Committee’s recommendation to reschedule the regularly scheduled Wednesday, September 19, 2012 Management Committee meeting to Wednesday, September 12, 2012. Background: The Administrative Committee is recommending Management Committee approval to hold the September 2012 Management Committee meeting one week earlier (i.e., September 12th instead of September 19th) to accommodate approval of Group Program and BASMAA Regional Supplemental Annual Reports prepared on behalf of all Permittees. These reports are due to the Water Boards by 5:00 PM on September 15, 2012. If approved, Program staff will provide a conference call-in line for those duly authorized representatives that are unable to attend the rescheduled meeting in person. The meeting would be held in Conference Room “A”, Contra Costa County Public Works Department, 255 Glacier Drive, Martinez. NOTE: Each municipality’s authorized or duly authorized representative must attend (i.e., in person or by conference call) the September 12, 2012 Management Committee in order to vote approval of the reports, and to authorize the Program Manager to sign and certify the submittals on their behalf. The List of Authorizations for Compliance with Municipal Stormwater Permit Reporting Signatory Requirements is attached. The Program Manager will accept

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a vote he receives by email [email protected] prior to the start of the September 12, 2012 Management Committee meeting, which is scheduled for 1:30 PM. Fiscal Impact: None; however, should any individual municipality not approve the Group Program Annual Report or BASMAA’s Regional Supplemental Annual Reports, they must report on these activities individually. Failure to submit an Annual Report could result in fines or penalties, and/or third party law suits for non-compliance with the Municipal Stormwater Permits. Attachment: List of Authorized and Duly Authorized Municipal Representatives

TD:fv G:\NPDES\Management Committee\Packet\12-13\Shells\Tom\2012-08\Action Item D.docx

mailto:[email protected]

As of 8/9/2012

LIST OF AUTHORIZATIONS FOR COMPLIANCE WITH MUNICIPAL STORMWATER PERMIT REPORTING SIGNATORY REQUIREMENTS

Municipality Authorized Representative(s) Principal Executive Officer Date of Authorization

City of Antioch Phil Hoffmeister Ron Bernal

Jim Jakel Sept. 14, 2010

City of Brentwood Paul Eldridge, or ranking elected official

Paul Eldridge NA

City of Clayton Laura Hoffmeister David Woltering

Gary A. Napper Sept. 15, 2010

City of Concord Daniel Sequeira Danea Gemmell Frank Kennedy

Valerie Barone April 20, 2012

Contra Costa County David Twa, or ranking elected official David Twa NA

Flood Control District Mike Carlson Tim Jensen

Julie R. Bueren June 6, 2011

Town of Danville Chris McCann Steve Lake Michael Stella

Joseph A. Calabrigo Nov. 1, 2010

City of El Cerrito

Garth Schultz Melanie Mintz Jerry Bradshaw Karen Pinkos

Scott Hanin Sept. 19, 2011

City of Hercules Steve Duran, or ranking elected official

Steve Duran NA

City of Lafayette Donna Feehan Ron Lefler

Steven Falk Sept. 15, 2010

City of Martinez Tim Tucker

Khalil Yowakim Philip Vince

Sept. 21, 2010

Town of Moraga Public Works Director/Town Engineer

Staff Engineer Frank Kennedy

Jill Keimach Nov. 1, 2010

City of Oakley Jason Vogan

Keith Coggins Bryan Montgomery June. 29, 2011

City of Orinda Charles Swanson Cathleen Terentieff

Janet Keeter Sept. 14, 2010

City of Pinole Dean Allison Belinda B. Espinosa Oct. 7, 2010

City of Pittsburg Jolan Longway Laura Wright Keith Halvorson

Joe Sbranti Oct. 4, 2010

City of Pleasant Hill Rod Wui June Catalano Sept. 20, 2010

City of Richmond Lynne Scarpa Joanne Le

Bill Lindsay Nov. 17, 2011

City of San Pablo Karineh Samkian Adele Ho

Matt Rodriguez Sept. 20, 2010

City of San Ramon Steven Spedowfski Robin Bartlett Maria Robinson

Greg Rogers

July 5, 2011

City of Walnut Creek Rinta Perkins Steve Waymire Heather Ballenger

Ken Nordhoff

Jan. 10, 2011

G:\NPDES\Management Committee\Packet\12-13\Shells\Tom\2012-08\Action Item D Att 1.docx

Date: August 15, 2012 To: Management Committee From: Tom Dalziel, Program Manager Subject: Report Item A – Trash Load Reduction Implementation

Recommendation: Receive report. Background: BASMAA representatives will be meeting with Water Board staff in the morning of August 15 to review and discuss BASMAA’s July 6 letter in response to Water Board staff’s letter dated June 7, 2012. Water Board staff’s June 7 letter identified deficiencies with municipalities and BASMAA’s February 1, 2012 trash plans and reports, respectively. The August 15 meeting, which will be first of several meetings over the next several months, will focus on priority non-technical policy issues related to BASMAA’s baseline trash load and tracking methodology. Representing the Program will be Lynne Scarpa, Rinta Perkins, Dan Cloak and Tom Dalziel. These representatives will provide an oral report to the Management Committee on the outcome(s) of this meeting, including next steps Fiscal Impact: None Attachment(s): None TD:fv G:\NPDES\Management Committee\Packet\12-13\Shells\Tom\2012-08\Report A.docx

Next BASMAA PI/P Committee meeting is Wednesday, July 25, 2012

Meeting Summary

Public Information / Participation Committee

Wednesday, June 27, 2012 Introductions, Announcements, Changes to Agenda ........................................... Geoff Brosseau Approval – May 23, 2012 meeting summary ........................................................ Geoff Brosseau

Vote: Committee members approved the meeting summary. Regional Outreach ................................................................. Cynthia Butler / Nick Laurrell, SGA

The Regional Outreach Campaign work group received updates and discussed the following:

Early successes: Facebook, website and brand - what does that mean and how should you look to work with your reps to grow on that?

Agreement: Representatives agreed that the focus needs to remain on litter and creating the social norm, and not be diluted by off-litter topics or issues

Action: Representatives should send Facebook ideas and post requests to Nick Laurell.

The Video Contest: Now the focus of Be the Street; what's on the horizon for the Video Contest?

Reports: July will be a lot about reports for us; here's what we're planning to do, are we missing anything?

Questions/open floor

Action: Nick Laurell will research printing costs as well as costs of stands or hangers for cut-outs and provide that information to the work group.

Regional Media Relations ......................................................Julia Fishman for Sharon Gosselin

The Committee was briefed on the status of 2011-12 pitches and brainstormed the pitches and other tasks for the 2012-13 work plan.

Our Water, Our World .................................................................Geoff Brosseau / Annie Joseph

Committee members received and discussed an update, and discussed next steps Greener Pesticides for Cleaner Waterways .......................................................... Athena Honore

Committee members discussed and provided comments on a budget and work plan

Action: The Committee will make this the main topic of the July meeting.

BASMAA PI/P Comm. DRAFT 2 June 27, 2012

Meetings Attended

Representing Name Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

1 Alameda Co. CWP Sharon Gosselin P P P P X P

2 Alameda Co. CWP Jim Scanlin P X P P P X P P P

3 Alameda Co. CWP Cynthia Butler P P P P P X P P

4 Contra Costa CWP Michelle McCauley P P

5 Contra Costa CWP Tracy Hein P P P P P

6 Contra Costa CWP Dan Jordan P P P P P

7 Contra Costa CWP Rinta Perkins X P P P P

8 Fairfield-Suisun URMP Kevin Cullen P P P P P

9 Marin Co. STOPPP Gina Purin P P P P

10 Marin Co. STOPPP Howard Bunce P

11 Napa Co. SPPP Jack Betourne X P P

12 Napa Co. SPPP Gerardo Mendez X P

13 SM Co. WPPP Tim Swillinger P P X P P P X P P P

14 SM Co. WPPP Matt Fabry P

15 SC Valley URPPP Vishakha Atre P P X X P P P X P P

16 SC Valley URPPP Jill Bicknell P P

17 Vallejo San & FCD Jennifer Kaiser P P P P P P P P

18 BASMAA Geoff Brosseau P P X P P P P X P P P

19 City of San Jose Elaine Marshall P P P P P P

20 City of San Jose Cheryl Wessling P

21 City of Palo Alto Karin North P

22 City of Palo Alto Maree Doden P P P P P P P

23 City of Modesto Gayle Ziegler P P P P P

24 Union Sanitary District Mike Auer P

25 S. Groner & Assoc. Erica Hooper P X P P P

26 S. Groner & Assoc. Nick Laurell P X P P P X P P P

27 Consultant Annie Joseph P P P P P P P P

28 City of Sunnyvale Jackie Besoyan P P P P P P X

29 O’Rorke Julia Fishman P P P P P P

30 O’Rorke Alexis Carmona P

31 Regional Water Board Jan O’Hara P

32 City of Roseville Delyn Ellison-Lloyd P P

33 SFEP Athena Honore P P

X = In-person; P = by phone

DRAFT Meeting Summary

Municipal Operations Committee

Thursday, June 21, 2012

Introductions, Announcements, Changes to Agenda ............................................... Elisa Wilfong

Approval – May 17, 2012 meeting summary ............................................................ Elisa Wilfong

Vote: Committee members approved the meeting summary as drafted. Review – Brochure: C.15 Fire sprinkler testing ....................................................... Elisa Wilfong

Committee members reviewed and discussed comments and edits to the draft fire sprinkler brochure.

Action: Geoff Brosseau will send out the CalFire BMP Manual and ask Committee members to comment regarding appropriateness of incorporating or referencing it.

Action: Elisa Wilfong will revise the brochure based on comments and references and provide to the Committee for final review.

Update – Guidance: C.2 Pump station monitoring exception criteria ............................................................................ Jim Scanlin / James Downing

Jim Scanlin and James Downing updated the Committee on their discussons regarding the possbility of developing exception criteria – noting that becauue of the variability in pump stations, developing consistent criteria was likely not possible. Instead, Committee members discussed the more viable approach of a pump station-by-pump station requests to the Regional Water Board for consideration of removing certain stations from the inspection and / or monitoring lists.

Action: Committee members should send a list of pump stations in their area that they see as candidates for such requests and the reasons why to Jim Scanlin and James Downing.

Action: Jim Scanlin and James Downing will review the lists and reasons and make a recommendation of next steps.

Next Municipal Ops Committee Meeting is Thursday, July 19, 2012

BASMAA MuniOps Committee – Meeting Summary DRAFT June 21, 2012

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Meetings Attended


1 Alameda Co. CWP Jim Scanlin X P X X X X X P

2 Contra Costa CWP Lynne Scarpa X X X X

3 Contra Costa CWP Elisa Wilfong X X X X X X P

4 Fairfield-Suisun URMP Kevin Cullen P X X P

5 Marin Co. STOPPP Terri Fashing P

6 Napa County SPPP Jack Betourne P

7 SM Co. WPPP / EOA Fred Jarvis X X X

8 SM Co. WPPP Matt Fabry P P

9 SM Co. WPPP / EOA Kristin Kerr X X X X X P

10 SC Valley URPPP / EOA John Fusco X X X X X

11 SC Valley URPPP / EOA Chris Sommers X X X X X X X

12 SC Valley URPPP / EOA Nick Zigler X

13 SC Valley URPPP / EOA Courtney Siu X X X X X

14 SC Valley URPPP / EOA Lori Pettegrew X X X P

15 BASMAA Geoff Brosseau P X X X X X P

16 City of San Jose Paul Ledesma X X X X X

17 City of San Jose James Downing X P P

18 City of San Jose Jordan Ciprian X

19 City of San Jose Elaine Marshall X

20 City of Sunnyvale Kristy McCumby Hyland

P P

21 City of Sunnyvale Dustin Clark X P

22 City of Daly City Cynthia Royer P X X

23 City of Daly City Jesse Myott P P

24 City of Pinole Tim Harless P

25 City of Oakland Lesley Estes X

26 City of Oakland Becky Tuden X

27 SFEP Janet Cox X X X P X X

28 SFEP Jesse Mills X X X

29 SFEP Athena Honore P

30 Regional Water Board Dale Bowyer X P X X X

31 Regional Water Board Jan O’Hara X

32 EPA Ephraim Leon-Guerrero

P P X

33 Clean Water Action Miriam Gordon X X P X

34 Clean Water Action Kimberly Williams X

35 Clean Water Action Eleanor Jaeger X

36 Clean Water Action Rafaela Minkowsky X

37 Consultant Paula White P X X X

38 Save the Bay Allison Chan X X X X X X

BASMAA MuniOps Committee – Meeting Summary DRAFT June 21, 2012

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39 Watershed Project Juliana Gonzalez P X X X

40 SCBWMI Trish Mulvey P P P

41 Cascadia Gretchen Muller X

42 Cascadia Gwen X

43 Cascadia Natalee Henry X



Municipal Operations Committee

Thursday, July 19, 2012

Introductions, Announcements, Changes to Agenda ............................................... Elisa Wilfong

Approval – June 21, 2012 meeting summary ........................................................... Elisa Wilfong

Vote: Committee members approved the meeting summary as drafted. Review – Brochure: C.15 Fire sprinkler testing ....................................................... Elisa Wilfong

Committee members reviewed and discussed comments and edits to the draft fire sprinkler brochure.

Action: Elisa Wilfong will revise the brochure based on comments and references and provide to the Committee for final review by July 27.

Action: Elisa Wilfong will finalize the brochure based on comments and provide to the Committee by early August for use by member agencies.

Next Municipal Ops Committee Meeting is Thursday, August 16, 2012

BASMAA MuniOps Committee – Meeting Summary DRAFT July 19, 2012

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Meetings Attended


1 Alameda Co. CWP Jim Scanlin

2 Contra Costa CWP Lynne Scarpa

3 Contra Costa CWP Elisa Wilfong P

4 Contra Costa CWP Dan Cloak P

5 Fairfield-Suisun URMP Kevin Cullen

6 Marin Co. STOPPP Terri Fashing

7 Napa County SPPP Jack Betourne

8 SM Co. WPPP Matt Fabry

9 SM Co. WPPP / EOA Kristin Kerr P

10 SC Valley URPPP / EOA John Fusco

11 SC Valley URPPP / EOA Chris Sommers

12 SC Valley URPPP / EOA Lori Pettegrew

13 BASMAA Geoff Brosseau P

14 City of San Jose Paul Ledesma

15 City of San Jose James Downing

16 City of San Jose Jordan Ciprian

17 City of San Jose Elaine Marshall

18 City of Sunnyvale Dustin Clark

19 City of Daly City Cynthia Royer

20 City of Daly City Jesse Myott

21 City of Pinole Tim Harless

22 City of Oakland Lesley Estes

23 City of Oakland Becky Tuden

24 SFEP Janet Cox

25 SFEP Jesse Mills

26 SFEP Athena Honore

27 Regional Water Board Dale Bowyer

28 Regional Water Board Jan O’Hara

29 EPA Ephraim Leon-Guerrero

30 Clean Water Action Miriam Gordon

31 Consultant Paula White

32 Save the Bay Allison Chan

33 Watershed Project Juliana Gonzalez

34 SCBWMI Trish Mulvey

35 Cascadia Gretchen Muller

36 Cascadia Gwen

37 Cascadia Natalee Henry


Next Development Committee Meeting is Thursday, September 6, 2012

Development Committee


Thursday, August 1, 2012

Internal Committee Business 1. Updates on other regional MRP tasks, projects, programs (David Swartz)

Committee members discussed and reviewed the following item:

C.3.c.i.(2)(b) LID Infeasibility Criteria / Procedures for Regulated Projects o Review and recommendation of final draft d

Agreement: The MRP program representatives agreed to recommend for approval to the BASMAA Board of Directors the outline for a 2013 LID Status Report and accompanying Project Profile.

Action: Geoff Brosseau will check with Jill Bicknell regarding an annual

reporting task. 2. C.3 and C.6 Implementation Issues (Committee members)

Committee members shared and discussed the following implementation issues:

Phased projects – impervious area determinations

State projects – ability to review and condition

Main Meeting 3. Introductions, Announcements, Changes to Agenda (David Swartz) 4. Approval – July 12, 2012 meeting summary (David Swartz)

Vote: The Committee approved the July 12, 2012 meeting summary. 5. Updates on regional MRP tasks, projects, programs (Committee members)

Committee members reviewed and discussed the following items:

C.3.c.i.(2)(b) LID Infeasibility Criteria / Procedures for Regulated Projects (David Swartz)

C.3.i.iv Standard Specifications for Lot-Scale Measures for Single-Family Homes and Small Development Projects (Laura Prickett) o Review and recommendation of final draft fact sheets

Action: Laura Prickett will make final edits identified by reviewers.

Agreement: The MRP program representatives agreed to recommend for approval to the BASMAA Board of Directors the four fact sheets and introductory sheet.

C.3.b.iii. Green Street Pilot Projects (David Swartz) o Update on information gathering on green street projects

Action: Nine projects are being tracked and characterized; the

Committee will continue to look for the required 10th project.

BASMAA Development Committee Meeting Summary Draft April 5, 2012

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BASMAA Development Committee Meeting Summary DRAFT August 1, 2012

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Meetings Attended

Affiliation /

Representing

Name Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

1 Alameda Co. CWP Jim Scanlin P

2 Contra Costa Co. / CCCWP

David Swartz P P

3 Kennedy & Assoc. / CCCWP

Tom Dalziel P

4 Kennedy & Assoc. / CCCWP

Frank Kennedy P

5 FSURMP James Paluck P

6 EOA, Inc./SMCWPPP Kristin Kerr X

7 Laura Prickett P

8 NCSPPP Jack Betourne

9 SCVURPPP Jill Bicknell X

10 City of San Jose / SCVURPPP

Michael Rhoades

11 BASMAA Geoff Brosseau P P

12 City of Daly City Jeannie Naughton

13 City of San Jose Juan Borrelli P

14 Dan Cloak Consulting Dan Cloak X P

15 Regional Water Board Dale Bowyer

16 Regional Water Board Sue Ma

17 Geosyntec Consultants Donna Bodine X

18 Geosyntec Consultants Mark Freyberg X

19

20

21

22

23

24

25

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Date: August 15, 2012 To: Management Committee From: Fan Ventura, Program Secretary, Contra Costa Clean Water Program Subject: Information Item B – CASQA 8th Annual Conference, November 5-7

Recommendation: This is provided for the Committee’s information. Discussion: The California Stormwater Quality Association (CASQA) will host this year’s annual conference at the Hilton San Diego at Mission Bay, November 5-7, 2012. This year’s theme is “Solving the Stormwater Compliance Model.” Pre-conference workshops and the technical program have been posted on its website (http://stormwaterconference.com). Online registration is now being accepted, with early registration fees good until October 7. After that date, the full conference registration increases by $95. A special conference hotel rate of $169 is being offered until October 10. After that date, the special rate and room availability are not guaranteed. For more information, please check CASQA’s conference website. Fiscal Impact: None Attachment(s): None TD:fv

G:\NPDES\Management Committee\Packet\12-13\Shells\Fan\2012-08\Info Item B - CASQA Conf.docx

http://stormwaterconference.com/

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