MakingMakingPowerPointPowerPoint

PresentationsPresentationsUsing PowerPoint to Using PowerPoint to prepare professional prepare professional

multimedia multimedia presentationspresentations

John A. CagleJohn A. Cagle

Prepare an outlinePrepare an outlineUse Outline Mode Use Outline Mode

Can import Word outline Can import Word outline Adapt and built contentAdapt and built content

ororCreate new outline with main points and Create new outline with main points and

appropriate sub-pointsappropriate sub-pointsUse the Promote & Demote buttons for Use the Promote & Demote buttons for

different indent “bullet” levelsdifferent indent “bullet” levels

Select a Design TemplateSelect a Design TemplateClick on the design you feel has the best Click on the design you feel has the best

“look and feel” for your purpose, audience, “look and feel” for your purpose, audience, and contentand content

You can change later, but EACH design You can change later, but EACH design applies to ALL the slidesapplies to ALL the slides

In Slide or “Normal” Mode, In Slide or “Normal” Mode, modify Layout as neededmodify Layout as needed

Modify Text fonts, colors,Modify Text fonts, colors,alignment, etc. in alignment, etc. in

Outline or Slide ModesOutline or Slide Modes

You can modify You can modify alignment, text, alignment, text, fonts, etc. in fonts, etc. in Outline or Slide Outline or Slide ModesModes

You can You can modify text modify text fonts, fonts, alignment, alignment, etc. in Outline etc. in Outline or Slide Modesor Slide Modes

Bullet Points Bullet Points Develop each main topic with specific Develop each main topic with specific

points of information and details.points of information and details.Each point is a separate bullet.Each point is a separate bullet.Using SLIDE SHOW / CUSTOM Using SLIDE SHOW / CUSTOM

ANIMATION command, you canANIMATION command, you canhave each bullet enter separately have each bullet enter separately dim each bullet as you go to the next onedim each bullet as you go to the next one

You can add text in a Text Box

Insert Graphics in Slide ModeInsert Graphics in Slide Mode Use Clip Art Use Clip Art Insert art, pictures, Internet Insert art, pictures, Internet

graphics, Excel spreadsheets graphics, Excel spreadsheets and charts, etc. using the and charts, etc. using the Copy/Paste ClipboardCopy/Paste Clipboard

Insert picture from FileInsert picture from File Insert picture directly from a Insert picture directly from a

scannerscanner

Use Slide Sorter toUse Slide Sorter toAdd transitions (special effects between Add transitions (special effects between

slides)slides)Add builds (bullet points appear one at a Add builds (bullet points appear one at a

time using special effects)time using special effects)Rearrange order of slidesRearrange order of slides Insert new slidesInsert new slidesHide Slides (which you can use if needed)Hide Slides (which you can use if needed)

Test Run your presentation in Slide Test Run your presentation in Slide Show ModeShow Mode

Practice Practice From the Slide Sorter Mode, select SLIDE From the Slide Sorter Mode, select SLIDE

SHOW / REHEARSE TIMINGS to practice SHOW / REHEARSE TIMINGS to practice and SAVE timings of each slideand SAVE timings of each slide

Practice, noting timing and pacingPractice, noting timing and pacingModify based on practice sessionsModify based on practice sessions

Go to Note ModeGo to Note ModeAdd notesAdd notesThe Notes are for your useThe Notes are for your use

Text of your oral presentationText of your oral presentationAdditional facts and details to highlightAdditional facts and details to highlightQuotationsQuotations

Notes also make good handouts in some Notes also make good handouts in some situationssituations

SAVE PRESENTATION and/or SAVE PRESENTATION and/or PRINT OUTPRINT OUT

You can selectively print You can selectively print OUTLINEOUTLINEAUDIENCE HANDOUTAUDIENCE HANDOUT 6-slides per page6-slides per pageNOTES PAGENOTES PAGEPRINTED OVERHEADPRINTED OVERHEAD

TRY IT YOURSELFTRY IT YOURSELF Close this presentation and then select FILE / Close this presentation and then select FILE /

NEW to begin new presentation—generate a NEW to begin new presentation—generate a slideshow for your group’s reportslideshow for your group’s report

Learn how to print handouts (6-slides per page)Learn how to print handouts (6-slides per page) Learn how to print one slide full sizeLearn how to print one slide full size