Making Presentations

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Microsoft PowerPoint Microsoft PowerPoint is a presentation program

by Microsoft. It is part of the Microsoft Office suite, and runs on Microsoft Windows and Apple's Mac OS X operating system.en.wikipedia.org/wiki/Powerpoint

Presentation software that allows you to create slides, handouts, notes, and outlines.www.gslis.utexas.edu/~vlibrary/glossary/index.html

A Microsoft product for producing slide shows that can incorporate text, graphics, video, animations, etc. LCD / DLP projectors are known to many people as "PowerPoint projectors."www.dynamx.com/projector-dictionary.html 2Yuqiu You

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Class Discussion:Presentation Don’ts

Too much information and decoration

Speak quietlyRead directly from slidesThings not related to the topicDifferent styles/sizes of fontsPoor eye contactLack of knowledge of the topicMixing of random transitionsSpeakers that go off topics

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Good Presentations

Keys: Preparation Organization Visual Aids Presentation Style

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Preparation

Start earlyCollect informationPrepare an outline

Identify major ideas Arrange ideas into logical sequence

Develop structurePractice presentation

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Organization - Outline

Overview Introduction/BackgroundBody (in sections if needed)Conclusions/Summary

Prepare transitions between each part. Introduce new presenters if changing

people.

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Visual Aids: Format

Make it BIGMake it SIMPLEMake it CLEARMake it CONSISTENT

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Visual Aids: BIG

Fonts no smaller than 20 ptsFit font size to room size

Can it be seen from the back? Increase size of labels and lines in

graphicsAvoid the far edges and bottom of

the slides Maintain a margin.

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Visual Aids: SIMPLE

One idea per slideBullets - not sentencesAvoid overuse of “flying” text or

other distractors

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Visual Aids: CLEAR

Formatting Avoid distracting backgrounds Use Sans Serif fonts Use high contrast colors

Figures Include only relevant info Use high contrast colors

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Visual Aids: CONSISTENT

Uniform formatting and capitalizationConsistent slide transitionsSame font size and spacing on all

slides Note: PP automatically changes sizes at

times depending on the design chose

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Basic Tips to Design PPT:

Slides should be of a consistent design (the Design tab)

Use graphics and pictures when possible Remove unnecessary information and

graphics Use contrasting background and text

colors Keep the number of font styles used in the

presentation to 3 Keep the fonts consistent throughout the

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To Make Better PPT:

Grab the viewer's attention

Clearly communicate your information

Stay in control of your presentations

http://www.microsoft.com/atwork/skills/presentations.aspx

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Grab the viewer’s attention:

Select a themeUse video and audioUse graphics to emphasize key

pointsUse animations and transitions

wisely

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Grab the viewer’s attention:

Select a theme

Use video and audio

Use graphics to emphasize key points

Use animations and transitions wisely

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Clearly Communicate Your Information

Start by outline your presentation

Use master and layouts to save time

Consider differences between print and on-screen presentation

Use notes pages and handouts

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Stay in Control of Your Presentation

Keep file size manageable

Use the tools available to get it right the first

time

Turn off AutoCorrect

options

Know exactly what your

viewers will see

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Presenting

Be PROFESSIONAL In dress Mannerisms Keep to set time

Be CLEAR Loud Slow Face the audience Animated (if

appropriate)

• Be CONFIDENT– Watch the “umms”– Make eye contact

• Be FLUENT– Avoid reading the slide

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Presenting - KEY

PRACTICE!!• At least 5 times for important presentation• Out loud• Find an audience to critique you or video tape

your practice session and review it.– Figure out what is misunderstood and why

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SummaryGiving Good Presentations

Take the time to prepare.Have a strong presentation

organizationVisual aids should be

Big, Simple, Clear, and ConsistentPresenter should be

Professional, Clear, and Confident.Always Practice!!

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Resources

(1) http://www.cs.cmu.edu/~mihaib/presentation-rules.html(2) http://www.phcris.org.au/infobytes/howto/

pp_presentations.php(3) http://www.chemistry.mcmaster.ca/

~chem4d3/4d3pres.htm

http://www.thinkoutsidetheslide.com/articles/ten_secrets_for_using_powerpoint.htm

Many more can be found in Google