Making the Most of AppFolio
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Transcript of Making the Most of AppFolio
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1 2015 © AppFolio, Inc. Confidential.
Making the Most of AppFolio
September, 2015
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2 2015 © AppFolio, Inc. Confidential.
Presentation Details
Team: Katie Rudolph, Todd Smith
Duration: ~1 Hour
Recording: Webinar is Recorded, You will Receive Link
Follow-Up: Email will be Sent within 48 Hours
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3 2015 © AppFolio, Inc. Confidential.
AgendaGeneral Use Go Mobile, Dashboard, Activities, Websites
Leasing Applications, Screening, Leases, Insurance Services, Hold Deposits
People Texting, Change Owners, Owner Contributions
Accounting Tenant Payments, Sync Transactions, Financial Diagnostics
Maintenance Inspections Template, Time & Materials Billing, Contact Center
Coming Soon Vacancies, Owner Doc Sharing, Owner/Vendor ACH, Communications, Reporting
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4 2015 © AppFolio, Inc. Confidential.
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5 2015 © AppFolio, Inc. Confidential.
Use
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6 2015 © AppFolio, Inc. Confidential.
Go Mobile!• Ongoing UI &
Navigation Updates• Clean Interface• Constantly Updating
New Pages• Will Support Full
Functionality on Any Device
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7 2015 © AppFolio, Inc. Confidential.
Dashboard• New Statistics page• More visual & intuitive
design• Can customize
arrangement of sections
• More visibility in to key metrics
• Online payments and leasing widgets
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8 2015 © AppFolio, Inc. Confidential.
Manage Activities• Quick Links to Pre-
Filtered Reports • Dedicated page for
viewing, editing and updating
• Link straight to the activity from the Activities Summary report
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9 2015 © AppFolio, Inc. Confidential.
Professional Websites• Updated Options• Responsive Design• Customizable
Templates• Integrated Tenant and
Owner Portals
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10 2015 © AppFolio, Inc. Confidential.
Leasing
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11 2015 © AppFolio, Inc. Confidential.
RentMatch: Find the Sweet Spot• Use RentMatch
Feature• Depends on Location• Ideal for Finding Best
Rental Rate• Share with Owners
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12 2015 © AppFolio, Inc. Confidential.
Guest Cards for Everyone!• Enter Everyone as a
Guest Card• Enables Activity
Tracking & Reporting• Integrates Easily into
Applications• Lead Source & Owner
Reporting
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13 2015 © AppFolio, Inc. Confidential.
Online Applications• Customizable Text• Add Own Questions• Require Application
Payment• Fully Responsive
COMPUTER OR PAPER MOBILE
DEVICE58%
Stop Paper Pushing!
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14 2015 © AppFolio, Inc. Confidential.
Screening: Identify Best Possible Residents• Completely Built-In
AppFolio• Simple Click of the
Link• Runs in Seconds• Easy to Read• Enhancements
Coming • Backed by Dedicated
Consumer Relations Team
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15 2015 © AppFolio, Inc. Confidential.
Online Leases• Fully Customizable• Create Unlimited
Lease and Addendum Templates
• Integrated Merge Fields
• Legal Digital Signature
Stop Paper Pushing!
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16 2015 © AppFolio, Inc. Confidential.
Insurance• Growing Trend in
Industry• Integrated Into Move
In Process• Provides Protection to
Everyone – Owner, PM, Tenant
• Great Distinguishing Option for Owners
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17 2015 © AppFolio, Inc. Confidential.
Hold Deposits• Easily charge future
tenants for a holding deposit
• Does not require specific unit
• Ideal for large multi-family and student housing
• Tenant prompted to create tenant portal login to make payment
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18 2015 © AppFolio, Inc. Confidential.
People
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19 2015 © AppFolio, Inc. Confidential.
Texting• Built-In Tenant Texting• Be sure to have
mobile numbers identified for all tenants
• Send up to 250 characters
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20 2015 © AppFolio, Inc. Confidential.
Change Owners• Quickly and Easily
Transfer / Adjust Ownership
• Best Way to Change Ownership on a Property
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21 2015 © AppFolio, Inc. Confidential.
Owner Contributions• Property owners can
transfer funds to property managers
• E-Check or Credit Card via Owner Portal
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22 2015 © AppFolio, Inc. Confidential.
Accounting
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23 2015 © AppFolio, Inc. Confidential.
Residents Pay Electronically. The Software Does Your Accounting!
Electronic Payments
CREDIT CARD
E-CHECK
ELECTRONIC CASH
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24 2015 © AppFolio, Inc. Confidential.
A February 2014 study by TD Bank found that 88% of 18–34 year-olds used online banking to pay bills, among other uses.
AppFolio users that promote online payments see over 70% paying mobile.
OFFERING ONLINE APPLICATIONS AND RENT PAYMENT IS A MUST.
Tenants use smartphones to pay their bills
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25 2015 © AppFolio, Inc. Confidential.
Payments• Multiple Payments
Options• Tenant Online
Payments• Electronic Cash
Payments• Owner Contributions• E-Check• Next Business Day
Deposits• Owner Credit / Debt
Card
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26 2015 © AppFolio, Inc. Confidential.
Online Payment Options• If setup, tenants can
also make rent and other payments online
• Setup enables electronic check method of payment or Credit Card
• Initial online payment activation takes about two weeks
• E-check is free to tenants
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27 2015 © AppFolio, Inc. Confidential.
Online Payments: E-Check• No more paper
checks! • Electronic funds
transfer from resident’s checking account
• Paper checks typically cost your company $2 each to process
• So easy and free = amazing tenant use
• Saves you time and residents will love the convenience
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28 2015 © AppFolio, Inc. Confidential.
Click “Make a Payment” in Portal Select E-Check Option
Enter Payment Details
Enter Account Info
Verify DetailsReceive Confirmation
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29 2015 © AppFolio, Inc. Confidential.
Online Payments: Credit / Debit Cards• Residents can use a
credit/debit card through their online tenant portal
• Easy and Secure• Free to the PM,
resident pays an online portal fee
• Resident pays based on the amount of their payment
$.01 - $900 = $17
$900.01 - $1250 = $27
$1250.01 - $3000 = $37
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30 2015 © AppFolio, Inc. Confidential.
Click “Make a Payment” in Portal Select Credit / Debit Card Option
Enter Payment Details Enter Card InfoVerify Details
Receive Confirmation
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31 2015 © AppFolio, Inc. Confidential.
A Thought to Consider….Re-Imagine Rent Week….
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32 2015 © AppFolio, Inc. Confidential.
Bank Rec in a Click: Sync Transactions• Simple task on Bank
Reconciliation page• One time setup
process to connect to your bank
• Deposit matching by amount and date to within 3 days
• Check matching on amount and check number
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33 2015 © AppFolio, Inc. Confidential.
OFX / QIF Import• Always an option• Download bank
statement in OFX or QIF format
• Import into bank reconciliation screen
• A slight bit more manual, but reconciliation still automatic and fast
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34 2015 © AppFolio, Inc. Confidential.
Financial Diagnostics Page• New Page in
Accounting• Permission Based
Access
• Dedicated to Helping Identify Financial Discrepancies
• Organized Into Sections
• Searchable by property, property group, portfolio, or owner
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35 2015 © AppFolio, Inc. Confidential.
Maintenance
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36 2015 © AppFolio, Inc. Confidential.
Assign Work Order to Internal User• New Section on Work
Order• Enables Assigning the
Work Order to an Internal User
• Please Note: Currently No Work Order Assignment Notification
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37 2015 © AppFolio, Inc. Confidential.
Time & Materials Tracking• Ability to Track
“Quantities” of Items• Great for Tracking
Time in Segments • Great for Tracking
Materials as Individual Items
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38 2015 © AppFolio, Inc. Confidential.
Create Work Order from Inspections• Automatically Create a
Work Order for Flagged Items
• Select Items to Include in Work Order
• View Work Order from Inspection at Later Date
• All work orders created from the same inspection will be contained within the same service request
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39 2015 © AppFolio, Inc. Confidential.
Sharing Inspections with Owners• Ability to post an
inspection to the owner portal for owner review
• Currently only able to post, not delete
• List ordered by publish date
• Displays as a webpage
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40 2015 © AppFolio, Inc. Confidential.
Print Inspections• Ability to Print an
Inspection• Print Inspection to
Immediately Print a Hard Copy or PDF file
• Includes Images added to Items
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41 2015 © AppFolio, Inc. Confidential.
Maintenance Contact CenterFully integrated service with professionally trained AppFolio in-house agents:
• Handle your maintenance calls & online work orders
• Act as an extension of your team
• 24 / 7 / 365 – in English and Spanish
• Everything documented in your AppFolio account
• No setup costs – choose from local or toll free #
• $1 per unit/per month, min of $200/mo
• Dedicated team to have you up and running in days
• You set property or portfolio-specific instructions
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42 2015 © AppFolio, Inc. Confidential.
MCC BenefitsProperty Managers Owners Tenants
Cost effective!
Easy to track/manage/audit calls and online works orders
Eliminates stress & get a good night's sleep
Less time spent on taking calls; more time spent on what's important to your business
Rest assured that maintenance issues in your property are handled!
Reduces risk of costly damages that can occur in an emergency
Get access to a live service, 24/7/365 for maintenance calls and online work orders
Maintenance is handled in a timely fashion
Fast response, no matter the level of emergency
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43 2015 © AppFolio, Inc. Confidential.
Coming Soon
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44 2015 © AppFolio, Inc. Confidential.
Enhanced Vacancies Posting
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45 2015 © AppFolio, Inc. Confidential.
Owner Document Sharing
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46 2015 © AppFolio, Inc. Confidential.
Improved Owner / Vendor ACH Payment
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47 2015 © AppFolio, Inc. Confidential.
Expanded Communications
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48 2015 © AppFolio, Inc. Confidential.
Enhanced Reporting
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49 2015 © AppFolio, Inc. Confidential.
Conference
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50 2015 © AppFolio, Inc. Confidential.
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51 2015 © AppFolio, Inc. Confidential.
Welcome to Santa Barbara!
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52 2015 © AppFolio, Inc. Confidential.
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53 2015 © AppFolio, Inc. Confidential.
Summary
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54 2015 © AppFolio, Inc. Confidential.
More InfoHelp & Training Link Top Right of Page
1. Access Help
2. Visit Forums
3. Submit Support Request
4. Make a Suggestion
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55 2015 © AppFolio, Inc. Confidential.
Summary
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56 2015 © AppFolio, Inc. Confidential.
Action Checklist
Action Who When
Review options for increased utilization You Today ☐
Decide on items to focus on You Tomorrow ☐
Establish a lead person to make it happen You Thursday ☐
Establish due dates to implement You Friday ☐
Start actions to increase utilization All Monday ☐
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57 2015 © AppFolio, Inc. Confidential.
Thank You